The URL can be used to link to this page

Agenda - 06/11/2007 CITY OF WOODBURN CITY COUNCIL AGENDA JUNE 11, 2007 -7:00 P.M. KATHRYN FIGLEY, MAYOR W ALTER NICHOLS, COUNCILOR WARD 1 RICHARD BJELLAND, COUNCILOR WARD II PETER MCCALLUM, COUNCILOR WARD III JAMES COX, COUNCILOR WARD IV FRANK LONERGAN, COUNCILOR WARD V EUDA SIFUENTEZ, COUNCILOR WARD VI CITY HALL COUNCIL CHAMBERS - 270 MONTGOMERY STREET 1. CALL TO ORDER AND FLAG SALUTE 2. ROLL CALL 3. ANNOUNCEMENTS AND APPOINTMENTS Announcements: A. A public hearing will be held on June 25, 2007 at 7 p.m. in the Council Chambers to consider WDO Legislative Amendment 2007-01. B. The Woodburn Public Library will be closed on Sundays for the summer beginning June 17, 2007 and will reopen starting September 9, 2007. Appointments: None. 4. PROCLAMATIONS/PRESENTATIONS Proclamations: None. Presentations: None. S. COMMITTEE REPORTS A. Chamber of Commerce B. Woodburn School District 6. COMMUNICATIONS None. "H(lbrc1 interpretes oisponibles para aquellas rJersonas que no bablan Inglesl previa acueroo. Comunlquese c1l(503) 980-2485," June 11, 2007 Council Agenda Page i 7. BUSINESS FROM THE PUBLIC - This allows the public to introduce items for Council consideration not a/ready scheduled on the agenda. 8. CONSENT AGENDA - Items listed on the consent agenda are considered routine and may be enacted by one motion. Any item may be removed for discussion at the request of a Council member. A. Woodburn City Council minutes of May 29, 2007, regular and 1 executive session Recommended Action: Approve the minutes. B. Woodburn Budget Committee minutes of May 19,2007 5 Recommended Action: Approve the minutes. C. Woodburn Planning Commission minutes of May 24, 2007 7 Recommended Action: Accept the minutes. D. Planning Project Tracking Sheet dated June 6, 2007 11 Recommended Action: Receive the report. E. Building Activity for May 2007 14 Recommended Action: Receive the report. F. Code Enforcement Statistics - May 2007 15 Recommended Action: Receive the report. G. Demolition of 60,000 Gallon Reservoir 22 Recommended Action: Receive the report. 9. TABLED BUSINESS None. 10. PUBLIC HEARINGS A. Supplement Supplemental Budget for the 2006-07 Fiscal Year 23 Recommended Action: Conduct public hearing, receive public comment, and direct staff to prepare an ordinance to substantiate its decision. June 11 J 2007 Council Agenda Page ii B. 2007 -08 City Budget 28 Recommended Action: Conduct public hearing, receive public comment, and direct staff to prepare a draft budget ordinance based on the Budget Committee's recom- mendation, including allowable budget adjustments that do not change the tax levy requirement. 11. GENERAL BUSINESS - Members of the public wishing to comment on items of general business must complete and submit a speaker's card to the City Recorder prior to commencing this portion of the Council's agenda. Comment time may be limited by Mayoral prerogative. A. Reimbursement Agreement for Services, Materials and Projects 60 Recommended Action: Approve and authorize the City Administrator to execute the attached reimbursement agreement between the Woodburn Urban Renewal Agency and the City of Woodburn for fiscal year 2007-08. B. Termination of Agreement with RB & G Construction, LLC for 67 Construction of the Woodburn Police Facility Recommended Action: Authorize the City Administrator to terminate the agreement with RB & G Construction, LLC for construction of the Woodburn Police Facility. C. Council Bill 2666 - Resolution adjusting wastewater rates and 69 setting effective dates Recommended Action: Adopt the resolution. D. Council Bill 2667 - Resolution certifying the eligibility of the City 96 of Woodburn to receive state-share revenues during fiscal year 2007-08 Recommended Action: Adopt the resolution. E. Mutual Agreement and Order between the City of Woodburn 98 and the Oregon Department of Environmental Quality Recommended Action: Authorize the City Administrator to sign a Mutual Agreement and Order between the City of Woodburn and the Oregon Department of Environmental Quality. F. Compensation Adjustment for Water Superintendent (Non- 108 Union> Recommended Action: Authorize, by motion, a salary range adjustment for the Water Superintendent from non-Union Grade 8 to Grade 9 retroactive to February 1, 2007. June 11, 2007 Council Agenda Page iii G. Liquor License New Outlet Full One Premise Sales 110 Recommended Action: Recommend to the Oregon Liquor Control Commission to approve a new outlet application for Senior Estates Golf and Country Club Inc. 12. NEW BUSINESS 13. PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS - These are Planning Commission or Administrative Land Use actions that may be called up by the City Council. A. Planning Commission Approval for 50,OOOsf Office Bldg. 114 14. CITY ADMINISTRATOR'S REPORT 1 5. MAYOR AND COUNCIL REPORTS 16. ADJOURNMENT June 11, 2007 Council Agenda Page iv SA COUNCIL MEETING MINUTES ;\,Iay 29, 2007 TAPE READING 0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURl'l, COUNTY OF ~IARION, STATE OF OREGON, ;\iIAY 29,2007. CONVENED. The meeting convened at 7:00 p,m. with Mayor Figley presiding. 0010 ROLL CALL. Mayor Councilor Councilor Councilor Councilor Councilor Councilor Figley Bjelland Cox Lonergan McCallum Nichols S i fuentez Present Present Present (7:05 pm) Present Present Present Present Staff Present: City Administrator Brown, Assistant City Attorney Stuart, Public Works Director Tiwari, Community Development Director Allen, Police Chief Russell, Building Official Krieg, City Recorder Tennant 0029 ANNOUNCEMENTS. A) Public Hearing on Fiscal Year 2007-08 Urban Renewal Budget: Woodburn Urban Renewal Agency will hold a public hearing on June 11,2007,6:45 p.m., City Hall Council Chambers, to receive public comment on the proposed Urban Renewal budget for fiscal year 2007-08. B) Public Hearing on Fiscal Year 2007-08 City Budget: The Council will hold a public hearing on June 11,2007, 7:00 p.m., in the City Hall Council Chambers to receive public comment on the proposed City budget for fiscal year 2007-08. \)056 CO~SE~T AGENDA. A) approve regular and executive session Council minutes of ;VIay 14,2007; B) accept the Recreation and Park Board draft minutes oCvlay 8, 2007: C) aec~pt the Planning Commission minutes of \1ay 10, 2007; D) receive the April 2007 Community Services Department Statistics report; E) receive the ,\pril 20()7 Police Department Statistics report; and ~ F) rccci\l~ the Cpdatc of\farion County and City of Wood bum Emergency Operations Plans report. :\ICC\LLL:\'I,~ICHOLS... adnpt the Consent Agenda as presented. The motlon passeL! unanimoLlsly. PJ::;C I - ('\lulled .vkdmg \lil111lL:S. \\aj 2<), 2i)()7 1 COUNCIL :\-IEETING MINUTES May 29, 2007 TAPE READING Cl090 COUNCIL BILL NO. 2665 - ORDINANCE AMENDING ORDINANCE 2415 (THE BUILDING CODE ORDINANCE) TO INCLUDE THE ENACTMENT OF CERTAIN FIRE SPRINKLER PROVISIONS CONTAINED IN THE OREGON STRUCTURAL SPECIALITY CODE. Councilor Sifuentez introduced Council Bill No. 2665. Recorder Tennant read the two readings of the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared Council Bill No. 2665 duly passed with the emergency clause. 0140 CONTRACT AWARD: STORM SEWER REHABILITATION PROJECTS - (0 GARFIELD TO WEST HAYES STREET AND (2) TWO CULVERTS CROSSING SETTLEMIER AVENUE NORTH OF HAYES STREET INTERSECTION (BID NO. 2007-08) Bids for this improvement project were submitted by the following contractors: Kerr Contractors, $103,220.00; Emery & Sons Construction, $104,550.00; and K & R Plumbing Construction Company, $121,300.00. Staff recommended the acceptance of a negotiated bid with the lowest responsive responsible bidder as allowed under ORS 279C.340 since the bids all exceeded the engineer's estimate of $86,850 and budgeted funds for this project was $91,000. BJELLAND/NICHOLS... award the construction contract to the lowest responsible bidder, Kerr Contractors, Inc., for the rehabilitation of the existing storm sewer between Garfield and Hayes and two culverts crossing Settlemier Avenue in the amount of $90,130.00. The motion passed unanimously. 0155 CONTRACT AWARD: OREGON HIGHWAY 214 - WOODBURN SIDEWALKS PHASE 2 (BID NO. 2007-11). Bids were received from the following contractors to install sidewalks along State Highway 214 in conjunction with Project 2007-001-38: Gelco Construction, 5325,301.50; KelT Contractors, S389,493.25; Parker Northwest Paving, 5451,017.00; and Banzer Construction, 5491,980.00. Staffrccommendcd the acceptance of the bid from Gc\co Constniction which was approximately 4% below the engineer's estimate. It was also noted that since the majority of costs for this project are being funded by ODOT, the a\varJ is subject to their approval of the low hidders proposal and costs, BJELL\:\D/~ICHOLS... conJitionally <t\varJ the construction contract, subjcct to the On.:gon D..:partmcnt of TransporLltion appn)\aL to the !O\vest responsible bidder, c;..:ko CL)nstrlll.:tion, for the insL.lllation of Hi~h\\ay 21-+ Sidc\valks Phase 2 in the amount of ')325,JI) I. 50. The motion passed unanimously, , )- ,); \ ,\ FXECLTIVE SE5SI0:\. \Ia: \)r Figky enkrtained a motion to cldjourn to e\ccuti\e sC:isiun under ORS 192J)()() \ 1 )( 11) :Jnd ORS 1l)2/)(1()( 1)( l). P,l:;C 2 - Council \1cctin~ \Iinuks, \Lly 2(), 2007 2 COUNCIL :VIEETING :VIINUTES May 29, 2007 TAPE READI1\G :VICCALLU:\-I/SIFUENTEZ... adjourn to executive session under the statutory authority cited by the ~ayor. The motion passed unanimously. The Council adjournt;;d to executive session at 7:08 p.m. and reconvened at 7:23 p.m" 0200 Mayor Figley stated that no decisions were made by the Council while in executive seSSIOn, 0201 ADJOURNMENT. NICHOLS/SIFUENTEZ... meeting be adjourned. The motion passed unanimously. The meeting adjourned at 7:24 p.m.. APPROVED KATHRYN FIGLEY, MAYOR .~.rfEST Mary Tennant, Recorder City of'vVoodburn, Oregon !J~l::,!C .; - ("lUlll'll \k'Clll1g \lll1llks. \lay 2l), 2i)()7 3 Executive Session COL'~CIL MEETING MINUTES ~lay 29, 2007 DATE. CONFERENCE ROOM, CITY HALL, CITY OF WOODBURL"l, COlJ'NTY OF YlARlON, STATE OF OREGON, MAY 29,2007. CONVENED. The Council met in executive session at 7: 10 p.m. with Mayor Figley presiding, ROLL CALL. Mayor Councilor Councilor Councilor Councilor Councilor Councilor Figley Bjelland Cox Lonergan McCallum Nichols Sifuentez Present Present Present Present Present Present Present Staff Present: City Administrator Brown, Assistant City Attorney Stuart, City Recorder Tennant Press Present: John Gervais, Woodburn Independent i\.layor Figley reminded the Councilors, staff, and press that information discussed in executive session is not to be discussed with the public. The executive session was called pursuant to the following statutory authority: (1) ORS 192.660(1(h) to consult with counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be filed; and i2) ORS 192.6600)(0 to consider records that are exempt by law from puhlic inspection, ADJOL'R~~IK\T. The executive session adjourned at 7:21 p.m,. APPROVED KATHRY~ FIGLEY. i\.tA YOR ,\TTEST :\ lary T cnni.int. Recunler Cit) (It W\lodhurn. OrL'gun P.IS\" I - FX\,'C,lti\c Session, Council \k-ding \linutcs, \lay 29,2007 4 8B Bt:DGET COMMITTEE MINUTES May 19, 2007 DATE. COlJNCIL CHAMBERS, CITY HALL, CITY OF WOODBUR1~, COUNTY OF :\lARION, STATE OF OREGON, MAY 19,2007. CONVENED. The Budget Committee meeting was scheduled for 8:30 a.m., however, the meeting \vas officially called to order by Chairman Milne at 8:58 a.m. at which time a quorum of the membership was present. Following this meeting, the Budget Committee met as the Woodburn Urban Renewal Budget Committee to hold the public hearing on the Urban Renewal Agency Budget for Fiscal Year 2007-08. ROLL CALL. Alma Grijvala Don Judson Stan Milne Rene Perez John Reinhardt Cindi Vetter Absent Present Present Absent Present Absent Richard Bjelland Jim Cox Frank Lonergan Pete McCallum Walt Nichols Elida Sifuentez Present Present Absent Present Present Absent Staff Present: City Administrator Brown, Finance Director Gillespie, Police Chief Russell, Public Works Director Tiwari, Community Services Director Row, Community Development Director Allen, City Recorder Tennant Also present: Mayor Figley Tape 1 S i lie A .3 \) MIN UTES. REINHARDT/MCCALLU~I... approve the minutes of January 24,2007, March 6,2007, ,\pril 7,2007 and April 21,2007 as presented, The motion passed unanimously. PUBLIC HEARING ON CITY BUDGET FOR FISCAL YEAR 2007-08. Chairman Milne declared the public hearing open at 9:00 a.m. for the purpose of receiving public input on the City budget for fiscal year 2007-08 which includes State Revenue Sharing funds. Administrator Brown reviewed his Budget ;v1essage for fiscal year 2007-08 which was included in the agenda materials. He presented the Committee with a balanced budget consistent with previously adopted Committee budget policies and within the estimated resources lor each fund, The Committee had previously met in \vorkshops during which staff had presented recommendations for baseline budgets, service Icvd options, and capital projects. Since the last \\ orkshop, he stated that staff is proposing three additional changes to thl.: budget document: I) Within the Community Den:]opment Block Grant budget, S Iso,oon be mOved from (\)11tlll:;"':I1('> ti) capital Olltlay fnr the purpose of ha\ ing appropriati\llls ct\JiLlb1c in the -.:\ -':l1t 111...: t 'ill,nc;1 eleels to purchase a parcel ()f property locakd ')ollth l)f City Hall that has i)~L:C I - Bud~ct t,ll11l11ltlLC vlil1LllLS, \by 1<),21)1)7 5 BL DGET COMMITTEE MINUTES \1ay 19, 2007 recently been placed on the market. It was noted that these funds can be used by the Council for this type of expense. 2) The professional services line item within the Planning budget of the General Fund be increased by $3,000 to provide some additional technical support from the City's Planning Consultant on the periodic review / urban growth boundary expansion project which has rcct:ntly been appealed to the Court of Appeals. The legal work will be done primarily by the State Attorney General's office hut there may be a need for our Planning Consultant to provide some limited technical support to find documents within the record or to give a better explanation on methodology used. This appropriation increase would result in a decrease in the General Fund operating contingency line item. 3) Finance Director Gillespie stated that the telephone system had been upgraded during the current fiscal year, however, call accounting software was not included in the upgrade. Staff is recommending that $6,000 be allocated for call accounting for phone system tracking and internal control with a offsetting reduction in General Fund operating contingency. 8.5 Director Gillespie provided the Committee with replacement Department Financial summary pages involving the following Funds to correct previously reported data: General Fund, Parks SDC Fund, Self Insurance Fund, Building Fund, Bonded Debt Fund, and Police Facility Construction Fund. An addition error in the Public Works Capital Improvement Program was also corrected with the new total being $102,215,000. No comments were received from the public on the proposed 2007-08 City Budget. 10.5 REINHARDT/JUDSON... recommend to the City Council approval of the 2007-08 City budget document in the amount 0 f $50,558,720 and approve the permanent tax rate of $6,0534 per $1,000 assessed value as the amount of ad valorem taxes certified for collections, and recommend to the City Council a property tax levy in the amount of $698.250 for bonded indebtedness which is outside of the statutory limitation. Committee member Cox stated that he would be voting no on this motion since he has strong feel ings about the proposed method of paying for the undcrgrounding of utilities on Front Street. The motion passed 6-1 with Committee member Cox voting nay. 1 J.l COX/REI~HARDT... budget hearing be closed and meeting adjourned. The motion passed unanimously. fhl: meeting adjourned at 9: 13 p.m, Jack Rcinharot, Secretary \ 1" 11,k~ pl-..:parcd h:-: \ Luy r Cllllcl\1t, Rcc(\rJcr City \)f \\'ooJhunl. Orc~oll Pa.:-\.: 2 - Bud~<.:t l\)l11l1litkc \lillllkS. \1ay 1\), 2()(1~ 6 8e WOODBURN PLANNING COMMISSION MEETING MINUTES May 24, 2007 CONVENED The Planning Commission met in a regular session at 7:00 p.m. in City Hall Council Chambers with Chairperson lima presiding. Chairperson lima questioned members of the Planning Commission having potential conflicts such as family, financial, or business relationship with any of the applicants or with regard to the project in question. If such a potential conflict exists, he asked whether the commissioner in question believes he or she is without actual bias or whether he or she would like to step down from the Planning Commission during the case. Chairperson lima announced: agenda is available at the back of the room. We will consider cases one at a time according to the order listed in the agenda. We will follow the hearing procedure outlined on the public hearing procedure board. All persons wishing to speak are requested to come to the podium and give their name and address. Any individuals speaking from other than the podium will not be recognized. Chairperson lima invited Commissioner Jennings to lead in the salute of the flag. ROll CAll Chairperson Vice Chairperson Commissioner Commissioner Commissioner Commissioner Commissioner lima Bandelow GrosJacques Vancil Grigorieff Hutchison Jennings P P P A p p P Staff Present: Jim Allen - Community Development Director Marta Carrillo - Administrative Assistant MINUTES A. WQ9d~lJrn Planning Commission Meeting Minutes of May 10, 2007. Commissioner GrosJacQues moved to accept the minutes. Commissioner Grigorieff seconded the motion, which unanimously carried, BUSINESS FROM THE AUDIENCE None. COMMJ1NICA liONS None. PlJ~J.,l<; H~E~A8JNG None. Planning Commission Meeting May 24, 2007 Page 1 of 4 7 ITEMS FOR ACTION A. Final Order - Design Review 06-05, Exception 07-01 approval with conditions Commissioner Jennings inquired about the changes made to the final order and if they coincided with the decision by the Planning Commission. Community Development Director Allen stated that the conditions of approval were corrected accordingly. Commissioner Jennings moved to approve Design Review 06-05, Exception 07-01 with conditions, Commissioner GrosJacQues seconded the motion, which unanimously carried. B. Final Order - Legislative Amendment 07-01 Community Development Director Allen stated that all changes were made accordingly from the discussions and decisions of the previous meeting. Referencing page 8, text change and the tree ordinance, staff is working and researching with the Assistant City Attorney on developing a proposed policy, which reviews all aspects of the item. The final order with the proposed changes can now be recommended by the Planning Commission and forwarded to City Council, The remaining items will require more research and can be addressed at the next legislative amendment update. Commissioner GrosJacQues asked if the proposed final order for Legislative Amendment 07-01 is a recommendation. Community Development Director Allen stated that is a recommendation from the Planning Commission to City Council. Commissioner Hutchison inquired about the verbiage for Proposed Policy Change #3 referencing the joint use parking, which was discussed previously. He had researched the verbiage used by Marion County and inquired about the comparison of terminology. Vi~E~.:,:Q1'1alrperson Bandelow asked if comparisons were made against other cities and about the process of the usage under each percentage. Community Development Director Allen stated that the Table from the last Planning Commission packet stated that the joint use parking concept are believed to be the best of elements of several ordinances that were compared. The joint use is similar to that of Marion County if all the options in the Woodburn Ordinance are chosen by the development. The percentages were comparable to other cities. Commissioner GrosJacques moved to recommend Legislative Amendment 07-01 to City Council, Commissioner Grigorielf seconded the motion, which unanimously carried. Dl$~JLSSIQNJTEMS CQ1THll\ iDit'i Q~~?.lQR.rT',enLQjfeclO.JAlieQ stated that tle had researched the r8qu6st on obtaining state hlgh'Nays as a part of the city streets. He stated that It had been investigated prior and it :,as Jeterrnined tr,at ODOT '-"Quid allocate the funds to the City for rnaintenance, but the costs Planning Commission Meeting May 24, 2007 Page 2 of 4 8 would be too high to maintain, therefore, the process would not be in the best interest of the City to incur additional costs. REPORTS A, Planning Tracking Sheet. No comments made. Community Development Director Allen stated that the ESt project has been deemed complete and it is an expansion of the Winco site and would be on the agenda for the June 14th hearing. Community Development Director Allen stated that another project has been added for the June 14th hearing date. This project is an Exception to the street improvement requirement for Park Avenue for the Police Department. Community Development Director Allen stated that included in the packet along with the planning tracking report is an additional report showing all the approved and completed projects that Planning processes frequently. Commissioner Jennings stated that this report shows the Planning Commission the type of businesses in the City and the type of projects in progress. Vice-Chairperson Bandelow inquired if a Temporary Sign Permit application had been submitted for the blimp at Grocery Outlet. Community Development Director Allen stated that the blimp at Grocery Outlet is being worked on, the representatives have been contacted and further action may result due to non-conformance. Commissioner GrosJacques inquired about the location of the retail business that will be selling the ammo, guns and other supplies- retail sales of ammo, guns and supplies. Community Development Director Allen stated that the location is at 1083 N. Pacific Hwy, which is south of Hardcastle. Q'lairperson Lima asked if the list of applications had been approved, Community Development Director Allen stated that these were received, processed and approved. BUSINESS FROM THE COMMISSION Commissioner Jennings commented that he had attended a meeting at police dept department, which had a site plan displayed for an expansion of the aquatic center and a new cultural center that would be located at Legion Park. CQ-'JJ[T1i~siOr1~H_utchisQQ stated that he also attended this meeting and inquired about the proposed projects for the community. C(Jr;lrDu_nit)lJJ..E:!y~ioPlD~oLOjrE2Gtor ~iler1 stated that City Council has placed a priority on the ,'\quatics' project 3nd the second project 'Nould be the Cultural Center. Planning Commission Meeting May 24, 2007 Page 3 of 4 9 ADJOURNMENT Vice-Chairperson Bandelow moved to adjourn the meeting, Commissioner GrosJacQues seconded the motion, which unanimously carried. Meeting adjourned at 7:32 pm. APPROVED CLAUDIO LIMA, CHAIRPERSON Date ATTEST Jim Allen Community Development Director City of Woodburn I Oregon Date elanning Commission Meeting May 24, 2007 Page 4 of 4 10 l"L;.l'd'~Il~~ PROJECT TRACKING SHEET ". l Revised: \/I.;Jllt:~ddY, June 06. 2GJ7 UC:,':'l'''-::,v'' .... .' :i t.. '. t.. r' 1'.1< L ", ~ I J..uJ:L\ I:, ~I! uP...JflIA :,t, ..\1\ J ~r ut Ctlt..!it:(lrfr:t:~t'r :>~)Jl,t: ~.Jl:W..JI^ 't\IJV1 t:),(,t:ptl,,11 ';i.'1 J ~, \";\.I< 1< i '. j! iV ,,~! .' -.... .""'....-..- -.-......--- .._- - .----- ""'~ ~.....~.... ~ ~ Ia tu~ Dale Deemed 120 Day Planner Relerrals F adlitles Ma~Notice NotICe 10 Kece,v",o Complete Date Meelln;l for PC Paper Rece"ed 04/1912007 0512212001 09/19/2007 Breah Pike- 0412i'12007 OS/25/200 7 Salas '" [, ... r.Uti ~>l,';' en":,, bu'o '9 Appraved-Appedl 0511112005 P..nc,d Breah Pike- 0613012006 0711012006 0412012007 Salas I,. '""' '""' r ~. \ ~ '"- I U ,~,' LJl.P.....J ;...." I I..... ,; 'J ;., vl, ,..,....h ...1..'.JfJ ll' ~:'lJD Ll/.I..' l" L~~ "':\ "f '.1 I :..;., .. \ ).' ~!.! Page 1 of 1 \ .J l! ~'. v ..L..... I \.:" I . I '-- v' J ~ ...' 11 ,', :.LJ j . i r', ~'~r'l" t, ~.'l tiv()J A...e"J~-: d(iJ t--' ~ u~ji t .,~, ',',... , ;\., r ~l~..' Au t::,::, C flU) i1L-'OI PJr", ;""..I'I'd': 1VLJU r.it Il,IL,J Awe hl,o; F'iJI Kh.JI(J'ol b"J'n.II t.I<,,,,du~' L"Cj.,I..lL." An l",ndlll~nl- \'iDu UpoJle Glt, ul V,'UOuLulll L'~I,Ul..", An ."noment P",r,uQ R",',ew RenlclliJ Lit] ut ....'0vJU,.Jf!i R".;;,"td Oti23/2007 OS/2312007 0912012007 Breah Plke- Salas 06/013I200 7 RtM:i,td Jim Allen Rt:eelved 0510412007 Jim Alien RtCt:l~td Jim Allen u. ...........-=-..l....... ...."'->.....,..~..:,da..........o-.. ~ ~ ~'.......... ~ ... Post Property .;. ...6.~ Sit Rpt Due PC Heanng PC Final Admin Dee Order ;..;: ..... "'" ~ 00i0712001 00/14/2001 0511012007 OS/24/2007 0. 00/2ii/2007 OS/2412007 0512412007 00 t=' ~..._,...,; i-'l .:'dHl~G PROJECTS (INCOMPLETE I HOLD) Rev Ihcd: '.'~l;JI\t.:SJ.:lY, June 06, 2007 '"'l.iJ..,!"......,r;! I:"L.!',I E:.n1j:;I[.:t:.nr,] '1 k Frozi"r Grvup l\L..1 l ulllJ',;;.~I.ji 'I Ujj..Jfl.dvS Huloll,;,'), Hie r; . I" b,."r,.., l:ru;,;,lr J. L"C r_jl"-l~ 'lan,,-.., ,1 \ \ J ~ V\..i1.J I-' tv Page 1 uf 1 _,.~_'r""'. - ................... - ..., .... S,It:LoCdUJI, Descnpuon 1Li37 Lincoln St 8 umt Multl-Iamlly Development on Vacant Parcel 905 Lal'oson SI F ayade im"rovemenlS to the existing T aoo Bell structure 395 S,)enandoah Ln SOx125 Steel Buddmg 14211.1enQI"n Dr. Mooification 01 Condition 01 Approval 01 Trod A to establish a pool. Par~"is 1, 2 & 3 01 ParlJuon ModificaUOns to Boones Crossing PUD Plat 2006-55 ........,'*..--....__._........_.--o~'''"....:,._..h......'''':O.............. ~.~ ..-.10. ~ ....... - ............. ........... .......o-...........l,.-.....-"'...'~."""""~ -.- ...:......--.. Status: Date Received Planner Hold by AppliCant 10/1212006 Breah P,,-e-Salas Hold by AppliCant 0212012007 Breah P)~e-Salds Incomplete 031221200 7 Jim Allen Inoomplete 04/0512007 Breah Pike-Salas lnoomplete 1013112006 Jim Allen "- ....._~~......... .......... ---....---.~.._._.... I. li,'il..' J~L'P/)rI - .1pprolt.'c/ Proj('('/!l (Ma)' ]1 - lww 6) .\'ihI,,, ,1///111 DeSL'TJpli011 [)Ll.It' Rec"J: AI'fl ( 'O/IJpl"h" /'/,1//11':1' , >"/lI J/l/ .lIe '0.11/1 /'/" '/'\'/ Ll .. "- .J. I tJ f< ~)l\lIl11l;( P't'J1,er Slet::p PrOft::;;S 1369 N PacifiC Hwy BI Sleep Disorder Testmg Lab OS/22/2007 06/0412007 Don Dolenc , t. ht.:llo;:i(:::'::'dl1,.t T ukw.la IV Tukwila SubdivIsion construct a 6' vmyl fence 0512512007 05/25/2007 Jim Allen Hurllt::~ toN"~ _l. ktndl~SdnL.r..: T ukwll" IV Tukwlla Subdivision construct a 6' vmyl fence 0512512007 OS/25/2007 Jim Allen HOlllt~ Ii", ~~. ,J i d. Rr.:n~I:..~uIlCc T ukwila IV Tukwlla Subdivision construct a 6' vinyl fence 0512512007 OS/2512007 Jim Allen Hon1t:~ II;, . , .' RtlldlS::'iJllCl T ukw,la IV Tukwila Subdivision construct a 6' vmyl fence OS/2512007 OS/2512007 Jim Allen t-llJl1 ~t: ~ t t~l, .!u0/ I .~ kt,:;niJl::':;'~lh...l.-: Tukv.,;", IV Tukwila Subdivision construct a 6' vinyl fence 05/25/2007 0512512007 Jim Allen Hocnl:~ f ~..l, ~I,,- J/'t:.J lJ~P 111(; Evergrt:€:n Acres Evergreen Rd & Boea Along residential lots 1, 29, 35, 23 0512612007 05/2912007 Jim Allen .... adjacent to S. Evergreen Rd. ~ H..C; ..'ujj' ~v LUI~ Contrt::r~s LUIS Contreras 496 Sycamore Ave. 5' chain link fence height. 18" from 0610112007 06/01/2007 Breah Pike-SaJas willow ave & 30' back from Sycamore Ave I~P~:uJ/' 1 ~ S..Inl H",nIY H"nry's Furniture & Mo 2311 Country Club Rd (2) 2x3 signs from May 26-June 1 OS/2412007 OS/2512007 Breah PIlle-Salas T~P ;':"\.-".ii;" /L, Lr"d W~Jlspring Medical Ce 1475 Mt. Hood Ave. 20 sq. ft. (3) 15-day period starting 6-29- 05125/2007 05129/2007 Breah Pike-Salas lurcht::r/Wt::il~prlfl 07 y Medical etr -I Sr-I ... .......) 1- i ,- f:.uo,t: F<ykt::r Woodourn Grocery Ou 1575 Mt. Hood Ave. St (2) A-frame 32 sq. ft. signs for (3) 15- 0610112007 0610412007 Don Dolenc day periods from 6-1-07 thru 7-16-07 ..~.-- .J, d',,',d1iJ. .IUllt'{JI" _"""It;/!:" HI lJLJ'IfI':'., t 1.:..'lh.; Sl\J~,' - \JglI J\'rnlll TMKT - Temporary Markeling Perllllt T~P' IcmporaI) SI[!1l I'ennil 1'..\1'1' . I're-!\ppil.:all\lJl /-I\C Fen.:e I'cmul 8E CITY OF WOODBURN Community Development MEMORANDUM 270 Montgomery Street Noodbum, Oregon 97071 (503) 982-5246 Date: June 1. 2007 To: Jim Allen, Community Development Director From: Building Division Subject: Building Activity for May 2007 2005 2006 2007 No. Dollar No. Dollar No. Dollar Amount Amount Amount New Residence Value 12 $2.689,100 10 $1,647,878 10 $2,094.639 Multi Family 0 $0 0 $0 20 $14,490,950 Assisted living Facilities 0 $0 0 $0 0 $0 Residential Adds & Alts 3 $19,448 7 $46.720 11 $153,310 Industrial 0 $0 0 $0 0 $0 Commercial Value 11 $1,805,142 10 $2,059,177 8 $2,892,384 Signs. Fences. Driveways 5 $12,400 3 $10,501 0 SO Manufactured Homes 1 $4,000 1 $29,720 3 $115,000 TOTALS 32 $4,530,090 31 $3,793,996 52 $19,746,283 \ Fiscal Year (July 1- June $25,950,800 $37,630,773 $38,083,012 30) to Date i 14 /'.:./:"1.....;;;..~tJ!\;'~ ~;~~~~4 WQ.Q.:Q~l.L~N ,I II : .' r ,. .... r .] ( .:./ I,~ Ii .j SF ~,~ . . June 11, 2007 TO: Mayor and City Council through City Administrator FROM: Scott Russell, Chief of Police SUBJECT: Code Enforcement Statistics - May 2007 RECOMMENDATION: Receive the report. BACKGROUND: The attached reports list the year to date Code Enforcement Incidents as well as the Police and Code Enforcement Incidents for the month of May 2007. DISCUSSION: The statistics have been gathered from the Police Departments Records Management System. Code Enforcement Statistics are displayed to show the amount of incidents handled, the length of time cases are open, and the manner in which cases are disposed of. Police and Code Enforcement statistics of Ordinance Enforcement show the total efforts of Patrol and Code Enforcement for the month of May 2007. FINANCIAL IMPACT: None. A.iJicO''lOO Item Review: City Administrato City Attorney ~ Finance 15 WOODBURN CODE ENFORCEMENT INCIDENTS JAN 1,2007 - MAViS, 2007 CITATIONS ISSUED Animal Cites Parking Cites Other Ord TOTAL CITATIONS 9 9 9 27 Percent Cited Percent Cleared W/out Cite 2.85% 97.15% INCIDENT TOTALS ABANDONED VEHICLE ABATE/NUISANCES ANIMAL COMPLAINT AREA CHECK ASSIST OTHER AGENCY ATTEMPT TO LOCATE - NO CR BINC DISTURBANCE DRUG OFFENSE FIELD INVESTIGATION FOOT PATROL FUNERAL ESCORT LAND USE VIOLATIONS LIQUOR MISC CRIME NOISE COMPLAINT NON INJURY MOTOR VEHICLE CRASH OBNOXIOUS VEGETATION/HIGH GRAS ORDINANCE PARKING VIOLATION PROPERTY FOUND/LOST PUBLIC ASSIST / CITIZEN CONTACT SUSPICIOUS ACTIVITY TRAFFIC ASSIST TRAFFIC STOP/INCIDENT TRESPASS USED WHEN CAD CREATED IN ERROR VANDALISM/CRIMINAL MISCHIEF WARRANT WELFARE CHECK TOTAL INCIDENTS 46 158 238 93 3 1 18 1 1 5 1 2 4 11 1 3 2 11 275 4 1 32 5 1 3 11 4 8 5 2 950 16 WOODBURN CODE ENFORCEMENT INCIDENTS JAN 1, 2007 - MAY15, 2007 CASE DURATION (Days a case is open and under investigation or attempting to gain compliance) OPEN 1 DAY OR LESS 618 OPEN 1 0 DAYS OR LESS 887 OPEN 1 0 DAYS OR MORE 68 OPEN MORE THAN 30 DAYS 14 OPEN MORE THAN 60 DAYS 6 OPEN 90 DAYS OR MORE 3 MAXIMUM DAYS ANY CASE WAS OPEN 107 AVERAGE DAYS A CASE WAS OPEN 2.86 TOTAL CONTACTS FOR 950 INCIDENTS (Total times all cases were followed up on) 1740 AVERAGE CONTACTS (Mean amount of contacts per call) 1.83 DUE PROCESS TIMES (Time allowed to correct violation by Ordinance or Procedure) General Ordinance 5-10 days Graffiti Removal 10 days Tall Grass Approx 3 weeks Abandoned/Stored Vehicles 72 hrs WOO/Zoning/Signs 5 days or less 17 t Case Duration Code Enforcemen 500 ~. ------ ~ --~ --- \ -. - --.- .-1 \ \ . . _ ______J .---- \------- \ - L ------ -. -\----.------- -.--- ------~ \ \ \ \ \ \ \--- --\ --; ..------..----y.------- \ \ ~ ._.__._ _.l _ ---- ------------ - -\ - - - - -. - I I I \ \ -t- .--- --.-.- -- - ----. ._-----------1---------- \ ------------~--_._--------\ - ------ -- ---- _._~ _______-J------------ - -------- -, - \ \ \ ._,_._._-~._-_.- .- 900 """ 0) S1 OPEN 1 Of>.. '< OR OPEN '\ 0 Of>.. ,<S OR OPEN 10 Of>.. ,<S OR OPEN MORE LESS LESS MORE lHAN 30 OA ,<S OPEN MORE lr\AN 60 Of>.. ,<S OPEN 90 Of>.. ,<S OR MORE CODE ENFORCEMENT INCIDENTS JAN- MAY 2007 ~ \0 WARRANT USED WHEN CAD CREATED IN ERROR TRAFFIC STOP/INCIDENT SUSPICIOUS ACTIVITY PROPERTY FOUND/LOST ORDINANCE NON INJURY MOTOR VEHICLE CRASH MISC CRIME LAND USE VIOLATIONS FOOT PATROL DRUG OFFENSE BINC ASSIST OTHER AGENCY ANIMAL COMPlAINT ABANDONED VEHICLE .D b b P ~ r o 50 100 150 200 250 300 CODE ENFORCEMENT INCIDENT CLEARANCE 97.15% 1 00.000/0 80.000/0 . 60.000/0 ' 40.00% t,,) 0 20.000/0 , 0.000,lc, I 1 o Percent Cited . Percent Cleared W/out Cite WOODBURN POLICE DEPARTMENT ORDINANCE CALLS FOR SERVICE MAY 2007 INCIDENT DESCRIPTION ORDINANCE ABANDONED VEHICLE ABATE ANIMAL COMPLAINT BUSINESS L1C CHECK BURGLARY NOISE PARKING VIOLATION ASSIST OTHER POLICE AGENCY A TTEMPT TO LOCA TE FIELD INTERVIEW REPORT LIQUOR VIOLA nON ORDINANCE ABANDONED VEHICLE ABA TE ANIMAL COMPLAINT AREA CHECK BUSINESS LlC CHECK DRUGS TALL GPASS MISC PARKING VIOLA nON PUBLIC ASSIST TRESPASS VANDALISM CODE ORD ABAN ABAT ANIM Bus Lie BURG NOIS PRKV AOA ATL NO CR FIR LlQ ORD ABAN ABAT ANIM AREA Bus Lic DRUG GRAS MISC PRKV PUBL TRES VA NO 21 DISCIPLINE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE Code Enforcement Code Enforcement Code Enforcement Code Enforcement Code Enforcement Code Enforcement Code Enforcement Code Enforcement Code Enforcement Code Enforcement Code Enforcement Code Enforcement Code Enforcement Code Enforcement Code Enforcement Code Enforcement Code Enforcement TOTAL 43 2 7 42 5 7 60 21 1 1 1 4 33 6 5 28 19 18 1 21 1 1 4 3 1 (j .. ~;Z:~~~ .JII_ ~.. WOODBURN f" ( a r (,,, r .1 t t d '!J ~ <I 8G ~~ . . June 11, 2007 FROM: Honorable Mayor and City Council through City Administrator Frank Tiwari, Public Works Director ~ /~ ~' ~:/;; /L--- Randy Rohman, Public Works Program Manager/' ~~/ TO: VIA: SUBJECT: Demolition of 60,000 Gallon Reservoir INFORMATION: The contractor awarded the contract for demolition of the existing 60,000 gallon reservoir has indicated that he will begin the demolition work on June 18, 2007. The contractor estimated that the work would take approximately one week. There will be a construction fence put around the tank prior to commencement of the demolition work and it may remain in place for a time after the tank has been removed to complete site cleanup. There are no planned closures of Cleveland Street for the demolition. Agenda Item Review: City Administrato _~ 22 City Attorney Finance ~~':'l'-'::"'hrt. . r;; . , WQ.Q.DBQ..~N lllc"rp_'fr1ltti 1~~!J9 lOA ~,~ . . June 11, 2007 FROM: Mayor and City Council through City Administrator Ben Gillespie. Finance Director}j;ri Public Hearing to Consider a Supplemental Budget for the 2006-07 fiscal Year TO: SUBJECT: RECOMMENDATION: Conduct a public hearing and direct staff to return an ordinance reflecting the Council's decision following the hearing. BACKGROUND: Each year at year-end several budget items need to be addressed to insure the City complies with Oregon budget law. A public hearing has been noticed to consider a supplemental budget for the 2006-07 fiscal year. DISCUSSION: When Police and Norcom moved into the new facility, the existing Norcom base radio was discovered to be incompatible with the new communications equipment. A replacement radio costs $4,000. For several years Norcom and Woodburn Police have shared a server that was owned by Norcom. Increasingly more of the server's capacity has been dedicated to the Police Records Management System. When that machine was replaced earlier this year, Police bought the new machine. The purchase was budgeted in the Police Construction Fund, but that fund cannot pay for the ongoing maintenance. That has been approved by the Budget Committee as an additional funds request in the 2007-08 budget, but it is not budgeted this year. The total cost of maintenance is $8,500. Norcom will absorb $4,000 of the leaving $4,500 for the City. Agenda Item Review: City Administrator City Attorney _ Finance' 23 Mayor and City Council June 11, 2007 Page 2 . . When the Community Services Department was formed earlier this year by combining the Parks Department and the Library, all of the Library Administration labor budget was transferred to the new department. To get good program budgeting and accounting, budget for the Library Manager should be left in the Library budget. $53,721 of labor is transferred from Community Services Administration to Library Administration. When the Council adopted the 2006-07 budget, they recognized that the merger of the Parks and Library departments would result in some costs savings and agreed to dedicate a portion of the savings to unmet capital needs in the new department. Three items are funded in this way. Security cameras and security gates in the Library were additional funds requests in the 2006-07 budget that were postponed pending completion of the merger. Rebuilding the front counter at Community Services was necessary to convert the old Police space into an area suitable for public contact. When the Chamber of Commerce was confronted with cash-flow difficulties, they requested help from the City. Over the last several years the Chamber has been awarded grants of that portion of the Transient Occupancy Tax money that was dedicated to promoting tourism. The Chamber had not expended the total amount of the annual grants awarded them, and had not claimed reimbursement for the total amount available under the grants. The City agreed to pay the unclaimed grant funds ($12,946) to the Chamber. Unused TOT Funds dedicated to non-City tourism through the grant program are carried forward to future years. This payment reduces that balance to $9,312. The extensive recruitment for the Public Works Director has cost $1,000 more than was available to fund advertising commensurate with the importance of the position. Last year the City did not hold an employee awards lunch, and the event was not budgeted in this year. The cost of the lunch was $700 and awards cost $1,800. This amount can be funded from Contingencies. The Building Division is taking advantage of the State's e-permitting system to issue Marion County electrical, plumbing, and mechanical permits at the City's Building Permit counter. This will save contractors a trip to Salem for permits on projects within the City of Woodburn. The cost of the computer and printer necessary to make this system available to the public will be partially offset by time savings of City staff. The $2,000 cost will be funded from Building Fund Contingencies. 24 Mayor and City Council June 11, 2007 Page 3 . . In the 2006-07 preliminary budget, the debt service expense reflected the 2005- 06 payments. This number is $18,000 less than the 2006-07 debt service. This can be funded by reducing Contingencies. After this change, Contingencies in the Bonded Debt Fund will be $83,077, which is adequate. The sewer plant uses large volumes of natural gas for its operation. Gas prices rose 17% last fall, leaving the budget for that item deficient by $10,000. Sewer Fund Contingencies can be reduced to fund the increase. FINANCIAL IMPACT: The following table is a tabulation of the proposed budget changes by fund: BEGINNING FUND CONTIN- FUND No. BALANCE REVENUE EXPENSES GENCIES General 001 24,946 -24,946 Building 123 2,000 -2,000 Bonded Debt 250 18,000 -18,000 Sewer 472 10,000 -10,000 Total 0 0 54,946 -54,946 In the General Fund Contingencies will be 10.5% of expenditures after these changes. 25 CITY of WOODBURN JUNE BUDGET REVISION 2006-07 Description Account Expenditures Revenue GENERAL FUND Police-Capital-Communications 001 211 2199 5644 4,000 Contingencies 001 901 9971 5921 -4,000 Replace Norcom Base Radio Police-Capital-Computer 001 211 2199 5645 4,500 Contingencies 001 901 9971 5921 -4,500 AS400 Maintenance CS Admin-Labor and Benefits 001 499 7991 5111 -36,344 CS Admin-Labor and Benefits 001 499 7991 5199 -129 CS Admin-Labor and Benefits 001 499 7991 5212 -2,968 CS Admin-Labor and Benefits 001 499 7991 5213 -6,944 CS Admin-Labor and Benefits 001 499 7991 5214 -7,336 Libray Admin-Labor and Benefits 001 311 31995111 34,396 Libray Admin-Labor and Benefits 001 311 31995212 2,809 Libray Admin-Labor and Benefits 001 311 31995213 6,572 Libray Admin-Labor and Benefits 001 311 3199 5214 6,943 Parks Admin-Labor and Benefits 001 491 7429 5111 1,948 Parks Admin-Labor and Benefits 001 491 7429 5199 129 Parks Admin-Labor and Benefits 001 491 7429 5212 159 Parks Admin-Labor and Benefits 001 491 7429 5213 372 Parks Admin-Labor and Benefits 001 491 7429 5214 393 Realign CS Labor and Benefits Library Capital-Other Equip 001 311 3199 5649.027 8,000 CS Admin-Labor/Benefits 001 499 7991 5111 -5,475 CS Admin-Labor/Benefits 001 499 7991 5212 -384 CS Admin-Labor/Benefits 001 499 7991 5213 -1,035 CS Admin-Labor/Benefits 001 499 7991 5214 -1,106 Security Cameras in Library Library Capital-Other Equip 001 311 3199 5622.016 6,000 CS Admin-Labor/Benefits 001 499 7991 5111 -3,995 CS Admin-Labor/Benefits 001 499 7991 5212 -275 CS Admin-Labor/Benefits 001 499 7991 5213 -845 CS Admin-Labor/Benefits 001 499 7991 5214 -885 Security Gates for Library 26 CS Admin-Capital, Office Furniture 001 499 7991 5641 5,700 CS Admin-Labor/Benefits 001 499 7991 5111 -3,895 CS Admin-Labor/Benefits 001 499 7991 5212 -275 CS Admin-Labor/Benefits 001 499 7991 5213 -745 CS Admin-Labor/Benefits 001 499 7991 5214 -785 Rebuild Front Counter Non-departmental-Other Service 001 199 1219 5419 12,946 Contingencies 001 901 9971 5921 -12,946 Chamber of Commerce Non-departmenta-Advertising 001 199 1219 5424 1,000 Contingencies 001 901 9971 5921 -1,000 PW Director Recruitment Ree-Other Supplies 001 421 7311 5319 1,800 Ree-Other Services 001 421 7311 5419 700 Contingencies 001 901 9971 5921 -2,500 Awards Lunch BUILDING FUND Building-Other Operating Supplies 123 521 2241 5329 2,000 Contingencies 123 901 9971 5921 -2,000 PC and Printer for e-permitting BONDED DEBT FUND Finance-Debt Service-Principle 250 151 9111 5711 84,000 Finance-Debt Service-Interest 250 151 9111 5721 -66,000 Contingencies 250 901 9971 5921 -18,000 Bond Payments SEWER FUND Sewer-Natural Gas 472 621 6511 5451 10,000 Contingencies 472 901 9971 5921 -10,000 Increased Natural Gas Costs Grand Total 0 0 27 .A';::;;:~~:~ ~~ WQ.Q:Q!~.JL~N , II .: (I r f'.) , .1 t c' J f 8 [>. ~ lOB ~,~ . . June 11, 2007 TO: Mayor and City Council through City Administrator FROM: Ben Gillespie, Finance Director &m SUBJECT: Public Hearing to Consider the City of Woodburn's 2007-08 Budget RECOMMENDATION: Upon completion of the hearing before the Council, staff recommends that the Council authorize staff to draft a budget ordinance based on the Budget Com- mittee's recommendation, including allowable budget adjustments that do not change the tax levy requirement. BACKGROUND: On May 19, 2007, the Budget Committee concluded its hearing on the City's 2007-08 budget and recommended by a six to one vote that the budget document be forwarded to the City Council for the next phase of the budget process. As required by Oregon Budget Law, the notice of this hearing date, along with the financial summary, was published in The Woodburn Jndependent on June 6, 2007. The financial summary documents a City budget totaling $50,558,720. It includes the Committee's recommendation to impose the property tax limit of $6.0534, and to impose a levy of $698,250 for bonded debt, which is excluded from the statutory limitation. DISCUSSION: No changes to the Budget Committee's Recommended Budget are proposed. FINANCIAL IMPACT: The proposed budget is consistent with the budget policies adopted by the budget Committee in January 2007. ~/ / Agenda Item Review: City Administratpfc City Attorney _ Finance 28 May 19, 2007 City of Woodburn Budget Committee 270 Montgomery Street Woodburn, OR 97071 RE: 2007-08 Proposed Budget The budget message was presented to the Budget Committee at the hearing on May 19, 2007, and is reprinted here as it was presented at that time. The Budget Committee amended the budget to include three projects $3,000 for Professional Services related to the Periodic Review of the City's land use plan, $150,000 for the purchase of land in the Housing Rehab Fund, and $6, 000 for the purchase of telephone call accounting software. These changes were funded by reducing Contingencies and, did not change the total budget, $50,558,720. Ladies and Gentlemen: Presented for your approval is the recommended budget for fiscal year 2007-08. It is a balanced budget, and addresses many of the City Council's goals for the coming two-year period. At the same time, it provides a high level of service given available resources, maintains or enhances the City's investment in technology, facilities, and infrastructure, and is consistent with your adopted budget policies. You developed this budget incrementally in three workshops. They focused on policies, goals and objectives, baseline budgets, service level options, and capital projects. Consensus regarding recommendations was reached at each step. The recommended budget represents the sum of consensus reached in the workshops. Total Budget A total budget, all funds, of $50,558,720 is recommended for 2007-08. This is $3,390,243 (6.3%) less than for 2006-07 and reflects substantial completion of the Police Facility (-$2,681,039), and the elimination of a one-time transfer in 2006-07 to the General Fund CIP fund (-$200,000) to construct a secondaty access from Park Avenue to the Police Facility property. The decrease also reflects the net effect of adjustments to funds where capital projects are programmed, and uncertainties related to the work necessaty to address temperature reduction and total maximum daily load (TMDL) requirements placed by the Department of Environmental Quality on the City's wastewater treatment operations. 29 Budget Committee May 19,2007 Page 2 One million dollars was budgeted in the Sewer Construction Fund in 2006-07 for temperature reduction and TMDL-related work, which was to be supported by a DEQ loan. The City has not fmished negotiations with DEQ regarding work scope, and the loan was not secured. A scope of work will be agreed upon in 2007-08, and work in that year is expected to be about half (-$550,000) of what was budgeted for 2006-07. Additional work will be conducted in the future, and will be fmanced with DEQ loan funds. Loans will be repaid through wastewater rates. A small amount ($310,000), relative to the total $7 million Police Facility project cos~ is budgeted in 2007-08 to resolve outstanding landscape and glazing issues and complete the project. The $200,000 related to Police Facility access is re-budgeted and the road will be constructed in 2007-08. Most City operations are budgeted in the General fund, which, like the Street fund, is largely supported by proceeds of State and local taxes. Changes in the General Fund ($241,673) and the Street Fund (-$91,225) are discussed below. Information regarding other funds, and the capital improvement program, is contained in summary schedules, in program descriptions, in recommended budget narratives for each department, and in the capital plan. Like the General and Street funds, each enterprise and special purpose fund is balanced for 2007-08. General Fund A General fund budget of $11,471,732 is recommended for 2007-08. This is a $241,673 (2.2%) increase over 2006-07, and includes a $501,000 reserve for PERS, a $187,000 reserve for buildings, and a $948,303 Contingency. The PERS reserve was established to prepare for anticipated rate adjustments. Program restructuring and improved investment performance reduced PERS' s need to increase rates, so the City has not had to access these reserves. PERS reserves in each operating fund are maintained for eventualities, including PERS rate increases or significant changes in insurances or employee benefit costs. The reserve for buildings was established with proceeds from the sale of city property, and will help fmance construction of a new community facility. Consistent with budget policy, Contingency is ten percent of the operating budget established when the 2007-08 baseline was set in April 2007. The General Fund is supported by $9,591,655 in estimated revenues, and $1,880,077 in Working Capital Canyover. Total revenues are 2.2 higher than in 2006-07, Property tax, Franchise Fees, State-shared Liquor Pro-ration and Planning fees show the strongest growth of the fund's revenue sources. Together they have grown by $535,000 from last year. That growth, however, is offset more than half 30 Budget Committee May 19,2007 Page 3 by decreases in other revenues, and a $54,630 reduction (-2.8%) in working capital canyover. Revenues Property tax estimates for 2007-08 are increased $438,500 (6.90/0) over 2006-07. Property tax growth reflects an annual three (30/0) percent increase on base valuation, allowed by statute; and the addition of new construction, at full value, to the tax roll. A lag exists between the time construction is completed, and when taxes frrst collected on that property are distributed to taxing entities. The new construction component of 2007-08 property tax estimates reflects building activity completed in 2005-06. Current building activity is behind 2005-06 levels, and will result in a slightly reduced estimate of property tax growth for 2008-09. Franchise fees for 2007-08 are increased by $31,000, and include payments from Portland General Electric, Northwest Natural Gas, Qwest, Datavision, Willamette Broadband, United Disposal, and Woodburn Ambulance for use of the City's rights-of-way. Increases reflect both growth in the number of customers served and the effect of franchisee rate increases. This category also includes business registration fees. Business registration fees were estimated at $60,000 for 2006-07, but based on a second year of experience since fees were increased, will not reach estimates. Registration fees for 2007-08 are reduced to $40,000. State-shared liquor proration is increased $46,000 (21.1%), and allocates on a per-capita basis Woodburn's share of taxes collected on statewide alcohol sales. Increases reflect the City's population growth, current taxes on alcoholic beverages, and statewide sales activity. Planning fees are increased $20,000 (18.20/0) in 2007-08. As indicated last year, planning activity is difficult to predict and can change rapidly based on land availability and economic conditions. These fees were reduced in 2006-07, based on the previous year's collections. Current collections suggest that Planning activity is on the increase, and fee estimates are adjusted accordingly. Planning activity is expected to increase dramatically in approximately one year, pending resolution of an appeal of the City's periodic review and urban growth boundary expansion, and subsequent annexation and development of properties currently outside the City's UGB. These increases are partially offset by reductions in Law Enforcement Grants, "Other Revenue," Recreation Fees, and Recreational Grants. Law Enforcement grants (-100%) follow the federal fiscal year and are budgeted at mid-year. This reduction reflects the elimination of a $60,000 LEDs grant, and $75,300 representing a host of smaller grants. Recreation Grants (-100%) reflects a similar pattern, and will be augmented at mid-year as new grant sources are secured. Recreation Fee estimates were overstated in the past three years. Estimates for 31 Budget Committee May 19,2007 Page 4 2007-08 are in line with collection trends. "Other Revenue" is a "catch all" account, where miscellaneous revenues, those too small or that need not be accounted for separately, are booked. Estimates are 29 percent lower than last year, but will in most likelihood be augmented during the year as revenues are obtained from a variety of sources. The Working Capital Carryover reduction reflects the effect of tightening budgets. As departments are repeatedly asked to make due with no more than previous years' appropriations, end-of-the-year savings diminish. Expenses As I consistently underscore, Personnel represents the lion's share of General Fund costs. Of the recommended General fund operating budgets for 2007-08, Personnel accounts for 70.4 percent of total appropriations. General fund Personnel costs for 2007-08 total $6,921.779, and include costs associated with recommended new positions, position upgrades, and bargained wage adjustments for AFSCME and WP A-represented personnel for 2007-08. Services and Supplies budgets reflect little change from 2006-07. Consistent with budget policy, departments could not increase bottom line appropriations in these areas of their budgets; monies could be moved between accounts to address anticipated costs, but could not exceed the prior year's total appropriations. Exceptions were for internal service fund charges: building maintenance, information services and insurances; and for utilities. Increases in these charges are outside the conswner departments' control, but were kept to a minimwn where charges are within a providing department's control. Other budgeting in the General fund supports capital purchases and projects, maintains Contingency and reserves, and supports transfers to other funds such as a $280,000 contribution to the Street Fund for street maintenance and lighting costs, and $129,802 for capital projects. Two new positions are recommended in the General fund for 2007-08, an Assistant City Administrator and a Police Officer. The ACA will provide high level staff support to the City Administrator and City departments. The Police Officer position provides two months of City support related to backfilling a Meth Strike Force Investigator position funded by the State of Oregon for ten months. The estimated 2007-08 General fund cost of these positions, including associated supplies, services, and equipment is $110,123 and $19,882, respectively. Two position upgrades are also recommended. One reclassifies a part-time Clerk II in Community Services to full time, at a cost of $2, 164. This upgrade reflects the consolidation of parks and library administrative support positions. Costs are partially offset by eliminating a second part-time administrative support position in 32 Budget Committee May 19, 2007 Page 5 the department. The other upgrade creates a Lead Code Enforcement Officer, at a cost of $2,735. The position will train and coordinate the work of other Code Enforcement staff. Two new positions are added outside the General fund, a part-time Safety/ Emergency Coordinator in the Public Works Department and a part-time Treatment Plant Operator in the Wastewater fund. A position upgrade is also recommended in the Technical and Engineering fund, to create a Supervising Engineering Technician. The positions are funded through charges to Public Works Department divisions and through utility rates, respectively. The upgrade is funded through development charges. The estimated cost of these positions for 2007-08, including salaries, benefits, supplies, and equipment is $74,518. After balancing baseline budgets and satisfying other policy requirements, $326, 862 was available to fund department requests totaling $558,491. $134,909 was dedicated to new positions and position upgrades, leaving $191,953 to address requests for increased services, equipment, and capital needs. Selection criteria contained in the budget policies were applied to these requests. Requests that serve City Council goals, have independent funding sources, reduce operating costs through efficiencies, or are needed to maintain the City's investment in facilities and equipment were given higher priority than others. Included in the list for which funding is recommended are computer and communication software and equipment ($54,702), equipment replacement ($33,653), a new leased Police vehicle ($11,700), support for utility increases ($8,461), and physical improvements to City facilities. Of the total dedicated to additional funds requests, 43 percent ($81,595) maintains the City's investment it its facilities and infrastructure. Of that, two thirds ($53,700) will be spent on the Aquatic Center. This is in addition to $110,000 dedicated to the pool in the 2006-07 budget. As was discussed at length during budget workshops, HV AC, electrical, and pool surface, will continue to demand funding attention as these components are reaching the end of their useful lives. A summary of recommended additional funds requests, for all funds, is available in the budget document. Street Fund The recommended Street Fund budget of $1,850,576 represents a $91,225 decrease ( -4.7 %) from 2006-07. This supports increased personnel costs and capital outlay for equipment, but reflects a reduction in working capital canyover. Programs in this fund include Administration, Maintenance, and Street Cleaning. These are recommended at $505,679 (6.2%), $1,099,052(4.3%), and $104,555 (2.2%) respectively. The largest increase is $45,228 in Maintenance. This reflects 33 Budget Committee May 19, 2007 Page 6 increased personnel costs including routine increases, the program's share of the recommended Safety/Emergency Coordinator position, and one-time expenses associated with the program's share of the Director's retirement pay-outs; and investment in new equipment. These increases are partially offset by decreases in the repair account, to reflect anticipated levels of maintenance activity in 2007-08. The most prominent equipment cost in this budget is $60,000 for the fund's share of a street sweeper, An additional $100,000 is budgeted in the Equipment Replacement funds to cover the full cost of this piece of equipment. The Administration budget increases by $29,669 and reflects routine personnel increases and distribution of staff costs to this budget from others based on current allocation of departmental staffmg resources Increases also reflect the cost of internal services provided to the program including utilities, insurance, and information services support. The Street Cleaning increase of $2,272 reflects the effect of routine personnel increases on the distribution of staff costs to this budget from others based on current allocation of departmental staffmg resources. 56.1 percent of Street fund revenue ($1,038,000) is from State shared gasoline tax. This estimate is 3.8 percent higher than 2006-07, based on State estimates. General fund subsidies provide 15.1 percent of Street funding. In 2007-08, the Street fund will receive subsidies from the General fund totaling $280,000. This provides support for street maintenance and street lighting. The street maintenance subsidy is again budgeted at $200,000, pursuant to City Council and budget policy. 2.8 percent of the budget derives from licenses and permits, miscellaneous charges, and interest earnings. Remaining costs are supported by fund balance, which is estimated at $480,576. This is a 21.8 percent decrease from 2006-07 and continues a downward trend in this funding source. Salaries and Benefits in this fund total $558,248, and are 32.7 percent of the operating budget. Increases in this object reflect the factors that drive increases in employee costs in other funds. Personnel costs also reflect charges for engineering support, and as previously indicated, the fund's share of the recommended SafetylEmergency Coordinator position, and the fund's share of the Director's retirement pay-outs. Over 41 percent of this fund is expended in Services and Supplies objects. Across the fund, Services and Supplies decreased by $22,161(2.8%) from 2006-07. This reduction reflects an emphasis in 2007-08 on equipment replacement, and the constraints that limited resources place on operations. As discussed previously, the Street fund has received a $200,000 General Fund subsidy for road maintenance for each of the past eight years. Since the inception 34 Budget Committee May 19, 2007 Page 7 of the subsidy, the program has received nearly two million dollars from the General fund to maintain, preserve, and improve the City street system. This subsidy, in addition to gas tax revenues, allows the City to maintain and resurface approximately 1,5 miles of the City street system each year. Conclusion The recommended budget for 2007-08 continues to allocate limited resources in a manner that satisfies Budget Committee policy and supports the strategic direction of the Mayor and City Council. It determines the level of City services provided to residents and supports programs to meet the needs of the community. This budget also contains the eighth in a series of six-year Capital Improvement Plans that direct the delivery of construction projects in each area of the City's capital needs. The programs recommended in this budget support a coordinated effort to improve the safety, appearance, economic well-being, and livability of the community; new funds are dedicated to protecting the City's investment in facilities and equipment. F or those reasons, as always, your approval of this budget is recommended. While budgets are not something over which everyone can generate enthusiasm, they are a fundamental part of our business and provide a concise summary of how, where, and why we spend the Public's money. I believe that Woodburn.' s budget document has continued to improve over the years in its ability to describe these things to the Public in a user-friendly format. I further believe the budget we develop each year is something of which we should all be proud. As always, I look forward to discussing it with you at the hearing, and answering any questions you may have. I appreciate the time each of you has contributed to the budget process, in studying the volumes of material you are provided and in donating time on weekends and evenings to attend workshop sessions. City staff values your input at these sessions, and your help in guiding the City in a positive direction. Thank you. I would also like to thank the department heads and City staff, again, for adhering to the budget guidance, for working together for the good of the organization, and for able management of their budgets during the fiscal year. And, lastly, thanks to my staff, the Finance Director and his staff, and to budget intern Matt Harris for all their assistance in producing and compiling the budget. Sincerely John C. BroM! City Administrator 35 REVENUES I Fund TJu. 2004-06 2OO5-4e 2OQ8.47 2QO$.07 2007-08 2007-08 Change Change Received Received Amended Yr End Est. BasellJie AdOpted . m l%} 001 General Fund 8,135,226 8,996,297 11,230,059 11 ,051 ,098 11,430,862 11,471,732 241,673 2.2% 092 General Op. Reserve 4,761 9,270 226,000 223,819 28,819 28,819 -197,181 -87.2~ 110 Transit 255,250 275,471 383,115 387,141 408,204 411,204 28,089 7.3% 123 Building Inspection 249,025 329,962 534,729 649,234 637,100 637,100 102,371 19.1% 132 Search & Seizure 280 1,630 3,600 8,500 5,000 5,000 1,400 38,9% 135 State Revenue Sharing 173,001 204,068 317,854 355,648 381,605 381,605 63,751 20,1% 137 Housing Rehabilitation 106,014 219,026 m,440 745,540 810,389 833,931 56,491 7,3% 138 RSVP 74,n4 84,722 97,926 91 ,309 97,511 99,378 1,452 1.5% 139 Cable Franchise 19,526 20,167 25,985 25,613 24,983 24,983 -1,002 -3,9% 140 Street 1 ,371 ,467 1,395,386 1,941,801 2,006,301 1,850,576 1,850,576 -91,225 -4.7% 169 City Gas Tax 121,974 124,544 298,561 311,856 199,676 199,676 -98,885 -33.1% 250 Bonded Debt 156,n4 660,047 754,792 753,792 748,On 748,On -6,715 -0.9% 252 Bancroft Bond 134 260 6,000 6,000 6,300 6,300 300 5.0% 336 Economic Development 6,133 9,369 237,115 241 ,484 213,033 214,402 -22,113 -9.6~ 351 CDBG Fund 152 195,007 11,351 4,781 0 0 -11,351 -100.0% 357 Police Facility Const. 7,044,470 206,670 2,991,573 3,016,573 105,641 310,534 -2,681,039 -$.6% 358 General Fund CIP 818,653 238,980 587,674 584,706 2n,384 410,186 -111,488 -30.2% 360 Special Assessment 120,987 252,340 699,553 533,553 491,053 491,053 -208.~ '29.8~ 363 Street/Storm Cap. Improv 284,967 896,147 3,029,442 1 ,384,958 3,591,758 3,591,758 562,316 18.6% 364 Parka Cap. Improvement 307,417 112,176 911,690 819,690 874,690 874,690 -37,000 -4j%. 376 Transp. Impact Fee 995,617 721 ,689 6,871 ,718 6,476,718 7,506,718 7,506,718 635,000 9,2% 3n Storm Water SDC 70,959 87,038 1,040,654 1,040,449 734,449 734,449 -306,205. -29.4% 378 PW Facility Expansion 726 1,135 28,389 29,738 26,956 26,956 -1,433 -5,0% 461 Sewer Cap, Development 17,504 33,083 115,753 102,499 91,151 91,151 -24,602 -21.3% 465 Sewer Construction 1 ,692,608 1,661,749 4,096,155 3,027,676 3,590,782 3,590,782 -5OM73 .12.3% 466 Water System Const. 6,728,898 1,730,184 4,634,147 4,780,949 4,970,505 4,970,505 336.358 1.3'll> 470 Water 1,424,080 1,634,154 2,420,624 2,418,005 2,363,431 2,363,431 -57,193 -2.4% 472 Sewer 1 ,904,873 2,043,387 2,556,170 2,605,719 2,605,458 2,605,458 49,288 1.9% 474 Water System Develop. 226,480 360,098 1,599,686 1,484,686 1 ,232,184 1 ,232,184 -367,502 ~23,O% 475 Sewer System Develop. 316,728 521,684 1,495,511 1,345,511 1,078,971 1,078,971 -416,540 -27,9% 568 Information Services 189,313 3n,675 467,n2 493,422 479,192 489,192 21,420 4.6% 580 Central Stores 6,310 7,502 24,195 20,460 21,360 21,360 -2,835 -11.7% 581 Self Insurance 325,813 406,151 675,234 594,753 670,112 670,112 -5,122 -0.8% 582 Tech. & Environmental 934,431 1 ,070,831 1,481,865 1,431,373 1,409,6n 1,409,6n -72,188 -4.9% 583 Building Maintenance 466.243 507,908 693,531 696,531 687,169 698,810 5,279 O~8% 591 Equipment Replacement 206,526 181,096 646,799 636,n8 443,060 443,060 -203,.739 -31 .5% 690 Library Endowment 457 1,030 24,000 23,029 24,000 24,000 0 0,0% 691 Museum Endowment 198 386 10,500 10,400 10,900 10,900 400 3.8% TOTAL 34,758,749 25,578,319 53,948,963 50,420,292 50,123,736 50,558,720 -3,390,243 -6,3% 36 EXPENDITURES . Fund TItle 001 General Fund 092 General Op. Reserve 110 Transit 123 Building Inspection 1 32 Search & Seizure 135 State Revenue Sharing 137 Housing Rehabilitation 138 RSVP 139 Cable Franchise 1 40 Street 169 City Gas Tax 250 Bonded Debt 252 Bancroft Bond 336 Economic Development 351 CDBG 357 Police Facility Consl. 358 General Fund CIP 360 Special Assessment 383 StreeUStorm Cap. Improv 364 Parks Cap. Improvement 376 Transp. Impact Fee 3n Storm Water SDC 378 PW Facility Expansion 461 Sewer Cap. Development 465 Sewer Construction 466 Water System Const. 470 Water 472 Sewer 474 Water System Develop. 475 Sewer System Develop. 568 Information Services 580 Central Stores 581 Self Insurance 582 Tech. & Environmental 583 Building Maintenance 591 Equipment Replacement 690 library Endowment 691 Museum Endowment TOTAL 2004-05 2005-48 2Q08.47 200$.07 2001.- 2001.- Change: Chang. Expended Expended AIllInded Yr End Est S.....ne Adopted IS) N 7,747,570 8,791,865 11,230,059 9,171,021 11,430,862 11,471,732 241,673 2,2CJl. 0 0 226,000 200,000 28,819 28,819 -197,181 -87.2% 227,613 280,180 383,115 323,944 408,204 411,204 28,089 7.3% 299,727 286,504 534,729 330,854 637,100 637,100 102,371 19.1% -5,188 8,400 3,600 3,600 5,000 5,000 1,400 38,9% 161,004 205,318 317,854 169,043 381,605 381,605 63,151 2O.1CJl. 168,857 24,278 m,440 9,409 810,389 833,931 58.491 7.3% 93,030 86,715 97,928 84,441 97,511 99,378 1,452 1,5CJl. 21,119 19,346 25,985 23,830 24,983 24,983 .1.002 -3,9% 1 ,218,912 1,507,737 1,941,801 1 ,525,725 1 ,850,576 1,850,578 -91,225 -4.7% 15,650 362,749 298,561 239,180 199,676 199,676 -98,885 -33.1 % 169,598 649,000 754,792 671,715 748,On 748 ,on -6,715 -O,9CJl. 0 0 6,000 0 8,300 6,300 300 5,0% 75,424 34,757 237,115 34,082 213,033 214,402 "22,713 -9.6CJl. 0 190,226 11 ,351 4,781 0 0 .11,351 0.0% 702,252 3,860,n9 2,991 ,573 2,708,039 105,641 310,534 -2.681,039 -89.6% 831,787 3n,948 587,674 312,322 272,384 410,186 -1n,488 .30,2% 365,751 17,012 699,553 297,500 491 ,053 491,053 -208.500 -29.8CJl. 809,692 1,058,128 3,029,442 786,200 3,591,758 3,591,758 562.316 18.6% 36,900 119,985 911,690 60,000 874,690 874,690 .37,000 -4,1% 96,500 55,000 6,871,718 325,000 7,506,718 7,506,718 635,000 9.2% 167,145 36,243 1,040,654 391,000 734,449 734,449 -306,205 -29.4% 12,080 3,478 28,369 3,582 28,956 26,956 .1,433 -5.0% 48,715 55,102 115,753 29,102 91,151 91,151 -24,602 .21.3% 2,701,760 2,119,911 4,096,155 2,121,433 3,590,782 3,590,782 -505,373 -12,3CJl. 5,042,090 1 ,596,606 4,634,147 1,602,245 4,970,505 4,970,505 336,358 7,3% 1,441,647 1,705,316 2,420,624 1,913,625 2,363,431 2,363,431 -57,193 -2.4% 2,022,780 2,072,275 2,556,170 2,289,712 2,605,458 2,605,458 49,288 t.9'll. 168,497 421 ,279 1,599,686 552,502 1 ,232,184 1,232,184 -367;502 -23,OCJl. 853,919 593,518 1,495,511 591 ,540 1 ,078,971 1,078,971 -416;540 .27.9% 190,470 372,609 467,n2 436,032 479,192 489,192 21.420 4.6% 14,942 15,607 24,195 16,000 21,360 21 ,360 -2.835 -11.7% 360,240 404,752 675,234 425,141 670,112 670,112 -5,122 -O.8CJl. 864,729 960,298 1,481,865 1,113,196 1 ,409,6n l,409,6n -72,188 -4.9% 427,928 524,462 693,531 643,463 687,169 698,810 5,279 0.8% 386,341 246,453 646,799 397,718 443,060 443,060 -203,739 -31,5% 0 0 24,000 0 24,000 24,000 0 O,OCJl. 0 0 10,500 0 10,900 10,900 400 3.8% 27,739,481 29 ,063,834 53,948,963 29,806,m 50,123.736 50,558;720 -3,390,243 -6.3% 37 REVENUE Account '04-'05 '05_'06 '08-'07 '06-'07 07-'08 07-.08 Change Charige Rec:elved Recetved Amended Yr End Est Baseline Adopted ($) (OJo) General Fund Revenue (001) Working Capital Carryover 0 0 1,934,707 1,934,707 1,880,077 1,880,077 -54,630 -2.8% Property Taxes 5,669,830 5,964,708 6,360,500 6,409,000 6,758,130 6,799,000 438,500 6.9% Franchise Fees 769,435 940,361 924,000 937,391 955,155 955,155 31,155 3.4% Planning Fees 180,241 111,914 110,000 120,000 130,000 130,000 20,000 18.2% Recreation Fees 86,527 84,000 125,360 94,000 94,000 94,000 -31,360 -25,0% Pool Fees 205,364 192,160 186,000 184,000 190,000 190,000 4,000 2.20.4 HoteVMotel Tax 210,492 217,962 218,000 218,000 215,000 215,000 -3,000 -1.4% Fines 368,201 615,137 600,000 580,000 603,000 603,000 3,000 0.5% Interest Earned 46,496 93,567 125,000 129,000 120,000 120,000 -5,000 -4,0% Law Enforcement Grants 45,330 39,103 142,773 0 0 0 -142,773 -100.0% Recreation Grants 112,609 38,326 16,650 0 0 0 -16,650 0.0% Library Grants 61,137 41,320 54,000 54,000 55,000 55,000 1,000 1.9% State Liquor Proration 208,209 253,056 218,000 236,000 264,000 264,000 46,000 21.1% State Cigarette Tax 37,328 40,805 35,000 39,000 39,000 39,000 4,000 11.4% Sale of Surplus Property 7,261 201,914 0 4,000 0 0 0 Other Revenue 126,766 161,964 180,069 112,000 127,500 127,500 -52,569 -29.2% Total Revenue 8,135,226 8,996,297 11,230,059 11,051,098 11,430,862 11,471,732 241,673 2.2% General Operating Reserve Fund Revenue (092) Fund Balance 0 0 221,000 223,819 23,819 23,819 -197,181 -89.2% Miscellaneous 4,761 9,270 5,000 0 5,000 5,000 0 0.0% Total Revenue 4,761 9,270 226,000 223,819 28,819 28,819 -197,181 -87,2% Transit Fund Revenue (110) Fund Balance 0 0 53,806 59,134 63,197 63,197 9,391 17.5% Taxes 126,709 134,997 140,000 140,000 148,000 148,000 8,000 5.7% Intergovernmental 79,408 87,835 136,502 132,000 140,000 143,000 6,498 4.8% Charges for Goods & Serv 21,102 17,317 19,500 21,000 22,500 22,500 3,000 15.4% Miscellaneous 6,231 7,815 5,800 7,500 7,000 7,000 1,200 20,7% Non-Revenue 21,800 27,507 27,507 27,507 27,507 27,507 0 0.0% Total Revenue 255,250 275,471 383,115 387,141 408,204 411,204 28,089 7,3% Building Fund Revenue (123) Fund Balance 0 0 366,579 366,579 318,380 318,380 -48,199 -13.1% Licenses and Permits 231,640 308,973 151,500 263,955 304,220 304,220 152,720 100.80.4 Miscellaneous 17,385 20,989 16,650 18,700 14,500 14,500 -2,150 -12,9% Total Revenue 249,025 329,962 534,729 649,234 637,100 637,100 102,371 19.1% Search and Seizure Fund Revenue (132) Fund Balance 0 0 3,500 6,679 4,900 4,900 1 ,400 40.0% Miscellaneous 280 1,630 100 1,821 100 100 0 0.0% Total Revenue 280 1,630 3,600 8,500 5,000 5,000 1,400 38.9% State Revenue Sharing Fund (135) Fund Balance 0 0 154,854 159,148 186,605 186,605 31,751 20.5% Intergovernmental 169,566 198,768 160,000 190,000 190,000 190,000 30,000 18.8% Miscellaneous 3,435 5,300 3,000 6,500 5,000 5,000 2,000 66.7% Total Revenue 173,001 204,068 317,854 355,648 381,605 381,605 63,751 20.1% Housing Rehabilitation Fund Revenue (137) Fund Balance 0 0 653,540 653,540 712,589 736,131 82,591 12.6% Miscellaneous 13,088 121,943 23,900 32,000 37,800 37,800 13,900 58.2% Non-Revenue 92,926 97,083 100,000 60,000 60,000 60,000 -40,000 -40.0% Total Revenue 106,014 219,026 777 ,440 745,540 810,389 833,931 56,491 7.3% 38 Account '04-'05 '05.'06 '06-'07 '06-'07 07 -'08 07.'08 Change Change Received Received Ameilded Yr End Est BasellrMl Adopted ($) (0/.) RSVP Fund Revenue (138) Fund Balance 0 0 22,675 1,995 6,868 6,868 -15,807 -69.7% Intergovernmental 62,828 42,218 64,051 78,314 64,051 64,051 0 0.0% Miscellaneous 184 367 200 0 200 200 0 o.ooAt Non-Revenue 11,762 42,137 11,000 11,000 26,392 28,259 17,259 156,9% Total Revenue 74,774 84,722 97,926 91,309 97,511 99,378 1,452 1.5% Cable TV Fund Revenue (139) Fund Balance 0 0 6,385 5,213 1,983 1,983 -4,402 -68.9% Licenses and Permits 15,626 16,348 16,000 16,500 17,000 17,000 1,000 6,3% Miscellaneous 3,900 3,819 3,600 3,900 4,000 4,000 400 11.1% Non-Revenue 0 0 0 0 2,000 2,000 2,000 #DIV/OI Total Revenue 19,526 20,167 25,985 25,613 24,983 24,983 -1,002 -3.9% Street Fund Revenue (140) Fund Balance 0 0 614,801 614,801 480,576 480,576 -134,225 -21.8% Licenses and Permits 1,314 1,062 2,000 8,000 2,000 2,000 0 0,0% Intergovernmental 1,051,275 1,062,306 1,000,000 1,050,000 1,038,000 1,038,000 38,000 3.8% Miscellaneous 18,878 32,018 25,000 33,500 30,000 30,000 5,000 20.0% Non-Revenue 300,000 300,000 300,000 300,000 300,000 300,000 0 0.0% Total Revenue 1,371,467 1,395,386 1,941,801 2,006,301 1,850,576 1,850,576 -91,225 -4.7% City Gas Tax Fund Revenue (169) Fund Balance 0 0 175,061 181,856 72,676 72,676 -102,385 -58.5% Taxes 115,067 106,602 120,000 120,000 120,000 120,000 0 0.0% Miscellaneous 6,907 17,942 3,500 10,000 7,000 7,000 3,500 100.0% Total Revenue 121,974 124,544 298,561 311,856 199,676 199,676 -98,885 -33,1% Debt ServIce Fund Revenue (250) Fund Balance 0 0 102,792 102,792 82,077 82,077 -20,715 -20.2oAt Taxes 153,402 651,900 651,000 651,000 665,000 665,000 14,000 2.2% Miscellaneous 3,372 8,147 1,000 0 1,000 1,000 0 0.0% Total Revenue 156,774 660,047 754,792 753,792 748,077 748,077 -6,715 -0.9% Bancroft Bond Fund Revenue (252) Fund Balance 0 0 5,700 5,771 6,000 6,000 300 5,3% Miscellaneous 134 260 300 229 300 300 0 0.0% Total Revenue 134 260 6,000 6,000 6,300 6,300 300 5.0% Economic Development Fund Revenue (336) Fund Balance 0 0 230,115 231,484 206,033 207,402 -22,713 -9.9% Miscellaneous 6,133 9,369 7,000 10,000 7,000 7,000 0 0.0% Total Revenue 6,133 9,369 237,115 241,484 213,033 214,402 -22,713 -9.6% COBG (351) Fund Balance 0 0 4,781 4,781 0 0 -4,781 -100.0% Intergovernmental 0 195,007 6,570 0 0 0 -6,570 -100.0% Miscellaneous 152 0 0 0 0 0 0 Non-Revenue 0 0 0 0 0 0 0 Total Revenue 152 195,007 11,351 4,781 0 0 -11,351 -100.0% Pollee Construction (357) Fund Balance 0 0 2,672,573 2,672,573 103,641 308,534 -2,364,039 -88.5% Intergovernm ental 0 0 294,000 294,000 0 0 -294,000 -100.0% GO Bond Proceeds 6,999,134 0 0 0 0 0 0 0.0% 39 Account '04-'05 '06.'ot '06-'07 '06-'07 07.'01 07.'OJ change Change Received Received Amended Yr End Est BasellM Adopted ($) (OM Miscellaneous 45,336 206,670 25,000 50,000 2,000 2,000 -23,000 -92.0% T ota! Revenue 7,044,470 206,670 2,991,573 3,016,573 105,641 310,534 -2,681,039 -89.6OA, General Fund CIP Fund Revenue (358) Fund Balance 0 0 28,458 25,490 272,384 272,384 243,926 857. 1 OA, Intergovernmental 25,000 0 0 0 0 0 0 Trans from Other Fund 96,900 198,250 426,216 426,216 0 137,802 -288,414 -67.7% Miscellaneous 48,253 40,730 133,000 133,000 0 0 -133,000 -100.0oA, Non-Revenue 648,500 0 0 0 0 0 0 Total Revenue 818,653 238,980 587,674 584,706 272,384 410,186 -1n,488 -30.2OA, Special Assessment Fund Revenue (360) Fund Balance 0 0 378,553 378,553 236,053 236,053 -142,500 -37.6% Sale of Bonds 0 0 250,000 0 250,000 250,000 0 Miscellaneous 120,987 252,340 71,000 155,000 5,000 5,000 -66,000 -93.0% Total Revenue 120,987 252,340 699,553 533,553 491,053 491,053 -208,500 -29.8% Street/Storm Capital Improvement Fund Revenue (383) Fund Balance 0 0 983,942 983,942 598,758 598,758 -385,184 -39.1 % Taxes 234,092 245,363 266,000 279,016 273,000 273,000 7,000 2.6% Intergovernmental 0 0 567,500 0 990,000 990,000 422,500 74,4% Trans from Other Fund 0 0 32,000 122,000 0 0 -32,000 -100.0% Non-revenue 0 611,000 1,065,000 0 1,600,000 1,600,000 535,000 50.2% Miscellaneous 50,875 39,784 115,000 0 130,000 130,000 15,000 13.0% Total Revenue 284,967 896,147 3,029,442 1,384,958 3,591,758 3,591,758 562,316 18.6% Parks Capital Improvement Fund Revenue (364) Fund Balance 0 0 739,690 739,690 759,690 759,690 20,000 2,70A, Charges for Goods & Serv 295,135 80,200 140,000 50,000 80,000 80,000 -60,000 -42,9% Miscellaneous 12,282 31,976 32,000 30,000 35,000 35,000 3,000 9AOA, Total Revenue 307,417 112,176 911,690 819,690 874,690 874,690 -37,000 -4.1% Transportation Impact Fee Fund Revenue (378) Fund Balance 0 0 5,716,718 5,716,718 6,151,718 6,151,718 435,000 7.6% Charges for Goods & Serv 517,883 506,895 600,000 500,000 600,000 600,000 0 0,0% Miscellaneous 107,734 214,794 55,000 260,000 255,000 255,000 200,000 363,6% Non-Revenue 370,000 0 500,000 0 500,000 500,000 0 0,0% Total Revenue 995,617 721,689 6,871,718 6,476,718 7,506,718 7,506,718 635,000 9,2% Storm Water SDC Fund Revenue (377) Fund Balance 0 0 970,654 970,449 649,449 649,449 -321,205 -33.1 % Charges for Goods & Serv 51,677 49,086 50,000 30,000 50,000 50,000 0 0.0% Miscellaneous 19,282 37,952 20,000 40,000 35,000 35,000 15,000 75.0% Total Revenue 70,959 87,038 1,040,654 1,040,449 734,449 734,449 -306,205 -29.4% PW Faclllltles Expansion Fund Revenue (378) Fund Balance 0 0 27,889 28,538 26,156 26,156 -1 ,733 -6.2% Miscellaneous 726 1,135 500 1,200 800 800 300 60.0% Total Revenue 726 1,135 28,389 29,738 26,956 26,956 -1,433 -5.0% Sewer Capital Development Fund Revenue (461) Fund Balance 0 0 98,499 98,499 73,397 73,397 -25,102 -25.5% Miscellaneous 17,504 33,083 17,254 4,000 17,754 17,754 500 2.9% Total Revenue 17,504 33,083 115,753 102,499 91,151 91,151 -24,602 -21.3% Sewer Construction Fund Revenue (465) 40 Account '04-'05 '05.'0& '06.'07 '06-'07 07.'08 07.'08 Change Change Received Received Amended Yr End Est Buenn. Act()pted ($) (0/.) Fund Balance 0 0 1,223,193 1,223,193 906,243 906,243 -316,950 -25,9% Debt Services 0 0 232,000 232,000 250,000 250,000 18,000 7.8% Charges for Goods & Serv 1,655,263 1,626,085 1,495,962 1,534,483 1,904,539 1,904,539 408,577 27.3% Non-Revenue 0 0 1,115,000 0 500,000 500,000 -615,000 Miscellaneous 37,345 35,664 30,000 38,000 30,000 30,000 0 0.0% Total Revenue 1,692,608 1,661,749 4,096,155 3,027,676 3,590,782 3,590,782 -505,373 -12.3% Water System Construction Fund Revenue (466) Fund Balance 0 0 3,056,668 3,056,668 3,178,704 3,178,704 122,036 4.0% Intergovernmental 5,449,348 204,407 0 0 0 0 0 #DIVlO! Charges for Goods & Serv 1,238,512 1,410,919 1,496,479 1,584,281 1,640,801 1,640,801 144,322 9.6% Miscellaneous 41,038 114,858 81,000 140,000 151,000 151,000 70,000 86,4OAi Non-Revenue 0 0 0 0 0 0 0 0,0% Total Revenue 6,728,898 1,730,184 4,634,147 4,780,949 4,970,505 4,970,505 336,358 7.3% Water Fund Revenue (470) Fund Balance 0 0 620,424 620,424 504,380 504,380 -116,044 -18.7% Charges for Goods & Serv 1,292,792 1,487,102 1 ,658,200 1,631,581 1,700,051 1,700,051 41,851 2.5OAi Miscellaneous 61,288 77,052 60,000 84,000 77,000 77,000 17,000 28.3% Non-Revenue 70,000 70,000 82,000 82,000 82,000 82,000 0 0,0% Total Revenue 1,424,080 1,634,154 2,420,624 2,418,005 2,363,431 2,363,431 -57,193 -2.4% Sewer Fund Revenue (472) Fund Balance 0 0 284,970 284,970 316,007 316,007 31,037 10.9% Charges for Goods & Serv 1,897,810 2,029,413 2,260,200 2,299,249 2,253,451 2,253,451 -6,749 -0.3OAi Fines and Forfeits 0 800 1,000 500 1,000 1,000 0 0.0% Miscellaneous 7,063 13,174 10,000 21,000 35,000 35,000 25,000 250.0% Total Revenue 1,904,873 2,043,387 2,556,170 2,605,719 2,605,458 2,605,458 49,288 1.9% Water System Development Fund Revenue (474) Fund Balance 0 0 1,279,686 1,279,686 932,184 932,184 -347,502 -27.2OAi Charges for Goods & Serv 197,577 311,247 300,000 150,000 250,000 250,000 -50,000 -16.7% Miscellaneous 28,903 48,851 20,000 55,000 50,000 50,000 30,000 150,0% Total Revenue 226,480 360,098 1,599,686 1,484,686 1,232,184 1,232,184 -367,502 -23.0% Sewer System Development Fund Revenue (475) Fund Balance 0 0 1,070,511 1,070,511 753,971 753,971 -316,540 -29.6% Charges for Goods & Serv 289,678 475,827 400,000 230,000 300,000 300,000 -100,000 -25.0% Miscellaneous 27,050 45,857 25,000 45,000 25,000 25,000 0 0.0% Total Revenue 316,728 521,684 1,495,511 1,345,511 1,078,971 1,078,971 -416,540 -27,9% Information Services Fund Revenue (568) Fund Balance 0 0 87,620 87,620 55,390 57,390 -30,230 -34,5% Charges for Goods & Serv 20,805 21,027 18,000 29,000 29,000 35,000 17,000 94.4% Miscellaneous 139,710 327,048 348,152 362,802 394,802 394,802 46,650 13.4% Non-Revenue 28,798 29,600 14,000 14,000 0 2,000 -12,000 -85.7% Total Revenue 189,313 377,675 467,772 493,422 479,192 489,192 21,420 4.6% Central Stores Fund Revenue (580) Fund Balance 0 0 7,295 3,560 4,460 4,460 -2,835 -38.9% Miscellaneous 6,310 7,502 16,900 16,900 16,900 16,900 0 0.0% Total Revenue 6,310 7,502 24,195 20,460 21,360 21,360 -2,835 -11.7% Self Insurance Fund Revenue (581) Fund Balance 0 0 155,909 214,594 169,612 169,612 13,703 8.8% Miscellaneous 325,813 406,151 519,325 380,159 500,500 500,500 -18,825 -3.6% Total Revenue 325,813 406,151 675,234 594,753 670,112 670,112 -5,122 -0.8% 41 Account '04.'05 'OS-'06 '06-'07 '06.'07 07 -'08 07-'08 Change Change Re<:elved Received Amended Yr End I:$t BaseOne AdOpted ($) r/.) Technical and Environmental Fund Revenue (582) Fund Balance 0 0 432,358 373,673 318,177 318,177 -114,181 -26.4O,{, Licenses and Permits 100,297 168,314 95,500 122,000 115,500 115,500 20,000 20,9% Charges for Goods & Serv 15,543 23,073 19,000 12,000 19,000 19,000 0 0.0% Miscellaneous 14,591 55,444 96,007 84,700 96,000 96,000 -7 O.OO,{, Non-Revenue 804,000 824,000 839,000 839,000 861 ,000 861,000 22,000 2.6% Total Revenue 934,431 1,070,831 1,481,865 1,431,373 1,409,677 1,409,677 -72,188 -4.9O,{, Building Maintenance Fund Revenue (583) Fund Balance 0 0 51,843 51,843 53,068 53,068 1,225 2.4% Non-Revenue 0 16,615 25,000 25,000 0 0 -25,000 -100.0% Miscellaneous 466,243 491,293 616,688 619,688 634,101 645,742 29,054 4.7% Total Revenue 466,243 507,908 693,531 696,531 687,169 698,810 5,279 0.8O,{, Equipment Replacement Fund Revenue (591) Fund Balance 0 0 261,999 261,999 239,060 239,060 -22,939 -8.8% Intergovernmental 44,050 9,487 199,800 183,779 0 0 -199,800 -100.0% Miscellaneous 12,476 10,424 6,000 12,000 10,000 10,000 4,000 66.7% Non-Revenue 150,000 161,185 179,000 179,000 194,000 194,000 15,000 8,4% Total Revenue 206,526 181,096 646,799 636,778 443,060 443,060 -203,739 -31.5% Library Endowment Fund Revenue (690) Fund Balance 0 0 23,000 23,029 23,029 23,029 29 0.1% Charges for Goods & Serv 457 1,030 1,000 0 971 971 -29 -2.9% Total Revenue 457 1,030 24,000 23,029 24,000 24,000 0 0.0% Museum Endowment Fund Revenue (691) Fund Balance 0 0 10,000 9,921 10,400 10,400 400 4.0% Miscellaneous 198 386 500 479 500 500 0 0.0% Total Revenue 198 386 10,500 10,400 10,900 10,900 400 3.8% 34,758,749 25,578,319 53,948,963 50,420,292 50,123,736 50,558,720 -3,390,243 -6.3% 42 ......llliiflfll'lflllm.1I1:41;~.... DEPARTMENT FINANCIAL SUMMARIES PROGRAM FINANCIAL SUMMARIES City Council Object Class 2~5 2005-06 2006-07 2006-07 2007~8 2007.()8 Change Change Expended ExPended Amended Yr End Est Baseline Adopted . .($) (%) Salaries & Benefits 2,612 2,603 2,636 2,632 2,623 2,623 .13 -<),5% Supplies & Services 19,332 21,162 28,198 25,523 26,913 27,119 ~1J079 -3.8% TOTAL EXPENDITURE 21,944 23,765 30,834 28,155 29,536 29,742 ... .1,092 .3.5% 43 .'......, .....,.... ....... ........... .., . . ....... . .. ..,.....,....... .. ..III1_I_flll_ ....... ........ ... . .. .......... . . . . . . . . . . . . , . . . . ......... .. DEPARTMENT FINANCIAL SUMMARIES By Object Class Objec:t Clast 2004-05 2005-06 2006-07 2006-07 2007-48 2007-48 Change Change Expended Expended Amended Yr End Est Baseline Adopted ($J ('10) Salaries & Benefits 255,346 251,278 258,852 265,871 280,241 387,655 128,603 49.8% Supplies & Services 62,949 75,276 81,980 66,797 70,476 76,264 -5,716 -7.0% Capital Outlay 0 178,576 0 0 0 1,450 1,450 Fund Balance 0 0 3,630 0 4,483 4,483 853 23.5% TOTAL EXPENDITURE 318,295 505,130 344,462 332,668 355,200 469,852 125,390 36.4010 By Program Program 200.1.05 2005-06 2006-47 2006-07 2007..08 2007..08 Chang. Chang__ Expel'lded Expended. Amended Yr End Est Baseline AdoPted ..($) (%) Altnlnistration 221.241 211,441 215,845 214,168 233,878 34S,530 132,685 61.5% Community Relations 75,935 84,117 91,531 94,870 96,339 96,339 4,808 5.3% Cable TV 21,119 19,346 25,735 23,630 24,983 24,983 . .752 -2,9% COBG 0 190,226 11,351 0 0 0 -11,351 ~ 100,0% TOTAL EXPENDITURE 318,295 505,130 344,462 332,668 355,200 469,8S2Q . 125,390 36.4010 PROGRAM FINANCIAL SUMMARIES Administration Object Class 2004-05 2005-06 2006-07 2006-07 2007-01 2007-48 Change Change Expended Expended Amended Yr End Est Baseline AdoPted . ($). (%) Salaries & Benefits 190,294 181,623 179,888 186,168 199,899 307,313 127,425 70.8% Supplies & Services 30,947 29,818 35,957 28,000 33,979 39,767 3,810 10.6% Capital Outlay 0 0 0 0 0 1,450 () 0.0% TOTAL EXPENDITURE 221,241 211,441 215,845 214,168 233,878 .348,530 131,235 60.8% Community Relations Object Class 2004-05 2005-06 2006-47 2006-07 2007-48 2007-48 Change Change Expended Expended Amended Yr End Est Baseline Adopted ($) (%) Salaries & Benefits 62,778 69,655 75,534 76,273 80,342 80,342 4,808 6.4% Supplies & Services 13,157 14,462 15,997 18,597 15,997 15,997 0 0.0% TOTAL EXPENDITURE 75,935 84,117 91,531 94,870 96,339 96,339 4,808 5.3% Cable TV Object Class 2004-05 2005-06 2006-01 2006-01 2001-08 2007-08 Change Change Expended Expended Amended Vr End Est Baseline Adopted ($) (0/01 Salaries & Benefits 2,274 0 3,430 3,430 0 0 -3.430 -100,0% Supplies & Services 18,845 19,346 18,675 20,200 20,500 20,500 1,825 9.8% Fund Balance 0 0 3,630 0 4,483 4,483 853 23.5% TOTAL EXPENDITURE 21,119 19,346 25,735 23,630 24,983 24,983 .752 .2.9% 44 .'..:'::-:.:';':'-':-:--.-: ...."1..__.'11111 DEPARTMENT FINANCIAL SUMMARIES By Object Class object Class 2OIJ4.05 2005-06 2006-07 2006-07 2007~ 2007~ Change Change Expended Expended Amended Yr End Eat Baaeline Adopted . ($) (%) Salaries & Benefits 137.249 102.236 124,978 119,676 127,177 127,177 2,199 1.8% Supplies & Services 20.205 25,923 34.494 31.594 32,189 33.757 -737 -2.1% TOT AI.. EXPENDITURE 157,~ 128,159 159,.72 151,270 159,366 160,9~ 1,462 0.9% By Program Program 2OIJ4.05 2005-06 2006-07 2006-01 2001~ 2007-0& Change Change Expended Expended Amended Yr End Eat Baseline Adopted . ($) (%) Legal Services 157,454 128,159 159,472 151,270 159,366 160,934 1,462 0.9% TOT AI.. EXPENDITURE 157,~ 128, 159 159,.72 151,270 159,366 160,9~ .1,462 0.9% PROGRAM FINANCIAL SUMMARIES Legal Services object Cia.. 2004-05 2OO5-OS 2006-07 2006-07 2007 ~ 2007-0& Chang. Chan{lti Expended Expended Amended Yr End Est Baseline Adopted 2.1: (OkJ Salaries & Benefits 137.249 102,236 124,978 119,676 127,177 127.177 1.8O~ Supplies & Services 20,205 25,923 34,494 31,594 32,189 33,757 -737 -2.1% TOT AI.. EXPENDITURE 157,~ 128,159 159,472 151,270 159,366 160,934 1,462 . 0.9% 45 IIlfj_IfIlI___lIJiI DEPARTMENT FINANCIAL SUMMARIES By Object Class Object Cia.. 2004-05 2005-06 2006-07 2006-07 2007-08 2001-08 Change Change Expended Expended Amended Yr End E_ a..ellne Adopt~ ($) (%) Salaries & Benefits 58,523 56,544 58,099 58,563 58,633 58,633 534 0.9% Supplies & Services 350,220 399,794 595,742 424,468 571,937 572,005 -23,737 -4.0% Capital Outlay 0 2,126 0 0 0 3,215 3,215 #DIVIOI Fund Balance 0 0 79,734 I) 100,351 100,351 20,617 25,90.4 TOTAL EXPENDITURE 406,743 458,464 733,575 483,031 730,921 734,204 629 0.1% By Program Program 2004-05 2Q05.06 2006-07 2006-07 2007-08 2007-08 Chang. Change Expended Expended Amended Yr End E_ e..e1ll"1e Adc>pted ($) (0/0) Administration 46,503 53,712 58,341 57,890 60,809 64,092 5,751 9,9% Self Insurance 360,240 404,752 675,234 425,141 670,112 670,112 -5,122 -0,8% TOTAL EXPENDITURE 406,743 458,464 733,575 483,031 730,921 734,204 629 0.10/. PROGRAM FINANCIAL SUMMARIES Administration Object Cia.. 20()4.()5 2005-06 2006-07 2006-01 2007-08 2007-08 Change Change EXPlndtd Expended Amended Yr End Est Bateline Adoj)t$d ($\ (%} Salaries & Benefits 37,947 40,831 43,324 43,977 44,222 44,222 898 2,1% Supplies & SelVices 8,556 10,755 15,017 13,913 16,587 16,655 1.638 10.9% Capital Outlay 0 2,126 0 0 0 3,215 3,215 #bIVIO! TOTAL EXPENDITURE 46,503 53,712 58,341 57,890 60,809 64,092 5,751 . 9.9% Self Insurance Object Cia.. 2004-05 2005-06 2006-07 2006-07 2007-08 2007-08 Change Change Expended Expended Amended Yr End Elt Baseline Adopted ($) (%) Salaries & Benefits 18,576 15.713 14,775 14,586 14.411 14,411 -364 -2.5% Supplies & SelVices 341,664 389,039 580,725 410,555 555,350 555,350 -25.375 -4.4% Fund Balance 0 0 79,734 0 100,351 100,351 20,617 25.9% TOTAL EXPENDITURE 360,240 404,752 675,234 425,141 670,112 670,112 .5,122 . -0.8% 46 .. .... ... .. . . ..... . ...... ... ..... .... .. .....-......... ~'11I1I1II1I_lIif_IJ11I ... .. ..' . . . . .. .... . . . . . . . . . .." ........... ....... ...... .... ... ... ... . .. .... .. ..... ..... .... ........-.. . ............ ..... ..... ......... DEPARTMENT FINANCIAL SUMMARIES By Object Class Object Cia.. 2Q04.05 2005-06 2006-07 2CJ06.07 2007.- 2007.- Change Change Expended Expended Amended Yr End Est Basetine Adoptecf ($) (%) Salaries & Benefits 606,583 575,445 707,017 740,056 811,060 811,060 104,043 14.7% Supplies & Services 97,875 122,610 115,220 104,654 111,254 114,502 -718 -0.6% Capital Outlay 177,909 5,378 2,199 (} (} 15(},OOO 147,801 6721.3% Transfers 5,151 20,352 0 (} 0 0 0 #DIVlO! Fund Balance 0 0 960,296 0 1,078,670 952,102 -8.194 -0,9% TOTAL EXPENDITURE 887.518 723.785 1,784,732 844,110 2,000,984 2,021,664 242,932 13.6% By Program Program ~5 2005-0& 2006-07 2006-07 2007-08 2007-08 Chang' Chang. Expended Expended Amended Yr End Est Basetlne Adopted ($) (%) Planning Services 418,934 413,005 474,213 504,447 553.495 556.633 82,420 17.4% Building Inspection 299,727 286,504 534,729 330,854 637,100 637,100' 102,371 19.1% Housing Rehabilitation 168,857 24,276 775,790 9,409 810,389 833.931 58,141 7.5% TOTAL EXPENDITURE 887,518 723,785 1,784,732 844,71a 2,000,984 2,027,664 242,932 13.6% PROGRAM FINANCIAL SUMMARIES Planning Services Object CIa.. 2~5 2005-06 2006-07 2006-07 2007-08 2007-08 Change Change Expended Expended Amtnded Yr End Est Basellnl Adopted . (S). (%) Salaries & Benefits 351.597 319,424 409,465 439,699 492,455 492,455 82.990 20.3% Supplies & Services 67,337 88,203 64,748 64,748 61,040 64,178 ..s70 -0.9% TOTAL EXPENDITURE 418,934 413,005 474.213 504,447 553,495 556,&33 82,420 11.4% Building Inspection Object Cia.. 2004-05 2005-06 2006-07 2006-07 2007.- 2007-08 Chang. Change Expended Expended Amended Yr End Est Baseline Adopted ($) (%} Salaries & Benefits 247,210 251,997 287,711 291,248 308.558 308,558 20,847 7.2% Supplies & Services 30,538 34,407 49,972 39,606 50.114 50,224 252 0.5% Capital OuUay 21,979 0 2,199 0 0 0 -2.199 INF% Transfers 0 100 0 0 0 0 0 #DIVlO! Fund Balance 0 0 194,847 0 278,428 278,318 83.471 42.8% TOTAL EXPENDITURE 299,727 286,504 534,729 330,854 637,100 637,100 102,371 19.1% Housing Rehabilitation Object Cia.. 2004-05 200~ 2006-07 2006-07 2007-08 2007-08 Chang. Change Expended Expended Amended Yr End Est Baseline Adopted ($) (%1 Salaries & Benefits 7,776 4.024 9,841 9,109 10,047 10,047 206 2.1 oAl Supplies & Services 0 0 500 300 100 100 -400 -80.0% Capital OuUay 155,930 0 0 0 0 150,000 150,000 0,0% Transfers 5,151 20,252 0 0 0 0 0 0,0% Fund Balance 0 0 765,449 0 800,242 673,784 -91,665 -12,0% TOTAL EXPENDITURE 168,857 24,276 775,790 9,409 810,389 833,931 58,141 7.5% 47 .................==.......~lllil'll.li'_1I:4r.- DEPARTMENT FINANCIAL SUMMARIES By Object Class Object Cia.. 2004-05 ~ 20Q6.07 2006-07 2007.oa 2007..Q8 Chang. Change Expended Expended Amended Yr End Eat Baseline Adopted ($) (%) Salaries & Benefits 1.474,162 1,538,169 1,556,775 1,428,848 1,552,716 1,578,730 21,955 1.4% Supplies & Services 646,488 693,614 820,924 838,522 800,847 809,312 -11,612 -1.4% Capital Outlay 11,954 0 0 0 0 0 0 #DIVIO! Transfers 0 0 0 0 0 8,000 8,000 #DIV/O! Fund Balance 0 0 39.495 0 40,190 32,190 -7,305 -18.5% TOTAL EXPENDITURE 2.132,604 2.231,783 2.417,194 2,267.370 2.393.753 2.428.232 11.038 0.5% By Program Program 2OQ4..05 2005-06 2006-01 20Q6.07 2007-08 2007-08 Chlln~. Changtt Expended Expended Amended Yr End Eat Baseline Adopted ($) ('/at Library Administration 366,975 410,111 329.523 391,795 399,310 403,783 74,260 22.5% Youlh Services 105,028 134,197 196,428 192,384 193,976 198,043 1,615 0,8% Adult Services 343,245 334,860 298,501 300,485 305,404 315,933 17,432 5.8% Technical Services 96,308 94,904 112,666 87,523 50 ,900 51,952 -60,714 -53,9% library Endowment 0 0 24,000 0 24,000 24,000 0 0.0% Museum 1.549 2,318 6,017 4,612 4,917 4,917 -1.100 . -18.3% Museum Endowment 0 0 10,500 0 10,900 10,900 400 3.8% Parks & Rae Admin 191,707 232,962 98,521 123,732 0 0 -98,521 -100.0% Rae - Administration 93.287 67,056 93,325 91,475 101,147 106,547 13,222 142% Rae - Youth Programs 223,211 221,418 254,494 225,552 246,005 246,005 -8,489 -3,3% Rae - Adult Programs 5,924 25,817 44,589 40,426 36,711 36,711 -7,878 -17.7% Rae - Teen Programs 88,669 100,640 9,500 529 420 420 -9,080 -95.6% Aquatic Center 513,963 514,389 584,893 570,107 600,328 604,837 19,944 3.4% RSVP 93,030 86,715 97,926 84,441 97,511 99,378 1.452 1.5% Events 9,708 6,396 10,213 10,010 10,213 10,213 0 0.0% Community Services Admin 0 0 246,098 144,299 312,011 314,593 68,495 27,8% TOTAL EXPENDITURE 2,132,604 2,231,783 2,417,194 2,267,370 2,393,753 2,428,232 11,038 0.5% 48 DEPARTMENT FINANCIAL SUMMARIES By Object Class Object Cia.. 2004-05 2005-06 2006-07 2006-07 2007-08 2001-08 Change Change Expended Expended Amended Yr End Ett BaHllne AdQpted ($) (%) Salaries & Benefits 189,654 317,711 391,407 394,906 396,373 396,373 4,966 1.3% Supplies & Services 358,530 846,811 895,015 900 ,900 919,037 929,799 34,784 3.9% Capital Outlay 17,927 60,449 64,007 62,000 60,000 60 ,000 -4,007 -6.3% Fund Balance 0 0 139,049 0 115,720 117.720 -21,329 -15.3% TOTAL EXPENDITURE 566,111 1,224,971 1,489,478 1.357,806 1,491,130 1,503,892 14,414 1.0% By Program Program 2004-05 2005-06 2006-07 2006-07 2007-08 2007..os Change Change Expended ExpendlMf Amended Yr End Eft Batelirnt Adopted ($) (%) Financial Sef\lices 191,101 187,995 236,719 234,059 236,201 238,963 2,244 0.90.4 Information Sef\lices 190,470 372,369 467,772 436,032 479,192 489,192 21,420 4$0.4 Central Stores 14,942 15,607 24,195 16,000 21,360 21,360 -2,835 -111% Bonded Debt 169,598 649,000 754,792 671,715 748;077 748,077 -6,715 -09% Bancroft Bonds 0 0 6,000 0 MOO 6.300 300 5.0% TOTAL EXPENDITURE 566,111 1,224,971 1.489,478 1,35],806 1,491,130 1,503,892 14,414 1.0% PROGRAM FINANCIAL SUMMARIES Financial Services Object Cia.. 2004-05 2005-06 2006-07 2006-07 2007-08 2007-08 Change Change Expended Expended Amended Yr End Est Baseline Adopted (S) (Ok) Salaries & Benefits 154,760 132,164 159,883 159,059 151,405 151,405 -8,478 . -5.3% Supplies & Services 36,341 55,831 76,836 75,000 84,796 87,558 10,722 14,0% TOTAL EXPENDITURE 191,101 187,995 236.719 234,059 236,201 238,9&3 2,244 O.9~4 Information Services Object Cia.. 2004-05 2005-06 2006-07 2006-07 2007-08 2007-08 Change Change Expended Expended Amended Yr End Est Ba.eline Adopted ($) (%) Salaries & Benefits 34,894 185,547 229,809 234,132 244,968 244,968 15,159 6.60,4 Supplies & Services 137,649 126,373 145,179 139,900 150,350 158,350 13,171 9.1% Capital Outlay 17,927 60,449 64,007 62,000 60,000 60,000 -4,007 -6.3% Fund Balance 0 0 28,777 0 23,874 25,874 -2,903 -10.1% TOTAL EXPENDITURE 190,470 372,369 467,772 436,032 479,192 489,192 21,420 4.6% Central Stores Object Cia.. 2004-{)5 2005-06 2006-07 2~7 2007-08 2007-08 Change Change Expended Expended Amended Yr End Est Baseline Adopted (S) (oto) Supplies & Services 14,942 15,607 21,000 16,000 17,000 17,000 -4,000 -19.0% Fund Balance 0 0 3,195 0 4,360 4,360 1,165 36.5% TOTAL EXPENDITURE 14,942 15,607 24,195 16,000 21,360 21,360 -2,835 -11.7% Bonded Debt Object Clasa 2004-05 2005-06 2006-07 2006-07 2007-08 2007-08 Change Change Expended Expended Amended Yr End Est Baseline Adopted ($) (%) 49 Salaries & Benefits 0 0 1,715 1,715 0 0 Debt Service 169,598 649,000 652,000 670,000 666,891 666,891 14,691 2.3% Fund Balance 0 0 101,077 0 81,186 81,186 -19,891 -19.1% TOTAL EXPENDITURE 169,598 649,000 754,792 671,715 748,077 748,077 -5,000 -0.10/. Bancroft Bonds Object Cia.. 2004-05 2005-06 2OQ$.07 2006-07 2007-08 2001-08 Ching. Change Expended Expended Amended Yr End Est: Baseline AdQpted ($) (%) Fund Balance 0 0 6,000 0 6,300 6,300 300 5,0% TOTAL EXPENDITURE 0 0 6.000 0 6,300 6,300 300 5.O"t. 50 .. .. ....IIJlliflt_II._1i1l ........."............... . . ........... ......" . ......................,................. .. ... .......... DEPARTMENT FINANCIAL SUMMARIES By Object Class Object CI... 2~5 2005-06 2006-07 2006-07 2001..0& 2001-08 Change Change Expended Expended Amended Yr End Est e.sellne Adopted ($) (%) Salaries & Benefits 75,488 107,496 130,234 122,387 135,580 135,580 5,346 4.1 % Supplies & Services 17,032 27,311 27,642 27,642 28,699 28,740 1,098 4,0% Capital Outlay 0 1,547 0 0 0 0 0 TOTAL EXPENDITURE 92,520 136,354 157,876 150,029 164,279 164,320 6,444 4,1% By Program Program 2004-05 2005-06 2006-01 2006-07 2001-08 200'1-08 Change Change Expended Expended Amend" Yr End est e.teIu. Adopted ~S) (%l Court Operations 92,520 136,354 157,876 150,029 164,279 164,320 6,444 4.1% TOTAL EXPENDITURE 92,520 136.354 157,876 150,029 164,279 164,320 6.444 4.1% PROGRAM FINANCIAL SUMMARIES Court Operations Object Cia.. Salaries & Benefits Supplies & Services Capital Outlay TOTAL EXPENDITURE 2004-05 Expended 75,488 17,032 o 92,520 2005-06 Expend" 107,496 27,311 1,547 136,354 2006-07 Amended 130,234 27,642 o 157,876 2006-07 Yr End Est 122,387 27,642 o 150,029 2007-08 Baseline 135,580 28,699 o 164.279 2007-08 Chan~ Adopted ($) .. 135,580 5,346. 28,740 1.09S o 0 164,320 6,444- Change (%) 4.1% 4,0% HOMOl .. 4,1% 51 DEPARTMENT FINANCIAL SUMMARIES By Object Class Object Class 2004-05 2005-06 2006-07 2006-07 2007..08 2OO7..()8 Change Change Expended Expended Amended Yr End Est Baseline Adopted (S) ('10) Salaries & Benefits 2,754,081 3,245,257 3,569,368 3,442,199 3,696,689 3,730,686 161,318 4.5% Supplies & Services 796,845 894.115 938,932 953,093 988,823 1,010,783 71,851 7.7% Capital Outlay 10,931 79,614 52.424 664 0 0 -52.424 -100.0% TOTAL EXPENDITURE 3,561,857 4,218,986 4,560,724 4,395,956 4,685,512 4,741,469 180,74$ 4.0'1. By Program Program 2004-05 2005-06 2006-07 2006-07 2007..08 2001-08 Change Change Expended Expended Amended Yr End est . Baseline . Adopted ($) ('I.) Police Administration 785,010 1,085.542 1,174,360 1,138.778 1,137,540 1.140,044 -34.316 -2.9% Patrol 1,667,001 1,788,506 1,765,819 1,869,112 1,857,561 1,901,704 135,885 7.7010 Traffic 301,195 324,478 399,073 343,965 397,909 398,391 -682 -0.2% Detectives 311,695 428,706 507,187 447.113 543,681 545,575 38,388 7.6% Evidence 58,469 59,641 53,447 63.175 67,564 70.924 17,477 32.7% Community Policing 66,953 45,689 60,832 59,506 56,891 56,944 -3,888 -6.4% Community Response T e 169.437 257,024 352.235 240,949 364,476 368.093 15,858 4.5% Records 207,285 221,000 244,171 229,758 254,884 254,794 10,623 4.4% Search & Seizure -5,188 8,400 3,600 3.600 5,000 5.000 1,400 38.9% TOTAL EXPENDITURE 3,561,857 4,218,986 4,560,724 4,395,956 4,685,512 4,741,469 18(1,145 4.0% PROGRAM FINANCIAL SUMMARIES Police Administration Object Class 2004-05 2005-06 2006-47 2006-47 2007 -OS 2oo7.oa Change Change Expended Expended Amended Yr End Est Baseline Adopml . ($) (O/.) Salaries & Benefits 345,524 491,562 529.100 539,343 559,347 560,309 31,209 5.9% Supplies & Services 428,633 523,980 593,500 599,435 578,193 579,735 -13,765 -2.3% Capital Outlay 10,853 70,000 51,760 0 0 0 -51,760 -100.0% TOTAL EXPENDITURE 785,010 1,085,542 1,174,360 1,138,778 1,137,540 1,140,044 -34,316 -2.9% Patrol Object Class 2004-05 2005-06 2006-47 2006-47 2007-oS 2007 -OS Change Change Expended Expended Amended Vr End Est Baseline Adopted (S) (%) Salaries & Benefits 1,426,542 1.521,199 1,538,420 1,633.018 1,555,816 1,582,401 43,981 2.9% Supplies & Services 240,459 257,693 226,735 235,430 301,745 319,303 92,568 40.8% Capital Outlay 0 9,614 664 664 0 0 -664 -100.0% TOTAL EXPENDITURE 1,667,001 1,788,506 1,765,819 1,869,112 1,857,561 1,901,704 135,885 7.7% Traffic Object Class 2004--05 2005-06 2006-07 2006-47 2007 -08 2007-08 Change Change Expended Expended Amended Yr End Est Baseline Adopted ($) (Oft) Salaries & Benefits 229,071 278,459 359,629 306,710 362,552 363,034 3,405 Q,9OAJ Supplies & Services 72 ,046 46,019 39,444 37,255 35,357 35,357 -4,087 -10.4% 52 Capital Outlay 78 0 0 0 0 0 0 #DIV/OI TOTAL EXPENDITURE 301,195 324,478 399,073 343,965 397,909 398,391 .. -682 -0.2% Detectives Objeet Class 2004-05 2005-06 2006-07 2006-07 2007-08 2007-08 Change Change Expended Expended Amended Yr End Est Basetlne Adopted . ($) (ft.) Salaries & Benefits 293,764 416,269 486,327 422,233 519,261 521,155 34,828 7.2% Supplies & Services 17,931 12,437 20,860 24,880 24,420 24,420 3,560 17.1% TOTAL EXPENDITURE 311,695 428,706 507,187 447,113 543,681 545,575 38,388 7.6% Evidence Object Class 2004-05 2005-06 2006-47 2006-07 2007.os 2007.08 Change Change Expended Expended Amended Yr End Est Baseline Acloptad ($) <-I.) Salaries & Benefits 50,343 52,159 47,747 57,975 61,064 61,564 13,817 28.9% Supplies & Services 8,126 7,482 5,700 5,200 6,500 9,360 3.660 64.2% TOTAL EXPENDITURE 58,469 59,641 53,441 63,175 67 ,564 70,924 17,477 32.7% Community Policing Object Class 2004-05 2005-06 2006-07 2006-07 2007-08 2001-08 ChanOt Change Expended Expended Amended Yr End Est Ba$ellne . . . Adopted . ($) (%) Salaries & Benefits 64,036 42,691 55,339 55,013 54,897 54,944 -395 -0]% Supplies & Services 2,917 2,998 5,493 4,493 2,000 2,000 -3,493 -63.6% TOTAL EXPENDITURE 66,953 45,689 60,832 59,506 56,897 56,944 -3,888 .6.40/. Community Response Team Object Class 2004-05 2005-06 2006-07 2006-07 2007-08 2001.oa ChlU\ge Chang, Expend~ Expended Amended Vr End Est BaHtine Adoted ($) ('At) . .p Salaries & Benefits 141,543 225,883 315,335 204,849 335,368 338,985 . 23,650 7.5% Supplies & Services 27,894 31,141 34,908 34,108 29,108 29,108 -5,800 -16.6% Capital Outlay 0 0 1,992 1,992 0 0 . -1.992 TOTAL EXPENDITURE 169,437 257,024 352,235 240,949 364,476 368,093 15,858 4.5% Records Object Class 2004-05 2005-06 2006-07 2006-07 2001.Q8 2007-08 Change Change Expended Expended Amended Vr End Est Baseline Adopted ($) (%~ Salaries & Benefits 203,258 217,035 237,471 223,058 248,384 248,294 10,823 4,6% Supplies & Services 4,027 3,965 6,700 6,700 6,500 6,500 -200 -3.0% TOTAL EXPENDITURE 207,285 221,000 244,171 229,758 254,884 254,794 10,623 4.40/. Search & Seizure Object Class 200+05 2005-06 2006-07 2006-07 2007-08 2007.08 Change Change Expended Expended Amended Vr End Est Baseline Adopted ($) (0/.) Supplies & Services -5,188 8,400 3,600 3,600 5,000 5,000 1,400 38.90", TOTAL EXPENDITURE -5,188 8,400 3,600 3,600 5,000 5,000 1,400 38.901. 53 111..__- DEPARTMENT FINANCIAL SUMMARIES By Object Class ObJect Class 2004-05 2005-06 2006-07 2006-07 2007.Q8 2007 .Q8 Chlnge Changf Expended Expended Amended Yr End Est Baseline Adopted ($) (%) Salaries & Benefits 3.234,810 3,685,891 4,330.629 4.151,836 4,498.033 4,587,194 256.565 5.9% Supplies & Services 2.289,342 2,667.756 3.04C,143 2.850.865 2,978.726 3,067.216 27,073 0.9% Capital Outlay 462,824 345,124 843.766 589,972 513,060 648.559 -195.207 -23.1 % Transfers 1,014,000 1 ,047,450 1,078,000 1,078,000 1,115,000 1,115,000 37,000 3.4% Fund BalanCe5(lnd 1lldIl. E~lo..) 0 0 1,324,897 0 1,174,366 897,307 -427.590 -32.3% TOTAL EXPENDITURE 7,000,97& 7,746,221 10,617,435 8,670,673 10,279,185 10,315,278 -302,159 -2.8% By Program Program 2OQ4.05 2005-06 2Q08..07 2006-07 2OOt.oa 2007-08 C~~e Change Expended Expended Amended Yr End Est 13aseline AdOpted ($) (%) Alinin. - Acministralion 165,027 175,225 215.257 210,167 261,273 261,624 46,367 21.5% Acknin. - Equip Replacement 386.341 246,453 646,799 397,718 443.060 443,060 -203.739 -31.5% Engineering - Engineering 637,735 694,465 895,767 813,733 876.702 905.243 9.416 1.1% Maint - Street Maint. 757,513 1,013.750 1,053,824 983,133 983,745 1,099,052 45,228 4.3% Maint - Street Cleaning 83,694 93,372 102,283 104,153 104,555 104,555 2,172 2.2% Maint - Sewerline Maint. 207,071 230,828 248,918 246,910 250,851 256,665 7,747 3.1% Maint - Alininistration 377 ,705 400,615 476,010 438,439 505,679 505,679 29.669 6.2% Main! - Vehicle Maint. 61,967 90,608 97,657 89,296 99,471 106,607 8,950 9.2% Maint - Building Maint. 427,928 524,462 653,518 643,463 666,476 686,262 32.744 5.0% Maint - Parks Maint. 411,026 449 ,500 493,530 463,290 511,610 533,060 39 ,530 8.0% Transit - Fixed Route 117,820 135.630 158,062 144.045 147,641 147,641 -10.421 .0.6% Transit - Dial-a-Ride 109,793 144,550 209,435 179,899 21$,284 219.284 9,849 4,7% Wastewater - Plant 1,103,799 1,131,260 1,346,809 1,297,545 1,551.225 1,634,301 287,492 21.3% Wastewater - Alinin 711,910 710.187 751,081 745,257 541,277 541,277 -209,804 -27.9% Water - Water Supply 877,723 1,097.259 1,252,702 1,248,925 1,244,112 1,272,801 20,099 1.6% Water - Meter Reading 178,438 203,993 261,005 241,862 265,158 265,158 4,153 1,6% Water - Miscellaneous 385,486 404,064 429,881 422,838 435,700 435,700 5,819 1.4% Fund Balance 0 0 1,324,897 0 1,174,366 897,307 -427,590 -32.3% TOT AI.. EXPENDITURE 7,000,976 7,746,221 10,617,435 8,670,673 10,279,185 10,315,276 -302,159 -2.8% Fund Balances Technical and Environmental 0 0 273,184 0 172,231 136,203 -136,981 -50.1% Street 0 0 309,684 0 256,597 141,290 -168,394 -54,4% Transit 0 0 15,618 0 44,279 44,279 28,661 183.5% Wastewater 0 0 209,362 0 262,105 173,215 -36,147 -17.3% Water 0 0 477 ,036 0 418.461 389 .772 -87,264 -18.3% Building Maintenance 0 0 40,013 0 20,693 12,548 -27,465 0.0% TOT AI.. EXPENDITURE 0 0 1,324,897 0 1,174.366 897,307 -427,590 -32.3% 54 ..111111I11'.11I1_- PROGRAM FINANCIAL SUMMARIES Non-Departmental Object Clan 2004-05 2005-06 20Q6.07 20Q6.07 2001.ij8 2001-08 Change Change Expended Expended Amended Yr End Est Ba.eline Adopted ($) (%) Supplies & Set'Vices 123,131 146,419 152,985 131,835 135,825 135,825 -11,160 -11.2% Capital Outlay 6,000 6,000 #OIVIO! Transfers 381,162 601.744 565,723 565,723 345,889 479,568 -86,155 -15,2% Fund Balance 0 #OIVIOt TOTAL EXPENDITURE 504,293 148,163 118.708 697,558 481,714 621,393 -97,315 -13,5% General Operating Reserve Fund Object CIa.. 2oo~5 2OOS-06 20Q6.01 2006-01 2001-08 2007-08 Chang. Change Expended Expended Amended Yr End Est Baseline. Adopted ($) (%l Transfers 0 0 200,000 200,000 0 0 -200,000 0.0% Fund Balance 0 0 26,000 0 28,819 28,819 2,819 10.8% TOTAL EXPENDITURE 0 0 226,000 200,000 28,819 28,819 .197,181 -81.2% General Fund - Fund Balance Object Cia.. 2004-05 2005-06 200$.01 2006-07 2001-08 2007..Q8 Chanll. Chng. Expended Expended Amended Yr End Est B.seltM. Adopted ($) (%) Fund Balance 0 0 1,719,871 0 1,961,771 1,627,303 -92.56iJ . -5:4% TOTAL EXPENDITURE 0 0 1,719,871 0 1,961,771 1,627,~ -92.568 -5.4% 55 ESTIMATED FUND BALANCES 2006-07 Fund Rev Exp Fund Fund Balance Ex of Exot Net Balance 7/112006 Transfers Transfers Transf,... 613012007 General Fund 1,934,707 9,116,391 -8,605,298 -565,723 1,880,077 General Operating Reserve 223,819 -200,000 23,819 Transit 59,134 300,500 -314,944 18,507 63,197 Building 366,579 282,655 -330,854 318,380 Search & Seizure 6,679 1,821 -3,600 4,900 State Revenue Sharing 159,148 196,500 -149,043 -20,000 186,605 Housing Rehabilitation 653,540 92,000 -9,409 736,131 RSVP 1,995 78,314 -84,441 11 ,000 6,868 Cable Franchise 5,213 20,400 -23,630 1,983 Street 614,801 1,091,500 -1,237,725 12,000 480,576 City Gas Tax 181,856 130,000 -239,180 72,676 Bonded Debt 102,792 651,000 -671,715 82,077 Bancroft Bond 5,771 229 6,000 Economic Development 231,484 10,000 -34,082 207,402 CDBG 4,781 -4,781 0 Police Construction 2,672,573 344,000 -2,708,039 308,534 General Fund CIP 25,490 133,000 -312,322 426,216 272,384 Special Assessment 378,553 155,000 -297,500 236,053 Street/Storm Capital Improvement 983,942 369,016 -786,200 32,000 598,758 Parks SDC 739,690 80,000 -60,000 759,690 Transportation Impact Fee 5,716,718 760,000 -325,000 6,151,718 Storm Water SDC 970,449 70,000 -391 ,000 649,449 PW Facilities Exp/Construction 28,538 1,200 -3,582 26,156 Sewer Capital Improvement 98,499 4,000 -29,102 73,397 Sewer Treatment Construction 1,223,193 1,804,483 -2,121,433 906,243 Water System Construction 3,056,668 1,724,281 -1,602,245 3,178,704 Water 620,424 1,727,581 -1,575,625 -268,000 504,380 Sewer 284,970 2,320,749 -1,846,712 -443,000 316,007 Water SDC 1,279,686 205,000 -552,502 932,184 Sewer SDC 1,070,511 275,000 -591 ,540 753,971 Information Systems 87,620 391,802 -436,032 14,000 57,390 Central Stores 3,560 16,900 -16,000 4,460 Self Insurance 214,594 380,159 -425,141 169,612 Technical & Environmental 373,673 218,700 -1,113,196 839,000 318,177 Building Maintenance 51,843 619,688 -643,463 25,000 53,068 Equipment Replacement 261,999 195,779 -397,718 179,000 239,060 Library Endowment 23,029 23,029 Museum Endowment 9,921 479 10,400 TOTAL 24,728,442 23,768,127 -27,883,054 0 20,613,515 56 ESTIMATED FUND BALANCES 2007-08 Fund Rev Exp Fund Fund Balance Ex of Ex of Net Balance 7/1/2007 Transfers Transfers Trartsfets 6/30/2008 General Fund 1,880,077 9,591,655 -9,355,861 -479,568 1,636,303 General Operating Reserve 23,819 5,000 28,819 Transit 63,197 320,500 -357,925 18,507 44,279 Building 318,380 318,720 -358,782 278,318 Search & Seizure 4,900 100 -5,000 0 State Revenue Sharing 186,605 195,000 -315,043 -20,000 46,562 Housing Rehabilitation 736,131 97,800 -10,147 823,784 RSVP 6,868 64,251 -94,088 28,259 5,290 Cable Franchise 1,983 21,000 -20,500 2,000 4,483 Street 480,576 1,070,000 -1,400,286 -9,000 141,290 City Gas Tax 72,676 127,000 -176,530 23,146 Bonded Debt 82,077 666,000 -665,000 83,077 Bancroft Bond 6,000 300 6,300 Economic Development 207,402 7,000 -43,398 171,004 CDBG 0 0 Police Construction 308,534 2,000 -310,534 0 General Fund CIP 272,384 -377 ,802 137,802 32,384 Special Assessment 236,053 255,000 -166,735 324,318 StreeUStorm Capital Improvement 598,758 2,993,000 -3,387,541 204,217 Parks SDC 759,690 115,000 874,690 Transportation Impact Fee 6,151,718 1,355,000 -1,122,894 6,383,824 Storm Water SDC 649,449 85,000 -578,000 156,449 PW Facilities Exp/Construction 26,156 800 -21,956 5,000 Sewer Capital Improvement 73,397 17,754 -29,102 62,049 Sewer Treatment Construction 906,243 2,684,539 -2,810,362 780,420 Water System Construction 3,178,704 1,791,801 -1,677 ,378 3,293,127 Water 504,380 1,789,051 -1,627,659 -276,000 389,772 Sewer 316,007 2,289,451 -1,981,243 -451,000 173,215 Water SDC 932,184 300,000 -724,219 507,965 Sewer SDC 753,971 325,000 -649,710 429,261 Information Systems 57,390 429,802 -463,318 2,000 25,874 Central Stores 4,460 16,900 -17,000 4,360 Self Insurance 169,612 500,500 -569,761 100,351 Technical & Environmental 318,177 230,500 -1,273.474 861,000 136,203 Building Maintenance 53,068 645,742 -686,262 12,548 Equipment Replacement 239,060 10,000 -443,060 194,000 0 Library Endowment 23,029 971 24,000 Museum Endowment 10,400 500 -8,000 2,900 TOTAL 20,613,515 28.322,637 -31,720,570 0 17,215,582 57 Transfers From General Fund/Non Departmental General Fund/Non Departmental General Fund/Non Departmental General Fund/Non Departmental General Fund/Non Departmental General Fund/Non Departmental General Fund/Non Departmental Transit Revenue Sharing Street Fund/Miscellaneous Street Fund/Miscellaneous Water FundlMiscellaneous Water Fund/Miscellaneous Sewer Fund/Miscellaneous Sewer Fund/Miscellaneous Sewer Fund/Miscellaneous Museum Endowment TOTAL To Transit Fund RSVP Fund Cable TV Fund Street Fund CIP Fund IS Fund Equip Replacement Fund Equip Replacement Fund Street Fund T & E Fund Equip Replacement Fund T & E Fund Equip Replacement Fund Water Fund T & E Fund Equip Replacement Fund General CIP 58 Amount 27,507 28,259 2000 280,000 129,802 2,000 10,000 9,000 20,000 239,000 70,000 311,000 35,000 70,000 311,000 70,000 8,000 1,622,568 Est Debt Est Debt Long Tenn Debt Outstanding Outstanding 06/30/07 06130108 Bonds (Pool) 455,000 310,000 Bonds (Police) 6,915,000 6,680,000 State Loan (Wastewater Plant) 23,200,588 21,882,677 State Loan (Water Plant) 14,988,562 14,461,054 TOTAL INDEBTEDNESS 46,559,150 43,333,731 59 .4;->..... 1-'.--' ~. /. '~. 1"'.' ;=;1-'\.. rco . ~ WQ.QD~\L~N 11/ { cl , P II , f1 I (d I!I 8 4 11A ~~ . . June 1 L 2007 FROM: Woodburn Urban Renewal Agency Honorable Mayor and City coun~~ John C. Brown, City Administrat~ TO: SUBJECT: Reimbursement Agreement for Services, Materials and Projects RECOMMENDATION: It is recommended that the Urban Renewal Agency and the City Council approve and authorize, respectively, the Chair of the Agency and the City Administrator to execute the attached reimbursement agreement between the Woodburn Urban Renewal Agency and the City of Woodburn for fiscal year 2007-08. BACKGROUND: Urban Renewal law requires tax receipts received by an urban renewal agency to be used to retire debt. Indebtedness can be established by issuing bonds or similar debt instruments, through loans from public or private agencies, or by contractual arrangement. In April 2005 the City Council and Urban Renewal Agency authorized the execution of a reimbursement agreement for fiscal years 2004-06. In June, 2006, the agreement was extended for one additional year, through June 30, 2007. DISCUSSION: Tax receipts of $493,000 are estimated to be received in 2007-08. As indicated in the Background, these funds must be used to retire indebtedness. Since the City and Agency executed the last reimbursement agreement, the Agency issued $1,850,000 in debt, through a private borrowing. Debt service on this amount is $228,000 in 2007-08. Agenda Item Review: City Administrato Finance a-1 "/ 60 Honorable Mayor and City Council June 11, 2007 Page 2 . . In 2007-08, the City will concentrate on completing the Front street reconstruction and widening project. The Agency's share of the cost of these phases of the project was increased to $1,760,000. Budgeting for 2007-08 also requires the Agency to support the cost of an annual audit, and specialized legal and consulting services ($6,500). Expenses continue to be budgeted in City accounts, and reimbursed by the Agency pursuant to this agreement. Funds necessary to reimburse the City will be provided from the urban renewal funds on hand. The attached agreement facilitates the Agency's reimbursement of costs advanced by the City for the fiscal year. This is the same agreement format approved by the Council and Agency in 2005 and 2006. Your approval of the attached agreement is respectfully recommended. FINANCIAL IMP ACT: The attached agreement facilitates, consistent with the schedule provided in Exhibit A to the Agreement, debt of the agency, and repayment to the City of a total for fiscal 2007-08 of $1,766,500. 61 AGREEMENT FOR SERVICES BETWEEN WOODBURN URBAN RENEWAL AGENCY AND CITY OF WOODBURN This Agreement for Services (Agreement) is entered into between the City of Woodburn (City), an Oregon municipal corporation, and the Woodburn Urban Renewal Agency (the Agency), the urban renewal agency of the City of Woodburn, created pursuant to ORS 457.035 through ORS 457.460. Recitals Whereas, by Ordinance No. 2283 the City activated its urban renewal agency pursuant to ORS 457.055, and designated the City Council of the City of Woodburn to exercise the urban renewal powers pursuant to ORS 457.045 (3); and Whereas, by Ordinance No. 2298 the City Council adopted the Woodburn Urban Renewal Plan (Plan), Section 1100 of which states, in part: "... the Agency may borrow money from, or lend money to a public agency in conjunction with a joint undertaking of a project authorized by this plan."; and Whereas, Section 600 of the Plan identifies as projects which may be undertaken pursuant to the Plan in the urban renewal area: A) Public Improvements including construction and repair of parks, streets, and sidewalks; and C) Plan Administration including personnel and other administrative costs incurred in management of the renewal plan; and Whereas, the City and the Agency work in partnership to accomplish the provisions of the Plan adopted by the City Council and put before the Agency for implementation, and Whereas, the City and the Agency wish to clarify the relationship between the City and the Agency with respect to services to be provided by the City to the Agency, and the Agency's obligation to pay the City for those services, and NOW THEREFORE, the City and the Agency agree as follows: Terms of Agreement In consideration for reimbursement for the costs of services and materials and projects according to the terms of this Agreement, the City will provide the following services and materials to the Agency according to the terms of this Agreement: 1. Personnel Services. 1.1 City staff to provide all staff services required to implement and administer the Plan and any other Agency activities. Staff assigned to perform functions in support of the Agency will continue to be P...\GE 1 - CITy/AGENCY REIMBURSEMENT AGREEMENT, 2007-08 62 employees of the City and will provide services to implement Plan as directed by the Agency. The City will not charge the Agency for these staff services pursuant to this Agreement. Nothing in this Agreement, however, shall prevent the City from requiring reimbursement from the Agency for these services in future written agreements. 1.2 The City Administrator has final and exclusive authority over decisions to hire, fire and discipline the City employees assigned to perform functions in support of the Agency, under the City's personnel rules and policies. 1.3 Except as specifically provided in other sections of this Agreement or as set out in a future written agreement of the parties, charges to the Agency for materials will be the same as any inter-departmental City charge. 2. Insurance. 2.1 The City will procure and maintain property and liability insurance covering the Agency's activities at such levels as the Agency deems necessary and appropriate. The City will not charge the Agency for insurance premiums pursuant to this Agreement. Nothing in this Agreement, however, shall prevent the City from requiring the Agency to pay for this coverage in future written agreements. 3. Professional and Consultinq Services. 3.1 The City and the Agency will consult with one another regarding selection of independent contractors providing professional and consulting services, including bond counsel and the financial advisor for debt issuance for the Agency, if any; general or specialized urban renewal consulting, and audit services for the Agency. 4. Leqal Services. 4,1 The Agency may obtain legal services from the City Attorney and/or outside legal counsel as the Agency determines, in consultation with the City, best meets the needs of the project or issue at hand. The Agency shall not reimburse the City for legal services requested of the City Attorney for the period of this Agreement. Nothing in this Agreement, however, shall prevent the City from requiring reimbursement from the Agency for these services in future written agreements. The Agency shall be responsible for the P,\C;E 2 - CITY:AGENCY REII.tBURSE~J1ENT AGREE1,~ENT, 2007-08 63 cost of legal services provided to the Agency by outside legal counsel. 4.2 If legal services are provided jointly to the City and the Agency, the City and the Agency will agree on a cost allocation for such services prior to such services being rendered. 5. Accountinq Services. 5.1 The City shall provide all accounting services related to the Agency's debt service fund and investment of funds pursuant to this Agreement. Nothing in this Agreement, however, shall prevent the City from requiring reimbursement from the Agency for these services in future written agreements. The City will not charge the Agency for these accounting services pursuant to this Agreement. 6. Financial Matters. 6.1 Except as specifically provided herein, the City agrees that it will not make any charge against any Agency account without first obtaining the approval of the Agency. 6.2 The Agency will cooperate with providing all necessary financial information to the City for the City to include in its Comprehensive Annual Financial Report (CAFR). 6.3 The Agency's financial records will be available for inspection by City at all reasonable times. 7. Public Improvements. 7,1 The City will act as the lead agency for the purpose of constructing projects in the urban renewal area, and will be responsible for project design and engineering, obtaining any planning approvals and permits, for forwarding payment of any standard fees, and for construction management for construction projects. 7.2 Projects that will be constructed in the urban renewal area during the term of this Agreement, consistent with those shown on Exhibit A, are joint projects of the City and the Agency. The Agency and the City shall share the costs of these projects according to the reimbursement schedule in Exhibit A. 7.3 All public improvements constructed by the City and Agency during the term of this Agreement shall be accepted, owned, and maintained the City after construction is complete. PA'.:JE l - CITy/AGENCY REI~.1BURSEi\'ENT AGREE:\,lENT, 2007-08 64 8. Compensation. Agency shall pay to the City an amount not-to-exceed $1,766,500 for the services and projects described in this Agreement during the term of the Agreement. Payment shall be for the amounts actually expended by the City for the services and projects listed on the schedule for Agency's payment for such services and projects, which is attached hereto and incorporated as Exhibit A. Exhibit A may be amended by mutual agreement of the parties. 9. Term and Termination. 9.1 The term of this Agreement shall be effective July 1, 2007 and shall continue through June 30, 2008, unless terminated pursuant to this section. 9.2 Either party may terminate this Agreement at any time by giving the other party written notice not less than ninety (90) days prior to the proposed termination date. DATED this day of June, 2007. WOODBURN URBAN RENEWAL AGENCY CITY OF WOODBURN, OREGON Chair City Administrator PAGE 4 - CITy/AGENCY REIMBURSEMENT AGREEMENT, 2007-08 65 EXHIBIT A SCHEDULE OF SERVICES, MATERIALS, AND PROJECTS REIMBURSED BY THE WOODURN URBAN RENEWAL AGENCY. 2007/08 Reimbursable Maximum Reimbursement UR Consulting Services Independent Legal Counsel Audit Services $ 2,500 $ 1,500 $ 2,500 Front Street Reconstruction Project (Phases II and III) $ 1,760,000 TOTAL $ 1,766,500 66 ,"-', '\ ~ WQ.Q.:Q~~~N 1J/A~_1 L liB r~'~ Ilt(..:rpl~ral,d 1,~8q . . June 11, 2007 TO: FROM: Honorable Mayor and City Council . John C. Brown. City Administroto~ SUBJECT: Termination of Agreement with RB & G Construction, LLC for Construction of the Woodburn Police Facility RECOMMENDATION: It is recommended that the City Council authorize the City Administrator to terminate the agreement with RB & G Construction, LLC for construction of the Woodburn Police Facility. BACKGROUND & DISCUSSION: On August 22, 2005, the City Council awarded a contract to RB & G Construction, LLC (RB & G) to build the new Woodburn Police Facility. The police department occupied the building in December 2006. Although the construction has been substantially complete for some time, certain items were not finished by RB & G. The City team: project architects, construction manager, and City staff, have worked with RB & G to attempt to obtain completion of the remaining tasks. Limited success was had in reducing the number of uncompleted items. Disputes between RB & G and its subcontractors, however, have prevented any further progress and remain unresolved. The City is neither directly involved in, nor financially liable for, these disputes although it has acted as an intermediary and has taken steps to assure that subcontractors can access RB & G'S performance bonds. Major items not completed are clerestory windows and landscaping. Lesser, but additional concerns are warranty issues, operations & maintenance manuals, and other punch list items. On May 23, 2007, counsel contacted RB & G with the notice required under the construction contract, providing RB & G notice of the City's intent to terminate the contract if remaining work was not completed within seven days. RB & G did not respond. Accordingly, the only option appears to be contract I\yenda Item Review: City Administrator '!/ City Attorney _ Finance .) '/ .)1 /, 67 Honorable Mayor and City Council June 11, 2007 Page 2 . . termination. Therefore, your approval of the recommended action IS respectfully requested. Upon termination of the contract, the City will contract independently with landscaping, glazing, and other subcontractors to complete remaining items. Staff will also pursue all actions necessary to obtain operations and maintenance manuals and other documents required of RB & G. FINANCIAL IMP ACT: The City has $234,253.47 retainage under the construction contract. This funding will be used to complete the project, and to pay liquidated damages owed the City by RB & G. Those damages amount to approximately $65,000 and will pay the costs associated with extending the architect and construction manager's contracts beyond the completion date required in RB & G's contract. JB 68 Draft Report City of Woodburn 2007 Sewer Rate Update Study P;"3pared by n .. E ,-' d Ill) In I': ., 1\ d i=.I\.lJh'-I..l An.II~""", 73 ~/:'7'--=-,i-r..'. . t~- .' , ..... WQ.QPBQ.~N 1 II ( J r p " , II t ,a 1 S j lJ llC ~~ . . June 11, 2007 FROM: Honorable Mayor and City Council through City Administrator Frank Tiwari. Public Works Direclor ~ . ~~_ Randy Rohman, Public Works Program Manager/-;t TO: VIA: SUBJECT: Citizen Wastewater Rate Advisory Committee Recommendations for Wastewater Rate Increases RECOMMENDATION: Following staff presentation, approve resolution establishing wastewater rate increase and rate classification recommendations of the Citizen Wastewater Rate Review Committee. BACKGROUND: Following completion of the Wastewater Master Plan in 1995, City Council Clpproved a rate increase effective in November 1995 to fund construction of the advanced wastewater treatment facility and to fund operational needs for the wastewater treatment facility. Funding for the completion of the plant was from a combination of rate revenue, system development charges and Department of Environmental Quality {DEQl Clean Water state Revolving Fund (SRF) Loans, The SRF loans provided the major portion of funding for the plant and have a 20-year payment schedule. The wastewater rate structure developed 11 years ago has worked well and exceed by more than twice the assurance made in 1995 that there would be no additional rate increases for at least five years. The rate increase also funded the continuing operation and maintenance 2xpenditures required for the daily operation of the treatment plant, collection system and SRF payments and reserves. The new plant required additional maintenance personnel and was significantly more complex than the treatment operation that was replaced. The miles of sewer line have increased by over 15% since 1995. Since 1995 inflation by itself has increased by approximately 36% however an approximately 51 % increase in population has helped to keep the wastewater operational funds intact without a rate increase. ,1/ J " I City Administrator . /!(/;/ City Attorney f~; L ') .~ ;i~r,j(Jtem !<e/ie'A<: ''I I } . 'i -. 1 .'" ., Flnanc~ L.J;..J, 69 Honorable Mayor and City Council June 11, 2007 Page 2 . . Wastewater funding requirements after the new plant came on line in 2001 were significantly increased over previous plant operation. The new plant utilized more electricity and required more skilled maintenance personnel. After the warranty period expired component replacement and maintenance costs also increased for the treatment plant. These higher utility and operational costs along with ongoing economic inflation caused operational budgets to increase. In addition loan payments and the SRF loan reserve requirements became part of the budget. These increased costs resulted in reduced contingency funding and some money was borrowed to match the required reserve. The funding situation and shortfall in revenue available in the Wastewater Construction Fund for reserves and required plant upgrades and Wastewater operations fund for maintenance has been anticipated. The projected shortage of Wastewater Funds after fiscal 2006-2007 was mentioned to the budget committee as part of the 2006-2007 budget planning process. Work will begin in summer 20070n an updated facility plan that will address rate and system development charge issues to deal with future projects and operational needs that are identified in the long term planning process. After the planning process is completed in approximately January 2009 Council will address permanent rate requirements as well as any needed system development charge modifications. However, to deal with the current funding needs until the facility planning process is completed there was a critical need for an interim rate increase. The interim rate increase would use the existing rate structure as a basis. At the December 11, 2006 meeting, Council authorized the Mayor to appoint a Citizens Wastewater Rate Advisory Committee and for the City Administrator to enter into an agreement for professional services to conduct an interim wastewater rate study to address wastewater funding needs. A t the February 11, 2007 City Council meeting, the Mayor appointed with council approval a Citizens Wastewater Rate Advisory Committee. On February 5, 2007, the City Administrator entered into a professional services agreement with Galardi Consulting, LLC to conduct the interim wastewater rate study. T:--',e Citizens Wastewater Rate Advisory Committee met three times in March and April 2007 and addressed the issues involved with the wastewater funding needs and potential rate scenarios that would meet wastewater funding needs over ~ 'e Three year interim time frame for the study. The committee evaluated the consultant's rate scenario analysis and made decisions on three areas. These 70 Honorable Mayor and City Council June 11, 2007 Page 3 . . areas were wastewater rates, rate classification for hotels and motels, and septage rates. For wastewater rates, three different rate increase scenarios were evaluated. At the committee's April 24, 2007 meeting, the following recommendations were made: . Wastewater rates should be increased in accordance with the smoothed rate model that resulted in a 12 percent annual increase in each of the next three years. . The rate classification for hotels and motels should be changed from multi family to commercial. . Septage rates for residential uses should be increased at the same rate as city sewer rates but the rate would be capped at 9(/. per gallon in the third year of increase in order for the city's treatment plant to remain competitive with other plants in the area. DISCUSSION: The Citizen Wastewater Rate Review Committee carefully reviewed the financial situation of the wastewater funds with the assistance of City staff and the rate study consultant. The Council has been provided copies of meeting minutes as part of previous agenda packages. The committee reviewed three possible rate increase scenarios and selected the smoothed approach that they determined to be the best for the City and its residents. The results of their deliberations are included in the attached report prepared by the rate study consultant. Staff recommends that direction be given to bring back a resolution for Council approval that will implement the recommendations of the Citizen Wastewater Rate Review Committee for rate and classification changes that were outlined in this memo. It is planned that if Council approves this course of action that the increases will be effective for wastewater use in the month of August 2007 and increases would be reflected in bills sent to customers in September 2007. The minimum monthly bill for a residential customer will change from the current $20.20 to $22.62 for FY 2007-08 followed by $25.34 in FY 2008-09 and $28.36 in FY 2009-10. 71 Honorable Mayor and City Council June 11, 2007 Page 4 . . FINANCIAL IMP ACT: The rate increase implementation is needed in Fiscal Year 2007-2008 and an increase was included in the proposed budget, but some modification may be needed with the recommended smoothed increase. The additional revenue generated for plant operations, capital needs and debt repayment is estimated to be $333,940 in FY2007-2008, $963,573 in FY 2008-2009 and $1,565,688 in FY 2009-2010. 72 Acknowledgments We would like to thank the City of W oodbum and the Wastewater Rate Review Committee for their assistance and cooperation in this study. In particular, we would like to express our appreciation to the following individuals for their extra efforts in this regard: Wastewater Rate Review Committee John Reinhardt, Chair Jeff Southwell, Vice Chair Martin Peterson Willis Grafe Kaimas Patel City Staff Frank Tiwari, Public Works Director Randy Rohman, Public Works Program Manager Frank Sinclair, Wastewater .rreatment Plant Superintendent Curtis Stultz, Assistant Wastewater Treatment Plant Superintendent Julie ~loore, Civil Engineer TeLhnici,\n HI 74 T able of contents Section 1. Introduction..,.. II.. II '" ........ II II .... ........ .... .... ... .............. .... II .... .... .,....... ... II ......... ...... II ....... II ......1-1 Authorization and Purpose............. ....... .... ........................ ..................... ........... ........... ......1-1 Background. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-1 Report Contents and Organization.... ........... .......... ............ .......... ......... ......... ...... ..... ..... ...1-1 2. Financial Plan. II... ...... ...... II. ......... ,., II... ........ .......... ................. II ..... II II.. II ........ .... II .".... ...........2-2-1 Overview..... ..,.... .... ........... ..... ........... ............... '... .......... .,. ....... ........ ......... ..... ............... .....2-2-1 Revenue Requirements and Requirements from Rates ...............................................2-2-1 Key Forecast Assumptions.................. ..... .......................................................... ...2-2-2 Operation and Maintenance Costs ..... ............ ............ ....................................... ...... 2-2 Capital Improvement Program................. ............................................................... 2-4 Revenues ........................................................ ........ ................................ ........................... ..2-2-6 Rate Increase Strategy ............................ .......... ........................... ..... ..... ............ .....2-2-6 3. Rate Design..... ............... ............ ........ ...... ..... ........................... ..... ........................... ...... ....3-2-1 Existing Rates......... ........................................................ ................................ ................... .3-2-1 Revised Hotell Motel Rates......................... .............................................................,...... .3-2-1 4. Recommendations ..... ........ .............. .......... ....... .......... ..................... .................... ................ 4-1 Financial Planning... ..................,..................................... ........ .............................................4-1 Rate Design....................................................................... ............ .................................. .......4-1 .A ppendix A -- Wastewater System Financial Forecast: Sources and Uses of Funds 75 SECTION 1 Introduction Authorization and Purpose In January 2007, the City of Woodburn (the City) authorized Galardi Consulting, LLC to conduct a s~wer rate update study. The purpose of the study was to provide an interim update of rates, to reflect: 1. Reflect near-term (through fiscal year 2009/10) projected capital and operation and maintenance (O&M) costs of the system 2. Existing debt reserve requirements 3. The rate increase strategy recommended by the Wastewater Rate Review Committee (WRRq. In addition, the study was to evaluate a revised rate structure for hotel and motel customers. Subsequent phases of the work are to be conducted following completion of a wastewater master plan update, planned for completion in 2008. The master plan update will identify the long-term capital and operating needs of the system, from which a new long-term rate strategy may be developed. Additional equity issues related to the existing rate and SDC methodologies will also be addressed at that time. Background The City of Woodburn completed a Wastewater Master Plan in 1995 that identified system improvements needed over a 20-year planning period. As a part of the master planning process, revised wastewater service rates were developed and have not changed since 1995. The City completed a S38 million dollar phase one upgrade to wastewater treatment facilities in 2001. '1 he current rate structure is not fully m~~ting operatiomll and loan reserve funding needs. Report Contents and Organization [n addition to this section, the following sedions are included in this report: . Section 2, Financial Plan, presents the multi-ye.\r waste..",\ter financial pbn, including proieded Cl)StS, revenues, dnd Llt~ incre.ls,"s. . Section 3, Rate Design, summ,lfiZeS the current r,lte structure ,lOLl modific,ltiuns fur the hutell motel cusll1mer cl,\ss, Section 4, Recommp.ndations, "umtl1,lri/.L'S tlw ~)rdimin,lfY r"L'lll11mt'nd,ltiuns of the I,\' R?-C, 76 SECTION 2 Financial Plan Overview The building blocks of the financial plan are the projections of costs or I revenue requirements' that the City will incur during the planning period (fiscal year 2006/07 through fiscal year 2009/10) and the revenues, under existing rates, which the City expects to generate during the same period. Revenue requirements include operation and maintenance (O&M) and capital costs. O&M costs are the routine costs of operating and maintaining a utility system in order to provide service. For the purpose of rate setting, revenue requirements are projected from budgeted expenses, adjusted based on historical cost trends and the expertise of utility staff. Examples of O&M costs are chemicals and electricity used at plants, skilled plant operator labor, and administrative expenses. Capital costs, as defined for the purposes of this study, are the resources used to acquire or construd capital assets. These include current revenue funded improvements (pay-as-you- go), planned annual contributions to funds for such proposes, and ongoing debt service requirements (principal and interest payments on outstanding loans). Capital assets are defined as major assets that benefit more than a single fiscal period. Typical examples are land, improvements to land, easements, buildings, building improvements, vehicles, machinery, equipment, and other infrastructure. Capital costs are projected for the rate settinz period based on capital improvement plans (CIPs), and debt retirement schedules. . .'0 determine the amount of revenue that rates must generate annually, the total revenue requirements are reduced by nonrate or other system revenues. Total requirements less other system revenues equal requirements from rates. This report presents the near-term wastewater system financial plan. The financial plan provides the framework within which to analyze the overall impact on sewer rates of implementing the capital project list, and meeting current loan reserve requirements. The components of the financial plan are discussed in more detail below. Revenue Requirements and Requirements from Rates In order to develop <.ldequate revenu~s from a system of wastewater rates, the annual revenue requirements of the utility must be ddermined, The b..lsic revenue requirements .\re composed of: . O&\{ coo;ts; · ,\nnu.ll c.lpit.ll improvemt.:>nt projeds fundeLl by (.ltes .\nd r,"s,"rVl:S; · Debt service expenditun:5 (prinl.'ir,ll ,md interest un W,1stew.\ter ntility,rd.ltcd debt il1sll'unwnh); .1I1d, ~ l'~',lrhfl'rs tl) llw <. 'itv' ~ ''.It'itcll .1l1d "thd fllllds fur indir~'\.. t dnd dirl~d ,>vr, il'L:S pro\'i,kd ." the lllditv, ~ 1 77 In addition, annual requirements include a minimum contingency equal to 3% of annual O&M costs. However, 100% of annual contingencies are assumed to be unspent and roll forward to the subsequent year beginning balance. Total revenue requirements and requirements from rates were determined for the current fiscal year (FY2006/07) through FY2009/10. For the City, non-rate revenue sources include interest income, other fees and charges, and miscellaneous revenue. Like revenue requirements, these non-rate revenue sources are forecast over the study period. As mentioned previously, they are then deducted from overall revenue requirements to determine rate requirements. Key Forecast Assumptions To develop the financial plan, we relied on the following information provided by the City: . Fiscal year 2007/08 through FY2009/10 capital improvement plan. · Actual FY2005/06 and budget FY2006/07 revenues and expenditures for the sewer operating and capital funds. . Existing and project debt service schedules. . Customer growth trends from FY 2003/04 through FY 2006/07 The financial plan is based on a set of overall assumptions related to timing, customer growth, inflation, and other factors, as well as the phasing of the City's CIP. The following is a list of key assumptions used in the forecast: · The budget for fiscal year ending June 30,2007 was used as the base year. · Annual customer growth rate is assumed to approximate 2.0% throughout the Shldy period. · Operation and maintenance costs are assumed to grow at annual rates ranging from 4: %- 7%. Specific escalation factors used are: ,. ~Iat~rial and scrvic~ costs - 4: % ,. rersonn~llabor costs - 5% ,. LJersonnel benefit costs - 701,) . Capital costs will increase .l.t dn <mnudl rate of 4~~. · The City maintains a minimum operating funLI contingency of J% of O&~[ costs. · Interest eMnin~s on fund bdI.\l1ces dnli reserves arc estimated to .KGUe at a rate of <t.Y:!) .mnualIy. Operation and Maintenance Costs OperationuH.ln1.1inten.lnce ccsts .He shown in r.lble 2- L dl1LI include .lll Cl1<;ts ,1ssl'ciateLl with uperLltin:!, .1l1d m<)int.lining the systems, including per<;nnneL materic)ls .md services ",..,ts, .Hld .ldll1ini~trati\L' tr.msk'rs. O&~[ ("sts .)ls,) include l1Lln-CIr rl~Llted ,.,Ipit.)l \1utL)ys. . "'.\"t r ~\ .,t, ',n O,~\[ ,,:-.ts ,1l'L' pr,)jL"tL'd f'lr the .,tudv ~ll'ril)d b.lo.:,ed ,'("\ ~h\> hlld~~d~~d c' 't ":'l,i] ;",:,~ , ..,t iln.ltL:d td,d" .ii1Ll the .l'i,>'.<lHL:d c.':-il.ddti, n (,lks llrVSt~lltl'd pre\ t. usl:-. 78 P~~nnel ~4!~I~tl~m__ _~_ '-JYC1~_ _ _ __ Benefits Subtotal Materials & Services ~~;leraISUPQlieS ~~:~{-- ~~:~~L~~:~fF . H:~~~~- ~~:~~~Aud~ting. -_. _1~:~~t_. ..1~:m-=L ~~:~~l ... ?~:~~ M~<!L~-'-- _ _. 2,9Q9. L ~,1_90J 2L2~_ . ~L~.~~ q_tb~!f!!>fessional Service 27,OQO+ 27.000~_ 2~,Q80 \_ .. 2~03. 1~!eP!1~.!!~9a!C1_ _ . . __ 19254 r 19LI~_ . _._20,544 L- .. ?1,366 is"'~~. _ .. ..: .2~',iE .1iijfrr . _ 2i~~\~. ~t~~ Ei~m~cat~~"="~C<O :~~:!iF=:=tii~:.:.:::}i f..JiE ~~:~~!Birit~ =_. .- .~-:~.:. ....~... :..~.....':~2,Li~t-.:-}~l~~j=_:~.-.?~:~M..t:.: ...~39.,~j} .t-!atuLal G~___ _.._H. ....~8.590.~-. 2,?-,9Q<;LL_H..?:~~~(LL 23,7~ EL~!:i~l~.. _. ._ ._ _ 2~:Jl?99~mH . ~()0.Q99_1_. .. H~l?'..QQ.QJ_ 3?~,1~Q . ~9Ii~-"N~~t~Di~po~al _ I 91~~_L.~,5?Q L.9'!)~~.:.m 19.,.~?~. Auto 2,306 I 2 300i 2 392 I 2 488 . ...-.-...-.. .. .... .-....-......,.... .. ..I.........-r... .......1.-......-.-1-....... H..t.........._.. ~lggJ'p_e~()l1al prClP 23,~Q4.'i__ .2.9,~09_i.__2.1.!~~~_~_....... . 22.,1~? .. G~I1!!~tl,.!c:I~ilitt_ 38,~?:?J 3~,5QQI.... 40,919..l ..41.1~?. EqlJ.ip.f!:l~!'tRepair & Maint 103,()()() 129,999 I 134, 160 ~ 139....!??!L ~I,III<:iln~.R~p.~!!~l!.~ail1. 9,6.o.9L .9,()QQJ .9!~~.L_H 1q!~~~ Ye~J~!~J~ePllir 8. Maint 12,!OO,12,799 i 1:3!~.mL~. 1 ~,n~..._ L~~I}<!!y 11,000_1 11 ,QQ9.~ 11 !44.Q_.~ 11,13~_ Regjs.t!.ations./Tuitions 5.659. 5,f:)~9_ . 5,t3.!~, 6,1JL P~r!l1!!~fe~s 17,()()O.' 17,099 17,6f!9. 1a!~~? Other Services 26592 30,592 31,816 . 33,088 Subtotal 806,719 832,057 865,339 899,953 Capital Outlay Oti1er Imp rovements Pas~ngElr Vehicles Systems/Control Equip Other Equipment Subtotal Transfer to other funds Water Fund Technical & Environmental EQuioment Reolacement Subtotal ContlngencyJReserve Contingency Reserve for PERS Subtotal O&M Adjustments r\ddition<l\ Per')ornel Subtotal Total 08.M Requirements Table 2.1 City of Woodbum, OR Wastewater System Rate Study Operations and Maintenance Costs Estimated FY 2006.1 Budget FY 2007-8 Forecast FY 2008-9 Forecast FY 2009-10 .. --F.~'~=:~If~f ...- ~~;~~~:=F-:--~~~-L~~r~~..=--=.~~~~l. 1,004,089 1,030,296 1,089,043 1,151,234 11,000 15,000 20,000 16,000 62,000 70.000 303,000 70,000 443,000 39.835 79,349 119,184 o Q 2,434,992 o o 30,000 o 30,000 70,000 311,000 70,000 451,000 151.989 79,349 231,338 ;'6 GOO 76,000 2,650,691 79 o o 31,200 o 31,200 72,800 323,440 72,800 469,040 29,294 39,675 68,968 19,8CO 79,800 '2,603,390 o o 32,448 o 32,448 75,712 336,378 75,712 487,802 191.781 39,675 231,455 33.790 83.790 2,336,681 Total estimated expenses for FY 2006/07 are approximately $2.4 million, and are budgeted to increase to $2.65 million in FY 2007/08. Personnel costs represent 41 percent of the current year (F,{ 2006/0'7) total, materials and services 33 percent, capital outlays 3 percent, other expenditures including contingencies 5 percent, and transfers 18 percent. Electricity and equipment replacement and repair represent comprise the two largest material and services line items budgeted at $300,000 and $129,000, respectively. Transfers include payment to the: . Water Fund for costs of meter reading and billing expenses such as mailing and for finance department personnel who do the billing and accounting of payments. . Tech and Environment Fund for engineering and administrative functions performed for the plant by personnel in the Public Works Department . Equipment Replacement Fund for ongoing replacement of wastewater system equipment. The city currently budgets $79,349 for Public Employees Retirement System (PERS) reserves. The reserve fund is in response to past state litigation that has the potential to create additional city obligations to PERS. The reserve fund is held at current levels in FY2007 /08, and then is reduced to $39,675, reflecting recent information related to the decreased likelihood these additional PERS obligations will materialize. Should the funds no longer be needed, they will become available for use on other system expenses. From FY 2006/07 through FY2009/10, total annualO&M costs are expected to increase by 4.8 % percent on average, from a total of approximately $2.6 million to $2.8 million. The projected operating requirements include the addition of one full time equivalent (FTE) position beginning in F'{2007/ 08. Capital Improvement Program Future capital expenditures for the sewer system are based on the City's estimated capital improvement program through FY2009/10. The City has identified a total of approximately ~2.58 million (in 2007 dollars) in Glpital improvements. The projects are necessary primarily to conduct necessary repair and maintenance of existing system components, and to conduct pilot testing and planning studies to determine longer-term capital needs related to regulatory requirements (in particular, Total ~laximum Daily Load limits). The City will be entering into ,\ ~lutual Agreement anJ. Onler (~lAO) with the Oregon Dep<utment of Environmental Quality (DEQ) on how the City will aJ.dress the temperature, Ph and <\mmonia limits to be establisheJ. for the river. Llble 2-2 presents the capital improvement plan for the sc\ver system for the forecast period (FY2007/08 through FY2009/ 10), in 2007 dollars. Based on ,in estimated annual clpitJ.1 0 )st Lscal..1tion r,lte of to percent, the tl)tal projected c,lpital impruvL'ment costs fur the Wclstcw.lkr s:, stem ,He S2.63 million through FY2009/ to. 2\ 80 Table 2-2 City of Woodburn Wastewater System Rate Study Capital Improvement Plan - (2007 dollars) Project Lift Station AlarmJPower/Control Upgrade Sludge Lagoon Dredge Facility Plan (DEQ Loan)# Wood to Energy Pilot/Design/Construction Santlam Pump Station Replacement Mill Creek Pump Station Pump Replacement Rainier Lift Station Base Repair Property Puchase of Koenig Property North Trunk Rehab/Hazelnut bridge Xing Rehab Cleveland to Wilson Sewer Line South West (Brown Street) Uft Station Rainier Force and Gravity Sedlon Cascade Drive North from West Hayes Monitoring Wells Replacement Sweeper III RemovaURehab Equipment Replacement Repair Poplar Tree Harvest and Replant Pilot Testing Storm Treatment Improvements West Hayes -- East of Cascade Total Cost 76,000 145,000 600,000 136,912 5,200 150,000 5,200 5,200 192,240 265,200 104,000 5,200 108,160 41,000 50,000 136,080 124,864 144,864 285,000 15,000 46,000 $2,648,320 Funding for the erp will be provided primarily through rate revenue and loan proceeds, including a DEQ loan of $885,000 for facility planning-related costs (including pilot testing), and an interfund loan from the Water Fund. The Water Fund loan is assumed to be paid back over a 3-year period beginning in FY2008/09. Revenue from system development charges is nominal for direct project expenses; however, additional SDC revenue is used to repay a portion of the City's existing debt service, as discussed below. Table 2-3 City of Woodburn \Vastcwatcr Rate Study ('upilallmpruv(!/IIenl Funding Capitallmprovements(1) Funding Sources Existing Reserves loan Proceeds SOCs R ::Ite Re'lem..oe intilrfI.Jnd LQan G;;~clr ;= ..ocds ~1.u,t2m,}rt R ;f:lc"r:::ect -: ~r.ll Total $2,646,320 5139,581 3385,000 S5,2CO 31,217,234 S250,000 399.255 ')50 ceo ')2 ,;41') 320 81 Revenues Table 2-4 shows total revenue requirements and requirements from rates for the period FY2007/08 through FY2009/10. As the table shows, total requirements remain relatively stable at $5.9 million over the study period. Debt service costs include the City's existing wastewater system loans, in addition to the new loans presented in Table 2-3. Capital costs, including debt service and" pay-as- you-go" (current revenue funded capital) average 58 percent of total revenue requirements during the period. Table 2-4 City of Woodburn Wastewater Rate Study Revenue Requirements from Rates Prelim Budget FY 2001-8 Forecast FY 2008-9 FY 2009-10 Revenue Requirements Operation and Maintenance $2,343,353 $2.454,622 $2,571,436 Capital Projects (1) $1,198,000 $832,200 $805,710 Capital Outlay $29.431 $21,684 $22,768 Debt Service 2,317,957 2,497,260 2,592,967 Total Requirements $5,888,741 $5,805,765 $5.992,881 Less Nonrate Revenue: Septage Dumping 190,825 214,201 240,441 Collections 200 200 200 Interfund Loan Proceeds 250,000 Sewer Discharge Fines 1,000 1,020 1,040 DEQ Loan Proceeds 485,000 300,000 100,000 SDCs (Debt) 300,000 391,942 391,942 SDCs (Projects) 5,200 Interest from Investment 40,000 44,814 37,955 Other Miscellaneous Income --- 25,000 25,490 25,990 Subtotal $1,292,025 $982,867 $797,567 Additions to (Use of) Fund Balance -----------------.- ~~._--- ($628,057) ($153,366) $148,970 Net Requirements from Rates O&M 32,086,328 52,168,397 ~2,265,312 Debt 3eN,ce 1,767957 2105,317 2 201,024 C3pl\,~LPro@c\s _ llii374 _ ~35~~,~ 1? __ _. _~877,4~ Requirements from Rates $3,968,659 $4,669,532 S5,344,284 Rate Revenue 3,968,659 4,669,532 5,344,284 Percent Revenue Increase 11-1% 1 7 Pia 14.5% ~: ..;'~,j'~; ,.' j ...., ;'.,.~,~ .~~' ~:Ir::-~ ::'~'5 82 As mentioned previously, significant nonrated revenue sources include loan proceeds and SDC revenue for debt service. Nonrate revenue also includes interest earnings investments and other feesl charges (septage dumping). Fund balances are used to smooth revenue requirements from rates over the study period, in response to recommendations of the WRRC, as discussed below. Rate Increase Strategy As part of its deliberations, the WRRC was asked to consider multiple scenarios of rate increase strategies to fund the needed improvements and operations costs over the planning period. Specifically, the WRRC considered three options: (1) Base Case: Increase is made each year of the 3-year period to meet estimated revenue requirements. for that year. (2) Single Increase: One increase is made the first year of the 3-year period to meet estimated revenue requirements. (3) Smooth: The same increase is made each year of the 3-year period to meet estimated revenue requirements. The WRRC selected the smooth rate scenario for consideration by the City Council. The smooth rate scenario assumes equal annual rate increases of 12 percent. As shown in Table 2-4, the actual revenue percent increase changes in each year, depending on the time of adoption (the first rate increase for FY2007108 is assumed to go into effect after the first of the fiscal year, while the subsequent year increases assume implementation at the start of the fiscal year), and additional revenue generated by gTowth (about 2 percent in each year). Based on the WRRC recommended rate strategy, the revenue requirements from rates increase from almost $4.0 million in FY2007/08 to about $5.3 million in FY2009/10. Residential Bill Impacts Table 2-5 shows the current and FY2007108 bill impacts for a typical single family residenti.:ll user with monthly usage of 8 hundred cubic feet (Cd), along with sample bills from other communities. As the revenue strategy is applied across-the-board to .:Ill rates and customer classes, the bills for all users will increase by the same percentage, with the exception of hotell motel, as is discussell further in Section 4" \-{ore details on the financial forecast are presented in Appendix ,\, in the form of sources .md uses uf funds for each of the four \v.lstewater utility accounting funds. 83 Table 2-5 City of Woodburn Bill Comoarison (As of 4/2007) Rate Comparison Single Family Bill (8cct monthly use' I $48.62 Portland. McMlnnville $47.22 West Linn $42.64 Salem. $38.82 Wilsonville. $38.66 Newberg. $36.91 Woodburn (w/12% increase) $34.69 Albany. $31,59 Corvallis. $31.02 Woodbum $30.97 Clean Water. $28.62 Hillsboro. $28.62 I lake OsweQo. $24.69 \ Gresham. $23.68 'Current Rates .- ~ 84 SECTION 3 Rate Design A.s discussed in Section 1, the scope of this study included a limited review of the rate structure with respect to the classification of hotel! motel customers. Existing Rates Table 3-1 provides a summary the Citfs existing rate schedule. Wastewater charges for residential customer and commercial customers are based on a base charge for a minimum usage and a uniform rate for water usage above the minimum. Residential usage is based on the lowest three months in the four month winter month winter period and the winter usage is established annually. Commercial and non-significant or light industrial rates are based on monthly. Table 3-1 City of Woodburn Existing Sewer Rates (Effective 11/1995) Qty Customer Volume Allowance Customer Class Charge (1) Charge (Sleet) (et) Resid~ntial $20.20 $3.59 500 Multi-Family (2) $20.20 $3,59 500 Commercial $25.54 $5.49 600 (1) Assessed per unit for residential & multi-family; per account for commercial (2) Includes hotel/motel customers (he City has a separate rate schedule for industrial customers with a non-residential type discharge that consists of a base charge for a minimum amount of flow, biochemical oxygen demand (BOD) and suspended solids (55) <lnd fixed rates for flow, BOD and SS that are over the minimum use, 5eptage is accepted at the W..lstewater treatment plant and there is a per gallon rate with .l minimum charge. Revised Hotel/Motel Rates . \n c~lUlty i:.;suc \V.\S raised by hotel! motd uwn~rs with respect to the clssessment of the minimum ch.uge. Lnder the current rate 'itnlLture, each hotd! motel unit is chMged .\ full dlstomL'r ~hc1rge, regclnHL'ss uf occuF.mcy. Because occupancy r,\h.'s for hotel/ motel businesses knd to be signific~l11tly lo\vL'r them multifdmily residl'nti,ll units, the City v., ,\5 .ISkl.d tn {l,uk .It tIlt' t"luity nf th(~ current pr,\di.cL', fhe \VRRC nmsiderL'Li ,m L'v.\lu,\ti.,m d the itn~).1d l,n r.1tp"i I)f rl?CL1ssifying Iwtd/ motL'1 L'lIstomt.:rs tll the ':L)mmt.:rci,tl debs. fhis ; (1.\1\ .,is c.) tim,t teL! th.1 t [L".;tn:dll ri l1\T [.1 tcs fur III \kl! ll1l1tl'i t\) h, \'\ )llsis tent "v ith LLllHLlldl l.lt " . l)" 85 customers would result in a net decrease in system revenues of about 0.5 percent annually. The bills for individual hotelf motel customers would increase or decrease, with the specific impact dependant on water consumption patterns. The WRRC concluded that moving hotel! motel customers to the commercial class for ratesetting purposes was in the best interest of the City. 86 SECTION 4 Recommendations Financial Plan The finandal plan presented in Section 2 provides a multi-year rate" slope" scenario (i.e., series of annual rate increases) for the wastewater system based on the WRRC recommended rate increase strategy including: . Smoothing rate increases over the 3-year study period equal to 12 percent annually. . Annual septic rate increases with a cap of 9 cents per gallon in the third year so rates remain comparable with other utilities. We recommend that the City continue to monitor the financial plan regularly, and make adjustments as needed. Of particular importance in determining the appropriateness of future rate levels will be the capital improvement plans. Significant changes in the sizing or timing of capital projects or support from alternative funding sources will have an impact on the revenue requirements from rates. Rate Design The scope of this study was limited to a review of the hotel/motel rate class structure. The WRRC recommends that for rate-setting purposes, hotel/ motel customers be reclassified from the multifamily class to the commercial class. As the reclassification of hotel/motel customers will likely result in an overall system revenue loss, we recommend dosely monitoring the revenue effect and examining the potential need for a future rate adjustment to offset revenues lost from this change. vVe recommend that the City further review the equity of the rate structure following completion of the facility plan. . ' . , 87 Appendix A - Wastewater System Financial Forecast: Sources and Uses of Funds ',.1 88 Table A-I City of Woodburn, OR Wastewater System Financial Model Sources and Uses of FlInds (Smooth Increases) Amended Budget Forecast Forecast Item FY 2006-7 FY 2007.& FY 200&.9 FY 2009- \ 0 Sewer Fund (4721 Sources or Funds Beginning Balance 187,939 3 16,007 231,338 68,968 Sewer System Revenue 2,065,853 2,293,659 2,219,532 2,644,284 Septage Dumping \ 70,000 190,825 214,201 240,441 Collections 200 200 200 200 Sewer Discharge Fines 1,000 1,000 1,020 1,040 Interest from Investment 8,000 10,000 10,410 3,104 Other Miscellaneous Income 2,000 25,000 25,490 25,990 Total SourCe3 of Funds $1.434.992 $1.816,691 $2.702.190 $2.984.025 Uses or Funds Personal Services S 1,004,089 $ \ ,030,296 $1,0&9,043 $1, I 5 I ,234 Materials & Services 806,719 832,057 865,339 899,953 Capital Outlay 62,000 30,000 3 1,200 32,448 O&M Adjustments 76,000 79,800 83,790 Transfers to Other Funds 443,UUO 451,000 469,040 487,802 Capital Project List 186,000 98,800 97,344 Ending Fund Balance 53,571 (73,975) 83,409 Contingency 39,835 98,418 103,269 108,371 Reserves 19,349 79,349 39,675 39,675 Total Uses of Funds $1,434,991 $2,836,691 $2.702,190 $1,984,025 Sewer Capittl/lmprovement Fund (461) Sources or Funds Beginning Balance $98,499 $73,397 $62,049 $50,493 Interest from Investments $2,500 $3,000 2,792 2,212 Loan Repmt. 1st Loan Dvd SO $0 $0 SO I.oan Repmt - 2nd Loan Dvd $14,154 $14,754 14,754 H,754 Total Sources of Funds $115,753 $91,151 $79,595 $67,519 Cses of Funds Debt Service 2<),102 29,102 ~l),l02 29,102 Ending Fund Bl.llance 86,651 62,049 50,493 38,4 17 Total L' ~es of Funds $115.753 ~91,151 $79,595 '567,519 89 Table A-I City of Wood bum, OR Wastewater System Financial Model Sources and Uses of Funds (Smooth Increases) Amended Budget Forecast Forecast Item FY 2006-7 FY 2007-8 FY 2008-9 FY 2009-10 WWTP Comlrucllolt Fund(465) Sources of Funds Beginning Balance 1,223,193 906,243 764,536 774,467 Service Chg-95-6 Increase \,495,962 1,675,000 2,450,000 2,700,000 interest on investments 30,000 30,000 34,404 34,85 \ \nterfund Loan 232,000 250,000 State Loan-Re'folving Fund 1,115,000 485,000 300,000 \00,000 Total Sources of Funds $4,096,155 $3,346,243 $3,548,940 $3,609,3\8 Uses of Funds Debt Service 1,774,618 1,616,276 2,021,056 2,111,979 Interfund Loan Repayment 83,333 83,333 Personal Services 20,638 20,651 21,684 22,768 Materials & Services 966,500 485,000 300,000 \00,000 Capital Outlay 612,780 8,780 Capital Project List 451,000 348,400 524,576 Ending Fund Balance 248,259 \8,826 28,757 20,952 Contingency \81,235 Reserves 292,125 745,7IO 745,710 745,710 Total Uses of Funds $4,096, \55 $3,346,243 $3,548,940 $3,609,318 Sewer System Development Tn"'t Funtl(475) Sources of Funds 8eginning Balance 1,070,5 1\ 753,971 367,290 367,290 Sewer SOCs -WO,OOO 300,000 391,942 391,942 Interest on [nvcstments 25,000 25,000 16,528 16,528 \it isc Revenue 0 0 0 Total Sources uf Funds '51,495,5\\ S 1.078,971 S775,760 '$775,760 l'ses of Funds Debt Sef'vice 591,5 W 701,681 392,870 397,65--l \-\aterials & S\\:5 10.000 10,000 10AOO 10,816 Capital Outlay 75,000 Capital Project List 0 5,200 0 Fnlling Fund B.llancc 0 0 0 0 Contingency 229,26\ Reser"c__ 539,~IO 367.290 367,290 367,:'90 rut,al L~~s of 1'1.11',-\" "IY>5,511 S 1.073,971 S775,760 S775,760 ~ 2 90 COUNCIL BILL NO. RESOLUTION NO. A RESOLUTION ADJUSTING WASTEWATER RATES AND SETTING EFFECTIVE DATES. WHEREAS, Section 11 of Ordinance No 2157 as amended by Ordinances 2164, 2171,2174,2286, and 2367, states that water rate adjustments will be established by council action, and WHEREAS, a Citizen Wastewater Rate Review Committee coordinated the accomplishment of an interim wastewater rate study which developed cost of service rate structures which fairly apportioned costs of service among the various classes of wastewater service customers for required operational and capital costs, and WHEREAS, a Citizen Wastewater Rate Review Committee recommended a preferred rate schedule from options provided by the water rate study, and WHEREAS, the future budgets must reflect the above considerations and protect the health and safety of residents, NOW, THEREFORE, THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. The Council finds that it is in the public interest to establish the following new rate schedule based on cost of service for wastewater use to be effective on August 1, 2007 and reflected in bills sent to customers starting September 1, 2007: A. RESIDENTIAL Minimum Charge Minimum Volume Volume Charge/ Above Minimum 1. Single Family, Churches PER UNIT $22.62 500 cu. ft. $4.02/100 cu.ft. 2. Multi Family, Apartments, Mobile Home in a Park, Condos PER UNIT $22.62 500 cu. ft. $4.02/100 cU.ft. 91 3. Residential unit not on City metered water system, PER UNIT $30.66 - - - - - - - - - - - - (NOTE: Above is based on estimate discharge of 700 cu. ft.lmo. City may require metering if higher discharge estimated by the City Engineer) B. COMMERCIAL Minimum CharQe Minimum Volume Volume Charge/ Above Minimum Businesses, Schools, R.V. Parks, Care Centers, etc. PER METER $28.60 600 cu. ft. $6.15/100 ct. C. INDUSTRIAL $61.51 that includes a first 1,000 cu. ft. of flow, 25 Ibs. BOD and 9 Ibs. TSS Charges for amounts above minimum are: 1. Volume Charge $2.54/100 cU.ft. 2. BOD Charge: $0.95/lb. 3. TSS Charge: $0.28/lb. D. ABANDONED OR NON REVENUE PRODUCING SERVICE: Abandonment procedures may be started by the City, if a building is unoccupied for a period of 18 months, with proper notification to the property owner, as outlined in Resolution No. 1100, and/or minimum billing may be started for the building under consideration. E. WASTEWATER DISCHARGE STATION - RV. etc. 1, Residential type sewage discharge station at commercial establishments, PER MONTH in addition to the standard charge a. For multiple RV dump stations $28.64 Minimum/connection b, For individual RV units in Park $3.08 Minimum/connection per 50 cu. ft. F. 1, 2. SEPT AGE - per truck load Residential, PER GALLON Commercial, PER GALLON $0.078 $0.092 $30.00/min, $35.00/min. Section 2. The Council finds that it is in the public interest to establish the following new rate schedule based on cost of service for wastewater use to be effective on July 1 J 2008 and reflected in bills sent to customers starting August 1, 2008: 92 A. RESIDENTIAL Minimum Minimum Charqe Volume Volume Charge/ Above Minimum 1, Single Family, Churches PER UNIT $25.34 500 cu. ft. $4.50/1 00 cu.ft. 2, Multi Family, Apartments, Mobile Home in a Park, Condos PER UNIT $25.34 500 cu. ft. $4.50/100 cU.ft. 3. Residential unit not on City metered water system, PER UNIT $34.34 - - - - - - - - - - - - (NOTE: Above is based on estimate discharge of 700 cu. ft./mo. City may require metering if higher discharge estimated by the City Engineer) B. COMMERCIAL Minimum Minimum Charqe Volume Volume Charge/ Above Minimum Businesses, Schools, R.V. Parks, Care Centers, etc. PER METER $32.04 600 cu. ft. $6.89/100 ct. C. INDUSTRIAL $68.89 that includes a first 1,000 cu. ft. of flow, 25 Ibs. BOD and 9 Ibs. TSS Charges for amounts above minimum are: 1. Volume Charge $2.85/100 cu.ft. 2. BOD Charge: $1.07/lb. 3. TSS Charge: $O.31/Ib. D. ABANDONED OR NON REVENUE PRODUCING SERVICE: Abandonment procedures may be started by the City, if a building is unoccupied for a period of 18 months, with proper notification to the property owner, as outlined in Resolution No. 1100, and/or minimum billing may be started for the building under consideration. 93 E. WASTEWATER DISCHARGE STATION - RV. etc. 1 , Residential type sewage discharge station at commercial establishments, PER MONTH in addition to the standard charge a. For multiple RV dump stations $32.04 Minimum/connection b. For individual RV units in Park $3.45 Minimum/connection per 50 cu. ft. F. 1. 2. SEPT AGE - per truck load Residential, PER GALLON Commercial, PER GALLON $0.088 $0.103 $32.50/min. $38.50/min. Section 3. The Council finds that it is in the public interest to establish the following new rate schedule based on cost of service for wastewater use to be effective on July 1, 2009 and reflected in bills sent to customers starting August 1, 2009: A. RESIDENTIAL Minimum Minimum CharQe Volume Volume Charge/ Above Minimum 1. Single Family, Churches PER UNIT $28.38 500 cu. ft. $5.04/100 cu.f1. 2. Multi Family, Apartments, Mobile Home in a Park, Condos PER UNIT $28.38 500 cu. f1. $5.04/100 cu.ft. 3. Residential unit not on City metered water system, PER UNIT $38.46 - - - - - - - - - - - - (NOTE: Above is based on estimate discharge of 700 cu. fUmo. City may require metering if higher discharge estimated by the City Engineer) B. COMMERCIAL Minimum Minimum Charqe Volume Volume Charge/ Above Minimum Businesses, Schools, R.V. Parks, Care Centers, etc. PER METER $35,88 600 cu. ft. $7.71/100 ct. 94 C. INDUSTRIAL $77.16 that includes a first 1,000 cu. ft. of flow, 25 Ibs. BOD and 9 Ibs. TSS Charges for amounts above minimum are: 1. Volume Charge $3.19/100cu.ft. 2. BOD Charge: $1.19/lb. 3. TSS Charge: $0.35/lb. D. ABANDONED OR NON REVENUE PRODUCING SERVICE: Abandonment procedures may be started by the City, if a building is unoccupied for a period of 18 months, with proper notification to the property owner, as outlined in Resolution No. 1100, and/or minimum billing may be started for the building under consideration. E. WASTEWATER DISCHARGE STATION - RV. etc. 1. Residential type sewage discharge station at commercial establishments, PER MONTH in addition to the standard charge a. For multiple RV dump stations $35.88 Minimum/connection b. For individual RV units in Park $3.86 Minimum/connection per 50 cu. ft. F. 1. 2, SEPTAGE - per truck load Residential, PER GALLON Commercial, PER GALLON $0.090 $0.116 $35.00/min. $44.00/min. Approved as to form: '~zr)-tV'J- ( },~ City Attorney 6 - z-- 7co~}- Date Approved: Kathryn Figley, Mayor Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST: Mary Tennant City Recorder City of Woodburn, Oregon 95 ,;.s;'i'F.~:t4. wQ.Q.~iVRN 110 ~~ : 'f ~',' f ,I : ~:l I 1\ ;i <) . . June 11, 2007 TO: Honorable Mayor and City Council through City Administrator FROM: Mary Tennant, City Recorder SUBJECT: Eligibility to Receive state Shared Revenues in Fiscal Year 2007-08 RECOMMENDATION: Council adopt the attached resolution declaring the City's eligibility to receive state shared revenues during fiscal year 2007-08. BACKGROUND: Annually the City is required under state statute to adopt a Resolution declaring the City's eligibility to receive State revenues derived from various sources such as gas tax, liquor tax, and cigarette tax. This resolution must be filed with the Department of Administrative Services by June 30, 2007 in order to receive funds allocated by the legislature during fiscal year 2007-08. DISCUSSION: The 2007-08 proposed budget will reflect projected revenues from these state shared revenues for various operational purposes within the General Fund and Street Fund. The estimated per capita distribution is as follows: State Gas Tax Revenue $45.90 per capita Liquor Tax $11.67 per capita Cigarette Tax $ 1.72 per capita FINANCIAL IMPACT: During fiscal year 2007-08, the City anticipates receiving $1,341,000 In state shared revenues. / / ~__~__~_ .____~_ . /;17 . .L. I 7ft7- I'. ( L ,\ Jf~:'jl] i'c::n~ ~e'/ir;W: ,::ty ,"'dministr':JtcI."~~.L_ Cit'l ,,,,-ttorr;e'l -l~~ ., Finance Il'J ' 96 COUNCIL BILL NO. RESOLUTION NO. A RESOLUTION CERTIFYING THE ELIGIBILITY OF THE CITY OF WOODBURN TO RECEIVE ST ATE-SHARED REVENUES DURING FISCAL YEAR 2007-08. WHEREAS, Oregon Revised Statutes 221.760 provides that the officer responsible for disbursing funds to cities under ORS 323.455, 366.785 to 366.820 and 471.805 shall, in the case of a city located within a county having more than 100,000 habitants according to the most recent federal decennial census, disburse such funds only ifthe City provides four or more of the following services: (1) Police protection, (2) Fire protection, (3) Street construction, maintenance, and lighting, (4) Sanitary sewer, (5) Storm sewers, (6) Planning, zoning, and subdivision control, and (7) one or more utility services, and \VHEREAS, City officials recognize the desirability of assisting the state officer responsible for determining the eligibility of cities to receive such funds in accordance with ORS 221.760, now, therefore, THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. That the City of Woodburn hereby certifies that it provides the following four or more services enumerated in ORS 221. 760 (1): (1) Police protection; (2) Street construction, maintenance, and lighting; (3) Sanitary sewers; ( 4) Storm sewers; (5) Planning, zoning, and subdivision control; and (6) One Utility service. Approved as to Form: City Attorney Date APPROVED KATHR YN FIGLEY, "lA YOR Passed by the Council Submitted to the \fayor ,\pprovcd by the Mayor FlIed in the Office of the Recorder . \ r-TEST \lary Tennant. City Recorder City of \Voodbul11, Oregon Pagc I - Cuuncil Bill ),"0. Resolution :\0, 97 .:~. ~~~k~'..'....J. ~~ WOODBURN l~(~rpo'attd '889 llE ~~ . . June 11, 2007 TO: FROM: Honorable Mayor and City Council through City Administrator Frank Tiwari Public Works Director ~ _" Frank Sinclair, POTW Superintendent ":fn~ ~~ Mutual Agreement and Order between the City of Woodburn and the Oregon Department of Environmental Quality VIA: SUBJECT: RECOMMENDATION: By motion authorize the City Administrator to sign a Mutual Agreement and Order between the City of Woodburn and the Oregon Department of Environmental Quality. BACKGROUND: The City of Woodburn renewed its National Pollutant Discharge Elimination System (NPDES) permit on December 28, 2004. In response to settlement of a third party Department of Environmental Quality (DEQ) lawsuit the renewed permit contained a compliance schedule for complying with an interim temperature standard for the wastewater treatment plants treated effluent discharge into the Pudding River. This interim standard was an estimate of what the completed Total Maximum Daily Load (TMDL) might be when DEQ completed the evaluation process for temperature on the Pudding River. The City complied with the planning portion of the compliance schedule, but requested extensions for the design, engineering and construction portion of the compliance schedule. The City asked for compliance to be delayed until DEQ completed the Molalla/Pudding basin TMDL. The City requested that the compliance schedule be aligned with TMDL finalization, which will occur sometime in December 2007. DEQ developed a Mutual Agreement and Order (MAO) between the City and DEQ. The MAO eases current NPDES requirements and aligns the compliance schedule with the finalization of the TMDL. The MAO includes a compliance schedule, but it does not limit the City's liability in regards to permit violations. Agenda Item Review: City Administrator.-=-~ 98 City A Horney ~ Finane Honorable Mayor and City Council June 11, 2007 Page 2 . . The MAO also does not limit DEQ's rights to proceed against the City for any past or future violations. The MAO ties temperature compliance to TMDL finalization. The final Molalla/Pudding basin TMDL will provide the needed clarity to complete pre-design planning and proceed with final design and engineering. Tying the pre-design, design, and construction with TMDL finalization will reduce the City's financial risk. DISCUSSION: The final Molalla/Pudding basin TMDL may be more or less restrictive than the estimated temperature standard that was included in our 2004 NPDES permit. For the City to proceed with design and construction of a temperature reduction facility based on the estimate would expose the City to the risk of building too large or too small facility. The MAO reduces considerably the City's risk because with the final TMDL we will know exactly what parameters to base the design of a temperature reduction facility. The additional time also allows the City to continue pilot testing research on temperature reduction technology at the treatment plant. Staff recommends that the City Administrator be authorized to sign the Mutual Agreement and Order between the City of Woodburn and the Oregon Department of Environmental Quality. FINANCIAL IMPACT: There are no specific costs associated with entering into the MAO with DEQ other than those outlined in the City NPDES permit. The increased time line for compliance are significant and useful to the City. The budget facility planning process that is scheduled to start in summer 2007 will provide the direction for the design and construction needed for compliance with the City's National Pollutant Discharge Elimination System (NPDES) permit. Attachment: Mutual Agreement and Order 99 1 2 BEFORE THE ENVIRONMENTAL QUALITY COMMISSION OF THE ST ATE OF OREGON 3 IN THE MATTER OF: 4 \ CITY OF WOODBURN 5 6 Permittee ) ) ) ) ) MUTUAL AGREEMENT AND ORDER NO. WQ/M-WR-07-082 MARION COUNTY WHEREAS: 7\ 1. On December 28, 2004, the Department of Environmental Quality (Department or DEQ) 8 issued National Pollutant Discharge Elimination System (NPDES) Permit Number 101558 (Permit) 9 to the City of Woodburn (Permittee). The Permit authorizes the Permittee to construct, install, 10 modify or operate wastewater treatment control and disposal facilities (facilities) and discharge 11 adequately treated wastewaters into the Pudding River, waters of the state, in conformance with the 12 requirements, limitations and conditions set forth in the Permit. The Permit expires on November 30, 13 2009. 14 2. Water temperature affects the biological cycles of aquatic species and is a critical factor in 15 maintaining and restoring healthy salmonid populations throughout the state. It is the policy of the 16 Environmental Quality Commission (EQc) to protect aquatic ecosystems from adverse temperature 17 changes caused by anthropogenic activities. The purpose of the temperature criteria listed in OAR 340- 18 041-0028 is to protect designated beneficial uses that are temperature sensitive, including salmonids in 19 waters of the State. The Permit contains an Excess Thermal Load limit developed prior to the 20 establishment of a Total Maximum Daily Load (TMDL's) for the Pudding River. 21 3. Ammonia is a toxic substance that can be harmful to aquatic organisms. Discharges of 22 \ any substances, including ammonia, that cause water quality standards violations outside of a I 23 designated mixing zone are prohibited by Oregon Administrative Rule (OAR) 340-041-0053(2)(b). 24 The Permit contains a \-vinter period effluent ammonia concentration limit based on EP A's 1986 25 ammonia criteria. The Environmental Quality Commission (EQC) has adopted new ammonia criteria 26 based on EPA's 1999 criteria for ammonia and is waiting for EPA to approve the new standard. r-\~E I - \11. TL\L ,\GREE\IE;.... T A '\;D ORDER ~O. WQi\{-WR-07-(t8_~ (cnfperl jPermittedSourct:\L\O,dot 100 1 I 4. Condition 1 of Schedule A (Waste Discharge Limitations) of the Permit specifies certain 2 effluent discharge limits for the Permittee's wastewater treatment facilities. On occasion, the Permittee 3 I has not been able to comply with the pH limits due to lack of adequate chemical adjustment facilities in I 4 the current treatment facilities and will likely continue to violate the pH limits until the chemical 5 adjustment facilities are upgraded. The Permittee will incorporate the chemical adjustment facilities along 6 with rest of the plant upgrades required to meet ammonia and temperature criteria. 7 5. Condition I (a) of Schedule A requires the Permittee to comply with the winter period 8 ammonia limits and Excess Thermal Load limit upon completion of the compliance schedule in 9 Schedule C, Condition 4. The Permittee will be required to meet the ammonia limits based upon the 10 ammonia criterion that is in affect at that time. t 1 6. Schedule C, Condition 4 of the permit requires the Permittee to complete necessary 12 upgrades to the treatment plant and disposal facilities in accordance with the following schedule. 13 14 Schedule C, Condition 4. 15 The permittee shall upgrade the treatment and disposal facilities as necessary to comply 16 with the winter period ammonia limits and the Excess Thermal Load limit. Any I 17 necessary upgrades may be completed separately but at a minimum must be in 18 accordance with the following schedule: 19 a. By no later than December 31, 2005, the permittee shall submit to the 20 Department an evaluation of alternatives for necessary corrective actions. 21 b. By no later than December 31,2006, the permittee shall submit to the 22 Department for approval final engineering plans and specifications for any 23 necessary improvements. 24 c. By no later than December 31,2007, the permittee shall submit documentation to r -) the Department that contracts for the construction of necessary improvements 26 have been a\varded. ?\PE 2 \ILTL\L '\(jREE\lE~ T A:>'D ORDER 0;0. \\'Q\I-WR-07-Qlll. (..:nfperl jPermittedSource\L\O.dot 101 1 2 3 4 5 6 d. By no later than December 31, 2008, the permittee shall submit a progress report on the construction of all necessary improvements. e. By no later than October 31,2009, the permittee shall complete construction of all necessary improvements and comply with the winter period ammonia limits and the Excess Thermal Load limit. 7. The Department and Permittee recognize that by proceeding with plant upgrades as per 7 permit requirements without the final thermal waste load allocations established by the Pudding 8 River TMDL, Permittee risks constructing either inadequate or unnecessary treatment facilities. 9 Either situation could be costly for the Permittee. However, failing to proceed with plant upgrades 10 would violate the permit. 11 8. The Department and Permittee recognize that the Environmental Quality Commission has 12 the power to impose a civil penalty and to issue an abatement order for violations of conditions of the 13 Permit. Therefore, pursuant to ORS 183.415(5), the Department and Permittee wish to limit and 14 resolve the future violations referred to in Paragraphs 4 and 7 in advance by this Mutual Agreement 15 and Order (MAG). This MAO is not intended to settle any violation of any interim effluent limitations set 16 17 I 18\ I 9. forth in Paragraph 10.B(1), (2) and (4). Furthermore, this MAG is not intended to limit, in any way, the Department's right to proceed against Permittee in any forum for any past or future violations not 191 I 201 I 211 expressly settled herein. NOW THEREFORE, it is stipulated and agreed that: 10. The Environmental Quality Commission shall issue a final order: 22 Requiring Permittee to upgrade the treatment and disposal facilities, as necessary to A. 23 comply \vith the winter period ammonia limits and the Excess Thermal Load limit, in accordance 24 with the following schedule: ,.,- ~) By no later than four (4) months after establishment and approval of a a. 26 Temperature TMDL for the Pudding River, the Permittee shall submit to the P\bE ~ - \!LTC,\L .\GREE\!E~T .\'-.0 ORDER :\0. WQ,\'f-WR-07-oBl (<.::nfperl jPermittedSource\'lAO.dot 102 1 I 2 3 4 5 6 7 8 9 10 11 121 13 14 15 16 17 18\ I I 19 20 21 22 23 24 ')- -) 26 P\{:;E , -t Department for approval an evaluation report which specifies whether or not the present treatment facilities can comply with the fmal thermal wasteload allocation and final ammonia limits. If the current facilities cannot comply, the report must include an evaluation of alternatives and identification of necessary corrective actions and improvements. b. By no later than one (1) year after Department approval of the evaluation report and necessary corrective actions, the Permittee shall submit to the Department for approval final engineering plans and specifications for the necessary corrective actions and improvements. c. By no later than four (4) months after the Department approval of the fmal engineering plans, the Permittee shall submit documentation to the Department that contracts for the construction of necessary corrective actions and improvements have been awarded. d. By no later than one (1) year after the contracts for construction have been awarded, the Permittee shall submit to the Department a progress report on the construction of all necessary improvements. e. By no later than two (2) years after the contracts for constructions have been awarded, the Permittee shall complete all necessary corrective actions and construction of all necessary improvements. and comply with the winter period ammonia limits and the Excess Thermal Load limit based upon Waste Load Allocation contained in the TMDL. B. Requiring Permittee, to meet the following interim ammonia and pH effluent limitation which shall be etTective until completion of corrective actions as required by the schedule specified in Paragraph I a.A: \lLTl'.\L AGREDIE~T A~D ORDER :\0. \VQ,\1-WR-07-082 (.:nfperl )permittedSource\lAO.dot 103 1 \ (1) The effiuent ammonia concentration must not exceed 20 mg/l on a monthly 2 average and 45 mg/l on a daily maximum basis during the months (November 1 through May 3 31) when monthly average stream flow is less than 200 CFS. 4 (2) The effiuent ammonia concentration must not exceed 27 mg/l on a monthly 5 average and 60 mg/l on a daily maximum basis during the months (November 1 through May 6 31) when monthly average stream flow is equal to or greater than 200 CFS but less than 360 7 CFS. 8 (3) No winter ammonia limit applies to the effiuent when the monthly average flow 9 is equal or greater than 360 CFS. 10 (4) The effiuent pH must be within the range 01'6.0 to 9.0. 11 C. Requiring Permittee, upon receipt of a written Penalty Demand Notice from the 12 Department, to pay the following civil penalties: 13 (1) $250 for each day of each violation of the compliance schedule set forth in 14 Paragraph 10.A. 15 (2) $100 for each violation of each daily ammonia concentration and pH limitation 16 set forth in Paragraph 1O.B.(1), (2) and (4). 17 (3) $500 for each violation of each monthly average ammonia concentration 18 limitation set forth in Paragraph 1 O.B.(1) & (2). 19 11. If any event occurs that is beyond Permittee's reasonable control and that causes or may 20 cause a delay or deviation in performance of the requirements of this MAO, Permittee shall 21 immediately notify the Department verbally of the cause of delay or deviation and its anticipated 22\ duration, the measures that have been or will be taken to prevent or minimize the delay or deviation, 23! and the timetable by which Permittee proposes to carry out such measures. Permittee shall confion 24: in writing this information within five (5) working days of the onset of the event. It is Permittee's 25 responsibility in the written notification to demonstrate to the Department's satisfaction that the delay 26 or deviation has been or v.ill be caused by circumstances beyond the control and despite due P \~E 5 - \ILTC,\L AGREE\IE0:T i\~D ORDER \:0. \VQ,\1-WR-07-P82 (en fper I )Permitted Source\L \0 ,dot 104 1 diligence of Permittee. If Permittee so demonstrates, the Department shall extend times of 2 performance of related activities under this MAO as appropriate. Circumstances or events beyond 3 Permittee's control include, but are not limited to acts of nature, unforeseen strikes, work stoppages, 4 fires, explosion, riot, sabotage, or war. Increased cost of performance or consultant's failure to 5 provide timely reports may not be considered circumstances beyond Permittee's control. 6 12. Regarding the future violations set forth in Paragraphs 4 and 7 above, which are 7 expressly settled herein without penalty, Permittee and the Department hereby waive any and all of 8 their rights to any and all notices, hearing, judicial review, and to service of a copy of the final MAO 9 herein. The Department reserves the right to enforce this MAO through appropriate administrative 10 and judicial proceedings. 11 13. Regarding the schedule set forth in Paragraph 10.A. above, Permittee acknowledges that 12 Permittee is responsible for complying with that schedule regardless of the availability of any federal 13 or state grant monies. 14 14. The terms of this MAO may be amended by the mutual agreement of the Department and 15 Permittee. 16 15. The Department may amend the compliance schedule and conditions in this MAO upon 17 finding that such modification is necessary because of changed circumstances or to protect public 18 health and the environment. The Department shall provide Permittee a minimum of thirty (30) days 19 written notice prior to issuing an Amended Order modifying any compliance schedules or conditions. 20 If Permittee contests the Amended Order, the applicable procedures for conduct of contested cases 21 in such matters shall apply. 22 16. This MAO shall be binding on the parties and their respective successors, agents, and 23. assigns. The undersigned representative of each party certifies that he or she is fully authorized to 24 execute and bind such party to this MAO. -;\0 change in ownership or corporate or partnership status 25 relating to the facility shall in any way alter Permittee's obligations under this ~lAO, unless 26 otht:mise approved in \\-riting by DEQ. npF: b - \lL1L.\L ,\GREE\IE~T .\:-"0 ORDER :\0. \VQ.'\1-\VR-07-082 I enfper 1 ,PermittedSource\lAO,dot 105 1 \ 17. All reports, notices and other communications required under or relating to this MAO 2' should be directed to Raghu Namburi, DEQ Salem Regional Office, 750 Front Street NE, Suite 120, 3 Salem, Oregon 97301, phone number 503-378-4978. The contact person for Permittee shall be Mr. 4 I: Frank Sinclair, City of Wood bum, Phone number: (503) 982-5280. 5 18. Permittee acknowledges that it has actual notice of the contents and requirements of the 6 MAO and that failure to fulfill any of the requirements hereof would constitute a violation of this 7 ;vtAO and subject Permittee to payment of civil penalties pursuant to Paragraph 10.C. above. 8 19. Any stipulated civil penalty imposed pursuant to Paragraph 10.C., shall be due upon 9 written demand. Stipulated civil penalties shall be paid by check or money order made payable to 10 the "Oregon State Treasurer" and sent to: Business Office, Department of Environmental Quality, 11 811 S.W. Sixth Avenue, Portland, Oregon 97204. Within 21 days of receipt of a "Demand for 12 Payment of Stipulated Civil Penalty" Notice from the Department, Permittee may request a hearing 13 to contest the Demand Notice. At any such hearing, the issue shall be limited to Permittee's 14 compliance or non-compliance with this MAO. The amount of each stipulated civil penalty for each 15 violation and/or day of violation is established in advance by this MAO and shall not be a contestable 16 issue. 17 20. Providing Permittee has paid in full all stipulated civil penalties pursuant to Paragraph 18 19 above, this MAO shall terminate 60 days after Permittee demonstrates full compliance with the 19 requirements of the schedule set forth in Paragraph 10.A., above. 20 III 21 11/ 22 i I! I 23 i 1/ I 24, 25 1'1 I" 26 P\~E 7 - \!LTL\L .-\GREE\!E~T .\:\0 ORDER '-.0. \VQ,\t-WR-07-(j82 l cnfper I )permittedSourcc\1AO.dot 106 1 2 3 4 Date 5 6 7 8 9 10 Date 11 12 FINAL ORDER 13 IT IS SO ORDERED: 14 PERMITTEE John Brown, City Administrator City of Woodburn DEPARTMENT OF ENVIRONMENTAL QUALITY Kerri L. Nelson, Western Region Administrator ENVIRONMENT AL QUALITY COMMISSION 15 16 Date 17 18 19 /1/ 20 III 21 I I I 22 : Ii I I 23 ' /,. I '/ 24 ! / I Kerri L. Nelson, Western Region Administrator Department of Environmental Quality Pursuant to OAR 340-11-136(1) 25 .. 26 ,.1 P.\~E :3 - \IL TC.\L .\GREE\IEl\. T :\ND ORDER :\0. \VQ,\I-WR-07-Q82 (~nfpcr IIPcrmittedSource\'L\O .dot 107 f~iJF4 WQ.Q.t!~u~N 11F ~~ ;' " . . r /', r /I r l' ,/ is;: ,j . . June 11, 2007 TO: Honorable Mayor and City Council through City Administrator FROM: Mary Tennant, City Recorder \"v~ SUBJECT: Compensation Adjustment for Water Superintendent (Non-Union) RECOMMENDATION: It is recommended that the City Council authorize, by motion, a salary range adjustment for the Water Superintendent from Non-Union Grade 8 to Grade 9 retroactive to February 1, 2007. BACKGROUND: HR Answers, Inc. conducted a market study of the Non-Union general service employee group and provided the City with a final report in December 2006. This study followed one that was completed by the same consulting firm for our AFSCME employees. Cities used as comparators in both studies were Newberg, Forest Grove, McMinnville, Milwaukie, Tualatin, and Oregon City. DISCUSSION: The City Council authorized an evaluation of non-union general service employee salaries in 2006. It had been 10 years since the last external study was completed on all confidential and mid-management level employees covered under the Council's adopted grade/step salary schedule. The consultants reviewed job duties and pay ranges for each specific classification, and compared salary levels for competitiveness with the comparator jurisdictions. The consultants utilized a five percent (5%) threshold to determine if a grade adjustment recommendation would be made to the City. The consultants recommended only one position upgrade, for the Water Superintendent, from grade 8 to grade 9. The upgrade results in a five percent (5%) adjustment. With the completion of the new water treatment facilities, the Water Superintendent assumed additional responsibilities, including managing more Agenda Item Rev'iew: 7!1 City Administrator~ 108 t City Attorney N It ~ r Finance !..J!r Honorable Mayor and City Council June 11, 2007 Page 2 . . staff and more technically complex facilities. These changes support the recommended upgrade. Although the non-union study was completed in November, 2006, management deferred implementing its findings until negotiations with AFSCME-represented employees were concluded. Agreement was reached with AFSCME in May, 2007. Within that agreement three classifications received a grade adjustment, retroactive to February 1, 2007. For consistency's sake, it is recommended that this position also receive the grade adjustment retroactive to February 1, 2007. This item is presented to Council at the present time, to insure that costs of the upgrade from February 1, 2007 through June 30, 2007 are captured in the accounting for FY 2006-07. Other salary and benefit recommendations regarding non-union management and general service employees, based on AFSCME negotiations and the HR Answers study, will be presented to your Council within the next month. FINANCIAL IMPACT: The estimated financial impact for fiscal year 2006-07 is $1,561 ($1,230 in wages and $331 in benefits). The annualized cost of the recommended action is $3,745 ($2,952 in wages and $793 in benefits). Funding to support this grade level adjustment is included in the Water Fund, in the Water Operations budget. 109 ~~-::;~~ -i.._ ~ WOODBURN IlG A~(~ J II ~ 0 , l' ~~ . " I ~~ ,( t 5 8 '1 . . June 11, 2007 TO: Honorable Mayor and City Council through City Administrator Via: Scott D. Russell, Chief of pOlice~ From: Thomas P. Tennant, Captain~ SUBJECT: Liquor License New Outlet Full On-Premise Sales RECOMMENDATION: The Woodburn City Council recommends to the Oregon Liquor Control Commission to approve a new outlet application for Senior Estates Golf and Country Club Inc. BACKGROUND: Applicant: Senior Estates Golf and Country Club Inc. 1776 Country Club Rd Woodburn, Or. 97071 Ph: 503-982- 1 776 Applicant: Haley, John Walker 17027 SW Versailles Ln King City, Or 97224 Ph: 503-624-8954 Applicant: Harvey, Silas Carl 1646 King Way Woodburn, Or. 97071 Ph: 503-982-0534 Agenda Item Review: City Administrat~ City Attorney ~ Financ 7 110 Mayor and City Council June 11, 2007 Page 2 . . Applicant: Jinings, Henry N. 1379 Princeton Rd Woodburn, Or. 97071 503-982-41 48 Applicant: Hammond, Richard C. 1308 Garden Way Woodburn, Or. 97071 503-981-5180 Business: Senior Estates Golf & Country Club 1776 Country Club Rd. Woodburn, Or 97071 Ph: 503-982- 1 776 License Type: Full On-Premise Sales - Permits beer, wine and cider sales for on- premises consumption only. On May 14, 2007 the Woodburn Police Department received an application requesting approval for a new outlet at 1776 Country Club Rd. The Applicant is Senior Estates Golf & Country Club Inc. and will be operating under the trade name of Senior Estates Golf & Country Club. The Applicants are requesting a Full On-Premise Sales license for the business. This location was previously licensed under the trade name of Top of the Tee Restaurant which had a Limited On- Premise Sales license. The Police Department had one call for service at this location; the call was for the yearly license renewal for the Top of the Tee Restaurant. The business will be open Tuesday through Sunday from 8:00 am to 8:00 pm; the business will be closed on Monday. The business has seating for 84 patrons and has no outside seating available. The police department has received no communication from the public or surrounding businesses in support of or against the application. DISCUSSION: 111 Mayor and City Council June 11, 2007 Page 3 . . The police department has completed a limited background investigation on the applicant and found nothing of a questionable nature, which would preclude the issuance of this Liquor License Application. FINANCIAL IMPACT: None 112 ,.AIL ~ OREGON L1aUOR CONTROL COMMISSlbN MAY 1 4 'lrJJ1 LIQUOR LICENSE APPLldATION PLEASE PRINT OR TYPE Application is being made for: L~~ENSE TYPES )lltull On-Premises Sales ($402.60Iyr) o Commercial Establishment o Caterer o Passenger Carrier o Other Public Location - -Private Club , o Limited On-Premises Sales ($202.60/yr) o Off-Premises Sales ($100Iyr) o with Fuel Pumps o Brewery Public House ($252.60) o Winery ($250Iyr) o Other: Applying as: 1. Applicant(s): [See SECTION 1 of the Guide] CD ~ ~.J\j'-~-, ~ /f<ID ~ +- 4 ~ C/t.1, b". r~c... @ 2. Trade Name (dba): ~ 5 ~ ,'~ ~ / ~f C!.I ed (f Jf1uu.; (city) (county) o Individuals o Limited )( Corporation Partnership ACTIONS. ..Qhange Ownership . New Outlet o Greater Privilege o Additional Privilege o Other 1. '( F~>-- l,...,...~. ( '. 0) " ~ .. r't,,'.......... MAr .. (1/7!..~ By: ;) loo? . ::::::::--.. FOR CITY AND COUNTY USE ONLY The city council or county commission: (name of city or county) recommends that this license be: Granted [:J Denied [:J By: (signature) Name: (date) Title: o Limited Liability Company OlCC USE ONLY. Application Rec'd by: (i LCC.. ( \ f..-1 Date: t.f - 3D --0"7 gO-day authority: 0 Yes 0 No ~cr0v~~ 14-11./ I~ C) /2. qJ t'J 7 (state) (ZIP code) 4. Business Mailing Address: ,nr (PO box, number, street, rural route) (state) (ZIP ~~\~ 0~ ~ ..] - C; rl2.~ ~-'!0\-~~ (~~ 'V .~'\~ . "'" ~ ('..0 ., ~ ;'Vo.~a. ~~~ \ 9:,G.CJ " (:) <.-{:.,<(;. Type of License: 0'91- R~ ,) oy( -f-: + -.......JI"'-"- ') - ~ ~ O~'?--\, 8. Former Business Name: I 0 f () , "-2... ( -e....~ ~<..r2.f -r-~ ~~ f2~ ~~ 9. Will you have a manager? OYes .23No Name: t;~~ r r i n,4VY (manager must fill out an indivIdual history form) C ovrtq ,t 10. What is the local goveming body where your business is located? W 0 oJ }NvV ~ J~' lJ')o.. w~ J.. (name of city or county) I ~OC; e. 11. Contact person for this application: <0 Yl..- 0 J -'1 g 2- - / ff~ OYl-r.ale.1 /7 7 ~ ~"'-0Y a/nli, ~()J- 7?2....-.>~){y (phonenumber(s) ;-ol.~51. bSR: (address) W-o () cL b ~r~ 0'1'L <1? 11 7 J (fax number) (a-mail address) I understand that if my answers are not true and complete, the OlCC may deny my license application. Applica (s) S' ature(s) and Date: (city) dD 3 - q fJ:J.- /"7 } /; (phone) 6. Is the business at this location currently licensed by OLCC? DYeS~o 5. Business Numbers: 7. If yes to whom: .J: i~ Date J -21- 07 CID Date @ 1-800-452-0LCC (6522) www.olcc.state.or.us 113 Date Date t~~4 WQ.Q!2.~~~N 13A ,'.: _ ~ r' ;" r II t (.: ';' { .! A~'~ June 1 L 2007 TO: Honorable Mayor and City Council through City Administrator VIA: Jim Allen, Community Development Director FROM: Breah Pike-Salas, Associate Planner SUBJECT: Planning Commission's Approval of Design Review 2006-05, Exception 2007-01 located specifically on Marion County Assessor Map T5S, R1 W, Section 08B, Tax lot # 2600. The property is currently vacant. RECOMMENDATION: No action is recommended. This item is placed before the City Council for information purposes in compliance with the Woodburn Development Ordinance. The City Council may call up this item for review if it desires. BACKGROUND: On May 24,2007, the Planning Commission adopted a final order approving Design Review 2006-05, and Exception 2007-01 for a 50,000 square foot multi- tenant office structure located specifically on Marion County Assessor Map T5S, R1 W, Section 08B, Tax lot # 2600. The property is currently vacant. The subject property is zoned Commercial General (CG), and is designated Commercial on the Woodburn Comprehensive Plan Map. The property to the north, is zoned Industrial Park (IP), designated Industrial on the Comprehensive Plan Map, and is the location of mini-storage unit complex. Two adjacent properties to the south are zoned Commercial General ICG), designated Commercial on the Woodburn Comprehensive Plan Map, and are the location of Zbinden & Curtis Attorneys at Law, and Pizza Hut. The property located to the west of the subject site (across Progress Way) is zoned Industrial Park, designated Industrial on the Woodburn Comprehensive Plan Map, and is the location of Portland General Electric. The property located to the east of the subject site is zoned Commercial General (CG), designated Commercial on the Woodburn Comprehensive Plan Map, and is the location of a medical complex called Wellspring Medical Center. No wetlands are located on the subject site and it is located outside of the 500-year floodplain per Flood Insurance Rate Map No. 41 047CO 139G effective January 19, 2000. Previous land use decisions exist for the site. n November 28, 1990, the Woodburn City Council approved Ordina e No. 2050 allowing a Agenda Item Review: City Administrator City Attorney _ Finance 114 Honorable Mayor and City Council June 11, 2007 Page 2 . . Comprehensive Plan Map Amendment and Zone Map Amendment from Industrial Park (IP) to Commercial General (CG) (Zone Map Amendment Case File No. 90-03, Comprehensive Map Amendment Case File No. 90-01) to allow for the development of a commercial retail center (Site Plan Review Case File No. 90-10) on Parcels 1 (the subject site) and 2 resulting from Partition Case File No. 90-04. A row of retail shops was proposed on the subject property as Phase 2 of SPR 90-10. The proposed retail shops were never developed. The applicant is RSS Architects. The Property Owners are John and Delisa Baker. DISCUSSION: None. FINANCIAL IMPACT: There is no financial impact associated with the recommended action. 115 CITY OF WOODBURN CITY COUNCIL SPEAKER CARD Members of the public wishing to comment on items of general business must complete and submit a speaker's card to the City Recorder prior to commencing this portion of the Council's agenda, Comment time may be limited by Mayoral prerogative. NAME: -----;l;? {J 4'd A- cS: ~ PHONE #: 60 r+ U;L cJ? ,;u' c; ADDRESS: ~d I t, s tuJ71~\ (JYI AGENDA DATE: i9/tl,/{)? AGENDA ITEM #: ~ COMMENTS=-==-~ r 0 N e tea ~ --- ~te h rd-;Vv\..) & - ~ '1- 0 ? , FOR OFFICE USE ONLY: Follow-up: r'~' ,j'