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Workshop Agenda - 03/24/2007 MEETING NOTICE I, KATHRYN FIGLEY, THE DULY ELECTED MAYOR OF THE CITY OF WOODBURN DO HEREBY CALL A SPECIAL WORKSHOP OF THE WOODBURN CITY COUNCIL TO BE HELD ON SATURDAY, MARCH 24, 2007, FROM 8:30 A.M. TO 4:00 P.M. AT SALUD MEDICAL CENTER, 1175 MT. HOOD AVENUE, WOODBURN, OREGON. THIS MEETING WILL BE HELD FOR THE PURPOSE OF SETTING CITY COUNCIL GOALS FOR 2007 AND 2008. THIS WORKSHOP IS CALLED PURSUANT TO THE WOODBURN CITY CHARTER AT THE REQUEST OF THE MAYOR. DATED THIS 21 5T DAY OF MARCH 2007. March 22, 2007 TO: FROM: SUBJECT: Mayor and Each City Councilor "-1"""/ ." City Administrator ":_.L4::::-"/ Goal Settin2: Follow-up Attached, for your review prior to Saturday's meeting, is the preliminary list of goals for 2007-09 that you developed in January. It includes, as you requested, a listing of the departments responsible for implementing each goal, estimated implementation and completion dates, and when possible, an estimate of additional resources needed to satisfy the goal. To sync up with the budget, goals extend out to June of 2009. In general, one department will take the lead, where multiple departments are involved. The lead department can be identified through the subject matter and the estimate of resources needed to meet goals. The other departments listed, for the most part, play support roles. In most cases where additional resources are not identified as needed, departments are already organized to deliver the goal, or can do so with some internal realignments. My purpose for wanting to discuss the resources needed, as I've mentioned before, is to provide a reality check. We may want to do it, but can we afford it, and if not, should it be on the list? The other reason is to assist with budget prioritization. We have limited discretionary funding available after baselines are covered; it should be directed to meeting your highest level priorities, if circumstances allow. What I hope to come away with from Saturday's session is a pared down list that represents what we can realistically do, or begin in the next two years. 1'd also like the Council's prioritization for delivering on these goals, so the most important will go forward first, or as opportunities present themselves. Each department head will be available to discuss your goals for their departments, and the information provided on the attached sheet. I have encouraged them to be frank with you about their capabilities and their own priorities, but to stay expansive in their views about what can be accomplished in the next two years. Although I doubt we'll need to spend much time on the subject, on Saturday I will also present a draft of a City of Woodburn values statement, for your consideration and approval. See you Saturday, as the Salud Medical facility, at 8:30 am. If you have any questions or comments, please feel free to contact me tomorrow. JCB 1" 1 ..... Responsible Department(s) Initiated By Com Dieted Bv I Additional Resources PROVIDE A BROADER RANGE OF QUALITY, AFFORDABLE, YOUTH ACTIVITIES: . Evaluate and monitor structure and quality of programs Community Services 3/07 6/08 $5,000 for development of recreation needs assessment. Admin . Develop additional activities and oroarams Community Services 3/07 6/08 $5,000 for development of recreation needs assessment. Community Services 3/07 6/08 $5,000 for development of recreation needs assessment. . Seek funding to support/offset program costs Police 1/07 6/09 Additional PD & CSD staff time to assist with Weed & Seed meetings and projects. . Take better advantage/make better use of city facilities such as Community Services 3/07 6/08 $5,000 for development of recreation needs assessment. the skateoark and aauatic center to offer new activities . Develop partnerships with non-profits/publiclfaith-based Community Services 3/07 6/08 $5,000 for development of recreation needs assessment. aaencies . Avoid/eliminate duolication of effort with other proarams Community Services 3/07 6/08 $5,000 for development of recreation needs assessment. . Implement ongoing customer satisfaction survey for programs Admin 3/07 6/08 $5,000 for development of recreation needs assessment. and activities Communitv Services PROVIDE A BROADER RANGE OF SELF SUPPORTING ADULT ACTIVITIES: . Survey demand for adult programs Community Services 3/07 6/08 $5,000 for development of recreation needs assessment. Admin . Develop opportunities to meet un-met demand for self- Community Services 3/07 6/08 $5,000 for development of recreation needs assessment. SUDDortina adult recreational proarams and activities . Avoid duplication of proarams offered bv other aaencies Communitv Services 3/07 6/08 $5,000 for development of recreation needs assessment. . Implement ongoing customer satisfaction survey for programs Community Services 3/07 6/08 $5,000 for development of recreation needs assessment. and activities CELEBRATE CULTURE AND DIVERSITY: . Continue to participate as a planning partner in Christmas, 4th Admin of July and September 16th (Mexican Independence Day) Community Services 7/06 6/09 celebrations Police Public Works . Provide financial support through TOT grant for eligible Admin activities Community Services 1/07 6/09 . Limit City involvement to providing locations (parks, plazas, Police Assure coordination of oversight on event safety plans and work etc.) pursuant to applicable rules and regulations, towards appropriate cost recovery of Police overtime costs for events indemnification, and limited staff support Admin Public Works Communitv Services . Establish organized, use of Downtown plaza, and other City Community Services 1/07 6/09 parks by actively seeking and scheduling performers, activities, and events. COMMUNITY ENGAGEMENT AND COMMUNICATIONS: . Continue to provide for language translation in City offices and Admin at public meetinQs . Emohasize hiah aualitv customer service All . Provide non-financial support to Chamber of Commerce All Citizens Academv . Improve staff capability and consciousness through training and All recoanition Proposed Goals for 2007-09 - Page 1 "'! ResDonsible DeDartment(s) Initiated By Completed Bv Additional Resources . Increase use of video production, community access television, Finance 7/1/07 12/31/07 Train Initial training 10-15 hours. Minimum of 2 hours / Y, hour of and the Internet to educate and inform 6/30/08 programming. All . Actively "market" City proarams and activities All . Update telephone svstem to answer frequently asked auestions Finance 7/1/07 12/31/07 . Augment public information and advertising activities in City Recorder "Independent" and "Statesman Journal" with other publications Community Development and in other media. Public Works . Develop radio programming for KPCN radio Admin - Primary All . Complete website upgrade Finance 6/30/07 Marta, stds, translated All . Provide for e-commerce Finance 12/31/07 Comm Svcs: Funding for new registration system, $2K initially, time All for staff training. . Install customer self-help computers in strategic locations Finance 6/30/08 Community Development, Public Works, Community Services, at Librarv . Complete volunteer clearinahouse and coordination proiect Communitv Services-RSVP 1/07 8/08 . Conduct communitv survevs Admin REVITALIZE DOWNTOWN WOODBURN: . Complete Downtown Plan that encompasses downtown and Admin 1/07 10/07 NA east of the RR tracks, and Youna Street Communitv Develooment 1/11/07 9/30/07 . Complete Comprehensive Plan and Zoning Amendments, as Attorney 7/07 1/08 NA apolicable Community Development 7/07 1/08 . Establish Design Guidelines Admin 7/07 12/07 Community Development 7/07 12/07 Admin 6/08 2020/0ngoing Javier? . Initiate Commercial Rehabilitation Loan/Grant program Finance COG-North Willamette Valley Development Corp; grant plus 137 plus sale of Salud - Residents . Continue 10 seek grants to offset project costs/extend UR Downtown Plan, track loans and URA Admin fundina . Seek funding to complete renovation of/ evaluate potential for Admin sale of 347 N. Front Street . Fund, desian, and build Gazebo in Plaza Admin . Imolement Urban renewal orooram N Revise 1 year Capital Budget Admin 4/07 5/07 CIP Finance 4/08 5/08 Admin 4/07 4/07 CIP N Develop six year Capital Improvement Program Finance 4/08 4/08 What projects and what order? Public Works Jan/Feb each year Mar/April each year N Construct Front Street project, Phases II and III Public Works Undergrounding + Winter 07 Total Front/Alley costs are approximately $4.2 million. Admin pavement summer 07 N Complete Alley project, Garfield to Cleveland Public Works Summer 08 Fall 08 $170K pavement improvements. Admin . Maintain increased Police Patrol Activities in Downtown Police 1/07 ? Overtime to augment patrol staff until training is complete on new PURSUE ECONOMIC DEVELOPMENT: hires, Auaust 07 . Implement Urban Renewal Proarams Admin I -+ Page 2 ""! ReSDonsible DeDartment(S) Initiated By Completed By Additional Resources Community Development Acknowledgement appeal . Manage Comprehensive Plan industrial land master-planning period 4/16/07 requirements Attorney Public Works . Adopt Public Investment plan Admin . Implement Public Investment plan Admin . Determine and organize for business recruitment Admin responsibilities . Partner with Chamber of Commerce and WDA to recruit and Admin retain business . Conduct needs analysis of Highway 99E commercial area, as Community Development 7/08 TGM review similar to Downtown Plan basis for transportation improvements, renewal, and business Admin recruitment DEVELOP NECESSARY SYSTEMS INFRASTRUCTURE: . Initiate planning to expand City circulation system on Crosby Community Development 4/16/07 SDCs Parks Rd, Parr Rd. and South Bypass Public Works Initiated bv TSP adoption Continual Will be monitored as develooment in these areas beains. $20 million+ . Evaluate options for addressing DEQ water quality and Community Development 9/06 DEQ lead agency. temperature concems at WWTP Public Works 7/07 1/09 $500,000 loan obtained from DEQ. Payback after project complete. 5-year loan. Admin 2/07 6/07 . Analyze and Adopt revised Wastewater rates Finance Implement by 9/31/07. Public Works 3/07 10/07 Rate review committee formed; review in proQress. $20,000. . Complete Storm water cost allocation and funding Finance 1/08 12/09 Add to water bill. recommendations Public Works 1 0/07 6/08 $80,000 consultant analysis and recommendations - SDC update. Admin Finance 1/1/09 6/30/09 Hardware - 2K per site . Develop I-net capabilities All Cost of switches Committee of users Public Works 1 0/07 6/08 Included with complete storm water cost allocation above. . Investigate creation of Stormwater Utility District Admin Attornev IMPROVE THE APPEARANCE AND QUALITY OF COMMUNITY: . Review and revise as appropriate code enforcement-related Attorney 2/07 6/09 ordinances Community Development Police 1/07 6/09 . Alarms Police 1/07 6/07 Council workshop, Chamber of Commerce contact, part-time alarm Attornev clerk Police 1/07 ? Staff time to do background checks if required. . Peddler's licenses Attorney Finance . Animals Attorney 2/07 12/07 Police Staff time to investiaate additional violations. . Promote public awareness of code requirements through Admin education All . Implement Housing Ordinance Community Development 2/16 10/15/07 Uniform Housing Code. Complaint basis. Attorney . Initiate Urban Forestry Program $50,000 for consultant to assist with survey, strategy, and public information. - Survey existinQ riaht-of-way and historic trees Public Works Summer 07 10/08 - Develop a replacement strateay and schedule Public Works Winter 07/08 1 0/08 -1 Page 3 "'! Responsible Departmentls) Initiated By Com Dieted Bv Additional Resources -" Develop public information proQram Public Works Spring 08 10/08 . Reinstate Residential Rehabilitation Program Admin Community Development PROVIDE A SAFE AND SECURE COMMUNITY: . Attain Oregon Accreditation Alliance accreditation for PD Police 1/07 6/08 Staff time to complete accreditation standards Attorney . Initiate Strategic Planning to implement policing districts and Police information based oolicina Admin Police 2/07 6/08 . Policing districts . Information based policing . Monitoring clearance rate . CRT and gang enforcement initiatives - Develop Interim Policing Plan: (1-3 years) . Maintain increased patrol activities downtown . Maximizing police staffing thru call load review, criminal process review, force realignment, auxiliary resources, etc. . Special events planning partnership. year 1 plan outcomes to be reported by February 2008, force maximization efforts to be reviewed with Council bv November Admin Police 7/07 6/09 Plan created in concert with stakeholder representatives deigned to - Develop Strategic Policing Plan (3-5 years) deliver the type and amount of services stakeholders wish to see. A short term "vision" of future police services in Woodburn. Initial plan to be created bv June 08. Admin Police 7/08 6/09 Plan created in concert with stakeholder representatives deigned to - Develop Long Term Policing Outline: (5-10 Years) deliver the type and amount of services stakeholders wish to see. A short term "vision" of future police services in Woodburn. Initial long- term oolicina outline to be created by June 08. Police 7/07 6/08 Coordinate city emergency management to bring all city departments . Complete Emergency Management System Development Public Works to full NIMS compliance and operational status and interoperability All with other aaencies. To be completed bv June 08. Finance 2012 May need to find alternative to Gervais Telco. Police 2/07 6/08 In concert with city IT dept., develop plan to meet coming challenges . Develop City Wireless Plan Public Works of pending FCC rule changes (January 2013), police and citywide voice and data transmission needs, NORCOM issues. To be completed bv June 08. . Participate in Weed and Seed program development and Police 2/07 6/09 Additional PD & CSD staff time to assist with Weed & Seed meetings implementation and projects. Community Services . Focus areater attention on Datrol activities in Downtown Police Police 6/07 6/09 . Increase drug abuse awareness activities Admin Community Services MANAGE GROWTH: . Continue to implement Urban Renewal Admin Attorney Partially completed. 6/07 . Evaluate Ballot Measure 37 impact on codes Community Development Consider for all text amendments Public Works ..... Page 4 '"! Responsible Department(s) Initiated By Completed By Additional Resources . Update development code to correct deficiencies and address Community Development 1/3/07 6/30/07 chanQes in law and circumstances Evaluate options for implementing "concurrency" requirements Community Development 2/28/07 2/17/07 . Attorney Community Services Parks SDC 5/08 Parks SDC: 7/08 Funding for Park SDC Plan update $15-20K. Funding for Master plan . Establish SDC's and TIF's that fully offset new development's update $70K. impact on community facilities and transportation system Public Works 2/07 8/07 $25,000 contract awarded for TIF update. Admin Attorney . Complete and follow through on Comprehensive Plan Community Development Ack.4/16/07 Amendments and UGB expansion Public Works ~ Defend any potential appeal Attorney Timeline controlled by Court. Community Development Ack.4/16/07 7/16/07 ~ Oversee annexations, as they occur Community Development As occur ~ Administer Interchange Management Plan Community Development 4/16/07 Public Works Unknown Review as required and monitor development in area as it occurs. ~ Administer Southwest Industrial Reserve master planning Community Development 4/16/07 requirements Public Works Unknown Review as required and monitor development in area as it occurs. PARK DEVELOPMENT: . Complete Community Center pre-design and site selection, and Community Services 1/06 2012 seek fundina for construction Admin . Complete WMAC expansion Community Services 1/06 2009 Protect fundina - amount unknown. Time to seek funding. . Completed desiQn and initiate cultural arts center construction Community Services 2011 2012 FundinQ amount unknown. Time for project to move up prioritv list. . Obtain funding for and complete ball field complex at Community Services 3/08 6/09 Grant funding amounts unknown. SDC eligible? Centennial Park . Obtain grants and contributions to fund greenway Community Services 7/07 3/08 Develop accurate cost estimates. improvements . Develop Hermanson Park III and Hermanson Pond Community Services 3/07 Develop funding: grants & SDCs package. Public Works Community Development 2/26 6/1/07 PW preliminary design for driveway by end of March. . Complete master plan for Legion and Settlemier Parks Community Services 1/08 6/09 $2,000 to update Legion Park plan with new community center location. Community Services 7/07 5/08 Funding $70K consultant services (SDC eligible). . Complete Parks Comprehensive Plan update Community Development Public Works . Revise Parks SDC methodology Community Services 5/08 Funding $15-20K consultant services (SDC eligible). Finance 1/08 1/09 After master plan has been updated. . Revise Centennial Park master plan Community Services 3/08 8/08 . Renovate one playground each year, consistent with Community Services 8/06 Ongoing Consistent funding - $30K annually equipment costs, maintenance Recreation and Parks Board recommendations staff input, volunteer assistance. . Identify funding for, and initiate LeQion Park renovation Community Services 2011 2012 Non-SDC funding: $2.5 million. . Identify funding for, and complete Settlemier Park acquisitions Community Services 2011 2012 Non-SDC funding: $2 million. and renovation . Identify fundina for Burlingham Park renovation Community Services 2015 2016 Non-SDC fundinQ. Amount? Time to move up the priority list. TEAM BUILDING AND ORGANIZATIONAL DEVELOPMENT: . Continue current activities All . Continue Employee recognition program Community Services 2/20/07 Ongoing Allocated funding - $3K annually, staff time. Admin . Complete Community Services re-organization Community Services 7/06 1/07 Admin ... Page 5 ~ ResDonsible DeDartmentls\ Initiated By Completed By Additional Resources . Reorganize Public Works Department Admin Public Works . Recruit and hire Assistant City Administrator Admin . Oraanize departments for most efficient service delivery Admin . Increase commitment to employee training by targeting funds to Admin 7/1/07 6/30109 training budgets Finance $200 & $400 = $40,000 All . Seek additional employee training opportunities as funding All permits . Incorporate diversity trainina into new-hire reaimen Marv . Provide city-wide training to all employees, semi-annually Admin City Recorder N 2007: Workplace and Sexual Harassment Customer Service N 2008: Diversity Personnel Polices and procedures . Develop additional employment contracts with Middle- Admin manaQers . Complete baraainina Admin N AFSCME Admin N WPA Attorney 1/08 6/08 Contract expires 6/30/08 Police . Evaluate/Implement Centralized Purchasina Finance 7/1/08 12/31/08 DEVELOP TECHNOLOGICAL INFRASTRUCTURE: . Telecommunications - hiah speed Internet and I-net caoabilitv Finance 7/1/08 6/30/09 Participation of D, FD & CCC Finance 7/1/07 6/30/09 Software. May require 1 additional FTE . Update City GIS system capabilities Community Development Ongoing Police ? GIS capabilities are necessary for Information Based Policing svcs. Public Works Initiated bv IS 3/09 08/09 budget cycle is likely to require $30,000. . Incorporate technoloaical advancements in City processes All . Evaluate VOIP for phone svstem Finance 1/1/09 6/30/09 PLAN AND DELIVER TRANSPORTATION SYSTEM IMPROVEMENTS: . Regional N Establish LID's for Front Street, and Tout Street, and Alley City Recorder Front St - 2/07 No LID needed Process is ongoing on all projects. Budget is planned. Finance Tout St - 4/07 Summer 08 improvement projects, and for paving unpaved streets. Public Works AIIev - 10/07 Spring 08 N Complete Boone's Ferry and Country Club and Front Street Public Works 5/07 Contract awarded. Work nearing completion. proiects N Continue to seek funding for 1-5 interchange and Highway Public Works Continual Ongoing coordination with ODOT and others. 214 widening projects Admin Public Works 10/07 Part of TIF update in progress. N Analyze and modify SDC's to fund City Share of interchange Admin Attornev N Establish funding agreements with properties within Admin interchange management area for cost sharing of Attorney improvements Community Development Public Works N Evaluate operational and financing options to expand transit Public Works 4/08 Report on options to Council to be completed by staff. services -t Page 6 ""! Responsible DeDartment{s) Initiated By Com Dieted By Additional Resources - Partner with ODOT to develop park and ride facility near the Community Development 12/06 mtg. Public Works 3/07 by ODOT 1 0/08 Costs included in STIP project for ODOT funding. 1-5 interchange Admin - Construct sidewalk adjacent to Highway 214 from High Public Works 10/08 $750,000 ODOT grant and City funding. School to Prooress Wav . Local - Pave one unpaved street each of the next two years, as part Public Works Each year 1 .5 mile Projects for Summer 07 are being developed. $350Klyr. of a continuing proaram to pave all unpaved streets - Install curb and sidewalks on some streets Public Works Unknown Sidewalk and curb needs till be evaluated as part of maintenance projects. Cost would vary with scope. - Ready projects for arant opportunities Public Works Continual Ongoing review. Community Services 3/07 9/08 Funding for Greenway improvements. Phase 1: $440,000. $200,000 - Develop Bike/Pedestrian/Golf cart paths in greenways SDC match. Public Works Unknown $750,000 estimate in TSP. Communitv Develooment - Complete Hardcastle Ave. rail realignment Public Works 1/08 Unknown Would require coordination with ODOT rail and railroad. May require purchase of riaht-of-wav for proper radius (cost unknown). - Renovate Harrison St., Front St. to Settlemier Ave. Public Works 1/09 1 0/099 Cost unknown. Would require extensive curb and sidewalk work piUS some street reconstruction. Estimate $470K. - Renovate Hayes St., Front to Second streets Public Works 1/09 1 0/09 Cost unknown. Would be incorporated into downtown urban renewal work. Estimate $220K. Public Works Fall 07 Winter 07 $10K. Evaluation preliminary engineering followed by $200K for - Evaluate re-opening 5th Street to through traffic Admin connection to Hwy 214 and safety improvements plus $300K for 5111 Street north of Harrison Street. ENHANCE FISCAL STABILITY: . Seek project specific fundina to supoort road and sidewalk work Public Works Continual OnQoina coordination on potential proiects includes Hw. 214. . Seek and develop new revenue sources to support adult and Community Services 3/07 6/09 Determine Council support for increased fees. Develop partnerships youth proarams with other oraanizations (Boys & Girls Club). . Seek additional grants to support other city prOQrams All Community Services Parks SDC: 5/08 Parks SDC: 7/08 Parks SDC methodology updated: $15-20K. . Revise System Development charges and Traffic Impact fees Public Works 10/07 Consultant under contract for TIF update. Storm SDC will be evaluated as part of stormwater utility study. . Prepare 3-5 year revenue/expenditure forecasts Finance 7/1/07 2/1/08 $5-1 OK Admin CONTINUE TO PARTICIPATE IN THE STATE AND FEDERAL LEGISLATIVE PROCESS: . Coordinate with League of Oregon Cities and State/Federal Admin legislative delegations on legislative matters of interest to All Woodburn . Continue to take positions on matters of pending legislation with Admin potential impact to City All FACILITY DEVELOPMENT: . Complete Community Center Pre-design and site selection Community Services 1/06 6/07 project . Finalize design and obtain funding for Library expansion, Phase Community Services 2010 2011 I . Market Community Gardens orooertv Admin . Update Parks master plan Community Services 7107 5/08 $70K SDC funding. Public Works --i Page 7 ""! Responsible Department(s) Initiated By Completed By Additional Resources . Remodel City Hall to increase security and efficiency Finance 4/07 9/07 Move wall when Court relocates. Admin . Adopt Legion Park and Settlemier Park Master plans Community Services 1/07 1/08 Revise Legion Plan and bring to Council. Determine final Master Plan Community Development desian. $2,000 to update LeQion Plan/Communitv Center location. . Design and build access road from Park Avenue to Police Public Works-manage design and Facilitv construction . Seek fundina for Greenway Proiects Communitv Services 3/07 3/08 Phase I needs $200K SDC match. . Complete Foundation start-up Community Services 6/06 6/07 Staff time must be dedicated toward assistinQ the foundation. . Oversee Aauatic Center Exoansion Communitv Services 6/06 2009 Cost unknown. . Relocate Court and Court Offices Admin . Expand Communitv Development and Buildina Division space Community Development . Evaluate relocating City shops to McNulty Property Public Works NA Impractical due to distance from City and for efficient maintenance and repair effort. ENCOURAGE AND EMPLOY SUSTAINABLE PRACTICES: . Revise procurement procedures Attorney 2/07 6/09 Admin . Train staff (ongoinQ) All . Conduct Energy Audit of all City Facilities Community Services Aquatic Center: 2/07 Aquatic Center: 7/07 Initial review by PGE. Ongoing as replacement and repair of major Public Works components is needed. . Establish policies requiring purchase of only hybrids and energy Admin efficient gas-powered vehicles . Construct new, and renovate existing city buildings to LEEDs standards . Support: - ComDostina - Recvclina and use of recvcled materials - "Green buildina" - Public education . Provide a aood exam ole . Investigate waste-to-energy conversion at WWTP Public Works Winter 07/08 Summer/Fall 08 $20,000 consultant will be obtained to determine feasibility, then approximatelv $200,000. . Evaluate use of bio-diesel for diesel Dowered equipment Public Works Will evaluate costs as supplies become more available. ..... Page 8 City of Woodburn Vision Statement W oodbum will be a safe, vibrant, full service community. Woodburn will be a community of unity, pride, and charm. It will be sustainable, technologically advanced community with a functional multi-modal transportation system. Woodburn will thrive as a regional focus for the advancement and enjoyment of the arts, culture, leisure and recreational activities. Woodburn will be a great place to live, work, and visit. City of Woodburn Values Statement We accomplish our vision through our commitment to: Accountability We take personal responsibility for our actions and for delivering results. Weare productive, we work efficiently, and we spend the taxpayers' money wisely. Caring We take pride in our work. Weare loyal to the community and the organization. We invest in, and care deeply about, Woodburn. Creativity We pursue excellence by seeking innovation, taking calculated risks, and showing initiative. Diversity We seek input from all viewpoints, backgrounds, and philosophies. We treat each person with dignity, fairness and respect. Integrity We tell the truth, behave morally and ethically, and respect the public's trust in us. We treat everyone fairly, and equally. We follow through, and honor our commitments. Openness Weare open-minded and inclusive. We seek to inform, educate, and engage citizens in the conduct of public business. Service Weare approachable and responsive to the needs of our community. We deliver outstanding City services with professionalism, consistency, and a "can-do" attitude. Teamwork We work together as a team, across all boundaries. By cooperating and communicating, and supporting each other, we accomplish more. Minutes Woodburn Recreation and Parks Board Tuesday, October 17, 2006 7:00 p.m. Minutes Board Workshop February 28, 2007 6:00 - 8:30 pm 1. Call to Order Jim Row began the meeting at 6:10 p.m. 2. Present Board Chair Bruce Thomas Present Board Secretary Rosetta Wangerin Present Member Joseph Nicoletti Present Member Judy Wesemann Absent Member Eric Yaillen Present Member vacant vacant Member vacant vacant Staff present: Jim Row, Community Services Director; Steve Patterson, Recreation Services Manager; Paulette Zastoupil, A.A. 3. Review City Council Goals Jim reviewed the draft proposed City Council Goals with the Board members with emphasis on Parks and Recreation. Discussion and questions were answered involving the City's level or participation in various events, specifically the Christmas and 4th of July activities. Jim then continued with each section of goals. 4. Project Discussion 1) Parks and Recreation Comprehensive Master Plan The 1999 Parks and Recreation Master Plan needs to be updated, since it is out of date, due to additions to our inventory, changes in population growth estimates, and a significantly updated CIP. A consultant will be hired to complete this and the project could cost as much as $80,000. This project is eligible for SDC funding. The Board discussed and agreed to support this. 2) SDC Methodology Update The City's SDC Methodology was last updated in 1999. Since then, fees have only received small annual COLA adjustments, consistent with the City's SDC ordinance. Jim believes that the methodology will need to be updated as soon as the Master Plan project is completed. This project is expected to cost about $15,000 and is eligible for SDC funding. This is a wise investment, since it is very likely that our SDC fees will increase substantially through this update process. The Board discussed and agreed to support this. 3) Mill Creek Greenway Phase I The Board discussed the plan and viewed the south section of the map. The estimated cost to complete this section would be $440,000. The Board stated how important to create trail system standards (signage, bench Page 1 12. Burlingham Park renovation Jim explained that he wasn't sure why the renovation of Burlingham Park was listed as a City Council Goal. The Board discussed this project briefly and felt that it was a pretty low priority. Minutes Woodburn Recreation and Parks Board Tuesday, October 17, 2006 7:00 p.m. 13. Woodburn Community Foundation The Foundation is a key part of funding and grant writing to meet department goals, and was discussed throughout the workshop. Steve shared that 95% of the work has been completed and that Mayor Figley was recruiting the necessary Foundation Board Members to continue the process. 14. Recreation Needs Assessment Steve explained to the Board how the needs assessment would be an important tool for taking inventory of existing services, and community needs. He then explained how the results would be used to evaluate which services the City was in the best position to provide and which are better provided by another agency. The result of this assessment would also be used as a marketing and promotion tool and help the department meet the Council goals of expanding adult and youth programming. Jim shared that Steve is preparing an additional funds request to hire an intern to help with the data collection required of this project. 15. Project Prioritization The Board members were asked to prioritize the following 8 projects. They were asked to assign a 1-8 score to each project, with 8 representing their highest priority and 1 representing their lowest priority. They could use each number (1-8) only once. The projects with the highest scores would be determined to be the Board's highest priorities for the coming year. The results are as follows: Project Bruce Rosetta Eric Joseph Total 1. Annual Plavaround Replacement Initiative 8 8 8 8 32 2. Aquatic Center Expansion 4 7 7 6 24 3. Mill Creek Greenway Phase I 7 4 5 5 21 4. Implementation of Leaion Park Master Plan 3+ 5 6 4 18+ 5. Implementation of Settlemier Park Master Plan 5 6 3 3 17 6. Centennial Park Phase IV 6 3 4 2 15 7. Community Arts and Cultural Center 1 1 1 7 10 8. Burlingham Park renovation 2 2 2 1 7 Paulette Zastoupil, Recording Secretary Rosetta Wangerin, Board Secretary Date Date Page 3 SELECTED OREGON PARKS SDC RATES as of 03/01/07 Single "Non- City or Parks District Family Multi-Family Residential West Linn $ 8,029 $ 5,677 $ - Gresham (Sprinowater Area) 7,299 7,299 152 Sherwood 7,647 5,739 79 Gresham (Pleasant Vallev Area) 6,603 6,603 115 North Plains 4,941 4,941 - Corvallis 4,893 3,627 - Canby 4,725 3,869 129 Hillsboro 4,430 4,430 743 Happy Valley*" 4,222 4,222 - Tioard 4,812 3,868 327 Tualatin 4,290 4,290 - Troutdale 3,600 3,600 - Bend Metro PRD (Bend) 3,340 2,996 - Portland** 3,053 1,986 - Tualatin Hills PRD (Beaverton )** 3,574 2,749 112 Salem 2,963 1,937 - North Clackamas PRD** (east of 1-205) 2,860 2,277 - Oreoon City 3,056 2,417 200 Lake Osweoo 3,379 3,454 316 Medford 2,896 2,014 50 North Clackamas PRD** (west of 1-205) 2,399 1,996 - Wilsonville 2,451 1,863 65 Gresham (current City Limits)"*" 2,350 2,350 35 EUQene** 1,345 1,345 - " Non-residential rates are per employee except for Hillsboro, which is per parking space. "* Parks SDC methodologies and rates are currently being reviewed and updated. "** Gresham (current City Limits) rates effective 04/01/07 are $3,185 per dwelling unit, $35 per employee. For more information, contact: Don Ganer at 503-690-8981 or email DGaner@GanerAssociates.com