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Minutes - 01/28/2008 COUNCIL MEETING MINUTES JANUARY 28, 2008 TAPE READING 0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, JANUARY 28, 2008. CONVENED. The meeting convened at 7:00 p.m. with Mayor Figley presiding. 0010 ROLL CALL. Mayor Councilor Councilor Councilor Councilor Councilor Councilor Figley Bjelland Cox Lonergan McCallum Nichols Sifuentez Present Present Absent Present Present Present Present Staff Present: City Administrator Brown, City Attorney Shields, Assistant City Administrator Stevens, Police Chief Russell, Acting Public Works Director Rohman, Community Development Director Allen, Finance Director Gillespie, Community Services Director Row, Building Official Krieg, City Recorder Tennant 0023 Administrator Brown stated that he has made a conditional offer of employment to Dan Brown for the Public Works Director position and, assuming that the Council authorizes him to execute the employment contract distributed to the Council just prior to this meeting, Mr. Brown will begin his employment with the City on February 1, 2008. He stated that Mr. Brown currently works for Washington County where he is in charge of their capital improvements division. In addition, he has facilities management experience with MuItnomah County, capital project experience with the State of Oregon, and has had a career with the Coast Guard which includes managing their facilities and special projects teams. As an engineer, Mr. Brown has a tremendous amount of experience in many of the areas in which the City is looking for. The background checks he performed on Mr. Brown came back very positive and he was looking forward to Mr. Brown's joining the City's management team. Mr. Brown expressed his pleasure at being selected for this position and is anxious to make a contribution to the community. He stated that public works plays an important part on the quality oflife of the City and professionally it will be a big challenge for him but he is up to the task. He thanked the City Administrator and members of the interview panel for giving his this opportunity and looks forward to working with the Council and addressing the issues of the community as it grows into the future. Mayor Figley stated that she had also received a totally unsolicited compliment from someone who worked in Washington County when she was at a meeting involving some Mayors within the north Willamette Valley. She stated that she will add Mr. Brown's contract under General Business item 11 (F). Page 1 - Council Meeting Minutes, January 28,2008 COUNCIL MEETING MINUTES JANUARY 28, 2008 TAPE READING 0030 ANNOUNCEMENTS. A) Public Hearing: The City Council will hold a public hearing on traffic impact fees on Monday, February 11, 2008, 7:00 p.m., in the City Hall Council Chambers. B) Public Hearing: The City Council will hold a public hearing on a supplemental budget for fiscal year 2007-08 on February 11, 2008, 7:00 p.m., in the City Hall Council Chambers. C) A Council workshop regarding proposed changes to the animal control ordinance will be held on February 19, 2008, 7:00 p.m., in the City Hall Council Chambers. Mayor Figley encouraged interested members of the public to attend this workshop to express their views on the draft ordinance. Ol12 CHAMBER OF COMMERCE REPORT. Don Judson, Interim Executive Director, stated that the Chamber recently held their annual dinner and awards banquet where the gavel was formally passed from 2007 President WaIt Blomberg to 2008 President DebYager. He thanked the Mayor and Councilors Nichols and Sifuentez for attending this annual event. He also informed the Council that a productive meeting had been held last week with City Administrator Brown about the Chamber's ongoing tourism project. The intent is to get last year's slate wiped clean and hopefully some funds from the Transient Occupancy Tax (TOT) will be used to reprint the Silver Falls tour brochure along with printing an events calendar brochure before the Tulip Festival is over. In regards to future funding, the general consensus is that Woodburn Area Visitor's Association (W A V A) will come to the Council at a March 2008 meeting with two proposed budgets for the July 2008 to June 2009 period. The first budget will be based on their discussions with vendors and experts in the Chamber area to determine what needs to be done in the next year to wrap up tourism brochures and itineraries. The second budget will be one that shows the City what can be done with the current level of dollars being allocated by the City. He felt that it was necessary for the Council to decide how much money they want to allocate for tourism in the next fiscal year. He reiterated that by the end of the next fiscal year, the Chamber will be able to show the Council what was actually done with the TOT funds received. The budget will include funds to pay for someone to run the Visitor's Center about 20 hours per week. Administrator Brown stated that the reimbursement request will take care of what has been done in the past and a budget amendment will be worked on that will address these very specific products brought up by Mr. Judson. He stated that budget amendments have been allowed to any of the TOT grant recipients as long as the requests are submitted at least 60 days prior to the end of the grant year. He reiterated that the amendments must continue to meet the grant objectives as outlined in the grant guidelines and will be handling the amendments administratively. Page 2 - Council Meeting Minutes, January 28,2008 COUNCIL MEETING MINUTES JANUARY 28, 2008 TAPE READING 0247 CONSENT AGENDA. A) approve the regular and executive session Council meeting minutes of January 14, 2008; B) accept the draft minutes of the Parks and Recreation Board annual workshop of January 8, 2008; C) receive the Community Services Department statistics report for December 2007; D) receive the Planning Project Planning Tracking Sheet dated January 23,2008; and E) receive the report on the Personal Services Agreement with Firwood Design Group, LLC, for Mill Creek Trail Design. MCCALLUM/NICHOLS... adopt the Consent Agenda as presented. The motion passed unanimously. 0283 COUNCIL BILL NO 2698 - RESOLUTION DIRECTING THAT A STOP SIGN BE INSTALLED ON WILLIAMS AVENUE AT THE INTERSECTION OF CAROL STREET. Council Bill No. 2698 was introduced by Councilor Sifuentez. Recorder Tennant read the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared Council Bill No. 2698 duly passed. 0314 COUNCIL BILL NO. 2699 - RESOLUTION EXTENDING WORKERS' COMPENSATION COVERAGE TO VOLUNTEERS OF THE CITY OF WOODBURN. Councilor Sifuentez introduced Council Bill No. 2699. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared Council Bill No. 2699 duly passed. 0336 LIQUOR LICENSE RENEWALS FOR 2008. Establishments recommended for approval within the staff report are as follows: Off-Premises Sales: 7-11 Store #2353-17416B; Bi-Mart #643; Safeway Store #1976; Crossroads Grocery & Deli; Salvador's Bakery I; E-Z Stop Market Grocery & Deli; A & J Market; Gary's Market #l; Woodburn Shop N Kart; The Raven Inn; O'Donnell Enterprises (AM-PM Mini Mart); OLCC Store #60; Su Casa Imports; Grocery Outlet of Woodburn; Woodburn Stop N Go; Piper's Jewelry; Harry & David; Woodburn Fast Serve (Woodburn Chevron); Roadrunner V Woodburn; Young Street Market; Walmart Supercenter # 1793; US Market # 109; Your Northwest; and La Azteca. Full On-Premises Sales: Chu's Eatery; Los Cabos Mexican Restaurant; Lupita's' Eagle's Lodge #3284; OGA Members Course; Denny's at Woodburn; Senior Estates Golf & Country Club; Billy 0 Deli & Pub; Perla's Restaurant; Margarita's La Cantina; Elmer's Restaurant; The End Page 3 - Council Meeting Minutes, January 28, 2008 COUNCIL MEETING MINUTES JANUARY 28, 2008 TAPE READING Zone Sports Bar; Elk's Lodge #2637; Rumors Bar & Grill; Yun Wah's Chinese Restaurant; The Bistro at Well Springs; The Raven Inn; Cinco De Mayo Taqueria; and Happy Garden Buffet. Limited On-Premise Sales: Abby's Pizza Inn; Pizza Hut; Taqueria Guadalajara; Cactus Grill Taqueria & Restaurant II; 7 Mares Restaurant; Salvadors Bakery; Mugsy's Bagles; Shari's of Woodburn; Nuevo Arandas; Woodburn Lanes; and Cactus Grill Taqueria. BJELLAND/SIFUENTEZ... recommend to the Oregon Liquor Control Commission (OLCC) the renewal ofliquor licenses for the listed businesses for the year 2008. Councilor McCallum stated that there were 53 license renewals on this year's list and question if this is the same number as last year. Police Chief Russell stated that there was a net reduction of2 establishments from 2007 with one of the establishments being El Corralejo/Salvador's Bakery III which was a problem establishment in the past. On roll call vote, the motion passed 4-1 with Councilor Nichols voting nay. 0387 SPANISH LANGUAGE CLASSES. BJELLAND/MCCALLUM... approve a budget transfer in the amount of $750 to provide Spanish language instruction to City employees. Mayor Figley expressed her delight in hearing that City employees are the ones who had requested the class and she expressed her support for the funding the class. Administrator Brown stated that a Chemeketa Community College instructor will meet with 27 employees twice a week over the next nine weeks and the budgetary transfers to pay for this training will be included in the upcoming supplemental budget. The motion passed unanimously. 0436 CITY ADMINISTRATOR EMPLOYMENT AGREEMENT. NICHOLS/LONERGAN... approve, and authorize the Mayor to execute, Addendum "C" to the Employment Agreement with John C. Brown. The motion passed unanimously. 0450 EMPLOYMENT AGREEMENT - DAN BROWN. PUBLIC WORKS DIRECTOR. Administrator Brown stated that a conditional offer had been made to Mr. Brown outlining specific conditions and, as of this date, the conditions have not been fully met, however, the scheduled start date is February 1, 2008. He requested Council approval of the appointment as required under City Charter, and authorization to execute the employment agreement which was distributed to the Council just prior to this meeting once the conditions have been met. BJELLAND/NICHLOLS...authorize the City Administrator to sign the employment agreement upon satisfactory completion of his requested review of Dan Brown. The motion passed unanimously. Page 4 - Council Meeting Minutes, January 28,2008 COUNCIL MEETING MINUTES JANUARY 28,2008 TAPE READING 050l CITY ADMINISTRATOR'S REPORT. Administrator Brown stated that he had no additional items to report to the Council. 0513 MAYOR AND COUNCIL REPORTS. Councilor McCallum stated that the annual Relay for Life event will be held June 20 and 21,2008 at the Woodburn High School Athletic field. The Kick-off event will be held on Monday, February 4t\ 7:00 p.m., at Wellspring and community members interested in becoming involved in the planning and/or being a team captain are encouraged to attend. He also stated that the Mayor, Council, and City management staff have been active in the past in being a Relay for Life sponsor and he expressed his hope that they will continue to do so this year. Mayor Figley thanked Public Works Manager Randy Rohman for the great work he did as Acting Public Works Director over the last several months while the recruitment process for a new Director was taking place. 0560 ADJOURNMENT. NICHOLS/SIFUENTEZ... meeting be adjourned. The motion passed unanimously. The meeting adjourned at 7:23 p.m.. t' fl ~ ATTEST /. . Ma ~ant, Recorder City of Woodburn, Oregon Page 5 - Council Meeting Minutes, January 28,2008