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Agenda - 04/09/2007 CITY OF WOODBURN CITY COUNCIL AGENDA APRIL 9, 2007 - 7:00 P.M. KATHRYN FIGLEY, MAYOR WAlTER NICHOLS, COUNCILOR WARD 1 RICHARD BJELLAND, COUNCILOR WARD II PETER MCCALLUM, COUNCILOR WARD III JAMES COX, COUNCILOR WARD IV FRANK LONERGAN, COUNCILOR WARD V EUDA SIFUENTEZ, COUNCILOR WARD VI CITY HALL COUNCIL CHAMBERS - 270 MONTGOMERY STREET 1. CAll TO ORDER AND FLAG SALUTE 2. ROll CAll 3. ANNOUNCEMENTS AND APPOINTMENTS Announcements: A. A budget workshop to discuss the 2007-08 Capital Budget and the 2007-13 Capital Improvement Plan will be held April 21 ,2007 at 8:30 a.m. in the Council Chambers. B. A public hearing will be held on April 23, 2007 to consider a Tout street LID. Appointments: None, 4. PROCLAMATIONS/PRESENTATIONS Proclamations: A. National Library Week - April 15-21,2007 1 B. Volunteer Week - April 15-21,2007 2 Presentations: None. 5. COMMITTEE REPORTS A. Chamber of Commerce B. Woodburn School District 6. COMMUNICATIONS None. "Habrtl interpretes olsJJOnlb[es para aque[las personas que no hab[an Ingles, yJrevlo acueroo. Comunjquese a[ (503) 980-2485:' April 9, 2007 Council Agenda Page i ,.. ...' .... ,. r 7. BUSINESS FROM THE PUBLIC - This allows the public to introduce items for Council consideration not already scheduled on the agenda. 8. CONSENT AGENDA - Items listed on the consent agenda are considered routine and may be enacted by one motion. Any item may be removed for discussion at the request of a Council member. A. Woodburn City Council minutes of March 26, 2007 3 Recommended Action: Approve the minutes. B. Wastewater Rate Review Committee minutes of March 20, 2007 9 Recommended Action: Accept the minutes. C. Planning Project Tracking Sheet dated April 5, 2007 11 Recommended Action: Receive the report. D. Building Activity for March 2007 13 Recommended Action: Receive the report. 9. TABLED BUSINESS None. 10. PUBLIC HEARINGS None. 11. GENERAL BUSINESS - Members of the public wishing to comment on items of general business must complete and submit a speaker's card to the City Recorder prior to commencing this portion of the Council's agenda. Comment time may be limited by Mayoral prerogative. A. Contract Award for Demolition of 60,000 Gallon Elevated 14 Reservoir Recommended Action: Approve award of a contract for demolition of 60,000 gallon elevated water reservoir to 3 Kings Environmental in the amount of $35,695.00. B. Contract Award, Water Main Extension between First Street and 16 Second Street Recommended Action: Award the construction contract to the lowest responsible bidder, M. L. Houck Construction for water main extension between First Street and Second Street in the amount of $23.488.20. April 9, 2007 Council Agenda Page ii ~. ~, .".., .. ". C. Contract Award, Sanitary Sewer Main Extension, Smith Addition 19 to Settlemier Avenue Recommended Action: Award the construction contract to the lowest responsible bidder, M. L. Houck Construction for Sanitary Sewer main extension from Smith Addition to Settlemier Avenue in the amount of $31,712.00. D. City Council Goals for 2007 -09 22 Recommended Action: Adopt the attached City Council Goals for 2007-09, and accompanying vision and values statements. 12. NEW BUSINESS 13. PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS - These are Planning Commission or Administrative Land Use actions that may be called up by the City Council. None. 14. CITY ADMINISTRATOR'S REPORT 15. MAYOR AND COUNCil REPORTS 16. EXECUTIVE SESSION A. To consult with counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be filed pursuant to ORS 192.660 (1) (h). B. To consider records that are exempt by law from public inspection pursuant to ORS 192.660 (1) (f). 17. ADJOURNMENT April 9, 2007 Council Agenda Page iii ,.. ~"',., , .. r 4A PROCIAMATION NATIONAL UBRARY WEEK 2007 WlffiRFAS, our nation's public, academic, school and specialized libraries provide something for everyone; and WlffiRFAS, libraries playa vital role in providing millions of people with the resources they need to live, learn and work in the 21st century; and WlffiRFAS, libraries are changing and dynamic places, and librarians are the ultimate search engine, helping people of all ages find the information they need in print and online; and WHEREAS, awareness and support must be increased for libraries, librarians and library workers by raising their visibility in a positive context and by communicating clearly and strongly why libraries are both unique and valuable; and WlffiRF.AS, library users and non-users alike are encouraged to stand up and speak out for libraries and to support library-funding efforts; and WHEREAS, libraries, librarians, library workers and supporters across America are celebrating National Library Week with The Campaign for America's Libraries. NOW, TlffiREFORE, be it resolved that I, Kathryn Figley, Mayor of the City of Woodburn, proclaim National Library Week, April 15-21, 2007. I encourage all residents to take advantage of the wonderful library resources available and thank their librarians and library workers for making information accessible to all who walk through the library's doors. Come see why there's SOMETHING FOR EVERYONE @ YOUR LIBRARY. IN WITNESS WHEREOF, I hereunto set my hand and caused the seal of the City of '" ~'~~ a & d t.hi~ 4th day of April 2007. \ /J;)~\:,~ ~~ 'n' (S "',~ Cit qf Woodb ----- \ ..- ~/ 1 ,.. ...".. r 4B PROCLAMATION VOLUNTEER WEEK - APRIL 15 - APRIL 21, 2007 WHEllP.AS, Woodburn volunteers have undertaken many responsibilities that promote the general welfare of the City of Woodburn and make a difference in the lives of its residents; and WHEllP.AS, in providing these services, volunteers have demonstrated a spirit of personal concern and wholehearted willingness to help others; and WHEllP.AS, volunteers reflect the commitment of neighbors helping neighbors in the finest sense of that tradition; and WHEREAS, these volunteers ask nothing more than the satisfaction of a job well done; and WHEREAS, these individuals are most deserving of appreciation and thanks; and WHEllP.AS, the City Council, in gratitude for the dedicated service rendered by members of this community wishes to recognize all those who have given their time, energy and talents to help others. NOW, THEREFORE, I, KATHRYN FIGLEY, Mayor of the City of Woodburn, do hereby proclaim the week of April 15 through April 21, 2007 to be VOLUNTEER WEEK in the City of Woodburn and encourage government, business, and residents to honor this observance with appropriate programs, ceremonies, and activities. 11 '!' 2 ". .',",""" 11' SA COUNCIL MEETING MINUTES March 26, 2007 TAPE READING 0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, MARCH 26,2007. CONVENED. The meeting convened at 7:00 p.m. with Mayor Figley presiding. 0010 ROLL CALL. Mayor Councilor Councilor Councilor Councilor Councilor Councilor Figley Bjelland Cox Lonergan McCallum Nichols Sifuentez Present Present Present Present Present Present Present (7:03 pm) Staff Present: City Administrator Brown, City Attorney Shields, Public Works Director Tiwari, Community Development Director Allen, Police Chief Russell, Community Services Director Row, City Recorder Tennant 0050 ANNOUNCEMENTS. A) Budget Workshop to discuss baseline budgets and additional funds requests will be held on Saturday, April 7, 2007, 8:30 a.m., in the City Hall Council Chambers. 0139 PRESENTATION: STATUS REPORT ON DOWNTOWN PLAN. Community Development Director Allen stated that the downtown plan was adopted in 1998 for revitalizing the downtown core and, in 2001, an urban renewal district was formed to provide funding for projects relating to downtown revitalization. A Growth Management grant was obtained for the purpose of updating the Downtown Plan which is now being evaluated by a team of architects, engineers, traffic, and economists. This consulting team is doing a comprehensive review of the downtown area on both sides of the railroad tracks and portions of Front and First Streets. Their work will focus on areas that need, or could have, some sort of improvements such as traffic circulation, parking, housing, streetscape and design, business mix, and infrastructure that would help to revitalize the downtown area and make it a more livable environment. They are also looking at hurdles such as the railroad tracks for the purpose of getting pedestrians and bicyclists from one side of the tracks to the other. Public meetings were held at Lupita's on March 21 and 22, 2007 whereby the consultants provided preliminary suggestions for downtown improvements and obtained feedback from interested citizens and businesses. The economist also went to the each downtown business on those days to obtain feedback from the owners on potential improvements since not all could attend the meeting at Lupita's. Public involvement at the work sessions were fairly light but he felt that the \vork of the consultant team to talk to the individual businesses was very productive. The Page 1 - Council Meeting Minutes, March 26, 2007 3 .. "". ...".. COUNCIL MEETING MINUTES March 26, 2007 TAPE READING consultants also had a Spanish speaking person with them at all times so that they could communicate with the Spanish speaking business owners. Preliminary work will be distributed as more information is obtained but some sketches were displayed on what some property could look like under a re-development scenario to better utilize properties in the core area. As part of the project, the consultant team is identifying as to whether or not the City could do things in conjunction with property owners to better utilize Front Street as the core area or primary focus of the downtown, thereby better utilizing the Downtown Plaza and hopefully take the focus away from Front Street which has the railroad tracks paralleling the street. The consultants see First Street as a potential area for improvements that would benefit the downtown by having a better mix of businesses and perhaps some residential use in conjunction with commercial uses. This was the first of a series of public work sessions with another work session to be held in about a month. The consultants are in the process of compiling current and prior City studies provided by staff and comments from the public from which they will provide possible solutions and alternatives for the City to consider in terms of public facility improvements. They will also be identifying prime properties for some sort of private and/or public improvement along with mechanisms for funding some of these projects. It is anticipated that a completed Plan will be before the Council by September 2007. The consultants are currently working on a summary from the recent work sessions along with a summary memo of the existing conditions, market conditions, housing market analysis, and a retail market analysis. He reiterated that the public will have additional opportunities to comment on the preliminary plan as more work is completed by the consulting team. Administrator Brown that informational reports, both written and oral, will be provided to the Council as this project progresses. 0755 PRESENTATION: CERTIFICATE OF APPRECIATION - ERNESTINE YODER. Mayor Figley stated that Ernestine Yoder has been a volunteer in the Municipal Court office over the last 20 years. Since Mrs. Yoder has now decided to retire, Mayor Figley presented her with a Certificate of Appreciation for all of her years of dedicated work as a City volunteer. Mrs. Yoder stated that they have lived in Woodburn since 1961 and volunteering is her way of giving back to the community. She enjoyed working in the Court office and expressed her appreciation to City staff members for their friendship and support over the vears. " 0852 CONSENT AGENDA. A) approve the regular and executive session Council minutes of March 12,2007; B) accept the Recreation and Park Board draft minutes of March 13,2007; C) accept the Planning Commission draft minutes of March 8, 2007; D) accept the Community Services Department statistics report for February 2007; E) receive the Police Department statistics report for February 2007; and Page 2 - Council Meeting Minutes, March 26, 2007 4 " ,""'~, r TAPE READING COUNCIL MEETING MINUTES March 26, 2007 F) receive the Transient Occupancy Tax (TOT) Audit report. Councilor McCallum questioned the number of businesses audited and if the remaining businesses would be audited in the next fiscal year. Finance Director Gillespie stated that 3 of the 6 businesses were audited and staff has not made the decision yet if the remaining businesses will be audited in fiscal year 2007-08 or 2008-09. Each business audited receives a copy ofthe results that pertain to their business. Councilor McCallum questioned if the businesses that were not audited are provided information on deficiencies that were found by the auditors so that they could review their practices to make sure that they are in compliance with the ordinance. Director Gillespie stated that staff has not made contact with the other businesses as of this date. Councilor McCallum stated that one of the mistakes made by a business was quite costly to the customers and the business benefitted because money was returned. However, to make sure that the same mistake is not being made by other businesses, he felt that the businesses should receive some general information on the findings of the audit. Director Gillespie stated that all businesses were audited 5 years ago and found to be in compliance at that time. The error referred to in the staff memo was a practice that has occurred since the last audit. He also stated that the money being returned was not charged to the guests. Councilor Cox expressed his concern regarding the City's current ordinance requirement that the tax paid by customers is based on posted rates rather than actual rate paid by the customer. Within this type of business, the posted rate is more often higher than what is actually paid because the hotel/motel industry has a multitude of rates charged to customers such as commercial, individual, government, weekend, seasonal, and discounted rates for memberships with specific organizations. In his opinion, the Transient Occupancy Tax is a tax on the guest and not the motel, therefore, the City should only charge a tax on the actual room rate paid by the customer. He suggested that the Council consider a change in the ordinance language within the near future. Finance Director Gillespie stated that the current ordinance is consistent with generally accepted accounting principles and with the IRS tax code since the revenue is on the full revenue and the discount then becomes a expense revenue. A discounted rate is an expense no different than any sort of promotional expense to the business. Any change in the ordinance is a policy decision by the Council. It was the consensus of the Council that is issue be placed on a future agenda for further discussion. MCCALLUM/NICHOLS... adopt the Consent Agenda as presented. The motion passed unanimously. Page 3 - Council Meeting Minutes, March 26, 2007 5 '.'" ... fI' COUNCIL MEETING MINUTES March 26, 2007 TAPE READING 0925 COUNCIL BILL NO. 2659 - RESOLUTION SETTING AMOUNT OF THE PARKS AND RECREATION SYSTEMS DEVELOPMENT CHARGES UNDER AN EXISTING METHODOLOGY: ESTABLISHING AN ALTERNATIVE RATE REVIEW FEE: AND SETTING AN EFFECTIVE DATE FOR IMPOSITION OF THE FEES AND CHARGES. Council Bill No. 2659 was introduced by Councilor Sifuentez. Recorder Tennant read the bill by title only since there were no objections from the Council. Councilor Bjelland stated that the adjustment factor is a combination of the change in average market value ofthe land and the change in construction cost index with each getting a 50% weight. Over the two period, the increase was 11.5% and he questioned if there was any indication as to how much of that percentage represented the increase in market value of land versus construction cost index. Community Services Director Row stated that this resolution provides for a two-year adjustment since one was not made in 2006. The 2006 total adjustment, taking into account both factors, was 4.92% and the 2007 total adjustment was 6.3%. The cost index factors for 2006 was about a 50/50 share, and for 2007, the property valuation was slightly higher than construction cost (9% property valuation and 3.5% construction index factor). Councilor Cox questioned how the City would obtain trending information in the future if the County would not be providing this information. Director Row stated that the same formula outlined in the ordinance has been used for several years and there has been different interpretations on which market value factor should be used. The City does have the weighted trending number for next year but, after that, there will need to be Council discussion on which value increase number should be used. Staff is proposing to update the Parks System Development Charge methodology and this will be one of the questions to be answered as part of this process. On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared Council Bill No. 2659 duly passed. 1965 COUNCIL BILL NO. 2660 - RESOLUTION AUTHORIZING COMMUNITY SERVICES DEPARTMENT TO APPLY FOR LOCAL GOVERNMENT GRANTS FROM THE OREGON PARKS AND RECREATION DEPARTMENT FOR MILL CREEK GREENWAY PHASE ONE PROJECT AND THE BURLINGHAM PARK PLAYGROUND RENOVATION. Councilor Sifuentez introduced Council Bill No. 2660. The bill was read by title only since there were no objections from the Council. Councilor Lonergan questioned the need for the Resolution when applying for these grant funds. Community Services Director Row stated that a Resolution is required as part of the State grant program application process. Page 4 - Council ~leeting Minutes, March 26, 2007 6 "." .... COUNCIL MEETING MINUTES March 26, 2007 TAPE READING On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared Council Bill No. 2660 duly passed. The next agenda item was listed in the packet as Council Bill No. 2662, however, the Mayor changed the number to Council Bill No. 2661 in order to keep the number in sequential order. 2092 COUNCIL BILL NO. 2661 - RESOLUTION OF INTENT TO IMPROVE TOUT STREET BETWEEN SETTLEMIER AVENUE AND SOUTH FRONT STREET. ADOPT THE LOCAL IMPROVEMENT DISTRICT: ADOPT THE METHOD OF ASSESSMENT: ESTABLISH A PUBLIC HEARING DATE: AND DIRECT THE CITY RECORDER TO GIVE NOTICE. Councilor Sifuentez introduced Council Bill No. 2661. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared Council Bill No. 2661 duly passed. 2209 ACCEPTANCE OF PUBLIC UTILITY EASEMENT -1275 FInH STREET. Staff recommended the acceptance of a public utility easement from Farmworker Housing Development Corporation for the installation of a storm sewer line at the end of, and between, Second and Third Streets. NICHOLS/MCCALLUM... accept the public utility easement described on Attachment "A". The motion passed unanimously. 2236 ACCEPTANCE OF PUBLIC UTILITY EASEMENT - LOCATED BETWEEN FIRST AND SECOND STREETS. Staff recommended the acceptance ofa public utility easements from (1) Farmworker Housing Development Corporation and (2) Ruben and Maura Rodriguez for the extension and looping of a water main line between First and Second Streets. NICHOLS/COX... accept the public utility easements described on Attachment "A" and Attachment "B". The motion passed unanimously. 2270 UPGRADE AN INFORMATION SERVICES (IS) TECHNICIAN POSITION TO AN IS SPECIALIST POSITION. ~ICHOLSIBJELLAND... approve upgrading the IS Technician position to an IS Specialist position. The motion passed unanimously. 2300 DESIGNATION OF ADMINISTRATOR PRO- TEM. Administrator Brown recommended the appointment of Community Development Director Allen as Administrator Pro-tern while he is on vacation. Page 5 - Council Meeting Minutes, March 26, 2007 7 ..... t' COUNCIL MEETING MINUTES March 26, 2007 TAPE READING BJELLANDINICHOLS... appoint Community Development Director Jim Allen as Administrator Pro-tern for the period of March 27 through March 31, 2007. The motion passed unanimously. 2417 CITY ADMINISTRATOR'S REPORT. City Administrator Brown stated that he had no additional information to report at this meeting. 2431 MAYOR AND COUNCIL REPORTS. Councilor Lonergan welcomed the Boy Scout troop to the City Council meeting. Councilor McCallum also mentioned to the Scouts that the Council may go quickly over some of the agenda items, however, the agenda packet contains a substantial amount of information covering the items to be considered and the packet is distributed a few days before the meeting so that the Mayor and Councilors have time to review the material prior to the meeting. The agenda is also on the City's website for review by the public. Councilor Bjelland stated that he would not be in attendance at the next regular meeting since he will be out of the State on vacation. 2670 ADJOURNMENT. NICHOLS/COX.... meeting be adjourned. The motion passed unanimously. The meeting adjourned at 7:42 p.m.. APPROVED KATHRYN FIGLEY, MAYOR ATTEST Mary Tennant, Recorder City of Woodburn, Oregon Page 6 - Council Meeting Minutes, March 26, 2007 8 ~.. ...." 11' 8B WASTEWATER RATE REVIEW COMMITTEE MINUTES MARCH 20, 2007 The meeting was called to order at 6:32 PM in the Community Room of the Woodburn Police Department at 1060 Mt. Hood Avenue by Randy Rohman, Public Works Program Manager. A roll of committee members was taken as follows: John Reinhardt Jeff Southwell Martin Peterson Willis Grafe Kaimas Patel Present Present Present Present Present Frank Tiwari, Public Works Director, thanked the committee members for their participation in the process and discussed the process that resulted in the development of the new treatment plant and the rates that support loans from the plant's construction and the operation of the plant. He emphasized that the citizen advisory committee for the plant facility plan played an important role in developing the policy, such as UV disinfection, poplar tree intallation and the current rate system, for plant development. John Brown, City Administrator, also thanked the committee members for their participation and informed the committee that staff will be available to answer any questions that the committee comes up with. The committee was asked to designate a Chairman and Vice Chairman and after some discussion John Reinhardt was chosen as Chairman and Jeff Southwell was chosen as Vice Chairman. Deb Galardi, rate study consultant, then briefed the committee on basic Issues in rate development process to be used for rate update. She indicated that questions would be answered at any time during the presentation. She covered the existing rate structure that was implemented in November 1995 and has not been increased in the more than 11 years since. Jeff Southwell asked if there had been reserves built up or the reasons for no rate increase. In the response to the question it was indicated that initially there were large reserves available and that over time that expenses and increased costs had eaten up the reserve. The rate at which the reserves was reduced was lengthened by growth in the City but the rate of growth has slowed and has not kept up with increased costs and repair needs for the plant. It was pointed out that the City's water conservation program when fully implemented will also impact wastewater revenue. 9 " .... ., r WASTEWATER RATE REVIEW COMMITTEE MINUTES MARCH 20, 2007 Deb Galardi went over rate study objectives. In the area of equity there was discussion on consideration of changing hotels and motels to commercial from multifamily. As a multifamily account each room has a minimum charge per room with an associated usage allowance coupled with a per unit charge for usage above the allowance. Since hotels and motels do not normally have the occupancy rates for their rooms that apartments do they may be charged more than they should be. The water billing system has them billed as commercial and the consensus was that it appeared that motels and hotels would better served from an equity basis if classified as a commercial account. The issue will be discussed in more detail at a future meeting. Deb Galardi then discussed the basics of cost of service rate development, and the financial planning process. She then discussed the capital and operations and maintenance requirements that went into identifying system needs. She then discussed the process for development of a wastewater system funding plan that would lead to an implementation of a revised rate structure. Jeff Southwell asked how the rate increase was implemented. Randy Rohman indicated that the rates were approved by City Council action in the form of a resolution establishing the new rates. Deb Galardi then finished her presentation with a discussion of policy issues the committee would address in future meetings and the remainder of the rate review process. There was discussion among staff and the committee regarding the regulatory requirements based on the establishment of new total maximum daily load (TMDL) for the Pudding River. The new TMDL established by the Department of Environmental Quality will guide what direction the new facility plan for the next 20 years will evaluate along with the requirement to address future growth in the City. Some of the specific issues with the new TMDL such as winter ammonia and temperature control were mentioned in the discussion. Willis Grafe made a motion that the meeting adjourn which was seconded by Jeff Southwell and passed unanimously and the meeting adjourned at 7:26 PM. 10 .' ....,.. 11' PLANNING PROJJ;CT TRACKING.S . ~.. . ~... , .. '~; :::.i:," ~. "", Revised: Thursday, April 05,2007 '.::-,k'_-\~) ";'!'i":h~ A. Project Applicant Description SiteLocation DR 2007 -02 Kerr Contractor SOx 125 Steel BUilding 395 Shenandoah Ln LA 2007 -01 City of Update Section 6 104 Woodburn City of Woodburn ~ M372006-01 Delbert Gottsacker Waiver of all land use restrictions or in lieu of compensation 500-510,514 N. Pacific Hwy PLA 2007 -01 VICTOR SHADRIN Property Line Adjustment for the expansion of 788 Ogle Street by approx. 2,908 square feet 788 OGLE 5T & 855 LUBA ST. I-l I-l PLA 2007 -02 Joseph Rudnick Consolidaton of two existing lots into one Lots 39. 40 1 ..... Status: Date Received Deemed Complete 120 Day Date Referrals F aGilities Meeting Mail Notice for PC Notice to Paper Post Property "1T4ff'i ~i~,..". .' - _~~ 5tf Rpt Due PC Hearing PC Final Admin Dee Order Appeal Deadline Planner Received 03/22/2007 00 o Page 1 of 1 ,d;.;,._"", J",.~_..~tw.,.;. i:""%L:Ji'~~a&,-~~~'~I~~~~2~.'~';;';'~,*~~l~~&Ll~~~~~",\~"~~i:,,,,,,~Oh;'lil~~'ii',_&,,-, -"" ;~,.t:. :'$:1-'$"{'.:<o<" Received 03/23/2007 Jim Allen Approved-Appeal 09/27/2006 09/27/2006 01/25/2007 Jim Allen Period 10/13/2006 Received 02/20/2007 03/08/2007 07/06/2007 Breah Pike- Salas Received 04/02/2007 PLANNING PROJECTS (J~CQMPlJi . ',. - ,~,'~d~\ , Revised: Thursday. April 05,2007:" ' ,,,,:,..~',;,~ . ....,..'...J.,.....,,!---.:L.;~:'~.~~.~~#~.,'"'. Project DR 2006-05EXCP 07-01 DR 2006- 13 DR 2006-17VAR 200617 DR 200701 PUD 2006-01ZC 2006-01, CU 2006- 04, CPC 2007-01 ZA 2007-02 .... ~ t . Page 1 of 1 Applicant John & Delisa Baker Bruce Kenny Welkin Engineering The Frazier Group Boones Crossing, LLC - Mike Hanks Judy Seifert - Beaver Homes Inc. ":..:.;~_\,,, .;."......"_~'i.N,...::.,,.t.<i SiteLocation: Description Status: Date Received Planner WWDM Property - Mt Hood Avenue and Progress Way Multi-Story Medical and Office Building Hold by Applicant 05/11/2005 Jason Richling S-Curve on Highway 214 Office Building Incomplete 07/31/2006 Naomi Zwerdling Incomplete 10/12/2006 Breah Pike-Salas Hold by Applicant 02/20/2007 Jason Richling Incomplete 10/31/2006 Naomi Zwerdling Incomplete 03/07/2007 Jason Richling 1037 Lincoln St 8 unit Multi-family Development on Vacant Parcel 985 Lawson St Fayade improvements to the existing Taco Bell sbucture Parcels 1, 2 & 3 of Partition Modifications to Boones Crossing PUD Plat 2006-55 1741 Merdian Dr. Request to increase lot coverage to 45% of lot ..",,,,,,,,;~ ';;;'':;';S'j~~;,i:'r<i{;:,.~mi~~0i~;t!j~5l~;;!t~iJi!}ii~il~,&ilL~tit.i;i~libi"Ai~""':..!'j"i~~ul.fit1riill f 'l1l.i*~l~lih''''''~d'~ii.,,~ 8D CITY OF WOODBURN Community Development MEMORANDUM 270 Montgomery Street Woodburn, Oregon 97071 (503) 982-5246 Date: April 2, 2007 To: Jim Allen, Community Development Director From: Building Division Subject: Building Activity for March 2007 2005 2006 2007 No. Dollar No. Dollar No. Dollar Amount Amount Amount New Residence Value 6 $969,484 12 $1,857,337 4 $787,132 Multi Family 0 $0 0 $0 0 $0 Assisted Living Facilities 0 $0 0 $0 0 $0 Residential Adds & Alts 1 $1,200 8 $223,270 5 $124,200 Industrial 0 $0 0 $0 0 $0 Commercial Value 12 $203,020 7 $202,667 11 $2,812,800 Signs, Fences, Driveways 4 $6,400 3 $26,000 0 $0 Manufactured Homes 1 $1,000 1 $70,000 0 $0 TOTALS 24 $1 ,181,104 31 $2,379,274 20 $3,724,133 Fiscal Year (July 1- June $19,260,045 $29,888,074 $15,407,940 30) to Date I '(:.:OT.....i...r,ty :e'.eicpmerfBu,:d,rg'BLo,id,(\g Actl'~lt'f\8!dgAct-2COiBI.jg ActiVity - Mem1,'31IJity. March 2e07 dOC ,.' -' '.... f Honorable Mayor and City Council through City Administrator G. S. Frank Tiwari. Public Works Director ~~fi~ Randy Rohman, Public Works Program Manager;:~7 ~ .a(~:;~~_J.. ~~ WOODBURN { " .; ~ r J' 0 , .r I (d j 1I ~ t/ . April 9, 2007 TO: VIA: FROM: l1A ~~ . SUBJECT: Contract Award for Demolition of 60,000 Gallon Elevated Reservoir RECOMMENDATION: Approve award of a contract for demolition of 60,000 gallon elevated water reservoir to 3 Kings Environmental in the amount of $35,695.00. BACKGROUND: On April 3, 2007 at 2:00 PM City of Woodburn bid number 2007-07 for demolition of 60,000 gallon elevated water reservoir was publicly opened and read. The results were as follows: 3 Kings Environmental Dennis Snyder Contractors Konell Construction & Demolition Algirdas Contracting Paragon Construction Richard Phillips Marine Anderson Environmental Contracting J. Harper Contracting PCR Incorporated Abhe & Svoboda DISCUSSION: $35,695.00 $41,000.00 $47,577.00 $48,900.00 $56,500.00 $63.471.00 $70,000.00 $90,000.00 $97,500.00 $98,000.00 The 60,000 gallon elevated reservoir proposed for demolition was built in 1912 and served as the City's primary storage reservoir for more than 50 years. It became secondary in 1965 with the completion of the adjacent 750,000 gallon reservoir. The condition of the reservoir has deteriorated over the years and ./7 I/. Agenda Item Review: City Administrat~C/'.. 14 , City Attorney _ Finance Q!/ .... 1r Honorable Mayor and City Council April 9, 2007 Page 2 . . minor leaks had developed. The elevated reservoir was kept available to provide an alternative source of system pressure until the booster stations associated with new ground level storage reservoirs constructed as part of new treatment plants were available. With completion of the new treatment facility and the associated 4.7 million gallons of ground level water storage the 60,000 gallon reservoir was drained, taken out of service and will not be used for water storage again. Due to age, deteriorated condition, questionable seismic capability, location adjacent to the newer elevated reservoir and lead base paint it was decided to demolish the reservoir and eliminate future liability. The proposed demolition has been included in future year Capital Improvement Plan (CIP) documents in past budgets and was listed as a project in the current 2006-2007 CIP. The engineer's estimate for the demolition was in the range of $40,000 to $60,000. Staff recommends that the contract for demolition of the reservoir be awarded to 3 Kings Environmental in the amount of $35,695.00. FINANCIAL IMPACT: There is $75,000 budgeted in the Water Construction Fund for demolition of the reservoir. 15 ..., ...... ... aG;!---')..v~ ~~~ WOODB'URN { rl ( ~ r r "1.1 t t d , Ii !J <J liB ~~ . . April 9, 2007 FROM: Honorable Mayor and City Council through City Administrator G. S. Tiwari, Public Works Director .,#<:5/-------- ,-- Randy Scott, Senior Engineer Technician ~S, TO: VIA: SUBJECT: Contract Award, Water Main Extension between First Street and Second Street RECOMMENDATION: It is recommended that City Council award the construction contract to the lowest responsible bidder, M. L. Houck Construction for water main extension between First Street and Second Street in the amount of $23,488.20. BACKGROUND: The contract is in conjunction with Project 2007-007-30. Bid No. 2007-09 for the installation of a 6-inch diameter water main between First Street and Second Street. The project is identified in the current Capital Improvement Program. Bids for the improvement were received and opened on April 4, 2007. Staff received five qualified bidders as listed below. 1. M. L. Houck Construction 2. Emery & Sons Construction 3. K & E Excavating 4. Marv's utility Specialist 5. Kerr Contractors $23,488.20 $26,525.00 $27,235.00 $30,225.00 $32,385.00 Engineers Estimate $27,550 The recommended award is within 15% of the engineers estimate. Agenda Item Review: City Administrato City Attorney ~ Financa )! 16 .' ~..... .. 1!' Mayor and City Council April 9, 2007 Page 2 . . DISCUSSION: The project eliminates an existing long dead end line at the north end of First Street. Extending the water main and looping to the existing water line on Second Street will both improve water quality and Improve fire flows in the area. The council previously accepted the public utility easements conveyed by the property owners to allow the project to be constructed as per design. The contract award is in conformance with public contracting laws of the State of Oregon as outlined in ORS Chapter 279C and the laws, regulations of the City of Woodburn, therefore staff is recommending the contract be awarded. FINANCIAL IMP ACT: The project cost of $23.488.20 will be funded utilizing approved budgeted funds, (Water Construction Fund). ATTACHMENTS: A: Vicinity map of Project. 17 ~. .... T Mayor and City Council April 9, 2007 Page 3 . . ATTACHMENT "An t--)I.';] (~li~ir'-i d:--CL]r'!T~ ~~T. .) ~. . /~,f" . . p.... . ~~ . .' ----'"- /J / Vicinity Mop 18 ""'" .' ~~~---- ~ WOODBURN lie ~(~ . I".: c' r /' 0 f.1 I t ,I I 8 ~ ;/ . April 9, 2007 TO: Honorable Mayor and City Council through City Administrator , VIA: G. S. Tiwari, Public Works Director -.,"" ;.~S~ - L.:.----- ___ FROM: Randy Scott, Senior Engineer Technician Kf ,S. SUBJECT: Contract Award, Sanitary Sewer Main Extension, Smith Addition to Settlemier Avenue RECOMMENDATION: It is recommended that City Council award the construction contract to the lowest responsible bidder, M. L. Houck Construction for Sanitary Sewer main extension from Smith Addition to Settlemier Avenue in the amount of $31,712.00. BACKGROUND: The contract is in conjunction with Project 2007-004-19. Bid No. 2007-10 for the installation of a 18-inch diameter Sanitary Sewer Main from the existing system serving the Smith Addition to Settlemier Avenue. The project is identified in the current Capital Improvement Program. Bids for the improvement were received and opened on April 4, 2007. Staff received five qualified bidders as listed below. 1. M. L. Houck Construction 2. K & E Excavating 3. Emery & Sons Construction 4. Marv's Utility Specialist 5. Kerr Contractors $31,712.00 $38,255.00 $49,655.00 $53,025.00 $59,223.00 Engineers Estimate $32,475 The recommended award is within 3% of the engineers estimate Agenda Item Review: City Administrator City Attorney Finance. "' IJ( 19 ~" ......" 11' Mayor and City Council April 9, 2007 Page 2 . . DISCUSSION: The project eliminates an existing 8-inch deteriorated sanitary sewer main serving the Smith Addition Subdivision. The sanitary main has also been upsized to provide capacity and depth for its future extension to the undeveloped property to the west. The contract award is in conformance with public contracting laws of the State of Oregon as outlined in ORS Chapter 279C and the laws, regulations of the City of Woodburn, therefore staff is recommending the contract be awarded. FINANCIAL IMPACT: The project cost of $32,475 will be funded utilizing approved budgeted funds, (Sewer Construction Fund). ATTACHMENTS: A: Vicinity map of Project. 20 " .... r Mayor and City Council April 9, 2007 Page 3 . - oJ/ p i / . / , , / I /' , , / I fi , ! , I , : , - - - . I . ~.\4' TL! ~l)-' :' t - -- I,; ,_ \. . : .: I [\ j I ". I ' I' I / , .' / I , , ;',... ; I: I /.:' '-.. I /. If;'>_j / / /........ (~1 I I i J ........ / I" /:~j 0,1; Ii '7j ". -'::~:~,T:~~ '~'\f:"'1 ~tlt~-7~/ S'~N~ "-" 0 -::[ KE. ../\ ,,) , '-', i : "'" , "-,,- J ;~ - - ~ - - ,- ". "" - - ._ _" /-,//....., ,,(..::-. _..--.---1 I . . I ~{__----~,<-;<,~"'::-. ' ..... .... t'-~I " I:", _' /#' I ~! "',.J ", I' /" ' ~ " ,.0' , " "J / -1.::-, '- ,~, f 1___;: " '-, i '/.'.::' "-, .....' , (-. I ~', .J ._,.:~, ~J ~ . ATTACHMENT "A" I , " ,/ : I , I I f ' I I / I I ./ I I ' I / : I I ~ .' II / ,j I ,f / /: // / - - -----,.'- /' 4!.J/ I) -'., ... S - ".'i:- R '/\,.,;:"/ . /1 I : I I I I I I I / I / ./ ,/' ,/ / /, / .-J \./ ":'\" " J 21 "If' " " ~. WQ.ODBl)RN r rI .: II r r " ( .1 I ,: J f lJ ~ './ liD ~~ . . April 9, 2007 TO: Honorable Mayor and City Council through City Administrator FROM: John C. Brown, City Administrator SUBJECT: City Council Goals for 2007-09 RECOMMENDATION: It is recommended the City Council adopt the attached City Council Goals for 2007-09, and accompanying vision and values statements. BACKGROUND: The City Council recently completed its bi-annual goal setting exercise, and reached consensus on a set of goals for 2007-09. The Council has conducted similar exercises every other year since 1999. The Council met twice this year, on January 20th and on March 24th, to affirm the City's existing vision statement, to establish a values statement, and to set goals to continue to guide Woodburn's development toward your shared vision. Past goal setting has actively involved the City Administrator and the Mayor and Council. Activities this year added a session with department heads to discuss the resources needed to meet certain goals, and to assist with prioritization. DISCUSSION: The Council affirmed its existing vision statement, making slight modifications: "Woodburn will be a safe, vibrant, full-service, community. Woodburn will be a community of unity, pride, and charm. It will be a sustainable, technologically advanced community with a functional multi-modal transportation system. Woodburn will thrive as a regional focus for the advancement and enjoyment of the arts, culture, leisure and recreational activities. Woodburn will be a great place to live, work and visit." The Council's goals reflect the means by which it intends to realize its vision. A summary of the goals and activities agreed upon during your retreats is \ Agenda Item Review: City Administratot-~ "City Attorne !.... -1 Finance ll-Y7 22 .... '.~.. . Honorable Mayor and City Council April 9, 2007 Page 2 . . attached (Attachment 1). These are presented for your final review and approval, and will be published in the 2007-08 and 2008-09 Budget. An expanded format, which includes departments responsible and timing for initiation and completion of activities, is also attached (Attachment 2). This document is provided for your future use, and for the departments', in tracking progress. The Council agreed upon 18 separate goal areas for 2007-09. These are very similar to the goal areas approved for 2005-07, although the many of the specific activities within goal areas have changed. This reflects elimination of completed activities, or those for which interest is low, and the addition of new ones. In your review of Attachment 2, activities at the top of each goal area list reflect those which the Council deemed to have highest priority, although remaining activities are not listed in order of descending priority. Goal areas for 2007-09 are summarized below: . Provide a broader range of affordable youth activities . Provide a broader range of self supporting adult activities . Celebrate culture and diversity . Community Engagement and Communications . Revitalize Downtown Woodburn . Pursue Economic Development . Develop Necessary Systems Infrastructure . Improve the Appearance and Quality of the Community . Provide a Safe and Secure Community . Manage Growth . Park Development . Team Building and Organizational Development . Develop Technological Infrastructure . Plan and Deliver Transportation System Improvements . Enhance Fiscal Stability . Continue to Participate in the State and Federal legislative process . Facility Development . Encourage and employ Sustainable Practices A values statement was developed this year, which sets out the Council's expectations for the manner in which all City employees will conduct City business, and provides the public with a statement of what they should expect from their interactions with the City. This document will be placed in prominent locations in public and staff areas, and will be incorporated into the City's performance evaluation process. The City of Woodburn Values Statement, per your agreement: 23 1F' -.",. .. 11" Honorable Mayor and City Council April 9, 2007 Page 3 . . We accomplish our vision through our commitment to: Accountability We take personal responsibility for our actions and for delivering results. We are productive, we work efficiently, and we spend the taxpayers' money wisely. Caring We take pride in our work. We are loyal to the community and the organization. We invest in, and care deeply about, Woodburn. Creativity We pursue excellence by seeking innovation, taking calculated risks, and showing initiative. Diversity We seek input from all viewpoints, backgrounds, and philosophies. We treat each person with dignity, fairness and respect. Integrity We tell the truth, behave morally and ethically, and respect the public's trust in us. We treat everyone fairly, and equally. We follow through, and honor our commitments. Openness We are open-minded and inclusive. We seek to inform, educate, and engage the Community in the conduct of public business. Service We are approachable and responsive to the needs of our community. We deliver outstanding City services with professionalism, consistency, and a "can- do" attitude. Teamwork We work together as a team, across all boundaries. By cooperating and communicating, and supporting each other, we accomplish more. CONCLUSION: The attached vision, goals, and values statement reflect the consensus reached at your goal setting retreats. Accordingly, these are presented for your final consideration and approval. 24 ~. .,.. r Proposed Goals for 2007 -09 ATTACHMENT 1 !?e--v is-..Q cl dOC(vY'A-d- /)/:dr,lndc.>c{ 1"'Y?'7 ~. Amendments, as a licable .... " 11" Page 1 recom mendations uirements throu h education Page 2 '" ~'" 1" lementation . ers '" .' '" ansion Page 3 rocesses Page 4 ". ....,. r ment ". Page 5 ',"," " r Proposed Goals for 2007-09, Responsibility and Timing ATTACHMENT 2 I If WI./;; rut de) (~~,(J'1"l fLl'L:r d/dr-, !J~if~.:( prt77 Responsible Initiated By Completed By Department(s) PROVIDE A BROADER RANGE OF QUALITY, AFFORDABLE, YOUTH ACTIVITIES: Evaluate and monitor structure and quality of Community Services 3/07 6/08 try to do before . programs Admin next cycle of budgetinQ Community Services 3/07 6/08 try to do before . Develop additional activities and programs next cycle of budQetinQ Community Services 3/07 6/08 try to do before . Seek funding to support/offset program costs next cycle of Police 1/07 budgeting 6/09 . Take better advantage/make better use of city Community Services 3/07 6/08 try to do before facilities such as the skatepark and aquatic center to next cycle of offer new activities budgetina . Develop partnerships with non-profits/public/faith- Community Services 3/07 6/08 try to do before based agencies next cycle of budgetina . Avoid/eliminate duplication of effort with other Community Services 3/07 6/08 try to do before next cycle of programs budgeting . Implement ongoing customer satisfaction survey for Admin 3/07 6/08 try to do before programs and activities Community Services next cycle of budgeting PROVIDE A BROADER RANGE OF SELF SUPPORTING ADUL T ACTIVITIES: . Survey demand for adult programs Community Services 3/07 6/08 Admin . Develop opportunities to meet un-met demand for Community Services 3/07 6/08 self-supporting adult recreational programs and activities . Avoid duplication of programs offered by other Community Services 3/07 6/08 agencies . Implement ongoing customer satisfaction survey for Community Services 3/07 6/08 proqrams and activities ~ . .. Page 1 Responsible Initiated By Completed By Department(s) CELEBRATE CUL TURE AND DIVERSITY: Community Services 1/07 6/09 Limit City involvement to providing locations (parks, Police . plazas, etc.) pursuant to applicable rules and Admin regulations, indemnification, and limited staff support Public Works Community Services . Establish organized, use of Downtown plaza, and Community Services 1/07 6/09 other City parks by actively seeking and scheduling performers, activities, and events Continue to participate as a planning partner in Admin . Christmas, 4th of July and September 16th (Mexican Community Services 6/07 6/09 Police Independence Day) celebrations Public Works . Provide financial support through TOT grant for Admin 5/07 1/09 eliqible activities COMMUNITY ENGAGEMENT AND COMMUNICATIONS: Increase use of video production, community access Finance 7/1/07 12/31/07 Train . 6/30/08 television, and the Internet to educate and inform All . Continue to provide for language translation in City Admin offices and at public meetings . Emphasize hiqh quality customer service All . Provide non-financial support to Chamber of All When initiated by Commerce Citizens Academy Chamber . Improve staff capability and consciousness through All training and recoanition . Activelv "market" City programs and activities All . Update telephone system to answer frequently asked Finance 7/1/07 12/31/07 questions . Augment public information and advertising activities City Recorder in "Independent" and "Statesman Journal" with other Community Development publications and in other media, Public Works --- . Develop radio programming for KPCN radio Admin - Primary All '" , Page 2 Responsible Initiated By Completed By DeDartmentCs) Complete website upgrade Finance 6/30/07 . All Provide for e-commerce Finance 12/31/07 . All . Install customer self-help computers in strategic Finance 6/30/08 locations . Complete volunteer clearinghouse and coordination Community Services-RSVP 1/07 8/08 proiect . Conduct community surveys Admin REVITALIZE DOWNTOWN WOODBURN: . Complete Downtown Plan that encompasses Admin 1/07 10/07 downtown and east of the RR tracks, and Young Community Development 1/11/07 9/30/07 Street . Complete Comprehensive Plan and Zoning Attorney 7/07 1/08 Amendments, as applicable Community Development 7/07 1/08 Establish Design Guidelines Admin 7/07 12/07 . Community Development 7/07 12/07 . Initiate Commercial Rehabilitation Loan/Grant Admin 6/08 2020/0ngoing proaram Finance . Continue to seek grants to offset project costs/extend Admin UR funding . Seek funding to complete renovation of/ evaluate Admin potential for sale of 347 N. Front Street . Fund, design, and build Gazebo in Plaza Admin 1/08 . Implement Urban renewal proaram ^' Revise 1 year Capital Budget Admin 4/07 5/07 Finance 4/08 5/08 Admin 4/07 4/07 '" Develop six year Capital Improvement Program Finance 4/08 4/08 Public Works Jan/Feb each year Mar/April each year '" Construct Front Street project, Phases II and III Public Works Undergrounding + Winter 07 Admin pavement summer 08 '" Complete Alley project, Garfield to Cleveland Public Works Summer 08 Fall 08 Admin . .. Page 3 Responsible Initiated By Completed By Departmentfs) . Maintain increased Police Patrol Activities in Police 1/07 ? Downtown PURSUE ECONOMIC DEVELOPMENT: . Implement Urban Renewal Programs Admin Onaoina Community Development Acknowledgement . Manage Comprehensive Plan industrial land master- appeal period 4/16/07 planning requirements Attorney Public Works . Determine and organize for business recruitment Admin responsibilities . Partner with Chamber of Commerce and WDA to Admin recruit and retain business . Conduct needs analysis of Highway 99E commercial Community Development 7/08 area, as basis for transportation improvements, Admin renewal, and business recruitment DEVELOP NECESSARY SYSTEMS INFRASTRUCTURE: Initiate planning to expand City circulation system on Community Development 4/16/07 . Public Works Initiated by TSP Continual Crosby Rd, Parr Rd. and South Bypass adoption . Evaluate options for addressing DEQ water quality Community Development 9/06 and temperature concerns at WWTP Public Works 7/07 1/09 Admin 2/07 6/07 . Analyze and Adopt revised Wastewater rates Finance Public Works 3/07 10/07 Complete Storm water cost allocation and funding Finance 1/08 12/09 . 6/08 Public Works 10/07 recommendations Admin Develop I-net capabilities Finance 1/1/09 6/30/09 . All Public Works 10/07 6/08 . Investigate creation of Stormwater Utility District Admin Attorney Page 4 Responsible Initiated By Completed By DeDartmentls) IMPROVE THE APPEARANCE AND QUALITY OF COMMUNITY: . Review and revise as appropriate code enforcement- Attorney 2/07 6/09 related ordinances Community Development Police 1/07 6/09 Alarms Police 1/07 6/07 . Attorney Police 1/07 ? . Peddler's licenses Attorney Finance . Animals Attorney 2/07 12/07 Police . Promote public awareness of code requirements Admin through education All Implement Housing Ordinance Community Development 2/16 10/15/07 . Attorney . Initiate Urban Forestry Program ^' Survey existing right-of-way and historic trees Public Works Summer 07 1 0/08 ^' Develop a replacement strategy and schedule Public Works Winter 07/08 1 0/08 ^' Develop public information program Public Works Spring 08 10/08 Reinstate Residential Rehabilitation Program Admin 7/07 30 months . Community Development PROVIDE A SAFE AND SECURE COMMUNITY: . Attain Oregon Accreditation Alliance accreditation for Police 1/07 6/08 PO Attorney . Initiate Strategic Planning to implement policing Police districts and information based policing ^' Develop Interim Policing Plan: (1-3 years) Admin Police 2/07 6/08 ^' Develop Strategic Policing Plan (3-5 years) Admin Police 7/07 6/09 ^' Develop Long Term Policing Outline: (5-10 Years) Admin Police 7/08 6/09 Complete Emergency Management System Police 7/07 6/08 . Public Works Development All "'- ~ ... Page 5 Responsible Initiated By Completed By Department{s) Finance 2012 . Develop City Wireless Plan Police 2/07 6/08 Public Works Participate in Weed and Seed program development Police 2/07 6/09 . and implementation Community Services . Focus greater attention on patrol activities in Police Downtown Police 6/07 6/09 . Increase drug abuse awareness activities Admin Community Services MANAGE GROWTH: . Continue to implement Urban Renewal Admin Attorney Partially completed, 6/07 . Evaluate Ballot Measure 37 impact on codes Community Development Public Works . Update development code to correct deficiencies and Community Development 1/3/07 6/30/07 address changes in law and circumstances . Evaluate options for implementing "concurrency" Community Development 2/28/07 2/17/07 requirements Attorney Community Services Parks SDC: 5/08 Parks SDC: 7/08 . Establish SDC's and TIF's that fully offset new development's impact on community facilities and Public Works 2/07 8/07 transportation system Admin Attorney . Complete and follow through on Comprehensive Plan Community Development Ack. 4/16/07 Amendments and UGB expansion Public Works ^' Defend any potential appeal Attorney Community Development Ack. 4/16/07 7/16/07 ^' Oversee annexations, as thev occur Community Development As occur ^' Administer Interchange Management Plan Community Development 4/16/07 Public Works Unknown ^' Administer Southwest Industrial Reserve master Community Development 4/16/07 planning requirements Public Works Unknown '"'- . it- Page 6 Responsible Initiated By Completed By DepartmentCs) PARK DEVELOPMENT: Community Services 7/07 5/08 . Complete Parks Comprehensive Plan update Community Development Public Works . Revise Parks SDC methodology Community Services 5/08 Finance 1/08 1/09 . Renovate one playground each year, consistent with Community Services 8/06 Ongoing Recreation and Parks Board recommendations . Complete Community Center pre-design and site Community Services 1/06 2012 selection, and seek fundinq for construction Admin . Complete WMAC expansion Community Services 1/06 2009 . Completed design and initiate cultural arts center Community Services 2011 2012 construction . Obtain funding for and complete ball field complex at Community Services 3/08 6/09 Centennial Park . Obtain grants and contributions to fund greenway Community Services 7/07 3/08 improvements . Develop Hermanson Park III and Hermanson Pond Community Services 3/07 Public Works . Complete master plan for Legion and Settlemier Community Development 2/26 6/1/07 Parks Community Services 1/08 6/09 . Identify funding for, and initiate Legion Park Community Services 2008 2009 renovation TEAM BUilDING AND ORGANIZATIONAL DEVELOPMENT: . Continue current activities All . Continue Employee recognition program Community Services 5/07 Ongoing Admin . Complete Community Services re-organization Community Services 7/07 1/08 Admin . Reorganize Public Works Department Admin 1/08 7/08 Public Works . Recruit and hire Assistant City Administrator Admin 6/07 10/07 . Organize departments for most efficient service Admin Ongoing as delivery opportunity arises ~ . . Page 7 Responsible Initiated By Completed By DeDartmentls) Increase commitment to employee training by Admin 7/1/07 6/30/09 . targeting funds to training budgets Finance All . Seek additional employee training opportunities as All funding permits . Incorporate diversity traininq into new-hire reqimen Mary . Provide city-wide training to all employees, semi- Admin annually City Recorder ^' 2007: Workplace and Sexual Harassment Customer Service ^' 2008: Diversity Personnel Polices and procedures . Develop additional employment contracts with Middle- Admin managers . Complete bargaining Admin ^' AFSCME Admin IV WPA Attorney 1/08 6/08 Police . Evaluate Centralized Purchasing Finance 7/1/08 12/31/08 DEVELOP TECHNOLOGICAL INFRASTRUCTURE: . Telecommunications - high speed Internet and I-net Finance 7/1/08 6/30/09 capability Finance 7/1/07 6/30/09 . Update City GIS system capabilities Community Development Ongoing Police ? Public Works Initiated by IS 3/09 . Incorporate technological advancements in City All processes . Evaluate VOIP for phone system Finance 1/1/09 6/30/09 PLAN AND DELIVER TRANSPORTATION SYSTEM IMPROVEMENTS: . Reqional IV Establish LID's for Front Street, and Tout Street, City Recorder Front St - 2/07 No LID needed and Alley improvement projects, and for paving Finance Tout St - 4/07 Summer 08 unpaved streets. Public Works Alley - 10/07 Spring 08 . . ;. Page 8 Responsible Initiated By Completed By DeDartment(s) ^' Complete Boone's Ferry and Country Club and Public Works 5/07 Front Street proiects ^' Continue to seek funding for 1-5 interchange and Public Works Continual Highway 214 wideninq proiects Admin ^' Analyze and modify SDC's to fund City Share of Public Works 10/07 Admin interchange Attorney ^' Establish funding agreements with properties Admin Attorney within interchange management area for cost Community Development sharing of improvements Public Works ^' Evaluate operational and financing options to Public Works 4/08 expand transit services ^' Partner with ODOT to develop park and ride facility Community Development 12/06 mtg. near the 1-5 interchange Public Works 3/07 by ODOT 1 0/08 Admin ^' Construct sidewalk adjacent to Highway 214 from Public Works 1 0/08 High School to Proqress Way . Local ^' Pave one unpaved street each of the next two Public Works Each year 1.5 mile years, as part of a continuing program to pave all unpaved streets ^' Install curb and sidewalks on some streets Public Works Unknown ^' Ready engineering to support grant applications to Public Works Continual fund projects Community Services 3/07 9/08 ^' Develop Bike/Pedestrian paths in greenways re: phase I Public Works Unknown Community Development ^' Complete Hardcastle Ave. rail realignment Public Works 1/08 Unknown ^' Renovate Harrison St., Front St. to Settlemier Ave. Public Works 1/09 1 0/099 ^' Renovate Hayes St., Front to Second streets Public Works 1/09 1 0/09 Evaluate re-opening 5th Street to through traffic Public Works Fall 08 Winter 08 ^' Admin .. Page 9 Responsible Initiated By Completed By Department(s) ENHANCE FISCAL STABILITY: . Seek project specific funding to support road and Public Works Continual sidewalk work . Seek and develop new revenue sources to support Community Services 3/07 6/09 adult and youth oroarams . Seek additional arants to support other city proarams All . Revise System Development charges and Traffic Community Services Parks SDC: 5/08 Parks SDC: 7/08 Imoact fees Public Works 10/07 Prepare 3-5 year revenue/expenditure forecasts Finance 7/1/07 2/1/08 . Admin CONTINUE TO PARTICIPATE IN THE STATE AND FEDERAL LEGISLATIVE PROCESS: . Coordinate with League of Oregon Cities and Admin State/Federal legislative delegations on legislative All matters of interest to Woodburn . Continue to take positions on matters of pending Admin leaislation with potential impact to City All FACILITY DEVELOPMENT: . Complete Community Center Pre-design and site Community Services 1/06 6/07 selection proiect . Finalize design and obtain funding for Library Community Services 2010 2011 expansion, Phase I . Market Community Gardens property Admin 6/07 . Update Parks master plan Community Services 7/07 5/08 Public Works . Remodel City Hall to increase security and efficiency Finance 4/07 9/07 Admin Adopt Legion Park and Settlemier Park Master plans Community Services 1/07 1/08 . Community Development . Design and build access road from Park Avenue to Public Works-manage design Police Facility and construction . Seek funding for Phase 1 of Greenway Proiects Community Services 3/07 3/08 . Complete Foundation start-up Community Services 6/06 6/07 . Oversee Aquatic Center Expansion Community Services 6/06 2009 . Relocate Court and Court Offices Admin . . Page 10 Responsible Initiated By Completed By Department(s) . Expand Community Development and Building Community Development Division space . Evaluate relocating City shops to McNulty Property Public Works ENCOURAGE AND EMPLOY SUSTAINABLE PRACTICES: Revise procurement procedures Attorney 2/07 6/09 . Admin . Train staff (ongoing) All . Conduct Energy Audit of all City Facilities Community Services Aquatic Center: 2/07 Aquatic Center: 7/07 Public Works . Establish policies requiring purchase of only hybrids Admin and energy efficient aas-powered vehicles . Construct new, and renovate existing city buildings to LEEDs standards . Support: ^' Composting ^' Recyclina and use of recvcled materials ^' "Green building" ^' Public education . Provide a good example . Investigate waste-to-energy conversion at WWTP Public Works Winter 07/08 Summer/Fall 08 . Evaluate use of bio-diesel for diesel powered Public Works equipment '"'- " ... Page 11 Proposed Goals for 2007 -09 ATTACHMENT 1 ~ l--f ~'.. sd jo~ c;liJS-"'/ i9/O? ublic meetin 5 Page 1 25 '.' .'.. , REVITALIZE DOWNTOWN WOODBURN: . Complete Downtown Plan that encompasses downtown and east of the RR tracks, and Y ouna Street . Complete Comprehensive Plan and Zonina Amendments, as applicable . Establish Desian Guidelines . Initiate Commercial Rehabilitation Loan/Grant program . Continue to seek grants to offset proiect costs/extend UR fundinq . Seek funding to complete renovation of/ evaluate potential for sale of 347 N. Front Street . Fund, desiqn, and build Gazebo in Plaza . Implement Urban renewal proqram ^' Revise 1 year Capital Budget ^' Develop six year Capital Improvement Proqram ^' Construct Front Street proiect, Phases II and III ". Complete Allev proiect, Garfield to Cleveland . Maintain increased Police Patrol Activities in Downtown PURSUE ECONOMIC DEVELOPMENT: . Implement Urban Renewal Proqrams . Manaqe ComPrehensive Plan industrial land master-planning requirements . Determine and organize for business recruitment responsibilities . Partner with Chamber of Commerce and WDA to recruit and retain business . Conduct needs analysis of Highway 99E commercial area, as basis for transportation improvements, renewal, and business recruitment DEVELOP NECESSARY SYSTEMS INFRASTRUCTURE: . Initiate planning to expand City circulation system on Crosby Rd, Parr Rd. and South Bvpass . Evaluate options for addressinq DEQ water auality and temperature concerns at WWTP . Analvze and Adopt revised Wastewater rates . Complete Storm water cost allocation and funding recommendations . Develop I-net capabilities . Investiqate creation of Stormwater Utilitv District IMPROVE THE APPEARANCE AND QUALITY OF COMMUNITY: . Review and revise as appropriate code enforcement-related ordinances . Alarms . Peddler's licenses . Animals . Promote public awareness of code reauirements through education . Implement Housinq Ordinance . Initiate Urban Forestry Proqram ^' Survev existing right-of-wav and historic trees ^' Develop a replacement strateqv and schedule ^' Develop public information proqram . Reinstate Residential Rehabilitation Proqram PROVIDE A SAFE AND SECURE COMMUNITY: . Attain Oreaon Accreditation Alliance accreditation for PO . Initiate Strateqic Planninq to implement policinq districts and information based policing ". Develop Interim Policinq Plan: (1-3 years) Page 2 26 .... .. 1P lementation . ers 27 ,.' .' , 11' ansion Page 3 rocesses Page 4 28 '" ...' .. , ment 29 " Page 5 ,",' - r "'! ; "4 ATTACHMENT 2 Proposed Goals for 2007-09, Responsibility and Timing CIJ o Responsible Initiated By Completed By DepartmentCs) PROVIDE A BROADER RANGE OF QUALITY, AFFORDABLE, YOUTH ACTIVITIES: Community Services 1/07 6/09 Limit City involvement to providing locations (parks, Police . plazas, etc.) pursuant to applicable rules and Admin regulations, indemnification, and limited staff support Public Works ________n_______ ~._.- - Community Services - ---- ------ _..- . Establish organized, use of Downtown plaza, and Community Services 1/07 6/09 other City parks by actively seeking and scheduling performers, activities, and events Increase use of video production, community access Finance 7/1/07 12/31/07 Train . 6/30/08 television, and the Internet to educate and inform All Community Services 7/07 5/08 . Complete Parks Comprehensive Plan update Community Development Public Works Revise Parks SDC methodology Community Services 5/08 . Finance 1/08 1/09 . Renovate one playground each year, consistent with Community Services 8/06 Ongoing Recreation and Parks Board recommendations Evaluate and monitor structure and quality of Community Services 3/07 6/08 try to do before . Admin next cycle of programs budqetinq Community Services 3/07 6/08 try to do before . Develop additional activities and programs next cycle of budqetinq Community Services 3/07 6/08 try to do before . Seek funding to supporUoffset program costs next cycle of Police 1/07 budgeting 6/09 . Take better advantage/make better use of city Community Services 3/07 6/08 try to do before facilities such as the skatepark and aquatic center to next cycle of offer new activities budqetinq Page 1 ~ ~ ~ w .... Responsible Initiated By Completed By DepartmentCs) Develop partnerships with non-profits/public/faith- Community Services 3/07 6/08 try to do before . next cycle of based agencies budaetina Avoid/eliminate duplication of effort with other Community Services 3/07 6/08 try to do before . next cycle of programs budaeting Implement ongoing customer satisfaction survey for Admin 3/07 6/08 try to do before . Community Services next cycle of programs and activities budaetina PROVIDE A BROADER RANGE OF SELF SUPPORTING ADULT ACTIVITIES: Survey demand for adult programs Community Services 3/07 6/08 . Admin . Develop opportunities to meet un-met demand for Community Services 3/07 6/08 self-supporting adult recreational programs and activities . Avoid duplication of programs offered by other Community Services 3/07 6/08 aaencies . Implement ongoing customer satisfaction survey for Community Services 3/07 6/08 proarams and activities CELEBRATE CULTURE AND DIVERSITY: Continue to participate as a planning partner in Admin . Christmas, 4th of July and September 16th (Mexican Community Services 6/07 6/09 Police Independence Day) celebrations Public Works . Provide financial support through TOT grant for Admin 5/07 1/09 eliaible activities COMMUNITY ENGAGEMENT AND COMMUNICATIONS: . Continue to provide for language translation in City Admin offices and at public meetinas . Emphasize hiah auality customer service All . Provide non-financial support to Chamber of All When initiated by Commerce Citizens Academy Chamber . Improve staff capability and consciousness through All trainina and recoanition . Activelv "market" City proqrams and activities All Page 2 ~ t ,., w ~ Responsible Initiated By Completed By Department(s) . Update telephone system to answer frequently asked Finance 7/1/07 12/31/07 questions . Augment public information and advertising activities City Recorder in "Independent" and "Statesman Journal" with other Community Development J2l:!Qlications and in other media. Public Works ~- -.-. -----.-- . Develop radio programming for KPCN radio Admin - Primary All . Complete website upgrade Finance 6/30/07 All ---.-.- .--. .---- . Provide for e-commerce Finance 12/31/07 -~., . All . Install customer self-help computers in strategic Finance 6/30/08 locations . Complete volunteer clearinghouse and coordination Community Services-RSVP 1/07 8/08 projec::L . Conduct community surveys Admin REVITALIZE DOWNTOWN WOODBURN: . Complete Downtown Plan that encompasses Admin 1/07 1 0/07 downtown and east of the RR tracks, and Young Community Development 1/11/07 9/30/07 Street . Complete Comprehensive Plan and Zoning Attorney 7/07 1/08 Amendments, as applicable Community Development 7/07 1/08 . Establish Design Guidelines Admin 7/07 12/07 Community Development 7/07 12/07 . Initiate Commercial Rehabilitation Loan/Grant Admin 6/08 2020/0ngoing oroQram Finance . Continue to seek grants to offset project costs/extend Admin UR fundinQ . Seek funding to complete renovation off evaluate Admin ootential for sale of 347 N. Front Street . Fund, desiQn, and build Gazebo in Plaza Admin 1/08 . Imolement Urban renewal proQram ^' Revise 1 year Capital Budget Admin 4/07 5/07 Finance 4/08 5/08 Page 3 ~ ; "" Cl) Cl) Responsible Initiated By Completed By Departmentls) Admin 4/07 4/07 ^' Develop six year Capital Improvement Program Finance 4/08 4/08 Public Works Jan/Feb each year Mar/Aoril each year 1---- ^' Construct Front Street project, Phases II and III Public Works Undergrounding + Winter 07 Admin pavement summer 08 ---- ^' Complete Alley project, Garfield to Cleveland Public Works Summer 08 Fall 08 Admin 1---- . Maintain increased Police Patrol Activities in Police 1/07 ? Downtown PURSUE ECONOMIC DEVELOPMENT: . Implement Urban Renewal Proqrams Admin Onqoinq Community Development Acknowledgement . Manage Comprehensive Plan industrial land master- appeal period 4/16/07 planning requirements Attorney Public Works ~..-..- . Determine and organize for business recruitment Admin responsibilities . Partner with Chamber of Commerce and WDA to Admin recruit and retain business . Conduct needs analysis of Highway 99E commercial Community Development 7/08 area, as basis for transportation improvements, Admin renewal, and business recruitment DEVELOP NECESSARY SYSTEMS INFRASTRUCTURE: Initiate planning to expand City circulation system on Community Development 4/16/07 . Crosby Rd, Parr Rd. and South Bypass Public Works Initiated by TSP Continual adoption . Evaluate options for addressing DEQ water quality Community Development 9/06 and temperature concerns at WWTP Public Works 7/07 1/09 Admin 2/07 6/07 . Analyze and Adopt revised Wastewater rates Finance Public Works 3/07 10/07 Complete Storm water cost allocation and funding Finance 1/08 12/09 . Public Works 10/07 6/08 recommendations Admin Page 4 ... ~ " w ~ Responsible Initiated By Completed By Departmentls) . Develop I-net capabilities Finance 1/1/09 6/30/09 - -- Ail Public Works 10/07 6/08 . Investigate creation of Stormwater Utility District Admin Attorney IMPROVE THE APPEARANCE AND QUALITY OF COMMUNITY: Review and revise as appropriate code enforcement- Attorney 2/07 6/09 . related ordinances Community Development Police 1/07 6/09 - --------- ~.._--- -~._--_.- Alarms Police 1/07 6/07 . - Attorney Police 1/07 ? . Peddler's licenses Attorney Finance Animals Attorney 2/07 12/07 . Police . Promote public awareness of code requirements Admin throuoh education All Implement Housing Ordinance Community Development 2/16 10/15/07 . Attorney . Initiate Urban Forestry Proqram '" Survey existinq riqht-of-wav and historic trees Public Works Summer 07 10/08 '" DeveloD a replacement strateqy and schedule Public Works Winter 07/08 10/08 '" DeveloD Dublic information Drooram Public Works Spring 08 10/08 . Reinstate Residential Rehabilitation Program Admin 7/07 30 months Community Development PROVIDE A SAFE AND SECURE COMMUNITY: . Attain Oregon Accreditation Alliance accreditation for Police 1/07 6/08 PO Attorney . Initiate Strategic Planning to implement policing Police districts and information based policinq ... Develop Interim Policing Plan: (1-3 years) Admin Police 2/07 6/08 ... Develop Strategic Policing Plan (3-5 years) Admin Police 7/07 6/09 Page 5 ~ ~ "4 (,.) en Responsible Initiated By Completed By Department(s) ^' Develop Long Term Policing Outline: (5-10 Years) Admin Police 7/08 6/09 Complete Emergency Management System Police 7/07 6/08 . Public Works Development All Finance 2012 . Develop City Wireless Plan Police 2107 6/08 Public Works -~--~ 6/09 Participate in Weed and Seed program development Police 2/07 . and implementation Community Services . Focus greater attention on patrol activities in Police Downtown Police 6/07 6/09 . Increase drug abuse awareness activities Admin Community Services MANAGE GROWTH: . Continue to implement Urban Renewal Admin Attorney Partially completed. 6/07 . Evaluate Ballot Measure 37 impact on codes Community Development Public Works . Update development code to correct deficiencies and Community Development 1/3/07 6/30/07 address changes in law and circumstances . Evaluate options for implementing "concurrency" Community Development 2/28/07 2/17/07 reauirements Attorney Community Services Parks SDC: 5/08 Parks SDC: 7/08 . Establish SDC's and TIF's that fully offset new development's impact on community facilities and Public Works 2/07 8/07 transportation system Admin Attorney . Complete and follow through on Comprehensive Plan Community Development Ack.4/16/07 Amendments and UGB expansion Public Works ... Defend any potential appeal Attorney Community Development Ack. 4/16/07 7/16/07 ... Oversee annexations, as they occur Community Development As occur Page 6 ~ ~ "4 W 0\ Responsible Initiated By Completed By DepartmentCs) - Administer Interchange Management Plan Community Development 4/16/07 Public Works Unknown ^' Administer Southwest Industrial Reserve master Community Development 4/16/07 planning requirements Public Works Unknown PARK DEVELOPMENT: . Complete Community Center pre-design and site Community Services 1/06 2012 selection, and seek funding for construction Admin . Complete WMAC expansion Community Services 1/06 2009 . Completed design and initiate cultural arts center Community Services 2011 2012 construction . Obtain funding for and complete ball field complex at Community Services 3/08 6/09 Centennial Park . Obtain grants and contributions to fund greenway Community Services 7/07 3/08 imorovements . Develop Hermanson Park III and Hermanson Pond Community Services 3/07 Public Works . Complete master plan for Legion and Settlemier Community Development 2/26 6/1/07 Parks Community Services 1/08 6109 . Identify funding for, and initiate Legion Park Community Services 2008 2009 renovation TEAM BUILDING AND ORGANIZATIONAL DEVELOPMENT: . Continue current activities All . Continue Employee recognition program Community Services 5/07 Ongoing Admin . Complete Community Services re-organization Community Services 7/07 1/08 Admin . Reorganize Public Works Department Admin 1/08 7/08 Public Works . Recruit and hire Assistant City Administrator Admin 6/07 1 0/07 . Organize departments for most efficient service Admin Ongoing as deliverv opportunity arises . Increase commitment to employee training by Admin 7/1/07 6/30/09 targeting funds to training budgets Finance All Page 7 -"!i ~ "" w ~ Responsible Initiated By Completed By Department(s) . Seek additional employee training opportunities as All ~_ funding permits . Incorporate diversity traininQ into new-hire reQimen Mary . Provide city-wide training to all employees, semi- Admin -- annually City Recorder - 2007: Workplace and Sexual Harassment Customer Service - - 2008: Diversity - __~ _u._ ___________ Personnel Polices and procedures ~--~.- - --~ . Develop additional employment contracts with Middle- Admin manaQers . Complete barQaining Admin -- "" AFSCME Admin "" WPA Attorney 1/08 6/08 Police . Evaluate Centralized Purchasina Finance 7/1/08 12/31/08 DEVELOP TECHNOLOGICAL INFRASTRUCTURE: . Telecommunications - high speed Internet and I-net Finance 7/1/08 6/30/09 caoabilitv Finance 7/1/07 6/30/09 . Update City GIS system capabilities Community Development Ongoing Police ? Public Works Initiated by IS 3/09 . Incorporate technological advancements in City All processes . Evaluate VOIP for phone system Finance 1/1/09 6/30/09 PLAN AND DELIVER TRANSPORTATION SYSTEM IMPROVEMENTS: . ReQional "" Establish LID's for Front Street, and Tout Street, City Recorder Front St - 2/07 No LI D needed and Alley improvement projects, and for paving Finance Tout St - 4/07 Summer 08 unpaved streets. Public Works Alley - 1 0/07 Spring 08 "" Complete Boone's Ferry and Country Club and Public Works 5/07 Front Street orojects Page 8 "! ~ .. w co Responsible Initiated By Completed By DepartmentCs) ~ Continue to seek funding for 1-5 interchange and Public Works Continual ____Highway 214 widening projects Admin - ~ Analyze and modify SDC's to fund City Share of Public Works 10/07 Admin interchange Attornev ----- Admin - '" Establish funding agreements with properties Attorney within interchange management area for cost Community Development sharing of improvements Public Works ~._~._---- ------ f-- --- ~ Evaluate operational and financing options to Public Works 4/08 1--- expand transit services ~ Partner with ODOT to develop park and ride facility Community Development 12/06 mtg. near the 1-5 interchange Public Works 3/07 by ODOT 1 0/08 Admin ~ Construct sidewalk adjacent to Highway 214 from Public Works 1 0/08 1------ HiClh School to Proaress Wav . Local ^' Pave one unpaved street each of the next two Public Works Each year 1.5 mile years, as part of a continuing program to pave all unpaved streets ^' Install curb and sidewalks on some streets Public Works Unknown ^' Ready engineering to support grant applications to Public Works Continual fund projects Community Services 3/07 9/08 '" Develop Bike/Pedestrian paths in greenways re: phase I Public Works Unknown Community Development ^' Complete Hardcastle Ave. rail realiClnment Public Works 1/08 Unknown ^' Renovate Harrison St., Front St. to Settlemier Ave. Public Works 1/09 10/099 ^' Renovate Haves St., Front to Second streets Public Works 1/09 10/09 ^' Evaluate re-opening 5th Street to through traffic Public Works Fall 08 Winter 08 Admin Page 9 ""! ~ =of W \0 Responsible Initiated By Completed By Departmentls) ENHANCE FISCAL STABILITY: . Seek project specific funding to support road and Public Works Continual sidewalk work . Seek and develop new revenue sources to support Community Services 3/07 6/09 adult and youth proqrams . Seek additional qrants to support other city programs All . Revise System Development charges and Traffic Community Services Parks SDC: 5/08 Parks SDC: 7/08 Impact fees Public Works 10/07 . Prepare 3-5 year revenue/expenditure forecasts Finance 7/1/07 2/1/08 Admin CONTINUE TO PARTICIPATE IN THE STATE AND FEDERAL LEGISLATIVE PROCESS: . Coordinate with League of Oregon Cities and Admin I State/Federal legislative delegations on legislative All matters of interest to Woodburn . Continue to take positions on matters of pending Admin leqislation with potential imoact to City All FACILITY DEVELOPMENT: . Complete Community Center Pre-design and site Community Services 1/06 6/07 selection proiect . Finalize design and obtain funding for Library Community Services 2010 2011 expansion, Phase I . Market Community Gardens property Admin 6/07 . Update Parks master plan Community Services 7/07 5/08 Public Works . Remodel City Hall to increase security and efficiency Finance 4/07 9/07 Admin . Adopt Legion Park and Settlemier Park Master plans Community Services 1/07 1/08 Community Development . Design and build access road from Park Avenue to Public Works-manage design Police Facility and construction . Seek fundina for Phase 1 of Greenway Projects Community Services 3/07 3/08 . Complete Foundation start-up Community Services 6/06 6/07 . Oversee Aauatic Center Exoansion Community Services 6/06 2009 . Relocate Court and Court Offices Admin Page 10 ~ o Responsible Initiated By Completed By Departmentls \ . Expand Community Development and Building Community Development Division space . Evaluate relocatinq City shops to McNulty Property Public Works ENCOURAGE AND EMPLOY SUSTAINABLE PRACTICES: . Revise procurement procedures Attorney 2/07 6/09 Admin . Train staff (onaoina) All . Conduct Energy Audit of all City Facilities Community Services Aquatic Center: 2/07 Aquatic Center: 7/07 Public Works . Establish policies requiring purchase of only hybrids Admin and enemy efficient aas-oowered vehicles . Construct new, and renovate existing city buildings to LEEDs standards . Support: '" Compostinq '" Recyclina and use of recvcled materials '" "Green buildinq" ^' Public education . Provide a Qood examole . Investiqate waste-to-enerav conversion at WWTP Public Works Winter 07/08 Summer/Fall 08 . Evaluate use of bio-diesel for diesel powered Public Works equipment ~ i of Page 11 April 9, 2007 Dear Mayor Figley, We need your help to keep our low-power radio station, KPCN-LP, on the air! The Federal Communications Commission (FCC) recently loosened regulations governing the moving of full-power radio stations from one community to another. Nationally, 138 stations are seeking to move, many from rural areas closer to lucrative urban markets. Among them is "classic rock" station KWLZ, 96.1 FM, Warm Springs/Bend in Central Oregon. KWLZ's owner, Horizon Broadcasting Group based in Bend, has petitioned to move to West Linn. If Horizon's petition is granted, KWLZ full-power broadcasting would virtually obliterate KPCN- LP's weaker signal on our adjacent frequency, 96.3. Until very recently, changing a radio station's "community of license" required extensive process and a substantial justification. On November 29th, the FCC adopted a rule which re- classified such petitions as "minor" changes requiring minimal showing and much less scrutiny. The fact that 138 stations immediately jumped at the chance to move speaks volumes about the apparent impact of this rule change. When full-power stations seek to move, low-power FM radio stations, like KPCN-LP, are vulnerable because full-power licensees have superior rights even if a low-power station is already licensed to a particular community and broadcast channel. Our pro bono chief engineer informs us that there is no alternative channel immediately available and we are working with him to explore discretionary "second adjacent" locations for KPCN-LP. Meanwhile, we are filing informal objections to Horizon's request to move KWLZ and we are making the FCC aware that displacement ofKPCN-LP would be a big setback for the Woodburn area community, To help demonstrate that, we are gathering letters of support. Since I know you are a supporter of KPCN - LP, I have taken the liberty of preparing a draft of a letter you could sign. Please review the draft and make whatever changes you feel are appropriate. We need to act promptly: we must send in our submissions by Monday, Apri116th. Please contact me by email or call me on my cellphone (503) 781-1132 if you have any questions or to let me know if you can help us with a letter. We greatly appreciate your support. Sincerely yours, Larry Kleinman PCUN Secretary-Treasurer April 2007 Kevin J, Martin, Commission Chairman Michael J, Copps, Commissioner Jonathan S. Adelstein, Commissioner Robert M. McDowell, Commissioner Deborah Taylor Tate, Commissioner Federal Communications Commission 445 12th St. SW Washington, DC 20554 Re: KWLZ Minor Change Application and related displacement ofKPCN-LP and KPVN-LP Dear Chairman Martin and Commissioners, I write to express my support for KPCN-LP and KPVN-LP, 96,3 FM, in Woodburn. I am writing this letter because it has come to my attention that a pending petition before your Commission may result in termination of these stations' broadcasts. I am serving my third term as Mayor of Woodburn, a city of more than 22,000 inhabitants. More than 50% of Woodburn residents are Latinos, including a large portion of immigrants who speak little or no English. I believe displacing KPCN-LP and KPVN-LP would be a great loss to our community. I had the privilege of speaking at the community celebration on August 20th for KPCN-LP's inaugural test broadcast. That celebration culminated the extraordinary efforts of hundreds of volunteers and contributors to make KPCN-LP and KPVN-LP broadcast-ready. That event and those efforts alone amply demonstrated the broad support and deep commitment which the stations have generated. I am gratified to know that the stations are now broadcasting around the clock and have quickly become a trusted information source in the community, available to help City agencies and others get important information to all residents in the event of an emergency. There is no other noncommercial mass media outlet serving the Spanish-speaking in our City and surrounding area. Like most small cities, Woodburn has a variety of agencies that serve residents and promote a safe and orderly community. A large portion of Spanish-speaking residents have little or no interaction with or information about these agencies, the services they offer and the rules they follow. The City publishes a bi-lingual quarterly newsletter but literacy barriers limit its effectiveness as a communications vehicle, I and other City leaders recognize the powerful role which radio has traditionally played and continues to playas a prime information source in the Y' ...... ....... ,"- r immigrant communities. Therefore, when PCUN approached our City Manager seeking the City's collaboration on establishing a low power noncommercial station in Woodburn, primarily aimed at serving the Spanish-speaking immigrant community, we welcomed the opportunity. On June 26th, the Woodburn City Council unanimously approved a lease agreement authorizing PCUN to place the antenna for KPCN-LP/KPVN-LP on top of the City Water Tower to facilitate the widest possible reception of the stations' signal. The Agreement is valid for five years with provisions for renewal and the City agreed to change only a nominal monthly fee in view of the stations' noncommercial and public service nature. The Agreement also provides that the City is guaranteed the opportunity to air a regular program. The loss ofKPCN-LP and KPVN-LP would, in my view, be a major setback to our City's efforts to reach and involve all of our residents in the affairs that affect them. In closing, I ask you to do everything in your power to accommodate KPCN-LP's continued service to our community. Sincerely yours, Kathy Figley Mayor .. .,..." 11"