Agenda - 04/23/2007
CITY OF WOODBURN
CITY COUNCIL AGENDA
APRIL 23, 2007 - 7:00 P.M.
KATHRYN FIGLEY, MAYOR
WALTER NICHOLS, COUNCILOR WARD 1
RICHARD BJELLAND, COUNCILOR WARD II
PETER MCCALLUM, COUNCILOR WARD III
JAMES COX, COUNCILOR WARD IV
FRANK LONERGAN, COUNCILOR WARD V
EUDA SIFUENTEZ, COUNCILOR WARD VI
CITY HALL COUNCIL CHAMBERS - 270 MONTGOMERY STREET
1. CAll TO ORDER AND flAG SALUTE
2. ROLL CAll
3. ANNOUNCEMENTS AND APPOINTMENTS
Announcements:
A. A second Downtown Plan Update Charrette will be held in the
Council Chambers on April 25 fram 10 a.m. to 3 p.m. and from
5 p.m. to 9 p.m. and on April 26 from 10 a.m. to 3 p.m.
B. There will be a Council Work Session to discuss updating Traffic
Impact Fees on May 7 at 7 p.m. in the Council Chambers.
Appointments:
None.
4. PROCLAMATIONS/PRESENTATIONS
Proclamations:
A. Police Memorial Week - May 13 - 19, 2007
1
B. National Aquatics Month 2007
2
C. EI Dia de los Ninos/EI Dia de los Libras - April 30, 2007
3
Presentations:
None.
5. COMMITTEE REPORTS
A. Chamber of Commerce
"Habra lHterpretes i)lspol1ibles para ilquellas persol1as que 110 bablal1 Il1gles) previa acuer()o. Comul1iquese
ill (503) 980-2485:'
April 23, 2007
Council Agenda
Page i
l'
</0" ,~,.,
f
6. COMMUNICATIONS
A. letter from Ricardo Robles
4
7. BUSINESS FROM THE PUBLIC - This allows the public to introduce items
for Council consideration not already scheduled on the agenda.
8. CONSENT AGENDA - Items listed on the consent agenda are considered
routine and may be enacted by one motion. Any item may be removed
for discussion at the request of a Council member.
A. Woodburn City Council minutes of April 9, 2007, regular and 5
executive session
Recommended Action: Approve the minutes.
B. Council Work Session minutes of March 24, 2007 12
Recommended Action: Approve the minutes.
C. Woodburn Recreation and Parks Board draft minutes of April 29
10,2007
Recommended Action: Accept the draft minutes.
D. Woodburn Public library Board draft minutes of April 11 , 2007 333
Recommended Action: Accept the draft minutes.
E. Wastewater Rate Review Committee draft minutes of April 3, 40
2007
Recommended Action: Accept the draft minutes.
F. Claims for March 2007 43
Recommended Action: Receive the report.
G. Community Services Department Statistics March 2007
Recommended Action: Receive the report.
48
9. TABLED BUSINESS
None.
April 23, 2007
Council Agenda
Page ii
"
....' ~"
r
10. PUBLIC HEARINGS
A. Tout Street local Improvement District 49
Recommended Action: Upon completion of the public
hearing, direct staff to perform analysis on the public input
received and present a recommendation for further council
action.
11. GENERAL BUSINESS - Members of the public wishing to comment on items of
general business must complete and submit a speaker's card to the City
Recorder prior to commencing this portion of the Council's agenda.
Comment time may be limited by Mayoral prerogative.
A. Council Bill 2662 - Resolution authorizing Execution of an 62
addendum to the collective bargaining agreement with
American Federation of State, County, and Municipal
Employees (AFSCME) local 642
Recommended Action: Adopt the resolution
B. Position Upgrade: lead Code Enforcement Officer 72
Recommended Action: Authorize the upgrade of one Code
Enforcement Officer position to a Lead Code Enforcement
Officer position.
C. liquor license Change of Ownership - A&J Market 74
Recommended Action: Recommend to the Oregon Liquor
Control Commission to approve a liquor license application -
change of ownership for A&J Market Inc.
D. liquor license New Outlet - Nuevo Arandas 77
Recommended Action: Recommend to the Oregon Liquor
Contral Commission to approve a liquor license application-
new outlet for Nuevo Arandas.
E. liquor license Change of Ownership - Taqueria Guadalajara 80
Recommended Action: Recommend to the Oregon Liquor
Control Commission to approve a liquor license application -
change of ownership for Taqueria Guadalajara, Inc.
12. NEW BUSINESS
April 23, 2007
Council Agenda Page iii
'Ir'
.,... ....., "
13. PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS - These
are Planning Commission or Administrative Land Use actions that
may be called up by the City Council.
None.
14. CITY ADMINISTRATOR'S REPORT
15. MAYOR AND COUNCil REPORTS
16. EXECUTIVE SESSION
A. To consult with counsel concerning the legal rights and duties
of a public body with regard to current litigation or litigation
likely to be filed pursuant to ORS 192.660 (1) (h).
B. To consider records that are exempt by law from public
inspection pursuant to ORS 192.660 (1) (f).
17. ADJOURNMENT
April 23, 2007
Council Agenda
Pageiv
W.
.,... ...,.,.,
r
4A
PROCLAMATION
Police Memorial Week
WHERF.A.S, The Congress and President of the United States have
designated May 15, 2007 as Peace Officers' Memorial Day, and the week in
which May 15th falls as National Police week; and
WHEREAS, the members of the Woodburn Police Department play an
essential role in safeguarding the rights and freedoms of the citizens of
Woodburn; and
WHERF.A.S, it is important that all citizens know and understand the
duties, responsibilities, hazards, and sacrifices of their law enforcement agency,
and that members of our law enforcement agency recognize their duty to serve
the people by safeguarding life and property, by protecting them against
violence and disorder, and by protecting the innocent against deception and the
weak against oppression; and
WHEREAS, the men and women of the Woodburn Police Department
unceasingly provide a vital public service;
NOW, THEREFORE, I, KATHRYN FIGLEY, Mayor of the City of
Woodburn, call upon all citizens of Woodburn and upon all patriotic, civic and
educational organizations to observe the week of May 13th - May 19th, 2007, as
Police Week with appropriate national and local ceremonies and observances in
which all of our people may join in commemorating law enforcement officers,
past and present, who, by their faithful and loyal devotion to their
responsibilities, have rendered a dedicated service to their communities.
I further call upon all citizens of Woodburn to observe Tuesday, May 1~, 2007
as Peace Officers' Memorial Day in honor of those law enforcement officers
who, through their courageous deeds, have made the ultimate sacrifice in service
to their community or have become disabled in the performance of duty, and let
us recognize and pay respect to the survivors of our fallen heroes.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the
,'~-ptfie C~y Of~'OO/burn to be affixed this 23" day of April 2007.,
'1\ ~ \ - ". I
(~{.th~n Fir)ey,' ayo(r . ·
crry of Woo rn '-
1
"-. -.-/
l'
.,.., ',",,"
r
4B
Proclamation
National Aquatic Month 2007
WHEREAS, individuals and organized forms of recreation and the creative
use of free time are vital to the happy lives of all our citizens; and
WHER.EAS, education, athletic and recreation programs throughout the
City of Woodburn encompass a multitude of activities that can result in
personal accomplishment, self-satisfaction and family unity for all citizens,
regardless of their background, ability level or age; and
WHER.EAS, citizens of Woodburn should recognize the vital role that safe
swimming and aquatic-related activities play in good physical and mental health
and enhance the quality of life for all people; and
WHEREAS, the City of Woodburn is extremely proud of its swimming
facilities, aquatic programs and other related activities and their contribution to
providing a safe and healthy place to recreate, a place to learn and grow, to
swim, build self-esteem, confidence and sense of self-worth which contributes
to the quality of life in our community;
NOW, THEREFORE, I, Kathryn Figley, as Mayor of the City of
Woodburn do hereby declare the Month of May 2007 as
NATIONAL AQUATIC MONTH
and do urge all those in the City of Woodburn to support and promote this
observance.
IN WITNESS-
~rwOo~n to b
/', . /'
~~t~Fi~ey. Q
bityOfWoodburn
REOF, I hereunto set my hand and caused the seal of the
affixed this 23rd day of May 2007.
~.
2
,.
...,. -..'.
r
4C
PROCLAMATION
EI Dfa de los Nmos/F.I Dfa de los Libras
April 30, 2007
WHEREAS, literacy is the foundation of learning and is essential to the
growth and success of all children; and
WHEREAS, many of the nations of the world, and especially within
the Western Hemisphere, celebrate El Dia de 10s Ninos in recognition and
celebration of their children; and
WHEREAS, well-educated and literate children are critical to Oregon's
economic future; and
WHEREAS, children are the center of the traditional Latino family; and
WHEREAS, the importance of reading and education are most often
communicated through family members, and supported by such public
institutions as public libraries, with their literacy programs for children and
families.
THEREFORE, I, Kathryn Figley, Mayor of the City of Woodburn,
proclaim April 30, 2007, the official
El Dfa de 105 NiiioslEl Dfa de 105 Libros
and encourage the people of Woodburn to join in this observance.
IN WITNESS WHEREOF, I hereunto set my hand and caused the seal
of the City of Woodburn to be affixed this 23rd day of April 2007.
3
....." , '
6A
D t>O,C'
('1 (,,() 1.1 _~ f)
I" ~ \)1, 'IV DC(} bC/r~0 ,L ~(n
~::)(')(' ~ . P '-:' I) h 11 J\\(Y~~ e
-----. r U, \, ; /" ,1 ,... ,...,., ('\'JU(''''i.!00''' "p4'i1
" . J { -- , \ I " ~.....- - ~_....... ~ . r- h"~ . 8
J . .- \--/ . ../."", v (.... I
t V{' / I P!'Yl . poi' L ~ ~~e 5'
I )-ni ( C (ku&-~. L , (}. YYl ~e,(\%
'. So c.fu ~ '1- n~~ I.:) I Il., cO-rob
, 12 ,~ b k,Q : -.L.. A II<. i}- h 0 r ~ It <J-- ?--
.j{}I1/1JL~ e / Vo, yJ /']' ?- C', -Sd out" pf{}ftiJ:!:J.. _
. )L , J]~'/c I erN J. d (16 f -"D .~ Wh-l.n I f'o
f:c' f \. i__ C^ fYl VeA 00.. r J.L<\ ")
C' J
-~r{)e..~
Q ,\ L.. (f[7 ~ 0 R of..o ( c:.. S
[..... . I Juven;!e Oep"ctment
I' " 1'1arion County
. ()RH,()\:
Roberta Maestas
... Juvenile Probation Officer
Ph. 15(3) 5XlI-531-l
1-',1.\ 151)3) 373-:'-7%
3030 Center Street :'-JE
S;Jlem. OR 9731)1
E-m;Jil nn;Je..,t;Js0)co,marion.nLu."
4
"
.. ...'" f
SA
COUNCIL MEETING MINUTES
April 9, 2007
TAPE
READING
0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN,
COUNTY OF MARION, STATE OF OREGON, APRIL 9, 2007.
CONVENED. The meeting convened at 7:00 p.m. with Mayor Figley presiding.
0010 ROLL CALL.
Mayor
Councilor
Councilor
Councilor
Councilor
Councilor
Councilor
Figley
Bjelland
Cox.
Lonergan
McCallum
Nichols
Sifuentez
Present
Absent
Present
Present
Present
Present
Present (7:04 pm)
Staff Present: City Administrator Brown, City Attorney Shields, Public Works Director
Tiwari, Community Development Director Allen, Community Services Director Row,
Public Works Manager Rohman, City Recorder Tennant
0050 ANNOUNCEMENTS.
A) Budget Workshop will be held on Saturday, April 21, 2007, 8:30 a.m. in the City
Hall Council Chambers, to discuss the 2007-08 Capital budget and the 2007~2013 Capital
Improvement Plan.
B) Public Hearing will be held before the City Council on April 23, 2007, 7:00 p.m. in
the City Hall Council Chambers, to consider the proposed Tout Street local improvement
district.
0079 PROCLAMATION: NATIONAL LIBRARY WEEK - APRIL 15-21.2007.
Mayor Figley proclaimed the week of April 15-21, 2007 as National Library Week within
the City and encouraged residents to take advantage of the library resources available, and
to thank Library staff for making the information available to library patrons.
0188 PROCLAMATION: VOLUNTEER WEEK - APRIL 15-21.2007.
Mayor Figley proclaimed the week of April 15-21, 2007 as Volunteer Week within the
City and encouraged government, businesses, and residents to honor volunteers with
appropriate programs, ceremonies, and activities.
0263 LETTER RE: CITY ORDINA1'iCES PERTAINING TO LIVESTOCK.
Mayor Figley stated that she had received a letter from a resident regarding allowance of
chickens in residential areas within the City. She felt that this was an issue that needed to
be brought up for Council input to determine if any change should be considered in the
existing ordinances. She also stated that the gentleman who wrote the letter is in the
Page 1 - Council Meeting Minutes, April 9, 2007
5
.'
......" "
COUNCIL MEETING MINUTES
April 9, 2007
TAPE
READING
audience willing to answer any questions.
Councilor McCallum stated that he had read the letter and sympathized with the owner's
dilemma since it does involve pets, however, he feels that the Woodburn Development
Ordinance (WDO) specifically covers this issue and it should be referred onto the Focus
Group who is currently looking at updates to the WDO. Even though the City does have
an Animal Control ordinance which was adopted about 30 years ago and needs to be
revised, he felt that the WDO does address the issue currently before the Council.
Councilor Sifuentez agreed with Councilor McCallum and felt that changes, if any, be
made after input has been received from the public, Focus Group, and Planning
Commission.
Councilor Cox stated that he did not see any harm in a resident having 3 chickens kept in
coops as long as they are confined and are not roosters that crow disturbing the neighbors.
He stated that the animal control ordinance needs to be updated and not in conflict with
what is and what is not allowed under the WDO. He did not object to allowing the
resident to keep the chickens until such time as the ordinances are updated. Additionally,
he felt that the animal control issues should be in a separate ordinance which can be
amended as needed without going through the lengthy land use process required for a
change in the WDO.
Councilor Lonergan agreed with comments made by Councilor Cox.
Councilor Nichols expressed his opinion that the Council should wait to see what changes
are proposed as part of the WDO update.
Councilor McCallum felt that residents need to comply with the existing ordinance(s)
until such time as the ordinance(s) are amended since it may take several months to
complete.
Mayor Figley expressed her opinion that one set of rules should apply since nuisance,
animals, and noise are all complaint driven. She agreed that the Council does need to
revisit the animal control ordinance.
Attorney Shields also agreed that the animal control ordinance needs to be revised and
since it is a regulatory ordinance, the process followed does not take as long as a
legislative revision. He stated that he hopes to have a draft ordinance revision before the
Council by the end of this fiscal year.
Councilor Cox stated that he strongly recommends that the animal control issues be
removed from the WDO but whether that is appropriate will need to be determined after a
recommendation has been made by staff. He stated that as a member of the Focus Group
that assisted in the drafting of the document, they did not discuss about livestock being
included and the current animal ordinance disallows chickens if they make noise or are
running loose.
Administrator Brown stated that, as a matter of policy, a decision needs to be made on
whether or not chickens can be raised within the city limits. The person who wrote the
letter asked if the City would allow him to keep his chickens during the time period in
which a decision is being made. He requested clarification from the Council as to
Page 2 - Council Meeting Minutes, April 9, 2007
6
'I"
....... r
COUNCIL MEETING MINUTES
April 9, 2007
TAPE
READING
whether or not the Council is willing to grant the owner's request, and ifit is granted,
then the City will need to allow everyone in the City who has chickens to keep them as
long as it takes to work out revisions to the ordinance(s). He also stated that the
prohibition in the WDO speaks to agricultural uses which is why livestock was included
in the WDO.
Community Development Director stated that the prepared WDO amendments are
scheduled for a work session with the Planning Commission on April 12th and, even
though this was not a topic previously in the work plan, there is some flexibility on
including this issue but he will want to coordinate it with work being done by the City
Attorney's office and Police Department on the animal control ordinance. A public
hearing before the Planning Commission is scheduled in May 2007 on the WDO
amendments and the Council will have a public hearing on the amendments in June 2007.
Councilor Cox questioned if the City is currently abating poultry in the City.
City Attorney Shields stated that it is his understanding that Code Enforcement is using
the WDO as the basis for abating the poultry. He agreed that the animal control
ordinance focuses on the animal whereas the WDO looks at having no animals that are
included in the list.
Councilor McCallum expressed concern with having any livestock within the City
because it is almost impossible to differentiate between pets and animals raised for
agricultural purposes. He stated that he is very concerned about allowing livestock in
residential areas especially as it relates to health issues and sanitary conditions.
Councilor Cox stated, for the record, that he would allow 3 non-roosters to be kept in
pens.
Mayor Figley also expressed concern about public health issues that might occur with the
allowance of livestock within the City.
Councilor Sifuentez felt that allowing the livestock would most likely get out of hand in
some of the neighborhoods.
1800 Councilor Nichols expressed his opinion that the WDO provisions should be followed
until such time as a new ordinance is adopted.
A majority of the Council (3-2) stated that they did not want the chickens in the City until
such time as a decision is made on a new or amended ordinance.
2050 LETTER FROM PC UN REQUESTING SUPPORT FOR RETAINING LOCAL
RADIO STATION KPCN-LP.
Mayor Figley stated that changes in Federal Communications Commission (FCC)
regulations may have an impact on the local radio station's ability to broadcast since they
have a low-power station whereas a full-power broadcasting station has petitioned to
move from Central Oregon to West Linn which would then blot out or cause major
interference with KPCN-LP's signal. A draft letter was prepared by PCON for Council
review and potential signature by the Mayor. She expressed her support for KPCN-LP
and, with some minor editing, felt that the letter was well-written.
COUNCIL MEETING MINUTES
April 9, 2007
TAPE
READING
It was the consensus of the Council for the Mayor to sign a letter in support of the KPCN-
LP radio station.
2220 CONSENT AGENDA.
A) approve the Council minutes of March 26,2007;
B) accept the Wastewater Rate Review Committee minutes of March 20, 2007;
C) receive the Planning Tracking Sheet report dated April 5, 2007; and
D) receive the Building Activity report for March 2007.
COX/LONERGAN... adopt the Consent Agenda as presented. The motion passed
unanimously.
2262 CONTRACT AWARD (Bid #2007-07): DEMOLITION OF 60,000 GALLON
ELEVATED RESERVOIR.
Bids for the demolition of the of the water reservoir were received from the following
contractors: 3 Kings Environmental, $35,695.00; Dennis Snyder Contractors, $41,000.00;
Konell Construction & Demolition, $47,577.00; Algirdas Contracting, $48,900.00;
Paragon Construction, $56,500.00; Richard Phillips Marine, $63,471.00; Anderson
Environmental Contracting, $70,000.00; 1. Harper Contracting, $90,000.00; PCR Inc.,
$97,500.00; and Abhe & Svoboda, $98,000.00. Staff recommended the acceptance of the
low bid from 3 Kings Environmental which was below the engineer's estimate range of
$40,000.00 - $60,000.00.
NICHOLSIMCCALLUM... approve the award of a contract for demolition of the
60,000 gallon elevated water reservoir to 3 Kings Environmental in the amount of
$35,695.00.
Councilor McCallum stated that he wished it did not have to be removed after standing
almost 100 years since it marks the progress of Woodburn. The 60,000 gallon reservoir
stands next to a 750,000 gallon reservoir which was installed in 1965 which is now
considered the secondary reservoir to the over 4 million gallons available at the various
water treatment plants within the City. This reservoir has a significant historical value to
the City but health, safety, and upkeep requirements prohibit the City from keeping the
elevated water reservoir.
The motion to award the contract passed unanimously.
2394 CONTRACT AWARD (Bid #2007-09) - WATER MAIN EXTENSION BETWEEN
FIRST AND SECOND STREETS.
Bids for the extension of the water main line were received from the following
contractors: M.L. Houck Construction, $23,488.20; Emery & sons Construction,
$26,525.00; K & E Excavating, $27,235.00; Marv's Utility Specialist, $30,225.00; and
Kerr Contractors, $32,385.00. Staff recommended the acceptance ofthe low bid from
M.L. Houck Construction which was below the engineer's estimate of $27,550.00.
NICHOLS/LONERGAN... award the construction contract to the lowest responsible
Page 4 - Council Meeting Minutes, April 9, 2007
8
..... ......" ...
COUNCIL MEETING MINUTES
April 9, 2007
TAPE
READING
bidder, M.L. Houck Construction for water main extension between First Street and
Second Street in the amount of $23,488.20.
The motion passed unanimously.
2436 CONTRACT AWARD (Bid #2007-10): SANITARY SEWER MAIN EXTENSION
FROM SMITH ADDITION TO SETTLEMIER AVENUE.
Bids were received from the following contractors: M.L. Houck Construction,
$31,712.00; K & E Excavating, $38,255.00; Emery & Sons Construction, $49,655.00;
Marv's Utility Specialist, $53,025.00; and Kerr Contractors, $59,223.00. Staff
recommended the acceptance of the low bid from M.L. Houck Construction which was
below the engineer's estimate of $32,475.00.
NICHOLSIMCCALLUM... award the construction contract to the lowest responsible
bidder, M.L. Houck Construction for sanitary sewer main extension from Smith Addition
to Settlemier Avenue in the amount of$31,712.00.
The motion passed unanimously.
2479 CITY COUNCIL GOALS FOR 2007-2009.
Mayor Figley stated that corrected copies of the goals have been provided to the Council
and that, content wise, the proposed goals in the agenda packet is correct but some of the
items are not in the correct location.
NICHOLSfLONERGAN... adopt the attached City Council Goals for 2007-2009 and
the accompanying vision and values statements along with the corrections distributed at
this meeting.
The motion passed 4-0-1 with Councilor Cox abstaining.
2580 CITY ADMINISTRATOR'S REPORT.
Administrator Brown stated that at the last Budget Committee workshop he had
mentioned that he would be bringing on a "walk-on" item to this agenda relating to a
Lead Code Enforcement Officer position. Staff sent a letter today to AFSCME regarding
this new position along with the proposed salary adjustment, however, AFSCME has 15
days to respond to the City. A meeting is scheduled with AFSCME representatives next
week and it is anticipated that this item will be on the agenda for the next regular
meeting. In the meantime, staffwill be implementing an "Acting" position since we do
have a new Code Enforcement officer to train.
2677 MAYOR AND COUNCIL REPORTS.
Councilor Nichols stated that the Retired Senior Volunteer Program (RSVP) will be
having an Open House at their new office here in City Hall on April 18th between 2:00
pm and 5 :00 pm. He encouraged the Mayor and Councilors to stop by to show their
support for this program.
Page 5 - Council Meeting Minutes, April 9, 2007
9
W'
.' 4l"'" f'
COUNCIL MEETING MINUTES
April 9, 2007
TAPE
READING
Councilor McCallum reminded the public that political signs need to be placed on private
property and not on public right-of-way, Questions regarding the sign placement can be
directed to the Community Development Department.
Councilor McCallum also mentioned that the Employee's Recognition Luncheon will be
held at the end of this month. In addition to meeting one of the Council's goals, it is a
tremendous opportunity for the Mayor and Council to thank City employees for their
work.
Councilor Sifuentez thanked all of the volunteers within the City for giving their time and
talent to make Woodburn a better place to live, work, and visit.
Councilor Cox also expressed his appreciation to all volunteers within the City.
Mayor Figley expressed her appreciation to all volunteers and stated that she would be
attending the Open House on April 18th.
2928 EXECUTIVE SESSION.
Mayor Figley entertained a motion to adjourn to executive session under the authority of
ORS 192.660(1)(h) and 192.660(1)(f).
NICHOLS/SIFUENTEZ... adjourn to executive session under the statutory authority
cited by the Mayor. The motion passed unanimously.
The Council adjourned to executive session at 7:46 p.m. and reconvened at 8:04 p.m..
2940 Mayor Figley stated that no action was taken by the Council while in executive session.
2956 ADJOURNMENT.
MCCALLUMlSIFUENTEZ.... meeting be adjourned. The motion passed unanimously.
The meeting adjourned at 8:05 p.m..
APPROVED
KATHRYN FIGLEY, MAYOR
ATTEST
Mary Tennant, Recorder
City of Woodburn, Oregon
Page 6 - Council Meeting Minutes, April 9, 2007
10
w.
.'....." f'
Executive Session
COUNCIL MEETING MINUTES
April 9, 2007
DATE. CONFERENCE ROOM, CITY HALL, CITY OF WOODBURN, COUNTY OF
MARION, STATE OF OREGON, APRIL 9,2007.
CONVENED. The Council met in executive session at 7:51 p.m. with Mayor Figley presiding.
ROLL CALL.
Mayor
Councilor
Councilor
Councilor
Councilor
Councilor
Councilor
Figley
Bjelland
Cox
Lonergan
McCallum
Nichols
Sifuentez
Present
Absent
Present
Present
Present
Present
Present
Mayur Figley reminded the Councilors and staff that information discussed in executive sessiun is
not to be discussed with the public.
Staff Present: City Administrator Brown, City Attorney Shields, City Recorder Tennant
The executive session was called pursuant to the following statutory authority:
(A) ORS 192.660 (1)(h) - To consult with counsel concerning the legal rights and duties of a public
body with regard to current litigation or litigation likely to be filed; and
(B) ORS 192.660(1)(f) - To consider records that are exempt by law from public inspection.
ADJOURNMENT .
The executive session adjourned at 8:00 p.m..
APPROVED
KA THRYN FIGLEY, MAYOR
ATTEST
Mary Tennant, Recorder
City of Woodburn, Oregon
Page I - Executive Session, Council Meeting Minutes, April 9, 2007
11
.'
..... ......
"
8B
COUNCIL WORK SESSION MINUTES
March 24, 2007
TAPE
READING
DATE. SALUD MEDICAL CENTER BOARDROOM, CITY OF WOODBURN,
COUNTY OF MARION, STATE OF OREGON, MARCH 24, 2007.
CONVENED. Mayor Figley convened the work session at 8:50 a.m. for the purpose of
reviewing and updating Mayor and Council goals for 2007-2009.
ROLL CALL.
Mayor
Councilor
Councilor
Councilor
Councilor
Councilor
Councilor
Figley
Bjelland
Cox
Lonergan
McCallum
Nichols
Sifuentez
Present
Present
Present
Present
Present
Present
Absent
Staff Present: City Administrator Brown, City Attorney Shields, Police Chief Russell,
Public Works Director Tiwari, Community Development Director Allen, Community
Services Director Row, Finance Director Gillespie, City Recorder Tennant
Press: John Gervais, Woodburn Independent (approximately 11:45 am - 1:30 pm)
Tape I
Side A
.01 Mayor Figley reviewed the purpose of this goal setting workshop and encouraged the
Councilors and Department Heads to actively participate in the process in order to a
develop final set of goals for fiscal years 2007-08 and 2008-09.
3.6 Administrator Brown stated that, after the Council had established their initial list of
goals in January, he had met with the Department Heads to provide implementation dates
and estimated costs for each goal in preparation for this work session. Staff was in
attendance to discuss in more depth the goals with the Council with the outcome being a
priority list for Department Heads to follow to meet the expectations of the Council.
With the established goals, staff will be able to use the document as a guide when
developing their budgets for the next two fiscal years.
Administrator Brown also distributed a copy of the draft Values Statement which was
also discussed at the January workshop. If adopted, employees will be expected to follow
the concepts within the document and the annual job performance evaluations will
include a section on the employee's performance standards relating to these values. He
referred to the value titled "Openness" and suggested that the word "citizens" in the
second sentence be changed to "community".
Page I - Council Work Session Minutes, March 24, 2007
12
...
... ......,'
,
COUNCIL WORK SESSION MINUTES
March 24, 2007
TAPE
READING
Mayor Figley stated that she understood the reasoning behind the value statements but
felt that they should also be posted on the website for interested persons to read.
Following a brief discussion on the Value statement, the Councilors agreed with the
proposed values with the change to the Openness statement.
11.3 Provide Broader Ranee of Qualitv. Affordable. Youth Activities and Self-
SUDDortine Adult Activities:
Community Services Director Row stated that the Recreation Manager is now focusing
on what programming services should be offered along with policy determinations based
on financial revenues available. The City is in partnership with the School District on the
2151 Century Program which is seeing a decrease in outside funding sources. Currently
the City is subsidizing two (2) of the four (4) After School Care programs (Washington
Elementary School site and Lincoln Elementary School site). The City's cost for this
program is about $100,000 while revenues from participants is about $25, 000. There
will need to be some discussion on how much, if any, adjustment should be made in
participant fees as costs will continue to rise in order to continue the program.
Mayor Figley stated that she would like to see fees raised provided that a scholarship
program is in place that would protect the identity of those receiving financial assistance.
Director Row stated that there are about 200 children emolled in the program and
determination of the amount of an individual's subsidy would be made at the time of
initial enrollment.
Councilor McCallum felt that this is such a critical program that needs to be continued in
order to give youth structured activities after school.
Councilor Bjelland expressed an interest in obtaining statistical information to see if there
is a ratio between cultures that is reflective of the program participants which would then
give the City information as to whether or not this program is reaching all parts of the
City's school age population. This information can then be used to determine whether or
not a sliding scale participation fee would be relevant.
18.2 Director Row stated that whatever is done must be done consistently with all four schools
even though the City operates only two of the programs. There are two years remaining
in the 2151 Century funding program and the School District is the recipient of these funds
whereas the City continues to fund our two sites the same as in the past. The current
benefit received by the City is the enrichment component of the program (arts and
cultural related programs) which is paid for by the 2151 Century program. Director Row
also provided some information on the Boys and Girls Club of Salem's consideration of
Woodburn as a site for a new facility but the Club would like to create a partnership with
the School District and locate a center on a School District site. Transporting students
from other schools to the Boys and Girls Club would be an issue that needs to be
addressed. He did not feel that this Club would take the place of what is already being
done by the City and School District.
Page 2 - Council Work Session Minutes, March 24,2007
13
""
..' ....,'
r
COUNCIL WORK SESSION MINUTES
March 24, 2007
TAPE
READING
Police Chief Russell stated that activities and intervention at the elementary level tend to
reduce the crime and gang activity level when those participants are middle school
students. In regards to the Weed n Seed grant proposal, the application has been
submitted but staff has been told that there is only a 20% chance of approval in the first
year and 80% approval in the second year. He would anticipate grant approval in the
second year (2008-09) but those dollars will be shared by Police and Recreation to
provide intervention and prevention programs.
Councilor McCallum felt that there is a critical need for middle school age children and
younger high school student programs and funding from the Weed n Seed program will
benefit these individuals since the Teen Scene program is no longer in place.
Councilor Cox questioned as to how the recreation needs assessment will be
accomplished at the estimated cost of $5,000.
Director Row stated that most of the work will be done by current staff and the $5,000
expense would provide for an intern to assist with data collection so that staff can put
together a recreation plan for the Board and Council to consider.
Administrator Brown stated that the After School program is also used by families who
would need to find after school alternative care if this program was not in place. He
suggested that the City consider raising the fee regardless if a sliding fee schedule or
scholarship program is put into place for the purpose of providing more service than what
is currently provided.
Director Row stated that there has been a decrease in participation in sports programs
which is tied directly to the City's lack of ability to get gym space in the schools. Staff
needs to work on their relationship with the School District since the joint use facilities
agreement that has been managed differently over the last couple of years. The School
District has some revenue producing opportunities that they are trying pursue over the
free-shared use that they grant the City. Staff feels that there is the demand for increased
size in some of the recreation programs but the space is not as readily available. As part
of the facilities use agreement, the City allows the School to have use of our recreational
facilities at no charge, for example, water polo and the swim team use the Aquatic Center
during the school year.
Discussion continued on the after school program relating to funding issues and the
ability to continue to provide the enrichment aspect when funding assistance is no longer
available through outside sources.
Mayor Figley and Councilor Bjelland felt that a needs assessment for all ofthe recreation
activities is necessary to determine what prioritization will be made on programs.
Councilor Cox expressed his opinion that youth programs have priority over adult
programs and did not feel that individual activities should be prioritized.
Councilor McCallum stated that he would like to see the needs assessment done before
the next budget cycle.
Director Row stated that staff plans to works on this assessment during fiscal year 2007-
2008.
Page 3 - Council Work Session Minutes, March 24, 2007
14
,..
""'. ..'.
r
COUNCIL WORK SESSION MINUTES
March 24, 2007
TAPE
READING
40.9 Celebrate Culture and Diversitv:
Administrator Brown stated that he has sent an Transient Occupancy Tax (TOT) grant
application to School Superintendent Blomberg in case they are interested in submitting
an application for funds for eligible activities.
The Council was adamant that the TOT grant process be competitive rather than the funds
being dedicated to the Chamber since other programs may be able to provide a program
or activity that will be to the betterment of the community.
Side B
Administrator Brown stated that he has been thinking about the potential of a position
that would assist in downtown marketing and economic development. Money is
available through the State of Oregon to bring someone in for this purpose and he has
been considering the use of some TOT funds to match the State money.
It was the consensus of the Mayor and Council to pursue this opportunity.
2.5 Police Chief Russell stated that overtime costs for his department are incurred when
special events are held. If an event is sponsored by a group other than the City, he
suggested that the Council consider the assessment of additional fees as part of the permit
process if overtime costs will be incurred even though the police coverage is outside of
the event area. The permit currently calls for the sponsors to provide on-site security.
It was the consensus of the Council that events generating revenues to the event
organizer(s) should be paying for all or a portion of the costs the City incurs as a result of
the event.
Public Works Director Tiwari also mentioned that his department also incurs costs when
City facilities are used that have not been reimbursed to the department in the past.
Administrator Brown stated that he would like to see the City more actively market the
Downtown Plaza since it is important to keep the Plaza in full use in order to keep the
criminal activities out of the area. Staff is working with downtown businesses to support
a Sunday concert series during the summer season in addition to other community
programs.
Councilor Cox felt that the gazebo needs to be built in order to really market programs for
the Plaza.
Administrator Brown stated that he had recently spoken with a Burlingham Trust
representative who stated that they are still willing to pay up to $50,000 towards the
gazebo. The estimated project cost is $100,000 and, with the money from the Trust, the
City still needs $30,000 to complete the project. He would like to try and raise the
remaining funds rather than using City funds to complete the project.
Community Development Director Allen stated that the Downtown consultants have
mentioned that the City should try to avoid events that are being duplicated in the area at
the same time since this will result in a smaller number of people attending the local
event.
Administrator Brown partially agreed with the consultant's comments, however, the
September 16th (Mexican Independence Day) celebration does bring out large crowds
Page 4 - Council Work Session Minutes, March 24, 2007
15
W'
,... ....;'
Il'
TAPE
READING
15.5
38.
COUNCIL WORK SESSION MINUTES
March 24, 2007
even though this event is held during the same time period as the Oktoberfest in Mt.
Angel.
Public Works Director Tiwari stated that the City does need to keep traffic impact in
mind when developing downtown events.
It was the consensus of the Council that Plaza activities be a top priority within this goal.
Community Enl!al!ement and Communications:
Administrator Brown stated that the Chamber is taking the lead role with the Chamber of
Commerce Citizens Academy and they have asked for City support for this program. He
did not see the City providing financial support other than staff time.
Councilor McCallum expressed his opinion that customer service is a high priority.
Councilor Cox agreed that this is a high priority since about half of the comments he
receives from the public deal with customer service issues.
Administrator Brown stated that it is his intent to improve customer service in all City
departments in addition to improving access to information through the City website and
other sources.
Councilor Cox questioned E-commerce as it relates to City operations.
Finance Director Gillespie stated that E-commerce would allow for on-line applications
such as building permits, system development charges, employment, and recreation
programs. He also discussed the goal regarding increased usage of video production,
community access television, and the internet to provide public education and
information on City programs and issues. For video production, some interested staff
members will be trained to use the equipment for programming. It was noted that the
City has had variable success with using students from local schools for video production.
Finance Director Gillespie also stated that the telephone system update should be
completed by June 2007.
Revitalize Downtown Woodburn:
Administrator Brown reviewed the status of the Downtown Plan and, once completed, it
would generate Comprehensive Plan and Zoning amendments needed to complete the
plan and move forward with revitalization projects. The study will also provide the City
with a Capital Improvement program for the downtown area.
Tape
2
In regards to the North Front Street undergrounding project, PGE is willing to start this
winter and the undergrounding project should be finished in early spring 2008. The
remaining street improvements will then follow in spring or summer of 2008.
Also on the list of goals was maintaining increased police patrol activities in the
downtown area, however, increasing the patrol will increase the overtime budget
requirement for the department.
In regards to the Downtown Plaza gazebo, Councilor Cox suggested that if funding
sources become available, then the gazebo should be constructed in 2008-09. However,
2.1
Page 5 - Council Work Session Minutes, March 24, 2007
16
....,.. ..'
COUNCIL WORK SESSION MINUTES
March 24, 2007
TAPE
READING
if staff is not aware of any funds that would be available, then proceed with reviewing
current resources to see if $30,000 is available and, if so, make a decision on whether or
not to construct the gazebo.
Administrator Brown stated that he should know by January 2008 if City revenues or
other funding sources would be available for construction of the gazebo.
Councilor McCallum questioned how the Community Response Team and Police
Districts fit into the downtown patrol.
Chief Russell stated that his department should be fully staffed by August 2007 and, at
that time, he will be able to tell the Council how much time officers will be within their
district versus being pulled off for other calls. With the recent rash of graffiti and
vandalism primarily in the downtown area, extra patrol activity has been authorized
whereby the City is incurring 10 hours of overtime daily which costs about $6,000 per
month. He will need to re-evaluate this staffing level for the remainder of this fiscal year
to determine if budgetary resources are available. It was noteded that the department has
been getting cooperation from most of the merchants and the first district meeting will
encompass the downtown area (District #1).
Administrator Brown stated that he had been told that the merchants were glad to see the
increase in police patrol activities due to increased crime issues in that area.
Chief Russell also stated that Code Enforcement officers are assisting with ordinance
enforcement which provides some additional presence in the downtown area. He
reiterated that his goal is not to expend overtime dollars for patrol activities in this area
once his department is fully staffed.
Public Works Director Tiwari reminded the Council that the Front Street project costs are
estimates in the Capital Improvement Plan (CIP) and preliminary engineering design will
further define the cost but the final engineering design will provide a more accurate
project cost. With the PGE engineering now complete, the City has a better idea of the
true cost of the undergrounding portion of the project and staff can more accurately
determine total project cost.
19.1 Pursue Economic Development:
Administrator Brown suggested that the Public Investment Plan be deleted since he did
not feel that it is needed at this time. If a situation does arise, then staffwill come back to
the Council on a case by case basis.
The Council agreed to the deletion of this goal.
Administrator Brown mentioned that he did not provide any dates on the business
recruitment responsibility goal since it is dependent upon the urban growth boundary
expansion. If an appeal is filed, then there will be plenty of time to review this goal but if
there is no appeal, then the City will soon receive an application for annexation of the
OPUS property. The City will be involved in establishing some sort of a cost sharing
relationship so that all of the surrounding properties being benefitted by the
improvements will pay their fair share. Administrator Brown stated that he would like to
Page 6 - Council Work Session Minutes, March 24,2007
17
W'
....."
,
COUNCIL WORK SESSION MINUTES
March 24, 2007
TAPE
READING
pursue state grant funding to hire a project manager for the City and do the economic
development work since current staff does not have the time to dedicate for this purpose.
Discussion was held on the Highway 99E needs analysis goal. It was the consensus of the
Council to keep it on the list since the City may need to assist in some capacity but, with
funding being an issue, this goal not be funded right away unless grant funds become
available.
31.5 Develop Necessarv Systems Infrastructure:
Public Works Director Tiwari stated that a storm water utility district is a self-sustaining
utility district which is supporting costs with revenues. Many communities have this type
of district and, with many federal water quality regulations forthcoming, costs for storm
water treatment and maintenance will increase. A monthly charge will be assessed city-
wide based on load produced so commercial areas will have a larger charge with
residential areas having a substantially smaller charge. In the event a residential,
commercial, or industrial user has taken measures to reduce the load on the storm water
system, they would have a reduced charge.
Councilor Bjellland questioned the status of the I-net project.
Finance Director Gillespie stated that the cable is in place with a bigger hurdle being the
ability to get all of the beneficiaries together and deciding how to fund the mutual assets.
Chief Russell stated that a small portion of the new facility is on the existing I-net and a
problem exists with arie1 cable in case of a pole failure or storms. It is hoped that there
will soon be a direct connection to City Hall through DataVision which has a buried
cable.
39.4 Improve the Appearance and Ouality of Community:
City Attorney Shields stated that several of the code enforcement ordinances need to be
updated, however, other issues have come to the forefront that need immediate attention
and the ordinance revision project has been placed at a lower priority. Staffs intent is to
continue working on the revisions some of which will be completed by the end of this
calendar year.
Chief Russell stated that staff is working on a force maximum process which is an
analysis of what is being done and whether or not it can be done better before he would
recommend any change in department operations. In regards to the Peddler's ordinance,
it is very old and challenging in that the Police department has five days to determine if it
should be approved or denied. It is necessary to have clear criteria on denial of license in
order to have it upheld in Court. In regards to the animal ordinance, it is also very old
and the main issue to be addressed relates to seizure of aggressive animals.
Councilor McCallum stated that another issue that has come up in his area involves
multi-family use in a single family residence. This issue would be covered in the
Housing code which is on the list of goals.
Page 7 - Council Work Session Minutes, March 24,2007
18
'W'
...., ,
"
COUNCIL WORK SESSION MINUTES
March 24, 2007
TAPE
READING
Councilor Cox felt that these ordinance issues should be placed on a higher priority now
that the City Attorney has an Assistant to help with the workload.
Councilor Bjelland strongly recommended that the ordinances be revised so that
enforcement action can be taken when it is necessary and, if necessary, the Council will
deal with any resulting budget issues.
8.6 Councilor Cox agreed that the ordinances need to updated and enforcement will follow
based on availability of budgetary funds.
12 Administrator Brown stated that one of his responsibilities is to enforce City ordinances
and, if an ordinance is brought up for adoption, he needs to provide the Council with the
budgetary impact so that a decision can be made as to whether or not enforcement can be
done within current budgetary means or if a fee increase is necessary to pay for the
enforcement activities. In regards to the housing ordinance, he has been considering a
funding mechanism that would allow the City to finance a program.
Councilor McCallum stated that he sees the housing ordinance update extremely
important since neighborhoods deteriorate when homes are not kept up by the property
owner.
Administrator Brown reviewed the urban forestry program which is intended for the City
to take a more pro-active role and become the steward of the street trees. Under the
current ordinance, public right-of-way tree maintenance is the responsibility of the
property owner and this program would be an extension of the current ordinance. This
program would involve evaluation of current trees, location of trees, useful life of tree
species, term and replacement schedule of trees, determination of replacement species,
and a public education component.
Councilor McCallum questioned if the $50,000 estimated cost could be broken down to
smaller increments and if grants are available to help offset costs for this program.
Administrator Brown stated that the forestry program had grants but they are not as
available for this type of work.
Public Works Director Tiwari stated that the tree ordinance has been in place for 30 years
and these issues have been there all along. Property owners have complained about being
responsible for the public right-of-way area and yet they are not given the opportunity
to make the final decision as to whether or not a tree is removed even though they end up
paying for all, or majority of, cost to trim or remove, The Council has established a
subsidy program for trees to assist property owners with costs incurred in maintaining or
removing street trees. He stated that if an on-going urban forestry program is put into
place, the costs will be substantially more than the initial start-up cost estimate.
Discussion was held on having a forestry program that applies to trees within city parks
and on city property rather than extending the complete program to street trees.
Councilor Cox felt that the main issue that the Council needs to address relates to
property owners not wanting to have the City tell them what they can or cannot do with
the trees on their property. Focus should be not only on public safety but also what to do
to not lose the character of the street trees. He envisioned the urban forestry plan to
Page 8 - Council Work Session Minutes, March 24,2007
19
I'
... ....,.. .>
r
COUNCIL WORK SESSION MINUTES
March 24, 2007
TAPE
READING
address long range preservation of trees and felt that an inventory list is not needed at this
time.
It was the consensus of the Council to keep this goal on the list.
Administrator Brown stated that he just finished writing an article for the next newsletter
outlining the current city ordinance and subsidy program. Additionally, some City staff
members are currently obtaining some arborist training and staff will check into intern
programs and other educational sources in order to keep the cost of developing a program
at a minimum.
Administrator Brown stated that he had recently met with the new Council of
Governments (COG) Executive Director regarding reinstatement ofthe Residential
Rehabilitation Program and he is hopeful that administrative issues will be worked out so
that the City can obtain funding for this 30-month program. He has placed a June 2007
date on this goal which is in line with the CBDG grant application time period.
36.5 Public Works Director Tiwari stated that his department is looking at different methods to
communicate information to the public and it is anticipated that they will have a new
program in place by next spring.
38 Safe and Secure Community:
Chief Russell stated that his department is working on attainment of accreditation and it
is hoped that it will be concluded by June 2008. This project has been partially funded
through City County Insurance (CIS) and it is hoped that the City will see a reduced
liability insurance cost once the City has received accreditation.
Tape 3
Chief Russell reviewed the Strategic Planning goal to implement police districts and
information based policing. The interim policing plan provided for an interim plan of 1-3
years, a strategic plan of 3-5 years, and a long term policing outline of 5-10 years. Staff
will be working with stakeholders from all areas ofthe City to evaluate service delivery
and the amount of services the stakeholders would like to see. Staff will be evaluating
the opportunities and limitations of a Police Reserve program. His department is also
working on a Latino Police Citizens Academy which will be both English speaking and
Spanish speaking academies with the goal to target people that can help the department
with planning and to be there when needed.
8.8 In regards to Emergency Management System Development, the National Incident
Management System (NIMS) was developed by the federal government but they have not
put much thought into what it takes for local government to implement. It contains a lot
of regulations to prepare for but no federal or state government support to get the system
working properly. In order to receive grant funding, it is necessary for the City to get at
the required training level and he will be working with all of the department heads this
year to get them fully trained and prepared should an event take place since it is necessary
to take care of our own community first. The City can still operate under the current
Page 9 - Council Work Session Minutes, March 24, 2007
20
tf.
....'.,
,
COUNCIL WORK SESSION MINUTES
March 24, 2007
TAPE
READING
emergency plan, however, staff is currently updating the plan. He reiterated that key
staff members need to be trained by September 2007 to make sure that federal funding
continues to be made available to the City plus the City will need to have an exercise to
make sure the program works the way that it should.
Another major project over the next few years involves development of a City Wireless
Plan. His interest is in operations and developing a plan to meet FCC requirement of
narrow banding of all radios by January 2013. Technology is a huge developing area and
he is working with Finance to develop a plan.
18.9 Chief Russell also stated that staff is working on increasing drug abuse awareness and
they have been discussing this issue with the Recreation Division and the School district.
Since the district sets their curriculum for 3 years out and it will be difficult for them to
help with this project, however, they hope to be able to maximize opportunity in other
programs to educate youth on this issue. The School Resource Officer will continue to be
present in the high school which has resulted in crime and drug abuse prevention in other
ways.
25.8 Mana2:e Growth:
Community Development Director Allen stated that he is working on amendments to the
Woodburn Development Ordinance (WOO). The Focus Group and Planning
Commission will be meeting to discuss the draft amendments and the Council will hold a
public hearing after the Planning Commission has made a recommendation on the
amendments.
In regards to evaluating options for implementing "concurrency" requirements, Director
Allen stated that this is one of the work programs that is currently in progress and the
completion date is dependent upon whether or not the urban growth boundary expansion
decision of the LCDC stands or if it goes to the Court of Appeals.
Councilor Cox questioned if the Focus Group will be reactivated to go through more
difficult issues on the WDO..
Director Allen stated that staff is moving forward on issues that do not fall into Measure
56 requirements. Issues that meet Measure 56 requirement will be addressed by the
Focus Group before it is addressed by the Planning Commission and City Council. The
process being followed now involves two work sessions before the Planning
Commission, Focus Group work session if necessary, and public hearings before the
Planning Commission and City Council.
39.0 The Council recessed for lunch at 12:00 noon and reconvened at 12:45 pm.
Park Develooment:
Community Services Director Row stated that the Parks Comprehensive Master Plan was
last updated in 1999 and there has been a lot of changes since then including assumptions
for future growth creating a dire need to update the plan. He has submitted a budget
Page 10 - Council Work Session Minutes, March 24,2007
21
'0
...,. ...'.. ,-
r
COUNCIL WORK SESSION MINUTES
March 24, 2007
TAPE
READING
request for 2007 -08 to update the plan which is a System Development Charge (SDC)
eligible expense and will have no financial impact on the General Fund. Following the
update to the plan, the SDC methodology will be updated along with fee schedule. He
stated that the timing on this is relatively critical in that the new fee schedule should be in
place before the City receives too many applications as a result of the urban growth
boundary expansion.
Side B
Discussion was held regarding utilization of SDC funds on Centennial Park and the need
to re-evaluate total SDC expenditures on Centennial Park.
Administrator Brown stated that several years ago the City had gone through an exercise
to reevaluate SDC expenditures in Centennial Park and, as a result, had to return SDC
funds back from the General fund. Staff will be re-evaluating projects before any further
expense is made from the SDC fund since these funds can only be used to pay for growth
versus a park facility to serve existing population at the time improvements were made.
Director Row stated that the Recreation and Park Board has begun a project prioritization
process and annual playground replacement is the Board's top priority. He has been
working on a grant application for playground equipment for fiscal year 2007-08. The
first playground to be replaced is located on North Front Street and the next playground
replacement will be at Burlingham Park in West Woodburn. The next priority is the
Aquatic Center expansion project and pre-design work is currently in progress with cost
estimates to be available within the next few weeks. Another project is the Mill Creek
Greenway Phase I and a grant fund application will be considered by the Council at their
next regular meeting. If grant funds are received, the City's match would be 50% which
can be a combination of dollars and in-kind services. The project area begins in the
Hermanson Pond area and goes north up to Cleveland Street.
Councilor Cox stated that he had expressed a general concern on consultants a few years
ago and he questioned if the City needed another consultant to update the Comprehensive
Plan.
Director Row stated that the City will need to go through a process again which is quite
involved and a consultant will provide the necessary expertise to develop the plan and
methodology that meets legal requirements to assess the fees.
Administrator Brown stated that the urban growth boundary is the catalyst in moving
forward with the master plan and methodology review since the urban growth boundary
expansion includes 500 acres of new residential land.
Councilor Bjelland also mentioned that a review of the master plan will make sure that
the City has the right types of parks at the right locations.
In regards to the Greenway Master Plan, Director Row stated that some mechanism
should be put into place that would require developers to either provide dedication of
easements or land or have trails constructed within new development that are in concert
with the improvements outlined in the Greenway Master plan. The south section of the
greenway is almost entirely under public ownership but a lot of the other sections are
Page 11 - Council Work Session Minutes, March 24,2007
22
w.
..."
W"
COUNCIL WORK SESSION MINUTES
March 24, 2007
TAPE
READING
privately owned and it will be much more difficult for the City to make the improvements
in those areas unless easements or improvements are required when property is
developed.
Attorney Shields stated that his office is looking closely at this issue since there are some
legal issues that need to be considered such as the impact of the development being
proportional to what is being taken.
Public Works Director Tiwari reminded the Council that the greenway improvement will
be beneficial to the City, however, the City will be responsible for the long term
maintenance.
Director Row stated that the Recreation & Parks Board would still like to complete
Centennial Park but it is not as high on their priority list. The Woodburn Youth Baseball
Association is committed to seeing the project completed and they are willing to pursue
funding opportunities. Staff is currently analyzing the fields available for all sports,
youth and adult, to try and make a determination on the demand in addition to
maintenance and operation of the facilities.
23 Administrator Brown stated that he understands the Board's interest in moving forward
with development of the greenway but, given all of the maintenance needs in the City's
existing parks, he feels that the City should take advantage of other funding opportunities
as they arise but, in a coordinated way, put City resources into developing a greenway that
will limit the amount of maintenance involved. He stated that the Library expansion is
being delayed to the next planning period but more space is needed now in the Library.
The estimated cost for Phase Ion this project is in excess of $3 million. He suggested
that the Council focus on improvements and maintenance of existing facilities before new
facilities are added. He requested the Councilors to provide staff with direction on how to
move forward on project prioritization.
Councilor Nichols agreed with the greenway idea but felt that pathways and
improvements should be constructed in a natural setting so that maintenance will be kept
at a minimum in the flood plain areas.
27.5 Mayor Figley stated that playground replacement is her priority and maintenance of park
facilities high on her list but the aquatic center expansion may need to follow park
maintenance. The arts & culture center should be kept on list but will be longer range
project and, in the meantime, the Wellspring facility has given the City some breathing
room with their conference center area. She also felt that completion of Centennial Park
and the Aquatic Center expansion should be placed above future Greenway projects and
the Library project be kept on list.
It was the consensus of the Council to move forward with Phase I of the Greenway
project if grant funding becomes available.
Administrator Brown stated that he has discussing with the State a wetlands mitigation
banking process which may result in developers taking a role to complete portions of the
greenway
Director Row also mentioned that the Legion Park and Settlemier Park projects are not
Page 12 - Council Work Session Minutes, March 24, 2007
23
"
.,.. .....,..
,
COUNCIL WORK SESSION MINUTES
March 24, 2007
TAPE
READING
SDC eligible projects and unless a funding opportunity does arise, they will not be
happening in this planning period. He also suggested that the Centennial Park master
plan be delayed until the Parks Comprehensive Plan is updated, and the Burlingham Park
renovation also be delayed until the scope of the project has been identified since this
project has been on the CIP list for many years and the current Board members are unsure
as to what improvements should be made to the park.
Tape 4
Administrator Brown suggested that the playground improvement at Legion Park remain
on the list. The roadway will still need to be constructed on the north end of the park
which will serve as a secondary access to the police facility. Once the roadway is
installed, there will be a need to make changes to the soccer fields, removal of the
stadium, and relocation of the restrooms, therefore, he suggested that Legion Park remain
on the list of goals with a revised date.
7.7 Team Buildine and Oreanizational Development:
Administrator Brown stated that an Employee Recognition program has been scheduled
for April 25, 2007 at which time employees will be recognized not only for their years of
service but each department will recognize an employee who has given especially good
customer service over the past year. The Community Services Department re-
organization is near completion and the reorganization of the Public Works Department
will take place early 2008 which will give the new Director a few months to evaluate the
current operations with the completion date by June 2008. If funding is approved, the
recruitment process for an Assistant City Administrator will begin in June 2007 with an
anticipated start date of October 1, 2007. The initial budgetary cost for this position is
about $123,000.
Finance Director Gillespie stated that he had been pursuing an increase in dollars
allocated for training, however, after reviewing current budget allocations, there is
enough dollars budgeted but the amount spent is only about half of the budgeted amount.
The goal will be to spend the money that is budgeted for training which includes
individual and group training and conferences.
Administrator Brown stated that there will be some instances where an outside provider
will come to the City to provide training in areas such as harassment, customer service,
and diversity.
Administrator Brown stated that he will be offering employment contracts to current
mid-level managers in lieu of their remaining on a salary schedule. As contracts are
tentatively agreed to, he will submit the contract for approval.
18.6 In regards to bargaining, staff continues to bargain with the AFSCME union and the
W oodbum Police Association bargaining will begin early next year with City Attorney
Shields being the lead negotiator on this contract. It was noted that this item is listed as a
Page 13 - Council Work Session Minutes, March 24, 2007
24
.'
COUNCIL WORK SESSION MINUTES
March 24, 2007
TAPE
READING
goal for the purpose of recognizing how much time is involved to go through with this
process.
23 Finance Director Gillespie stated that evaluation and implementation of a centralized
purchasing program was included on the list of goals since Public Works Manager
Rohman will be retiring in the next year or two and staff does see some efficiencies by
having one person do both centralized purchasing and contract administration.
Discussion was held regarding this goal and current purchasing practices by departments.
It was the consensus of the Council to modify the goal by evaluating centralized
purchasing over this planning period and deleting the word "implementation".
33.3 Develop Technolo2ical Infrastructure:
Finance Director Gillespie stated that there is a demand to expand the current GIS system
for Police, Community Development, and Community Services programs. The proposed
goal includes purchasing additional software and licensing fees.
Police Chief Russell stated that one of the issues they have is staff time availability to
integrate the data since it is in one consistent source but getting it integrated into outside
systems is a challenge.
Public Works Director Tiwari stated that the GIS system needs to expand in order to
serve the community.
Director Gillespie stated that there will be an additional funds request before the Budget
Committee to install VOIP at the Wastewater facility but staff is not looking at VOIP
city-wide at this time. A city-wide system will be looked at in 2009 but, until then, it will
he looked at on a location by location basis.
37.6 Plan and Deliver Transportation System Improvements:
Administrator Brown stated that Front Street and Tout Street Local Improvement District
projects are already underway with the Alley project scheduled for October 2007. In
regards to the 1-5 interchange project, the City will need to raise another $4.5 - $5 million
so staff is looking at creating an SDC that is based on a zone benefit.
Public Works Director Tiwari spoke briefly on evaluation of the Transit service and
potential expansion of services through the formation of a transit district. The current
City service has expanded to meet federal requirements but staff would like to evaluate
service expansion to other communities.
Side B
Director Tiwari stated that grant funds for the sidewalk construction from the High
School to Progress Way will pay for the majority of costs and it is anticipated that it will
be completed by October 2008. In regards to the goal relating to grant opportunities, his
staff continues to have projects ready for grant opportunities if the project is on the list of
projects to be done within two years. In regards to the goal of developing
bike/pedestrian/golf cart paths in the greenways, it is dependent upon staff s evaluation
on the type of pathway surface to install. It was the consensus of the Council change this
Page 14 - Council Work Session Minutes, March 24,2007
25
W'
....., ....".
1"
COUNCIL WORK SESSION MINUTES
March 24, 2007
TAPE
READING
goal to reflect Phase I development and to delete "golf cart" on this goal, and to delete the
Hardcastle A venue rail alignment.
Director Tiwari spoke briefly on the goal to evaluate the re-opening of 5th Street to
through traffic. In his opinion, there is a need to have the connection to Highway 214 but
there is also a need to reconstruct the street for public safety.
Discussion was held on the evaluation process since it involves a residential
neighborhood and St. Luke's School. When the Highway 214 / Settlemier Avenue /
Boones Ferry Road intersection is improved, traffic will not be allowed to turn onto
Church Street which will then create a traffic impact on Settlemier Avenue. It was the
consensus of the Council to do some preliminary engineering to improve Fifth Street. It
was also noted that the Transportation System Plan does show the re-opening of Fifth
Street.
Administrator Brown suggested that work on the intersection will begin later this year
and the completion date on this goal he the fall or winter of2008 since staff would then
have some time to more accurately evaluate the impact the Church Street closure has on
the area.
19.4 Enhance Fiscal Stability.
Administrator Brown stated that he had suggested this goal for the purpose of
understanding what resources the City will have for operations in the future. His concern
is that if new or expanded facilities are being considered, it is necessary to determine if
the City will be able to pay operational costs.
Finance Director Gillespie stated that he had projected a cost of$5,000 - $10,000 to
prepare the plan since the forecasting is for a longer time period which involves more
sophistication than what the City currently has available.
Councilor Cox suggested that staff move forward with the forecasting going with
assumptions that we know now rather than incurring a software expense.
Following discussion on this issue, Administrator Brown stated that staff will come back
to the Council at mid-year if they are unable to do the forecasting internally since it was
the consensus to pursue this goal.
31.6 Continue to participate in the State and Federal Let!islative Process.
Administrator Brown stated that staff has been working with the League of Oregon Cities
and State and Federal legislative delegations and, if an Assistant Administrator position is
approved, he will be able to have more contact with these groups to discuss the City's
position on issues before the legislative groups.
Tape 5
.7 Facility Development:
Administrator Brown stated that he will be initiating an appraisal of the Community
Gardens property by June 2007 but he has not established a potential date for selling the
property since there are some issues that need to be addressed in order to make the
Page 15 - Council Work Session Minutes, March 24, 2007
26
.'
...' ......;.'
,
COUNCIL WORK SESSION MINUTES
March 24, 2007
TAPE
READING
property more developable.
Councilor Cox felt that if the price comes in quite low, he would like to consider
retaining property.
Administrator Brown stated that staff is in the process of increasing City Hall security by
adding some card entry points into the Finance and Court offices where money is being
held along with installation of panic buttons. If the court office does relocate, then there
will be remodeling to expand the Community Development and Building Divsion space.
A long term goal will be to remodel City Hall but it will be costly. In regards to the
access road to the police facility, staff is working on obtaining an exception to some City
street standards since Park Avenue does not meet the required street and sidewalk width
standards. He suggested that the goal on the greenway project be changed to read "Seek
funding on Phase I of Greenway". In regards to the Foundation, the start-up has begun
and it should be completed by June 2007. The Aquatic Center expansion needs to be on
the list of goals until such time as the City receives a cost estimate. Lastly, the goal to
evaluate relocation of the City shops should remain on the list, however, he would like to
hold off on this project until after the new Director has had a chance to work on the re-
organization project.
12.4 Encourage and Employ Sustainable Practices:
Administrator Brown stated that an audit of facilities was conducted by PGE and it was
concluded that there were a number of things that could be changed over time that would
generate some operational savings using more efficient replacements. In the Aquatic
Center, it is necessary to replace some equipment that is very expensive and it is very
important that the City be ready to apply for incentives and credits since the City will not
be able to afford replacing the HV AC system without these credits. An energy savings
recommendation will be prepared by a consultant who has been pre-approved by the
Energy Trust. If the City accepts at least one of the cost recommendations, then the
Energy Trust will pay for the study. The HV AC system is having some serious problems
and it is hoped that there will be incentives and credits available to offset a portion of the
cost.
Administrator Brown that the Aquatic Center will be a major funding concern over the
next couple of years since it is not only the HV AC system but complaints are also being
voiced about the environmental quality in the building. In order to keep the pool running
properly, not only equipment needs to be replaced but the lighting, electrical systems, and
building shell must be improved. This issue will be discussed in more detail at the next
budget workshop.
19.5 Public Works Director Tiwari stated that staff is looking at waste energy conversion at
the WWTP facility. The trees on the plantation are now maturing and it is possible that
the wood could be converted to energy and, if it works as anticipated, the City could save
millions of dollars in the future. In regards to bio-diesel, staff will be evaluating the use
of this product for all equipment since bio-diesel reduces pollution.
Page 16 - Council Work Session Minutes, March 24,2007
27
l'
.' ..." . 11"
COUNCIL WORK SESSION MINUTES
March 24, 2007
TAPE
READING
23.5 Administrator Brown stated that he had done some research on quiet zones and one
option would cost the several hundred thousand dollars and require a number of
improvements at each railroad crossing. A lesser expensive option was for about $75,000
but the configuration of the intersections within the City make it very difficult to deal
with the structural separations necessary. The railroad track creates an impediment in
developing the downtown area. The ODOT Rail Division is interested in safe crossings
and the quiet zones then go along with it. It was noted that there is some discussion for
high speed rail between Vancouver, B.C. and Eugene and, ifthat occurs, passenger trains
could travel up to 79 MPH. This issue will be addressed by the consultants in the
Downtown Plan since this plan will address safe crossings and what needs to be done to
qualify for quiet crossings.
32.7 The work session concluded at 3:20 p.m.
APPROVED
KATHRYN FIGLEY, MAYOR
ATTEST
Mary Tennant, Recorder
City of Woodburn, Oregon
Page 17 - Council Work Session Minutes, March 24, 2007
28
'I'
....', ... '
f
Minutes
Woodburn Recreation and Parks Board
Tuesday, April 10,2007
7:00 p.m.
8e
DRAFT
1 . Call to Order
The meeting and was called to order at 7:00 pm.
2.
Roll Call
Board Chair
Board Secretary
Member
Member
Member
Member
Member
Bruce Thomas
Rosetta Wangerin
Vacant
Joseph Nicoletti
Judy Wesemann
Eric Yaillen
Vacant
Present
Present
Vacant
Present
Present
Present
Vacant
Staff present: Jim Row, Community Services Director; Steve Patterson,
Recreation Services Manager; Debbie Wadliegh, Aquatics Manager, Paulette
Zastoupil, A.A.
3. Approval of Minutes from February 13, 2007.
Rosetta Wangerin/Joseph Nicoletti Motion to accept the minutes. The
motion passed unanimously.
Approval of Minutes from work shop February 28, 2007
Rosetta Wangerin/Eric Yaillen Motion to accept the minutes. The motion
passed unanimously.
Approval of Minutes from March 13, 2007
Joseph Nicoletti/Rosetta Wangerin Motion to accept the minutes. The
motion passed unanimously.
4. Business from the Audience
Eric Yaillen reported from Woodburn Area Youth Golf Association on the
three clinics that were held during spring break. He reported that on
Tuesday, March 27 and Wednesday, March 28, about 30 kids, ages from 6
yrs to 17 yrs signed up for the clinics. Eric shared that, on Thursday, March
29, 40 kids signed up to join the organization. They will be holding more
clinics in the future.
5. Review Council Goal Setting Workshop
Jim shared a copy of the 2007-2009 City Council Goals. Jim reviewed the
goals that pertained to youth activities, adult activities and park development.
These goals were adopted by the City Council on April 4, 2007. Eric Yaillen
stated that he opposed the development of the arts and culture community
center. He stated that the needs of the community have changed, and that
Well Springs has filled that void. He stated that a new assessment of need
must be conducted before the decision is made to move forward with this
plan. There was some discussion on the cost and timing related to the
removal of the Legion Park Stadium and the realignment of the soccer field to
accommodate the access road to the Police Station. Jim also mentioned that
the Council views the completion of Centennial Park as a very high priority.
Page 1
29
or
... ,...'
,
Minutes
Woodburn Recreation and Parks Board
Tuesday, April 10,2007
7:00 p.m.
Jim stated that the Mid-Valley Youth Baseball Association is interested in
partnering with us to complete this project and has already conducted quite a
bit of research into the availability of funding opportunities.
6. Project Priority
The Board reviewed the project priorities and no changes were made.
7. Youth Programming
Steve provided an overview of our youth recreation programs. A report was
presented, which identified enrollment levels in a variety of program from
2003-current. Some of the programs experienced decreasing attendance,
while others saw enrollment increase. Some of the attendance decreases
can be attributed to the loss of Teen Scene funding and decreased
gymnasium availability. Steve described the partnerships that the
Department has with other youth sports organizations, including Woodburn
Youth Football Association, Mid-Valley Youth Baseball Association,
Woodburn Junior Basketball Association, and Woodburn, Athletic Football
Club (soccer). In many instances, the youth sports organizations offer
competitive sporting opportunities, while our programs focus on the less
competitive recreation league sports, as well as after school and summer
camp activities. Steve reported that this report just provides a quick overview
and the City Council has approved an additional funds request to conduct a
more comprehensive Recreation Needs Assessment. This assessment will
create a city-wide inventory of services and resources and develop
recommendations for the improvement of the programs and service that he
City offers.
8. Aquatic Center Maintenance Issues
Jim reported that we are experiencing continued problems with Aquatic
Center's ventilation and de-humidification system. The air handling unit was
undersized when it was first built, and has never worked properly. Over the
years, the high levels of moisture and chemicals in the air have caused
significant damage to the internal structure and components. The City feels
that replacing the heating and venting system is more of a priority than the
pool resurfacing project and has moved higher up the CIP. The Board asked
whether the expansion consultants were aware of the problem and if system
could be repaired or replaced during the Aquatic Center expansion. Jim
shared that the consultants were aware of the issues and actually conducted
a building condition assessment, which highlighted these same issues.
9. Budget Update
Jim shared a printout of the additional funds requests that were discussed by
the Budget Committee at their April 7 workshop. The items related to our
department are:
· Recreation Needs Assessment - $5,400
. Clerk 111- $2,164
· Vista Volunteer - $1,867
Page 2
30
11'
.. ..... r
Minutes
Woodburn Recreation and Parks Board
Tuesday, April 10,2007
7:00 p.m.
. SDC Methodology Update - $20,000
. Master Plan Update - $70,000
General Fund CIP
. Playground Equipment Replacement - $12,500
. Scoreboard Installation - $7,000 (not recommended)
. Settlemier Lighting, irrigation phase 2, lighting phase 2, fence repair
(not recommended)
. Stadium deconstruction (not recommended)
. Museum Stucco repair - $15,000 from GF ($23,000 total)
. Engineering for Pool HV AC, replace duct work, fix feon leak, replace
evaporating coil - $53,700
Judy stated that while in Yuma Arizona, a civic organization called Helping
Hands deconstructed a smaller structure with a licensed and bonded
contractor and asked if we should pursue similar opportunities with the Legion
Stadium.
9. Division Reports
Recreation - Steve Patterson
Steve reported that spring sports were registering including Pee Wee and T-
Ball, Mid-valley baseball, girls softball, summer camp including Kindergarten
through 8th grade, skate camp, football camps, flag football, tackle football,
soccer and summer senior trips. He stated that performers were still being
sought for the Downtown Plaza, and that Mayor Figley was seeking
Woodburn Foundation Board members. Steve thanked the City's Park
maintenance staff for getting the parks and sports and ball fields ready for
heavy use starting the end of April. He reported that KaBOOM! granted
$5,000 and the Burlingham Trust gave $12,500.00 toward the N. Front St
Park playground equipment replacement. The Community Build Day for this
project is Saturday, September 8, 2007. Steve shared that this Friday was
the deadline for a State grant to replace Burlingham Park's playground
equipment. If funded, this replacement would occur in May 2008.
Aquatics - Debbie Wadleigh
Debbie reported that May is National Aquatic's Month, She is developing a
Proclamation to that effect for the Mayor to sign. Activities for the month will
focus on four activities related to improving water safety awareness;
· "Stay on Top of It" event on May 12, 2007
· "Water Watchers" - extra eyes to check for safety in the pool.
· Swimming Ability Assessment - free test day for families
· Swimming Lesson Family Swim on Fridays, 9 .am. - 11 :00 a.m.
Page 3
31
.'
..1. ~" f'"
Minutes
Woodburn Recreation and Parks Board
Tuesday, April 10,2007
7:00 p.m.
Parks and Facilities - Jim Row
Jim requested that the Board authorize the Chair to sign letters of support for
the Mill Creek Greenway and Burlingham Playground grants and another to
Mayor Figley in support of the National Aquatic Month Proclamation.
Rosetta Wangerin/Joseph Nicoletti - Motion authorizing the Chair to sign
the letters of support. The motion passed unanimously.
Jim shared that two applications had been turned in to Mayor Figley for the
open board positions. Jim clarified that the SDC adjustment that the City
Council approved on March 26 (Resolution 1851) was just the annual cost of
living increase and not an update to the methodology. Since the adjustment
did not occur in 2006, the 11.5% increase was reflective of a two-year period.
Jim reported that Steve has arranged for youth skateboarding clinics at the
Skatepark this summer. In addition, "Slow Skate" signs, indicating that
Tuesdays, Thursdays and Saturdays from 9:00 - 11 :00 AM are reserved for
inexperienced skaters under the age of 10.
10. Future Board Business
None stated.
11 . Board Comments
Joseph Nicoletti stated that he agreed that a needs assessment would show
what programs Well Springs offers, and amenities the Community Center
would need.
Bruce Thomas stressed how important it was for the Board to attend all the
public meetings for park projects, and that is the format where personal
comments should be recorded.
12. Adjournment
8:55 p.m.
Rosetta Wangerin, Board Secretary
Paulette Zastoupil, Recording Secretary
Date
Date
Page 4
32
.'
.,. ....,' fl"
8D
MINUTES
MONTHLY MEETING OF WOODBURN PUBLIC LIBRARY BOARD
DRAFT
DATE
ROLL CALL:
STAFF PRESENT:
GUESTS:
CALL TO ORDER:
SECRETARY'S REPORT:
CORRESPONDENCE:
PUBLIC COMMENT:
DIRECTOR'S REPORT:
April 11, 2007
Mary Chadwick - Present
Neal Hawes - Present
Phyllis McKean - Present
Willis Grafe - Present
Nancy Kirksey - Absent
Jim Row, Community Services Director
Anna Stavinoha, Library Manager
Vicki Musser, Recording Secretary
None.
President Mary Chadwick called the meeting to order at
7:00 pm.
The minutes of November 8, 2006 were read aloud and
approved.
None.
None.
Welcome: Anna, Library Manager, welcomed Jim Row
as the new Community Services Director. The Library and
Recreation and Parks were recently merged into the
newly created Community Services Department. Jim
and Anna will be working closely together to ensure that
quality library services are provided to the community.
Jim and Anna will both attend Library Board meetings.
Monthly Statistics: Anna observed that the statistics
remain stable. The People Count reached 21,274; almost
the same number as March, 2006. Circulation for the
month of March 2007 was 11,716. Inter-library loans have
been increasing lately.
Activities: Library activity sheets were handed out to
Library Board members. Library story times were read
4/17/2007
PAGE 1
33
W'
""'I ..." ..
aloud, and flyers containing times and places are
available at the library's Circulation desk. The library is
gearing up for the Summer Reading program and Music
in the Park. The summer concert series will feature 8
different bands.
National Library Week is April 15-21 st. Library
Proclamations in both English and Spanish were signed
and a seal affixed by mayor Kathy Figley, who read the
Proclamation aloud at the last City Council meeting.
Copies of the Library Proclamation have been posted in
the library. To celebrate National Library Week, children
will plant flowers in front of the library on Saturday, April
21 st.
The Day of the Child event will occur on April 28th. Youth
Services offered Easter crafts for children, and Third
Thursday Teens will be held on Thursday, April 19th. On
Sunday, April 22nd, an adult poetry reading will be held at
City Hall at 2 pm.
Staff: There have been several staff changes since the
Library Board last met. Donna Melendez, Technical
Services Librarian, retired on December 31, 2006 after
many years of service. John Hunter, the Library's former
part-time Reference Librarian, was hired as the new
Technical Services Librarian. John has extensive
cataloging experience from his former job in Los Angeles.
Rick Peskett, originally from San Jose, Ca, was hired as a
part-time Reference Librarian. Lucy Wilk joins the Library
staff as a part-time Library Assistant, and Ida Braden, a
former long-time Library volunteer, is now an on-call
Library Assistant.
Collection Reorganization: Library staff has been
discussing plans to re-organize much of the collection
and the location of the reference desk, in order to better
facilitate patron access and usage. The proposed
template for change was distributed to the Board. There
has been an on-going reluctance on the part of some
patrons to find and utilize services at the reference desk,
since it is currently located out of sight, behind the atrium.
The proposal involves moving the reference desk to the
area where the Spanish collection is currently located. It
would then be in the line of sight with circulation, while still
maintaining visibility over the former reference area and
4/17/2007
PAGE 2
34
1;'
....,,, r
the computers. In addition, the Reference Librarian
would be able to keep an eye on the fiction stacks
upstairs. Other changes include bringing the Russian,
Spanish and ESL collections together in the area directly
across from circulation. New books would be moved to
the present site of the Friends' book cart, and book sale
materials would move to the right of circulation near
Sandy's office. Large print would move downstairs, and
the non-fiction would shift down to include the area
where the reference desk is now located. Periodicals
would remain where they are. Reference books would
be heavily weeded, leaving only materials that are used
regularly.
The Library is taking steps to address security concerns.
First, the Library Exclusion Ordinance was conceived and
became City law in September 2006. The Library is also
developing plans to install a 12-13 camera security
system, possibly with additional dummy cameras in
strategic locations. This project has been discussed and
planned for over a year and will hopefully occur very
soon. Primary system monitoring would occur at the
circulation desk, and would be obvious to incoming
patrons. All Library employee computers will also have
access to the camera images, so that other employees
will be able to monitor patron activities. Offsite
employees with a special password, such as Jim Row,
would also be able to view the images online. Allan
Condit, a member of the Library Board audience, asked if
there was going to be a revolving recording system with
the cameras. Jim replied that there would be a week's
worth of film recorded and saved at any given time,
which could be accessed to review incidents after they
occurred.
The Library is also planning to replace the inoperable
security gates, which ordinarily monitor Library materials
to make sure they are properly checked out. Anna is
conducting cost comparisons to find the best deal. The
security gates will probably be the next security tool
installed.
Food For Fines: Anna would like to allow patrons to
donate cans of food to the local food bank in lieu of
paying fines in honor of National Library Week (April 15-
4/17/2007
PAGE 3
35
11'
.. ..'" r
21), Although, due to the need to promote the program,
the actual Food for Fines event will occur during May.
Some patrons may be reluctant to return books they owe
large fines on, but if cans of food are substituted, they
can return the book and feel good about both saving
money and providing food for the hungry,
Volunteer of the Month: Sharon Klupenger is the April
Volunteer of the Month. She began working at the
Library in October 2005, processing holds. She came to
us with previous library experience, and is very dedicated.
A year ago, she was in a car accident, but as soon as she
was able, she returned to the Library to resume her
volunteer duties. Sharon is popular and reliable, and the
Library is proud to appoint her the April Volunteer of the
Month.
Friends of the Library: Neal Hawes, Friends of the library
Treasurer, gave an update on Friends business. The
Friends of the Library Book Sale will be held on Friday, April
27-Saturday, April 28, from 10-4 pm. All materials will be
sold at the bargain price of 25 cents each, except for
new CDs still in their original wrappers. Neal commended
Audrey Pister and her two daughters for past help and
said they would be assisting again at the upcoming sale.
The next meeting of the Friends will take place on
Monday, May 11th.
Music in the Park is gearing up for the summer. There will
be eight concerts. The Friends have received a verbal
commitment from their last band to be signed and are
now waiting for the contract signature. Neal sent letters
out to previous sponsors, and has received two
immediate responses from PGE and Allied Waste
(previously United Disposal), pledging donations. He's
waiting to hear from other sponsors.
A question was raised as to whether the Music in the Park
food vendors need to pay a City fee, since the Friends
recently became aware that vendors allied with other
City Departments, are required to pay a sum of up to
$500 per year in order to sell their wares at other City
venues. Jim Row explained that Music in the Park
vendors must apply for a City permit, have a temporary
restaurant license, and have sufficient insurance, so that
the City will not be held liable in case of accidents or
4/17/2007
PAGE 4
36
.'
.'...." r'
illness. However, this year's food vendors at Music in the
Park will not be charged a fee. That could change next
year, once staff and the Friends determine a fair and
equitable amount to charge for the Music in the Park's 2
month limited selling time and environment. One idea
would be to charge a percentage of the vendor's gross
income from Music in the Park. Jim believes that any
money raised should be given to the Friends in support of
the Music in the Park program. The City is grateful to the
Friends for the tremendous work they do for the program
and wish to support them in their efforts.
OLD BUSINESS:
Community Services Department Update: Our new
department is located in City Hall, in the area vacated by
the Police Department when they moved to their new
facility. Community Services is presently making
modifications to the office space. The former bulletproof
wall and glass has been removed to make room for a
more public- friendly counter. The counter has been
ordered, and should arrive in approximately six weeks.
Vicki's position as Clerk III is 30 hours/wk at present, with
full benefits and a union contract. Part-time positions with
full benefits are costly for the City, and so, pending
budget approval, they are going to consolidate her
30hr/wk position with another Community Services 10
hr/wk position, bringing her to full-time, beginning July,
2007.
NEW BUSINESS:
Community Services Guide: The former Recreation
Reporter has been renamed the Community Services
Guide, and is published three times per year. It is a
compilation of information from the various divisions
under the Community Services umbrella; Parks and
Recreation, Aquatics, the Woodburn Library, and RSVP.
The Department has been working on the summer edition
of the Guide, with each division contributing program
information and items of public interest, such as special
events, facility hours, contact info, etc. The Library has
submitted information regarding the Youth Services
Summer Reading program, as well as a current list of the
Music in the Park concert dates and bands.
4/17/2007
PAGE 5
37
t"
.. ..... 11"
2007-08 Budoet: The Budget Committee met last
Saturday, April 7th to go over the baseline budget and
additional funds requests. The next workshop will be held
on Saturday, April 21, to discuss capital improvements.
Saturday, May 19th will be the last meeting of the Budget
Committee, at which time they will recommend approval
of the budget to the City Council.
Berry Museum Repairs: There has been concern over the
dilapidated building that houses the Berry Museum. The
Museum is operated by the City through the Library,
which oversees the coordination of its volunteers. The
stucco on the back of the building was observed to be
falling off, and when investigated, the damage turned
out to be more extensive than originally thought. The
$7,000 allotted to fix the stucco is insufficient for extensive
repairs to the back building wall, which will need to be
completely rebuilt. Additional monies will be budgeted
from next fiscal year's City budget and a further $8,000
from the Museum's Endowment Fund will also be utilized.
Altogether, a total of approximately $23,000 has been
allocated for repairs. Sandy Kinney, the Library's
volunteer coordinator with Museum responsibilities, has
written letters to the various people connected with the
Berry Museum to bring them up to date. To date, the
single response we received was in support of dedicating
some Endowment funds toward repairing the wall. The
City's goal is to protect the Museum and our investment
in it.
Annual Library Board Presidency: Jim reviewed the Library
Board Ordinance and the Library Board By-laws to guide
the annual election of officers. Generally, the Library
Board appoints a President, Vice President and
Correspondence Secretary in January each year. But,
there was no meeting in January, 2007, due to lack of a
quorum, so the election must occur now. The floor was
opened up for nominations for President and Vice
President, holding off on Correspondence Secretary for
now, since traditionally the student member, a position
currently vacant, is selected for that position. After some
discussion, Nancy Kirksey was nominated and
unanimously elected as President of the Woodburn
Library Board, with Neal Hawes elected as Vice President.
4/17/2007
PAGE 6
38
'"
.' ,",," 1!"
BUSINESS TO/FROM THE
CITY COUNCIL AND/OR
MA YOR:
ADJOURNMENT:
Respectfully submitted,
Vicki Musser
Library Board Positions: Two positions remain open on the
Library Board: one adult position and the student
member position. Jim's letter to the community in the
Community Services Guide mentions both of these
vacancies and encourages community members to
apply. He may also issue a PSA on the subject. He is
helping the mayor to recruit student applications by
contacting the School District office. The student position
now carries a one-year term, although the by-laws do not
stipulate whether the student needs to be a junior or a
senior. After conducting the recruitment and application
process, the mayor will carry out a student selection
process. The Library Board was asked to consider possible
avenues for recruitment, and several members had
people in mind to talk to before the next Board meeting
in July.
Board Meeting Time Chanoe Discussion: Phyllis McKean
asked whether or not the Board had the ability to change
their regular meeting time from 7:00 PM to sometime in
the late afternoon. Jim mentioned that a couple of
factors would need to be considered, including the
availability of student members and WCArs ability to film
the meeting. In addition, since Nancy Kirksey is currently
out of town, the Board should bring this up at the next
meeting so that she can be involved in the discussion.
The Board was interested in the concept, so the topic will
be added to July's agenda.
The meeting was adjourned at 8:03 pm.
4/17/2007
PAGE 7
39
l'
r
.', ..."
8E
WASTEWATER RATE REVIEW COMMITTEE MINUTES
April 3, 2007
@] [?CID~
The meeting was called to order at 6:30 PM in the Community Room of the
Woodburn Police Department at 1060 Mt. Hood Avenue by Chairman John
Reinhardt.
A roll of committee members was taken as follows:
John Reinhardt
Jeff Southwell
Martin Peterson
Willis Grafe
Kaimas Patel
Present
Present
P rese nt
Present
Present
John Reinhart asked committee if there were any comments or corrections to the
minutes of the March. There were no comments from the committee and Willis
Grafe moved that the minutes be approved. Jeff Southwell seconded the motion
and it was passed unanimously.
Randy Rohman indicated that Deb Galardi would be covering the next four items
on the agenda as one with the help of a powerpoint presentation. Deb Galardi
provided an overview of the topics to be covered. The first topic was the existing
loans with the Department of Environmental Quality (DEQ). She covered the
amounts of both current loans, interest rates and payments along with a review
of the loan reserve requirements that were required of the City for the loans.
John Reinhardt asked how the reserve requirements were monitored or checked.
Randy Rohman responded that they were part of the agreements with DEQ and
it was one of the items that was checked annually by the City auditors as they
reviewed agreement compliance and that maintenance of the reserve
requirement was commented on it the audit.
Deb Galardi next went over the revenues that were available to the wastewater
funds. Sewer rate revenue was the major component making up 85% of all
available revenue. System Development Charge revenue made up 9% of the
total revenue but use is restricted to capacity increasing projects only and those
revenues cannot be used for operations and maintenance. Septage at 4% was
the other revenue source. There was a discussion on sepatage dumping, where
it came from and how consistent use of the service was.
Deb Galardi next went over wastewater expenditures. She discussed the three
major expense categories that were personnel services at 41 %, material and
services at 33% and transfers at 18%. Jeff Southwell asked why the transfers
were made to the water fund and to the technical and environmental fund.
Randy Rohman explained that the transfer to the Water Fund was to pay for the
PAGE 1
40
.'
.,..' ...,., .
WASTEWATER RATE REVIEW COMMITTEE MINUTES
April 3, 2007
costs of meter reading and billing expenses such as mailing and for finance
department personnel who do the billing and accounting of payments. The
transfer to tech and environmental was for the engineering and administrative
functions performed for the plant by personnel by the Public Works Director and
others in the Public Works Department.
Deb Galardi next discussed the beginning fund balances and reserve
requirements for the wastewater funds. There was a question on source of funds
for the VV\NTP Construction Fund. Randy Rohman indicated that the major
source of this fund was from wastewater rates. The rates were split roughly
equally between this fund and the Sewer Fund that funds plant operations with
slightly more funding going to the construction fund. Randy Rohman also
responded to a question on what the PERS reserve was for. He indicated the
reserve fund was in response to past litigation that had the potential for additional
city obligations to PERS and the reserve accounts were set up to meet these
potential obligations. There was no increased funding for the current budget year
and Randy Rohman thought that the potential need for the funds was now not
likely but was not sure when decision would be made to release the reserve
funds.
Deb Galardi discussed the revenue requirements from rates and showed where
the shortage of rate revenue resulted in the need to barrow some money from
the water construction fund to meet reserve requirements in the Wastewater
Construction Fund.
Deb Galardi next discussed the 3-year capital project list for the treatment plant.
Jeff Southwell asked what the Wood to Energy Pilot/Design/Construction project
was to do. Frank Sinclair went over the plan to use the poplar trees grown for
effluent reuse to generate heat for the digesters which would then allow the use
of methane generated by the plant to produce energy that in turn could
potentially be sold. Use of heat generated by burning of the poplars in the
digesters would reduce use of expensive natural gas for this use. Randy
Rohman indicated that the property purchase in the project list was for future
expansion of the poplar tree plantation. Frank Sinclair indicated that DEQ
establishment of a Total Maximum Daily Load (TMDL) for the river was driving
much of the facility planning work and the future upgrades. The City will be
entering into a Mutual Agreement and Order (MAO) with DEQ on how the City
will address the temperature, Ph and ammonia limits established for the river.
He indicated that there may be some addition costs for engineering depending
on final MAO requirements.
PAGE 2
41
WASTEWATER RATE REVIEW COMMITTEE MINUTES
April 3, 2007
Deb Galardi went over some cost and revenue trends and discussed rate of
growth in expenditures and revenues. She indicated that revenue growth had
been steady but that it had not kept pace with the increases in expenditures.
Deb Galardi discussed the rate impact of changing the billing of hotel/motel from
multi-family to commercial. The analysis indicated that there would be a minimal
impact on rate revenue overall from the change. She also provided a
comparison of how the rates affect different hotels as a result of analysis that had
been previously done by the City for use during 2003. The data showed that
some motels paid less than they should have but that more were charged more
as multi-family than as commercial. Two motels with the same amount of rooms
had different results depending upon occupancy with one paying significantly
less as commercial and one paying slightly more. The consensus of the
committee during discussions was that the commercial rate made more sense
since rate was tied to occupancy of the motel. Randy Rohman indicated that a
decision on which way to go would be formalized at the next meeting.
Randy Rohman indicated that the next meeting would involve more detailed
discussion on what rate increase would be needed and how it should be applied.
He indicated that the next meeting would probably last longer than the first two
had.
Willis Grafe made a motion that the meeting adjourn which was seconded by Jeff
Southwell and passed unanimously and the meeting adjourned at 7:22 P.M.
PAGE 3
42
.,1. ....u.,~ .'
',.L':',)!) H URN "I \' E
CJATE 4/1b/,))
i'lME ..... 1','
I-'HFCK R
'I!I';~ 'r j 1;':i'l' i'r"\ '] r-.l' l-JAl'-lr.
"!
bANK Al'l_',)~JNT. iu' ;\/E~ Accuunts fay.'lL,j[
877d2 1/30/<\'''' l'Err; CASH
87781 3/30/2uJ' VALLEY MAILING SERVICE IN
6Flti4 >/02/:C,," ADVANCED LASER IMAGING IN
8778" 3/02/201' / ADVANCED RV PAINTING & RE
8778G 3/02/:01)7 AMAZON COM CREDIT
07'18 I 3/02/ ,'OJ7 AMERICAN FIRE PROTECTlI)t;
tn-13M i/02/2l<: AHAMARK \lNTF(lRM SERVlf'F;
~778~ ~/02/20}~ ~T & T
Ei) I~)'\ ,/u!-/l.O') t\WAR[J~ ANr! ATHLETICS
877')2 3I02/2l1:1'-' BLUMENTHAL UNIFORM & ~vUl
~ i jlji ~/U2/:~l1:' i DkAl''';:)()N EASTMAN
87791 3/02/2001 CAMRON FLECK
S'II"" ,/02/2n,-" CANBY TELECOM
877% 3/02/20,1' CDW GOVERNMENT JNr
ti77" I l/1l2/2"')) CENTER POINT LARGE PRINl
ri7798 11 UL/2C..; 'I I~ITY OF CANBY
87799 J/1l2/2IlU, COLLEGIATE PACIFIC
67600 3/02/LOu7 DEMCO INC
8700:;, 3/(I:I/::u:J; L:~.MEh'S FLAG & BANNE~'
H"lHOj ~/u2/2CJ I I f-'()OD SERVICES OF AMERIl_'A
87803 1/02/20"! ,;LOBAL E'.!UIPMENT CO INC
878U4 1/02/2001 GLOCK INC
87BO~ 3/07/?C17 GRAINGER INC
878U6 3/02/200' HD SUPPLY WATERWORKS LTD
6/6UH 1/02/.,,,.)'1 HOOD RIVEf{ INN
H78U9 3/07/2""" IKuN O~~ICE SOLUTIONS
87810 3/02/20')-, I,~OLUTIONS CONSULTIN:; INI'
H-18II J/('2/2uU'j u, THAYER COMPANY
67812 3/02/2u01 KEY CREATIONS
67d13 3/0"/200 i KUSTOM KREATIONS OF OREGO
87814 3/02/200'1 LOWE'S TROPHY
87815 3/02/2007 MARIN CONSULTING AssorlAT
87616 3/02/2007 NATIONAL TACTICAL OFFICER
87817 3/C2/20C -; !JEXTEL COMMUNICATIONS
67818 3/U2/2007 NORCOM
8781" 3/02/20C7 NORTHWEST GEOTECH INC
87820 3/02/2007 NORTHWEST LOW VOLTAGE SYS
87821 3/02/20(n NW FRAUD INVESTIGATORS AS
87822 3/02/2007 OFFICE DEPOT
87823 3/02/2007 OR ACCREDITATION ALLIANCE
87624 3/02/2007 OREGON TURF & TREE FARMS
67825 3/02/2007 PARKER NORTHWEST PAVING C
87826 3/02/2007 POLICE TRAINING CONSULTAN
87827 3/02/2007 PORTLAND GENERAL ELECTRIC
87828 3/02/2007 PORTLAND GENERAL ELECTRIC
87829 3/02/2007 PORTLAND WINTER HAWKS
87830 3/02/2U07 POWELL'S BOOKS .COM
87831 1/02/2007 PURDY'S AUTO DETAIL
87832 3/02//007 OWEST
87833 3/02/2007 OWEST
87834 3/02/2007 RAINBOW BOOK CO
87835 3/02/2007 RAM STEELCO INC
~
W
,j
'4
[ T Y 0 F W 0 () LJ n 1\ R N
~CI'ATi;:-;
R ECO~( r LED
RECONCILED
RECONCILED
R ECONC I J,ED
RECClNrILED
RE,ONCILED
RECONCI LED
RECONCILED
F E,uNC ]"ED
RECONCILED
R El~()NC: I LED
RECONCILED
R E,CONe 1 LED
RECONCILED
RECONC'ILED
RECONCILED
RECONCILED
RECONCILED
R ECONe: I J,ED
RECONCILED
RECONe:ILED
RECONCILED
RE,nN,ILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
"HE('f( REt-; I STFt.'
:;TATUS [J,\TF :JFDATED CHECK AMOUNT
'j/16/2007
4/16/2lJ07
4/16/200';
4/16/2007
4/16/2007
4/161200'1
4/16/2(107
4/1h/?01J ,
4/1h/2CIr,')
4/16/2(107
1/1G/ ,,(IJ'I
4/1,,/2('07
4/16/2('07
4/16/2(07
1/I6/2C07
4/16/2CU7
4/16/2007
4/16/2007
.j/lG/2007
4/16/2007
4/16/2007
4/16/2007
4/16/2007
4/16/2007
4/16/2007
4/1G/2007
1/16/2007
4/16/2007
1/lE /2007
4/16/2007
4/16/2007
4/16/2007
4/16/2007
4/16/2007
4/16/2007
4/16/2007
4/16/2007
4/16/2007
4/16/20)7
4/16/20,)7
4/16/2007
4/16/20,)7
4/16/2007
4/16/2007
4/16/2007
4/16/2007
4/16/2007
4/16/2007
4/16/2007
4/16/2007
4/16/2007
4/16/2007
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
'j'ES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
174.16
446.8',
324 .9"
721.80
46 ~ . 1 S
490 90
6S.S4
51 8"
1,817 40
264.3f,
186.38
375.0ll
19 . 9~,
1,250.lJ
276.1',
11,818.00
1,389.40
23 . 12
308.20
319.2"
115.66
88.00
334.64
1,989.67
194.02
140.34
250.00
352.90
48.00
51.30
12.00
240.00
150.00
737.20
76.23
405.75
320.00
175.00
77.78
1,550.00
285.00
89,385.50
300.00
11.98
764.33
11 0 . 00
54.70
250.00
164.09
790.00
482.00
113.39
R ECl"INC I LED AMT
174.16
446,85
324.95
721. 80
.163 . 15
490.90
65.54
51 .8,
1,817.4C
261.36
186.38
375.00
19.9S
1,250.11
276.15
11,818.00
1,389.40
23 . 12
308 2'>
319.25
115.66
88.00
334 .64
1,989.87
194.02
140.34
250.00
352.90
48.00
51.30
12.00
240.00
150.00
737.20
76.23
405.75
320,00
175.00
77.78
1,550.00
285.00
89,385.50
300.00
11.98
764.33
110.00
54.70
250.00
164.09
790.00
482.00
113.39
PAl;.!-,
AP0160
VEEOT
L l!- FJ-:RENC~
00
.00
.00
00
.00
.00
00
,00
00
.00
no
.00
00
.00
00
.00
.00
00
00
.00
.00
00
.00
.UD
.00
,00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
0)
~
WOuU8Ui\N L I \,: ~',
DA TE 4 1 1 ~' ,. (1 i
T I ME 17
rHECK "
""
b ! r) ~ b
e7d37
8783d
Fl7Hilj
87840
87842
e7~43
87844
87e4~
8784(
87en
87840
8784,
87850
87851
878S2
878';,
87854
8785'0
878",6
8'/b"'1
87858
878,>9
87860
87861
87862
87863
87864
87865
8786C
e'/8o'!
87869
8787U
8787"-
87872
87873
87874
87875
87876
87877
87878
87879
87880
87881
87882
87883
87884
87885
87886
87887
87888
87889
87890
~
~
~
~
'HI
"\
ll/\YEL Nl\MJ::
:;l\FEWAl .,"l'~Jr.:~H
~/i_). . Ju I SEX\1AL ASSAULT TRAININ(; I
l/U)/ !='] SILKE COMMUNICATIC'NS INC
3/n~.'~nn7 SONITROL
~!02/21)01 SPRINT
~/U.::/.JIJ() I STATESMAN JlJURNAL NEWS PAP
j/O;'/.',),' / TEXAS AMER]CA SAf,ETY l'llMP
~ / u) / .:' I i..l J THOMASON GROt 11)
~/l)~ /:'\10',' THOMPSON TECHNl)LI-J(;lES
~,'U..'I lIS BANK
3/tJ2/:",J7 VALLEY PACIFlC !-LORA!.
,./ ('\.~ / WI LLA.r-1ETTE BRU^U~!r'\.N,:
,/u.'/ WILLIS Of OREGUN IN:
3/G~, ~:~07 W00DBURN INDEPENDENT
3/U;/2'-'07 WSHNA
}/n2!;:,07 XEROX CORPORATION
J/02/:0~7 YES GRAPH]rs
3/ JO/.' 7 JEFfERSON PIUJ1 FINMk'IAL
'/30nC07 cTOHNNY GUZMAN
1/ ~U/.l / R'lAN A L'KUMMC:NI:
3/30/.:..Cl,7 VALLEY MAl LINl..'; ~~ERV=lE IN
3/09/21)0'/ ADVANCED LASER IHAGING IN
3/0:.J/LOCj] ALLIED WASTE SERVICES
3/09/2007 AMER BACKFLOW PREVENT ASS
\/U"/.',i'J'I AMERICAN FIRE PRuTECT1CJN
3/0'..1/'2007 A..~ERICAN WATERlt,10hKS ASSN
\; O~/:,Uu i ARCH WIRELESS
1/09/'OU7 ARMOR TRAINING A(~UEHY
1/09/2007 ASSOCIATED BUSINESS SYSTE
3/09/20U7 AT & T
'/09;2007 BANK OF AMER]l'A
3/09/2007 BOLDT, CARLISLE & S~ITH L
3/09/2007 BRANDY GRAFF
3/09/20J'/ CARLETUN HART ARCHITECTUR
j / ,j 9/2 r:.) 7 CDW GOVERN~lENT I NC'
3/09/2007 "OASTWIDE LABOhATORIC:S
3/09/2U') 1 COOKE STATIONERY COMPANY
3/09/20('7 CUES
3/09/ 'UO 1 DATAVISION COM~iUNICATIONS
1/09/2007 DAVID GONZALEZ
3/09/2007 DELL MARKETING L,P,
3/09/2007 DELL MAliKETINC 1,1'
3/09/200'1 DEMCO INC
3/09/2007 EASYSTliEET ONLINE SERVICE
3/09/20U7 EMERY & SONS CONSTRUCT IN
3/09/2007 FEDERAL EXPRESS CORP
1/09/2007 FIRST STUDENT INC
3/09/2007 HALLMARK RESORT
1/09/2007 HARRINGTON INDUSTRIAL PLA
3/09/2007 INGRAM DIST GROUP
3/09/200' INTL MUNICIPAL LAWYERS AS
3/09/2007 ISOLUTIONS CONSULTING INC
3/09/2007 J, THAYER COMPANY
l' I 'j Y ~' U \) D 1::1 U k N
~"rATUS
1,EC:ONCiLEU
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
liECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCiLED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONClLEfJ
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
rHf'l I\EGT';TEP
STATU,'; DATE UPDATED l'lIE,"^ AMOUNT
-i: I "- E"'~. 0 0 7
1/16/2007
4; 16/~'OO'1
4/16/<007
4/16/2007
4/ih/200'!
4/16/2007
4/161200'
4/16/2007
,1/16/2007
';/16/2007
'i,' 16/2007
4/16/2007
4/16/2007
4/16/2007
4.'16/2007
4/16/20U7
4/16/2007
4/16/2007
.,l/ltJ!2)07
4/16!LJ07
4/16/2,)07
4/16/2007
4/16/2007
4/16/2007
4/16/2007
4/16/2007
4/16/2007
4/l6/2007
4/16/2007
4/16/2007
4/16/2007
4/16/2007
4/16/2007
4/16/2CI07
4/16/20,07
4/16/2C07
4/16/2007
4/16/2007
4/16/2007
4/16/2007
4/16/2007
4/16/2007
4/10/2007
4/16/2007
4/16/2007
4/16/2007
4/16/2007
4/16/2007
4/16/2007
4/16/2007
4/16/2007
4/16/20J7
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
750 u 0
150,00
35,00
llO, CO
17~,28
19 20
281.00
202,16
25,00
27~.30
63,90
317 23
2,089,7')
230.90
50,00
285 44
1,107.00
82,90
473,15
1.)5694
839.25
359,70
;-,616,94
140,00
490.90
'II ,00
138,22
895,00
53,04
23,6'/
56,933,07
3,660.00
ll5, DO
3,569,56
194,99
268,36
215,94
315,56
147,45
],633,50
58,50
1,761,25
14,74
168.00
79,241.97
409.48
5,00
174,60
463,25
79,80
600,00
1,940.64
605,43
RECONCI LED A~lT
75.(0
ISO CO
35,00
110,00
179,28
19 20
281 ,00
202 16
25 00
279 30
63 90
317 23
2,089 7'1
230,9J
50,00
285,44
1,107 OJ
82,90
473 IS
1,056,94
839,25
359,70
2,616,94
140,00
490,90
71,00
138,22
895,00
53,0..
23.67
56,933,J7
3,660,00
115,00
3,569,56
194,99
268,36
215,94
315,56
147,45
1,633,50
58,50
1,761.25
14,74
168.00
79,241. 97
409.48
5.00
174.60
463.25
79.80
600.00
1,940,64
605,43
!-'AGE
AP0460
VEEl)T
ill FFEl<ENCE
00
,00
,00
,00
,00
,00
,00
00
00
00
00
00
00
,00
,00
,00
,00
,00
,00
,00
,00
,00
,00
,00
,00
,00
,DO
00
.OU
,00
,00
,00
,00
.00
00
,00
,00
00
,00
,00
,00
,00
,00
,DO
,00
,00
,00
,00
.00
,00
.00
,00
.00
W,)l.', 'hi i,.'N 1 . ~ ('.
flATE "IL/C.',1
11 Ml< I U 1
'. 'H~"I~ r tf
8 'J t-: 91
fj It, ').
.5 -18 l) ~
87 H [)~
8701}'-)
1'1 '; 0 '..It
37(9)
h '! tI :Jt:'
3 '} H Sh
d -; J CI
~j -,I q:'l J
'"'
S ';> 'tOL
o /9J ,
8 J 90-1
R 7 yQ '--,
i3 'I 0 C: G
879 J /
87908
E-{ -) 'j J ~j
ii 7 9lt
8 7 ~I ~ ..:.
87012
I"i I Y"1 ~
8701"
8791l
87917
87918
879:9
879:20
a~J921
87922
87924
87920
87926
87 ')2 ./
37928
8792')
87910
87931
87932
87933
87935
87936
87938
07939
87940
87941
87942
87943
87944
87945
87946
87947
~
en
~
~
"HFI'Y PATE PAYEi::. !JA~I':
,/D"/2007 J.D >'EN,'f: AlllAJ Jl~ SUPPLY
~/C9/2(J{J7 .1AC'K Rl-\.WL,INl;:~
3/09/2007 KJM PROGRAM & CGNSTRUCTIO
3/0;/2007 LAB SAFETY SlJPPLY
3/09/2007 MARION COUNTY CLERK
J/09/2007 MOLALJ.A ('C,MMUNICATIONS
,/09/2007 MT JEFFER~ON FARMS INC
5109/20U1 NEOPUS'i'
J/09/2007 NET AS,;E'b ('OhhJIiATlON
-~/u9/2007 NORTHWE[;T !'JATURAL GAS
)/09/2007 OACA TREA',UREf< ANGIE [)E
J/u9/2007 OFFICE Ur.PUT
3/09/2007 OFFICE L'r.t'uT
3/09/2007 OR DEPT OF ADMINISTRATIVE
3/09/2007 OR DEPT OC MOTOR VEHICLE
J/09/2007 OR DEPT OF MOTOR VEHICLE
J/09/2007 PACIFIC 0FFI('E FURNISHIN']
3/09/20UJ PETROCA~D
;,/c!9/2007 l'ORTLANf1 GENERAL ELFCTI<!C
3/09/2001 PRESTIGE RENTALS
,/09/2007 QWEST
3/09/2007 RADIX CORPORATIUN
3/09/2007 ){AM STEELCO INC
,/,,9/2007 SIERRA SPflN(;S
3/09/2007 SKILLPATH SEMINARS
1/09/2007 STAR Mf:DlrAL INC
3/09/2007 SUPER WAREHuUS~ GOV
3/09/2001 TESTAMERICA ANALYTICAL TE
3/09/2007 TRAINER'S WAREHOUSE
3/09/2007 TRI.MOTOR & MACHINERY CO
3/09/2007 UPSTART
1/09/2007 VERIZON WIRELESS
3/09/2007 VWR INTERNATIONAL INC
3/09/2007 WBN COMMUNITY ACCESS TV I
3/09/2007 WILSONVILLE LOCK & SECURI
1/09/2007 WOODBURN fAMILY MEDICINE
3/09/2007 XEROX CORPORATION
3/09/2007 YES GRAPHICS
J/30/2007 GENE HAGEN
3/16/2007 AMY HENDERSHUTT
J/16/2007 ANIXTER INC
3/16/2007 ARAMARK UNIFORM SERVICE
3/16/2007 BI.MART CORPORATION
3/16/2007 BRUCE CHEVROLET
3/16/2007 CASCADE POOLS
3/16/2007 CLACKAMAS LANDSCAPE SUPPL
3/16/2007 CTL CORPORATION
3/16/2007 DAILY JOURNAL OF COMMERCE
3/16/2007 DEBRA GIRARD & ASSOCIATES
3/16/2007 DELL MARKETING LP
3/16/2007 DON MIXELL
3/16/2007 EDGAR CORTES
3/16/20U7 EUGENE LABUNSKY
~ I
Y 0 F WOO D 8 J R N
3TATl;.-,
_'llEI:K HEG I STER
STATUS DATE UI'DAT~D ,_'Hh~K AMOUNT
REL:C1NCI LED AMT
PAGE
AP0460
VEEOT
DI FFEREN' .".
-~--===============~~~----==~=~====~--======~~-===================---~
C1 ~)
RE\.~uN l' I LEU
RECONC J LE[)
RECONCILED
REO'NCI LED
RECONCILED
RECONI 'I LED
RECONCILED
REC0NCII.~D
RECON.~I :,ED
RECONCILF.LJ
RECONCILED
){rTtN,' I LED
RECONCI LED
RECONCILED
RECONCILED
RECONCI LED
RECONCILED
RECONC'I LED
RECONCI ),ED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCI LED
RECONCILED
RECONCILED
RECONCI L,ED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
4/16/200 I
4/16/2007
4/16/2007
4/16/2007
4/16/2007
4/16/2007
4/16/2007
4/16/2007
4/16/2007
4/16/2U07
4/16/2007
4/ H/2007
4/16/2007
4/16/2U07
4/16/2007
4/16/2007
4/16/2007
4/16/2007
4/16/2007
4/16/2007
4/16/2007
4/16/2007
4/16/2007
4/16/2007
4/16/2007
4/16/2007
4/16/2007
4/16/2007
4/16/2007
4/16/2007
4/16/2007
4/16/2007
4/16/2007
4/16/2007
4/16/2007
4/16/2007
4/16/2007
4/16/2007
4/16/2007
4/16/2007
4/16/2007
4/16/2007
4/16/2007
4/16/2007
4/16/2007
4/16/2007
4/16/2007
4/16/2C07
4/16/2C07
4/16/2007
4/16/2007
4/16/2007
4/16/2007
tr..~
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
345 0 C,
667.35
29,196.36
569.60
32.00
149.70
840.00
24J 00
819.00
18,334.87
155.00
77.76
404.76
2,363.%
24.50
63 .50
nO,433.86
2,579.71
54,377.14
2S.00
1,984.26
204.00
240.21
138.1~;
299.00
100.00
661.98
90.00
108.2l
375.00
13.50
45.63
77.08
2,586.64
245.00
132.00
122.42
29.50
600.00
30.00
100.09
65.54
12.76
13,028.84
31.90
200.00
470.30
102.50
217.53
100.00
34.27
24.04
75.74
34~ 00
667.3S
29,196 36
56 9 60
32.00
149 70
840.00
241.00
819.00
18,334 87
15'-> 00
77 .78
404.76
",363.96
24.50
63 .50
"30,433.86
2,079.71
54,377.14
25.00
1,984.26
204.00
240.21
138.15
299.00
100.00
661.98
90.00
108.21
375.00
13.50
45.63
77.08
2,086.64
245.00
132.00
122.42
29.50
600.00
30.00
100.09
65,54
12.76
13,028.84
31.90
200.00
470.30
102.50
217.53
100.00
34.27
24.04
75.74
00
.vO
00
00
.00
.00
00
.00
liD
00
01'
,G 0
00
00
.00
00
00
00
.00
00
.00
00
.00
.00
.00
.00
.00
00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
r.u()LJ!H1t<N 'j
[)ATE 4.'.:1 /
r:~w ..
ij'j 'J.,t{'\
','ilFl')-: 11 l~rLd'.K lJi\i'i k'AiLE NAME
---- -- ------------- - - - ------------------ - ------------
-- ----------------- - ------------------------------ ----------------
RECONCILED AMT
S 7 ')4 ~
K79S0
'd7 ~'> I
a 7 ;1Si
879', -)
b" SiS 4
879;:-
F "9S r~
,.,'i 0',';
~
0\
879sa
b I Y,:> ':J
0796 U
87961
879f.3
87)64
H 7 9b 'j
8,)9hh
87963
6 'I 'JE:.. 9
8 -j ':J70
6" 9 '11
8797':'
H797";
~797"
07976
87')7k
87980
87 ~b 1
87982
b7~b4
87985
87987
B"I~bd
87989
87931
87992
87991
87994
87995
87997
87938
87999
88000
88001
88002
88003
88004
88005
88010
BANK AP
3/1l./..l:'11 rASTI-:NAL ('uMPANY
j,'irj/,-iill FBINAA
1/16/2COI ~r5 GROUP
1/1e/; cC, I FRANF M MASON
3/1b/}u07 G W. HARDWARE CENTER
3/1' nee i (~ENFRAJ. ELECTRIC CAP1TM.
1/1G/2007 GRAINGER INC
~/ ~,/;-rH.' :1 n F(IWLER ('0 INC
3/16/:'0'" IlAPP1NGTC'N INDlJSTRIM" PI,A
J/.it'/;L,:J I !ifJ ~-:-,Ul-'?LY WATERW\-JRK:-; I,r!1
3/16nOO'1 INGHAM D]ST GHOlJP
~/ 1 G/.:. INN IjF THE SEVENTH N0t:NTJ\
3/16/20c I ,JASON AVGI
if 16/ -.:G:) 7 .JET HEATING INC
3/16/2001 LAB SAFETY SUPPLY
;/ i ti/le,') / LANGUAGE LINE SERVICES
3/16:2001 LIG INVESTMENTS LLC
\/16/20[1 I LUCINA SOTO
3/16/20in MARION rOUNTY BLDG 1NSPEl'
1:HnOU'/ MARTIN BROS SIGNS
3/16/2UJI NEW WOHLIJ SYSTEMS
1/16/2007 NEWKIRK & ASSOCIATES INC
3/H /:' () WI NORc:uM
3/16/2007 ONE CALL CONCEPTS INC
3/16/2001 OPAL LEVINE
)/16/2007 OR L]BRARY ASSN
,/]6/2007 0R kECREATION & PARKS ASS
3/16/7cril PAlJL'S POWER EQUIPMENT &
3/16/20"7 PETROCARD
3/1 f,/ ;000 'i PORTLAND GENERAL ELECTRIC
3/16/2('07 PUBLIC WORKS SUPPLY INC
1/16/2007 RADIO SHACK
3/16/2007 RECORDED BOOKS INC
3/16/2007 RENAISSANCE CUSTOM HOMES
3/16/2001 RENTEK LLC
3/16/2001 RON TONKIN TOYOTA
3/16/2001 RONALD J DERRICK P.E.
3/16/"001 SILKE COMMUNICATIONS INC
3/16/2007 SIRCHIE FINGER PRINT LABS
3/16/2001 U.S. POSTAL SERVICE
3/16/2007 VAN METER & ASSOCIATES
3/16/2007 VP CONSULTING INC
3/16/2007 WDBRN CHAMBER OF COMMERCE
3/16/2007 WESTERN POWER & EQUIPMENT
,/16/2007 WESTERN STATES FIRE PROTE
3/16/2007 WINTERBROOK PLANNING LLC
3/16/2007 YES GRAPHICS
3/16/2007 YES GRAPHICS
3/30/2007 VALLEY MAILING SERVICE IN
3/28/2007 CITY OF WOODBURN
TOTAL, 20B CHECKS
C I T Y 0 F W 0 u D U URN
Sl't\TUS
I-IECONCl LED
RECONCILED
RECONCILED
RECONCl U:D
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCII,ED
REeL'NeILED
RErONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCI:'ED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCI [,ED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCI LED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
I~HEri< PEl, 1 STEF
STATUS DATE uPDATED CHECK AMOUNT
4/1G/C007
4/10/2007
4/10/2007
4/16/2007
4/16/2007
4/16/:'007
4/16/2007
4/1h/2007
4/16/2007
:1./16/2:,07
4/16/2007
4/16/2;]07
4/16/2007
4/16/2JOI
4/16/2)07
4/16/~'JlJ'l
4/16/2,)07
4/16/2')07
4/16/2007
<:1. / 1 f, I 2 I) 0 7
4/1G/2007
4/16/2007
4/16/2007
4/16/2007
4/1bj2007
4/16/2007
4/16/21;0'/
4/16/2007
4/16/2007
4/16/2007
4/16/2007
4/16/2007
4/16/2007
4/16/2007
4/16/2007
4/10/2007
4/16/2007
4/16/2007
4/16/2007
4/16/2007
4/16/2007
4/16/2007
4/16/2007
4/16/2007
4/16/2007
4/16/2007
4/16/2007
4/16/2007
4/16/2C07
4/16/2C07
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
43b 1:
160.00
4,885.00
195 01)
9.18
2E" 8~
136.0B
11,644,"0
31.44
720.00
3,085.71
172,5(;,
81 .07
1,169.50
139.50
11.47
40.79
82,94
835.94
1,295,00
38,340.99
1,483.00
25,074,67
78.7'1
5,8:1
480.00
75.00
268.12
1,120.52
19,178.07
385,35
399.90
220.16
33 .33
33 .01
22,618.00
2,030.00
91.82
129.03
600.00
105.00
5,010.00
1,009.80
81.42
6,270.00
5,327.61
18.60
115.10
787.50
195.39
807,285.00
436.17
160 00
4,885,00
195.00
9.18
215.89
136.0B
11,644,50
31.44
720 00
3,085.71
172 .50
81.07
1,169.50
13 9.50
11.47
40,79
82,94
835.94
1,295.00
38,340.99
1,483.00
25,074.6'1
78.75
5.80
480,00
75.00
268.12
1,120.52
19,178.07
385.35
399.90
220.16
33.33
33.01
22,618.00
2,030.00
91.82
129.03
600.00
105.00
5,010.00
1,009.80
81.42
6,270.00
5,327.61
18.60
115.10
787.50
195.39
807,285.00
PAGE
AP0460
VEEOT
Dl. FFEkENL'I-,
00
00
,00
.00
00
,00
.00
.00
.00
00
.00
00
.00
.00
00
00
00
.00
.00
,00
00
,00
.00
.00
.00
,00
.00
.00
.00
.00
.00
,00
,00
.00
,00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
WOODBl:}.N i 'J t.
DATE jlll I
TIME I:'
CHEer: >>
'1::' I l'(,11 ~'i\YEl:.. NAME
RECON'.'1 L,L.
NOT RECCitJ'
VOIDED
,,-Uti ,_'}it'.":'r..
ClIECK
("HEl'K~
UPDATED
NOT lH'L!A'1 i::i'
;~Oi) CHECKS
(.HECK.....;
"
~
...;a
;
1
::;:)7,28':'""CO
00
.00
Hul,28S.00
00
STATUS
r I 1 Y u F W 0 u U HUH N
CHFl--'K RF)-;1's'"!'ER
,:TATk; DATE Uf>UATrll Cll,,-CK AMuUNT
RECONCILED AI'11
Pl\GF.
AP04bO
VFEOT
DI FFEkEr,;,.....E
COMMUNITY SERVICES DEPARTMENT STATISTICS 8G
March 2007
Recreation Services Division
Mar. 2007 Mar. 2006 2007 YTO 2006 YTO
Revenue: $3,145.00 $495.00 $69,947.00 $57,218.00
Expenditures: $35,114.46 $32,933.13 $296,800.27 $330,737.82
Pro9ram Attendance:
Youth Services: 2,306 2,551
Youth Programs: 621 432
Adult Services: 514 120
Special Events: 0 214
Other/Mise: 0 0
TOTAL: 3,441 3,317 27,485 26,168**
Aquatics Division
Feb. 2007 Feb. 2006 2007 YTO 2006 YTO
Revenue: $16,223.45 $10,005.19 $147,153.61 $139,459.37
Expenditures: $41,721.42 $45,551.95 $393,532.23 $392,167.10
Lesson Enrollment:
Group: 71 120 690 1,026
Adults: 0 0 3 5
Private: 6 4 10 19
4th Grade: 0 101 412 358
Attendance: 3,704 5,365 36,868 40,743
Library Division
Jan. 2007 Jan. 2006 2007 YTO 2006 YTO
Revenue: $1,826.39 $1,652.86 $62,545.94 $45,889.01
Librarv Attendance: 21,274 21,315 158,328 159,317
Librarv Circulation: 11,716 12,075 93,619 100,467
Adult Proaram Count: 1 1 11 13
Adult Attendance: 4 34 6,258 5,246
Youth Service Proaram Count: 41 31 278 250
Youth Service Attendance: 686 523 4,921 6,436
Database Usaae: 796 1,155 4,266 6,675
Adult Computer Usaae: 4,879 1,480 40,078 23,611
Youth Services Computer Usaae: 1,051 2,460 8,079 9,529
New Adds: 654 108 3,965 4,565
Volunteer Hours Worked: 92 233 1,225 2,154
h Program attendance data is not available from July 2005 - September 2005
48
W'
.',..-" f'
/,:..<o;-.:.'11,.J('r~
~.
WQ.ODBURN
, 11 <' ,) r f' " rut <' J f S li ;J
lOA
~~
.
.
April 23, 2007
TO: Honorable Mayor and City Council through City Administrator
FROM:
Frank Tiwari, Public Works Director
~-=>\ .
-::,
SUBJECT:
Public Hearing on Tout Street Local Improvement District (LID)
RECOMMENDATION:
Upon completion of the public hearing, direct staff to perform analysis on the
public input received and present a recommendation for further council action.
BACKGROUND:
The City Council initiated the LID process for Tout Street improvements,
instructed staff to prepare the engineering report that was reviewed and
approved. Council then proceeded with the next step of LID process, adopted
a resolution of intent to improve Tout Street and established Monday, April 23,
2007, as the public hearing date to receive input from the benefited property
owners in the LID.
The resolution with the hearing date was properly published in the local
newspaper in accordance with Ordinance No. 2105. In addition to the legal
requirements of notification, notice of the hearing was sent by regular mail to
the benefiting property owner of record. The letter was sent in English as well as
Spanish to the property owners involved.
staff is in the process of completing engineering plans and contract documents
to avoid delay in the construction of the street.
DISCUSSION:
The City Engineer will provide a brief review of the presentation previously
viewed by council with the engineering report that is now part of the resolution
of intent to improve. The highlights of the resolution such as funding mechanism,
cost distribution, interest rate and 20-year payment plan will be discussed.
Agenda Item Review:
City Administrator ~
49
...
.,.., ....... t-'
Honorable Mayor and City Council
April 23, 2007
Page 2
.
.
The staff will be available to answer questions raised in the public hearing. A
determination will need to be made if written remonstrances in sufficient
numbers have been received to stop the project at this stage. Staff will perform
analysis of public input and present a recommendation in the next council
meeting, if allowed by council.
FINANCIAL IMPACT:
If the LID is approved, the City will front the construction costs and will be
reimbursed either from the sale of bonds or directly from assessment payments
from benefited property owners.
Attachments
1 . Out line of LI D process
2. Resolution of Intent to Improve
50
,<
.,."...".
r
PROCESS FOR
LOCAL IMPROVEMENT DISTRICT (LID)
1. PROJECT INITIATION: Project is initiated by petition or by action of the City
Council
2. RESOLUTION AUTHORIZING AN ENGINEERING REPORT: City Council. by
approval of a resolution. directs staff to prepare an engineers report for
the improvement
3. ENGINEERING REPORT APPROVAL: Engineers report contains, project need.
method of assessment. cost estimate based on preliminary engineering.
Local Improvement District (LID) boundary. The City Council may at this
stage direct staff to prepare a "Resolution of Intent to Improve".
4. RESOLUTION OF INTENT TO IMPROVE: LID boundary and assessments are
defined for public process. Public hearing date set with council approval
of resolution.
5. ADVERTISEMENT OF PUBLIC HEARING: The City Recorder gives notice
meeting legal requirements of advertising for public hearing.
6.
PUBLIC HEARING: City Council holds a public hearing on the project and .
receives input from the affected property owners. If, at the time of
hearing. written remonstrances are received from the owners of majority
of land within the LID. consideration of the LID must be suspended for six
months.
We are here
7. CITY COUNCIL DECISION:
a. Direct staff to prepare an assessment ordinance
b. Direct staff make modifications to the LID
c. Abandon or postponement of the LID
8. ADOPTION OF THE ASSESSEMENT ORDINANCE: Funding defined.
9. COMPLETION OF FINAL ENGINEERING: Final engineering plans.
specifications and contract documents are completed.
10. ADVERTISEMENT FOR BIDS AND BID AWARD: The project is advertised and
bids are received. The City Council reviews staff recommendation and
awards the contract for construction to the lowest responsible bidder.
(Note: City may receive bids earlier but contract award can not take
place until assessment ordinance has been adopted)
11. CONSTRUCTION ACTIVITIES: Construction takes place under the
supervision of the City Engineer. (Note: This is the time when the public
sees project action)
\2. FINAL ASSESSMENT ORDINANCE: Upon completion of the improvements
the final assessment process is followed. The process requires another
public hearing and explanation of payment plan time lines.
Revised 5/16/03
51
l'
.,.,. ".,-.,
f
COUNCIL BILL NO. 2661
RESOLUTION NO. 1853
A RESOLUTION OF INTENT TO IMPROVE TOUT STREET BETWEEN
SETTLEMIER A VENUE AND SOUTH FRONT STREET, ADOPT THE LOCAL
IMPROVEMENT DISTRICT, ADOPT THE METHOD OF ASSESSMENT,
EST ABLISH A PUBLIC HEARING DATE AND DIRECT THE CITY
RECORDER TO GIVE NOTICE.
WHEREAS, the City Council considers the improvement of Tout Street between
Settlemier A venue and South Front Street to be necessary and beneficial; and
WHEREAS, The City Council has authority to initiate the Local Improvement
District improvement and procedure process as per Ordinance No. 2105, and
WHEREAS, The City Council by adopting Resolution No. 1826, instructed the
City Engineer to prepare the engineering report for the improvements; and
WHEREAS, the City Council reviewed and approved the engineering report on
the improvement of Tout Street on June 26,2006; NOW, THEREFORE,
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
SECTION 1.
INTENT TO IMPROVE
The City Council deems it necessary and hereby declares its intention to order the
following improvements of Tout Street between Settlemier Avenue and South
Front Street. Tout Street is to be improved in accordance with the Woodburn
Transportation Plan (TSP) as a Local Street. This cross section as identified in the
TSP provides two travel lanes, on-street parking and sidewalks both sides. The
improvement will be complete with curbs, drainage improvements, street lighting.
SECTION 2. PROPOSED METHOD OF FUNDING:
The funding mechanism to accomplish this project includes the following:
A. CITY SUPPORT:
Budgeted approved funds for the improvement of Tout Street
B. ASSESSMENT AGAINST BENEFITING PROPERTIES:
Limited to the cost associated with the improvement of Tout Street to a
local residential standard.
Page 1 - COUNCIL BILL NO. 2661
RESOLUTION NO. 1853
52
..
....' ....., , t'"
SECTION 3. BOUNDARY OF THE PROPOSED LOCAL
IMPROVEMENT DISTRICT:
The property subject to the assessment of this district will be to those properties
that are adjoining Tout Street, as described below:
Beginning at the Southeast comer of lot 2, Tout's Addition to the City Of
Woodburn, situated in Township 5 South, Range I West, Section 18 Marion
County Oregon; Thence Northwesterly long along the Southerly boundary line of
said lot 2 to the Southwest comer thereof; Thence Southeasterly along the East
line of that Certain Tract ofland as recorded in deed Reel 2266, Page 421 Marion
County Deed Records, to the Southeast corner thereof; Thence Northwesterly
along the South line of said Reel 2266, Page 421 to the Southwest comer thereof;
Thence Northeasterly along the West line of said Reel 2266, Page 421 to the
Southeast comer of lot 8 of said Tout's Addition; Thence Northwesterly to the
Southwest comer oflot 10 of said Tout's Addition; Thence Northeasterly along
the West line of said Tout's Addition to the Northwest comer of the certain tract
of land as recorded in deed Reel 2333, Page 081 , Marion County Deed Records;
Thence Southeasterly to the Northeast Comer of that Certain Tract of land as
recorded in deed Reel 1288, Page 050 Marion County Deed Records; Thence
Southwesterly along the East line of said Reel 1288, Page 050 to the Northwest
comer of Lot 1, Woodcrest Addition to the City of Woodburn as recorded in
Volume 26, Page 15, Marion County Book of Town Plats; Thence Southeasterly
al,)ng the North line of said Lot 1 to the Northeast comer thereof; Thence
Northeasterly to the Northwest comer of certain tract ofland recorded Reel 242,
Page 832 Marion County Deed Records; Thence Southeasterly along the North
line of Said Reel 242, Page 832 to the Northeast corner thereof; Thence
Southeasterly along the East line of said Reel 242, Page 832 to the Northwest
comer of that certain tract of land recorded in Reel 1700, Page 385, Marion
County Deed Records; Thence Southeasterly along the North line of said Reel
1700, Page 385 to the Northeast comer thereof: Thence along the East line of said
Reel 1700, Page 385 to the Northwest comer of the certain tract ofland recorded
in Reel 1239, Page 515 Marion County Deed Records; Thence Southeasterly
along the Northerly line of said Reel 1239, Page 515 to the Northeast corner
thereof; Thence Southeasterly along the West line said Tout's Addition to the
Place of Beginning
A map showing the above described district boundary is attached as Exhibit 1 and
those properties within that boundary are identified in Section 4.
SECTION 4. PROPERTIES WITHIN THE LOCAL IMPROVEMENT
DISTRICT:
Page 2 - COUNCIL BILL NO. 2661
RESOLUTION NO. 1853
53
'It'
.,., ..-.,.
f'
MARION
COUNTY TAX lOT # ADDRESS PROPERTY OWNER
MAP #
051W18BC 2100 598 Settlemier Ave. Doman, Ruth, Stephen and Sheree
051W18BC 8500 620 Settlemier Ave. Glavnik, Niclolay & Lyudmila
051W18BC 2000 263 Tout Street Garcia, Abel, Ofelia & Huapeo Alfonso
051W18BC 1900 207 Tout Street Nobles, Marian
051W18BC 8600 202 Tout Street Carlson, Noah & Eulalia
051W18BC 1800 197 Tout Street Koffler, Frieda
051W18BC 8700 188 Tout Street Perfecto, Jose
051W18BC 1700 175 Tout Street Daurov, Ivan & Lyubov
051W18BC 1600 125 Tout Street Kravets, Victor & Anna
051W18BC 9300 707 Front Street Astorga, Jose Abel Torres & others
SECTION 5. COST ALLOCATION DETERMINATION ACCORDING
TO THE BENEFIT RECEIVED:
A. PROPOSED DISTRIBUTION METHOD OF PROJECT
ASSESSMENT COST
1. Adjoining Lineal Footage Method: It is being proposed that 50% of
the project assessment cost be allocated against adjoining footage
units. This will include adjoining front lot and side lot footage
2. Lot Area Method: It is being proposed that 50% of the project
assessment cost be allocated against lot area units. This will include
adjoining front lot and side lot area.
B. PROPERTY BENEFIT DETERMINATION:
1. Properties in the Local Improvement District are determined to benefit
from the improvement in proportion as stated below:
a. Properties Determined to Receive Full Benefit for Lineal Footage
and Area
The lineal footage of the property adjoining proposed
improvement and having direct access to Tout Street are
determined to receive 100% of the benefit. Therefore 100%
of adjoining frontage will be used to distribute the
assessment cost
Page 3 - COUNCIL BILL NO. 2661
RESOLUTION NO. 1853
54
l'
..,.,: '...'"
r
11 The area of the property adjoining the proposed
improvement and not adjoining any other public street
other then Tout Street is detennined to receive 100% of the
benefit. Therefore 100% of adjoining front lot area will be
used to distribute the assessment cost
b. Properties Detennined to Receive Reduced Benefit for Lineal
Footage and Area
The lineal footage of the property adjoining the proposed
improvement with no direct access to Tout Street are
determined to receive 50% of the benefit. Therefore only
50% of the length of adjoining side footage will used to
calculate assessment cost.
11 The area of the property adjoining the improvement and
also adjoining another Public Street other then Tout Street
is determined to receive 50% of the benefit. Therefore only
50% of the area of adjoining side lot area will used to
calculate assessment cost.
C. COST ALLOCATION UNITS USED IN ASSESSMENT AND
DEFINING THESE UNITS (Adjoining Lineal Footage, Lot Area and
Driveway Approach):
1. UNIT USED FOR ADJOINING LINEAL FOOTAGE
a. UNIT OF LINEAL FRONT LOT FOOTAGE: All
improved and unimproved properties with front lot frontage
and direct access to Tout Street.
b. UNIT OF SIDE LOT FOOTAGE: All Improved and
unimproved properties with adjoining side lot footage with
no direct access to Tout Street.
2. UNIT USED FOR PROPERTY AREA
a. UNIT OF PROPERTY FRONTING LOT AREA: All
improved and unimproved properties with Tout Street
frontage and not adjoining any other public street
b. UNIT OF SIDE LOT AREA: All improved and
unimproved properties adjoining Tout Street and also
adjoining another public street
Page 4 - COUNCIL BILL NO. 2661
RESOLUTION NO. 1853
55
"
...... ...."
1r'
3. UNIT USED FOR ORlVEW A Y APPROACH: Driveway approach
to a lot will be assessed as a unit for flate rate assessment.
SECTION 6. ENGINEERS PROJECT COST ESTIMATE:
The estimated cost of improving
Tout Street in conformance
with a local residential street
standard.
$ 113.400
TOT AL PROJECT COST
$ 113.400
Note: Estimated costs includes construction engineering, administration,
contingency and permits
SECTION 7. DISTRIBUTION OF PROJECT COST:
A. PROJECT COST TO BE FUNDED BY THE CITY
Costs that are not to be assessed
1.
Cost sharing by the city as approved
by council policy and supported by
approved budget =
$ 81,900
TOT AL TO BE FUNDED BY THE CITY
=
$ 81.900
B, STREET COST TO BE DISTRIBUTED
AGAINST THE BENEFITED PROPERTIES
Cost to he distributed against the
benefiting properties for a standard
local residential street cross section
less the cost share by the city
$113,400 - $81,900
=
$31,500
C. DISTRIBUTION OF COST ACCORDING
TO DEFINED UNITS
Drive Approaches
7 approaches @ $500/EA.
=
$3,500
11 Lineal footage plus lot area
(property assessment share less
drive approach cost)
Page 5 - CaCNCIL BILL NO. 2661
RESOLUTION NO. 1853
56
.'
.'; .--.p'H -,...;
$31,500-$3,500
$28,000
III
Lineal footage or lot area
assessment amount
(distributed equally 50%)
$28,000/2
$14,000
SECTION 8. U~IT COST ANALYSIS AND DETERMINATION:
A. NUMBER OF COST UNITS FOR INDIVIDUAL PROPERTY
MARION
COUNTY TAX ADDRESS AREA LINEAL PROPERTY OWNER
MAP# LOT # ACRES FRONT
FOOTAGE
051W18BC 2100 598 Settlemier. .. 0.135 *40 Doman, Ruth, Stephen and Sheree
051W18BC 8500 620 Settlemier *0.103 *54.6 Glavnik, Niclolav & Lvudmila
051W18BC 2000 263 Tout Street 0.210 43 Garcia, Abel, Ofelia & Huapeo Alfonso
051W18BC 1900 207 Tout Street 0.144 74.3 Nobles, Marian
051W18BC 8600 202 Tout Street 0.230 100 Carlson, Noah & Eulalia
051W18BC 1800 197 Tout Street 0.215 75 Koffler, Frieda
051W18BC 8700 188 Tout Street 0.374 100 Perfecto, Jose
051W18BC 1700 175 Tout Street 0.146 60 Daurov, Ivan & Lyubov
051W18BC 1600 125 Tout Street *0.066 100 Zavaleta, Perla Perez
051W18BC 9300 707 Front St. * 0.115 *50 Astoraa, Jose Abel Torres & others
TOTAL 1.805 696.9
* Denotes Area or Footage Reduced by 50%.
B. COST DETERMINATION FOR LINEAL FRONT FOOTAGE:
Estimated cost of the street improvements to
be funded by property assessments for the improvement
to Tout Street $ 14,000
Total footage within the assessment district 696.9 LF
(Includes 100% front footage and 50% of side footage)
Cost per lineal foot of frontage
=
$20.09/LF
C. COST DETERMINATION FOR PER ACRE AREA
Estimated cost of the street improvements to
be funded by property assessments for the improvement
to Tout Street $ 14,000
Total area adjoining Tout Street
Page 6 - COUNCIL BILL NO. 2661
RESOLUTION NO. 1853
57
.'
OlIo,. ...,. 'P'
within the assessment district.
(Includes 100% of fronting lot area
and 50% of side lot area)
1.805 acres
Area cost, per acre
$ 7,756.23/AC
D. EACH DRIVEWAY APPROACH COST
The driveway approach to lot requiring access
to Tout Street will be assessed at a flat rate.
$500/ea.
SECTION 9. INDIVIDUAL ESTIMATED PROPERTY ASSESSMENTS:
A. ESTIMATED ASSESSMENT COST BASED ON APPROACH,
AREA AND LINEAL FRONT FOOT AGE
TAX COST COST COST TOTAL
LOT # ADDRESS PROPERTY OWNER OF BASED BASED ON ASSESSMENT
APPROACH ON AREA FOOTAGE
598 Settlemier Doman, Ruth, Stephen
I 2100 Ave. and Sheree $0.00 $1,086.83 $803.50 $1,890.33
I
620 Settlemier Glavnik. Niclolay &
8500 Ave. Lyudmila $0.00 $833.24 $1,097.78 $1,931.02
263 Tout Garcia, Abel, Ofelia &
2000 Street Huapeo Alfonso $500.00 $1,690.63 $863.76 $3,054.39
207 Tout Nobles, Marian
1900 Street $500.00 $1,159.29 $1,492.50 $3,151.79
202 Tout Carlson, Noah & Eulalia
8600 Street $500.00 $1,851.64 $2,008.75 $4,360.39
197 Tout Koffler, Frieda
1800 Street $500.00 $1,730.88 $1,506.56 $3,737.44
188 Tout Perfecto, Jose
8700 Street $500.00 $3,010.93 $2,008.75 $5,519.68
175 Tout Daurov, Ivan & Lyubov
1700 Street $500.00 $1,175.39 $1,205.25 $2,880.64
125 Tout Zavaleta, Perla Perez
1600 Street $500.00 $535.37 $2,008.75 $3,044.12
707 Front Astorga, Jose Abel
9300 Street Torres & others $0.00 $925.82 $1,004.38 $1,930.20
$3,500.00 $14,000.00 $14,000.00 $31,500.00
SECTION 10.
PA VMENT PLAN FOR ASSESSMENT:
A twenty-year (20) payment plan is proposed for the assessment obligation.
SECTION 11.
INTEREST RATE:
Page 7 - COUNCIL BILL ~O. 2661
RESOLUTION NO. 1853
58
.'
"11-1 ....,.. ,.,
The Finance Director is authorized to develop a schedule and charge an interest
rate, which does not exceed one-half (I /2) percent above the estimated net
effective rate of bond sale. Currently this interest rate is estimated at 6.25 percent.
SECTION 12.
FUNDING METHODS:
The improvement costs for the project will be supported utilizing two funding
sources, the LID property assessments and council approved city support.
SECTION 13
FUNDING SUMMARY:
PROJECT FUNDING REQUIRED
=
$ 113,400
A. CITY SUPPORT
=
$ 28,800
$ 17,100
$ 28,800
$ 7,200
State Revenue Sharing
Street/Strom CIP
General Fund to CIP
Gax Tax ( Asphalt Rehab Portion)
=
=
SUB TOTAL =
$ 81.900
B.
LID PROPERTY ASSESSMENTS
=
$ 31,500
SUB TOTAL =
$31.500
FUNDING TOTAL =
$ 113.400
SECTION 14.
MAXIMUM LIMIT OF ASSESSMENT AMOUNT:
It is proposed that the assessment amounts shown in this document be fixed as the
maximum amount to be assessed against the properties for the said improvement.
Any cost over runs will be absorbed by the city.
SECTION 15
PUBLIC HEARING
The City Council will hold a public hearing on the proposed Local Improvement
District April 23, 2007 at 7:00 PM in the City Council Chambers ofthe City Hall,
270 Montgomery Street.
SECTIO:"l16
~OTICE OF HEARING
Page 8 - COUNCIL BILL NO. 2661
RESOLUTION NO. 1853
59
I'
...' .....,."..
r
That the City Recorder of the City of Wood bum is hereby directed to give notice
of the City Council's intention to make the proposed improvements and notice the
public hearing as outlined in Section 15
Passed by Council
Submitted to the Mayor
March 28. 2007
March 28, 2007
Approved by the Mayor
Filed in the office of the Recorder
March 28, 2007
Attest: m~ ~~
Mary T ant, CIty Recorder
City of Woodburn, Oregon
Page 9 - COUNCIL BILL NO. 2661
RESOLUTION NO. 1853
60
W'
..""'.. 1r'
- ---- - -~
. - -T i-r - - \
/ ,I
/ Cf'1;/ I Cll
I I CD
CD '
CO t.J7
. "
. ,
9
:r.
--
co
~
,: ;> s I
.~ f \
->
61
~,. ".. . .., ,-.
/~'-~~"1~~~
~
WQ.ODBURN
llf.:orpcro1l.:J 'lJS~
~~llA
.
.
April 23, 2007
FROM:
Honorable Mayor and City Council
John C. Brown, City Administrat~
TO:
SUBJECT:
Health Care and Wage Re-opener with Local 642, AFSCME
RECOMMENDATION:
It is recommended the City Council adopt the attached resolution authorizing
the Mayor and City Administrator to sign an addendum to the collective
bargaining agreement with the American Federation of State, County, and
Municipal Employees, Local 642.
BACKGROUND:
The City Council approved the current agreement with AFSCME in November,
2005. It provided for a wage and health benefit re-openers, following a jointly-
funded compensation/classification study and an evaluation of health benefit
coverage options. The wage study validated the City's comparable worth
matrix, recommended adjustments to the matrix, compared Woodburn salaries
to those paid in jurisdictions competing with Woodburn in the job market, and
recommended changes to salaries based on those comparisons. The health
benefit evaluation was conducted by a committee, coordinated by the City's
Agent of Record for benefits. The committee was comprised of AFSCME and
Woodburn Police Association representatives, Management, and non-
represented employees. The agreement was valid for two years, with provision
that it could be extended as part of the re-opener.
DISCUSSION:
The compensation study recommended upgrading three positions, based on
changes in job duties since the classifications were established in 1999 or on
more thorough completion of duties surveys than had occurred in 1999. The
study also found the average of salary ranges within which Woodburn's
AFSCME-represented employees are paid was 2.8 percent less than the
average for comparable cities. The AFSCME salary schedule includes 20 salary
,A.genda Item Review:
City Administrat
,
City Attorney ~
Finane
62
.'
.. "".. 11"
Honorable Mayor and City Council
April 23, 2007
Page 2
.
.
ranges. Wage inequities with comparator cities were limited to seven of those
ranges, generally those above range 13. Remaining ranges were consistent
with, or exceeded the averages for comparator cities.
The Health Care Committee evaluated existing benefit programs, solicited and
compared bids from competing providers, and considered changes in
coverage and deductibles. Benefits are currently provided through City/County
Insurance Services. CIS provided the best rate quotes of any provider
responding to the committee's solicitation. The committee decided to maintain
existing plans, coverage, and deductibles.
Wage and health benefits negotiations re-opened in August, 2006 and
concluded last week. Wage discussions were restricted to salaries. The City's
proposals focused on implementing wage study reclassification
recommendations, removing monetary hiring obstacles, staying competitive
with the surrounding job market, and affordability, The Union's proposals
focused on maximizing salary increases and decreasing the employee share of
health care coverage, to keep pace with inflation.
To remove obstacles to hiring and retaining qualified staff, the City's proposal
targeted specific positions within grades 13 through 20 that have been
historically difficult to fill or impact department missions when they are vacant.
Thirteen positions met these criteria. Increasing the salaries of the selected
positions is expected remove monetary hiring obstacles, and shifts AFSCME
salaries overall much closer to the average of ranges in comparator jurisdictions.
No changes to base salaries for these selected positions are recommended, to
avoid disrupting alignments within the comparable worth matrix. Adjustments
are to be accomplished with a two-year phase-in of "temporary market
incentives". as detailed in the table below. These incentives are valid only
through June 30.2009.
Table 1. Temporary Market Incentives for selected positions, effective July 1,
2007 and July 1 2008.
Position
Transportation Coordinator
Court Coordinator
Evidence Technician
CAD/GIS Technician
Mechanic
Water Operator II
Incentive.
2007-08
4.65%
4.65%
1.00%
2.50%
2.50%
2.25%
63
W'
Incentive*
2008-09
9.3%
9.3%
2.0%
5.0%
5.0%
4.5%
"'11 ......'....'0 fl.'
Honorable Mayor and City Council
April 23, 2007
Page 3
.
.
Sewer line Maintenance Tech
Engineering Tech III
Construction Inspector/Eng Tech
2.25%
4.75%
4.75%
4.5%
9.5%
9.5%
* incentive to be applied to base salary in each separate year of
implementation
This re-opener was hard bargained, and both sides compromised significantly to
reach an agreement. The tentative agreement provides for cost-of-Iiving
adjustments of three {3%} percent on July 1, 2007 and July 1, 2008. It maintains
current health care splits for 2007-08, but increases the City's share of premiums
to 85 percent in 2008-09. The City's share of premium costs is currently about 70
percent. This compares favorably to one comparator jurisdiction; 85 percent is
more in line with the average of other comparators.
With respect to attracting and retaining qualified part-time employees, the
agreement also provides and affordable means of extending health benefits to
part-time employees who work more than 20, but less than 40 hours per week.
Previously, employees who regularly work more than 20 hours per week were
entitled to health benefits. As it was not cost effective to pay full benefits for
employees working less than full-time, employees have generally been limited to
19 hours per week. This impacts the City's ability to provide services, requires the
city to hire more individuals to address workload, and has adversely impacted
the City's ability to attract and keep employees who want to work less than 40
hours per week, but need health care coverage. The agreement provides for a
pro-ration of the "city's share: of health care costs, based on the actual hours
worked, over 20. The employee remains responsible for the "employee's share"
in addition to any pro-ration attributable to hours under 40 per week that they
do not work.
Finally, as health care costs continue to be of major concern to employer and
employees, the agreement calls for a Memorandum of Understanding, further
agreeing to re-convene a health benefits committee. This committee would be
comprised of AFSCME and management representatives, and would focus
sharply on implementing wellness programs to reduce employees' dependence
on health care, and that of their dependents covered under their health care
plans.
The agreement is effective from July 1, 2007 through June 30, 2009; all other
provision of the existing agreement continue unchanged for that period. The
terms of the tentative agreement are provided in Attachment 1. These terms
64
II'
." "'!'.' ,. 11"
Honorable Mayor and City Council
April 23, 2007
Page 4
.
.
were ratified by affirmative vote of more than % of AFSCME members who
voted on the contract on April 19, 2007.
The attached contract addendum (Exhibit 1) formalizes the terms upon which
tentative agreement was reached. It implements wage study reclassification
recommendations, addresses monetary hiring obstacles, and increases the
City's competitiveness with the surrounding job market, and affordability. It also
decreases the employee share of health care coverage, over time, and adjusts
salaries to keep pace with inflation. For these reasons your ratification of the
agreement and approval of the enabling resolution are respectfully
recommended.
FINANCIAL IMP ACT:
Position upgrades are effective February 1, 2007. The 2006-07 cost of these
upgrades is $8,560, $6,580 of which is a General Fund cost, and $1,980 of which
is supported by the other operating funds. The 2007-08 cost of the agreement is
estimated at $124,095, $44,490 of which is a General Fund cost, and $79,605 of
which is supported by the other operating funds. These costs are included in the
baseline budgets for 2007-08. The total two year cost of bargained adjustments
is $368,942, $136,852 of which is a General Fund cost, and $232,090 of which is
supported by the other operating funds.
65
1:.
.".., ""~I W"
DATE:
April 18, 2007
TO:
John Brown, City Administrator
City of Woodburn
FROM:
Local 642 Bargaining Team
ATTACHMENT /
Page -L of .J-
RE:
Tentative Agreement between AFSCME Local 642 and the City of
Woodburn - 4/17/01
-<yt?1 Term:
~ ~\ July 1, 2007 - June 30, 2009
,.01
\"" .~
3P:: Waaes:
~.., ~\\\~j1 Year 1 - (July 1, 2007 - June 30, 2008): +30/0 effective July 1, 2007
V~ Year 2 - (July 1, 2008 - June 30, 2009): +30/0 effective July 1, 2008
. th Health Care:
~ ft~'P 1
G~.1 ~\~ Year 1- no change from present cost sharing arrangement
I.--)li." . Year 2 - Effective July 1, 2008 - 85/15 split, modify Article 8.2 to eliminate the 50/50
. premium increase split.
Side letter of agreement to convene health care committee to evaluate options for reducing
health care premiums, including changes in deductibles and/or coverage and expanding
wellness program.
1\ r4A Market Incentives:
\jf ~1
~\~iJ Two year phase in of incentives up to the amounts listed to bring selected positions to
within 2.8% of market, based on a follow up survey of all seven comparator jurisdictions to
be completed prior to June 30, 2007.
'., ",)\
1'1
Position
Incentive*
2007-08
Incentive*
2008-09
Transportation Coordinator
Court Coordinator
Evidence Technician
CADjGIS Technician
Mechanic
Water Operator II
4.65%
4.65%
1%
2.5%
2.5%
2.25%
66
9.3%
9.3%
2%
5%
5%
4.5%
.,... ....;,., ...,
ATTACHMENT I
Page -2:..._ of ~
Sewer Line Maintenance Tech
Engineering Tech III
Construction Inspector /Eng Tech
2.25%
4.75%
4.75%
4.5%
9.5%
9.5%
*incentive to be applied to base salary in each separate year of implementation.
~ Medical/Dental Eligibility:
Iv- 1
' 1 ~ ~ Effective May 1, 2007 - Permanent part-time employees working set schedules of 20 hours
; '1," &f I per week or more, but less than forty (40) hours per week shall be eligible for medical and
, dental insurance coverage. Employees shall be responsible for the full cost of the
"employee's share" of such insurances. The cost of the "City's share" of such insurance
shall be prorated between the City and the employee, based on the number of hours per
week worked by the employee.
JL- . t''J;
(\~DI
Classification Uoarades:
Effective 2/1/07 - Upgrade positions from study:
· One Utility Worker II to Facility Maintenance Technician (Grade 17)
· One Utility Worker I to Utility Worker II (Grade 11 to Grade 12)
· Three Librarian positions from Grade 16 to Grade 18.
End of Proposal.
67
,.
.,..., ........; ,~
r
COUNCIL BILL NO.
RESOLUTION NO.
A RESOLUTION AUTHORIZING EXECUTION OF AN ADDENDUM TO THE COLLECTIVE
BARGAINING AGREEMENT WITH AMERICAN FEDERATION OF STATE, COUNTY, AND
MUNICIPAL EMPLOYEES (AFSCME) LOCAL 642
WHEREAS, the purpose of said labor negotiations is to reach an
agreement on matters relating to wages, hours, working conditions, and fringe
benefits for certain represented employees; and
WHEREAS, the City and AFSCME have bargained in good faith and
understanding of the personnel, financial, and organizational impacts related to
said agreement; NOW, THEREFORE,
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. That the Mayor and City Administrator are authorized to
execute and administer on behalf of the City of Woodburn, an addendum to
the "Collective Bargaining Agreement" with AFSCME Local 642 included as
Exhibit 1 and incorporated herein.
Approved as to form: "'7).ryl,;;-~
City Attorney
.if .- 2,:J - 20 J -:;-
Date
Approved:
Kathryn Figley, Mayor
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST:
Mary Tennant City Recorder
City of Woodburn, Oregon
Page 1 - Council Bill No.
Resolution No.
68
.'
....' .....'., .'
exHIBI r
Page -L- of')
ADDENDUM TO COLLECTIVE BARGAINING AGREEMENT
This Addendum is entered into by and between the City of Woodburn, Oregon
(the "City") and City of Woodburn Local 642, American Federation of State, County, and
Municipal Employees AFL-CIO (the "Union").
WHEREAS, the City and the Union executed a Collective Bargaining Agreement
for the period from July 1, 2005 through June 30, 2007 (the "Agreement"); and
WHEREAS, the City and the Union have agreed to extend the Agreement for a
period of (2) two years, from July 1, 2007 through June 30, 2009, to provide for a wage
increase, make adjustments to health care coverage, and provide for upgrades and
market incentives for certain positions as is further specified herein; and
NOW THEREFORE, in consideration of the mutual promises between the
parties, and for other valuable consideration, the City and the Union agree to modify the
Agreement as specifically provided herein.
A. The Agreement is modified to add a new section, Section 8.2A
MEDICAL/DENTAL INSURANCE FOR PERMANENT PART-TIME EMPLOYEES as
follows:
B.2A MEDICAUDENTAL INSURANCE FOR PERMANENT PART-TIME
EMPLOYEES:
On May 1, 2007, permanent part-time employees working set
schedules of twenty (20) hours per week or more, but less than forty (40)
hours per week shall be eligible for medical and dental insurance
coverage. Employees shall be responsible for the full cost of the
"employee's share" of such insurances. The cost of the "City's share" of
such insurance shall be prorated between the City and the employee,
based on the number of hours per week worked by the employee.
B. On July 1, 2008, the existing language of Article 8.2 (Medical/Dental
Insurance) shall be replaced with the following:
The City shall continue to provide the existing medical and dental
plans, or substantially equivalent benefits under alternative insurance
plans for all employees and their enrolled dependents. The insurance
premium share shall be eighty-five percent (85%) employer paid and
fifteen percent (15%) employee paid,
C. Article 12 (Wages) is replaced with the following:
PAGE 1 - ADDENDUM TO COLLECTIVE BARGAINING AGREEMENT
69
T
~, "'1"" r
Implementation of New Wage Schedule:
EXHtBr5- I
Page_ of '3
Effective July 1,2007, a wage increase of three percent (3%)
across-the-board shall be applied to the AFSCME wage schedule in effect
June 30, 2007. Effective July 1, 2008, a wage increase of three percent
(3%) across-the-board shall be applied to the AFSCME wage schedule in
effect June 30, 2008.
Classification/Compensation Study:
As a result of the completed Classification/Compensation Study,
which was previously agreed upon by the parties, temporary market
incentives shall be applied to the base salary of the below listed positions
in each separate year of implementation, but shall only be valid for the
term of the Agreement. The City agrees to complete, by June 30, 2007, a
follow-up survey of the same comparator jurisdictions used in the
classification/compensation study, and shall implement, based on that
follow-up study, temporary market incentives for the selected positions up
to the percentages listed below:
Position
Transportation Coordinator
Court Coordinator
Evidence Technician
CAD/GIS Technician
Mechanic
Water Operator II
Sewer Line Maintenance Tech
Engineering Tech III
Construction Inspector/Eng Tech
Incentive
7/1/07 thru
6/30/08
4.65%
4.65%
1%
2.5%
2.5%
2.25%
2.25%
4.75%
4.75%
Incentive
7/1/08 thru
6/30/09
9.3%
9.3%
2%
5%
5%
4.5%
4.5%
9.5%
9.5%
As a further result of the study, retroactive to February 1, 2007, the
classifications for the below listed positions shall be upgraded as follows:
· One Utility Worker II to Facility Maintenance Technician (Grade
17
· One Utility Worker I to Utility Worker II (Grade 11 to Grade 12)
· Three Librarian positions from Grade 16 to Grade 18
D. Article 24.1 is replaced with the following: "This Agreement is effective
July 1, 2007 and shall expire at midnight June 30, 2009."
PAGE 2 - ADDENDUM TO COLLECTIVE BARGAINING AGREEMENT
70
.'
.,.., ....."'" .'
I
EXHIBU-
Pa~e _L of '>
E. The remainder of the Agreement shall remain in full force and effect,
through midnight, June 30,2009 except as expressly modified by this Addendum.
F. The parties have agreed to finalize a Memorandum of Understanding
reconvening the Health Care Committee to evaluate options for reducing health care
premiums, including changes in deductibles and/or coverage and expanding the
wellness program.
G. The parties acknowledge that each had the unlimited right and opportunity
to make demands and proposals with respect to any subject or matter not removed by
law from the area of collective bargaining and the Addendum memorializes the parties'
obligation to bargain collectively during the period it is legally in force.
IN WITNESS WHEREOF. the parties hereto set their hands this
,2007.
day of
FOR THE UNION
FOR THE CITY
Rick Henson
Director of Field Services
Kathryn Figley
Mayor
Bargaining Team Member
John C. Brown
City Administrator
Bargaining Team Member
Bargaining Team Member
PAGE 3 - ADDENDUM TO COLLECTIVE BARGAINING AGREEMENT
71
W'
.. ..,.. ", f"
~.--'~. ~.
fe'
, ~L
WOODBURN
liB
A~'~
ll'.:orp.:r:J!~d :8S<J
.
.
April 23, 2007
TO:
FROM:
Mayor and City Council through City Administrator
Scott D. Russell, Chief of pOliceY
Position UDorade: Lead Code Enforcement Officer
SUBJECT:
RECOMMENDATION:
It is recommended the City Council authorize the upgrade of one (1) of the
three (3) "Code Enforcement Officer" positions to a "Lead Code Enforcement
Officer" position.
BACKGROUND:
The duties of the Code Enforcement Officer within the Community Response
Team include the enforcement of city ordinances, some land use violations and
health regulations in response to public complaints or inspections, preparation
of correspondence regarding violations and meeting with alleged violators to
establish a course of action to resolve violations and obtain compliance. The
program also enforces animal control ordinances; maintains a holding facility for
stray animals and provides food and shelter to animals prior to transporting them
to the local county animal facility, and other duties as assigned.
The duties of the Lead Code Enforcement Officer would include all of the duties
of the existing Code Enforcement Officer position plus the responsibilities of
training and mentoring fellow Code Enforcement Officers with less experience,
coordinating the workload within the division under the direction of a Police
Sergeant, and reviewing the work of less experienced Code Enforcement
Officers.
DISCUSSION:
The scope and responsibility of Code Enforcement officers have significantly
expanded over the past few years, in fact, requiring the addition of a third code
enforcement officer position in Fiscal Year 2004-05. As this position is sometimes
filled with individuals hoping to make the transition to becoming a Police Officer,
and the fact that they are at times successful in their ambitions, there is an
Agenda Item Review:
City Administrat
City A Horney
Finane
72
.'
......, ....,., .,~ .<
Mayor and City Council
April 23, 2007
Page 2
.
.
expected degree of turnover in the Code Enforcement Officer positions. It is
imperative that new as well as existing employees in this division have a resource
from which to draw for on the job training and daily guidance in unfamiliar
areas, The department has an FTEP (Field Training Evaluation Program) in place
for training new Code Enforcement Officers. The current incumbent Code
Enforcement Officers have acted in the role of FTO (Field Training Officer) in an
increasing capacity over the recent past and posses the skills, experience and
judgment necessary to function at the higher level.
This request supports the Council's goals to improve the Quality and
Appearance of the Community, as well as to Provide a Safe and Secure
Community, citing the Development of an Interim Policing Plan of which
maximizing resources is a specific component as stated in the Police
Department's goals for FY 2007-2008. The Position Upgrade Request (Form Dj for
this position is contained in the FY 2007-2008 recommended budget.
The Police Department brings forth this request at this time due to the fact that
we have just recently hired a new Code Enforcement Officer and wish to assign
the Lead Code Enforcement Officer to complete his training.
FINANCIAL IMPACT:
Total annualized cost of the position upgrade is $2,735 or approx $228 per
month. The expense is limited because the position is currently being funded at
the existing Code Enforcement Officer rate and amounts to a five percent (5%)
increase. Funding for the position upgrade is available within the approved
Police Department Budget for FY 2006-2007.
73
W"
.. ..," . r'
....../~~.;:..'1~ ~,
.;:,~.:(;r;: t-iS.d4
WQQ.DBVRN
IIC
~~
r ,r , ,1 r r .: , ,I t ,'.J / is 8 ;J
.
.
April 23, 2007
TO: Honorable Mayor and City Council through City Administrator
Via: Scott D. Russell, Chief of Police
FROM: Thomas P. Tennant, Captain
SUBJECT: liquor license - Change of Ownership
Off. Premises Sales
RECOMMENDATION:
The Woodburn City Council recommend to the Oregon Liquor Control
Commission to approve a liquor license application - change of ownership for
A&J Market Inc.
BACKGROUND:
Owners/Managers:
Hussein, Abdulla Mohammed
5385 Lakeport St. N.
Keizer, Or. 97303
Ph: 503-393-6552
Shamakh, Adwia H.
5385 Lakeport St. N.
Keizer, Or. 97303
Ph: 503-393-6552
Business:
A&J Market Inc.
134 Harrison St.
Woodburn, Or. 97071
Ph: 503-981-9093
Agenda Item Review: City Administrator
.
City Attorney _
Finane
74
,"'
...., ...;<+'~ ,.,
Mayor and City Council
April 23, 2007
Page 2
.
.
License Type: Off-Premises - Permits beer, wine and cider sales for off-premises
consumption only.
On March 28. 2007 the Woodburn Police Department received an application
requesting Change of Ownership for an off- premise license for A & J Market Inc.
A&J Market presently has a liquor license for Off-Premise sales. The business is
updating the application to reflect a new business name which will be A&J
Market Inc. and add a new owner to the license. The new owner is Adwia
Shamakh. The business will maintain its store at 689 N. Front St.
The Business will operate 7 days per week, between the hours of 6 AM and 10:00
PM. A&J Market will be selling beer and wine for off-premise consumption. The
police department has received no communication from the public or
surrounding businesses in support of or against the application.
DISCUSSION:
The police department has completed a limited background investigation on
the applicant business and found nothing of a questionable nature. An in-
depth investigation was completed on the owners and no offenses that would
preclude a license being issued or items of a questionable nature were located.
The applicant states that they are seeking to sell unopened bottles of wine to
their customers. Under the criteria identified by the OLCC and adopted by the
City Council I find no reason not to recommend that council recommend to
OLCC approval of the application.
FINANCIAL IMPACT:
None.
75
l'
.' "'1'"'
r
REGt:IV~J
OREGON LIQUOR CONTROL COMMISSION OREGON UQUOR CONTROL COMMISlON
LIQUOR LICENSE APPLICATION1AR 28 2007
PLEASE PRINT OR TYPE
I)
Aoplication is being made for: ~"I_!:U REGle AL OflPlOl!Y AND COUNTY USE ONLY
LICENSE TYPES ACTIONS The city council or county commission:
. 1 Full On-Premises Sales ($402.60/yr) )1 Change Ownership (name of city or county)
o Commercial Establishment o New Outlet
o Caterer Cl Greater Privilege recommends that this license be:
o Passenger Carrier o Additional Privilege Granted 0 Denied 0
o Other Public Location o Other
o Private Club By:
jLimited On-Premises Sale. ($202.60lyr) ~~. (signature) (date)
Off-Premises Sales ($1 OO/yr) Name:
o with Fuel Pumps Ox TItle:
Cl Brewery Public House ($252.60) G'~;<2t?
Cl Winery ($250/yr) OLCC USE ONLY
o Other. ~~ Application Rec'd by:
ApplyinQ as: ~.~ Date:
Cl Individuals o Limited II Corporation Limited Liability
Partnership Company 90-day authority: ClYes (J No
1. Applicant(s): (See SECTION 1 of the Guide)
I. "
CD f\t:r MAlr-~~ \' ; rJ C
~
2. Trade Name (dba): Ai- j fYJ f1., I< e-f
3. Business location: j 3 L./ 11(\'("'( i <,ort
(number, street, rural route)
<ID
@
IVle.
Sa- ' t,J IJ r,)(-J hi.( r "
(city) (county)
oR.
(state)
4. Business Mailing Address: '5? !? 5 LctXepCI y.f- sA. AI
(PO box, number, street, rural route)
5. Business Numbers: C; 0 S - '1 <JI ~(=1 (1lC\ ~
(phone)
6. Is the business at this location currently licensed by OlCC? ~Yes ClNo
kef Zelr
(city)
Cfl07/
(ZIP code)
C17's05
(state) (ZIP code)
502, -393.6"1- 61
(fax)
OK.
7. If yes to whom: R h(l~ .Aile, ,rY1. )-kt 5 \"t!,'Yl Type of License:__ /~,\ ,'" .2:.. - /;}:<-/ /~: ~- ~(! J ,:.
8, Former Business Name: AfT 1}1 <-\.vk-:~.-f-
9. Will you have a manager? ~Yes DNa Name: IJ It)!.!' IV\. J-I tA 5 5' -< I'V\
(manager must fill out an individual history form)
10. What is the local governing body where your business is located? _""\/ l' l) () bt ( y II\.
(name of city or county)
11. Contact person for this application: .4hclu II "^ '50 '? -'56 c1 50 58
~3 0 - (name) I /.::) (phone number(s)
:I t5 0 L(:rkefh("1- <;f-. lV'I-f~,'Z"Y0"~.C)1303- =ros- 3C',3-67ot-
(address) (fax number) (e-mail address)
I understand that jf my answers are not true and complete, the OLCC may deny my license application.
Appllcant(s Ignature(s) and Date:
CD \ I.'\" . -----:
!~ (Ie,}"! t~ II . y/('t--'l::I......
f' I
I
Date 1 /27-/J"?@
Date ?, )'7 -,:,'f
Date J ~;1 7 .-'l @
1-800-452-0LCC (6522)
www.o/cc.state.or.us
Date )") 7-<" J
76
W'
..... ,.
.:.~ .~ l~b, "'~ 'AI:.
~
WOODBURN
1J/6~_~ ~ liD
r 'O'PV~ ,~
1,,(Jrporrlrtd flf89
.
.
April 23, 2007
TO: Honorable Mayor and City Council through City Administrator
Via: Scott D. Russell, Chief of Police
FROM: Thomas P. Tennant, Captain
SUBJECT: Liquor License - New Outlet
Limited On-Premises Sales
RECOMMENDATION:
The Woodburn City Council recommend to the Oregon Liquor Control
Commission to approve a liquor license application - new outlet for Nuevo
Arandas.
BACKGROUND:
Owners/Managers:
Sevilla, Antonio
1330 George St
Woodburn, OR 97071
Ph: 503-982-591 6
Murakawa, Cecilia
1330 George St
Woodburn, OR 97071
Ph: 503-982-5916
Business:
Nuevo Arandas
550 N. First St.
Woodburn, Or. 97071
Agenda Item Review:
City Administrato
City Attorney _
Finane
77
W'
..' ...."',. 'f'
Mayor and City Council
April 23, 2007
Page 2
.
.
license Type: limited On-Premises Sales - permits beer, wine and cider sales for
on-premises consumption only, and the sales of kegs of malt
beverages.
On AprilS, 2007 the Woodburn Police Department received an application
requesting a New Outlet for Nuevo Arandas which will be located at 550 N. First
St.
Nuevo Arandas presently has a liquor license for Limited On-Premises Sales the
business was located at 450 N. First St. The applicant is moving his business to the
present location of the EI Armadillo Loco 550 N. First St, EI Armadillo Loco has a
Limited On-Premise Sales permit at this time. The Business will operate 7 days per
week, between the hours of 9AM and 9:00 PM. Nuevo Arandas. will be selling
beer and wine for on-premise consumption food service will be Mexican food.
Nuevo Arandas will have outdoor seating; the hours of operation will be Sunday
through Saturday 12 PM to 6 PM. The police department has received no
communication from the public or surrounding businesses in support of or
against the application.
DISCUSSION:
The police department has completed a limited background investigation on
the applicant business and found nothing of a questionable nature. An in-
depth investigation was completed on the owners and no offenses that would
preclude a license being issued or items of a questionable nature were located.
The applicant states that they are seeking to sell alcohol to their customers.
Under the criteria identified by the OlCC and adopted by the City Council I find
no reason not to recommend that council recommend to OlCC approval of
the application.
FINANCIAL IMPACT:
None.
78
...
....' ....,., ."
OREGON LIQUOR CONTROL COM MIS
LIQUOR LICENSE APPLI
PLEASE PRINT OR TYPE
Apolication is being made for.
LICENSE TYPES
a Full On-Premises Sales ($402.60Iyr)
o Commercial Establishment
l.J Caterer
l.J Passenger Carrier
l.J Other Public Location
o Private Club
i9' Limited On-Premises Sales ($2
o Off-Premises Sales ($1 OOlyr)
o with Fuel Pumps
a Brewery Public House ($252.6
l.J VVinery ($250/yr)
o Other:
ACTIONS
trChange Ownership
~ew Outlet
a Greater Privilege
Q Additional Privilege
a Otl]er
(' All...
Applyin9 as:
a Individuals
APR - 4 mJ
I j
FINANCE DEPARTMEt. "r
. CITYOFWOOQJ.ll.,w....
$'500 07..._ S~~~ .
l!r'Corporation 0 Limited Liability
Company
o Limited
Partnership
1. Applicant(s): [See SECTION 1 of the Guide)
CD ~~///(f;1 /AlC.
,
@
@
.iJ
8
. If I 1
FOR CITY AND COUNTY USE ONLY ,
The city councilor county commission:
(name of city or county)
recommends that this license be:
Granted [J
Denied I:l
By:
(signature)
Name:
(date)
Title:
OLCC USE ONLY
Application Rec'd by: Ol~~ ~
Date:~
90-day authority: 0 Yes I:l No
2. Trade Name (dba):
10 IJ l tI 0 /!1Z-4;J;)J4..s
3. Business Location: .S-~ r/!2s r
(number. street. rural route)
sF
W IJ oLJ<3 t./.il V
(dty)
4. Business Mailing Address: / '33 0 GlcY2c. E. ..s T.
(PO box. number, street. rural route)
. , .
5. Business Numbers: (:! 0_3 / 9 ,? 2 - -.S ? /6-
(phone)
6. Is the business at this location currently licensed by OLCC? QYes ONo
7. If yes to whom:
/1;( 7C'/l 0
.5. /l/V cd' f '2
Type of License: J../ ^o rl u G ^J /'4z'1ISf'.s
8. Former Business Name:
;a 1l/!/-f~/)/~~ U AOC v
9. Will you have a manager? DYes r:ld'No Name:
A(/J/I/?//V OIC
(county) (state)
9 lCJ? /
(ZIP code)
t)J () C'v /) CI /2 /V
(city)
oil
(state)
9':;01/
(ZIP code)
(fax)
(manager must fill out an individual history form)
10. What is the local governing body where your business is located? {;JOCOlj cd..v
(name of city or county)
11. Contact person for this application: r7Lf-J;-/ru...Mv Ccv~e'f4 (.;;OJ)'1b J - ?c/:9
(name) (phone number(s)
/2 3 ~ ;-'?tVYu. /!/,t/O';i/.-J"F 207 0/1[:'//4/'-/.. ('/? '/?-o,) 0
(address) (fax number) (e-mail address)
I understand that if my answers are not true and complete, the OLCe may deny my license application.
Appllcant(s) Signature(s) and Date:
l''l-<r:Z:;''';'; W-t-"'1~_~A- Date 3 -/7- 2cq,3j Date
?~
Date
(!J
1-800-452-0LCC (6522)
www.olcc.state.or.us
79
W'
Date
....,...
f"
~1r~ ...#.
~
WQ.ODBURN
1"(Jrpor~rtd f~'l8'1
liE
~~
.
.
April 23, 2007
TO: Honorable Mayor and City Council through City Administrator
Via: Scott D. Russell, Chief of Police
FROM: Thomas P. Tennant, Captain
SUBJECT: Liquor License - Change of Ownership
Limited On-Premises Sales
RECOMMENDATION:
The Woodburn City Council recommend to the Oregon Liquor Control
Commission to approve a liquor license application - change of ownership for
Taqueria Guadalajara, Inc
BACKGROUND:
Owners/Managers:
Balverde-Flores, Sergio
2836 Fairway
Woodburn, OR 97071
Ph: 503-981-0147
Moreno-Corona, Aydee
2836 Fairway
Woodburn, OR 97071
Ph: 503-981-0147
Business:
Taqueria Guadalajara, Inc
995 N. Pacific Hwy
Woodburn, Or. 97071
Ph: 503-982-1303
Agenda Item Review:
City Administrator~
City Attorney _
Finane
80
,..
.. "'1''' ,.'
Mayor and City Council
April 23, 2007
Page 2
.
.
License Type: Limited On-Premises Sales - permits beer, wine and cider sales for
on-premises consumption only, and the sales of kegs of malt
beverages.
On March 30, 2007 the Woodburn Police Department received an application
requesting Change of Ownership for a Limited On-Premises Sales for Taqueria
Guadalajara, Inc., located at 966 N. Pacific Hwy.
Taqueria Guadalajara, Inc. presently has a liquor license for Limited On-Premises
Sales. The applicant is updating the application to reflect a change of
ownership. The Business will operate 7 days per week, between the hours of
SAM and 10:00 PM. Taqueria Guadalajara, Inc. will be selling beer and wine for
on-premise consumption food service will be Mexican food. The police
department has received no communication from the public or surrounding
businesses in support of or against the application.
DISCUSSION:
The police department has completed a limited background investigation on
the applicant business and found nothing of a questionable nature. An in-
depth investigation was completed on the owners and no offenses that would
preclude a license being issued or items of a questionable nature were located.
The applicant states that they are seeking to sell alcohol to their customers.
Under the criteria identified by the OLCC and adopted by the City Council I find
no reason not to recommend that council recommend to OLCC approval of
the application.
FINANCIAL IMPACT:
None.
81
l'
.. "'I''' f'
OREGON LIQUOR CONTROL COMMIS
LIQUOR LICENSE APPLI
PLEASE PRINT OR TYPE
Application is being made for:
LICENSE TYPES
o Full On-Premises Sales ($402.60/yr)
CJ Commercial Establishment
o Caterer
CJ Passenger Carrier
o Other Public Location
CJ Private Club
V"Gmited On-Premises Sales ($2 2.60/yr) lIAR 3 0 'JXI
o Off-Premises Sales ($100/yr)
o with Fuel Pumps l I
o Brewery Public House ($252.6 .) FINANCE DEPAR1Ml=~ r
CJ Winery ($250/yr) '. ,QUY OF WOOQalff: ~ 1
o Other. 11 S - 01- S '5 (;,,'2..- .
Apolying as:
o Individuals 0 Limited
Partnership
~CJIONS
tl'Change Ownership
o New Outlet
o Greater Privilege
~ ~l11tn~. Privilege
~rporation
o Limited Liability
Company
1. Applicant(s): [See SECTION 1 of the Guide]
CD T~.(~u iC.~.:\ I\. Gv AS)~l-tr:-rA R. ~ ~ (j.<ID
,/
@
G, Ll4:s:> At L 4.T'A"~ It.
I)
( N.o..lO
FOR CITY AND COUNTY USE ONLY
The city council or county commission:
(name of city or county)
recommends that this license be:
Granted 0
Denied 0
By:
(signature)
Name:
(date)
TItle:
OLCC~
Application Rec'd by.
Date: '~l Zq \ 2C07
9O-day authority: 0 Yes 0 No
@
2. Trade Name (dba):
.""--' .
, a~l\J1C e.1!'t
3. Business Location: 9 (~t~ Nt' /':J.c,'\ .~ l0
(number, street, rural route)
Hw~
(City)
AIlIHkN-riv N\E~\;'.AtJ FO()D
.
I
Wno't>~V~"J M.f1rR\O,,) (J~ 97r>11
(county) (state) (ZIP code)
4. Business Mailing Address: <; AM G
, (PO box, number, street, rural route)
5. Business Numbers: (5'0:] (I <?.J.. - l3cJ 3
(phone)
6. Is the business at this location currently licensed by OLCC? ~s ONo
(state) (ZIP code)
...
:s f\. M \:.
(fax)
(city)
7. If yes to whom:TA~J ~r..J A- flU .....0J\iA J'\-:t_A .Type of License: L.; ~11;d on-?~E"'J\I~.)..E.3
9. Will you have a manager? ~s CJNo Name: A;:. DK.t; Me} ~~,.) 0 (,O~ /') fit
(manager must fill out an indIVidual history form)
10. What is the local governing body where your business is located? c:.,'~ uj;- wo.,J burn
(name of ity or unty)
11. Contact person for this application: '.;J -1 ~ X'v--- ";0 -..
~ ~. (name) (one ber(s
, o3.."It,'- I (1M ' , n
(address) (e- all address)
I understand that if my answers are not true and complete, the OlCC may deny my license application.
A""DPPlic~nt( gnature(s) and Date:
, _ Date :3 ~ Iv 7<ID Date
I
~ D~ @ D~
8. Former Business Name:
-
~<\Ml.::-
, -,
v <.fi.t..:<1
}(;f.
1-800-452-0LCC (6522)
www.o/cc.state.or.us
82
'Ir'
.', ....,.,
r