Minutes - 05/29/2007
COUNCIL MEETING MINUTES
May 29, 2007
TAPE
READING
0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN,
COUNTY OF MARION, ST ATE OF OREGON, MAY 29, 2007.
CONVENED. The meeting convened at 7:00 p.m. with Mayor Figley presiding.
0010 ROLL CALL.
Mayor
Councilor
Councilor
Councilor
Councilor
Councilor
Councilor
Figley
Bjelland
Cox
Lonergan
McCallum
Nichols
Si fuentez
Present
Present
Present (7:05 pm)
Present
Present
Present
Present
Staff Present: City Administrator Brown, Assistant City Attorney Stuart, Public Works
Director Tiwari, Community Development Director Allen, Police Chief Russell, Building
Official Krieg, City Recorder Telmant
0029 ANNOUNCEMENTS.
A) Public Hearing on Fiscal Year 2007-08 Urban Renewal Budget: Woodburn Urban
Renewal Agency will hold a public hearing on June 11,2007,6:45 p.m., City Hall
Council Chambers, to receive public comment on the proposed Urban Renewal budget
for fiscal year 2007-08.
B) Public Hearing on Fiscal Year 2007-08 City Budget: The Council will hold a public
hearing on June 11,2007, 7:00 p.m., in the City Hall Council Chambers to receive public
comment on the proposed City budget for fiscal year 2007-08.
0056 CONSENT AGENDA.
A) approve regular and executive session Council minutes of May 14,2007;
B) accept the Recreation and Park Board draft minutes of May 8, 2007;
C) accept the Planning Commission minutes of May 10,2007;
D) receive the April 2007 Community Services Department Statistics report;
E) receive the April 2007 Police Department Statistics report; and
F) receive the Update of Marion County and City of Woodburn Emergency Operations
Plans report.
MCCALLUM/NICHOLS... adopt the Consent Agenda as presented. The motion
passed unanimously.
Page 1 - Council Meeting Minutes, May 29,2007
COUNCIL MEETING MINUTES
May 29, 2007
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READIN G
0090 COUNCIL BILL NO. 2665 - ORDINANCE AMENDING ORDINANCE 2415 (THE
BUILDING CODE ORDINANCE) TO INCLUDE THE ENACTMENT OF
CERT AIN FIRE SPRINKLER PROVISIONS CONTAINED IN THE OREGON
STRUCTURAL SPECIALITY CODE.
Councilor Sifuentez introduced Council Bill No. 2665. Recorder Tennant read the two
readings of the bill by title only since there were no objections from the Council.
On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared
Council Bill No. 2665 duly passed with the emergency clause.
0140 CONTRACT AWARD: STORM SEWER REHABILITATION PROJECTS - (1)
GARFIELD TO WEST HAYES STREET AND (2) TWO CULVERTS CROSSING
SETTLEMIER AVENUE NORTH OF HAYES STREET INTERSECTION (BID
NO. 2007-08)
Bids for this improvement project were submitted by the following contractors: Kerr
Contractors, SI03,220.00; Emery & Sons Construction, $104,550.00; and K & R
Plumbing Construction Company, $121,300.00. Staff recommended the acceptance ofa
negotiated bid with the lowest responsive responsible bidder as allowed under ORS
279C.340 since the bids all exceeded the engineer's estimate of $86,850 and budgeted
funds for this project was S91,000.
BJELLAND/NICHOLS... award the construction contract to the lowest responsible
bidder, Kerr Contractors, Inc., for the rehabilitation of the existing storm sewer between
Garfield and Hayes and two culverts crossing Settlemier Avenue in the amount of
$90,130.00. The motion passed unanimously.
0155 CONTRACT AWARD: OREGON HIGHWAY 214 - WOODBURN SIDEWALKS
PHASE 2 (BID NO. 2007-11).
Bids were received from the following contractors to install sidewalks along State
Highway 214 in conjunction with Project 2007-001-38: Gelco Construction, $325,301.50;
KelT Contractors, $389,493.25; Parker Northwest Paving, $451,017.00; and Banzer
Construction, S491,980.00. Staff recommended the acceptance of the bid from Gelco
Construction which was approximately 4% below the engineer's estimate. It was also
noted that since the majority of costs for this project are being funded by ODOT, the
award is subj ect to their approval of the low bidders proposal and costs.
BJELLAND/NICHOLS... conditionally award the construction contract, subject to the
Oregon Department of Transportation approval, to the lowest responsible bidder, Gelco
Construction, for the installation of Highway 214 Sidewalks Phase 2 in the amount of
$325,301.50. The motion passed unanimously.
01 <)8 EXECUTIVE SESSION.
Mayor Figley entertained a motion to adjourn to executive session under ORS 192.660
(I )(h) and ORS 192.660(1 )(f).
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COUNCIL MEETING MINUTES
May 29, 2007
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READING
MCCALLUM/SIFUENTEZ... adjourn to executive session under the statutory authority
cited by the Mayor. The motion passed unanimously.
The Council adjourned to executive session at 7:08 p.m. and reconvened at 7:23 p.m..
0200 Mayor Figley stated that no decisions were made by the Council while in executive
seSSlOn.
0207 ADJOURNMENT.
NICHOLS/SIFUENTEZ... meeting be adjourned. The motion passed unanimously.
The meeting adjourned at 7:24 p.rn..
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ATTEST~ ~ / ~-=-+-
Mary Ie nt, Recorder
City of Woodburn, Oregon
Page 3 - Council Meeting Minutes, May 29,2007