Agenda - 5/14/2007
CITY OF WOODBURN
CITY COUNCIL AGENDA
MAY 14, 2007 - 7:00 P.M.
KATHRYN FIGLEY, MAYOR
WALTER NICHOLS, COUNCILOR WARD 1
RICHARD BJELLAND, COUNCILOR WARD II
PETER MCCALLUM, COUNCILOR WARD III
JAMES COX, COUNCILOR WARD IV
FRANK LONERGAN, COUNCILOR WARD V
EUDA SIFUENTEZ, COUNCILOR WARD VI
CITY HALL COUNCIL CHAMBERS - 270 MONTGOMERY STREET
1. CALL TO ORDER AND FLAG SALUTE
2. ROLL CALL
3. ANNOUNCEMENTS AND APPOINTMENTS
Announcements:
A. Primary Election, Mav 15. 2007: Woodburn City Hall is a
designated Marion County ballot drop site during regular
business hours of 7:30 a.m. to 5:30 p.m.; however. the City Hall
lobby area will be open until 8:00 p.m. on Election Day.
B. A North Front Street Park playground replacement design forum
will be held at 6:00 p.m. on May 17, at the park. Kids and
parents are invited to participate in the design of the
playground.
C. The City and Urban Renewal Budget Hearings will be held on
May 19 at 8:30 a.m. in the City Hall Council Chambers.
D. A public meeting to discuss the Aquatic Center Expansion and
the Community Cultural Center projects will be held on May 22
from 6:00 to 9:00 p.m. in the Community Room at the police
facility, 1060 Mt. Hood Ave.
E. City Hall and the Library will be closed May 28 in observance of
the Memorial Day holiday. The Aquatic Center will be open
from 1 :00 to 4:00 p.m.
F. The City Council meeting scheduled for May 28 is moved to
May 29 due to the Memorial Day holiday (pending Council
action on agenda item 11 E).
Appointments:
None.
UHabra interrJretes oisponibles para aque{{as personas que no bablan Ingles, previo acueroo. Comunjquese
cd (503) 980-2.485:'
May 14, 2007
Council Agenda
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4. PROCLAMATIONS/PRESENTATIONS
Proclamations:
None.
Presentations:
A. 100 Years of Library Service
1
5. COMMITTEE REPORTS
A. Chamber of Commerce
B. Woodburn School District
6. COMMUNICATIONS
None.
7. BUSINESS FROM THE PUBLIC - This allows the public to introduce items
for Council consideration not already scheduled on the agenda.
8. CONSENT AGENDA -Items listed on the consent agenda are considered
routine and may be enacted by one motion. Any item may be removed
for discussion at the request of a Council member.
A. Woodburn City Council minutes of April 23, 2007, regular and 2
exec utive session
Recommended Action: Approve the minutes.
B. Woodburn Planning Commission draft minutes of April 12, 2007 10
Recommended Action: Accept the draft minutes.
C. Wastewater Rate Review Committee Draft Minutes of April 24, 18
2007
Recommended Action: Accept the draft minutes.
D. Planning Project Tracking Sheet dated May 10, 2007
Recommended Action: Receive the report.
22
E. Building Activity for April 2007
Recommended Action: Receive the report.
26
F. Claims for April 2007
Recommended Action: Receive the report.
27
May 14,2007
Council Agenda
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9. TABLED BUSINESS
None.
10. PUBLIC HEARINGS
None.
11. GENERAL BUSINESS - Members of the public wishing to comment on items of
general business must complete and submit a speaker's card to the City
Recorder prior to commencing this portion of the Council's agenda.
Comment time may be limited by Mayoral prerogative.
A. Council Bill 2663 - Ordinance relating to improvements of Tout 32
Street between Settlemier Avenue and South Front Street,
adopting the local improvement district, directing the contract
award, providing for payment of costs through assessment of
properties in the local improvement district
Recommended Action: Adopt ordinance.
B. Council Bill 2664 - Ordinance amending Ordinance 2057 (the 46
transient occupancy tax ordinance) and setting an effective
date
Recommended Action: Adopt the ordinance.
C. Liquor License Change of Ownership Full On Premise Sales 49
Recommended Action: Recommend to the Oregon Liquor
Control Commission to approve a change of ownership
application for GTD Inc. - Rumor's Bar and Grill.
D. Renewal of Contracts for Audits of the City of Woodburn's 52
Operations and the Woodburn Urban Renewal Agency's
Operations
Recommended Action: Authorize the Mayor to sign the
contracts.
E. May 28, 2007 Meeting 55
Recommended Action: Move the May 28, 2007 meeting to
May 29, 2007.
12. NEW BUSINESS
May 14, 2007
Council Agenda
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13. PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS - These
are Planning Commission or Administrative Land Use actions that
may be called up by the City Council.
None.
14. CITY ADMINISTRATOR'S REPORT
15. MAYOR AND COUNCIL REPORTS
16. EXECUTIVE SESSION
A. To conduct deliberations with persons designated by the
governing body to negotiate real property transactions
pursuant to ORS 192.660( 1 )(e).
17. ADJOURNMENT
May 14, 2007
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PROClAMATION
BUDDY POppy WEEK
MAY 25 - MAY 91, 2007
WHEREAS, THE POEM "IN FlANDERS FIELD," WHICH MOVINGLY DESCRIBES A
BATILEFIELD OF CROSSES DOTTED WITH RED POPPIES, HAS LED TO THE POppy'S
BECOMING A SYMBOL OF LIVES LOST IN WARTIME; AND
WHEllEAS, THE VETERANS OF FOREIGN WARS ORGANIZED ITS FIRST SALE OF REPLICA
POPPIES IN 1922 AND ADOPTED THE POPPY AS ITS OFFICIAL MEMORIAL FLOWER SOON
AITER; AND
WHEllEAS, IN 1923 THE VFW DECIDED THAT VFW BUDDY POPPIES BE ASSEMBLED
BY DISABLED AND NEEDY VETERANS WHO WOULD BE PAID FOR THEIR WORK TO
PROVIDE FINANCIAL ASSISTANCE; AND
WHEllEAS, SINCE 1924 THE VFW HAS HELD THE TRADEMARK FOR THE "BUDDY
POPPY", GUARANTEED THAT THESE POPPIES ARE THE WORK OF DISABLED AND NEEDY
VETERANS, AND SOLD THESE POPPIES TO PAY FOR SERVICES TO VETERANS AND THEIR
FAMILIES AND OTHER IMPORTANT COMMUNITY SERVICES; AND
WHEREAS, THE VFW ANNUALLY SELLS "BUDDY POPPIES" IN THE WEEK PRECEDING
MEMORIAL DAY;
NOW THEREFORE, I, KATHY FIGLEY, .MAYOR OF THE CITY OF WOODBURN,
PROCLAIM THE DATES FROM .MAy 25 TO MAY 31, 2007, "BUDDY POPPY WEEK,"
AND ENCOURAGE THE PEOPLE OF WOODBURN TO SUPPORT VETERANS AND THEIR
LOVED ONES THROUGH PURCHASE OF A POPPY.
OF, I HAVE HEREUNTO SET MY HAND AND CAUSED
OODBURN TO BE AFFIXED THIS 14rn DAY OF MAY 2007.
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The Oregon Library
Association salutes
If
Woodburn
Public Library
1907-2007
....
100 years of excellence
in service to the community
-A~~~~~~L
Aletha Bonebrake
OLA President April 2007
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COUNCIL MEETING MINUTES
April 23, 2007
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0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN,
COUNTY OF MARION, STATE OF OREGON, APRIL 23, 2007.
CONVENED. The meeting convened at 7:00 p.m. with Mayor Figley presiding.
0010 ROLL CALL.
Mayor
Councilor
Councilor
Councilor
Councilor
Councilor
Councilor
Figley
Bjelland
Cox
Lonergan
McCallum
Nichols
Sifuentez
Present
Present
Present
Present
Absent
Present
Present
Staff Present: City Administrator Brown, City Attorney Shields, Public Works Director
Tiwari, Community Development Director Allen, Public Works Manager Rohman, Police
Captain Tennant, Senior CE Technician Scott, City Recorder Tennant
Mayor Figley stated that Councilor McCallum was unable to attend this meeting due to
illness.
0047 ANNOUNCEMENTS.
A) Downtown Plan Update Charrette will be held in the City Hall Council Chambers
on (1) April 25, 2007 from 10:00 am to 3 pm, and from 5:00 pm to 9:00 pm, and (2) on
April 26, 2007 from 10:00 am to 3:00 pm. Mayor Figley encouraged community
members interested in the suggestions, comments, and ideas of a team of engineers,
architects, and others looking at the City's potential Downtown Plan to come to the
charrette and offer further suggestions or comments.
B) Council Work Session will be held on May 7, 2007,7:00 pm, City Hall Council
Chambers, to discuss updating Traffic Impact Fees.
0079 PROCLA:\iIATION: POLICE :\IEMORIAL WEEK- MAY 13-19.2007.
Mayor Figley proclaimed the week of May 13-19,2007 as Police Memorial Week within
the City and encouraged residents to join in commemorating law enforcement officers,
past and present, \vho have rendered a dedicated service to their communities, and to
observe \1ay 15,2007 as Peace Officer's Memorial Day.
ono PROCL\~IATION: NATIONAL AQUATICS MONTH - :\IAY 2007.
\;layor Figley proclaimed the month of May 2007 as National Aquatic Month and urged
residents to support and promote aquatic programs at our local facility.
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COUNCIL MEETING MINUTES
April 23, 2007
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0280 PROCLAMATION: EI Dia de los Niilos / EI Dia de los Libros - APRIL 30. 2007.
Mayor Figley proclaimed April 30, 2007 as El Dia de los Ninos I El Diade los Libros
(Day of the Child) and encouraged community members to join in the observance of this
event in celebration of children, and to recognize and support literacy programs for
children and families.
0344 CHAMBER OF COMMERCE REPORT.
Deb Yager, Chamber Board member, stated that the Chamber continues to have a strong
active presence within the Woodburn community which includes promotion of economic
development, work force development, and tourism. Financial support for the Chamber
is through a combination of membership dues, grants, events, and other donations. She
stated that it had come to their attention that there are Transient Occupancy Tax (TOT)
funds that were allocated to the Chamber by the City Council in 2004 and 2005 which
were not applied for by the Chamber. She requested that the Council consider allowing
them to receive those funds at this time.
Administrator Brown stated that he had spoken with the Chamber Executive Board last
week on this issue. He requested that this item be placed as a general business item on
this agenda and he has prepared some statistical information for the Council to review
along with a staff recommendation.
Mayor Figley stated that this issue will be added as Item F under General Business.
0452 LETTER OF APOLOGY FROM RICARDO ROBLES.
Mayor Figley stated that she would respond to Mr. Robles to let him know that his
apology has been accepted with the hope that he will do better for himself in the future.
0494 CONSENT AGENDA.
A) approve the regular and executive session Council minutes of April 9, 2007;
B) approve the Council work session minutes of March 24, 2007;
C) accept the draft Recreation and Park Board minutes of April 10, 2007;
D) accept the draft Library Board minutes of April 11, 2007;
E) accept the draft \Vastewater Rate Review Committee minutes of April 3, 2007;
F) receive the report of Claims for March 2007; and
G) receive the March 2007 Community Services Department Statistics report.
~ICHOLS/LONERGAN... adopt the Consent Agenda as presented. The motion passed
unanimously.
0546 PUBLIC HEARING: TOUT STREET LOCAL IMPROVEMENT DISTRICT.
~1ayor Figley declared the public hearing open at 7: 13 p.m..
Public Works Director Tiwari stated that Tout Street is proposed to be this year's
proposed gravel street improvement and funding for this improvement would be through
a combination of City funds and a local improvement district (LID). Tout Street is
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April 23, 2007
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located between Settlemier Avenue and S. Front Street and the proposed LID would
involve 10 property owners. He reviewed the LID process with this hearing being
required as part of the process to receive comments from the benefitted property owners.
lfless than 50% of the property owners file written objections, then the Council can elect
to move forward with the project. He stated that the proposed road improvement would
provide for a 34' wide street, curb, gutter, and sidewalks. Parking would be allowed on
both sides of the street. The estimated project cost is $113,400 of which the City would
contribute $81,900 and the benefitted property owners would contribute $31,500.
Revenues within the State Revenue Sharing Fund, Capital Improvement Fund, and Gas
Tax Fund would be used to pay for the City's share of the capital improvement. The LID
cost allocation is based on 50% lineal footage and 50% on lot area. Staff is proposing a
20-year payment plan under the Bancroft Bonding Act with an interest rate estimated at
6.25%. It was noted that this is the first time a 20-year payment plan has been proposed
since prior LID's had a 10-year payment plan. Director Tiwari also stated that staff
proposes to use existing City funds for interim financing rather than obtaining
construction warrants.
1605 Councilor Sifuentez stated that a member of the audience did not understand English and
she requested that a short recess be taken for the purpose of interpreting the staffs
presentation in case the property owner has questions or would like to submit an
objection to the LID.
Mayor Figley called for a recess at 7:32 pm and reconvened the meeting at 7:42 pm.
No one in the audience spoke either for or against the proposed improvement, however,
one written objection was received from Ms. Koffler, 198 Tout Street.
Mayor Figley declared the public hearing closed at 7:43 pm.
Councilor Lonergan expressed his support for the paving of Tout Street.
Councilor Sifuentez agreed that the street needs to be improved and felt that the City is
striving to work with property owners to make improvements.
Councilor Cox also mentioned that the property owners should see their property values
increase by an amount more than their assessment amount.
Mayor Figley stated that improving the street will also improve the neighborhood in that
she has seen in other areas of town where, once their street is paved, property owners
take more pride in their homes.
BJELLAND/NICHOLS... staff to prepare an analysis on the public input received and
report back to the Council at the next regular meeting. The motion passed unanimously.
1936 COUNCIL BILL NO. 2662 - RESOLUTION AUTHORIZING EXECUTION OF
AN ADDENDU;\-l TO THE COLLECTIVE BARGAINING AGREEMENT WITH
A~IERICAN FEDERATION OF STATE. COUNTY. AND MUNICIPAL
E~lPLOYEES (AFSC\lE) LOCAL 6~2.
Councilor Sifuentez introduced Council Bill No. 2662. Recorder Tennant read the bill by
title only since there were no objections from the Council. On roll call vote for final
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passage, the bill passed unanimously. Mayor Figley declared Council Bill No. 2662 duly
passed.
1995 POSITION UPGRADE: LEAD CODE ENFORCEMENT OFFICER.
NICHOLS/COX... authorize the upgrade of one (1) Code Enforcement Officer position
to a Lead Code Enforcement Officer position..
Administrator Brown stated that he had notified the Union of the City's intent and,
pursuant to the Collective Bargaining Agreement, the City does have the right to establish
positions and establish the salary. However, the City is required to confer with the
Union on the salary and the Union has notified the City that they are not satisfied with the
salary level. In his opinion, the salary level is appropriate for the additional duties and he
will be conveying that information to the Union in a meeting later this week.
The motion passed unanimously.
2110 LIQUOR LICENSE CHANGE OF OWNERSHIP: A & J MARKET. 689 N.
FRONT STREET.
Staff recommended Council approval to OLCC a change of ownership off-premise sales
license which was submitted by Abdulla M. Hussein and Adwia H. Shamakh DBA: A &
J Market, Inc..
BJELLAND/SIFUENTEZ... recommend to the Oregon Liquor Control Commission
approval of a liquor license change of ownership for A & J Market, rnc..
Administrator Brown stated that an additional owner is being brought into this business in
addition to changing the business name from A & J Market to A & J Market, rnc..
The motion passed 4-1 with Councilor Nichols voting nay.
2189 LIQUOR LICENSE NEW OUTLET: NUEVO ARANDAS. SSG N FIRST STREET.
Staff recommended Council approval to OLCC a limited on-premises sales new outlet
license which was submitted by Antonio Sevilla and Cecilia Murakawa DBA Nuevo
Arandas.
BJELLAND/SIFUENTEZ... recommend to the Oregon Liquor Control Commission to
approve a liquor license application for a new outlet, Nuevo Arandas.
Councilor Lonergan questioned the status of the license currently in place at 450 N. First
Street since the owners are moving their business to 550 N. First Street.
Captain Tennant stated that the license currently in place at 450 ~. First stays at that
location for the remainder of the OLCC license period, and, as of this date, the owners
have not noti tied GLCC that they want to cancel their license at 450 N. First Street.
The motion passed 4-1 with Councilor Nichols voting nay.
;262 LIQUOR LICENSE CHANGE OF O\VNERS"IP: TAQUERIA GUADALAJARA.
99S N. PACIFIC "lGAWA Y.
Staff recommended Council approval to GLCC a limited on-premises sales change of
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ownership license which was submitted by Taqueria Guadalajara, Inc..
BJELLAND/COX... recommend to the Oregon Liquor Control Commission to approve
a liquor license application for a change of ownership, Taqueria Guadalajara, Inc..
The motion passed 4-1 with Councilor Nichols voting nay.
2291 CHAMBER REQUEST FOR ADDITIONAL FUNDS NOT DISBURSED FROM
PREVIOUS GRANT AWARDS.
Administrator Brown stated that the Chamber relies on "soft" money such as grants and
fundraising activities to meet their expenses and currently the Chamber is experiencing a
cash flow problem. The Transient Occupancy Tax (TOT) grant does provide for some
cash flow assistance in that the ordinance allows for an advance payment equal to 1/4th of
the awarded grant amount. This has been used in some years as additional support for
cash flow in time of need during the grant year. In this particular year, the Chamber has
not been able to expand their line of credit to the degree that they need and some of the
other revenues they had anticipated have not been received. Additionally, the City is
behind in our allocation of TOT grant funds for 2007. The grant is issued on a
competitive basis and no organization is entitled to the grant funds. The Chamber is the
largest organization receiving these funds and they do have a significant impact on City
tourism, economic development and industrial development. In reviewing different
options available, staff did perform an analysis of how much money, and when, grant
dollars were not applied for by the Chamber even though they had been awarded the grant
dollars. Over the last five years, there has been $12,946 unexpended with grant year 2004
and 2005 being the majOlity of the unexpended years. In the first of those two years, the
Chamber was unable to draw down as much money since they were not able to adjust
their budget once they realized they were not going to spend money in one area but could
spend it another grant eligible area. The grant guidelines are stringent and hold recipients
accountable for expenditures and, after the start of the 4th quarter of a grant year, budget
adjustments are not allowed. In grant year 2005, the Chamber was very frugal about their
expenditures and they did not spend all of the grant funds allocated to them. The grant
funds are kept by the City and not made available for future City general expenditures. In
the past when funds were available or extra dollars received, the Council had awarded
mini-grants to applicants to reduce the unexpended TOT revenues. He recommended that
the Council consider allocating the $12,946 unexpended revenue balance to the Chamber
to assist them with their cash flow. In the meantime, the Chamber Board is looking at
their collections, budget tightening, and expanding their letter of credit. If approved, this
\vould he a one-time infusion of cash in order to keep the Chamber open. He reiterated
that the Chamber is in partnership with the City in that the Chamber assists the City in a
number of issues Jnu they help to convey the City's points of view out to their
membership.
Councilor Lonergan questioned how much money the Chamber generally receives
annually in TOT grant funds.
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Administrator Brown stated that annual TOT grant funds available are approximately
$44,000 and previous allocations to the Chamber have been from a low of$35,200 to a
high of $48,900. He also stated that grant recipients are not entitled to grant funds not
claimed by the end of the grant year and those funds become a discretionary amount that
the Council can allocate in the future as long as grant guidelines are met. If the Chamber
would have collected those dollars in the years allocated, unspent dollars would have
moved forward in their fund balance and they might not be in the position they currently
are in with cash flow. He reiterated that the City wants the grant recipients to be
accountable for the dollars received and the Chamber has been very thorough in meeting
all of the City's reporting requirements over the years. To date, there has been no
requests for the unexpended funds and, in about three (3) weeks, he will be sending out
notices to about 15 organizations for Request for Proposals for the current grant year. In
past years, there have been only one or two proposals submitted in anyone given year.
Councilor Cox stated that he would vote in favor of the request, however, he hoped that
the Chamber understands that this is not how the City wants business to be done in the
future. He agreed that there is logic in the request but the Chamber needs to remember
that they will need to apply and compete for the grant funds for 2007 and this is how the
money should be allocated.
BJELLAND/SIFUENTEZ... authorize the City to issue to the Chamber of Commerce
this request for the TOT funds in the amount of $12,946.00.
Administrator Brown stated that staff will be bringing back to the Council at the next
regular meeting a budget transfer request.
Councilor Bjelland stated that he agreed that the City needs to be careful on how funds
are allocated but he also feels that the Chamber is a likely beneficiary of future funds. He
felt that it would be advisable on their part when they make a request in the future for the
TOT funds, they identify what part of their proposal will be continuing obligations versus
projects that will be completed during the grant year. This will allow the Council to then
make a policy decision as to whether or not the City should be obligated for some portion
of the TOT funds to either fund the Visitor Center or some other on-going program.
The motion passed unanimously.
3340 CITY ADMINISTRATOR'S REPORT.
Administrator Brown reminded the Mayor and Council that the Employee Appreciation
Day will be held on Wednesday, April 25, 2007, between 11 :30 am and 1 :30 pm at
Lupita's Restaurant.
)392 "IA YOR AND COU~CIL REPORTS.
Councilor 0richols reminded the public that grass and vegetation within the City needs to
be regularly mmved.
\layor Figley encouraged interested community members to attend the Downtown Plan
Charrette so that their opinions can be heard before the plan is finalized.
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3475 EXECUTIVE SESSION.
Mayor Figley entertained a motion to adjourn into executive session under statutory
authority ORS 192.660(1 )(h) and ORS 192.660(1 )(t).
~ICHOLS/SIFUENTEZ... adjourn to executive session under the statutory authority
cited by the Mayor.
The motion passed unanimously.
The Council adjourned into executive session at 8:07 p.m. and reconvened at 8:23 p.m..
3485 Mayor Figley stated that no decisions were made by the Council while in executive
seSSIOn.
COX/NICHOLS... authorize the City Attorney to take all necessary actions for the City
of Woodburn to intervene on the side of the Oregon Land Conservation & Development
Commission in the case of 1000 Friends of Oregon vs. LCDC which is the Court of
Appeals review of Order No. 07-WKTASK-001720.
The motion passed unanimously.
3555 ADJOURNMENT.
NICHOLS/SIFUENTEZ... meeting be adjourned. The motion passed unanimously.
The meeting adjourned at 8:24 p.m..
APPROVED
KATHRYN FIGLEY, MAYOR
ATTEST
Mary Tennant, Recorder
City of W oodbum, Oregon
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Executive Session
COUNCIL MEETING MINUTES
April 23, 2007
DATE. CONFERENCE ROOM, CITY HALL, CITY OF WOODBL'RN, COUNTY OF
MARION, STATE OF OREGON, APRIL 23,2007.
CONVENED. The Council met in executive session at 8: 10 p.m. with Mayor Figley presiding.
ROLL CALL.
Mayor
Councilor
Councilor
Councilor
Councilor
Councilor
Councilor
Figley
Bjelland
Cox
Lonergan
McCallum
Nichols
Sifuentez
Present
Present
Present
Present
Absent
Present
Present
Staff Present: City Administrator Brown, City Attorney Shields, City Recorder Tennant
Press Present: John Gervais, Woodburn Independent
Mayor Figley reminded the Councilors, staff, and press that information discussed in executive
session is not to be discussed with the public.
The executive session was called pursuant to the following statutory authority:
(A) ORS 192.660 (l)(h) - To consult with counsel concerning the legal rights and duties of a public
body with regard to current litigation or litigation likely to be filed; and
(B) ORS 192.660(1)(f) - To consider records that are exempt by law from public inspection.
ADJOU~IENT.
The executive session adjourned at 8:22 p.m..
APPROVED
KATHRYN FIGLEY, MAYOR
:\ TTEST
\lary Tennant. Recorder
City of Woodburn, Oregon
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WOODBURN PLANNING COMMISSION MEETING MINUTES
April 12, 2007
CONVENED The Planning Commission met in a regular session at 7:00 p.m. in City Hall
Council Chambers with Vice-Chairperson Bandelow presiding.
Commissioner Jennings led the salute to the flag.
Vice-Chairperson Bandelow questioned members of the Planning Commission having potential
conflicts such as family, financial, or business relationship with any of the applicants or with
regard to the project in question. If such a potential conflict exists, she asked whether the
commissioner in question believes he or she is without actual bias or whether he or she would
like to step down from the Planning Commission during the case.
Vice-Chairperson Bandelow announced: agenda is available at the back of the room. We will
consider cases one at a time according to the order listed~'n th, genda. We will follow the
hearing procedure outlined on the public hearing procedure, " " r"d,' All persons wishing to speak
are requested to come to the podium and give their name ' dress. Any individuals
speaking from other than the podium will not be recogniz ' .
A.
Lima ~.
Bandelow P
GrosJacques fj\""
~~~~~ieff r
Hutchisorr 'A
Jennin~ ' ,
. . y
Staff Present: Jim Allen - CommunitY'D~lopment Director
Jon Stuart - As~stant~tty Atiqrney
MINUTES /\.'
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Woodburn Plannin C'- miss bn Meetin Minutes of March 8 2007.
Commissioner JenninQs mo'V, to accept the minutes. Commissioner GrosJacaues
seconded the motion, which J'nanimously carried.
ROLL CALL
Chairperson
Vice Chairperson
Commissioner
Commissioner
Commissioner
Commissioner
Commissioner
,
BUSINESS FROM THE AUDIENCE
None.
COMMUNICATIONS
A. Woodburn City Council Meeting Minutes of February 12, 2007.
B. Woodburn City Council Meeting Minutes of February 26,2007.
C. Woodburn City Council Meeting Minutes of March 12, 2007.
No comments made.
Planning Commission Meeting April 12, 2007
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PUBLIC HEARING
None.
ITEMS FOR ACTION
None.
DISCUSSION ITEMS
A. Woodburn Development Ordinance (Acknowledge December 22, 2006) is accessible via
hard copy at the Community Development Department or City of Woodburn website at
http://www.woodburn-or.gov/developmentlwdo/wdodocs.htm .
Planning Commission members decided that accessing the documents online would
work best.
B.
Work Session - Woodburn Development ordinanc,
Community Development Director Allen stated t the pac . cluded two (2) labeled
items, which are: Attachment "A" and Attach t"" Attachment "B" is a document,
which identifies policy changes and present to . Council. City Council requests that
the Planning Commission evaluate and make mmended changes.
The document includes background inf~~i"",j!~ ~roposed policy changes.
Information was also included from a fO~~..' p:which consisted of: Jim Cox, Dave
Christoff, Richard Knowles and. Dick J... enni" .......... The focus group made recommendations
~~~~~~uested additional rese~pml 1en h . other nearby cities addressed these
. /
.,
Attachment "An is for discussion fot,text changes or no text changes based on
recommendations by t~~focO&~rOlJJ>~jNote: text that is underline is 'new' text, and
strike-through text is )feleted' text.
. . 1
Proposed Policy Change~:
i
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.
,.
1. Identifies the bars ancftaverns in the Downtown Development and Conservation
(DOC) district and the use whether it is: allowable, prohibited, or conditional use.
The focus group recommended: no changes.
Commissioner JenninQs asked about the use in the Woodburn Zoning Ordinance
(WZO).
Community Development Director Allen stated that the focus group reviewed the use
and the historical occurrences in the Woodburn Zoning Ordinance (WZO). In 2002 the
WOO was adopted and it replaced the WZO. The WOO is the only implementing
provisions addressing the issue in the DOC. Currently, the bars and taverns are
allowable in the DOC zone and the recommendation is to remain as is.
Some discussion has occurred in regards to issues with those establishments in the
DOC and forwarded to the Police Department for comments. With their input and the
Planning Commission Meeting April 12, 2007
11
Page 2 of 8
II'
I"
land use process, it was determined that having these establishments would not affect
the current use and remain the same as an allowed use.
May 10, 2007 is marked for a Public Hearing before the Planning Commission with
public notification. The schedule is to complete the Planning Commission
recommendation process and to allow the Council to move forward with the
recommendations. The City Council meeting is scheduled for June 25th.
2.
Commercial Office (CO) Zoning and the use of videotape or disc rental
establishment. Currently it is an allowed use in the CO zone by the North
American Industrial Classification System (NAICS). It is a nationally standardized
classification for Federal government accounting for different types of businesses
and industries. Woodburn has included those references for consistency and
comparison when conveying the types of uses for properties. Discussion was
whether the Commercial Office (CO) zone was an appropriate place for a video
rental store or such products. The focus group recommended excluding
commercial office as a zone where this type of tivity occurs, and place the use
in the Commercial General (CG) zone. Staff h identified that adding the use to
the parking requirements for the particular u .
A matter is to remove parking reqUire~m. . s for a mo .. theatre. Discussion
between the property owners and the" mm nity Development Director has
resulted in interest of having a movie ....... eatr : There are options depending on
the situation of the property and surrou'>' properties and businesses. In order
to have a large theatre the ordin~Dce req '. a larger parking lot. The current
rati~ is ,one (1 ) ~ehicle space for ,ev."'ery. fOU.L{ 4 seats, which is standard with other
auditorium seating. '../ .,
Another situation is ha~jp9 Jb)~t...u. se......\....... arrking with 2-3 businesses; sharing the
spaces with those bu""esseithatqa;.\lOt have similar high peak use time. It will
effectively allow property o-,ners to gudget for their uses and maximize the use
of parking. '
3.
,,' "', :)
Comparable t9'other citi~, W60dburn has the same parking requirements, but a
Salem does allQ~ 50% s~pred time between day and evening use. The draft
states that up to 2Q.O(o of .)ne required vehicle parking, may be satisfied by joint
use, during the samEt ~ak hours. An additional amount of joint use parking up to
20% of the required parking may be satisfied, during alternate peak hours; joint
use during the day with one business or joint use during the night with another
business. Up to 10% of required parking may be satisfied when the development
is located along a transit service route.
This provision is not specific to movie theatres. The provision is identifying the
day-time uses and the night-time uses and could have up to 50% of vehicle joint-
use parking, depending on meeting the criteria.
It was suggested to share this information with mall owners. Allen agreed to send
the proposed draft to area mall property owners and ask for comments or
suggestions on the required parking spaces information so they can share that
with prospective businesses and Planning Commission to create an ordinance
that works well.
Planning Commission Meeting April 12, 2007
12
Page 3 of 8
y
r
4. Discussion of the definition of Finance and Insurance in the Commercial General
(CG) zone. The NAICS is inclusive with the definition, but excepts out pawn
shops, check cashing and payday loans as a predominant use, but places them
under conditional uses.
Commissioner Jennings asked the limitations of a conditional use.
Community Development Director Allen informed the Planning Commission that if the
use is close to the defined, then the business cannot be denied. Although, the
conditional use process allows staff to evaluate the potential impact it may have on the
surrounding uses and properties. The impact can then mitigated by imposition of a
condition. Then the business is authorized by the code to do that type of business. The
conditional use intention is for businesses that potentially could be noxious or loud, as
an example.
5.
The proposed policy reflects no change in~se. .
Off-street parking and loading. ~ith many. p ...... use requirements and several
more in the WOO, the Community Develo ent ctor presented concepts as
a solution. I
Create a land use process for conside:r{lt~'O gf the use. The drafted process
would be; when a business submits an). ication where it is not addressed in
the WOO, then the ~pplication w~~!d b~ a . .~e 1\ Decision, the staff can review
the proposed use With the parklngr8qulr~m,;rifs and a land use appealable
decision will be made. The proPe'hyo~ers,and/or neighbors would have the
opportunity to appeal the decision l~fhe City Council.
Several scenarios we~'iscJsed fo~ach category.
", ., .j'
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Adding landscaping standards to public/semi-public zoning district. No further
f"'-
discussion. h
;_;1'
6.
7.
(
Significant t.-.,and. r~..p.la ement of t~e ~rees or an alternative that a~lo~s a
property owner tctp,rovld . a payment In lieu of a replacement tree. It IS Important
to the City to preserve. ees. One suggestion from the focus group was to
increase the caliper 0 the tree size from 2" to 3". Community Development
Director Allen stated that the draft proposes to retain the 2" requirement and
replaced at a 2 to 1 ratio of significant trees that are to be removed, consistent
with the current process. The 'in lieu' clause is allowing the applicant to pay a
mitigation fee for each of the removed significant trees into a City tree fund that
would be equivalent to the purchase of a tree and the cost of planting the tree.
Vice-Chairperson Bandelow inquired about the ratio of two (2) trees replacing one (1)
tree removed, and the significance it may cause in the future.
Community Development Director Allen stated that this is consistent with the current
WOO standard. The City has a list of trees and the benefits and drawbacks of each type
that could affect a property.
8. This policy evaluates, if a wall should be required when a single-family
subdivision or partition has frontage along a non-local street such as a collector
Planning Commission Meeting April 12, 2007
13
Page 4 of 8
street or arterial street. The focus group recommended the subdivision or
partition process can require an architectural wall along an arterial or collector
street.
Since this is a "should" and not a "shall", it would be at the discretion of the
Planning Commission.
9. The concept dealt with several issues. One issue was with storage areas and the
other is with display areas. The areas are identified through the design review
process. There are provisions in the WOO that address the issues with a
Temporary Outdoor Marketing permit. The text amendment is defining what is
currently in the WOO that will allow the type of activity. The draft specifies limited
storage in the Industrial, Public/Semi-Public, and Southwest Industrial Reserve
Zones to be on gravel.
Commissioner Griaorieff stated that there needs to be efinition for storage and
display, due to businesses that use their parking spa ., overhang space and other
open spaces for storage and not just seasonal displ .
There was extensive discussion of outdoor di~P . areas. Pl1' . ct display could be
outdoors, but it should be limited. Options inc, . ed... fstaining a minimum sidewalk width,
limit the size of the outdoor storage area, do.. t 10 fled in the public right of way and
limit the duration of the display. The Planning '. .... 'mission asked staff to bring back
specific proposals on this matter.
10.
\. '''..c.,."..
The concern is to limit portable tdl~5e;meCjQncern is having them in the
neighborhoods, but not during the" ," . struction. If it is a health hazard or a
nuisance due to odor or .,verftpw, th.. the City could enforce. Currently, 'facilities
during construction' ar,(allow'diO,Jr Medium Density Residential (RM),
Commercial Office (COh C9fl1rnercltfl General (CG), Downtown Development
and Conservation (DOC'. l'todal Neighborhood (NNC), Industrial Park (IP), Light
Industrial (IL), PyblicfSE[lli-~~lic (PSP), Neighborhood Conservation Overlay
District (NCOq.r, Southwe~t Industrial Reserve District (SWIR) and Nodal Multi-
Family Resid~ntial (RMN_ Facilities during construction is not listed as a use in
the Single-Family R~Sid.dEfltial (RS) zone, the Retirement Community Single-
Family Residential (R1$'), or the Nodal Single Family Residential (RSN).
.1
The use is permitted, during construction, but not any other time. There are also
Occupational Safety and Hazard Administration (OSHA) requirements.
Vice-Chairperson Bandelow stated that the RS zoned areas should be included under
the special permitted uses due to construction, remodel, and repair to a home.
It was discussed to limit the time for portable toilets to 3 days.
Community Development Director Allen stated that staff will research other opportunities
for temporary authorization with limited duration during non-construction phases.
11. Addresses grading permit. This is to better identify when a grading permit is
necessary. There are clauses in the WOO that require a grading permit, but there
are no triggers in regards to fill or removal ratios.
Planning Commission Meeting April 12, 2007
14
Page 5 of 8
".
".
Commissioner GrosJacQues asked when constructing a new residence, supplying fill,
and creating run-off water, are there a triggers for that.
Community Development Director Allen informed that Oregon statutory provisions limit
the changing of the flow of water to and from a property.
12.
13.
14.
The focus group wanted staff to do more research. Staff is currently working on
that research.
The issue is if the City can adopt an ordinance that prohibits a property owner
from limiting what could be conducted on that property. Currently, a property
owner could limit the competition and it is a private sector issue. The Planning
Commission discussed and agreed that this was a private issue that should not
be included in the WOO.
15.
Policy change addresses when a Design Re.. Vi~:.iS. i.n.. itiated. Currently, a Type I
review, which is a staff level review, does not "to a hearing for Single-Family
and Duplex Residential Dwellings. This proR,95 . clause would include the
Medium Residential Buildings for design !;t8ndar !~h includes landscaping,
architectural wall, parking spaces, coe. e. r' .pa.. rking s' / es, horizontal siding that
is discussed, during the Design Revie . The. DO would include provisions in
determining if the review is Type I, II ' III.' rifications are also proposed as to
when a development is a Type I review'a fac;ade change not increasing the
building size, change ?f use of byJ.!~ing, an~ior to o~cu~ancy of a building that
has been vacant for SIX (6) mont{1s; ATYP~,.llltaff review IS less than 1000 sq. ft.
in certain zones and less t.ha.n. 2,OQO. ~~. ft. m Industrial zones. Type III is 1000
sq. ft. and more (2,000 sq. ~. and ~e in Industrial zones). This would be a staff
decision and not a La~~Use"!>tS:Wiew. U;l..4 erefore, no notification would be provided
to the surrounding neigJlbors,if'lhere Sl-e criteria that trigger a Type I review, but
the proposal would notocom., beforeXthe Planning Commission.
I
Proposed policy,chari9~,-#15 i\ addressing applications that include exceptions to
street right of ylays and il'Dprovement requirements. The WOO requires that a
development be. located oii a street that meets the standards of the TSP. Many
streets construd~ were gefore the TSP and establishment of the standards;
therefore, many standar8s are not met by the existing streets. The new process
is proposed that would be a deregulation to simplify the review process. Based
on the primary application, the street Exception would be processed similarly as
a Type \I or III land use application. The draft also creates the deregulated Type
II provisions. The Planning Commission stated that hey liked this deregulation.
16.
Wrought-iron fencing to be discussed with the Focus Group.
Clarifications:
1. Clarification on driveway current text states that the dimensions and
improvement standards for Type I, II and III applications. The driveway maximum
is 25 feet wide, it should read a minimum of 25 feet wide.
Planning Commission Meeting April 12, 2007
15
Page 6 of 8
Proposed Text Change:
1. Mobile Food Services referenced in Section 2.203.17.J specifies commercial or
industrial zones. The change would be to clarify the services are only allowed in
the Industrial zone areas consistent with the zoning districts.
2. The cross reference for accessory uses in 2.103.04 would be corrected to state
'2.206'.
Community Development Director Allen stated that the City Council had a discussion at the last
Council meeting in reference to farm animals within the City limits. The current WDO does not
allow farm animals that require a coop or stable. City council advised that the City Animal
Control Ordinance and the WDO should be in conformance with each other.
Commissioner JenninQs inquired about the timeline to meet with the focus group and discussed
remaining items. ~'
Community Developme~t Director Allen ~tated that he had.~ ..." n with some mem~ers of th~
focus group and a meeting would be set In the near fut.U. .~ElfSom "&~er department Issues with
recruitment were limiting the ability of staff to take onritional task~
REPORTS "
A. Planning Tracking Sheet
Commissioner Jennings inquired about the MUm-st6ry Medical and Office Building at Mt.
\ .#
Hood Ave. and Progress Way. A, ..l
Community Development Dir~[or AI~n stat~ that it is located behind the law firm on
Mt. Hood Ave. This building ~l,Jld l;Iave a minimum of at least 2 stories. This is current
on the 'active' projects report. The'applicant has submitted the transportation impact
analysis. ~ >,
'\
\,
Commissioner Jennings, inquired pbout the S-curve and Hwy 214 project.
~.
,
Community Development Director Allen stated that the applicant has withdrawn the
project. #
B. Building Activity for February 2007 and March 2007
Community Development Director Allen stated that the increase in building activity was
primarily due to the Oregon Child Department Coalition (OCDC) project on Settlemier
Ave.
BUSINESS FROM THE COMMISSION
None.
Planning Commission Meeting April 12, 2007 16
Page 7 of 8
9
,
ADJOURNMENT
Commissioner Jennings moved to adjourn the meeting, Commissioner GrosJacQues
seconded the motion, which unanimously carried. Meeting adjourned at 9:03 pm.
APPROVED
CLAUDIO LIMA, CHAIRPERSON
Date
ATTEST
Date
Jim Allen
Community Development Director
City of Woodburn, Oregon
i'
Planning Commission Meeting April 12, 2007
17
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Page 8 of 8
..
8e
WASTEWATER RATE REVIEW COMMITTEE MINUTES
April 24, 2007 @] u([lvQ
The meeting was called to order at 6:30 PM in the Community Room of the
Woodburn Police Department at 1060 Mt. Hood Avenue by Chairman John
Reinhardt.
A roll of committee members was taken as follows:
John Reinhardt
Jeff Southwell
Martin Peterson
Willis Grafe
Kaimas Patel
Present
Present
Present
Present
Present
John Reinhart asked committee if there were any comments or corrections to the
minutes of the April 3, 2007. There were no comments from the committee and
Jeff Southwell moved that the minutes be approved. Willis Grafe seconded the
motion and it was passed unanimously.
Randy Rohman told the committee that there was one new page added to the
presentation that had been distributed to the committee on Friday and that those
new pages had been given to the committee. There was also a handout on
septage rates and other informational graph that would be part of the discussion
later in the meeting.
Randy Rohman indicated that Deb Galardi would be covering the next four items
on the agenda with the help of a powerpoint presentation. He indicated that
there will be decisions made regarding some of the issues that have been
discussed at the two previous meetings. Deb Galardi provided an overview of
the topics to be covered.
The first topic was the conversion of hotels and motels from a multi-family rate to
the commercial rate. Deb Galardi indicated that this topic had been covered in
detail and that with varied occupancy rates of this customer classification that the
commercial rate was probably more appropriate. She showed a slide showing
the affect on some motels in the City indicating that the cost effect would vary
from property to property and that overall the City would anticipate an
approximately 0.4% decrease in revenue from this action. Randy Rohman
indicated that the City would be recommending that the hotel/motel rate
classification be changed from multi-family to commercial. Committee discussion
indicated that this had been a consensus from earlier meetings. Jeff Southwell
moved that the hotel/motel rate classification be changed from multi-family to
commercial. Martin Peterson seconded the motion and it was passed
unanimously.
PAGEl
18
WASTEWATER RATE REVIEW COMMITTEE MINUTES
April 24, 2007 @] [f([lvQ
Deb Galardi next went over wastewater expenditures. She discussed
cost/revenue trends and indicated what growth factors were used in the rate
analysis. She discussed the three major expense categories in the proposed
2007-2008 budget that were personnel services at 42%, material and services at
34% and transfers at 18%. She indicated that as with the historical budgets
discussed at the previous meetings these three areas are the major expense
items and the major components of each was presented.
Deb Galardi next discussed the 3-year capital project list for the treatment plant.
She indicated that a meeting with City staff had resulted in some modifications to
the list with somewhat larger capital costs in the first year and reduced costs
during the last three years. Randy Rohman discussed what the major changes
were. These included a revised cost for the lagoon dredge, putting off some lift
station projects for inclusion in the facility planning process, deferral of the
property acquisition and increased amounts for pilot testing that will be required
in the facility planning process.
Deb Galardi next discussed the reserve included in beginning fund balances for
the various wastewater funds. She indicated that the reserves that exist now will
be used up during the three years impacted by proposed rate increases.
Deb Galardi next went over the key assumptions used in the forecast and
indicated that was the new slide that had been distributed prior to the meeting.
She went over customer growth and cost escalation factors utilized. She
indicated that contingency was forecast to be 3% that is at the low end of desired
levels. The $250,000 loan to wastewater from the Water Construction Fund
would begin being repaid in three years and the 5 year payback loan from the
Department of Environmental Quality for facility planning was forecast to begin
being repaid in December of 2008. She indicated that all other capital planned
would be cash funded and that this decision would put the City in a better
position when the facility planning process was completed and the decisions on
future needs was made and debt for those improvements was considered.
Deb Galardi briefly described the three rate increase scenarios that were
evaluated. In the base case scenario the increase is made each year of the
three-year increase period to meet estimated revenue requirements for that year.
In the single case scenario the increase is made the first year of the three-year
increase period to meet estimated revenue requirements. In the smooth case
scenario the increase is made each year of the three-year increase period to
meet estimated revenue requirements. She discussed the detailed evaluation of
the base case scenario that was on the slide and indicated that the other two rate
analysis forms were included in the handout.
PAGE 2
19
.
...' .......'" ;joel ..
WASTEWATER RATE REVIEW COMMITTEE MINUTES
April 24, 2007 @] [?@VU
Deb Galardi then discussed a slide that depicted the results of the three
scenarios on residential rates. In the single scenario there was an initial increase
of 26.5% that resulted in a final rate of about $39 at the end of three years. The
base case required annual increases of 10%,17.5% and 6.5% over the three
years and resulted in a rate of about $42 at the end of three years. The smooth
scenario results showed annual increases of 12% each year that resulted in a
rate of about $43 at the end of three years. The rate projections were all based
on a residential winter average of 800 cubic feet that has a current bill of about
$31 under existing rates. Deb discussed a slide that showed where the three
proposed rate scenarios fit in with the existing rates for several nearby cities.
Randy Rohman indicated that the City had no recommendations on the scenario
choices. He indicated that each of the scenarios provides the needed revenue
for wastewater operations.
The committee opened discussion on the scenarios. The two favored scenarios
were either single or smoothed and discussion centered on these two options.
John Reinhart mentioned that a single rate increase may be best option. Martin
Peterson indicated that the smoothed rate increase was easier to plan for and
spreading increases out was better from customers.
Martin Peterson asked about commercial customers since the analysis was for a
residential customer and if the increase will be applied the same. Deb Galardi
said that the rate is the same for all categories including commercial. Martin
Peterson said that his experience tells him that Woodburn's residential rates are
lower, however, commercial rates are higher than some other communities
where he has done business. Frank Tiwari explained that when the initial rates
were developed the evaluation carefully looked at maintaining fairness in the rate
structure and that the existing rate structure spread costs fairly between
residential, commercial and industrial users and that any rate increase would
need to be applied to all customers. He also indicated that commercial flows
vary in strength but that the entire category in the past has been treated as one
with no testing requirements. This may be reviewed as part of the upcoming
facility planning process. Jeff Southwell commented that in his work he had
found that Woodburn rates compared well and are on the lower side of what he
has experienced for his type of business. Randy Rohman mentioned that
approximately 70% of sewer revenue is from residential customers, 17% from
commercial and 13% from industrial.
John Reinhart indicated that the one time increase of 26.5% seemed to be more
desirable and Jeff Southwell agreed with that conclusion. Martin Peterson felt
that an equal increase of 12% each year would be easier for rate payers to deal
with. During further discussion by the committee, Willis Grafe and Kaimas Patel
PAGE 3
20
..
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WASTEWATER RATE REVIEW COMMITTEE MINUTES
April 24, 2007 @] [?([lvQ
also indicated that they thought the smoothed rate scenario was the best option.
After additional discussion on the smooth and single rate scenarios Jeff
Southwell moved that the smooth rate scenario be adopted. Martin Peterson
seconded the motion and it was passed unanimously.
Randy Rohman then discussed septage rates. Septage brings in about 4% of
total system revenues. He provided a chart that had been prepared by the City
of Eugene that listed septage rates for a number of communities and treatment
facilities. Randy indicated that he had inserted the City's information and current
rate of 7 rt per gallon with no additional fees. He indicated that some systems like
Salem discourage use through high renewal and initial fees and high per gallon
rates. Frank Tiwari mentioned that when the plant improvement was discussed
that there had been some discussions on a regional approach to septage but that
nothing was formalized. The City's rate is currently the lowest in the area with
other rates varying from 8rt (with $250 annual fee) at Clackamas WES in Oregon
City to 11 rt in Newberg. The City wants to stay competitive in pricing to provide a
reasonable and accessible site for sepatage to ensure that it is properly disposed
of and also to maintain the revenue source.
Randy Rohman indicated that with the smooth rate increase approved above that
the rate would be 9.8rt per gallon after three years. Randy indicated to the
committee that the City would remain competitive for septage up to 9rt per gallon.
Randy also explained that the City has the capacity for additional septage and
that last fiscal year septage revenues were approximately $170,000. After
committee discussion Jeff Southwell made a motion that the septage rate be
increased at the same smoothed schedule for sewer rates but that increase be
capped at 9~ per gallon. Willis Grafe seconded the motion and it was passed
unanimously.
John Reinhardt asked since the committee had completed the needed rate
decisions what the future schedule would be. Randy Rohman indicated that
there would be no need for the scheduled May 8,2007 meeting. Randy
indicated that the committee would attend a City Council meeting where a
presentation would be made on the decisions made by the committee. Randy
indicated that that would probably be at the first meeting in June that is on June
11 th. Randy indicated that he would contact the committee when that decision is
made.
Jeff Southwell made a motion that the meeting adjourn. Martin Peterson
seconded the motion and it was passed unanimously and the meeting adjourned
at 7:19 P.M.
PAGE 4
21
PLANNI~G p~~p<;r1~
Revised: Thursday, Matl0;~~,~"~"t;;,:;
......... _.. "",~,....,.,...~.........~;""';:.NO':!.r' 'lI,th~""~~~lil\~
Project Applicant Description
SlteLocation
DR 2006- John & Delisa Multi-Story Medical and
05,EXCP 07-01 Baker Office Building
WWDM Property - Mt
Hood Avenue and
Progress Way
DR 2007- ESI Addition of approx.
04,EXCP 2007- Constructors 56.200 sf of
~ 03 cooler/freezer space;
sidewalk width exception.
400 S. Woodland Ave.
FPLA T 2007- Blue Sky Final Plat Approval
01,PUD 2005- Planning Inc Woodburn Town Center
01, VAR 2006-
01, SUB 2002- (Lot 1)
02
LA 2007 -01, City of Legislative Amendment -
1.,) Woodburn WDO Update
1.,) City of Woodburn
LA 2007 -02, City of Legislative Arnendment
Woodburn Period Review Remand
City of Woodburn
M37 2006-01, Delbert Waiver of all land use
Gottsacker restrictions or in lieu of
compensation
500-510,514 N. Pacific
Hwy
-t
PAR 2007- Borg
01,EXCP 2007- Construction,
04 inc.
Partition of .53 acres into
three (3) single family
residentiallols.
1288 E. Lincoln SI.
Status:
Date
Received
Deemed
Complete
120 Day Planner
Date
Referrals
Facilities
Meeting
Mail Notice Notice to
for PC Paper
Post Stf Rpt Due PC Hearing PC Final
Property Admin Dec. Order
Appeal
Deadline
Received
05/11/2005 04/11/2007 08/09/2007 Breah Pike- 06/30/2006 04/19/2007 04/20/2007
Salas
04/30/2007 05/03/2007 05/10/2007 05/10/2007 OS/22/2007
Received
04/19/2007
Jim Allen
Received
Jim Allen
Received
Jim Allen
Received
Jim Allen
Approved-Appeal 09/27/2006 09/27/2006 01/25/2007 Jim Allen
Period
10/13/2006
Received
04/26/2007
(X)
$j
Page 1 of 1
PrOject Applicant SiteLocation Description Status: Date Received Planner
DR 200617VAR 2006-17 Welkin Engineering 1037 Lincoln St 8 unit Multi-family Development on Vacant Parcel Hold by Applicant 10/1212006 Breah Pike-Salas
DR 2007-01 The Frazier Group 985 Lawson St F a'<<lde improvements to the existing Taco Bell structure Hold by Applicant 02120/2007 Jason Richling
DR 2007 -02 Kerr Contractor 395 Shenandoah Ln SOx 125 Steel Building Incomplete 03/2212007 Jim Allen
DR 2007-03MOC 2007-01 Dijahnelos Homes, Inc. 1421 Meridian Dr. Modification of Condition of Approval of Tract A to establish a Incomplete 04/05/2007 Jim Allen
pool.
PUD 2006-01ZC 2006-01, CU 2006- Boones Crossing, LLC - Parcels 1, 2 & 3 of Partition Modifications to Boones Crossing PUD Incomplete 10/31/2006 Naomi Zwerdling
04, CPC 2007-01 Mike Hanks Plat 2006-55
..
tI.)
~
...
Page 1 9f 1
""i',l."',;~_""-,."~\i#"'~"'~~~:"~..I,~' ..~~ ;~;'~il- ,~:t,S'" ;%.,;''='t,,-t
'5Jiiil!i.ilir>'%.........'~-
I, (1/,/,,. \ <1111,'
Activi~r Report - Approved Projects
/'/'o/,'e'!
Sit L' L, JL'llIIU/1
FNC 2007-06
FNC 2007-07
BL 2007-52
BL 2007-53
... BL 2007-52
BL 2007-53
BL 2007 -54
BL 2007-55
lIJ FNC 2007-08
~
SIGN 2007-08
TSP2007-11
BL 2007-57
BL 2007-56
BL 2007-58
ThundllY, MIIY /11, ](11)7
,/IJpIIL'(/1/1
Pedro Martinez
Joel Locke
Kit Hammet -
Todd James &
Assoc,
Kit Hammett
Kit Hammett
Pedro Martinez
490 A St
Joel Locke
1540 Rainier Rd,
Todd James & Associ Contractor
OPM and Associates 1700 MI. Hood Ave,
Todd James & Associ 1700 MI. Hood Ave,
Kit Hammet OPM OPM and Associates Contractor
& Associates
Federico C,
Samaniega
Freddy's Landscape M 870 Gatch SI.
2710 National Way
Lon Reed
Thaddeus Hodges Northbound
Lon Reed 922 Broughton Way
Salem Sign Co.
Jose M. Pena
Bill Bland
David G. Shaw
Columbia
Sportswear Co.
MaPS Credit Union 1840 Newberg Hwy
Highway Auto Repair 595 N. Pacific Hwy
[)L'SL'T/pl/O/1 null' Rl',"J .J.p{l ( '(Imp/de j'I,1/1I1l1/',
3 5 foot wood fence in the front yard 04/02/2007 04/02/2007 Breah Pike-Salas
Replace a 6' cedar fence in the back 04104/2007 04/04/2007 Breah Pike-Salas
yard,
Financial Research 04106/2007 04/09/2007 Breah Pike-Salas
Research for Resources for financial 04/09/2007
needs
Research for Resources for financial 04/09/2007
needs
Financial Research 04/09/2007
landscape Maintenance - Home 04/11/2007
Occupation
Online retailer. 04/11/2007
Install 6' vinyl fence, back property line 04/11/2007
Two (2) Illuminated channel letters. 04/12/2007
4x4 A Frame Sign - (2) 15-day periods 04/16'2007
04/16/2007
Bland Construction Co 6607 S. lone Elder Rd General Contractor
04/16/2007
Wireless Express Inc. 1001 Arney Rd. Ste 11 Cell phone and Accessory sales
04/16/2007
Columbia Sportswear 1001 Arney Rd. Ste 11 Retail Sales
04/17/2007
04/18/2007
04/19/2007
04/19/2007
~H_
n v"~'
-11 SIGN 2007-09 Jesse Hamburger Mid-Valley Community 575 Gatch SI. Monument Sign less than 6' on the
corner of Lincoln and Gatch Sts.
Bl2007-59 CSDI CSDI Construction Inc, Contractor Commercial Contractor
Construction Inc.
SIGN 2007-10 Meyer Sign Co. of Ann Taylor 1001 Arney Rd, Ste 80 New wall sign.
OR
Bl2007-61 Jan HarjU Good Daughters 2713 Hazelnut Dr. Senior Citizen assistance
t,~,<,''''.:.0.>4~,;~~",...tM,r;;,,,,/,;",,>;~~h,;,,,,,,,,"~,,,,.,,,~...:.....~~~U'Pil .
04/11/2007
Breah Pike-Salas
04/11/2007
Breah Pike-Salas
04/10/2007
Breah Pike-Salas
04/16/2007
Naomi Zwerdling
04/16/2007
Naomi Zwerdling
04/11/2007
Breah Pike-Salas
04/25/2007
Breah Pike-Salas
04/16/2007
Breah Pike-Salas
04'17/2007
Naomi Zwerdling
04/16/2007
Naomi Zwerdling
04'16'2007
04/24/2007
Breah Pike-Salas
04/18/2007
Naomi Zwerdling
04/19/2007
Breah Pike-Salas
04/25/2007
Breah Pike-Salas
HI, ~ Hu,iness I.lcense SIGN.. Sign Permit TMKT = Temporary Marketing Permit TSP = Temporary Sign Permit PAPP = Pre-Application FNC - Fence Pemlit
- >"'~"i:>lit:~....-~,~",-
I'ul,iel' ,\<1/11<' AppliL'{l1I1 Pro/ecl SileLocul iun Descripliun Dule Rec'J App Complele I' lallller..
FNC 2007-13 Ryan Monaghan City of Woodburn 175 S, First St. 4' fence around front yard only 04/25/2007 05/09/2007 Breah Pike-Salas
FNC 2007 -00 John Manghan John Manghan 750 Maplewood Ct N build a 6' x 100' property wood fence 04/25/2007 04/25'2007 Jim Allen
between two properties
BL 2007-63 Elizabeth S, Garcia's Cleaning Serv 355 Harvard Dr. Cleaning houses 04/25/2007 05/07/2007 Breah Pike-Salas
Garcia
SIGN 2007-11 Meyer Sign Co of Cricket Wireless 1537 Mt. Hood Ave, #1 New Wall Sign front face of the building 04/26/2007 05/03'2007 Breah Pike-Salas
OR,lnc, suite,
BL 2007-64 Sunglass Hut Sunglass Hut #4730 1001 Arney Rd, #633 Retail - Sunglasses Outlet 04'26/2007 05/07/2007 Breah Pike-Salas
Trading Corp
-- BL 2007--66 Maricela Valadez Maricela Valadez - Jan 647 Brown St. Janitorial services 04/27/2007 05/07/2007 Breah Pike-Salas
BL 2007-68 Veronica Vasquez Vero's Housekeeping 168 Baylor Dr. Housekeeping services 04/30'2007 05/07/2007 Breah Pike-Salas
BL 2007-69 Guy Morris/ GTD Rumors Bar & Grill 327 N, Pacific hwy Restaurant 04/30'2007 05/07/2007 Breah Pike-Salas
Inc
BL 2007--67 Dashamerica Pearl Izumi 1001 Arney Rd, #613 Retail Store - apparel 04/30/2007 05/07'2007 Breah Pike-Salas
TSP 2007-12 Ken Portland Woodburn R 115 N, Arney Rd, 3'x2' banner & baloons for a 6-day 05/01/2007 05/07/2007 Breah Pike-Salas
Bush/Portland period beginning May 11-16
tI;) Woodburn RV
en Park
BL 2007-71 John Day Hardcastle Duplexes 960 Hardcastle Ave. Apartment Rentals 05/02'2007 05/07/2007 Breah Pike-Salas
FNC2007-11 Allan Senior Estates Golf Co 1776 Country Club Rd. 5' cedar fencing from building #1 to 05/04/2007 05/04/2007 Jim Allen
Lindberg/Senior Building #2 on north and south side.
Estates
FNC 2007-12 Craig H & Alice Craig H & Alice Swans 885 Stark St. 6' wood (4x4) supported privacy/semi- 05/07/2007 05/07'2007 Jim Allen
M. Swanson view wire fence; 2"x4" gride steel fence
to support spillage and still allow for an
open greenspace fill; 72' along rear
property line> 54' side property 10-12'
-11 interior.
.......,- --,'""",,'''';.''-'''.*-,~'''''.', ",,,,,.~~~,;:,;,~,,,,_~~"""'1'~"""XT.' "v""'---' ~ '~:.. ....wr.~~.~
.~~~
-
. --~ ~~.
Thursday, May IfJ, 2fJfJ7
BI. = Business License SIGN = Sign Pemlit TMKT = Temporary Marketing Permit TSP = Temporary Sign Pennit PAPP = Pre-Application FNC = Fence Pcnlllt
8E
CITY OF WOODBURN
Community Development
MEMORANDUM
270 Montgomery Street
Woodburn, Oregon 97071
(503) 982-5246
Date:
May 4,2007
To:
Jim Allen, Community Development Director
From:
Building Division
Subject: Building Activity for April 2007
2005 2006 2007
No. Dollar No. Dollar No. Dollar
Amount Amount Amount
New Residence Value 7 $1,246,038 19 $3,705,425 11 $2,544,286
Multi Family 0 $0 0 $0 0 $0
Assisted Living Facilities 0 $0 0 $0 0 $0
Residential Adds & Alts 6 $136,254 4 $61,953 6 $69,074
Industrial 0 $0 0 $0 1 $35,700
Commercial Value 10 $775,872 7 $155,025 16 $239,730
Signs, Fences, Driveways 2 $2,500 5 $13,300 0 $0
Manufactured Homes 0 $0 1 $13,300 1 $40,000
TOTALS 25 $2,160,664 36 $3,948,703 35 $2,928,789
Fiscal Year to Date $21,420,712 $33,836,777 $18,336,729
(July 1 - June 30)
I \Cummunlty Development\8uddlng\8u,'dlng Actlvlty\8IdgAct-2oor,8Idg AcllVlty - Memoslact",ty - April 2007 doc
26
.' ._.. -"1 "
WOODB'JFdJ IV!.::
DATE J/CJ /O'l
Tlt-U:.. 11 . UI
CHECK # CHl:YK [lATE PAYEE NAMr.
...
BANK ACCOUNT: AP Alp Accounts Payable
8~H7 -I/30I2C07 SAPATA E FOFANA DURA
881)8 4/ \012007 VALLEY MAILING SliRVICE IN
88200 4/30j2UU' PETTY CASH
88202 -I/06/2C07 ALL AMERICAN CANOPIES INC
8820, -1/00/2007 ALLIED WASTE SERVICES
88204 -1/06/2007 AMER PUBLIC WORKS ASSN
8820'. -I/0C/2007 AMERICAN 1,IBRARY ASSOC
88206 -I/O"i:!OJ7 ANIMAL CARE EQUIP & SERVI
8820" -I/UG/2UOl BAY VALVE
8821u -1/06/2007 BEAVER HOMES IN,'
88211 -I/06/:!OJ7 BETTY GUILD
88212 4/06/2007 BLUMENTHAL UNIFORM & EQUI
88213 4/06/2001 BOCHSLER HARDWARE CO
88214 4/06/2007 CANBY TELECOM
882IS 4/06/2007 CARQUEST AUTO PARTS
88/16 -I/06/2u07 CDW GOVERNMENT INC
88217 4/06/2007 CHERRY CITY ELECTRIC INC
88218 -I/06/:!007 COOKE STATIONERY COMPANY
8821 ~ -I/ohILue) / COUNTkY COTTAGE
88/;'0 -I/U6/20,)7 DATAVISION COMMUNICATIONS
88221 4/06/2007 DAVISON AUTO PARTS
8822L -1/06/2007 DE HAAS & ASSOCIATES INC
38:!2J 4/06/20J7 DP NORTHWEST INC
882"-1 -I/OG/2007 EASYSTREET ONLINE SERVICE
882?5 4/06/20n7 EMERY & SONS CONSTRUCT IN
88226 -1/06/2001 ESCHELON TELECOM INC
8822, -I/OG/2007 ESMERALDA RODRIGUEZ
88228 4/06/2007 ESRI
88229 4/06/2u01 FEDERAL EXPRESS CORP
88210 4/06/2007 FERGUSON ENTERPRISES INC
88231 -1/06/2007 GLENN & JUNE WALTERS
88232 1/06/2007 GRAINGER INC
88233 -1/06/2007 GRATING PACIFIC LLC
88234 4/06/20U1 IS0LUTIONS CONSULTING INC
~8/,5 -1/06/2007 J. THAYER COMPANY
88236 4/06/2007 KENNEDY JENKS CONSULT INC
88238 4/06/2007 LAND AMERICA ONE STOP
88239 4/06/2007 LES SCHWAB TIRE CENTER
88240 4/06/2007 LINCOLN EQUIPMENT CO
88241 4/06/2007 MARION COUNTY BLDG INSPEC
88242 4/06/2007 MARION COUNTY CLERK
88243 4/06/2007 MARY TENNANT
88244 4/06/2007 MERIDIAN PLUMBING
88245 4/06/2007 NET ASSETS CORPORATION
88246 4/06/2007 NEW WORLD SYSTEMS
88247 4/06/2007 NORTHWEST GEOTECH INC
88248 4/06/2007 NORTHWEST NATURAL GAS
88249 4/06/2007 OFFICE DEPOT
38250 4/06/2007 OR RECREATION & PARKS ASS
88251 4/06/2007 OREGON STATE POLICE
88252 4/06/2007 OREGONIAN PUBLISHING CO
88253 4/06/2007 PACIFIC HABITAT SERVICES
to.:)
~
~
C 1
Y 0 F W ~ 0 D BUR N
STATUS
CHEl:1' REi-;] S-"ER
STATUS DATE UPDATED CHECK AMOUNT
RECCNCI LED AM~'
PAGE
AP0460
VEEOT
- _______0._____________ ----------------- ---------------------------
------------- - .--------------- ---------------------------------------------
DI FFERENU~
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCI~ED
RECONCILED
RECONCILED
RECONClL,ED
RECONCILED
RECONCI LED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
5/08/2007
'>/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/03/2007
S/OS/2(I07
5/08/2007
5/08/2 CiO 7
5/08/2007
5/08/2007
5/08/2007
5/08/2 C. 0 7
5/08/2('07
5/08/2('07
5/08/2007
5/08/2(07
5/08/2(07
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/0~/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
2B.56
843.30
177 . 40
225.00
838.05
400.00
75 00
233.59
222.00
763 00
26.00
943 .2',
103.95
19.95
63.34
2,212.15
24,715.00
81 .63
91 .00
14 9.44
12 . 18
3,391.55
6,592.00
168.00
106,742.95
182.00
60.47
25.00
93.8S
89.54
39.76
158.40
780.0C
968.75
343.26
4,527.00
102.06
254.10
265.81
325.08
144.00
30.00
3,500.00
1,017.00
7,214.00
579.10
10,664.31
80.65
30.00
40.00
608.06
2,169.46
28.56
843.30
177.40
225.00
838.0C,
400.00
75.00
233.59
222.00
763.00
26.00
943.25
103.9'>
19.95
63.34
2,212.1:
24,715.00
81.6]
91 00
149.4-1
12.18
3,391.55
6,592.00
168.00
106,742.95
182.00
60.47
25.00
93.85
89.54
39.76
158.40
780.00
968.75
343.26
4,527.00
102.06
254.10
265.81
325.08
144.00
30.00
3,500.00
1,017.00
7,214.00
579.10
10,664.31
80.65
30.00
40.00
608.06
2,169.46
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
(X)
~
W~)C:JB'1kN ;,IVt.
DATE l,/JR/O')
IlMl::. ...- -'- ()"
(,HECK fi 1-'Hl'.I_~K ::/\1'::: f>AYEE NAME
N
00
88l"4
8 8 2', l,
882 ')b
86:2 ') I
882~)H
882 SSI
882hO
882G~
bd26.:.
clcl2 6 3
8826..j
ciR" 5',
b826G
cl82 f; 7
88268
882"~
8ci270
88271
882 7~'
8 8~ ') 3
H 82 '/4
8827",
8827G
cl82F1
88278
RR27Y
88280
88281
88283
88284
8cl2Rt
88287
88288
88289
882 ~O
882Y2
88293
88294
882~5
88296
88297
88298
88299
88300
88301
88303
88304
88305
88306
88307
88308
88309
88310
C I T Y 0 F W 8 0 D BUR N
STATUS
'~HECK RE'~ I S"ER
STATUS DI\TE UPDATED CHECK AMOUNT
RECONCILED AMT
PAGE
AP0460
VEEOT
DI FFERENCE
-, - ~ ..~---_.- ------ ._-------~--- -- ----------- ------------------------------- -----------~
~--~----------~- ---. --- ------------- ----------------------------------------------------
.00
4/06/20)7 PC MAGAZINE
4;0h/2007 PETROCARD
4/06/2007 PORTLAND GENERAL ELF C'TR I C
4/06/2087 PRIMA OREGON CHAPTER
4/06/2007 PUBLIC WORKS SUPPLY INC
4/0h/JOOI RADIX CORPORATION
4/0b/2u)7 SALEM PRINTING BLUEPRINT
4/0ti/::nJ7 SCHETKY NORTHWF~~T SALES
4/0G/2007 SPRINT
.1/u6/20J7 TEREX UTILITIES WEST
. /06/ 2 00'1 U. S. BA.'1K
4/06/2007 W & H PAC1FI~ COkP
4/06/2007 WATER ENVIRONMENT FEDERAT
4/06/2007 WEST GROUP PAYMENT CTR
4/06/2001 WOODBURN INDEPENDENT
4/06/20U7 WOODBURN PET HOSPITAL
4/06/200 I WOODBURN RADIATOR & GLASS
4/06/2007 WOODBURN YOUTH BALL ASSN
~/06/2007 YES GRAPHICS
~ / ~ I) / ..:: 0 C; 7 JUAN MAT A
4/30/2007 SCOTT STINSON
4/lU/2007 VALLEY MAILING SERVICE IN
4/13/2007 A QUALITY TYPEWRITER & CA
4/13/2007 ALLIED WASTE SERVICES
4/13/2U07 ARAMARK UNIFORM SERVICE 1
4/'3/2007 ARCH WIRELESS
4/13/20u7 AT & T
'1/13/200'1 AWARDS AND ATHLET I CS
4/13/2007 BIO-MED TESTING SERVICE
4/13!?Ou7 BLUMENTHAL UNIFORM & EVUI
4/13/2007 CASCADE SOUND INC
4/13/2007 CELINE GREGOIRE
4/13/2007 CREATIVE SERVICES OF N.E.
4/13/2007 DANIEL KIRSCH FABRICATION
4/13 / 2 0 0 7 DEPT OF CONSUMER AND BUS I
4/13/2007 EAGLE CREST RESORT
4/13/2U07 FCS GROUP
4/13/2007 FOOD SERVICES OF AMEKICA
4/13/2007 G.W. HARDWARE CENTER
4/13/2007 GALARDI CONSULTING LLC
4/13/2007 GENERAL ELECTRIC CAPITAL
4/13/2007 GRAINGER INC
4/13/2007 HOFFMAN, HART & WAGNER LL
4/13/2007 INGRAM DIST GROUP
4/13/2007 J. THAYER COMPANY
4/13/2007 LANGUAGE LINE SERVICES
4/13/2007 LES SCHWAB TIRE CENTER
4/13/2007 LORMAN EDUCATION SERVICES
4/13/2007 LOVE'S BAKERY
4/13/2007 MARION COUNTY BLDG INSPEC
4/13/2007 MOORE MEDICAL LLC
4/13/2007 NEOPOST
4/13/2007 NEOPOST
RECONCILED
RECONCI; ,Ell
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
,,/08/2lJO;
5/08/2007
5/08/2007
5/0B/2007
5/08/2007
S/08/2007
5/08/2007
5/08/2007
5/0B/2007
5/08/2007
5/08/2007
5/08/2 (10 7
5/08/2007
5/08/2(>07
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2C07
5/08/2C07
5/08/2C07
5/08/2C07
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/0a/2007
5/0a/2007
5/0a/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
46. ~'I
735.94
3..,267.8:.~
39.00
27. 3~)
204.00
192 .00
106.28
98.52
49.42
300,00
14,349.2"
675.00
149.00
309.4,
56.10
285.00
2,822,00
388,00
500.00
325.0(1
796,05
50.55
1,846 20
165.75
155.40
23.67
665.05
126.6C
275.42
276.07
55,00
305.95
500.00
2,554.07
406.80
4,222,50
155.77
24.04
4,513,37
215.89
601.20
1,525.95
351.71
1,678.58
112 ,30
884.48
319.00
45,00
1,297,52
458.27
1,000,00
251.65
46 9",'
73S.94
33,267.8S
39.00
27.3S
204.00
192.00
106.28
98.52
49.42
iOO.OC
14,349 27
675.00
149.00
309.44
56.10
285.00
2,822.00
388.00
500.0C
325.00
796.05
50 55
1,846,20
165.75
155 40
23.67
665.05
126.60
275.42
276.07
55,00
305.95
500,00
2,554.07
406,80
4,222.50
155.77
24,04
4,513.37
215.89
601,20
1,525.95
351,71
1,678.58
112 .30
884.48
319,00
45,00
1,297.52
458.27
1,000,00
251,65
00
00
.00
.00
.00
.00
.00
,00
00
,00
00
.00
.00
.00
.00
.00
.00
.00
.OU
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
,00
,00
,00
.00
.00
.00
.00
.00
,00
,00
,00
.00
.00
,00
.00
,00
.00
.00
.00
.00
WGODBJkt, j, I Vie
DATF L)jOb/U'"
I 1ME -l. l:'
CHEl'K" ','HECK DATF PAYEr: NAMr:
lI.)
\0
88311
8" ,','
8831J
88314
8 H.~ i ")
88316
88317
b b 3 1 "
88320
88321
883L,!
8 H 3.: 3
88324
H832S
88326
88327
88,28
e83L~
88330
88331
88332
88333
8833"
8833'1
883 HJ
88"'"
8814U
88341
88342
88343
883';4
88346
88352
88353
88354
88355
883",6
883:,7
88358
88359
88360
88361
88362
88363
88364
88365
88366
88367
88368
88369
88370
88371
88372
4/11/)0[i"1 NEW WukLD SYSTEMS
4/1 J/2007 NEW WORLD SYSTEMS
4/13/20~7 NOR COM
4/13//U:,11 ONE CALL CONCEPTS 1M'
4/13/2CJ07 OR CITY ATTORNEYS ASSOC
4/1 J/20J7 OR DEPT OF ADMINISTRATIVE
4/13/2il07 OR DEPT OF TRANSPORTATION
4/13/2007 OR DOWNTOWN ASSOC
4/lJ/20:J7 OREGON SRO ASSOCIATION
4/13/)001 PACIFIC SOFTWARE Assor
4/1J/2007 PARKER NORTHWEST PAVING C
1/13/,Uul PETRO~ARD
4/1 J/200) PORTLAND GENERAL ELECTRIC
,/13/20J7 PORTLAND GENERAL ELECTRIC
4/13/2007 POSITIVE PROMOTIONS
4/13/2007 QWEST
4/13/IO:,'! S ,0 S, LOCI<: SEf<VICE
4/13/2007 SUPER WAREHOUSE GOV
4/ I 3/) n 'J 7 THOMASON GROUP
4/1 JOO:J' UNITED STATES POSTAL SERV
4/13/20:17 UNITED STATES POSTAL SERV
4/13/2007 UPSTART
4/]3/.0U7 WILLAMETTE VALLEY SECURIT
,1/13/2007 WOODBURN FAMILY MEDICINE
4/13/2007 YES GRAPHICS
4/JO/20"7 NITA J MARR
4/30/2('07 RAMON GARCIA JR
4/30/2007 NAOMI ZWERDLING
4/30/20WI HANYA BERUKOFF
4/30/2007 VALLEY MAILING SERVICE IN
4/ j 0 / L U ,) I LOCAL GOVT EMPLOYERS TRUS
4/30/2007 VALLEY MAILING SERVICE IN
4/20/2007 A & A DRILLING SERVICE IN
4/20/200'1 ALEXIN ANALYTICAL LAB INC
4/20/2007 APPLIED INDUSTRIAL TECHNO
4/20/2007 ARAMARK UNIFORM SERVICE I
4/20/2007 ARCH WIRELESS
4/20/2007 BETTER CONTAINERS
4/20/2007 BOONES FERRY ELECTRIC INC
4/20/2007 CENTER POINT LARGE PRINT
4/20/2007 CHEMEKETA COMMUNITY COLLE
4/20/2007 CHEMEKETA COMMUNITY COLLE
4/20/2007 COLVIN SAND INC
4/20/2007 CRANE & MERSETH INC
4/20/2007 DP NORTHWEST INC
4/20/2007 ENTRANCE CONTROLS INC
4/20/2007 ERNIE GRAHAM OIL INC
4/20/2007 FALKENBERG INC
4/20/2007 FERGUSON ENTERPRISES INC
4/20/2007 FISHER'S SUPPLY INC
4/20/2007 FRANK M MASON
4/20/2007 GRAINGER INC
4/20/2007 GRAINGER INC
r I T Y 0 F WOO D BUR N
STATUS
CHECK REGISTER
STATUS DATE UPDATED rHECK AMOUNT
RECONCILED AMT
PAGE
AP0460
VEEOT
DIFFERENCE
---------- -----------------------.-- --------------- --------------------
---.---------------------------------------------------------------------
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCI LED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
5/0S/2007
S/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
'/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2C'07
5/08/2007
5/08/2C07
5/08/2C07
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
310,46
895,00
25,074,67
94 ,50
250,00
1,296,39
27,76
199,00
150 00
4,683,28
84,466,88
4,859,80
34,542,95
750,83
13 8,9,
2,012,10
62,30
749,99
134.01
1,500,00
233.00
3,90
59,85
88,00
1,213,56
1,200,OC
300,00
5,311,39
1,639,75
652,05
10.62
452 . 70
1,585,00
420.50
2,036,43
71.49
46,77
162.74
1,926,05
35.94
612.21
651.00
80,00
924.04
918.00
517.82
76,86
72.40
2,112.03
161.13
130.00
331. 88
938.05
310 4G
895.00
25,074,67
94,50
250,00
1,296,39
27,76
199,00
150,00
4,683,28
84,466,88
4,859,80
34,542,95
750,83
138,9"
2,012,10
62,30
749,99
134.01
1,500,00
233,00
3,90
59,85
88,OC
1,213,56
1,200,00
300,00
5,311,39
1,639,79
652,05
10,62
452,70
1,585,00
420.50
2,036,43
71,49
46,77
162.74
1,926.05
35,94
612,21
651.00
80,00
924,04
918.00
517.82
76.86
72.40
2,112.03
161,13
130.00
331,88
938.05
00
00
00
00
,00
00
,00
00
,00
,00
,00
00
,00
,00
,00
,00
,00
,00
,00
,00
,00
00
,00
,00
,00
,00
,00
,00
,00
,00
,00
,00
,00
.00
.00
,00
.00
.00
,00
.00
,00
.00
.00
.00
.00
.00
.00
,00
,00
,00
,00
.00
.00
WOOL1hll[.-N l.IVL
[lATE '.fc'c./:,}
I IME ',~
CHECK # CHJ,;('K ['A'll:< fJAYE~ NAME
"
583'H
083]4
88376
88377
0837~
88300
88381
88 l,L'
88J"3
8836-1
8 8 3 M '",
8838b
8838'1
88388
88390
88393
88394
88395
883%
88397
88398
88399
o84lJO
88401
88402
88403
88404
8840,
88406
88~07
88~08
88409
88~10
88411
88412
88413
88414
88416
88417
88418
88419
88420
88421
88422
88423
88424
88425
88427
88428
88430
88437
88443
88452
w
o
..
r [ T Y 0 WOO D BUR N
STATUS
CHEer: REGISTER
STATUS DATE UPDATED CHECK AMOUNT
RECONCILED AMT
PAGE
AP0460
VEEOT
--~~-~-=-----~----~====-_._====~==============~=========================~====-==-=======
DIFFERENCE
~/?0/2n07 GRANlrH EN~INEERED PRelDUe:
4/20/2u07 GRAVES CONTRACTING INC
4/20/2007 GREY HOUSE PUBLISHING
4/20/,uOI HERTZ EQUIPMENT RENTAL
4/20/2007 INDUSTRIAL SUPPLY CO
4jJ0/2DlJ7 INGRAM GIST GROUP
4/20/2007 INSTANT FIRE PROTECTION
4/~O/2':O-' ITT FLYGT CORPORATION
4/20/)0(1"/ JAVIER ROMERO
4/20/200"/ JET HEATING INC
4/20/;>C'0'} KEITH'S SPORTINC; GOODS
4/20/2JJ1 KEY CREATIONS
4/20/20J7 KEY EQUIPMENT FINANCE
4/20/2007 KJM PROGRAM & CONSTRUCTIO
4/20/?00'} LEAGUE OF OREGON rlTIES
4/20/2007 MARION COUNTY TREAS~RY DE
4/C0/2llLJ'I MARSH MCBIRNEY HACH COMPA
4/20/2007 MARSHALL CAVENDISH CORP
4/20/2007 MCGUIRF BF.ARIN~ ro
4/20/2C07 MIGUEL LOREDO REYES
4/20/20D'/ MOLALLA COMMUNICATIONS
4/20/2007 MPULSE
4/20/2UOI MSI GWOUP INC
4/20/2007 MUFFLERS. HITCHES & MORE
4/20/2007 NEXTEL ~OMMUNICATIONS
4/20!:<OU'! NORA HAI,TER
4/20/2007 NORTH CENTRAL LABORATORIE
~/20/2UU7 NTX IN~
4/20/2007 NURNBERG SCIENTIFIC
4/20/2007 OVS
~/20/2001 PACIFIC SOFTWARE ASSOC
4/20/2007 PACIFIC SPORTS TURF INC
4/20/2001 PETROCARD
4/20/2007 PLATT ELECTRIC CO
4/20/2007 PORTLAND GENERAL ELECTRIC
4/20/2007 PUBLIC WORKS SUPPLY INC
4/20/2007 RANDY ROHMAN
4/20/2007 SALEM BLACKTOP & ASPHALT
4/20/2007 SCHOLASTIC LIBRARY PUBLIS
4/20/2007 SHUTTERBUG
4/20/2007 SIERRA MAGAZINE
4/20/2007 SIERRA SPRINGS
4/20/2007 SILVERFLEET SYSTEMS
4/20/2007 STUSSER ELECTRIC CO
4/20/2007 T-MOBILE
4/20/2007 TERRITORIAL SUPPLIES INC
4/20/2007 TEST AMERICA ANALYTICAL TE
4/20/2007 WATERSHED INC
4/20/2007 WEST GROUP PAYMENT CTR
4/20/2007 YES GRAPHICS
4/27/2007 ALMA IGNACIO
4/27/2007 ASSOCIATED BUSINESS SYSTE
4/27/2007 BRIAN MILES
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCIl~ED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
'0/08/21)07
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
S/08/2007
5/08/2007
5/08/2007
5/08/2007
S/08/2CI07
5/08/2007
5/08/2007
5/08/2007
5/0S/2007
5/08/2('07
5/08/20'07
5/08/2007
5/08/2C07
5/08/2C07
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2087
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
5/08/2007
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
579.39
38,674.'>8
136.00
122.00
1,040.88
1,928.39
140.2'>
840 00
950.00
S,214.0C
360.00
114.00
163.00
1,520.00
15.00
33 .00
2,611.41
150.93
209.89
300.00
149.70
999.00
400.00
332.34
1,605.17
5.00
63.22
4,240.36
117.20
67.50
649.20
7,789.38
906.60
60.00
12.54
1,486.00
98.50
770.56
772.30
745.48
12.00
210.60
3,503.26
43.36
249.95
175.80
1,551.13
475.74
366.75
526.50
86.85
67.87
19.92
579.39
38,674.50
136.00
122.00
1,040.88
1,928.39
140.25
840.00
950.00
5,214.00
360.00
114.00
163.00
1,520.00
15.00
33.00
2.611.43
150.9,
209.89
300.0C
149.70
999.00
400.00
332.34
1,605.17
5.00
63.22
4,240.36
117.20
67.50
649.20
7,789.38
906.60
60.00
12.54
1,486.00
98.50
770.56
772.30
745.48
12.00
210.60
3,503.26
43.36
249.95
175.80
1,551.13
475.74
366.75
526.50
86.85
67.87
19.92
.DU
00
.00
.00
.00
.00
00
00
.00
.00
.00
.00
.00
.00
.00
00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
,~HECK REGI STER
PAGE
AP0460
VEEOT
WOO[JBURN L1\/1:.
DATE ~)/UH/U"I
TIME 1 ~ :.,.i L:_
C J T Y 0 F WOO D BUR N
CHECK /; ....'HE,-'K l)A"j'E l:'A YEt: NAME
STATUS
STATUS DlITE UPDATED CHECK AMOUNT
RECONCILED A:-1T
DIFFERENCE
---------- --- --~---------------------------- ------------------- -----------------------------------
------ - - --- ---------------------. -----------------------------------------------------------------------------
8846, 4U IUUJ7 COASTWIDlc LABORATORIES RECONCILED ~/08/200'1 YE" 1,194.40 1 , 194 . 4C .00
884 'I ' 4/n/20n DP NORTHWEST INC RECONCr:,ED S/08/2007 YES 330.00 330 .00 .00
8648:' 4/27/2007 ERNIE GRAHAM OIL INC RECONCILED 5/08/2007 YES 444.3'1 444 .37 .00
88400 '1/2'1/2001 FOOD SERVICES OF AMERICA RECONCILED 5/08/2007 YES 351.79 351 .79 00
88494 1/27/2007 GRAINGER INC RECONCILED 5/08/2007 YES 818.10 818.10 .00
880 \J , 4/27/2J07 INTERSTATE AUTO PARTS WHS RECONCILED 5/08/2007 YES 44.44 44.44 .00
88S04 .1/27/2007 J. THAYER COMPANY RECONCILED 5/08/2C'07 YES 124.5" 124.57 00
B8S l':; 1/:;7/2007 LES SCHWAB TIRE CENTER RECONCILED ~/08/2C07 YES 784.16 784. IE .00
88:).1 ~ -1/27/::0l17 PETROCARD RECONCILED 5/08/2C07 YES 3,212 .3S 3,212 3S .00
88~4 " oj / L 7/20 I)) ROSEMARIE SANCHEZ RECONCILED ~/08/2007 YES 35 .00 35.00 00
86'o.j 8 4/:7/2007 SAFEWAY STORES RECONCILED 5/08/2007 YES 220.10 220. 10 .00
88~~-,S 4/~I/LOd7 TESTAMlcRICA ANALYTICAL TE RECONCILED 5/08/2007 YES 45.00 4~ . 00 .00
885(;2 4/27/2007 WDBRN CHAMBER OF COMMERCE RECONCILED 5/08/2007 YES 12,946.00 12,946 .00 .00
88563 4/27/2007 WESCO [)[STRIBUTION INC RECONrILED 5/08/2007 YES 1,358.47 1,358. 47 .00
~ 88~'!] 4/27/20U7 XEROX CORPORATION RECONCILED 5/08/2007 YES 958.50 958 .50 .00
BANK AP TOTAL' 226 CHECKS
S57,899 .66 557,899.66 00
RECONCILED 22f; ("HE("KS 5~7,899 .56
NOT RECONCILED CHj"CKS . 00
VOIDED CHECKS .00
UPDATED 226 CHECKS S57,899 .66
NOT lJPlJATEll CHECKS .00
W
t-l
-.
/./"'1"-~'1~~
~
WOQJ2BURN
ftfcOrparJ/lJ 1S8"1
~~lA
.
.
May 14, 2007
TO: Honorable Mayor and City Council through City Administrator
FROM: Frank Tiwari. Public Works Director ~ ~.
SUBJECT: Tout Street Local Improvement District Ordinance
RECOMMENDATION:
It is recommended that the City Council adopt the attached Ordinance
ordering improvements to Tout Street from Settlemier Avenue to South Front
Street.
BACKGROUND:
The City Council initiated the LID process for Tout Street improvements by
instructing staff to prepare the engineering report that was reviewed and
approved. Afterwards the Council adopted a Resolution of Intent to Improve
Tout Street (Res. 1834) and then held a Public Hearing on April 23, 2007 to
receive public input from the benefited property owners in the LID.
After closing the public hearing, council directed staff to perform analysis on the
public input received and present a recommendation for further council action.
One written remonstrance was received at the public hearing.
DISCUSSION:
Staff has reviewed the public hearing input and found that the one
remonstrance received at the hearing represents approximately 10% of the
benefiting properties. All legal requirements have been met and staff analysis
indicates the numbers of remonstrances are not sufficient to stop or suspend the
project.
Council's options are to:
1) Adopt the improvement ordinance as presented;
Agenda Item Review:
City Administrat _
City Attorne
Finance
32
Honorable Mayor and City Council
May 14, 2007
Page 2
. .
2) Postpone the decision;
3) Instruct staff to modify certain requirements;
4) Reject the recommendation action and abandon the improvement.
Staff recommends Option "l," i.e., adoption of the street improvement
ordinance that contains the requirements of the resolution and it is attached
with this memo.
The preparation of the final contract documents for Tout Street improvement will
take place following Council action of ordinance adoption.
FINANCIAL IMPACT:
The total project cost of $113,400 is supported by $81,900 from approved City
funds and $31,500 from property assessments.
Attachments:
1. Out line of LID process
2. Improvement Ordinance.
33
l'
.". '.......,. <HI r
PROCESS FOR
LOCAL IMPROVEMENT DISTRICT (LID)
1. PROJECT INITIATION: Project is initiated by petition or by action of the City
Council
2. RESOLUTION AUTHORIZING AN ENGINEERING REPORT: City Council, by
approval of a resolution, directs staff to prepare an engineers report for
the improvement
3. ENGINEERING REPORT APPROVAL: Engineers report contains, project need,
method of assessment. cost estimate based on preliminary engineering,
Local Improvement District (LID) boundary. The City Council may at this
stage direct staff to prepare a "Resolution of Intent to Improve".
4. RESOLUTION OF INTENT TO IMPROVE: LID boundary and assessments are
defined for public process. Public hearing date set with council approval
of resolution.
5. ADVERTISEMENT OF PUBLIC HEARING: The City Recorder gives notice
meeting legal requirements of advertising for public hearing.
6. PUBLIC HEARING: City Council holds a public hearing on the project and
receives input from the affected property owners. If, at the time of
hearing, written remonstrances are received from the owners of majority
of land within the LID, consideration of the LID must be suspended for six
months.
7.
CITY COUNCIL DECISION:
a. Direct staff to prepare an assessment ordinance
b. Direct staff make modifications to the LID
c. Abandon or postponement of the LID
WE ARE REID
~
8. ADOPTION OF THE ASSESSEMENT ORDINANCE: Funding defined.
9. COMPLETION OF FINAL ENGINEERING: Final engineering plans,
specifications and contract documents are completed.
10. ADVERTISEMENT FOR BIDS AND BID AWARD: The project is advertised and
bids are received. The City Council reviews staff recommendation and
awards the contract for construction to the lowest responsible bidder.
(Note: City may receive bids earlier but contract award can not take
place until assessment ordinance has been adopted)
11 . CONSTRUCTION ACTIVITIES: Construction takes place under the
supervision of the City Engineer. (Note: This is the time when the public
sees project action)
l2. FINAL ASSESSMENT ORDINANCE: Upon completion of the improvements
the final assessment process is followed. The process requires another
public hearing and explanation of payment plan time lines.
Revised 5/16/03
34
COUNCIL BILL NO.
ORDINANCE NO.
AN ORDINANCE RELATING TO IMPROVEMENTS OF TOUT STREET BETWEEN
SETTLEMIER AVENUE AND SOUTH FRONT STREET, ADOPTING THE LOCAL
IMPROVEMENT DISTRICT, DIRECTING THE CONTRACT AWARD, PROVIDING
FOR PAYMENT OF COSTS THROUGH ASSESSMENT OF PROPERTIES IN THE
LOCAL IMPROVEMENT DISTRICT.
WHEREAS, the City Council considers the improvement of Tout Street to be necessary
and beneficial~ and
WHEREAS, The City Council has authority to initiate the Local Improvement District
improvement and procedure process as per Ordinance No. 2105, and
WHEREAS, The City Council by adopting Resolution No. 1826, instructed the City
Engineer to prepare the engineering report for the improvements~ and
WHEREAS, the City Council reviewed and approved the engineering report on the
improvement of Tout Street on June 26, 2006; and
WHEREAS, the City Council by Resolution No. 1853, declared its intent to improve
Tout Street through a Local Improvement District process, adopted the method of assessment,
established a date for the public hearing; and
WHEREAS, the Public Hearing was held on April 23, 2007 to receive input from
atfected property owners. Only one written remonstrance was received by the city, and therefore,
suspension and reconsideration by the city council is not required~ NOW, THEREFORE
THE CITY OF WOODBURN ORDAINS AS FOLLOWS:
SECTION 1.
INTENT TO IMPROVE
The City Council deems it necessary and hereby declares its intention to order the
following improvements of Tout Street between Settlemier Avenue and South Front
Street. Tout Street is to be improved in accordance with the Woodburn Transportation
Plan (TSP) as a Local Street. This cross section as identified in the TSP provides two
travel lanes, on-street parking and sidewalks both sides. The improvement will be
complete with curbs, drainage improvements, street lighting.
PAGE 1- COUNCIL BILL NO.
ORDINANCE NO.
35
T
"
SECTION 2. PROPOSED METHOD OF FUNDING:
The funding mechanism to accomplish this project includes the following:
A. CITY SUPPORT:
Budgeted approved funds for the improvement of Tout Street
B. ASSESSMENT AGAINST BENEFITING PROPERTIES:
Limited to the cost associated with the improvement of Tout Street to a local
residential standard.
SECTION 3. BOUNDARY OF THE PROPOSED LOCAL IMPROVEMENT
DISTRICT:
The property subject to the assessment of this district will be to those properties that are
adjoining Tout Street, as described below:
Beginning at the Southeast comer of lot 2, Tout's Addition to the City Of Woodburn,
situated in Township 5 South, Range 1 West, Section 18 Marion County Oregon; Thence
Northwesterly long along the Southerly boundary line of said lot 2 to the Southwest
comer thereof; Thence Southeasterly along the East line of that Certain Tract of land as
recorded in deed Reel 2266, Page 421 Marion County Deed Records, to the Southeast
comer thereof; Thence Northwesterly along the South line of said Reel 2266, Page 421 to
the Southwest comer thereof; Thence Northeasterly along the West line of said Reel
2266, Page 421 to the Southeast comer of lot 8 of said Tout's Addition; Thence
Northwesterly to the Southwest comer oflot 10 of said Tout's Addition; Thence
Northeasterly along the West line of said Tout's Addition to the Northwest comer of the
certain tract ofland as recorded in deed Reel 2333, Page 081 , Marion County Deed
Records; Thence Southeasterly to the Northeast Comer of that Certain Tract of land as
recorded in deed Reel 1288, Page 050 Marion County Deed Records; Thence
Southwesterly along the East line of said Reel 1288, Page 050 to the Northwest comer of
Lot 1, Woodcrest Addition to the City of Woodburn as recorded in Volume 26, Page 15,
Marion County Book of Town Plats; Thence Southeasterly along the North line of said
Lot 1 to the Northeast comer thereof; Thence Northeasterly to the Northwest comer of
certain tract ofland recorded Reel 242, Page 832 Marion County Deed Records; Thence
Southeasterly along the North line of Said Reel 242, Page 832 to the Northeast comer
thereof; Thence Southeasterly along the East line of said Reel 242, Page 832 to the
Northwest comer of that certain tract of land recorded in Reel 1700, Page 385, Marion
County Deed Records; Thence Southeasterly along the North line of said Reel 1700,
Page 385 to the Northeast comer thereof: Thence along the East line of said Reel 1700,
PAGE 2- COUNCIL BILL NO.
ORDINANCE NO.
36
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Page 385 to the Northwest comer of the certain tract ofland recorded in Reel 1239, Page
515 Marion County Deed Records; Thence Southeasterly along the Northerly line of said
Reel 1239, Page 515 to the Northeast comer thereof; Thence Southeasterly along the
West line said Tout's Addition to the Place of Beginning
A map showing the above described district boundary is attached as Exhibit 1 and those
properties within that boundary are identified in Section 4.
SECTION 4. PROPERTIES WITHIN THE LOCAL IMPROVEMENT
DISTRICT:
MARION
COUNTY TAX LOT # ADDRESS PROPERTY OWNER
MAP #
051W18BC 2100 598 Settlemier Ave. Doman, Ruth. Stephen and Sheree
051W18BC 8500 620 Settlemier Ave. Glavnik, Niclolav & Lvudmila
051W18BC 2000 263 Tout Street Garcia, Abel, Ofelia & Huapeo Alfonso
051W18BC 1900 207 Tout Street Nobles, Marian
051W18BC 8600 202 Tout Street Carlson, Noah & Eulalia
051W18BC 1800 197 Tout Street Koffler, Frieda
051W18BC 8700 188 Tout Street Perfecto, Jose
051W18BC 1700 17 5 Tout Street Daurov, Ivan & Lvubov
051W18BC 1600 125 Tout Street Zavaleta, Perla Perez
051W18BC 9300 707 Front Street Astorga, Jose Abel Torres & others
SECTION 5. COST ALLOCATION DETERMINATION ACCORDING TO THE
BENEFIT RECEIVED:
A. PROPOSED DISTRIBUTION METHOD OF PROJECT ASSESSMENT
COST
1. Adjoining Lineal Footage Method: It is being proposed that 50% of the
project assessment cost be allocated against adjoining footage units. This will
include adjoining front lot and side lot footage
2. Lot Area Method: It is being proposed that 50% of the project assessment
cost be allocated against lot area units. This will include adjoining front lot
and side lot area.
PAGE 3- COUNCIL BILL NO.
ORDINANCE NO.
37
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,
B. PROPERTY BENEFIT DETERMINATION:
1. Properties in the Local Improvement District are determined to benefit from
the improvement in proportion as stated below:
a. Properties Determined to Receive Full Benefit for Lineal Footage and
Area
The lineal footage of the property adjoining proposed improvement
and having direct access to Tout Street are determined to receive
100% of the benefit. Therefore 100% of adjoining frontage will be
used to distribute the assessment cost
11 The area of the property adjoining the proposed improvement and
not adjoining any other public street other then Tout Street is
determined to receive 100% of the benefit. Therefore 100% of
adjoining front lot area will be used to distribute the assessment
cost
b. Properties Determined to Receive Reduced Benefit for Lineal Footage and
Area
The lineal footage of the property adjoining the proposed
improvement with no direct access to Tout Street are determined to
receive 50% of the benefit. Therefore only 50% of the length of
adjoining side footage will used to calculate assessment cost.
11 The area of the property adjoining the improvement and also
adjoining another Public Street other then Tout Street is
determined to receive 50% of the benefit. Therefore only 50% of
the area of adjoining side lot area will used to calculate assessment
cost.
C. COST ALLOCATION UNITS USED IN ASSESSMENT AND DEFINING
THESE UNITS (Adjoining Lineal Footage, Lot Area and
Driveway Approach):
PAGE 4- COU~CIL BILL NO.
ORDINANCE NO.
38
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1. UNIT USED FOR ADJOINING LINEAL FOOTAGE
a. UNIT OF LINEAL FRONT LOT FOOT AGE: All improved
and unimproved properties with front lot frontage and direct access
to Tout Street.
b. UNIT OF SIDE LOT FOOT AGE: All Improved and
unimproved properties with adjoining side lot footage with no
direct access to Tout Street.
2. UNIT USED FOR PROPERTY AREA
a. UNIT OF PROPERTY FRONTING LOT AREA: All improved
and unimproved properties with Tout Street frontage and not
adjoining any other public street
b. UNIT OF SIDE LOT AREA: All improved and unimproved
properties adjoining Tout Street and also adjoining another public
street
3. UNIT USED FOR DRIVEWAY APPROACH: Driveway approach to a lot
will be assessed as a unit for flate rate assessment.
SECTION 6. ENGINEERS PROJECT COST ESTIMATE:
The estimated cost of improving
Tout Street in conformance
with a local residential street
standard.
$ 113.400
TOT AL PROJECT COST
$ 113.400
Note: Estimated costs includes construction engineering, administration, contingency and
permits
SECTION 7. DISTRIBUTION OF PROJECT COST:
A. PROJECT COST TO BE FUNDED BY THE CITY
Costs that are not to be assessed
1.
Cost sharing by the city as approved
by council policy and supported by
approved budget
$ 81,900
PAGE 5- COLNCIL BILL NO.
ORDINANCE NO.
39
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'It' ....... "'I ...
TOT AL TO BE FUNDED BY THE CITY
=
$ 81.900
B, STREET COST TO BE DISTRIBUTED
AGAINST THE BENEFITED PROPERTIES
Cost to be distributed against the
benefiting properties for a standard
local residential street cross section
less the cost share by the city
$113,400 - $81,900
=
$31,500
C. DISTRIBUTION OF COST ACCORDING
TO DEFINED UNITS
Drive Approaches
7 approaches @ $500IEA.
$3,500
1l
Lineal footage plus lot area
(property assessment share less
drive approach cost)
$31,500-$3,500
$28,000
1ll
Lineal footage or lot area
assessment amount
(distributed equally 50%)
$28,000/2
$14,000
SECTION 8. UNIT COST ANALYSIS AND DETERMINATION:
MARION
COUNTY TAX ADDRESS AREA LINEAL PROPERTY OWNER
MAP # LOT # ACRES FRONT
FOOTAGE
051W18BC 2100 598 Settlemier. · 0.135 *40 Doman, Ruth, Steohen and Sheree
051W18BC 8500 620 Settlemier · 0.103 *54.6 Glavnik, Niclolav & Lvudmila
051W18BC 2000 263 Tout Street 0.210 43 Garcia, Abel, Ofelia & Huaoeo Alfonso
051W18BC 1900 207 Tout Street 0.144 74.3 Nobles, Marian
051W18BC 8600 202 Tout Street 0.230 100 Carlson, Noah & Eulalia
051W18BC 1800 197 Tout Street 0.215 75 Koffler, Frieda
051W18BC 8700 188 Tout Street 0.374 100 Perfecto, Jose
051W18BC 1700 175 Tout Street 0.146 60 Daurov, Ivan & Lvubov
A. NUMBER OF COST UNITS FOR INDIVIDUAL PROPERTY
PAGE 6- COUNCIL BILL NO.
ORDlNANCE NO.
40
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051W18BC 1600 125 Tout Street *0.066 100 Zavaleta, Perla Perez
051W18BC 9300 707 Front St. * 0.115 *50 Rios, Ana & Molina Aleiandrina Astorga
TOTAL 1.805 696.9
* Denotes Area or Footage Reduced by 50%.
B. COST DETERMINATION FOR LINEAL FRONT FOOTAGE:
Estimated cost of the street improvements to
be funded by property assessments for the improvement
to Tout Street =
$ 14,000
Total footage within the assessment district
(Includes 100% front footage and 50% of side footage)
696.9 LF
Cost per lineal foot of frontage
=
S20.09/LF
C. COST DETERMINATION FOR PER ACRE AREA
Estimated cost of the street improvements to
be funded by property assessments for the improvement
to Tout Street =
$ 14,000
Total area adjoining Tout Street
within the assessment district.
(Includes 100% of fronting lot area
and 50% of side lot area)
1.805 acres
Area cost, per acre
S 7,756.23/AC
D. EACH DRIVEWAY APPROACH COST
The driveway approach to lot requiring access
to Tout Street will be assessed at a flat rate.
S500/ea.
PAGE 7- COUNCIL BILL NO.
ORDINANCE NO.
41
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SECTION 9. INDIVIDUAL ESTIMATED PROPERTY ASSESSMENTS:
A. ESTIMATED ASSESSMENT COST BASED ON APPROACH, AREA AND
LINEAL FRONT FOOT AGE
TAX COST COST COST TOTAL
LOT # ADDRESS PROPERTY OWNER OF BASED BASED ON ASSESSMENT
APPROACH ON AREA FOOTAGE
598 Settlemier Doman, Ruth, Stephen
2100 Ave. and Sheree $0.00 $1,086.83 $803.50 $1,890.33
620 Settlemier Glavnik, Niclolay &
8500 Ave. Lvudmila $0.00 $833.24 $1,097.78 $1,931.02
263 Tout Garcia, Abel, Ofelia &
2000 Street Huapeo Alfonso $500.00 $1,690.63 $863.76 $3,054.39
207 Tout Nobles, Marian
1900 Street $500.00 $1,159.29 $1,492.50 $3,151.79
202 Tout Carlson, Noah & Eulalia
8600 Street $500.00 $1,851.64 $2,008.75 $4,360.39
197 Tout Koffler, Frieda
1800 Street $500.00 $1,730.88 $1,506.56 $3,737.44
188 Tout Perfecto, Jose
8700 Street $500.00 $3,010.93 $2,008.75 $5,519.68
175 Tout Daurov, Ivan & Lyubov
1700 Street $500.00 $1,175.39 $1,205.25 $2,880.64
125 Tout Zavaleta, Perla Perez
1600 Street $500.00 $535.37 $2,008.75 $3,044.12
707 Front Rios, Ana & Molina
9300 Street Aleiandrina Astorga $0.00 $925.82 $1,004.38 $1,930.20
$3,500.00 $14,000.00 $14,000.00 $31,500.00
SECTION 10.
PAYMENT PLAN FOR ASSESSMENT:
A twenty-year (20) payment plan is proposed for the assessment obligation.
SECTION 11.
INTEREST RATE:
The Finance Director is authorized to develop a schedule and charge an interest rate,
which does not exceed one-half (1/2) percent above the estimated net effective rate of
bond sale. The interest rate is fixed at 6.25 percent.
SECTION 12.
FUNDING METHODS:
The improvement costs for the project will be supported utilizing two funding sources,
the LID property assessments and council approved city support.
PAGE 8- COUNCIL BlLL NO.
ORDINANCE NO.
42
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SECTION 13
FUNDING SUMMARY:
PROJECT FUNDING REQUIRED
$ 113,400
A. CITY SUPPORT
State Revenue Sharing
Street/Strom CIP
General Fund to CIP
Gax Tax (Asphalt Rehab Portion)
=
$ 28,800
$ 17,100
$ 28,800
$ 7,200
=
SUBTOTAL =
$ 81.900
B.
LID PROPERTY ASSESSMENTS
=
$ 31,500
SUBTOTAL =
$31.500
FUNDING TOTAL
$ 113.400
SECTION 14.
MAXIMUM LIMIT OF ASSESSMENT AMOUNT:
The assessment amounts shown in this document shall be fixed as the maximum amount
to be assessed against the properties for the said improvement. Any cost over runs will be
absorbed by the city.
SECTION 15
CONTRACT METHOD
The contract award will be in conformance with public contracting laws and regulations.
SECTION 16
AUTHORIZATION OF BOND SALE
Staff is hereby authorized to utilize interfund borrowing until bond sale is needed. The
Finance Director is further authorized to proceed with the sale of bonds and/or the
issuance of short term notes to finance the assessment portion of the project if needed.
PA.GE 9- COUNCIL BILL NO.
ORDINANCE NO.
43
Approved as to form~'ryvr- ~
City Attorney
~ ?>!zool
Approved:
Kathryn Figley, Mayor
Passed by Council
Submitted to the Mayor
Approved by the Mayor
Filed in the office of the Recorder
Attest:
Mary Tennant, City Recorder
City of Woodburn, Oregon
PAGE 10- COUNCIL BILL NO.
ORDINANCE NO.
44
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May 14, 2007
TO:
FROM:
Honorable Mayor and City Council through City Administrator
John C. Brown, City Administrat~
SUBJECT:
Transient Occupancy Tax Ordinance Amendments
RECOMMENDATION:
Adopt the attached ordinance amending the Transient Occupancy Tax
Ordinance.
BACKGROUND:
At its March 26, 2007 meeting, the City Council received the results of transient
occupancy tax (TOT) audit of selected hotel/motels performed by the City's
auditor. The Council was advised the auditor found that payments had been
submitted by one hotel operator in a manner inconsistent with the City's
ordinance. The ordinance bases the taxes due on the full price chargeable for
a hotel room before any discounts, rather than on the actual rate paid by the
customer. The Council discussed the desirability of imposing the TOT on the rate
paid by the customer. It was the consensus of the Council that the issue be
placed on a future agenda for further discussion.
The City's TOT ordinance was adopted in 1991. It was amended in 2001 to
increase the rate to nine percent (9%), and to dedicate a portion of proceeds
to activities that support City events and promote tourism and economic
development.
In 2003, the State of Oregon enacted a statewide TOT to support tourism, and
restricted local authority for implementing a TOT or increasing established rates.
The State TOT adds an additional one percent (1 %) to rates imposed by local
governments, which is collected from the customer by the hotel operator at the
time and in the same manner as the City's tax.
Agenda Item Review:
\
City Administrat~
City Attorney
Financ
46
Honorable Mayor and City Council
May 14,2007
Page 2
.
.
DISCUSSION:
Staff reviewed the City's TOT ordinance, discussed this matter with the City's
auditor and with local hotel/motel operators, reviewed the ordinances of other
cities, and reviewed ORS 320.300 and the manner in which it is implemented by
the State Department of Revenue. Based on that review, staff recommends the
Council amend the City's TOT ordinance to redefine "rent", the amount upon
which the TOT will be charged, to be the amount actually paid by the lodging
customer. This is consistent with the way the State implements its tax, and
provides consistency for the operator. Hotel operators indicate this definition is
the one they are governed by elsewhere regardless of ordinance language
(staff's review the ordinances used in a variety of Oregon and California cities
found they closely resemble or mirror Woodburn's). It is also apparently the basis
upon which they have historically forwarded TOT proceeds to the City.
Since it appears an ordinance amendment is warranted, staff evaluated the
remainder of the ordinance for other sections that might need to be revised.
Because of Statewide restrictions on local authority in this area of revenue,
however, staff recommends only one other change at this time - to add federal
employees or agents of the U.S. Government occupying a hotel in the course of
official business to the list of exemptions. This exemption is a standard in most
TOT ordinances, and is a matter of federal preemption. The absence of this
provision in the exceptions section may have been an oversight when the
ordinance was drafted. In practice, hotel/motel operators have most likely
given exemptions to federal employees if claimed.
FINANCIAL IMPACT:
The recommended action is not expected to impact the City's TOT collections,
as proceeds are currently calculated by hotel/motel operators on the basis of
the rate paid by the customer.
47
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COUNCil Bill NO.
ORDINANCE NO.
AN ORDINANCE AMENDING ORDINANCE 2057 (THE TRANSIENT OCCUPANCY TAX
ORDINANCE) AND SETTING AN EFFECTIVE DATE
WHEREAS, the City enacted Ordinance 2057 (the Transient Occupancy Tax Ordinance)
in 1991; and
WHEREAS, the City is aware that ORS 320.350 places restrictions on local government
transient lodging taxes enacted on or after July 1, 2003; and
WHEREAS, the City wants to make certain minor modifications to its existing ordinance
without enacting a new ordinance or levying a new tax; NOW, THEREFORE,
THE CITY OF WOODBURN ORDAINS AS FOllOWS:
Section 1.
Section 1 (7) of Ordinance 2057 is amended to read as follows:
(7) Rent. The consideration charged for the occupancy of space in a
hotel as that term is defined by this Ordinance.
Section 2. Ordinance 2057 is amended to add a new exemption in Section
5 (5). which shall read as follows:
(5) Employees, officials or agents of the U.S. Government occupying a
hotel in the course of official business.
Section 3.
This ordinance is effective on July 1, 2007.
r-rr~r ~
City Attorney
s I ?J/2oo 1
Oat I
Approved as to form:
Approved:
Kathryn Figley, Mayor
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
A nEST:
Mary Tennant City Recorder
City of Woodburn, Oregon
Page 1 - COUNCIL BILL NO.
ORDINANCE NO.
48
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May 14, 2007
TO:
Via:
Honorable Mayor and City Council through City Administrator
Scott D. Russell, Chief of pOlice~/
From:
Thomas P. Tennant, Captain
SUBJECT:
Liquor License Change of Ownership
Full On-Premise Sales
RECOMMENDATION:
The Woodburn City Council recommends to the Oregon Liquor Control
Commission to approve a change of ownership application for GTD Inc. -
Rumor's Bar and Grill.
BACKGROUND:
Applicant: Morris, Teresa Joann
400 N. 12th
Independence, Or 97351
Ph: 503-805-3601
Applicant: Morris, Diane M.
2310 Five Mile Rd.
The Dalles, Or 97058
Ph: 503-269-9314
Applicant: Morris, Guy Dean
2310 Five Mile Rd.
The Dalles, Or 97058
Ph: 503-269-9314
Business: Rumor's Bar and Grill
327 North Pacific Hwy
Woodburn, Or. 97071
Agenda Item Review: City Administrato
City Attorney
Financ
49
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Mayor and City Council
May 14, 2007
Page 2
.
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License Type: Full On-Premise Sales - Permits beer, wine and cider sales for on-
premises consumption only.
On April 24, 2006 the Woodburn Police Department received an application
requesting approval for a change of ownership for Rumor's Bar and Grill located
at 327 North Pacific Hwy. The above-mentioned applicants have purchased
the business and are applying for an OLCC Full On-Premises Sales license.
Rumor's Bar and Grill was previously licensed under the name of BlackBird
Enterprises - Rumor's Bar and Grill and held a Full On-Premise Sales permit.
During the last 12 months there were was one reported liquor law violation. On
3-30-07 OLCC conducted a minor decoy sting at BlackBird Enterprises - Rumor's
Bar and Grill in which the business sold alcohol to the decoy. The Bartender was
cited for the violation at the time of incident. With the change of ownership, this
past violation will not reflect on the new owners.
The business will be open Monday through Sunday from 7:00 am to 2:30 am
daily. The applicant advises the business will be selling alcohol and serving food
during normal business hours. The Business will provide live music, DJ music,
dancing, karaoke, video games, coin operated games and pool tables. The
business lounge has seating for 97 patrons and has no outside seating available.
The police department has received no communication from the public or
surrounding businesses in support of or against the change of ownership.
DISCUSSION:
The police department has completed a limited background investigation on
the applicant and found nothing of a questionable nature, which would
preclude the issuance of this Liquor License Application.
FINANCIAL IMPACT:
None.
50
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OREGON LIQUOR CONTROL COMMISSION
LIQUOR LICENSE APPLICATION
PLEASE PRINT OR TYPE
r-, .
Aoolication is being made for: . - '-' \1:\~~~;cn'Y ANp COUNTY USE ONLY
LICENSE TYPES ACTIONS ' . The-ceffY council or county commission:
-i(FulI On-Premises Sales ($402.60/yr) ~ha!1ge Ownership (name of city or county)
o Commercial Establishment New Outlet
o Caterer o Greater Privilege recommends that this license be:
o Passenger Carrier o Additional Privilege Granted a
o Other Public Location o Other Denied 0
o Private Club i Al L. By:
o Lim;ted On-Prem;,e, Sale, ($!2.S0/yrl _. .. (signature) (date)
o Off-Premises Sales ($100/yr) API ! 3 Name:
o with Fuel Pumps _ !II I Title:
o Brewery Public House ($252.6 )
o Winery ($250/yr) I ~jNA.NCE DEPARTMEi:1.. i
OlCC USE ONLY
o Other: _ CITY OF WOO.QBJ." , APPIi~T: Rl~ OlCC ~ .
Applving as: ~ 15 ~ 01 - 01D07 Date: 23 1
o Individuals o Limited ~ Corporation o Limited Liability
Partnership Company 90-day authority: 0 Yes o No
1. Applicant(s): [See SECTION 1 of the Guide]
J) GrID -JJ1 L
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3. Business Locatio : ~
(number, street, rural route)
At
2. Trade Name (dba):
/l'tLrla\ (J;( 17[j7/
(state) (ZIP code)
0-'2
(state) q",<.; C~ (ZIP code)
01 ~1 <::'
~( 4,.() (fax) C'C)y / "
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..., .f!\ j;.j , '< I"> ,-. /";
C-.. /J' ~ . - (;" d'O~ ~
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9. Will you have a manager? ~s ONo Name: -k rt' A-ta m err! s:- i"C'~
(manager must fill out an individual history form)
1 O. What is the local governing body where your business is located? wC/ld~ /)
/-; } 7' (name of city or coun )
11. Contact person for this application: en / /I/. // ' ,-
- ,-----.j /--.. ~ame) 11' -..-0 (pho9J\.number(&n.
'-7'3/D ~ /F} / ~ /C{P ~,y> /d'; Ilpf/) /)fK:.. ~?O.s 6"
(address) (fax number) (a-mail address)
I understand that if my answers are not true and complete, the OlCC may deny my license application.
Applicant(s) Signature(s) and Date:
.:!j ):(~<J 11 J ~1/lJ,-<1 / P -tJl-4....
4. Business Mailing Address:
(PO box, number, street. rural route)
5. Business Numbers: 57) ~- 9/?J -(1,)/ l.)
(phone)
6. is the business at~h~.s lacatio~ curren;z licensed by OLCCj ~~s DNa
7. If yes to whom:l!/aC/U3/;cJ 7:' p~-,-4.rJ/J, ~icense:
8. Former Business Name: ~.L
(city)
Date LJ-2t o,7Q)
Date
, ,>'
-....
Date
@
Date
1-800-452-0LCC (6522)
www.olcc.state.or.us
51
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May 14, 2007
TO:
FROM:
Honorable Mayor and City COUn?)_th~OU9h City Administrator
Ben Gillespie, Finance Director j;Jff'
Renewal of Contracts for Audits of the City of Woodburn's Operations and
the Woodburn Urban Renewal Agency's Operations
SUBJECT:
RECOMMEN DATION:
It is recommended that the Council by motion authorize the Mayor to sign the
attached contracts.
BACKGROUND:
The public accounting firm of Boldt, Carlisle, & Smith has successfully completed three-
year contracts to audit the general purpose financial statements of the City of
Woodburn and the Woodburn Urban Renewal Agency. The City originally contracted
with the firm in 1997. In 2004 the City again solicited proposals for audit services, and
Boldt, Carlisle again won the City's business
DISCUSSION:
The policy of the Finance Department is to subject financial services contracts to a
competitive process every three to seven years. If management is dissatisfied with the
level of service, the cycle between requests for proposals will be shorter. Under no
circumstances is a business relationship allowed to survive beyond seven years without
the City requesting proposals.
In this case the service provided by Boldt, Carlisle, and Smith has been more than
satisfactory. Management asked the firm to provide proposals for two-year extensions.
Copies of the contracts are attached.
FINANCIAL IMPACT:
The prices proposed for the City's audits of the years ending June 30, 2007 and June 30,
2008 are $24.400 and $25,130 respectively. For the Urban Renewal Agency the
proposed fees are $2,575 and $2,650. These numbers represent 3% increases from year
to year. The firm proposed 4%, but agreed to increases that are more in line with recent
changes in price levels.
Agenda Item Review:
City Administrat
City Attorney
Financ
52
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THIS CONTRACT, made this _ day of May, 2007, in accordance with the requirements of Oregon Revised
Statutes 297.405 through 297.555 between Boldt, Carlisle & Smith, LLC, Certified Public Accountants of
Salem, Oregon, and CITY OF WOODBURN, Oregon provides as follows:
1. It hereby is agreed that Boldt, Carlisle & Smith, LLC shall conduct an audit of the accounts and fiscal affairs
of CITY OF WOODBUR.."\J", Oregon for the period beginning July 1,2006 and ending June 30,2007 and for the
year ending June 30, 2008 in accordance with the Minimum Standards for Audits of Municipal Corporations as
prescribed by law. The audit shall be undertaken in order to express an opinion upon the financial statement of
CITY OF WOODBURN, Oregon and to detennine if the CITY OF WOODBURN, Oregon has complied
substantially with appropriate legal provisions.
2. Boldt, Carlisle & Smith, LLC agrees that the services they have contracted to perform under this contract
shall be rendered by them or under their personal supervision and that the work will be faithfully performed with
care and diligence.
3. It is understood and agreed that, should unusual conditions arise or be encountered during the course of the
audit whereby the services of Boldt, Carlisle & Smith, LLC are necessary beyond the extent of the work
contemplated, written notification of such unusual conditions shall be delivered to CITY OF WOODBURN,
Oregon who shall instruct in writing Boldt, Carlisle & Smith, LLC concerning such additional services, and that
a signed copy of each such notification and instruction shall be delivered immediately to the Secretary of State
by the party issuing the same.
4. The audit shall be started as soon after this contract is executed as is agreeable to the parties hereto and shall
be completed and a written report thereon delivered within a reasonable time, but not later than six months, after
the close of the audit period covered by this contract. An agreed-upon number of copies of such report shall be
delivered to CITY OF WOODBURN, Oregon and its form and content shall be in accordance with and not less
than that required by the Minimum Standards for Audits of Oregon Municipal Corporations.
5. It is understood and agreed CITY OF WOODBURN, Oregon is responsible for such financial statements as
may be necessary to fully disclose and fairly present the results of operations for the period under audit and the
financial condition at the end of that period. Should such financial statements not be prepared and presented
within a reasonable period of time, it is understood that Boldt, Carlisle & Smith, LLC shall draft them for CITY
OF WOODBURN, Oregon. The cost of preparing such financial statements shall be included in the fee for
conducting the audit as set forth in Paragraph 7 below.
6. It is understood and agreed that either party may cancel this contract by giving notice in writing to the other
party at least ninety days prior to July 1 of any year.
7. In consideration of the faithful performance of the conditions, covenants, and undertakings herein set forth
CITY OF WOODBURN, Oregon hereby agrees to pay Boldt, Carlisle & Smith, LLC $24,400 and $25,130
for the audits of the years ended June 30, 2007 and 2008, respectively and CITY OF WOODBURN, Oregon
hereby affirms that proper provision for the payment of such fee has been or will be duly made and that funds
for the payment thereof are or will be made legally available.
Boldt, Carlisle & Smith, LLC
By:
Douglas C. Parham, Member
Date
CITY OF WOODBURN, Oregon
By:
Kathryn Figley, Mayor
Date
53
'f
r
THIS CONTRACT, made this _ day of May, 2007, in accordance with the requirements of Oregon Revised
Statutes 297.405 through 297.555 between Boldt, Carlisle & Smith, LLC, Certified Public Accountants of
Salem, Oregon, and WOODBURN URBAN RENEWAL AGENCY, Oregon provides as follows:
t. [t hereby is agreed that Boldt, Carlisle & Smith, LLC shall conduct an audit of the accounts and fiscal affairs
of WOODBlJRt"l" LTRBAN RENEWAL AGENCY, Oregon for the period beginning July I, 2006 and ending
June 30, 2007 and for the year ending June 30, 2008 in accordance with the Minimum Standards for Audits of
Municipal Corporations as prescribed by law. The audit shall be undertaken in order to express an opinion upon
the financial statement of WOODBUR.:."f URBAN RENEWAL AGENCY, Oregon and to determine if the
WOODBUR.l"l" URBAl"\i RENEW.Ai AGENCY, Oregon has complied substantially with appropriate legal
provlslons.
2. Boldt, Carlisle & Smith, LLC agrees that the services they have contracted to perform under this contract
shall be rendered by them or under their personal supervision and that the work will be faithfully performed with
care and diligence.
3. It is understood and agreed that, should unusual conditions arise or be encountered during the course of the
audit whereby the services of Boldt, Carlisle & Smith, LLC are necessary beyond the extent of the work
contemplated, written notification of such unusual conditions shall be delivered to WQODBlJRt"l" URBAN
RENEWAL AGENCY, Oregon who shall instruct in writing Boldt, Carlisle & Smith, LLC concerning such
additional services, and that a signed copy of each such notification and instruction shall be delivered
immediately to the Secretary of State by the party issuing the same.
4. The audit shall be started as soon after this contract is executed as is agreeable to the parties hereto and shall
be completed and a written report thereon delivered within a reasonable time, but not later than six months, after
the close of the audit period covered by this contract. An agreed-upon number of copies of such report shall be
delivered to WOODBURN URBAN RENEWAL AGENCY, Oregon and its form and content shall be in
accordance with and not less than that required by the Minimum Standards for Audits of Oregon Municipal
Corporations.
5. It is understood and agreed WOODBURN URBAN RENEWAL AGENCY, Oregon is responsible for such
financial statements as may be necessary to fully disclose and fairly present the results of operations for the
period under audit and the financial condition at the end of that period. Should such financial statements not be
prepared and presented within a reasonable period of time, it is understood that Boldt, Carlisle & Smith, LLC
shall draft them for WOODBURN URBAi"I RENEWAL AGENCY, Oregon. The cost of preparing such
financial statements shall be included in the fee for conducting the audit as set forth in Paragraph 7 below.
6. It is understood and agreed that either party may cancel this contract by giving notice in writing to the other
party at least ninety days prior to July I of any year.
7. In consideration of the faithful performance of the conditions, covenants, and undertakings herein set forth
WOODBlJRN lJRBAN RENeWAL AGENCY, Oregon hereby agrees to pay Boldt, Carlisle & Smith, LLC
$2,575 and $2,650 for the audits of the years ended June 30, 2007 and 2008, respectively and WOODBURN
lJRBA1"l" RENEWAL AGENCY, Oregon hereby affirms that proper provision for the payment of such fee has
been or will be duly made and that funds for the payment thereof are or will be made legally available.
Boldt, Carlisle & Smith, LLC
By:
Douglas C. Parham, Member
Date
\VOODBlTR."\i URBAN RENEWAL AGENCY, Oregon
By:
Kathryn Figley, Mayor
Date
54
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WQQQBURN
li/(Jrp_',ar,d 1889
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May 14, 2007
TO:
FROM:
Honorable Mayor and City Counci~ ~
John C. Brown, City Administrato~
SUBJECT:
May 28, 2007 Meeting
RECOMMENDATION:
It is recommended the City Council move the May 28, 2007 meeting to May 29,
2007.
BACKGROUND:
The City Council meets regularly on the second and fourth Mondays of the
month. The Memorial Day holiday frequently falls on the fourth Monday of May.
When Memorial Day fell on the fourth Monday of May in the past, the City
Council moved its regular meeting to the following evening.
DISCUSSION:
May 28th is Memorial Day this year, and falls of the fourth Monday of the month.
Accordingly, it is recommended the City Council move it's May 28, 2008
meeting to May 29, 2007.
FINANCIAL IMPACT:
There is no financial impact associated with the recommended action.
Agenda Item Review:
City Administrator~ City Attorney~
Financ&
55
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French Prairie Middle School
04-05/05-06/06-07 Referrals by Month
II>
225
200
175
150
125
100
75
50
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0
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Oet Nov Dee Jan Feb Mar Apr May June
---- 04-05
---- 05-06
. U6-07
Since beginning Judicious Discipline in 2005, discipline
referrals at French Prairie have dropped by 300%
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Strategies
· Create a sense of belonging
· After School Program; ; Drama, SMILE;
Math/Science Club; GEAR UP; Btlilder' rub;
; Student Council; Battle of the Books;
DIBS; Student of the Day
· Interventions
· Communication (Students, Parents, Staff)
· District and ESD Resources
· Community Resources
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