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Minutes - 06/25/2007 COUNCIL MEETING MINUTES JUNE 25, 2007 TAPE READil\G 0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, JUNE 25,2007. CONVENED. The meeting convened at 7:00 p.m. with Mayor Figley presiding. 00 I 0 ROLL CALL. Mayor Councilor Councilor Councilor Councilor Councilor Councilor Figley Bjelland Cox Lonergan McCallum Nichols Sifuentez Present Present Present Present Present Present Present Staff Present: City Administrator Brown, City Attorney Shields, Public Works Director Tiwari, Public Works Manager Rohman, Community Development Director Allen, Police Captain Tennant, Community Services Director Row, Finance Director Gillespie, City Recorder Tennant 0025 ANNOUNCEMENTS. A) Independence Day Closures: In observance of Independence Day, City offices, the Library, and Aquatic Center will be closed on July 4,2007. B) Independence Day Celebration: The annual July 4th Celebration will be held at Centennial Park beginning at 4:00 p.m. with food and activities. Dance, Dance, Dance will perfom1 at 5:45 p.m. followed by the Bill Coleman Americana Band at 7:00 pm until the fireworks begin at 10:00 p.m.. Mayor Figley encouraged members of the community to attend this annual event and enjoy the performances and fireworks display. C) Summer Recreation and Library Programs begin this week and registration is still open for a number of activities. Program information and registration is available by contacting or visiting the Library and/or Aquatic Center. 0040 PROCLAMATION: RECREATION AND PARKS MONTH. Mayor Figley declared the month of July 2007 as Recreation and Parks Month and encouraged residents to enjoy our City parks and participate in recreation programs provided by the City. 0103 CHAMBER OF COMMERCE REPORT. Nick Harville, Chamber Executive Director, reported that the Chamber had recently been notitied that the Oregon Tour & Travel Association will hold their third quarter meeting in Woodburn \vhich will result in a group of approximately 60 tourism and travel professionals coming to Woodburn to learn about our area thereby giving them first hand Page I - Counetl Meeting Minutes, June 25, 2007 COUNCIL MEETING MINUTES JUNE 25, 2007 TAPE READING information for marketing Woodburn and the surrounding area. This group represents all individuals in Oregon that are involved in domestic tourism and group tours. He also stated that the Chamber has continued to do familiarization tours of our area with the most recent tour being with the Portland Oregon Visitors Association of Travel Oregon. This tour was so successful that the Salem Convention of Visitors Association has asked that the Chamber conduct a tour for them and the Travel Oregon staff tour. These tours are important since information is provided in small group situations giving the participants a better understanding of what is in our area and upcoming events. 0166 CONSENT AGENDA. A) approve the Council minutes of June 11, 2007; B) accept the draft Recreation and Parks Board minutes of June 12,2007; C) accept the draft Planning Commission minutes of June 14,2007; D) receive the report on Claims for the month of May 2007; E) receive the Community Services Department Statistics report for May 2007; E) receive the Aquatic Center Holiday Hours report; and G) receive the CARTS Bus Parking and Route Changes report. COXINICHOLS... adopt the consent agenda as presented. Councilor Nichols questioned if the City incurs any liability for allowing the Chemeketa Area Regional Transportation System (CARTS) to use the public parking lot located east of City Hall. Administrator Brown stated that CARTS will provide the City with an insurance certificate and the City will have no liability in the event there is damage to their vehicles. The motion passed unanimously. 0213 PUBLIC HEARING: COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) APPLICATION. Mayor Figley declared the public hearing open at 7:08 p.m.. Administrator Brown stated that the first step in applying for funds is conducting this public hearing to give the community the opportunity to talk to the Council about their needs as they relate to eligible activities within the CDBG. The second part of the hearing is intended to discuss the proposed application that the City would like to move forward on. The required notices have been published in the Woodburn Independent, posted in various locations, mailed to the Farmworker Housing Development Corporation and the Legal Aid Scrvices (Woodburn office), and announced over PCUN Radio station as a public service announcement. The information was distributed in both English and Spanish. He stated that this grant is intended to address the needs of low to moderate income individuals and approximately 56% of the Woodburn community falls below that line which is about 80% of the median income for the area. The City is looking at financial assistance for public facilities improvements. Under the CDBG guidelines, overall development needs of the City need to be addressed in this public hearing and he Page 2 - Council Mecting Minutes, June 25, 2007 COUNCIL MEETING MINUTES JUNE 25, 2007 TAPE READING stated that it is the City's intent to also submit CBDG applications for the Community Center cultural or activity center and the Library expansion project. In regards to the project before the Council at this time, staff has been working on a $300,000 grant application under the Downtown Revitalization Program which is a component of the public facilities category of the CDBG grant. He stated that these grants are competitive in nature and applications are ranked based on a number of factors. This grant will focus on the landscape, lighting, and sidewalk improvements from Cleveland Street to Harrison Street. The estimated project cost is $660,000 with the street work being an additional $200,000. Under the grant, the City is required to meet a 15% match but, if approved, the City's match would be about 54%. Of the $300,000 grant, approximately $270,000 would be available for the grant construction costs with the balance for administration. Staff is proposing to contract with the Council of Governments (COG) and negotiations will take place on administrative fees if the grant is awarded. If the grant is received, the City has two years in order to spend the money which should work well with the proposed construction schedule. Councilor Lonergan questioned if the 10% administrative fee is a set amount or an estimate. Administrator Brown stated that the grant does list $30,000 based on a proposal from COG but it is not locked in and he hoped that the fee could be reduced to about $25,000. He stated that he has been working with staff members from the State and hoped that this application would receive a favorable response for funding. If the City is unable to secure funding as part of this quarterly allotment, the application can be resubmitted for the next quarter funding. No one in the audience spoke either for or against the proposed CDBG application or commented on the overall development needs of the City. The Mayor declared the public hearing closed at 7:20 p.m.. 0539 Councilor Cox expressed his support for this application but mentioned that forced undergrounding is part of the overall financing proposal for the entire project. This grant application is not directly related to the purpose for which these grant funds would be used for but he mentioned, as a reminder, that he is not in favor of forced undergrounding. He also reiterated that the City needs the CDBG grant funds for this portion of the project which has nothing to do with forced utility undergrounding. Administrator Brown stated that staff is doing their best to avoid having to take forced undcrgrounding up for future consideration and listed in the staff report are other financing opportunities that the City will be applying for to fund the project cost increases. Additionally, staff will soon be discussing with the Council a down-sized project that \vould take out some of the work on the alley between Front and First Streets and on Garfield Street. Councilors Loncrgan and Sifuentcz exprcssed their opinion that this project is a good use for grant funds. Page 3 - Council Mceting Minutes, June 25, 2007 COUNCIL MEETING MINUTES JUNE 25, 2007 TAPE READING 0615 COX/MCCALLUM... direct City Administrator to submit on behalf of the City, the Community Development Block Grant application that has been referred to in this hearing. The motion passed unanimously. 0629 PUBLIC HEARING:LEGISLATIVE AMENDMENT 07-01 (FILE LA 074-01): WOODBURN DEVELOPMENT ORDINANCE (WDO). Mayor Figley declared the public hearing open at 7:23 p.m.. Community Development Director Allen provided background information on the initial Council Resolution 1745 which initiated review of certain provisions in the WDO in 2003 followed by adoption of Ordinance 2383 in March 2005 which addressed a portion of the topics. From that original list, the Planning Commission has reviewed and is recommending adoption of text amendments included in this agenda packet. It was also noted that the following three topics still need to be addressed from the original list: (1) Significant Tree Conservation; (2) Concurrency; and (3) Wrought Iron Fencing. He reviewed the list of text changes as outlined in the staff report. In regards to vacant big box stores, the Planning Commission did recommend that the Council take no action to establish limitations on businesses not allowing competitors to buy or lease space. The findings in the report discuss the process involved with this project and, over the last six months, there has been extensive community outreach through various publications in addition to contacting business owners that would be affected by specific provisions in the proposed amendments. Staff has also notified the Oregon Department of Land Conservation & Development as required. Councilor McCallum requested more detailed information regarding shared parking. Director Allen stated that the current ordinance allows for two uses on different parcels to share 20% of their required parking if they are adjacent to each other and the landowners agree to the shared parking arrangement. The Planning Commission has recommended that an additional 20% be allowed when the uses on these parcels have different times of peak use for the parking needs plus an additional 10% of the joint use parking spaces if the parking is located on a transit facility and the development provides transit facilities such as bus parking, pullouts, and shelters. Joint use parking is a land use decision to determine how much is appropriate which requires public involvement in the analysis of the shared parking. The provisions apply to new development, change of use, expansion of buildings, or expansion of operating hours triggers an analysis through the land use process to determine if the percentage of shared parking is still appropriate. Councilor Cox stated that refcrence had been madc in the materials that the text amendmcnts went through a Focus Group process, however, as a member of the Focus Group, hc did not believe that they had reconvened to discuss these amendments. Director Allen stated that it was his understanding that the Focus Group had mct but that meeting would have occurrcd prior to his employment with the City last summer. He stated that the Focus Group would be meeting to discuss the final three topics. ] 064 Councilor Cox questioncd the Commission's thoughts on the big box store issue. Pagc 4 - Council Mceting Minutes, June 25,2007 COUNCIL MEETING MINUTES JUNE 25, 2007 TAPE READING Director Allen stated that Assistant City Attorney Stuart did conduct some research and tried to find another jurisdiction that was limiting a private property owner's ability to limit someone else leasing the property but was unsuccessful. The discussion at the Planning Commission was that staff believed it to be a private matter and they did not want the City to get into that type of limitation. Councilor Cox felt that some action should still be explored and an innovative proposal be developed to address the vacancy of big box stores that would affect our community. Councilor McCallum questioned if the provision on storage of materials pertained to parking lots. Director Allen stated that there is a business in the City that does have a permanent outdoor storage area that was granted as part of its land use approval and the provisions on temporary storage, such as a sidewalk sale, are intended to clarify where items can be located in close proximity to the storefront and adequate room for pedestrians to walk safely. 1251 Mayor Figley solicited public testimony and no one in the audience commented on the proposed legislative amendments. Mayor Figley declared the hearing closed at 7:43 p.m.. Councilor Cox stated that he had spent a limited amount of time to review this document but the process followed did involve extensive staff work, public involvement, and Planning Commission review. He would be voting in favor of these amendments primarily because he trusts the people who have made the recommendations to the Council. Councilor McCallum concurred with Councilor Cox, however, he would have liked some additional time to study the document. He also expressed a desire to see the Significant Tree issue discussed within the near future. In regards to public notification, Director Allen stated that the commercial office zone issue required Measure 56 notification to all CO zoned property owners. Administrator Brown stated that the agenda does include an ordinance for Council consideration, however, there is no real need to adopt the ordinance at this meeting. The ordinance does not have an emergency clause so it will take 30 days to go into effect. Councilor Bjelland mentioned that there may be a typographical error on the summary page under 3.106.04, Conservation of Significant Trees, in that (B)(A)( I) should read".. Three or fewer non-significant trees may be removed..." and (B)(A)(2) should read "One significant tree may be removed from a lot larger than .5 acres...". i487 COU~CIL BILL NO. 2668 - ORDINANCE ADOPTING SUPPLEMENTAL BUDGET FOR FISCAL YEAR 2006-07 AND DECLARING AN EMERGENCY. Councilor Sifucntez introduced Council Bill No. 2668. Recorder Tennant read the two readings of the bill by title only since there were no objections from the Council. On roll call votc fl.)r final passage, the bill passcd unanimously. Mayor Figley declared Council Bill ;"';0. 2668 duly passed with the cmergcncy clause. Page 5 - Council Meeting Minutes, June 25, 2007 COUNCIL MEETING MINUTES JUNE 25, 2007 TAPE READING 1522 COUNCIL BILL NO. 2669 - ORDINANCE ADOPTING A BUDGET FOR FISCAL YEAR 2007-2008. MAKING APPROPRIATIONS. LEVYING TAXES. AND DECLARING AN EMERGENCY. Council Bill No. 2669 was introduced by Councilor Sifuentez. The two readings of the bill were read by title only since there were no objections from the Council. Councilor Cox stated that he had voted no on the recommendation at the Budget Committee meeting since the budget does include funding for the Front Street improvement project and the undergrounding of utilities on the north end of the project. He stated the financial source for funding the undergrounding includes a hidden tax for forced undergrounding that the citizens of Woodburn will be paying for and he is still opposed to this funding method. He realized that adopting the budget does not mean that the forced undergrounding will be the funding method used but he wanted this opportunity to tell the Council and the public that he would not be voting for forced undergrounding. On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared Council Bill No. 2669 duly passed with the emergency clause. 1605 COUNCIL BILL NO. 2670 - ORDINANCE AMENDING ORDINANCE 2313 (THE WOODBURN DEVELOPMENT ORDINANCE) TO MAKE CERTAIN TEXT REVISIONS. Councilor Sifuentez introduced Council Bill No. 2670. Recorder Tennant read the two readings of the bill by title only since there were no objections from the Council. Administrator Brown questioned if the significant tree issue brought up by Councilor Bjelland is in the ordinance or in the description matrix. Councilor Bjelland stated that it was in some of the other material since it is one ofthe three topics yet to be discussed but he did want that issue corrected before it came back to the Council for consideration. On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared Council Bill No. 2670 duly passed. 1668 COUNCIL BILL NO. 2671- RESOLUTION DECLARING CITY'S ELECTION TO RECEIVE ST ATE REVENUES DURING FISCAL YEAR 2007-08. Councilor Sifuentez introduced Council Bill No. 2671. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared Council Bill No. 2671 duly passed. 16lJ4 COU:\CIL BILL NO. 2672 - RESOLUTION E~TERING INTO GRANT AGREEMENT NO. 24002 WITH THE STATE OF OREGON AND AUTHORIZING THE CITY ADMINISTRATOR TO SIGN SUCH AGREEMENT. Council Bill "1\0.2672 was introduced by Councilor Sifuentez. The bill was read by title Page 6 - Council Meeting Minutes, June 25, 2007 COUNCIL MEETING MINUTES JUNE 25, 2007 TAPE READING only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared Council Bill No. 2672 duly passed. 1723 COUNCIL BILL NO. 2673 - RESOLUTION ENTERING INTO AN INTERGOVERNMENT AL AGREEMENT CONTRACT AMENDMENT WITH CHEMEKETA COMMUNMITY COLLEGE FOR PARTICIPATIONIN THE CHEMEKET A COOPERATIVE REGIONAL LIBRARY SERVICE (CCRLS) AND AUTHORIZING THE MAYOR AND LIBRARY MANAGER TO SIGN SAID AGREEMENT. Councilor Sifuentez introduced Council Bill No. 2673. Recorder Tennant read the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared Council Bill No. 2673 duly passed. 1760 LIABILITY. AUTO. PROPERTY. AND WORKERS' COMPENSATION INSURANCE FOR FISCAL YEAR 2007-08. COX /MCCALLUM .... authorize the City Administrator to execute liability, auto, property, and workers' compensation insurance contracts with City County Insurance Services (CIS) for fiscal year 2007-08. Councilor Bjelland stated that he was glad to see the rate decrease this year. The motion passed unanimously. 1794 AMENDMENT TO PERSONAL SERVICES AGREEMENT. BJELLAND /NICHOLS .... authorize the City Administrator to execute the attached amendment to the Personal Services Agreement with W & H Pacific for consulting engineering services in connection with State Highway Phase Two Sidewalk project. Councilor Cox stated that the cost increase is substantial for construction supervision and questioned why this was not included in the services agreement. Public Works Director Tiwari stated that staff had been considering in-house supervision, however, this is a project using State funds and the time limitations in the summer months does not allow the City to do all of the required work. He agreed that the design and construction engineering services should have been considered as a package. Councilor Bjelland stated that he was surprised with the cost for construction engmeenng. Director Tiwari that the price is higher than what the City would normally pay since State requirements are substantially more than what is involved within the City. The motion passed unanimously. 1::S1i5 TREES I~ RIGHT-OF-\VAY I:VIPACTING PUBLIC AND PRIVATE INFRASTRUCTURE. Councilor Cox stated that he had read the report and there is a policy issue that needs to Page 7 - COllncil Meeting Minutes, June 25, 2007 COUNCIL MEETING MINUTES JUNE 25, 2007 TAPE READING be clarified. If the Council adopts the policy as outlined in the report, trees in the public right-of-way may not be removed unless they violate a fairly specific list of problems. Property owners who have planted a tree are not allowed to change their mind about an existing tree just because they do not want it there. He stated that he is not totally satisfied with the policy but feels that it is probably the best that can be done under the circumstances. Mayor Figley expressed concern that the current ordinance places the majority of the expense on the property owner and they have very little ability to do anything with it in return. Additionally, in Senior Estates, there are good trees in the wrong place with some of the trees healthy and others are not and there is always the perception of unequal treatment when some property owners are allowed to remove their tree. She agreed that this is an area where not everyone will be satisfied with the policy. Councilor McCallum felt that this policy does need to be reviewed further and suggested the appointment of a Focus Group to look at different options. Councilor Bjelland felt that there are two issues before the Council. One issue is a specific tree at a specific location and the staff report does recommend one approach to dealing with this issue. Mayor Figley stated that the staff recommendation is that actions short of cutting down the tree be taken at this time. Councilor Bjelland stated that the report brings up that the tree is on the property line and he questioned if this is a right-of-way issue or a private property issue. Administrator Brown stated that the tree is within the City's right-of-way but it is also located on the property line of the adjoining property which is why the staff report indicated that there would need to be concurrence from the adjoining property owner before the tree was removed if that would occur. Currently, the tree subsidy program would be available to the property owner if there is damage to infrastructure or threat of damage to infrastructure. Councilor Bjelland read into the record a portion of the staff report (page 3) stating that, in staffs opinion, the damage could be alleviated with a cut-out for the tree and with root trimming. Administrator Brown stated that if any property owner wanted to have an arborist assess the condition of a tree and report on the potential life span of a tree if roots are trimmed, then the City would have to consider that report and possibly determine that there are no other alternatives available other than to remove the tree. Staff would like to look at other alternatives rather than cutting down the tree. The recommendation before the Council at this meeting would allow the tree to be removed in a case where the damage is being done to a driveway within the public right-of-way which is an expansion of the currcnt policy. Herb Harrison, 924 Orcgon Way, :-.tated that he would like to take out the tree and put in a tree that would not have surface roots that cxpand outward damaging the curb and drive\vay. Additionally, the roots of this particular trce arc already up to his neighbor's Pagc 8 - Council Mecting Minutcs, June 25, 2007 COUNCIL MEETING MINUTES JUNE 25, 2007 TAPE READING foundation which will eventually cause damage to the home. He stated that new concrete was poured at his home approximately 12 years ago and the roots were trimmed at that time, however, those roots have grown back and created more damage. He reiterated that he and his neighbor are willing to pay for the tree removal and he will replant a tree that is on the City's tree list. Councilor McCallum questioned if the tree on the property, a liquidambar, is on the current tree list in the Woodburn Development Ordinance. Public Works Manager Rohman stated that this tree was on the list from the 1980's but it is not on the approved list in the Development Ordinance. This is a sweet gum tree that does have an extensive root system which is one reason a fairly aggressive root trimming can be done without causing any problem with the tree. If the roots are just skinned and not completely removed, then the roots will grow back. He stated that the driveway apron has lifted up but the curb has no damage in that area. Councilor Nichols expressed concern about removal of almost half of the root system in order to save the tree versus potential loss of the tree as a result of high winds. Public Works Manager Rohman stated that this type of tree has both surface roots and a root ball that runs 3-4 feet down. He also mentioned that he had not heard of these trees causing any problems with foundations or water meters. Councilor Sifuentez questioned why staff is recommending that the trees not be removed if the property owner is willing to replace the tree. Public Works Manager Rohman stated that it has been past City policy to keep the tree if the tree is healthy and pruning can be done to alleviate the damage caused by the root system. Mayor Figley stated that the issue of having a good tree in the wrong location will continue to be a request before the Council in the future. The current development ordinance does address a more realistic approach to trees that are widespread within our community that are not an appropriate tree to be located within the public right-of-way. Councilor McCallum stated that there will continue to be an issue of what was good many years ago is not good anymore and the City needs to look at what can be done to correct problems and/or requests as they come before the Council. Mayor Figley expressed her strong desire to continue with a tree replacement requirement but, policy v;ise, there are some circumstances in which she would be willing to support removal of a tree provided that there is a site appropriate replacement tree required. BJELLA~D/;\lCCALLUM .... accept staffs report and recommendations related to the street tree located at 924 Oregon Way; and prepare, for consideration at the Council's July 23,2007 meeting, amendments to the existing tree ordinance as recommended in the staff report. Councilor Cox mentioned that if Mr. Harrison would like to obtain an arborist opinion that would agrec that the damage or potential damage or probable success for root cutting differs from the staffrepol1, then consideration will be given to removal rather than an alternative mcthod ofprescrving thc tree. Page 9 - Council Mccting Minutes, June 25,2007 COUNCIL MEETING MINUTES JUNE 25, 2007 TAPE READING As far as the policy choice is concerned, Administrator Brown stated that he would like the Council to say that it is okay to remove this tree under the circumstances if an arborist report suggests that it cannot be saved by other measures. The motion passed unanimously. NICHOLS/MCCALLUM... if the arborist says that the tree cannot be saved or the probability of future damage even with root trimming is still significant, then the property owner be allowed to remove the tree and replace it with another tree. Administrator Brown stated that the Woodburn Development Ordinance is being used as the controlling mechanism for deciding which trees are used for replacement. The motion passed unanimously. 2827 2007-08 TOURISM AND ECONOMIC DEVELOPMENT GRANT AWARD. BJELLAND/MCCALLUM... award 2007-08 Tourism and Economic Development Grant funds to the Woodburn Area Chamber of Commerce in an amount not-to-exceed $42,125 and authorize the City Administrator to execute a fee for services agreement with the Woodburn Area Chamber of Commerce. The motion passed unanimously. 2859 APPOINTMENT OF ADMINISTRATOR PRO- TEM. NICHOLS/LONERGAN ... appoint Community Development Director Jim Allen as Administrator Pro Tern for the period of June 27 through 29,2007. The motion passed unanimously. 28~W NEW BUSI~ESS: REIMBURSEMENT FOR PURCHASE OF BOOKS. Mayor Figley stated that City Administrator Brown had purchased books at a recent conference for the Mayor and Councilors on ideas surrounding development of downtown areas and urban renewal districts. Councilor Cox stated that he had read the book, felt it was germane to their job and it was an appropriate expenditure of City funds. COX/MCCALLUM... reimburse City Administrator Brown $142.00 for the purchase of Stacey Mitchell's books. The motion passed unanimously. Councilor Cox felt that the book would also be good reading material for the Planning Commission members and staff. 29X5 PLANNING COM~IISSION OR ADMINISTRATIVE LAND USE ACTIONS. A) Planning Commission's approval of Design Review 2007-04, Exception 2007-03: Property located at 400 S. Woodland Avenue (Winco Facility). The Design Review involves the construction of a 34,200 square foot addition onto an existing freezcr and a 22,000 squarc foot addition onto an existing cooler and loading dock. The Exception approval relates to the 6-foot sidewalk requirement for the boundary strect improvemcnt rcquircment for South Woodland Avenue. ~o action was taken by thc Council to bring this land use action up for review. Page 10- Councili\..lceting Minutes, June 25, 2007 COUNCIL MEETING MINUTES JUNE 25, 2007 TAPE READING 3002 CITY ADMINISTRATOR'S REPORT. Administrator Brown expressed his appreciation to the Council for authorizing the reimbursement even though he had no expectation of that offer. He thought the book was very interesting and suggested that if Council members wanted to return their copy back to him, he would pass the books onto staff and Commission members. 3017 MAYOR AND COUNCIL REPORT. Councilor Nichols reminded the public that July 4th will be within the next 10 days and he hoped community members will have a safe and enjoyable holiday. He also reminded the public to be careful with the use of fireworks since there is dry vegetation throughout the City. Councilor McCallum stated that this year's Relay for Life was a very successful event and he thanked the Mayor, Council, and staff for their contribution towards this event. He also thanked Captain Tennant for his work as Logistics Chair for this year's event. Councilor Bjelland congratulated the Oregon State University Baseball team for their recent national championship. He mentioned that the team had received favorable publicity on how the players and coaches handled themselves as an underdog team and the State should gain some positive perceptions from this accomplishment. Councilor Sifuentez stated that she attended the Pioneros event at St. Luke's last Sunday which was very successful. Councilor Cox concurred with the remarks made by Councilor Bjelland. 3165 EXECUTIVE SESSION. Mayor Figley entertained a motion to adjourn to executive session under the authority of ORS 192.660(2)(h) and ORS 192.660(2)(1). NICHOLS/MCCALLUM... adjourn to executive session under the statutory authority cited by the Mayor. The motion passed unanimously. The meeting adjourned to executive session at 8:40 p.m. and reconvened at 8:54 p.m.. 3179 Mayor Figley stated that no decisions were made by the Council while in executive sessIOn. 3190 Page 11 - Council Meeting Minutes, June 25, 2007 Executive Session COUNCIL MEETING MINUTES June 25, 2007 DA TE. CONFERENCE ROOM, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, JUNE 25, 2007. CO~VENED. The Council met in executive session at 8:45 p.m. with Mayor Figley presiding. ROLL CALL. Mayor Councilor Councilor Councilor Councilor Councilor Councilor Figley Bjelland Cox Lonergan McCallum Nichols Sifuentez Present Present Present Present Present Present Present Staff Present: City Administrator Brown, City Attorney Shields, City Recorder Tennant Press: John Gervais, Woodburn Independent Mayor Figley reminded the Councilors, staff, and press that information discussed in executive session is not to be discussed with the public. The executive session was called pursuant to the following statutory authority: (1) ORS 192.660(2)(h) to consult with counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be filed; and (2) ORS 192.660(2)(f) to consider records that are exempt by law from public inspection. ADJOURNMENT. The executive session adjourned at 8:53 p.m.. ATTEST /l/c<~,-,,-.-:is Mary T nant, Recorder City of Woodburn, Oregon Page 1 - Executive Scssion, Council Meeting Minutes, June 25, 2007