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Minutes - 01/14/2008 COUNCIL MEETING MINUTES JANUARY 14,2008 TAPE READING 0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, JANUARY 14,2008. CONVENED. The meeting convened at 7:00 p.m. with Mayor Figley presiding. 0010 ROLL CALL. Mayor Councilor Councilor Councilor Councilor Councilor Councilor Figley Bjelland Cox Lonergan McCallum Nichols Sifuentez Present Present Present Present Present Present Present (7:01 pm) Staff Present: City Administrator Brown, City Attorney Shields, Assistant City Administrator Stevens, Police Chief Russell, Acting Public Works Director Rohman, Community Development Director Allen, Finance Director Gillespie, Community Services Director Row, Recreation Services Manager Spence, City Recorder Tennant 0030 ANNOUNCEMENTS. A) Woodburn Public Library will be closed on January 18,2008 for in-house training. B) Martin Luther King Holiday: City Hall and the Library will be closed on Monday, January 21 st, in observance of the holiday. The Aquatic Center will be open with regular hours. C) City Council Workshop regarding the housing code will be held on January 28, 2008, 6:00 p.m., in the City Hall Council Chambers. 0052 City Administrator Brown introduced Terrie Stevens as the City's new Assistant City Administrator who began working for the City on January 2, 2008. He stated that her most recent position was a Human Resource Manager for the County of Riverside, California, however, she also has five years of general management experience in the health care industry and two years as a consultant. With her background in human resources, she will be an excellent addition to the City staff. Mayor Figley extended her welcome to Ms. Stevens and encouraged the Councilors to meet with her whenever they have some time available. 0096 PRESENTATION: COMMUNITY CENTER FEASIBILITY STUDY. Community Services Director Row stated that the City has been working on a new Community Center for several years and bond issues, both unsuccessful, had been before the voters in 2000 and 2002. Eventually the condition of the community center building on Third Street had deteriorated to the point that a decision was made in 2003 to close the Page 1 - Council Meeting Minutes, January 14,2008 COUNCIL MEETING MINUTES JANUARY 14,2008 TAPE READING Center and the building was sold in 2005. In 2006, the City hired Carleton Hart Architecture to develop a Community Center feasibility study and they are in attendance at this meeting to share the results of their work. Bill Hart introduced Julie Proksch, Project Manager, and Paul Falsetto, Architect, who have been working closely with staff on the feasibility study relating to the building designs and operation of a Recreation Center and an Arts and Cultural Community Center. Julie Proksch stated that the study methodology included (1) a research phase involving a task force, public input, and looking at similar facilities; (2) a program phase which involved development of the types and sizes of the spaces; (3) performing a condition assessment by evaluating the existing Aquatic Center for the purpose of expanding the facility to house the proposed Recreation Center; (4) a site selection process for the Arts & Cultural Community Center whereby site criteria was established and possible sites evaluated based on the criteria; (5) a conceptual design phase involved development of floor plans and elevations for the two facilities with the Task Force assisting in the evaluation of the size and configuration of the buildings; and (6) conducting a financial analysis on construction cost estimates as well as forecasting operating costs and revenues. A second public meeting was held to present the plans as well as the financial information to gain additional public input. She reviewed the project goals which included the ability to provide facilities for all members of the community, strive to have projects become ci vic landmarks, make every effort to embrace the highest standards of green building practices to become gold leaf certified, encourage low operating and maintenance costs, and look at project financing options to avoid going through the bond process. Paul Falsetto stated that the proposed Recreation Center would be an expansion to the Aquatic Center and would take the existing front portion of the building (approximately 5,000 sq. feet) and expand the area to approximately 25,000 sq. feet. The new addition would be to the north and east portion of the existing building resulting in the relocation of the tennis court and would include a gym, fitness classrooms, weight room, activity room, locker room expansions, and lobby. The parking area would be expanded to meet the needs of the new building. Total estimated cost for the building, site work, fees and permits is $8,282,441. Annual operating costs were forecasted at $825,000 with revenues forecasted at $312,000 thereby requiring the City to subsidize the operating costs by approximately $513,856 annually (62%). It was noted that the costs to operate the Aquatic Center are not part of the Recreation Center costs. In regards to the Arts & Cultural Community Center, the building is proposed to be located in Legion Park adjacent to Park A venue. This building would include an assembly room with a commercial kitchen and storage areas, classrooms, teen room, senior lounge, dance room, changing rooms, and staff areas. He stated that they had evaluated six sites for this building and it was determined that Legion Park would be the best location based on the following criteria: (1) cost and ownership of the site, (2) size of the site, (3) potential for outdoor spaces, and (4) solar access. He reviewed the conceptual design of the facility Page 2 - Council Meeting Minutes, January 14,2008 COUNCIL MEETING MINUTES JANUARY 14, 2008 TAPE READING and stated that land not currently in use south of the new police facility could become an expansion of the existing park thereby moving the existing playing field to the west of the proposed center. The proposed building is approximately 30,000 sq feet with a portion of the building being two stories. The total estimated construction cost for this facility is $8.8 million. In regards to forecasting operating costs, it is estimated that annual expenses would be $689,782 and revenues would be $242,854 leaving a cost deficit to the City in the amount of $446,928 (65% subsidy needed to meet operating costs). In regards to funding sources for these projects, possible grant funding sources include MJ. Murdoch Charitable Trust, Meyer Memorial Trust, Oregon Community Fund, Ford Family Foundation, Collins Foundation, and individual donors. Non-grant funding sources include the USDA Rural Development program, Special Public Works Funds, Community Development Block Grant program, Renewable Energy Feasibility Fund, and development impact fees. In their analysis, it is hoped that one or all of the grant sources would provide $500,000 towards the direct cost for construction but there will be a challenge to the City in that these grant sources do not tend to grant a large amount of funds to municipalities. Study conclusions are as follows: (1) completing two $8 million projects without a public bond would be a tremendous challenge to finance; (2) The Arts & Cultural Community Center could be a distant-future project since the recent project at Wellspring (The Woodlands) is fulfilling a current void in meeting space and there will be a need to replace the soccer field if the Center is located at the proposed location in Legion Park; (3) Recreation Center would add value to the existing aquatics facility; and (4) the Recreation Center could incorporate some program elements from the Arts & Cultural Community Center by shifting some of the smaller elements from the Community Center into the Recreation Center. 0793 Councilor McCallum questioned if the Recreation Center could be a phased project since he did not recall having a gym as part of the project. Mr. Falsetto felt that it could be a phased project with the gym as a separate phase since it is a large volume of space. Councilor McCallum questioned the vision as to the Center's operating hours and programs. Mr. Falsetto stated that they had discussed this issue with staff and the consensus was that there would be good solid use throughout the day by a variety of groups. Gymnasiums appear to be under high demand and they feel that the fitness classroom tends to have three distinct waves of use - the early morning crowd, lunch crowd, and after work crowd. With a concerted effort by the City to increase the number of recreation programs, they feel that the building will be effectively used throughout the day and throughout the year. Councilor McCallum stated that he is concerned about the difficulty in passing bonds and there is a need to look at other financial sources to fund the construction costs. He stated that a Community Center adds so much to community life and livability but funding is an issue within our community. Councilor Bjelland stated that the forecast of operating cost gave the annual operating Page 3 - Council Meeting Minutes, January 14,2008 COUNCIL MEETING MINUTES JANUARY 14,2008 TAPE READING costs for the facility but did not take into account any financing associated with the construction of the project which could be a fairly significant amount of money since grant sources are fairly limited. Community Services Director Row stated that he was surprised as to how expensive these facilities were from a construction cost and from an operating cost standpoint. Staff was looking at these numbers very conservatively and did not take into consideration those costs the City is already incurring at the Aquatic Center to operate the existing 5,000 square foot lobby area which would be incorporated into the 25,000 square foot expansion. From an operational standpoint, a lot of programs that would be operated at the Recreation Center already exist and are being subsidized, however, the new Center will provide an opportunity for expanded programming. 1050 CHAMBER OF COMMERCE REPORT. Don Judson, Interim Executive Director, provided information on the following upcoming Chamber events: 1) Forum Lunch will be held at Country Meadows on January 16,2008 with Mayor Figley to provide attendees with the "State of the City" address; 2) Chamber Annual Dinner will be held on January 24, 2008, at Country Meadows with the gavel being passed from past President Walt Blomberg to their new President Deb Yager along with presentations of annual awards; 3) Greeter's Program will be held on January 18th at Chemeketa Community College; and 4) Greeter's Program will be held on January 25th at Cascade Park Retirement Community. Mr. Judson also stated that progress is being made on the Woodburn Area Visitor's Association (W A V A) which would involve contracting out tourism as a project thereby keeping operating revenues and expenses for tourism separate from the Chamber. He has met with, and received a proposal from, the Salem Convention Visitor's Association. A meeting to review the proposal and further discuss the concept to separate out the tourism project will be held on Tuesday, January 22od. He reiterated that the Chamber would be operating based on revenues from dues and events while W A V A, if created, would operate on revenues from Transient Occupancy Tax (TOT) funds and memberships. 1167 WOODBURN SCHOOL DISTRICT REPORT. Walt Blomberg, School Superintendent, stated that the School District has been doing some long-term planning and one of the projects being worked on now is Strategic Planning. This is the time for the lO-year renewal and a Core Planning Team has met to analyze the last plan, review results, and work on the next steps for the district. Action Teams are looking more thoroughly at each of the proposed strategies for the future. The Core Planning Team will meet on Wednesday, January 16th, to talk about some of the work of the Action Teams and try to formulate a plan that will take the School District into the next 10 years. One of the key issues facing the School District is their future need for facilities. School District student enrollment has increased by 1,600 over the last Page 4 - Council Meeting Minutes, January 14,2008 COUNCIL MEETING MINUTES JANUARY 14,2008 TAPE READING 10 years. The last schools were built in 1997 with those schools being filled by 1999 and modulars were installed at each of the campuses as a short term solution. About four years ago, they began building annexes which has resulted in borrowing money with loan payback being taken out of their reserve accounts. Over the last ten years, over $6 million has been paid out of operational funds for modulars and payments on the annexes. In addition, the District made a commitment to the community to maintain the facilities and over $9 million has been invested in making sure that existing facilities had capital improvements made as needed. The School District is now at a point where they do not have the resources to continue maintaining facilities or adding space as they have had over the last ten years. With the City's submittal of an urban growth boundary expansion, he is concerned about providing additional space for the next 1,600 students and the only alternative he can see at this time is submitting a bond issue to the voters that would add school facilities. He agreed that the community deserves some facilities like the Recreation Center and Arts and Cultural Community Center, however, he requested that the City support a bond issue that the School District will eventually propose since all of these facilities are part of making the community livable. 1400 Councilor McCallum stated that the School District needs to be congratulated in performing facility maintenance projects as needed rather than deferring the projects which ultimately cost the district more money to make the repairs. He also stated that a recent report in the Educational Weekly publication rated Oregon very low citing the lack of a mentor program for new teachers. However, it had been mentioned previously by Superintendent Blomberg that Woodburn does have a mentoring program in place and he extended his congratulations to the School District for taking a proactive approach to implement a mentoring program. Superintendent Blomberg stated that the District hired a significant number of new staff this year and this type of program helps the teachers acclimate to the district, know the district's priorities, and answers their questions. Councilor Cox questioned if the School District has a ballpark figure on a bond measure for new school facilities. Superintendent Blomberg stated that he does not have a figure at this time to announce but they hope to have a figure by the end of March. The last bond issue was for $40 million and was defeated by the voters. The dilemma is whether to place a bond issue before the voters that would provide funding for additional facilities to handle growth over the next 10 years or a lesser amount to fund facilities needed over the next 4 or 5 years. He also stated that they are talking to a consultant but no one has been hired as of yet to assist with this decision making process. 1596 CONSENT AGENDA. A) approve the City Council minutes of December 10, 2007; B) approve the Council workshop minutes of December 10, 2007; Page 5 - Council Meeting Minutes, January 14,2008 COUNCIL MEETING MINUTES JANUARY 14,2008 TAPE READING C) accept the Planning Commission draft minutes of December 13, 2007; D) receive the Building Activity report for December 2007; E) receive the Planning Tracking sheet dated January 9, 2008; F) receive the Claims for December 2007; G) receive the Community Services Department Statistics for November 2007; H) receive the Audit Reports for fiscal year 2006-2007 (City and Urban Renewal District financial statements); I) City Attorney Shield's reappointment to League of Oregon Cities (LOC) Legal Advisory Committee; J) receive report on Speed Zone change on Highway 211 east of Highway 99E; and K) receive report on Highway 214/ Settlemier Avenue / Boones Ferry Road street improvement update. Councilor McCallum requested a verbal report on the audit process of the City's financial records. Finance Director Gillespie stated that his staff maintains the accounting records for all City funds which includes producing monthly financial statements to departments, year end financial statements, ad hoc reports to departments, Budget Committee mid-year budget review, and a full audit at year-end completed by an outside audit firm. The audit firm prepares combined statements for the various funds and disclosure statements so that the reader understands what is in the numbers. The financial statements and audit opinion are reviewed by staff and once finalized, the audit report is filed with the Secretary of State. He also addressed the importance of internal control to reduce the risk of potential embezzlement of funds which includes, but not limited to, hiring the right people, having a separation of duties, review of financial transactions at several levels and across several functions, and an annual audit of all City funds by an outside firm. Councilor Cox stated that the audit is a financial audit and does not indicate any mismanagement of funds or malfeasance by anyone. In fact, it is an absolutely sterling audit report as has been reported in the past which staff should be very proud of. Councilor McCallum requested a summary of the Highway 214/ Settlemeir A venue / Boones Ferry Road project update. Acting Public Works Director Rohman stated that the State funding assistance for this project came from federal program dollars and ODOT recently informed the City that they had received approval from the Department of Justice on the scope of work agreement for the project construction engineering. This project has been delayed for a number of reasons and ODOT has now informed the City that the bid opening date is now scheduled for April 10, 2008. The construction project should commence about 60- 75 days after bid award and will take about 90 days to complete. It is anticipated that the majority of the project will be completed by late summer. MCCALLUM/NICHOLS... adopt the Consent Agenda as presented. The motion passed unanimously. 2110 COUNCIL BILL NO. 2695 - ORDINANCE DELEGATING TO THE MUNICIPAL Page 6 - Council Meeting Minutes, January 14,2008 COUNCIL MEETING MINUTES JANUARY 14,2008 TAPE READING JUDGE THE AUTHORITY TO APPOINT PRO-TEM MUNICIPAL JUDGES PURSUANT TO THE PROCEDURES PROVIDED IN THIS ORDINANCE. Councilor Sifuentez introduced Council Bill No. 2695. Recorder Tennant read the two readings of the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared Council Bill No. 2695 duly passed. 2153 COUNCIL BILL NO. 2696 - RESOLUTION ESTABLISHING A PUBLIC HEARING DATE FOR LEVYING THE FINAL ASSESSMENT OF COSTS FOR THE IMPROVEMENT OF COUNTRY CLUB ROAD BETWEEN BOONES FERRY ROAD AND ASTOR WAY. Council Bill No. 2696 was introduced by Councilor Sifuentez. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared Council Bill No. 2696 duly passed. 2201 COUNCIL BILL NO. 2697 - RESOLUTION ESTABLISHING A PUBLIC HEARING DATE FOR LEVYING THE FINAL ASSESSMENT COSTS FOR THE IMPROVEMENT TO WEST LINCOLN STREET BETWEEN CASCADE DRIVE AND LEASURE STREET. Councilor Bill No. 2697 was introduced by Councilor Sifuentez. Recorder Tennant read the bill by title only since there were no objections from the from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared Council Bill No. 2697 duly passed. 2227 OLCC NEW OUTLET APPLICATION: MARISCOS EL SARANEADO.I032 NORTH PACIFIC HIGHWAY. A limited on-premises sales liquor license application was submitted by Mariscos EI Saraneado LLC , DBA Mariscos EI Saraneado, due to a change in the business partnership at this location which is currently licensed under the name of Cactus Grill Taqueria. BJELLAND/LONERGAN... recommend to OLCC approval of a liquor license application for Mariscos EI Saraneado. The motion passed 5-1 with Councilor Nichols voting nay. 2287 OLCC NEW OUTLET APPLICATION: DEDE'S DELI. 1537 MT. HOOD A VENUE. SUITE 101. A limited on-premises sales liquor license application was submitted by CJ Eateries LLC, DBA Dede's Deli, for a new establishment at 1537 Mt. Hood Avenue. BJELLAND/LONERGAN... recommend to OLCC approval of a liquor license Page 7 - Council Meeting Minutes, January 14,2008 COUNCIL MEETING MINUTES JANUARY 14,2008 TAPE READING application for Dede's Deli. The motion passed 5-1 with Councilor Nichols voting nay. 2307 POSITION UPGRADE: WATER DIVISION UTILITY WORKER II TO UTILITY WORKER III. BJELLAND/SIFUENTEZ... authorize the upgrade of a Water Division Utility II position to a Utility III position. Councilor Cox stated that the staff report explains clearly why the cross-connection program needs to be moved to the Water Division but he did not understand as to why the position upgrade needs to be made. Acting Public Works Manager Rohman stated that the Utility Worker III job description includes the cross connection program as an assigned job duty. If the cross connection program was assigned to a Utility Worker II, then the City would be required to pay the employee for working out of class. The motion passed unanimously. 2380 REOUEST FOR NO PARKING ON THIRD STREET NORTH OF HARRISON STREET. BJELLAND/LONERGAN... authorize No Parking on the east side of Third Street from Harrison to the north side of 950 Third Street. Councilor Lonergan questioned if staff looked at limited parking during Church hours versus a 24-hour No Parking requirement since there are several homes in the area that will not be able to park on the street in front of their homes. Acting Public Works Director Rohman stated that this is a narrow street and No Parking on a 24-hour basis facilitates the flow of traffic at times when other functions are being held at the Church facility. Affected homeowners that have talked to staff about the problem are aware of the proposed solution. The motion passed unanimously. 2450 DRAFT ANIMAL CONTROL ORDINANCE. Councilor Cox felt that a workshop would be the next step for the Council to follow in order to obtain public input on the draft ordinance. He stated that he had reviewed the draft ordinance and did not see any particular problem with the language but would like to hear comments from the public before a final document is considered for adoption. Administrator Brown stated that he had planned on making public announcements over the radio stations in addition to using the WCA T scroller, City website, water bill mailer, and newspaper. He suggested that the workshop be held on an evening other than a regular meeting night. Since members of the community will be interested in seeing a draft document before the workshop, he questioned if the Council had any specific changes that they would like to make to the draft document before it is provided to the public for review. Councilor Cox stated that he did not see anything in the draft document that he would like deleted at this time even though the final document may look slightly different. Page 8 - Council Meeting Minutes, January 14,2008 COUNCIL MEETING MINUTES JANUARY 14, 2008 TAPE READING Councilor Bjelland did refer to provisions relating to fowl with chickens and ducks limited to three but no mention of roosters, geese, turkeys, peacocks, or peahens. City Attorney Shields stated that chickens and ducks were brought up before the Council in a previous meeting and all other fowl would not be permitted under the livestock provision. He stated that he would look more closely at the draft language to make sure that it includes a definition for fowl. Councilor McCallum stated that he has received a couple of complaints regarding cats and he questioned if staff had found any ordinances from other cities regulating cats. City Attorney Shields stated that a number of cities have adopted county ordinance and the only location that he could find mandatory cat licensing is in Multnomah County. The problem with cat licensing is ownership since cats do move around more than dogs and there are no state law provisions about licensing cats whereas there are state law provisions relating to dogs. He also mentioned that Jackson County has a provision that allows for voluntary licensing of cats. Councilor Cox stated that in a public meeting there will most likely be individuals telling the Council that cats should be prohibited from running at large since cats can be vicious, they defecate in peoples yards and make a mess but that problem will never go away and he does not feel that the prohibition should be put into place. Councilor McCallum stated that cats do take care of rodents but enforcement could be a problem. Police Chief Russell stated that they do get calls on feral cats which they have to deal with but they have found that they end up trapping everything but cats. Mayor Figley stated that a workshop will be scheduled for a date other than a regular Council meeting date. 2946 PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS. A) Planning Commission's Approval of Design Review 2007-05 located at 100 Arney Road (Shell Gasoline Station and Market): Request for removal of an existing gas station canopy and replacing it with a smaller canopy. Planning Commission approved the application subject to conditions including upgrading other aspects of the tenant space including parking, landscaping, and signs. B) Community Development Director's Approvial of Zoning Adjustment 2008-01 located at 1613 Umpqua Road: Allows for construction of a 6'x12' bathroom addition to a single-family dwelling in the Retirement Community Single Family Residential (RlS) zone. Councilor McCallum questioned the Planning Commission's ruling on standing signs at the Shell station and whether or not they are now considered an attachment to the building. Community Development Director Allen stated that the Shell station, restaurant and hotel are defined as a complex and the complex has a hotel and gas station pole sign even though it is on the property of the hotel. The gas station also has a pole sign on the corner of Arney Road and Highway 219 along with a couple of wall signs. Since the pole sign is Page 9 - Council Meeting Minutes, January 14,2008 COUNCIL MEETING MINUTES JANUARY 14,2008 TAPE READING not on the property of the gas station, the Planning Commission ruled that the pole sign on the corner Arney Road and Highway 219 needed to be eliminated and replaced with a monument sign. In regards to the existing pole sign that is on the hotel property, the internal workings of the sign have been changed so it is just bright red lights and there was no change in the size or location of the pole sign. This type of sign would not be allowed under current ordinance provisions without some variances. No action was taken by the Council to bring these land use actions up for review. 3094 CITY ADMINISTRATOR'S REPORT. A) City Administrator Brown stated that he has made a Conditional Offer of Employment to an individual for the Public Works Director position and he is waiting to get a contract signed from the applicant before he releases his name. If everything works out, the start date will be February 1, 2008. B) Community Services Director Jim Row introduced Stu Spence as the City's new Recreation Services Manager. He stated that Mr. Spence's most recent employer was the City of Ellensburg, Washington where he served five years as the Youth and Community Center Coordinator and, prior to that, has had extensive experience in the Seattle area with the Boys and Girls Club. 3130 MAYOR AND COUNCIL REPORTS. Councilor McCallum requested a progress report on the natural gas line that is trying to go through the City's urban growth boundary expansion area. Community Development Director Allen stated that there are two projects from two different companies one of which is Oregon LNG and the other is Palomar Gas Transmission Company. The Oregon LNG has verbally informed the City that they will be bypassing the City's urban growth boundary and the proposed urban growth boundary through a north alignment that will stay north of Crosby Road. Palomar Gas Transmission Company has still been providing information to property owners that shows that their alignment would bisect the southwest industrial reserve and the urban growth boundary on the south side of the City. The City has commented on numerous occasions that the Council's intent is for the natural gas line is to stay outside of the urban growth boundary. He stated that he had not heard anything back on either project for over a month but they are still in the pre-application stage with the Federal Energy Regulatory Commission. Administrator Brown stated that staff had received an e-mail recently from Senator Wyden's office who has been working on trying to get an environmental analysis completed which staff feels would be helpful to the City in the long run since it will give the City other forums to talk about how the gas line within the urban growth boundary would affect the City. 3235 Councilor Bjelland provided a brief report on his presentation to the Oregon Transportation Commission (OTC). He stated that the Commission members congratulated Woodburn on the cooperation we have been providing to ODOT and OTC Page 10 - Council Meeting Minutes, January 14,2008 COUNCIL MEETING MINUTES JANUARY 14,2008 TAPE READING and they were very complimentary on Woodburn's efforts to deal with our transportation issues. He feels that the City now has a good working relationship with OTC members which may not have been the case with some of the previous members. His presentation involved assessing and explaining the situation that Oregon is now experiencing in regards to the tremendous transportation needs that exist and the fact that there is not a good awareness or understanding of these issues by the public or by many legislators. He has been promoting the fact that the Area Commissions on Transportation need to take a more proactive role in putting across to the decision makers the issues that are being faced with the small amount of funding that is available for modernization of the State's transportation infrastructure, the tremendous needs that exist, and need to develop a new financing mechanism to deal with those issues. Councilor McCallum thanked staff and Police Chief Russell for being able to work with ODOT to get their cooperation in keeping cars off of the ODOT lot adjacent to 1-5 in which people were using the lot as a car sales lot. Councilor Sifuentez stated that she belongs to a Committee that is getting ready to celebrate Oregon's 150th birthday in 2009 and she has a letter from the Governor encouraging Oregonians to write their own stories about Oregon and submitting them to the Oregon 150 Committee. 3385 EXECUTIVE SESSION. Mayor Figley entertained a motion to adjourn into executive session under the authority of ORS 192.660(2)(i). NICHOLS/LONERGAN... adjourn to executive session under the statutory authority cited by the Mayor. Administrator Brown stated for the record that he would waive his right to have his performance evaluation done in open session. The motion passed unanimously. The meeting adjourned to executive session at 8:45 p.m. and reconvened at 9: 18 p.m.. 3404 Mayor Figley stated that no decisions were made by the Council while in executive seSSIOn. COXINICHOLS... grant the City Administrator a raise effective October 1, 2007 in the amount of 6% of base salary which includes the COLA adjustment that he has already received. The motion passed unanimously. 3440 ADJOURNMENT. MCCALLUMlSIFUENTEZ...meeting be adjourned. The motion passed unanimously. The meeting adjourned at 9:21 p.m.. Page 11 - Council Meeting Minutes, January 14, 2008 COUNCIL MEETING MINUTES JANUARY 14,2008 TAPE READING AITEST 114~~ Mary Ten nt, Recorder City of Woodburn, Oregon Page 12 - Council Meeting Minutes, January 14,2008