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Minutes - 05/14/2007 COUNCIL MEETING MINUTES May 14, 2007 TAPE READING 0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, ST ATE OF OREGON, MAY 14, 2007. CONVENED. The meeting convened at 7:00 p.m. with Mayor Figley presiding. (JOIO ROLL CALL. Mayor Councilor Councilor Councilor Councilor Councilor Councilor Figley Bjelland Cox Lonergan McCallum Nichols Sifuentez Present Present Present Present Present Present Present (7:01 pm) Staff Present: City Administrator Brown, City Attorney Shields, Public Works Director Tiwari, Community Services Director Row, Community Development Director Allen, Police Chief Russell, Finance Director Gillespie, City Recorder Tennant 0047 ANNOUNCEMENTS. A) Primary Election - May 15,2007: Woodburn City Hall is a designated ballot drop site for Marion County during regular business hours of7:30 am until 5:30 pm. The City Hall lobby will remain open on Election Day until 8:00 p.m.. B) North Front Street Park playground replacement design forum will be held on May 17th, 6:00 p.m., at the North Front Street park. Children and parents are invited to attend the forum and participate in the design of the playground. C) Budget Hearing on City and Urban Renewal Budgets for fiscal year 2007-08 will be held on May 19,2007,8:30 a.m., in the City Hall Council Chambers. D) Public Meeting to discuss the Aquatic Center Expansion and the Community Cultural Center projects will be held on May 22, 2007 from 6:00 pm until 9:00 pm in the Community Room at the police facility located at 1060 Mt. Hood Avenue. E) City offices and the Library will be closed on Monday, May 28, 2007, in observance of the Memorial Day holiday. The Aquatic Center will be open from 1 :00 pm to 4:00 pm. F) City Council Meeting scheduled for May 28, 2007 will be held on Tuesday, May 29, 2007, 7:00 p.m, due to the Memorial Day holiday (rescheduled date pending Council action on agenda item lIE). 0062 PROCLAMATION: BUDDY POPPY WEEK - MAY 25 - 31, 2007. Mayor Figley proclaimed the week of May 25-31,2007 as Buddy Poppy Week within the City and encouraged residents to support veterans and their families through the purchase of Buddy Poppies. Page 1 - Council Meeting Minutes, May 14,2007 t. ,.... .......,' l' COUNCIL MEETING MINUTES May 14,2007 TAPE READING 0119 PRESENTATION: 100 YEARS OF LIBRARY SERVICE. Community Services Director Row stated that last month the Oregon Library Association (aLA) presented a Certificate to the City at their annual conference recognizing the City for 100 years of library service to our community. He stated that the Library was first opened in 1905 and operated by an independent organization and the City's recognition of 100 years of service in 2005 was based on the number of years a Library was in operation within the City. The recognition from the aLA is for 100 years of service as a public library. 0165 CHAMBER OF COMMERCE REPORT. Bob Pascalar, Chamber Treasurer and Board Member, reported that May and June 2007 are their annual membership drive months in which their Ambassador group actively solicits new members. This year they have a Latino group that is also getting involved and becoming a sub-committee for the membership drive. The Chamber is proud to be back downtown and are working on new ideas which includes downtown revitalization. He also invited the public to the Chamber Open House on Thursday, May 31, 2007, from 4:00 pm until 7:00 pm. He also mentioned that the Chamber had a successful Fan Tour in which a number of businesses and governmental groups get together for a familiarization tour. Individuals brought in for this tour were from the Portland Oregon Yisitors Association (pay A) and representatives from Oregon Travel (State Tourism Agency). The tour encompassed the North Marion County area and tour participants were impressed with the locations visited. They also expressed their willingness to encourage tourists to visit our community and the surrounding area. 0288 WOODBURN SCHOOL DISTRICT REPORT. Walt Blomberg, School Superintendent, stated that High School Graduation will be held on June Th with over 250 seniors graduating this year. This year's graduation ceremony will be for all four (4) schools on that date since those students have been together all but this last year. Next year each school will hold their own graduation ceremony. On May 22"d, the second Parent Family Partnerships Advisory Council will meet to finalize the plans regarding their role in the district. He also reported that the School District has balanced their budget and they are waiting for funding allocations from the State which may be reached within the next two weeks. Lastly, he stated that each of the middle schools have been working on providing a more safer and inviting environment and, over the last three years, they have seen a dramatic decrease in student misbehavior. Each school takes a different approach and, as an example, he distributed a copy of a graph showing the number of referrals for year each year and the strategy taken in order to reduce discipline referrals. The district is very proud of the accomplishments made by the students in this area. Page 2 - Council Meeting Minutes, May 14,2007 ... '....,.., 11" COUNCIL MEETING MINUTES May 14, 2007 TAPE READING 0390 CONSENT AGENDA. A) approve regular and executive session Council minutes of April 23, 2007; B) accept the draft Planning Commission minutes of April 12, 2007; C) accept the draft Wastewater Rate Review Committee minutes of April 24, 2007; D) receive the Planning Project Tracking Sheet report dated May 10,2007; E) receive the Building Activity report for April 2007; and F) receive the Claims report for April 2007. In regards to the Council minutes of April 23, 2007, Mayor Figley stated that she had mentioned that Councilor McCallum was not in attendance due to illness, however, she was in error and he had been on vacation. BJELLAND/MCCALLUM ... adopt the Consent Agenda as presented with the correction. The motion passed unanimously. 0440 COUNCIL BILL NO. 2663 - ORDINANCE RELATING TO IMPROVEMENTS OF TOUT STREET BETWEEN SETTLEMIER AVENUE AND SOUTH FRONT STREET, ADOPTING A LOCAL IMPROVEMENT DISTRICT, DIRECTING CONTRACT AWARD, AND PROVIDING FOR COSTS THROUGH ASSESSMENT OF PROPERTIES IN THE LOCAL IMPROVEMENT DISTRICT. Councilor Sifuentez introduced Council Bill No. 2663. Recorder Tennant read the two readings of the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared Council Bill No. 2663 duly passed. 0478 COUNCIL BILL NO. 2664 - ORDINANCE AMENDING ORDINANCE 2057 (TRANSIENT OCCUPANCY TAX ORDINANCE) AND SETTING AN EFFECTIVE DATE. Council Bill No. 2664 was introduced by Councilor Sifuentez. The two readings of the bill were read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared Council Bill No. 2664 duly passed. 0530 LIQUOR LICENSE CHANGE OF OWNERSHIP - RUMORS BAR AND GRILL, 327 N. PACIFIC HIGHWAY. Staffrecommended that a Change of Ownership liquor license application (Full On- Premise Sales license) submitted by GTD Inc. be forwarded to OLCC with a favorable recommendation from the Council. BJELLAND/LONERGAN... recommend to the Oregon Liquor Control Commission to approve a change of ownership application for GTD Inc., for Rumor's Bar and Grill. On roll call vote, the motion passed 5-1 with Councilor Nichols voting nay. Page 3 - Council Meeting Minutes, May 14,2007 ,. '......., t' COUNCIL MEETING MINUTES May 14, 2007 TAPE READING 0550 RENEWAL OF CONTRACTS FOR AUDITS OF THE CITY OF WOODBURN'S OPERATIONS AND THE WOODBURN URBAN RENEWAL AGENCY'S OPERATIONS. Staffrecommended that Council approve a two-year extension of the audit contracts with Boldt, Carlisle, and Smith for audit years ending June 30, 2007 and June 30, 2008. BJELLAND/NICHOLS...authorize the Mayor to sign the attached contracts. The motion passed unanimously. 0560 MAY 28, 2007 COUNCIL MEETING. BJELLAND/MCCALLUM... move the May 28,2007 Council meeting to May 29, 2007. The motion passed unanimously. 0580 MAYOR AND COUNCIL REPORTS. Council McCallum mentioned that he had graduated from elementary school about 50 years ago, however, during that same year, Councilor Cox was admitted to the Oregon State Bar. He stated that Councilor Cox was recently honored with being a 50-year member. He congratulated him for this accomplishment. 0003 EXECUTIVE SESSION. Mayor Figley entertained a motion to adjourn to executive session under ORS 192.660 (1 )(e). NICHOLS/SIFUENTEZ... adjourn to executive session under the statutory authority cited by the Mayor. The motion passed unanimously. The Council adjourned to executive session at 7:22 p.m. and reconvened at 7:30 p.m.. 0610 Mayor Figley stated that no decisions were made by the Council while in executive sessIOn. ATTEST jJ ~~. ~~- Mary ennant, Recorder City of Woodburn, Oregon 00 18 ADJOURNMENT. MCCALLUM/SIFUENTEZ ... meeting be adjourned. The meeting adjourned at 7:31 p.m.. Page 4 - Council Meeting Minutes, May 14, 2007 ,. '.. ...,. 11"