Agenda - 02/12/2007
CITY OF WOODBURN
CITY COUNCIL AGENDA
FEBRUARY 12, 2007 - 7:00 P.M.
KATHRYN FIGLEY, MAYOR
WALTER NICHOLS, COUNCILOR WARD 1
RICHARD BJELLAND, COUNCILOR WARD \I
PETER MCCALLUM, COUNCILOR WARD III
JAMES COX, COUNCILOR WARD IV
FRANK LONERGAN, COUNCILOR WARD V
EUDA SIFUENTEZ, COUNCILOR WARD VI
CITY HALL COUNCIL CHAMBERS - 270 MONTGOMERY STREET
1. CALL TO ORDER AND FLAG SALUTE
2. ROLL CALL
3. ANNOUNCEMENTS AND APPOINTMENTS
Announcements:
A. City Offices and the Woodburn Public Library will be closed
Monday, February 19, 2007, in observance of the Presidents'
Day holiday.
B. The Woodburn Aquatic Center will be closed February 17
through March 11, 2007 for annual maintenance.
C. A budget hearing to consider a supplemental appropriation
will be held on February 26, 2007 at 7:00 p.m.
Appointments:
D. Budget Committee
1
E. Wastewater Rate Committee
2
4. PROCLAMATIONS/PRESENTATIONS
Proclamations:
A. Woodburn's Tulip Festival- March 20 thru April 22, 2007
9
Presentations:
B. 2006 Crime Statistics Review - Police Chief Scott Russell
10
5. COMMITTEE REPORTS
A. Chamber of Commerce
B. Woodburn School District
"Habra interpretes oisrJonibles para aquellas personas que no bablan Inglesl previo acueroo. Comunlquese
al (503) 980-2485:'
February 12, 2007
Council Agenda Page i
T'
T~ r
6. COMMUNICATIONS
A. Willamette Broadband Rate Change Notification 25
7. BUSINESS FROM THE PUBLIC - This allows the public to introduce items
for Council consideration not already scheduled on the agenda.
S. CONSENT AGENDA - Items listed on the consent agenda are considered
routine and may be enacted by one motion. Any item may be removed
for discussion at the request of a Council member.
A. Woodburn City Council minutes of January S, 2007 26
Recommended Action: Approve the minutes.
B. Woodburn City Council Work Session minutes of January 20, 30
2007
Recommended Action: Approve the minutes.
C. Woodburn City Council Special Meeting and Executive Session 50
minutes of January 27, 2007
Recommended Action: Approve the minutes.
D. Claims for December 2006 52
Recommended Action: Receive the report.
E. Building Activity for January 2007 56
Recommended Action: Receive the report.
F. Planning Project Tracking Sheet dated February 5, 2007 57
Recommended Action: Receive the report.
G. Aquatic Center Project Update 59
Recommended Action: Receive the report.
H. Police Department Statistics December 2006 61
Recommended Action: Receive the report.
9. TABLED BUSINESS
None.
10. PUBLIC HEARINGS
A. None.
February 12, 2007
Council Agenda Page ii
1"
" ""r"" T
11. GENERAL BUSINESS -Members of the public wishing to comment on items of
general business must complete and submit a speaker's card to the City
Recorder prior to commencing this portion of the Council's agenda.
Comment time may be limited by Mayoral prerogative.
A. Council Bill 2653 - Resolution opposing any legislation that 67
imposes limits on the ability of local governments to adopt
park system development charges based on comprehensive
master plans
Recommended Action: Adopt the resolution.
B. Council Bill 2654 - Resolution authorizing the City of Woodburn 71
to apply for a grant from KaBOOM! for playground renovation
at North Front Street Park.
Recommended Action: Adopt the resolution.
C. Acceptance of Bancroft Bond Application 73
Recommended Action: Accept the Bancroft Bond application
submitted by the property owner within the Boones Ferry Road
Local Improvement District which was filed after the initial
1 O-day filing period.
D. 2007 OLCC Renewal 75
Recommended Action: Recommend to the Oregon Liquor
Control Commission the renewal of fifty-three (53) liquor
licenses and the denial of one (1) license.
E. Liquor License Greater Privilege - Full on-Premise Sales 83
Recommended Action: Recommend that the OLCC approve
a Greater Privilege application for The Raven Inn Inc.
F. Woodburn Foundation 85
Recommended Action: Appoint a Council member to serve
on the Woodburn Foundation's Board of Directors.
G. Video Production Services Agreement with WCAT 86
Recommended Action: Approve and authorize the City
Administrator to execute the attached agreement for video
production services with Woodburn Cable Access Television.
H. Acceptance of Proposal and Award of Contract 98
Recommended Action: Accept the proposal and award the
contract to Harper, Houf, Peterson, Righellis Inc. for professional
consulting design services in connection with North Front Street
Improvements in the amount of $225,815.
February 12, 2007
Council Agenda Page iii
,..
'''r" - 't
12. NEW BUSINESS
13. PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS - These
are Planning Commission or Administrative Land Use actions that
may be called up by the City Council.
A. Community Development Director's approval of Design Review 100
06-12 located at 1535-1575 Mt. Hood Avenue (Mid Valley
Plaza)
14. CITY ADMINISTRATOR'S REPORT
15. MAYOR AND COUNCIL REPORTS
16. EXECUTIVE SESSION
A. To consult with counsel concerning the legal rights and duties
of a public body with regard to current litigation or litigation
likely to be filed pursuant to ORS 192.660 (1 )(h).
B. To consider records that are exempt by law from public
inspection pursuant to ORS 192.660 (1) (f).
17. ADJOURNMENT
February 12, 2007
Council Agenda
Page iv
1"
'-' .,.., ~ i
I " r
~~, ,'tni~,'.4" '"
~
WQ.on!iVRN
{", () r p 1) r d ,.: J 1 ~ fl .,
~~
3D
.
.
February 7, 2007
TO: City Council
FROM: Kathy Figley, Mayor
SUBJECT: Budget Committee Appointments
The following appointments are made, subject to the approval of the Council.
Please forward any adverse comments to me prior to the Council meeting on
Monday, February 12, 2007. No reply is required if you approve of my decision.
BUDGET COMMITTEE
Position II - Rene Perez - term ends 12/31/07
Position V - Don Judson - term ends 12/31/09
1
.,.
.", '"<P'" ~ ,.
~
WQODBURN
l~(c'porartd 1889
3E
~~
.
.
February 12, 2007
TO:
Honorable Mayor and City Council
FROM:
John C. Brown, City Administrator
SUBJECT:
Wastewater Rate Advisory Committee Appointments
RECOMMENDATION:
It is recommended the City Council approve Mayoral appointments to a
Wastewater Rate Advisory Committee.
BACKGROUND:
In December 2006, City staff advised the Council of the need for a wastewater
rate adjustment. A copy of the report to Council from that meeting is attached
for your information (Attachment 1). Council accepted staff's recommend-
ations, and authorized:
· Staff to initiate the steps needed to implement a wastewater rate
increase;
. The Mayor to appoint a Wastewater Rate Advisory Committee; and
. The City Administrator to enter into an agreement for professional services
to conduct an interim rate study.
DISCUSSION:
Staff completed and issued, and has reviewed the responses to, a request for
proposals to complete the interim rate study. The City selected, and a
professional services contract has been awarded to, the Galardi Consulting firm
of Portland to conduct the rate review. The Galardi firm has conducted a
significant number of utility rate studies for other Oregon cities, and appears very
well qualified.
Staff has also discussed with the Mayor her preferences for size and composition
of the advisory committee, and has recruited members to serve on the
committee. For manageability, and because the committee will be tasked to
Agenda Item Review: City Administrator ~
City A Horney
Finan I
2
'...., _ ,.. l' t
Honorable Mayor and City Council
February 12, 2007
Page 2
.
.
assist with an interim adjustment, composition is limited to five members. We
sought to obtain a broad representation of the City, and especially wastewater
users, and took into account issues raised during the City's previous rate
adjustment in 1995. The following criteria were used to select committee
members: 1) a larger industrial user; 2) a downtown business; 3) a larger user
from the 99E area; 4) an individual living in Senior Estates; and 5) a
representative of the city at-large, from the City's Budget Committee. Based on
concerns expressed in 1995, it was felt that one of these should be in the
laundromat business.
Recommendations for four of the five positions are made as of the writing of this
report. The fifth position, representing larger users in the Highway 99E area, is not
confirmed. Depending on timing and the business' response, a recommend-
ation for the fifth position may be presented to you Monday night.
Recommended by the Mayor for your approval are:
. Jeff Southwell, Specialty Polymers
. Willis Grafe, Senior Estates resident
. John Reinhardt, Woodburn Budget Committee
. Martin Peterson, Peterson Equipment, downtown laundromat owner
The committee is expected to meet approximately six times between February
and June 2007. Meetings will be noticed to the public, conducted in the
evenings, and expected to last approximately two hours each.
FINANCIAL IMPACT:
Task force members are volunteers and receive no compensation for their
services. Professional Services provided by Galardi Consulting are not-to-
exceed $20,000 and will be charged to the City's Wastewater fund.
3
,..
''T""' r
I '
~~.
W~N
Jj~6~_1 L 12E
r~'~
Ilfc"r,Qf'tJlul t81/9
.
.
December 6,2006
TO:
SUBJECT:
Honorable Mayor and City Council through City Administrator
G. S. "Frank" Tiwari, Public Works Director~
Wastewater Rates
I
~-
FROM:
RECOMMENDATION: It is recommended the City Council authorize:
· Staff to initiate the steps needed to implement a wastewater rate increase;
· The Mayor to appoint a Citizen Wastewater Rate Advisory Committee;
· The City Administrator to enter into an agreement for professional services to
conduct an interim rate study to address operational, facilities planning and some
construction funding needs in the Wastewater Funds.
BACKGROUND: Following completion of the Wastewater Master Plan in 1995, City
Council approved a rate increase effective in November 1995 to fund construction and
operation of the City's new wastewater treatment facility. Funding for the completion of
the plant was from a combination of rate revenue. system development charges and
Department of Environmental Quality (DEQ) Clean Water State Revolving Fund (SRF)
loans. The SRF loans provided the major portion of funding for the plant and have a 20-
year payment schedule.
The rate increase also funded the continuing operation and maintenance of the
treatment plant and the collection system and funded SRF payments and reserves. The
new plant required additional maintenance personnel and was significantly more
complex than the treatment operation it replaced. Sewer line miles have increased by
over 15% since 1995, and inflation by itself has increased by approximately 36% during
the same period. A 46% increase in population has increased the cost of operation and
has brought in more revenue. That has postponed the need for rate increases for a
number of years.
The new plant significantly increased Wastewater costs over the previous plant
operation. The new plant utilizes significantly more electricity and requires more skilled
maintenance personnel. After the warranty period expired, component replacement and
maintenance costs also increased for the treatment plant. These higher utility and
operational costs along with ongoing economic inflation caused operational budgets to
increase. These increased costs resulted in reduced reserves and contingency funds
during the current 2006-2007 fiscal year as shown on the attached chart. This trend
was the subject of discussion during at least one session of budget committee
Agenda Item Review: City Administrat
City Attorney
Finane
65
4
,..." ..' ....
Honorable Mayor and City Council
December 6, 2006
Page 2
.
.
workshops, and the need for a rate adjustment was acknowledged. A Public Works
goal of completing the rate study by February 28, 2007 was adopted during the budget
process and the process is about two months behind this schedule.
The City, however, must continue to respond to changing environmental regulations.
Staff has discussed with Council the need for modifications to reduce the thermal
loading on the Pudding River. Original plans were to start design of the improvements
to deal with this issue this year. Recently the City asked DEQ to grant a Mutual
Agreement and Order (MAO) that will allow the City to delay these temperature
modifications. The delay will allow the City, through a facility planning process that will
start next year, to more efficiently and cost effectively deal with temperature and other
new effluent limits that will be part of the draft Total Maximum Daily Load (TMDL) limits
for the Pudding/Molalla River sub-basin that will be released by Spring 2007. The MAO,
if granted as expected, will also allow the City to deal with potential new winter ammonia
requirements through the same facility planning process as well.
The master plan that was completed in 1995 also requires updating to fully define the
Phase II project outlined in the old plan. The facility plan will also address plant and
collection system improvements required for growth and to deal with regulatory changes
that will be required through the 2030 planning period of the new master facility plan.
The City has applied for a planning loan from DEQ to fund the new 2030 facility plan.
The plan will take approximately 18 months to complete and the intent is to begin the
process in June 2007.
DISCUSSION: The funding shortfall in both the Wastewater Construction Fund and
Wastewater Operations Fund has reached a point where additional funding is needed in
the next fiscal year to resolve revenue requirements in both funds. The plant has
deferred some parts inventory replacement due to insufficient budget. There are also
some smaller projects (biosolids capacity additions and plant storm water
improvements) that are required at this time and for which funding is not available in the
Wastewater Construction Fund. There is also a proposed wood to energy project that
could significantly reduce treatment plant energy costs, but for which funds are not
currently available. The City will also have to address repayment of the facility planning
loan that will be obtained from DEQ. This loan is estimated to be approximately two
million dollars.
The facility plan will address rate and system development charge issues identified in
the long term planning process. After the planning process is completed in
approximately January 2009, Council will address permanent rate requirements as well
as any needed system development charge modifications.
The wastewater rate structure developed 11 years ago has worked well. However, to
deal with the current funding needs until the facility planning process is completed, there
is a critical need for an interim rate study. The study will use the existing rate structure
66
5
,..
'''r'' - ,.
I '
Honorable Mayor and City Council
December 6, 2006
Page 3
.
.
as a basis with possible minor revisions in the motel/hotel customer class. No different
rate structures or models will be evaluated at this time.
Staff recommends that the Mayor appoint a Citizen Wastewater Rate Advisory
Committee to participate in the interim rate study evaluation and to report back to
Council with results and recommendations.
The City will obtain quotes from at least three qualified rate development consultants for
conducting the interim wastewater rate study. The size of the project is small, therefore,
a full Request for Proposal (RFP) method is not proposed. It is anticipated that this
study will cost no more than $16.000. Staff recommends that the interim rate study be
conducted and that the City Administrator be authorized to enter into an agreement with
the selected rate development consultant.
FINANCIAL IMPACT: The $16,000 expected cost was budgeted under Other
Professional Services in the 2006-2007 Sewer Construction Fund budget. It was
outlined in the Public Works Goals presented to the budget committee.
Attachment: 1) Wastewater Revenue vs Expenses
2) Comparison of Woodburn Rates w/ Ten Other Communities
67
6
.'
"TO' .. '!"
"'!
$10,000,000
$9,000,000
$8,000,000
$7,000,000
$6,000,000
CIJ
...
m $5,000,000
0
-..t C\ 0
00 $4,000,000 .
$3,000,000
$2,000,000
$1,000,000
$0
-1
,
~
Wastewater Revenue vs Operations, Debt Service and Other Expenses
2003
2004
2005
Fiscal Year
Budgeted
.. .... .
--- .....
",-:'1"
;I
;I
2006
2007
'-.
l:" · 'Total Revenue ~ -Total Expenses
A C~ntinge~~~_ and-R~-;rv~;]
Attachment 1
50.00 .
45,00
. 40.00
35.00
30,00
-
~
-
II>
:;; 25.00
00 0'1 0
\0 0
20,00
15.00
10.00
5.00
0.00 ,
Comparison
of Woodburn Sewer Service Charge with Ten Other Communities
1"
/
J
IHIGH I __ . ...-........
",,-- . .......-.-......--
--. ....
IWOODBURN 1-
IA VE RAG E WITH STORM I
..~ - -~ - -~
~--~ ~Jr- -'Jr- ....
...
.....;,;; It:-- --Jr--.~.~- m ..
.. k- ....- :AVERA<fE-l
"" .--- L __ n_ _._ ___ ~_i
1/95 11/95 1/97
.+- ...... -+- -.
_.-..~
..~ /LOW J
.. .......
..+-- -+- --~
- +- - ......
1/98
2199
2100 02101 2102 02103 12103 02/05 05/06 12106
Year
· WOODBURN ..>> AVERAGEW"T~ STORM J
-.. "LOW --- "HIGH ..... 'AVERAGE
Attachment 2
4A
PROCLAMATION
WOODBURN'S TULIP FESTIVAL
March 20 thru April 22, 2007
WHEREAS, the Woodburn Tulip Festival welcomes the world to
view the vast acres of brilliantly colored tulips, and
WHEREAS, the Woodburn Tulip Festival spotlights a unique,
growing horticultural industry that was enjoyed last year by more than
125,000 visitors, and
WHEREAS, the Woodburn Tulip Festival instills a splnt of
unification and cooperation among the diverse groups of the people of the
community, and
WHEREAS, the Woodburn Tulip Festival provides fun filled
activities for young and old, to "tip-toe" through the tulips and enjoy the
majestic view of Mt. Hood and the quality of life we Oregonians cherish.
THEREFORE, I, Kathryn Figley, Mayor of the City of
Woodburn, proclaim March 20 thru April 22, 2007, the official
Woodburn Tulip Festival Month
I hereby ask my fellow Oregonians to join me in encouraging participation and
support of this beautiful event that promotes Woodburn throughout the
country.
IN WITNESS WHEREOF, I hereunto set my hand and caused
the sea of the, Woodb~rn to be affixed this 12'h day of Februa~, 2007.
I
,-Yhryn Fi
City of W 0
\\ \..'
..
\).
.\
tl \!w 'JJ(t~
. ~)
.. ~
~
1::
$;,1
.,
. '
i '\
. .
':.
.'to.
"
:~. ",f~:
/,'
'.~ .",
. \ '\','0 ,114 ~
If ~~.
'(I d'j ,
. "It I J" \\tl\i,:
..~..L
9
~.
i', ,\
.IK:".~ -~""~rrr~~..". ..4 ..i>
~
WOODBURN
4B
~~
fnl~'p4rat{J lB8~
.
.
February 12, 2007
TO: Mayor and City Council through City Administrator
FROM: Scott D. Russell, Chief of Police ~
SUBJECT: 2006 Crime Statistics Review
RECOMMENDATION:
Receive the report.
BACKGROUND:
The Woodburn Police information System (WPS) allows for the capture of
incident based crime data that can easily be combined to generate Index
Crime data, which is comparable both to local cities and on a regional and
national basis. This 2006 crime data represents the fourth complete year of WPS
system operation and provides comparative data for 2004 through 2006. This
allows for statistical comparison with both historical local data and data from
other Oregon cities, the West Coast, and the entire United States. This year's
Crime Analysis Report combines local, state, regional, and national data to
provide a snapshot of crime here in Woodburn.
DISCUSSION:
In calendar year 2006, the City of Woodburn observed a significant decrease in
overall crime reports. There was an increase of one (1) violent index crime (from
55 to 56) amounting to a 1.9% statistical increase, while Property Index crime
reports fell by 24.37%. Consequently the Modified Total Index Crimes (the sum of
Violent Index Crimes and Property Index Crimes) fell by 23.35%.
However, when adjusted for population growth violent index crimes fell by 0.8%
and property crimes fell by 26.22%
One key area of concern is the relation between property crime and the
ongoing Methamphetamine epidemic. While we have seen a tremendous
reduction in local clandestine meth labs due to passage of new statutes, we
continue to encounter meth abuse dir tied to all types of property cri e
Agenda Item Review: City Administrc:#er-~
City Attorney
Financ
10
,..
-.r" .. l'
Mayor and City Council
February 12, 2006
Page 2
.
.
and fraud schemes. As long as meth use continues at its current level, users will
continue to seek criminal endeavors to obtain the means to purchase it.
The causes and reasons for increase and/or decrease in crime rates are varied
and complex, The performance of the local criminal justice system as a whole is
just one component in the greater equation. Locally, the men and women of
the Woodburn Police Department, our partners in the criminal justice system,
and the community at large have worked very hard this year to attack the
influence of meth and other drugs on property crime. This has included
aggressive investigation and prosecution, as well as persistent street patrol
involving those involved in property crime driven by the drug trade. These
efforts, along with those of concerned neighbors and citizens who took the time
to get involved and report what was going on, and the re-opening of the work
release center creating a location to house property offenders, have helped us
see a tremendous reduction in property crime this year.
Attached to this staff report you will find a copy of the presentation "Index
Crime Report for Woodburn in 2006," which provides more detail on definitions,
statistics, and analysis of our local crime picture. If you have any questions or
need additional information after reviewing this data, Police Department staff is
ready to assist you.
FINANCIAL IMP ACT:
None.
11
..
"OF ~ 1".
I '
F-<
Z
IoU ~
~ u
~ 3
j:l.j ...J
IoU IoU
Cl U
IoU ?:)
~ 0
...J t-<
o 0
~ IoU
~ f::
~ .....
o ~
o 0
o u
~.
.,.
"''''.., ""', ...-
.
....
w
2004 21,783
2005 22,065
2006 22,615
1
1
Pro e Crime Index
.0.81%
+10.26%
5
3
-24.37%
WOODBURN POLICE DEPARTMENT
'COMMITTED TO EXCELLENCE"
....
~
..
-1
Population Adjusted Crime Rate % Change
Year Population Crimes/100k PoP
20~ 21,78:: 5,89C
200~ 22,065 638€
200E 22,615 4,775
Percentaae Change
200~ +1.61% -1.04%
200E +1.09% +8.42%
200!: +2.49% -25.23%
3-Year Averaae +1.73% -5.95%
~
WOODBURN POLICE DEPARTMENT
'COMMITTED TO EXCELLENCE"
I-'
en
-'Total Index'\'Cri
· Three Year Crime Trends:
- Violent Index Crimes -14.77%
- Property Index Crimes -6.58%
- Total Index Crimes -5.95%
..
-1
I
~
WOODBURN POLICE DEPARTMENT
'COMMITfED TO EXCELLENCE"
CRIMES PER 1 DD,DDD
SELECT OREGaN CITIES
"'!
Crimes Per 100,000 Comparison with Oregon Communities 2005
Po rimes/100k Po Modified Overall Crime Index iolent Crime Index Crime Index
6,99 10,23 32 9,90
6,82 1,79 3 1,74
6,09 5,84 50 5,34
4,64 3,81 16 3,64
3,12 1,08 8 999
""" 4,61 94 4 89
0\
3,421 1,02 4 89
4,45 921 3 891
3,82 78 31 75
4,68 1,35 2 1,32
7,46 41,50 3,85 37,64
-1 3,44 87 3 841
6,59 9,71 70 9,00
"11 6,291 1,388 6 1,31
4,77 1,08 6 1,02
of
Index Crime Comparison 2003-2006
I-'
~
-1
-1
. Murder . Forcible Rape
o Aggravated Assault. Burglary
! . MV Theft 0 Arson
o Robbery
. Theft
"f';'l\'" ~
I
I
I
I
I
.___J
--- ---
WOODBURN POLICE DEPARTMENT
'COMMITIED TO EXCELLENCE"
1-1
00
1
I
of
2005 - 2006 Statistical Comparison
Percent of Known Offenses Cleared by Arrest or Exceptional Means
Violent Crime Murder/Manslaughter Forcible RaDe Robberv Aggravated Assault
# Offenses 55 0 8 21 26
# Cases Cleared 28 0 3 10 15
% Cases Cleared 50.91% 37.50% 47.62% 57.69%
ProDertv Crim~ Burglarv Theft MV Theft Arson
# Offenses 1354 238 920 191 5
# Cases Cleared 231 34 171 25 1
% Cases Cleared 17.06% 14.29% 18.59% 13.09% 20.00%
2005
Violent Crime Murder/Manslaughter Forcible Rape Robberv Aggravated Assault
# Offenses 56 11 20 25
# Cases Cleared 20 3 4 13
% Cases Cleared 35.71% 27.27010 20.00% 52.00%
ProDertv Criml Burglary Theft MV Theft Arson
# Offenses 1024 141 763 117 3
# Cases Cleared 112 15 81 16 0
% Cases Cleared 10.94% 10.64% 10.62% 13.68% 0.00%
2006
WOODBURN POLICE DEPARTMENT
'COMMITTED TO EXCELLENCE'
.
t-l
\0
-1
-..
70%
60%
50%
40%
30%
20%
10%
0% ,.
Index Crime Clearance Rates
2005 vs 2006
0>
..0 0>
.- c-
o co
00:::
u.
~
0>
..0
..0
o
0::
"'0
0>.-
.- -
co :J
> co
co en
L... en
~<(
<(
~
co
e>
:J
al
~
0>
.s:::.
r-
~
0>
.s:::.
r-
>
~
c
o
en
L...
<(
-+- 2005
· ___ 2006 '
WOODBURN POLICE DEPARTMENT
"COMMITTED TO EXCELLENCE"
"'l"'"
.qo
20
... .......... ,.
CD
o
o
N
.
II)
o
o
N
.
}-l
Z
~ 41
~ ~
~ j
~ ~
~ ~
~ 0
.... }-l
o c
~ ~
~ t::
::> .....
C3 ~
o 0
o u
~.
11)
....
.
-1
!
· Theft of All Types
- 763 in 2006 vs 920 cases in 2005
· Other Property/Persons Crimes
- Burglary, Assaults, Etc
-i
WOODBURN POLICE DEPARTMENT
'COMMITTED TO EXCELLENCE"
t..;)
t..;)
1 st Qtr
.
"
,
'i
. Traffic
o Theft
. Suspicious
. Ordinance
. Public Assist . Alarm
o Animal . AOA
.ATL
. Area Check
WOODBURN POLICE DEPARTMENT
.COMMITTED TO EXCELLENCE'
tv
CIJ
,a ."
Gan:gSuppres~i>U:l%;
· Enforcement
· Intervention
Community Involvement
· District Meetings
· District Proj ects
· Strategic Planning
.
1
1
~
WOODBURN POLICE DEPARTMENT
'COMMITtED TO EXCELLENCE"
N
~
. Woodburn':
....
(503)982-.2345
--1
,
Scott.russell@ci.woodburn.or.us
-1
WOODBURN POLICE DEPARTMENT
"COMMITIED TO EXCELLENCE"
6A
REC'O
JAN 3 0 Z007
WOOOI3URN
CITY ADMINISTRATOR'S 0r""~"
January 26,2007
Mr. John Brown, City Administrator
City of Woodburn
270 Montgomery St
Woodburn, OR 97071
REF: Rate Change Notitication
Dear Mr. Brown:
Willamette Broadband, LLC will increase the Standard Basic Cable Service to $47.49 per
month, effective March 1,2006. The Limited Basic Service portion of the Standard
Basic Cable Service will increase to $19.99 per month. The adjustment is necessary to
compensate for increases in operating costs; particularly for rising programming, fuel and
utility expenses.
Willamette Broadband, LLC will continue to provide the very best cable service possible.
Ifyoll have any questions, please do not hesitate to call me at (503) 981-1891, ext. 117.
Sincerely,
; ,
I
Ross Waggoner
President
WillamaUe Broadband, LLC . Uvision, LLC
669 Glatt Circle, Woodburn, OR 97071
Mailing Address: PO Box 568, Woodburn, OR 97071-9600
Ph: 503-982-4085 Fax: 503-982-4804
25
....
'T"~ '!'
SA
COUNCIL MEETING MINUTES
JANUARY 8, 2007
TAPE
READING
0001 DATE, COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN,
COUNTY OF MARION, STATE OF OREGON, JANUARY 8, 2007,
0015 ROLL CALL.
Mayor
Councilor
Councilor
Councilor
Councilor
Councilor
Councilor
Figley
Bjelland
Cox
Lonergan
McCallum
Nichols
Sifuentez
Present
Present
Absent
Present
Present
Present
Present
Staff Present: City Administrator Brown, City Attorney Shields, Community
Development Director Allen, Police Chief Russell, Public Works Manager Rohman,
Recreation Services Manager Patterson, City Recorder Tennant
Mayor Figley stated for the record that Councilor Cox was on vacation.
0055 ANNOUNCEMENTS.
A) City Office Closures: In observance of Martin Luther King holiday, City Hall offices
and the Library will be closed on Monday, January 15,2007. The Aquatic Center will
remain open with regular hours.
B) Steam Engine 1785 - 50th Anniversary Celebration: The Museum and the
Oregonian Railway Historical Society will be hosting a Golden Anniversary party on
Saturday, February 3,2007, at the Woodburn Museum to celebrate Steam Engine 1785's
arrival in Woodburn.
0175 CONSENT AGENDA,
A) approve Council meeting minutes of December 11, 2006;
B) accept the draft Planning Commission meeting minutes of December 14,2006;
C) receive the Planning Project Tracking Sheet dated January 3, 2007;
D) receive the Building Activity report for December 2006;
E) receive the report regarding the selection of a Consultant for the Traffic Impact Fee
(TIF) Update Study;
F) receive the informational report on the Environmental Protection Agency (EP A) Final
Drinking Water Rule for Groundwater; and
G) receive the staff memorandum on the Weed and Seed draft grant application.
NICHOLS/MCCALLUM... adopt the Consent Agenda as presented. The motion
passed unanimously.
Page I - Council Meeting Minutes, January 8, 2007
26
..
........' - .,.
COUNCIL MEETING MINUTES
JANUARY 8, 2007
TAPE
READING
0225 COUNCIL BILL NO. 2651 - RESOLUTION AUTHORIZING CITY
PARTICIPATION IN THE WOODBURN FOUNDATION. A NON-PROFIT
CORPORATION THAT WILL EXIST INDEPENDENTLY FROM THE CITY
AND THAT WILL BENEFIT THE CITY,
Councilor Sifuentez introduced Council Bill No. 2651. Recorder Tennant read the bill by
title only since there were no objections from the Council.
Councilor McCallum questioned if the by-laws included in the agenda packet are draft
by-laws with the adoption of the final by-laws to be made by the Board of Directors once
the Directors have been appointed since Section 6 of the document refers to Cottage
Grove rather than Woodburn.
Recreation Services Manager Patterson stated that the by-laws are in draft form and
based on the by-laws adopted by the Cottage Grove Community Foundation. The final
by-laws will be adopted by the Woodburn Foundation Board of Directors and Sec 6,
which refers to Cottage Grove, has been left in the draft by-laws as a reminder that the
Board will need to do additional work on how the fund is administered before the by-
laws are finally adopted. He stated that Section 6 of the by-laws is not a critical element
in the initial application process for non-profit corporation status. It was noted that a
committee was formed to do the research and create the draft by-laws but a Board will be
appointed once the Foundation is recognized as a non-profit corporation. The Woodburn
Foundation would be an independent entity and not under the direction of City officials
or staff members. The Board would consist of five (5) to seven (7) members and the
Resolution would authorize the Mayor (or Mayor's appointee) and one Councilor to
serve as Board members.
Councilor McCallum stated that the City is paying the initial start-up costs for application
fees but, once formed, the Foundation would pay future costs to meet non-profit status.
On roll call vote, the bill passed unanimously. Mayor Figley declared Council Bill No.
2651 duly passed. She suggested that the Council discuss the issue as to which Councilor
would serve on the Board at the next Council meeting.
555 COUNCIL BILL NO. 2652 - RESOLUTION ESTABLISHING THE
COMPENSATION SCHEDULE FOR CERTAIN HOURLY AND SEASONAL
EMPLOYEES,
Council Bill No. 2652 was introduced by Councilor Sifuentez. The bill was read by title
only since there were no objections from the Council.
On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared
Council Bill No. 2652 duly passed.
0600 ACCEPTANCE OF PUBLIC UTILITY EASEMENTS (TOWN CENER
SUBDIVISION),
Staff recommended the acceptance often (10) public utility easements from Capital
Development Company in conjunction with improvements to the Town Center
Page 2 - Council Meeting Minutes, January 8,2007
27
.,.
T' -, 'I'
COUNCIL MEETING MINUTES
JANUARY 8, 2007
TAPE
READING
Subdivision located adjacent to Evergreen Road, Hooper Street, Stacy Allison Way, and
Center Street.
BJELLANDINICHOLS... accept the Public Utility Easements as described on
Attachments "A" through "1". The motion passed unanimously.
0628 COMMUNITY SERVICES DIRECTOR EMPLOYMENT AGREEMENT,
Administrator Brown recommended Council acceptance of the employment agreement
between James Rowand the City for the position of Community Services Director.
Mr. Row expressed his appreciation to the Council for the opportunity to return to
Woodburn as the Community Services Director and stated that he is ready to meet the
challenges ahead with the consolidation of the Library and Recreation and Parks
departments into the newly-formed Community Services Department.
BJELLAND/NICHOLS.., approve the appointment of James W. Row to the position of
Community Services Director and authorize the City Administrator to execute an
employment agreement with Mr. Row effective January 16, 2007. The motion passed
unanimously.
0702 LAND O'FROST PROGRAM SPONSORSHIP..
NICHOLSIMCCALLUM... approve the continuation of the Land Q'Frost sponsorship
of Youth Sports Programming, and authorize the City Administrator to sign the
sponsorship agreement.
Councilor Lonergan question~d which sports this funding would support..
Recreation Services Manager Patterson stated that the funds will assist the youth soccer,
basketball, T -ball, and girls softball programs which have participants age 10 and under.
The motion passed unanimously.
0768 NATIONAL FOOTBALL GRANT AGREEMENT.
NICHOLS/SIFUENTEZ... approve the continuation ofthe National Football / National
Police Activities League grant for Youth Sports Programming and authorize the City
Administrator to sign the sponsorship agreement. The motion passed unanimously.
0796 PLAL"lNING COM1\nSSION OR ADMINISTRATIVE LAND USE ACTION.
A) Planning Commission approval of Conditional Use 06-02, Design Review 06-10,
Variance 06-11, Variance 06-12 and SWOD 06-01 (Significant Wetland Overlay
District) - property located at the southwest corner of the intersection of Lincoln
Street and Gatch Street. The Planning Commission adopted a final order which
would allow for construction of a 47 -stall off-street parking lot in the RS zone. The
applicant and property owner is Mid-Valley Community Church.
No action was taken by the Council to bring this land use action up for review.
Page 3 - Council Meeting Minutes, January 8,2007
28
1"
'T'-"
COUNCIL MEETING MINUTES
JANUARY 8, 2007
TAPE
READING
0845 MAYOR AND COUNCIL REPORT,
Councilor Nichols thanked all of those individuals who participated in the Mayor's
Holiday Concert which was held on Tuesday, December 12, 2006. The concert was also
scheduled for Decmeber 14th, however, due to the severe wind storm, the concert was
cancelled. Performers scheduled for the December 14th concert had expressed a desire to
reschedule the concert to the following week, however, other programs had already been
scheduled for the following week which resulted in cancelling the second concert. He
stated that the Concert was a success and, throughout the holiday season, felt that the
holiday spirit was portrayed by the entire community.
Councilor Lonergan expressed his appreciation to Councilor Nichols for organizing the
Holiday Concert which had a good turnout of community members and an excellent
program on December 12th. .
Councilor McCallum stated that the next Chamber Forum will be held on Wednesday,
January 17, 2007, 12:00 noon, at the Wellspring facility on Mt. Hood Avenue. Mayor
Figley will be the guest speaker giving her "State of the City" address.
1012 EXECUTIVE SESSION,
Mayor Figley stated that Attorney Shields has informed her that there is no need for an
Executive Session.
1025 ADJOURNMENT.
MCCALLUM/NICHOLS... meeting be adjourned. The motion passed unanimously.
The meeting adjourned at 7:18 p.m..
APPROVED
KATHRYN FIGLEY, MAYOR
ATTEST
Mary Tennant, Recorder
City of Woodburn, Oregon
Page 4 - Council Meeting Minutes, J anuary ~J007
,.,
'..~ ~, ,.
8B
COUNCIL WORK SESSION MINUTES
January 20, 2007
TAPE
READING
Jli DA TE, SALUD MEDICAL CENTER BOARDROOM, CITY OF WOODBURN,
COUNTY OF MARION, STATE OF OREGON, JANUARY 20, 2007,
CONVENED, Mayor Figley convened the work session at 8:50 a.m. for the purpose of
reviewing and updating Mayor and Council goals.
ROLL CALL.
Mayor
Councilor
Councilor
Councilor
Councilor
Councilor
Councilor
Figley
Bjelland
Cox
Lonergan
McCallum
Nichols
Sifuentez
Present
Present
Present
Present
Present
Absent
Present
Staff Present: City Administrator Brown, City Attorney Shields, City Recorder Tennant
Press: John Gervais, Woodburn Independent (approximately 10:45 am - 1:30 pm)
Tape I
Side A
.0 I Mayor Figley provided an introduction of the work session objectives which is to review
and update goals that were established two years ago. She suggested that the Council
look more aggressively at items on the list to determine what goals should be looked at
more closely to determine if they could be started on or accomplished within the next two
years or totally removed from the existing list. Some of the goals to be discussed will be
on-going that may involve measuring devices rather than a construction project that has a
definitive end. Following this session, she stated that Administrator Brown would like to
have a follow-up session with the Council that would include department heads so that
they can provide information to the Council as to whether or not a goal can be
accomplished and, if so, what the estimated cost is to fulfill the goal. Once the goals are
established, the Budget Committee will then have the financial information necessary to
determine if a goal should receive funding during the upcoming budget process.
PROGRESS REPORT ON THE GOALS FOR 2005-07,
Provide a Broader Rant:e of Quality. Affordable. Youth Activities:
4.3 Administrator Brown stated that he has recently hired a new Community Services
Director and one of his duties will be to see what other youth programs are, or can be,
made available. Goals provide the general direction for a department in providing
services but the department also needs to research out funding opportunities in order to
provide the programs that are important to our community. He reminded the Council
Page I - Council Work Session Minutes, January 20, 2007
30
?'
.,.. - f
COUNCIL WORK SESSION MINUTES
January 20, 2007
TAPE
READING
that they recently took action to participate in the Woodburn Foundation since many
community service programs require a Foundation as a source of its being the recipient of
grants and donations. Once a the Foundation is established, the City would then have
greater access to funding sources for programs and capital projects.
Discussion was held on program offerings and the need to make sure that they work for
all youth and cultural groups within the community.
Councilor Cox stated that an evaluation of programs is needed but suggested that
individuals assist the department head in the evaluation process to determine if a program
should continue.
Discussion was held regarding customer service surveys that would provide objective
comments on programs, however, standardized questions would be used to obtain
information that would apply city-wide to the determine the effectiveness of delivering
services. This type of survey is different from one in which the focus is directed towards
program evaluation.
17 Administrator Brown stated that new managers to the City will also be able to provide an
outside viewpoint to existing programs and suggest changes to improve their department.
He is focusing on both program evaluation along with customer service in order to get a
broader spectrum of needs within each department.
21 Mayor Figley suggested that the City's website or Recreation Reporter include program
availabilities from other recreational and educational sources such as Wellspring, Glatt
House, etc, so that the public can become aware of, and participate in, activities that are
not offered by the City.
24 Celebrate Culture and Diversity:
Councilor McCallum questioned the City's direction on the future of Mexican
Independence Day since, in years past, the City would be a major sponsor of an event but
eventually bow out and let other organizations take the lead role in sponsoring the event.
Administrator Brown stated that this event has the largest business partnership in
sponsoring this event but felt that the City's Community Relations Officer is the key
person in organizing and dealing with issues that arise in order to keep the quality of the
event intact. The July 4th event has been organized by a core group of volunteers for
many years and they do not require the same level of City participation in order to make
the event a success.
Mayor Figley stated that the Christmas event this year was very well-organized but the
July 4th event has evolved from a core group of individuals organizing the event and those
individuals are now wanting to step down from their lead roles.
Administrator Brown stated that the City does provide a lot of financial support for the
July 41h event (fireworks, police officers, maintenance staff and recreation staff) but for
the city do the event exclusively would be substantially more. The City does spend
substantially more dollars for the July 4th event rather than the September event since the
businesses take the lead financial role in the Mexican Independence Day celebration.
Page 2 - Council Work Session Minutes, January 20,2007
31
T'
""r'. t
I '
COUNCIL WORK SESSION MINUTES
January 20, 2007
TAPE
READING
Sifuentez recommended that the City continue the Mexican Independence Day event
since the Hispanic culture has less organizational skills and having our Community
Relations Officer organize the event makes it more successful at minimal cost to the City.
34.7 Further discussion was held on the on the July 4th event and it was noted that the City has
provided the fireworks over the last few years since donations from businesses and
private citizens have been declining in recent years. The Mayor stated that donations
continue to be received for food and miscellaneous expenses but it has not been at the
same level as in the past which is why a change was made last year in contracting with a
food vendor. She reiterated that volunteers are necessary to keep the event cost down,
however, long-time volunteers from prior years are not as willing, or able, to assist and
new volunteers are needed to keep the event similar to what it has been in the past.
Councilor Cox summarized comments made by the Council in that there seems to be (1)
continued support for both of these events, (2) provide more staff direction to organize
the July 4th event with no additional dollars other than staff time to be allocated to this
annual event, and (3) work with outside individuals willing to be a part of the leadership
team on the July 4th event.
Councilor Bjelland stated that the July 4th organizing committee needs to have members
willing to take over leadership on a rotating basis so the full burden of organizing the
event does not fall on to anyone individual.
Side B Administrator Brown stated that the planning committee for the July 4th event is about 3-4
individuals who have done it for many years and they are tired of continuing the
leadership role.
Discussion was held on working with an organizational committee to develop a plan that
will outline what support the City will be able to give the committee with this event. The
committee will need to recruit individuals to assist with the event whether it be in
contacting multiple community organizations to get their support or volunteers to help on
the day of the event.
Mayor Figley expressed her opinion that there may be program changes from year to year,
however, the City should continue the fireworks display and evening bands for the
enjoyment of our residents.
Administrator Brown reminded the Council that the City's newsletter reaches most of the
residents within our community and if additional funds are allocated to publish the
newsletter either monthly or bi-monthly, it would be a good resource in recruiting
individuals who may be willing to be a part of this committee or a volunteer.
] 0.4 In regards to the outline used to describe the Council goals and project status, Councilor
Bjelland suggested that the form include a column that would identify the departments
involved in working on the goals and time line for completion.
Page 3 - Council Wark Session Minutes, ] anuary 20, 2007
32
T'
"., .' r
COUNCIL WORK SESSION MINUTES
January 20, 2007
TAPE
READING
11.5 Community Engagement and Communications:
Administrator Brown stated that the City's web site is expanding and it will give us the
ability to do e-commerce. A renewal contract with WCAT for filming will soon be
before the Council and it will allow for expansion of television service for marketing City
programs. Another communications source is the new KPCN radio show "City Life"
which will begin in February 2007 and will air monthly. In his opinion, the City's ability
to communicate with the public has been making a lot of progress but he also realizes that
there is room for more expansion.
Mayor Figley stated this goal has been on the list over the years, however, we now have a
staff member with the technological expertise that has moved the city forward on
communications. The City needs to continue to advance in the field of communications
for the purpose of being accessible to the citizens of our community on a daily basis. The
new state-of-the art police facility forces the City to upgrade the telephone system and to
make some other technological changes so that City departments can continue to
communicate between City facilities.
Councilor McCallum suggested that customer service training be made available to all
employees and funds be budgeted for a facilitator to provide the training or for the City to
design its own program utilizing a staff member as the trainer.
Administrator Brown agreed that there is room for improvement and he would like to do
this training on a city-wide basis. He expressed concern on hearing that the City does not
have good customer service when he sees and/or hears key front line staff members
displaying good customer service skills. He would like to know which department(s) or
individuals seem to have poor customer service skills so that staff can evaluate the
concerns and work on improving the customer service skills in the specific area of
concern.
Discussion was held on whether it is it the individual or the policy that creates the
dissatisfaction and if the problem can be isolated, then it will be easier to deal with the
situation. Additionally, dissatisfaction has been expressed when staff does not respond
back to the customer in a timely manner. It was noted that it is important to instill into
the employee the attitude that they should try to solve the customer's problem even
though the answer the customer receives is not the answer the customer was looking for.
28.0 Administrator Brown stated that he had discussed with Community Development
Director Allen the need for the planning department to provide more specificity to a
customer as to what it will take to complete an application and, as a result, Director Allen
has put into place a process that gives applicants a list of items that need to be submitted
with the application. Once the application is deemed complete by our staff, the City has
120 days to process the application.
Discussion was held regarding the size of a project and what level of staff involvement
should take place when a property owner or developer comes to the City with a potential
project. It was suggested that sizable projects be charged a preliminary application fee
whereas small homeowner projects, such as an addition or remodeling project, would be
Page 4 - Council Work Session Minutes, January 20,2007
33
T'
"r"" r
COUNCIL WORK SESSION MINUTES
January 20, 2007
TAPE
READING
provided a document with a list of Frequently Asked Questions outlining what can and
cannot be done in lieu of the preliminary application fee. Applications involving a land
use action such as a site review, roadway, landscaping, etc., would trigger the formalized
pre-application meeting process.
Tape 2
Mayor Figley felt that, with the Community Development Director on staff, the Council
needs to finish the review of all of the unintended consequences in current land use
ordinances and then make a policy decision as to how to deal with those issues.
Councilor Cox questioned the status of evaluating the formulas to determine system
development charges.
Administrator Brown stated that staff is in the process of re-evaluating fees and the
Council will need to address how much the City is willing to pay for development. The
current ordinance provides developers with an appeals process on the preliminary costs
and there is some flexibility built into the ordinance.
10.5 Revitalize Downtown Woodburn:
Mayor Figley stated that this goal is a work in progress and progress is taking place in the
downtown area.
Administrator Brown stated that everything relies on the Downtown Plan which will take
about 10 months before it is completed. The goals relating to the Capital Improvement
Program (CIP), design program, developing commercial and residential rehabilitation
guidelines, developing guidelines for residential assistance, and initiating short term and
longer term borrowings will follow the completion of the plan. He stated that the
problem he is now facing with urban renewal is that all available funds are going into the
Front Street project and it will be a couple of years before additional urban renewal funds
would become available. In regards to the 347 Front St property owned by the City, he is
looking at the potential sale of the property since the City cannot afford to complete the
interior work. If the City elects to sell the property, there will be some restrictions placed
on the purchaser as to what can be done with the property.
16.5 Pursue Economic Development:
Administrator Brown stated that staff has been focusing on the urban growth boundary
expansion and the items under this goal have not been worked on to date. This goal will
be carried forward to 2007-09 with some changes to the list which will be discussed in
more detail as part of the 2007-09 proposed goals.
17 Develop Necessary Systems Infrastructure:
Administrator Brown stated that the Council will need to turn a lot of attention to storm
drain issues which is major goal of the Public Works Department. In regards to the Cable
TV Franchise, it will expire in 2012 and Willamette Broadband has been expanding their
service within the City.
Page 5 - Council Work Session Minutes, January 20,2007
34
9'
C"!'" . '!'
COUNCIL WORK SESSION MINUTES
January 20, 2007
TAPE
READING
Enhance and Improve Livability:
It was noted that the Livability Task Force no longer meets which is the group that
worked on the property maintenance recognition activities.
21 Councilor McCallum suggested that there does need to be some ordinance reviews
relating to this goal. He suggested that the City continue the residential rehabilitation
program to assist low-income property owners with making necessary improvements.
Councilor Cox questioned if the median strip in front of the High School has been
completed.
Administrator Brown stated that Public Works has installed the irrigation system and
planted the trees but the flowers will be planted in the spring.
25 Discussion was also held on revisions to the sign ordinance since a recent court ruling on
On-Premise/Off-premise sign requirements have been determined certain provisions
relating to these sign requirements to be unconstitutional. City Attorney Shields stated
that he has been working with a group of attorneys to develop a model sign ordinance that
would meet all legal requirements but the City would still need to determine what
provisions they would want to include in our specific sign ordinance.
Councilor Cox questioned if the City completed an inventory of what signs were in place
at the time the sign ordinance was originally adopted since the ordinance does include a
grandfather clause.
Administrator Brown stated that the department has done an inventory of signs and has
completed a preliminary review of the sign ordinance with respect to making some
revisions from an operational standpoint. There will need to be some coordination with
Attorney Shields before any revisions are proposed to the Council.
Discussion was also held regarding the City's non-membership in the Council of
Governments (COG) which has limited the City's ability to obtain some Community
Development Block Grant funds, however, Administrator Brown stated that he will
continue to evaluate this issue and, if it is in the best interest of the City, he will make a
recommendation to the Council to become a member of COG. He stated that his
preference would be to pay an administrative fee to COG for administering a CDBG grant
rather than requiring the City to be a COG member.
35 Manage Growth:
Items under this goal included completion of Comprehensive Plan and Transportation
System Plan amendments, urban renewal, urban growth boundary amendments,
development code updates, initiation of site-specific urban growth boundary expansions,
and annexation of key properties inside the urban growth boundary as opportunities arise.
~o comments were made by the Mayor or Council on this goal.
Page 6 - Council Work Session Minutes, January 20,2007
35
'.. - '9'"
COUNCIL WORK SESSION MINUTES
January 20, 2007
TAPE
READING
Museum Development:
It was noted under the status of this goal that no effort was extended during 2005-07 to
pursue these goals.
Park Development:
Items completed under this goal included construction of Heritage Park ADA
improvements, completion of the partially completed ball field at Centennial Park,
completion of the Greenway Master Plan, and a playground was built in Nelson Park
utilizing grant funds through KaBoom and Burlingham Trust. The master plans for
Legion and Settlemier Parks will be presented to the Planning Commission in the spring
of 2007 then forwarded to the Council for review.
37 Team Building and Employee Development:
Councilor McCallum questioned the status of the employee recognition program.
Administrator Brown stated that this program has not been done for a couple of years but
would like to continue it this year to recognize employees for their work and years of
service to our community.
Brief discussion was held regarding the need to continue with employee training and
efficient service delivery to residents of our community.
39 Develop Technology Infrastructure:
Administrator Brown statcd that thc City is moving forward in the telccommunications
field with current providers being Willamette Broadband, DataVision, and Qwest.
41 Plan and Deliver Transportation System Improvements:
Councilor Cox stated that he had missed the meeting on the Front Street project and he is
not happy with the proposal to require utility undergrounding that would result in an
increase in the electrical bill to all rate payers. He felt that the urban renewal project was
sold to the public as a self-supporting program and charges on the utility bill to pay for
the undergrounding project specific to the urban renewal project result in the urban
renewal program not being self-supporting. He felt that the project should be delayed
until the Urban Renewal District can afford to pay for all utility undergrounding costs or
the undergrounding portion of the project be scaled back to what can be paid for through
urban renewal funds.
Administrator Brown stated that the City has a right under the franchise agreement to
require undergrounding but the decision to charge the rate payer is a decision PGE may
be making in order to recover the costs they will be incurring to do the undergrounding
project that is outside of the urban renewal district boundaries but yet necessary to
connect all of the electrical lines. He expressed his opinion that the project will look
better with all of the undergrounding done and he would like to see this project move
forward toward completion.
Page 7 - Council Work Session Minutes, January 20,2007
36
,..
,.-- i
COUNCIL WORK SESSION MINUTES
January 20, 2007
TAPE
READING
Brief discussion was held on this issue, however, this issue will be discussed in more
detail at a future Council meeting.
Side B
6.0 Fiscal stability:
Councilor Cox suggested that the goal to promote fiscal accountability among all city
employees be removed since it has not been implemented as of this date.
Increase Participation in the State and Federal Legislative Process:
Items under this goal include increased coordination with LOC and StatelFederal
legislative delegations on matters of interest to the City, and positions taken on matters of
pending legislation of potential impact to the City. There were no comments made on
this goal.
7.6 Evaluate City Facilities for Retention, Expansion, Acquisition, and Relocation:
Councilor Lonergan inquired as to how long it may take to begin a Library expansion
project.
Administrator Brown expressed a desire to at least have Phase I final design and funding
in place within the next couple of years.
Councilor Cox stated that financing will be the difficult portion to accomplish on both the
Community Center and Library expansion projects.
Mayor Figley suggested that the addition to the Aquatic Center will make the project
more sellable to the community since it will make the pool facility more like the original
vision when it was first designed. In the meantime, Wellspring is providing some
programs that will help to fill a gap at this time, and with our rapid growth of population,
the public may be more willing to look at a funding public facilities in future years. The
Mayor also suggested that the Administrator look into evaluation of city properties to see
if the city shops can be moved to a location other than the downtown area.
Administrator Brown stated that once the Public Works Director does retire, he would
like to evaluate and potentially reorganize the department by hiring a Director to provide
oversight and have Manager positions created within the various public works divisions
to work under the direction of the Director.
14 Encourage and Employ Sustainable Practices:
Administrator Brown suggested that the City look at options available in using alternative
fuel, including bio-diesel, and hybrid vehicles.
Brief discussion was also held on the new recycling program and the amount of recycling
that is being done by the residents now that co-mingled recycling is in place.
Page 8 - Council Work Session Minutes, Jam~f' 20,2007
1"
'T' - ~
COUNCIL WORK SESSION MINUTES
January 20, 2007
TAPE
READING
19.4 VISION STATEMENT:
Mayor Figley solicited comments from Councilors on the current vision statement.
Councilor McCallum stated that he would like to see a statement that deals with public
safety and suggested that the small town reference be deleted since Woodburn is the third
largest city in Marion County.
Discussion was also held on the vision statement reflecting the goals of the City,
addressing a social concept rather than focusing on the population and/or size of City, and
promoting tourism.
29.4 The following revised Vision Statement was agreed upon by the Mayor and Council:
Woodburn will be a safe, vibrant, full-service community. Woodburn will be a
community of unity, pride, and charm. It will be a sustainable, but technologically
advanced community with a functional multi-modal transportation system.
Woodburn will thrive as a regional focus for the advancement and enjoyment of
the arts, culture, leisure and recreational activities. Woodburn will be a great place
to live, work, and visit.
30.9 ORGANIZATIONAL VALUES:
Administrator Brown provided examples of organizational value statements from other
cities for the Council to consider in establishing their own list of values. He felt that it is
important to establish organizational values for City employees in that it gives them a
code of conduct in doing business and, in the training process, it will also work with the
operational aspect of the values. He reviewed his list of proposed values which includes
honesty, integrity, accountability (fiscal and for their actions), service (professional and
responsive), responsible, caring and commitment, open, teamwork, honor diversity,
creativity and innovation.
Mayor Figley stated that she liked the format of the City of Austin's organizational value
statement sinee it is concise.
It was the consensus of the Mayor and Council that Administrator Brown put his list of
organizational values in writing using the City of Austin as a style guide.
37.2 PROPOSED GOALS FOR 2007-09:
Administrator Brown distributed copies of his proposed goals for Mayor and Council
discussion. He stated that the proposed goals have been updated whereby completed
projects in the 2005-07 list of goals have been eliminated and new goals for consideration
have been included on the 2007-09 list.
**Due to a tape recording error, tape #3 was blank and the following minutes have been
summarized based on notes taken at the work session.**
Page 9 - Council Work Session Minutes, Janua8 20,2007
...
.""~ .' ,.
COUNCIL WORK SESSION MINUTES
January 20, 2007
TAPE
READING
PROVIDE BROADER RANGE OF QUALITY, AFFORDABLE, YOUTH
ACTIVITIES:
Included under this goal is evaluating, developing, monitoring structure and quality of
activities and programs; seek funding to support and/or offset program costs~ develop
partnerships with non-profitlpublic/faith-based agencies~ make better use of city facilities
such as the skatepark and the aquatic center to offer new activities~ avoid and/or eliminate
duplication of effort with other programs~ and implement on-going customer satisfaction
survey for programs and activities.
Administrator Brown mentioned that staffis looking into the possibility of having classes
available at the skatepark to teach interested youth skateboarding thereby making the
facility available to more youth in the community. Within the aquatic center, classes
could be expanded to include such sports as scuba diving and kayaking rather than
limiting classes to traditional programs such as swim lessons and water aerobics.
Mayor Figley reminded the Council that once the Foundation is in place and donations
received, the City could request funding through scholarship programs to pay for all, or a
portion of, activity fees associated with a particular class or sport.
Administrator Brown stated that during his interviews for an Aquatic Center Manager, he
had asked the applicants what the recovery target (revenues versus expenses) should be in
a public aquatic center and most applicants had indicated that a 50% recovery rate is a
reasonable expectation. To date the City has not reached that level and the City needs to
evaluate programs and charges in order to get to this target figure in addition to looking at
options available to maximize the use of the aquatic center by offering more programs
and restructuring time availability. He also stated that marketing is a key component in
achieving this goal and the City needs to look at budgeting funds for this purpose.
It was the consensus of the Council to pursue all of the bullet points under this topic in
addition to finding other means to communicate programs to the public.
Provide Broader Range of Self-Supporting Adult Activities:
Proposed goals under this bullet point include surveying the community to determine the
demand for adult programs~ develop opportunities to meet the un-met demand for self-
supporting adult programs and activities; avoid duplication of programs offered by other
agencies; and implement an on-going customer satisfaction survey for programs and
activities.
Administrator Brown briefly discussed the Retired Senior Volunteer Program (RSVP)
and the attainment of a VISTA volunteer whose work entails the development of a city-
wide volunteer database. He stated that this goal list is a continuation from 2005-07 and
suggested that the Council look carefully at this goal and focus on what realistically can
be done over the next two years.
Page 10.. Council Work Session Minutes, January 20,2007
39
'f'
'''r'.'' t
COUNCIL WORK SESSION MINUTES
January 20, 2007
TAPE
READING
Celebrate Culture and Diversity:
Proposed goals under this bullet point include continued participation as a planning
partner in the Christmas, July 4th, and September 16th (Mexican Independence Day)
celebrations; provide financial support through Transient Occupancy Tax (TOT) grant for
eligible activities; limit City involvement to provide locations such as parks and
downtown plaza pursuant to applicable rules and regulations, indemnification, and
limited staff support; and establish organized use of the Downtown Plaza and other City
parks by actively looking for and scheduling performers, activities, and events.
Administrator Brown stated that the goal relating to the use of the Downtown Plaza and
City parks had been overlooked with focus on program activities. With the recent hiring
of a Community Services Director, this goal will be addressed by the department.
Councilor McCallum questioned the status of constructing the Gazebo in the Downtown
Plaza.
Administrator Brown stated that $19,000 has been raised to date of the $50,000 match
requirement. The Burlingham Trust has committed $50,000 to this project but he was
unsure as to how long this commitment would be honored by the Trust. He stated that he
continues to look for grant opportunities but is hopeful that once the Foundation is in
place and funds become available, the City would be able to submit funding requests for
the remainder of the match requirement.
The Council took a recess for a lunch at 12:00 p.m. and reconvened the workshop at
12:45 p.m.
Community Engagement and Communications:
The proposed goals under this bullet point include continuation of language translation
services in City offices and public meetings; emphasize customer service; provide non-
financial support to a Chamber of Commerce Citizens Academy; improve staff capability
and consciousness through training and recognition; increase use of video production,
community access television, and internet to educate and inform citizens; actively market
the City; update telephone system to answer frequently answered questions; augment
public information and advertising activities in local newspapers with other publications
and in other media; develop radio programming for KPCN radio; complete the City's
website upgrade; provide for e-commerce; install customer self-help computers in
strategic locations; and complete the volunteer clearinghouse and coordination project.
Administrator Brown stated that language translation has been working out very well and,
since staff has found that there is minimal translation needs for the Russian language, he
took it off the list for 2007-09.
Councilor McCallum commented on potential use of the Chamber newsletter as an
additional source in communicating with the community.
Administrator Brown briefly reviewed the Citizens Academy proposal and how it would
enhance the City's ability to communicate with the residents by letting them know what
Page 11 - Council Work Session Minutes, January 20,2007
40
...
"T" - ,.
COUNCIL WORK SESSION MINUTES
January 20, 2007
TAPE
READING
the City is doing in addition to receiving feedback from the citizens. He briefly reviewed
the Volunteer clearing house project being worked on by a VISTA volunteer which
would provide for a list of volunteers and tools/talents they would be able to provide in
whatever project that may arise within the City. He expressed his feeling that this would
be an effective way of finding and putting volunteers to work but reminded the Council
that the list will need to be updated periodically to maintain an active volunteer pool. In
regards to the self-help computers, he proposed that computers be installed at key
locations within the City that would give citizens the ability to search certain City
records, maps, permits, etc., independently rather than relying on having to contact City
staff for the information.
Councilor Bjelland stated that he had asked Administrator Brown to look into the
possibility of having the agenda packet onto a computer flash drive which would then be
distributed to the Mayor and Council rather than providing the paper agenda packets. The
City would provide laptop computers that would be used only for City business.
Additionally, past and current information could be stored on the laptop thereby
providing accessability to information pertinent to the issue being considered by the
Council.
Administrator Brown stated that, in addition to eliminating a lot of work related to
copying and collating paper copies ofthe agenda packet, it may also be possible for the
Council to link into the City's archival system which would provide substantially more
accessibility to City records. He stated that there would be at least two copies of the
agenda printed but the majority of the document would be available electronically.
Following discussion on the proposal, it was agreed upon to pursue using laptops
provided that a paper copy of the agenda would be made available if requested by the
Mayor or a Councilor. Administrator Brown stated that his initial findings on the cost of
this proposal ranges from $3,500 to $5,000 and he will be looking into this proposal in
more depth as part of the budget process.
Discussion was held regarding communication of City issues and/or activities with City
non-managerial workers so that they can share information with the public as the need
anses.
Administrator Brown stated that he has discussed this issue with department managers
and he agreed that it is important to have the department heads share infonnation with
their employees but he does not check to see if it is being done by the department heads.
Councilor Cox stated that it was unrealistic to expect all employees to know details of
what is going on in the City but those that do have direct contact with the public should
have some basic information available that can be shared with interested citizens.
Revitalize Downtown \Voodburn:
The proposed goals under this bullet point include completion of the Downtown Plan
which encompasses the downtown area and east of the Railroad tracks and Young Street;
complete Comprehensive Plan and Zoning Amendments as applicable; establish design
Page 12 - Council Work Session Minutes, January 20, 2007
41
","
''''l'll " I
COUNCIL WORK SESSION MINUTES
January 20, 2007
TAPE
READING
guidelines; initiate Commercial Rehabilitation Loan / Grant program; continue to seek
grants to offset project costs and extend urban renewal funding; seek funding to complete
renovation of and/or evaluate potential sale of the 347 N. Front Street property; fund,
design, and build the Gazebo in the Downtown Plaza; implement the Urban Renewal
program which includes revision of the one-year capital budget, develop six-year Capital
Improvement Program, construct Front Street project and underground utilities, and
complete the Alley project between Garfield and Cleveland Streets.
Administrator Brown stated that a consultant is currently working on the Downtown Plan
which will include traffic circulation, however, it will most likely take two years to
complete plan and go through process to establish the design guidelines. Goals relating to
funding issues for rehabilitation of buildings, the Gazebo, and completion of Front Street
project are ones which may be more difficult to complete within the next two years. He
also stated that he will be meeting with an individual within the near future regarding
potential sale ofthe City property located at 347 N. Front Street.
Councilor Cox spoke briefly on the Front Street project and he expressed his concern
about the cost associated with the undergrounding of utilities since the portion of the cost
to be absorbed by Portland General Electric (PGE) will, most likely, be passed onto the
rate payers. He suggested that undergrounding the utilities be removed so that the rate
payers do oot get charged for this project cost, however, if it is approved by the Council,
then the urban renewal district pay the full cost for this improvement.
Councilor Lonergan stated that a lengthy discussion was held at the workshop relating to
the costs to underground the utilities and options available and he felt that the rate
adjustment that may be passed onto the ratepayer was minimal compared to the aesthetic
value that underground utilities would provide to the area. He also mentioned that he did
not want to lose the on-going police presence in the downtown area now that the Police
Department has moved from the downtown area to the new facility. It was noted that
there continues to be a goal relating to police presence in the downtown area under the
goal heading of providing a safe and secure community.
Tape 4
Side A
.1 Pursue Economic Development:
Proposed goals under this bullet point include implementation of Urban Renewal
Programs; managing Comprehensive Plan industrial land master planning requirements;
adopting and implementing a Public Investment plan; determine and organize for
business recruitment possibilities; partner with the Chamber and Commerce and
W oodbum Downtown Association (WDA) to recruit and train businesses; and conduct a
needs analysis of Highway 99E commercial area as basis for transportation
improvements, renewal, and business recruitment.
In regards to Highway 99E, Administrator Brown stated that he would anticipate the need
to do a study or development plan before the City would contribute to improvements
Page 13 - Council Work Session Minutes, January 20,2007
42
.'
',...,' t'
COUNCIL WORK SESSION MINUTES
January 20, 2007
TAPE
READING
along Highway 99E in an effort to enhance the commercial area along this major
highway.
Administrator Brown also suggested that the City needs to adopt a public investment plan
in order to get development in Woodburn. To market for businesses in the Highway 99E
area, it will take a coordinated effort with the Chamber of Commerce.
In regards to the Public Investment Plan, Administrator Brown stated that this plan would
develop a strategy to determine what needs to be done in order to get development in
Woodburn and this plan follows the recommendation within the Economic Development
Strategy.
14.0 Develop Necessary Systems Infrastructure:
Administrator Brown stated that planning for the circulation system for the roadway
around the City will need to begin if the urban growth boundary is expanded. Other large
public works projects involve evaluation of options to address Federal regulations on
water quality and water temperature reductions as it pertains to wastewater; evaluating
options, analyzing and adopting revised rates in both water and wastewater; and
completion of storm water cost allocation and funding recommendations. He also
proposed continuation of developing I-net capabilities since the fiber is laid but what is
now needed is the connections to city locations. A user group has been formed to
determine good uses for the I-net.
Councilor Cox questioned if staff is looking at on-line bill pay for customers.
Administrator Brown stated that on-line bill pay is under e-commerce and staff is
currently working on that project.
Improve the Appearance and Quality of Community:
Administrator Brown stated that he had taken the previous Livability goal and broke it
down to (1) improve the appearance and quality of the community and (2) provide a safe
and secure community.
Under appearance and property maintenance issues, code enforcement-related ordinances
pertaining to peddler's license and animals need to be revised and there is a need to
promote public awareness of all code requirements. Another proposed project is to
initiate an Urban Forestry Program which will include a survey of existing right-of-way
and historic trees, developing a tree replacement strategy and schedule, and developing a
public information program. The purpose of this program is to take a more active role in
maintaining the trees which are located in the public right-of-way.
In regards to the Housing Ordinance, Administrator Brown stated that the City does not
have a housing ordinance which would address issues pertaining to safety and health
issues and this ordinance would be different from building code requirements for
construction. He stated that the Building Department is in the process of gathering
preliminary information on what it would take to implement this type of ordinance. If
this type of program is adopted, then the General Fund will be responsible for funding the
Page 14 - Council Work Session Minutes, January 20,2007
43
.'
'"''l''' ,. I
COUNCIL WORK SESSION MINUTES
January 20, 2007
TAPE
READING
program since it is not the responsibility of the Building Department.
Councilor Cox commented on how this ordinance is a good tool to have in place for the
purpose of getting below standard homes brought up to a livable level. In most cases,
complaints or observed situations will initiate the process to investigate for violations.
Provide a Safe and Secure Community:
Administrator Brown stated that the Police Chief is working on attaining accreditation
which ensures that the City is implementing best practices by raising the skill and
consciousness level of officers and standardizes the procedures. Chief Russell would
like to continue his work on Strategic Planning with a goal to implement policing districts
and information based policing. Another program Chief Russell would like to include on
the list is developing and implementing a Police Reserve or Cadet program. The Police
Department is the lead department in completing the Emergency Management System
Development. The City is now under the National Incident Management System (NIMS)
in order to be eligible for continued federal funding and it requires the City to develop
more coordination of activities with the Fire Department & Ambulance service. Other
goals include (1) the development of a City wireless plan to meet federal law
requirements which will go into effect in 2012, (2) participation in the development and
implementation ofthe Weed N Seed program which did get through the Attorney
General's office but there is only an 11% chance that the program will be funded, (3)
increase patrol activities in the downtown area, and (4) increase drug abuse awareness
activities.
34 Councilor McCallum stated that there had been a list of ordinances to review on a
periodic basis and he requested that a list identifying, and prioritizing, those ordinances
that are in need of an update be provided to the Mayor and Council.
Councilor Cox requested an update on the revenues generated by the new business
ordinance since original revenue projection was for 3 times higher than what the City had
been receiving in addition to a substantial increase in the number of licensees.
Administrator Brown stated that they had originally projected an additional 800
businesses, however, many were duplicate businesses or no longer in business. The City
had been collecting about $19,000 annually and, under the new ordinance, it is estimated
that the City will receive $30,000 annually which is only half of the initial revenue
projection of 560,000. To date, some businesses have not responded and the next step is
to have Code Enforcement visit the businesses for compliance.
Side B
Manage Growth:
Administrator Brown stated that staff will need to look at the impact of Measure 37 on
various city codes. To date, the City has only one Ballot Measure 37 claim which is still
in litigation.
Page 15 - Counci 1 Work Session Minutes, January 20, 2007
44
""'.',.... t I
COUNCIL WORK SESSION MINUTES
January 20,2007
TAPE
READING
Councilor Cox strongly urged that the City look at concurrence ordinances developed in
other communities. It was the consensus of the Mayor and Council to include evaluation
of a concurrence ordinance on the list of goals.
Administrator Brown stated that review of the system development charges (SDC's) and
the Transportation Impact Fee (TIF') are underway and will be completed within the next
two years. In regard to the Comprehensive Plan Amendments and Urban Growth
Boundary expansion, once approved, the Community Development Department and
Public Works will manage these programs and plans.
7.3 Park Development:
Administer Brown stated that Park Development is an area that needs to be brought
current. The Recreation and Park Board would like to make more progress in park
development which is why the list of goals provides for a number of projects. The City is
currently in the process of working on pre-design of a Community Center which includes
identifying funding sources for a new facility. Within the next two years, staff hopes to
be able to construct the expansion to the Aquatic Center and complete the a cultural arts
center design, however, the City may not be able to build the arts center by 2009 due to
funding issues. There is one more ball-field to be built in Centennial Park and grant
source funding is being researched rather than using General Fund resources. With the
completion of the Greenway Master Plan, projects now include sequentially to develop
the Hermanson Pond complex and the pedestrian / bicycle trail along the greenway. Staff
is looking at various options that could include wetland mitigation tradeoffs within the
City. He stated that he would like to continue working on the trail project since the Board
is very interested in seeing this project become a reality. The master plans for Legion and
Settlemier Parks need to be updated so that a roadway can be built along the north side of
Legion Park which will serve as a second access to the new Police Facility. The
Community Development Department is working on this project and will soon be taking
it to the Planning Commission followed by submittal to the Council for review. Once
the urban growth boundary expansion is approved, the Parks plan will need to be updated
followed by revisions to the system development charge (SDC) methodology.
Administrator Brown stated that the goals beginning with revision to the Centennial Park
master plan are goals he would like to see accomplished but may not be able to proceed
with during 2007-09. In addition to the Centennial Park master plan, these goals include
renovation of one playground each year, identifying fund for and initiating Legion Park
renovation, identifying funding for and complete Settlemier Park acquisitions and
renovation, and identify funding for Burlingham Park renovation.
16.8 Team Building and Organizational Development:
Administrator Brown briefly reviewed his list of proposed goals which includes
continuation of current activities, continuation of the Employee Recognition program,
completion of the Community Services re-organization, re-organization of the Public
Page 16 - Council Work Session Minutes, January 20,2007
45
".
"'" r'
COUNCIL WORK SESSION MINUTES
January 20, 2007
TAPE
READING
Works Department either before or after Public Works Director Tiwari retires,
recruitment and hiring of an Assistant City Administrator, organizing departments for
efficient delivery of service, targeting funds for employee training, incorporate diversity
training into a new-hire program, develop additional employment contracts with middle
managers, and complete bargaining with our union groups. He stated that most of the
middle manager positions are within public works and he hoped to accomplish this goal
within the next two years. In regards to the union contract, the Police Association
contract will expire in 2008 and the contract expiration date for AFSCME is dependent
upon the outcome ofthe negotiations on the current re-opener.
23.5 Develop Technological Infrastructure:
Administrator Brown stated that he had left the telecommunications goal on the list since
high-speed internet, WiFi, and I-net capabilities continue to evolve.
Councilor Bjelland also suggested that the City continue to look at the VOlT telephone
system sometime during the next two years and it was the consensus of the group to add
this goal to the list for evaluation.
In regards to the City GIS system capabilities, both Public Works and the Community
Development Department would like to see updates to our current system.
Administrator Brown also meqt:ioned that he would like to take better advantage of
technology and invest in tools that would allow staff to be more efficient in performing
their work.
27.3 Plan and Deliver Transportation System Improvements:
Administrator Brown stated that he has split this goal into two groups - regional and local
improvements. Under regional, goals include establishing local improvement districts for
Front Street, Tout Street, Alley improvement projects, and for paving unpaved streets;
completion ofBoones Ferry, Country Club, and Front Street projects; seek funding for 1-5
interchange and Highway 214 widening projects; analyze and modify system
development charges (SDC's) to fund City's cost share of interchange project; establish
funding agreement with properties within the interchange management area; evaluate
transit service expansion options; partner with ODOT to a develop park and ride facility
near the 1-5 interchange; and construct the sidewalk adjacent to Highway 214 from the
High School to Progress Way.
Discussion was held regarding formation of a local improvement district to assess
property owners for a share of costs associated with alley improvements between Garfield
and Cleveland Street that would include undergrounding of utilities. In regards to the
improvement of the Boones Ferry Road / Settlemier Avenue/ Highway 214 interesection,
the most recent information received is that this project will be done this summer.
Administrator Brown also stated that he has asked our SDC consultant to look at zones of
development for establishing SDC's for new development that would be based on
proximity to 1-5 in addition to looking at current methodology practice.
Page 17 - Council Work Session Minutes, January 20,2007
46
.'
"... '. 't '
COUNCIL WORK SESSION MINUTES
January 20, 2007
TAPE
READING
Discussion was held on the interchange management area and establishing funding
agreements with properties inside the area for cost sharing of improvements.
Discussion was also held on evaluating operational and financing options relating to
expansion of our transit service which will include discussions on establishing a transit
district.
Councilor Cox stated that he is interested in seeing information on the level of usage of
our current program versus the annual cost for providing the program.
Administrator Brown stated that he would like to have Public Works address this issue,
however, the City does have some transportation plarming requirements as we approach a
population of 25,000. The expansion of service would get riders to locations that would
connect with larger transit services in addition to other improvements in the system that
would generate more ridership.
Tape 5
6.6 Administrator Brown stated that the City has been asked to give ODOT a letter of support
for the Park and Ride facility since the Eugene area beltline project turned back about $15
million which will now be divided up amongst the Regions across the State. Region 2
will receive about $2 million and the money needs to be dedicated to projects that can be
built within the next two years. If the Park and Ride facility is funded, there will be funds
leftover from this project that can be used to purchase right-of-way associated with the 1-5
interchange project. It was also noted that the Oregon Transportation Commission (OTC)
is interested in seeing that this project move forward.
It was the consensus of the group that Administrator Brown write a letter to ODOT in
support of the project.
Administrator Brown stated that the sidewalk project is scheduled to be completed and
grant funding has been obtained to complete the project.
In regards to Local improvements, the list of goals include paving an unpaved street;
installing curbs and sidewalks on some streets as needed; get projects ready in order to
seek grant opportunities; develop pathways in the greenways; and complete the
Hardcastle Avenue rail alignment which is part of the Front Street project. He stated that
Public Works had also included under local street improvements urban renewal projects
involving Harrison and Hayes Street, however, these projects would come off of the list if
the Downtown Plan suggests something other than what is currently in place. He stated
that he would be taking the Hayes Street / Settlemier Avenue intersection re-alignment
project off the list since it will not be completed within the next two years.
11.8 It was the consensus of the group to add to the list evaluation of the re-opening of Fifth
Street south of Highway 214.
Page 18 - Council Work Session Minutes, January 20, 2007
47
'f"
'''r'' ~ r I
COUNCIL WORK SESSION MINUTES
January 20, 2007
TAPE
READING
Enhance Fiscal Stability:
Administrator Brown stated that he has instructed Finance Director Gillespie to look at a
3 to 5 year revenue and expenditure forecast as a planning tool particularly as the City
begins to look at new and expanded facilities.
17,1 Continue to Participate in State and Federal legislative process:
Administrator Brown stated that his proposed goals in this area would involve continued
coordination with the League of Oregon Cities and State / Federal legislative delegations
on issues of interest to Woodburn, and continue to take positions on matters of pending
litigation that would have potential impact on the City.
23.0 Facility Development:
Goals under this category include completion of the Community Center pre-design and
site selection project; finalizing design and obtain funding for Phase I of the Library
expansion project; marketing the Community Gardens property; update the Parks master
plan; remodel City Hall to increase security and efficiency; adopt the Legion Park and
Settlemier Park master plans; design and build the access road from Park Avenue to the
new Police facility; seek funding for greenway projects; complete the start-up for the
Foundation; oversee the Aquatic Center expansion; relocate Municipal Court and the
court office; and expand the Community Development and Building Division space.
Administrator Brown stated that he would like to market the Community Garden property
this year since all of the land use changes have been made in order to make it available
for sale as surplus purchase. Within City Hall, he would like to do some remodeling
which will include increasing building security for our employees. In regards to the
access road, he stated that he is working toward getting the road constructed this summer
but the Legion Park master plan needs to be adopted before the stadium can be removed.
The road would parallel the north property line of Legion Park and it is necessary to
complete the land use conditions placed on the City as part of the Police Facility project.
In regards to Municipal Court, he has been in contact with the owners of Mall 99 to lease
office space thereby allowing the Judge to consolidate Justice and Municipal Court
operational areas. Judge Zyryanoff is in favor of this proposal and he is waiting for the
management company to provide him with rental information. The space that would be
vacated by Municipal Court would then be occupied by the Building Division since
expansion of the urban growth boundary will create a need for more office space.
Additionally, the Community Development Department already needs more space and he
would like to keep the planning and building divisions together, and connected to, the
Finance Department for customers to make their payments.
Mayor Figley stated that when the urban growth boundary does expand, there may be a
need for another planner and more building department staff to handle the increased
workload.
Page 19 - Council Work Session Minutes, January 20, 2007
48
'.>
'.......4> ,. I
COUNCIL WORK SESSION MINUTES
January 20, 2007
TAPE
READING
Administrator Brown stated that he has added the evaluation of the McNulty property for
public works shops to the list of goals.
38.6 Encourage and Employ Sustainable Practices:
Administrator Brown stated that procurement procedures have not been revised as of this
date to reflect any sustainability measures which is why he has left it on the list. Staff
training is an on-going goal but more work needs to be done in this area. He stated that
he would like to conduct an energy audit of all City facilities and this work can be done at
minimal expense through the State. In regards to motor vehicles, he has included a goal
to establish policies requiring purchase of only hybrids and energy efficient gas-powered
vehicles and it will most likely apply to the Police Department and Public Works. Staff
will also look into converting heavier vehicles over to bio-diesel. Another goal is to
construct new, and renovate existing city buildings, to LEED's standards (United States
Green Building Council Leadership in Energy and Environmental Design). Lastly, goals
include the City's continuation of recycling materials, support recycling programs, and
evaluate a waste-to-energy conversion to see if there is a way to generate power at the
wastewater treatment plant and use that as an offset to the cost of the facility.
Side B
Administrator Brown stated that he would like to give Department Heads an opportunity
to review the goals and provide input on what they feel can be done at a net cost. This
would include a complete evaluation of their existing operation to see what may need to
be done without asking for new resources and, if applicable, provide information on what
current work would be either less of or given up as a result of accomplishing the goal.
Councilor Bjelland felt that it would be helpful to have timelines for both the beginning
and ending of the goal over the next two year period.
Administrator Brown also suggested that the meeting with the Department Heads would
be the latter part of February or early March and it may work better to have a couple of
meetings to go through the goals rather than one lengthy meeting. The Council was in
agreement with having more than one meeting to review the goals with the Department
Heads.
5.6 The work session concluded at 3:30 p.m..
APPROVED
KATHRYN FIGLEY, MAYOR
ATTEST
Mary Tennant, Recorder
City of Woodburn, Oregon
Page 20 - Council Work Session Minutes, January 20,2007
49
."
.T... r I
8C
SPECIAL COUNCIL MEETING MINUTES
JANUARY 27, 2007
TAPE
READING
~ DATE, COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN,
COUNTY OF MARION, STATE OF OREGON, JANUARY 27,2007,
CONVENED, The special meeting convened at 9:53 a.m. with Mayor Figley presiding.
The purpose of the meeting was to hold an Executive Session.
.7
ROLL CALL,
Mayor
Councilor
Councilor
Councilor
Councilor
Councilor
Councilor
Figley
Bjelland
Cox
Lonergan
McCallum
Nichols
Sifuentez
Present
Present
Present
Present
Present
Present
Absent
Staff Present: City Administrator Brown, City Attorney Shields, City Recorder Tennant
It was noted on the Special meeting agenda that the Council would convene at 8:30 am
then recess to the Budget Committee workshop, however, the Budget Committee
workshop was held just prior to the convening of the Special meeting.
EXECUTIVE SESSION,
Mayor Figley entertained a motion to adjourn into executive session under the statutory
authority ofORS 192.660(1)(h), 192.660 (1)(f), and 192.660 (1)(d).
NICHOLS/LONERGAN... adjourn into executive session under the statutory authority
cited by the Mayor. The motion passed unanimously.
The Council adjourned to executive session at 9:57 a.m. and reconvened at 11 :06 a.m..
Mayor Figley stated that no decisions were made by the Council while in executive
session and no action would be taken by the Council in open session.
2.0 ADJOURL'iMENT.
MCCALLUM/NICHOLS... meeting be adjourned. The motion passed unanimously.
The meeting adjourned at 11 :07 a.m..
APPROVED
KATHRYN FIGLEY, MAYOR
ATTEST
~1ary Tennant, Recorder
City of Woodburn, Oregon
Page 1 - Special Council Meeting Minutes, January 27,2007
50
" "
.. 'T'" t'
Executive Session
SPECIAL COUNCIL MEETING MINUTES
JANUARY 27, 2007
DA TE, COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF
MARION, STATE OF OREGON, JANUARY 27, 2007,
CONVENED, The Council met in executive session at 9:58 a.m. with Mayor Figley presiding.
ROLL CALL.
Mayor
Councilor
Councilor
Councilor
Councilor
Councilor
Councilor
Figley
Bjelland
Cox
Lonergan
McCallum
Nichols
Sifuentez
Present
Present
Present
Present
Present
Present
Absent
Mayor Figley reminded the Councilors and staff that information discussed in executive session is not
to be discussed with the public.
Staff Present: City Administrator Brown, City Attorney Shields (10:17 am - 11 :05 am), City Recorder
Tennant
The executive session was called pursuant to the following statutory authority:
(A) ORS 192.660 (1)(d) - To conduct deliberations with persons designated by the governing body to
carry on labor negotiations;
(B) ORS 192.660 (1)(h) - To consult with counsel concerning the legal rights and duties ofa public
body with regard to current litigation or litigation likely to be filed; and
( C) ORS 192.660( 1 )(f) - To consider records that are exempt by law from public inspection.
ADJOURNMENT.
The executive session adjourned at 11:05 a.m..
APPROVED
KATHRYN FIGLEY, MAYOR
ATTEST
Mary Tennant, Recorder
City of Woodburn, Oregon
Page 1 - Executive Session, Special Council Meeting Minutes, January 27,2007
51
.',
.,..... 1" I
WOODBURN L I V},
DATE 1/08/07
TIME Li, 10 ~<
CHECK 4 CHECK DATE PAYEE NAME
r I T Y 0 F WOO D BUR N
STATUS
CHECK REGISTER
STATUS DATE UPDATED CHECK AMOUNT
RECONCILED AMT
PAGE
AP0460
VEEOT
DIFFERENCE
---- ---------- ---------- - ----- ---- -- -----" ----- ------------------------------- --------------
-- ---- ---- ---- - --------------------- ------- --------------------------------------------------------------
~
BANK ACCU1Jln AP A/P Account s Payabl e
86742 12/29/2006 JONATHAN STUART
86743 12/29/2U06 PETTY CASH
86744 12/29/2006 EBS
86745 12/29/20U6 BRUCE CHEVROLET
86716 12/29/2006 OREGON STATE BAR
86747 12/29/2006 MARTIN BROS SIGNS
86748 12/29/2006 NORTHWEST ARMORY
86749 D/L9/200b MARGARET LAMBERT
86750 12/29/2006 OR DEPT OF MOTOR VEHICLE
86751 12/29/2006 JEFFERSON PILOT FINANCIAL
86752 12/29/2006 VALLEY MAILING SERVICE IN
86753 12/08/2006 ALLIED WASTE SERVICES
86754 12/08/2006 ARAMARK UNIFORM SERVICE I
86755 12/08/2006 ARCH WIRELESS
86756 12/08/2006 AT & T
86757 12/08/2006 AWWA
86758 12/08/2006 BANK OF AMERICA
86759 12/08/2006 BENJAMIN WARD
86760 12/08/2006 BI-MART CORPORATION
86761 12/08/2006 BLUMENTHAL UNIFORM & EQUI
86762 12/08/2006 BOLDT, CARLISLE & SMITH L
86764 12/08/2006 CANBY FORD
86765 12/08/2006 CANBY TELECOM
86766 12/08/2006 CDW GOVERNMENT INC
86767 12/08/2006 CITY OF CANBY
86768 12/08/2006 COMPLETE WIRELESS SOLUTNS
86769 12/08/2006 COOKE STATIONERY COMPANY
86770 12/08/2006 DAVID M COREY PHD PC
86771 12/08/2006 DAVISON AUTO PARTS
86772 12/08/2006 DE HAAS & ASSOCIATES INC
86773 12/08/2006 ENTRANCE CONTROLS INC
86774 12/08/2006 EPSILON ENGINEERING INC
86775 12/08/2006 FARMWORKERS HOUSING DEVEL
86776 12/08/2006 FEDERAL EXPRESS CORP
86777 12/08/2006 FRANK M MASON
86778 12/08/2006 GOLOVAN VOLODYMRYR
86779 12/08/2006 GRATING PACIFIC LLC
86780 12/08/2006 GROUP MACKENZIE ENGR INC
86781 12/08/2006 INGRAM DIST GROUP
86782 12/08/2006 ISOLUTIONS CONSULTING INC
86783 12/08/2006 LES SCHWAB TIRE CENTER
86784 12/08/2006 MARION COUNTY CLERK
86785 12/08/2006 MARION COUNTY TREASURY DE
86786 12/08/2006 MULTI TECH ENG SERV INC
86787 12/08/2006 NAT'L SOCIETY OF PROF ENG
86788 12/08/2006 NET ASSETS CORPORATION
86789 12/08/2006 NOR COM
86790 12/08/2006 NORTHWEST NATURAL GAS
86791 12/08/2006 OACP
86792 12/08/2006 OACP
86793 12/08/2006 OR DEPT OF AGRICULTURE
86794 12/08/2006 OR RECREATION & PARKS ASS
en
~
"1
-i
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCnED
RECONCILED
RECONCILED
RECONCl LED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2C07
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
150.00
142,63
60.00
15,918,00
60.00
1,295,00
299,90
256.68
63,50
81 ,52
849,60
2,853.52
51.20
100.69
23,54
48,00
56,933 ,07
150,00
7,48
38.71
5,990.00
101,00
19,95
2,796,08
17,727,00
95,00
42,34
95.00
81.79
6,165,55
68,992.90
410,00
1,228,50
357.82
195.00
120,00
270,00
26.40
3,694,38
450.00
31.75
16.00
126,00
2,673.80
205,00
882.00
224.44
11,345,63
300.00
465,00
150.00
50.00
i50,00
142.63
60,00
15,918,00
60,00
1,295,00
299,90
256.68
63,50
81 ,52
849,60
2,853.52
51.20
100,69
23,54
48.00
56,933,07
150.00
7,48
38.71
5,990,00
101.00
19.95
2,796,08
17,727.00
95,00
42.3q
95,00
81,79
6,165,55
68,992.90
410,00
1,228,50
357,82
195.00
120.00
270,00
26,40
3,694,38
450.00
31,75
16,00
126.00
2,673.80
205.00
882.00
224.44
11,345,63
300,00
465.00
150.00
50,00
,00
00
,00
,00
,00
,00
,00
,00
,00
.00
,00
,00
.00
,00
,00
,00
,00
,00
.00
,00
,00
,00
,00
.00
,00
.00
,00
,00
,00
,00
,00
,00
.00
,00
,00
.00
.00
,00
,00
,00
,00
,00
,00
.00
.00
,00
.00
,00
.00
.00
,00
,00
0)
o
WOODBURN LIVE
DATE 1/08/01
TIME 12,4H,S2
CHECK # CHE,-'K [JATO, PAYEE NAME
"'!
8679~
H6796
86797
86798
86799
86800
86801
86802
86803
86804
8680~
86806
86807
86808
86809
86810
86811
86812
86813
86814
86815
86816
86818
86819
86820
86822
86823
86824
86826
86827
86828
86829
86830
86832
86833
86834
8683S
86836
86837
86838
86839
86840
86841
86842
86843
86844
8684S
86846
86847
86848
86849
86851
86852
en
w
1
of
C I T Y 0 F WOO D BUR N
STATUS
CHECK REGISTER
STATUS D],TE UPDATED CHECK AMOUW:
RECONCILED AMT
PAGE
AP0460
VEEOT
--~==-===~=-=---=~-=-~-=====~~===========~===-==========---=====-==== .===-======-==========~====~==========
DIFFERENCE
12108/<uU6 0REGuN ~TATE BAK
12108/200b OREGON STATE BAR
]2/0812006 PACIFIC OFFICE FURNISHING
]2/08/2006 PETROCARD
12/08/2006 PORTLAND GENERAL ELECTRIC
12/08/2006 PROFESSIONAL VIDEO & TAPE
12/08/2006 QWEST
12/08/2006 QWEST
12/08/:006 R,B,& G CONSTRm'TIGN, LL
12/0A/2006 RIP CITY MAGAZINE
12/08/2006 SHILO INN SEASIDE OCEANF
12/08/2006 SIERRA SPRINGS
12/08/2006 UNION PACIFIC RAILROAD CO
]2/08/2006 VERIZON WIRELESS
12/08/2006 WBN COMMUNITY ACCESS TV
12/08/2006 WEST GROUP PAYMENT CTR
12/08/2006 WESTERN BUS SALES
12/08/2006 WESTERN POWER & EQUIPMENT
12/08/2006 WILLAMETTE BROADBAND
12/08/2006 WOLFERS HEATING & AIR CON
]2/08/2006 XEROX CORPORATION
12/08/2006 YES GRAPHICS
12/29/2006 VALLEY MAILING SERVICE IN
]2/]5/2006 AKS ENGINEERING & FORESTR
12/15/2006 ARAMARK UNIFORM SERVICE I
12/15/2006 BADGE-A MINIT
12/15/2006 BLUMENTHAL UNIFORM & EQUI
12/1S/2006 BROOKS PRODUCTS
12/15/2006 CITY OF WOODBURN
12/1S/2006 COOKE STATIONERY COMPANY
12/15/2006 CTL CORPORATION
12/15/2006 CTS ENGINEERS INC
12/15/2006 DAILY JOURNAL OF COMMERCE
12/15/2006 DAVID GONZALEZ
12/1S/2006 DP NORTHWEST INC
12/1S/2006 FESSLER NURSERY CO
12/1S/2006 FISCHER MILL SUPPLY INC
12/15/2006 FOOD SERVICES OF AMERICA
12/15/2006 FRANK M MASON
12/15/2006 GAYLORD BROS INC
12/15/2006 GENERAL ELECTRIC CAPITAL
12/15/2006 GRAINGER INC
12/15/2006 HACH CHEMICAL CO
12/15/2006 HR ANSWERS INC
12/15/2006 INDUSTRIAL MACHINING & FA
12/15/2006 J. THAYER COMPANY
12/15/2006 JACK RAWLINGS
12/1S/2006 JOHN PlLAFIAN WINDOW CLEA
12/15/2006 JONATHAN REITAN
12/15/2006 KWBY RADIO LA RANTERA
12/15/2006 LEAGUE OF OREGON CITIES
12/15/2006 MOLALLA COMMUNICATIONS
12/15/2006 MOTHER GOOSE PRODUCTIONS
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCII,ED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/0S/2007
1/0S/2007
1/0S/2007
1/05/2007
1/05/2007
1/05/2007
1/0S/2007
1/0S/2007
1/05/2007
1/05/2007
1/05/2007
1/0S/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/0S/2007
1/05/2007
1/0S/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/0S/2007
1/05/2007
1/0S/2007
1/0S/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/0S/2007
1/05/2007
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
944,50
11 0.50
4,104,00
3,567,2'1
72,044.79
116.85
16S,73
2,724.24
110,567.80
34.95
755,37
132.33
349.59
45.66
2,668.62
239.25
170,451.00
2,180.00
317.23
404.40
285.44
739.00
792.45
3,811.90
25.60
547.S9
4.2S
1,020.98
200.00
53.14
71.80
4,9S0.00
158.88
742.50
275.00
2S0.00
5.02
193.12
130.00
39.82
215.89
150.21
298.40
318.72
4,367.75
731.41
193.20
19.50
100.00
300.00
140.00
149.70
250.00
944.S0
110,50
4,104,00
3,567,27
72,044,79
116.8':>
165.73
2,724,24
110,567,80
34.95
755.37
132.33
349.59
45,66
2,668.62
239.25
170,451.00
2,180.00
317.2.3
404.40
285.44
739.00
792.45
3,811.90
25.60
547.59
4.25
1,020.98
200.00
53.14
71.80
4,950.00
158.88
742.50
275.00
250.00
S.02
193.12
130.00
39.82
215.89
150,21
298.40
318.72
4,367.75
731.41
193.20
19.50
100.00
300.00
140.00
149.70
250.00
,00
00
,00
,00
,00
,00
00
.00
.00
,00
,00
,00
,00
00
,00
.00
,00
,00
.00
,00
.00
,00
.00
,00
,00
.00
.00
,00
.00
,00
.00
.00
.00
.00
.00
.00
,00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
WuODBURN LIVE
DATE 1/08/07
TJMr. 12 4H; ~2
CHECK # CHECK !JAn. PAYEe NAME
"'!
8G853
86854
868,>5
86856
86858
86859
86860
86861
86862
8686}
86864
86865
86866
86867
86868
86869
86870
86871
86873
86874
86875
86877
86878
86879
86880
86882
86883
86885
86886
86888
86890
86891
86894
86895
86896
86897
86899
86900
86902
86903
86905
86906
86907
86909
86911
86912
86914
86916
86917
86918
86920
86924
86925
en
~
'1
'f
C I T Y 0 F WOO D BUR N
STATUS
CHECK REGISTER
STATUS D/.TE UPDATED CHECK AMOUN~
RECDNCILED AMT
PAGE
AP0460
VEEOT
-~~==~=-=~==~==~~=====~~-~============~=_.=-=====;==~==========-=~=====-===~==~=====-=-===================-==========~
DIFFERENCE
12/15/2006 NATIONAL FIRe PROTECTION
12/15/2006 NORCOM
12/1'>/2006 NORTH COAST ELECTRIC CO
12/15/2006 NORTHWEST LOW VOLTAGE SYS
12/15/2006 OR DEPT OF ADMINISTRATIVE
12/15/2006 OR DEPT OF TRANSPORTATION
12/15/2006 OTS WIRE & INSULATION INC
12/15/200G PACIFIC HABITAT SERVICES
12/15/2006 PAUL'S POWER EQUIPMENT &
12/15/2006 PORTLAND GENERAL ELECTRIC
12/15/2006 PUMP TECH SYSTEMS INC
12/15/2006 RADIO SHACK
12/15/2006 S&S WORLDWIDE INC
12/15/2006 SIERRA DISPLAY INC
12/15/2006 SIERRA SPRINGS
12/15/2006 SPRINT
12/15/2006 TEK SYSTEMS INC
12/15/2006 TESTAMERICA ANALYTICAL TE
12/15/2006 VISIONS
12/15/2006 VWR INTERNATIONAL INC
12/15/2006 WATER GEAR INC
12/15/2006 WILLAMETTE VALLEY SECURIT
12/15/2006 WILLIAMS ZOGRAFOS & PECK
12/15/2006 WOODBURN FERTILIZER
12/15/2006 WOODBURN INDEPENDENT
12/15/2006 XEROX CORPORATION
12/15/2006 YES GRAPHICS
12/29/2006 TIM CAMP
12/29/2006 ARIK STUART
12/21/2006 AMERICAN PLANNING ASSN
12/21/2006 ARCH WIRELESS
12/21/2006 BLUMENTHAL UNIFORM & EQUI
12/21/2006 DEBRA GIRARD & ASSOCIATES
12/21/2006 DELL MARKETING LP
12/21/2006 DEX MEDIA EAST
12/21/2006 DP NORTHWEST INC
12/21/2006 FERGUSON ENTERPRISES INC
12/21/2006 FRY'S ELECTRONICS
12/21/2006 GOV'T FINANCE OFFICERS AS
12/21/2006 GRAINGER INC
12/21/2006 GUIDEPOSTS
12/21/2006 IKON OFFICE SOLUTIONS
12/21/2006 ITT FLYGT CORPORATION
12/21/2006 LANGUAGE LINE SERVICES
12/21/2006 MADERA CINEVIDEO INC
12/21/2006 MARION COUNTY BLDG INSPEC
12/21/2006 MSI GROUP INC
12/21/2006 OFFICE DEPOT
12/21/2006 ONE CALL CONCEPTS INC
12/21/2006 ONSET COMPUTER CORPORATIO
12/21/2006 OR DEPT OF MOTOR VEHICLE
12/21/2006 PORTLAND ENGINEERING INC
12/21/2006 RADIO SHACK
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCl LED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
I/OS/2007
1/05/2007
1/0S/2007
1/05/2007
1/0S/2007
1/0S/2007
1/0S/2007
1/05/2007
1/0S/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
1/05/2007
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
150,00
25,074,67
138. '74
34.00
802.98
332.8B
169.20
242.00
84.12
301.27
1.396.81
19.96
77.64
1,007.86
152,36
59.44
1.472.00
45,00
152.00
447,77
247,20
59.85
67.5J
12 .10
42 .00
122.42
975,00
30.00
15.00
630.00
9.95
49,99
127.86
6,191.22
88.60
515.00
590.00
212.86
210.00
637.04
29.32
160.97
4,537.00
82.19
215.12
562.52
400.00
93.64
Sl.45
737.00
4.00
5,777.78
14.97
150,00
25,074,6,
138,74
34.00
802.98
332.88
169,20
242.00
84.12
301.27
1.396,81
19,96
77.64
1,007,86
152.36
59.44
1,472.00
45.00
152.00
447.77
247.20
59.85
67.50
12.10
42.00
122.42
975.00
30.00
lS.00
630.00
9.95
49.99
127.86
6,191.22
88.60
515.00
590.00
212.86
210.00
637.04
29.32
160.97
4,537.00
82.19
215.12
562.52
400.00
93,64
51.4S
737.00
4.00
5,777.78
14.97
,00
,00
,00
.00
,00
,00
.00
.00
.00
,00
,00
.00
,00
,00
,00
.00
,00
,00
.00
,00
.00
.00
.00
.00
,00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
WOODBURN LIVE
DATE 1/08/07
TIME 12 48: S:)
r I T Y 0 F WOO D BUR N
CHECK REGISTER
PAGE
AP0460
VEEOT
CHECK # CHECK DATE PAYEE NAME
STATUS
STATUS DATE UPDATED CHECK AMOUNT
RECONCILED AMT
DIFFERENCE
=====~=~-~==========~=~~=========~=-~=-====================~=========~==========_~;===============~=========e=======================
H6926 12/n/2006 RECORDED BOOKS INC RECONCILED 1/05/2007 YES 29,25 29 25 ,00
86:)27 12/21 (2006 ROD'S HANDYMAN SERVICE IN RECONCILED 1/05/2007 YES 1,800.00 1,800, 00 ,00
86929 12/21/2006 SIGNCAD SYSTEMS INC RECONCILED 1/05/2007 YES 6,540.00 6,540 00 ,00
86930 12/21/2006 STATESMAN.JOURNAL NEWSPAP RECONCILED 1/05/2007 YES 62.40 62 40 ,00
86931 12/21/2006 TESTAMERICA ANALYTICAL TE RECONCILED 1/05/2007 YES 153.00 IS3 ,00 .00
8693~ 12/21/2006 THOMASON GROUP RECONCILED 1/05/2007 YES 69.61 69, 61 ,00
86933 12/21/2006 VERIZON WIRELESS RECONCILED 1/05/2007 YES 80.45 80, 45 .00
86936 12/21/2006 YES GRAPHICS RECONCILED 1/05/2007 YES 143.50 143 ,50 .00
86937 12/29/2006 VALLEY MAILING SERVICE TN RECONCILED 1/05/2007 YES 661.05 661 ,05 .00
BANK AP TOTAL, 167 CHECKS
663,366 ,23 663,366 23 .00
RECONCILED 167 CHECKS 663,366.23
NOT RECONC'I LED CHECKS .00
-4 VOIDED CHECKS ,00
UPDATED 167 CHECKS 663,366.23
NOT UPDATHD CHECKS .00
en
en
1
~
8E
CITY OF WOODBURN
Community Development
MEMORANDUM
270 Montgomery Street
Woodburn, Oregon 97071
(503) 982-5250
Date:
February 1, 2007
To:
Jim Allen, Community Development Director
From:
Building Division
Subject:
Building Activity for January 2007
2005 2006 2007
Dollar Dollar Dollar
No. Amount No, Amount No. Amount
New Residence Value 4 $740,422 5 $786,689 5 $1,191,560
Multi Family 0 $0 0 $0 0 $0
Assisted Living Facilities 0 $0 0 $0 0 $0
Residential Adds & Alts 2 $78,996 1 $29,500 3 $19,645
Industrial 0 $0 0 $0 0 $0
Commercial Value 4 $80,782 1 $120,100 1 $72,000
Signs, Fences, Driveways 3 $9,985 1 $1 ,500 0 $0
Manufactured Homes 0 $0 1 $4,000 1 $40,000
TOTALS 13 $910,185 9 $941,789 10 $1,323,209
Fiscal Year (July 1- $16,476,104 $24,617,631 $8,831,053
June 30) to Date
.C::r:ilTlUril'f Oe",eloprnent'Bu"dil"g'.8ui:dlng AGII\l'ltyIBidgAcl-200T.Bidg ACll'Jlty - Memo5'!;~tY. January 2007 wpd
PLANNING PROJECT TRACKING SHEET
P,uJ"CI
Revised: Monday, February 05,2007
DE:scn~,t:JIl
kf-l ,1'l>dr~l
DR 2006- RODE:f1
18CU 2006-05 Barsocchill i
t,m 2006-01 DE:IDert
GottsdC~E:r
..
SuB 2006-
02VAR 2006-
15, VAR 2000-
16
en
~
1
l'
Page 1 of 1
SlleLucallOIl
Construcllon of a 22,800
sq, ft buildll1g for
GoodWill Industries
948 Pacific Hwy (S9E)
W dlller of all land use
restrictions or 111 lieu of
compensation
500-510,514 N, Pacific
Hwy
~lurpl:y/Stasca 6-Lot Subdivision of
us.) Vacant Parcel
344 Hardcastle Ave
Status Date DE:erTIed 120 Day Planner Referrals Facilities Mall Notice Nolice to Post Stf Rpt Due PC Hearing PC Final Appeal
Received Complete Date Meeting for PC Paper Pro~rty AdrTIln Dee Oraer DeadiillE
Received 1 LJ2212006 01/19/2007 05/19/2007 Breah Plke- 12/26/2006 0210712007
Salas
Received
08/27/2006 0912112006 01/25/2007 Jim Allen
1011312006
Rt::ct::ived
10/0212006 12/08/2006 04/07/2007 Jason
Richling
10/16/2006 01/04/2007 01/19/2007
02101/2007 02/08/2007 02/0812007 02l20!20C
(X)
~
PLANNING PROJECTS (INCOMPLETE I HOLD)
Revised: Monday, February 05, 2007
PrujL:c.: A~~I;,C,dlil Des':npt1ul1 Status Date Deemed 120 Day Planner Referrals Facilities Mall NoUce Notice to Post 5t1 Rpl Due PC Hearing PC Fin,,: Appeal
Received Complete Date Meeting for PC Paper Property Orad D"ajlin,
S,tt;LOcal:'.Jrl
DR 2000 J()t"Hl &. D~ljsa Multi-Story M"dlcal and Hold by Applicant 0511112005 Jason 0613012006 711012006
05VAR 06-03 tl6ker Office BUilding Richling
WWDM Propert} - Mt
Hood Avtlnue and
Progress Way
DR 2000- 13 brucc Kenn, Office BUilding Incomplete 0713112006 Naomi 11/02/2006 11115/2006
.. Zwerdling
S-Curve on Highway 214
DR 2006 Vi "I/jn 8 UOit Multi-family Incomplete 1011212006 Breah Pike-
17V AR 2006 Englneenng Development on Vacant Salas
17 Parcel
1037 LinCOln 5t
PUD 2006- Boone; Modltlcatlons to Boones Incomplete 10,3112006 Naomi 11/22/2006
01ZC 2006-01, Crossing, Crossing PUD Zwerdling
Uti 2006-04 LLC - MI~e
00 Han>"
Parrels 1, 2 & 3 of
Partition Plat 2006-55
ZA 2007-01 Delorres L. Add 320 sq It addition to Incomplete 01/2212007 Naomi
Hinman the existing dwelling. Zwerdling
1200 Stanfield Rd
~
Page 1 of 1
~~.
W~N
~~
8G
Iflc"rp"riflrd 1889
.
.
February 1 2, 2007
TO: Honorable Mayor and City Council through City Administrator
VIA: Jim Row, Community Services Director...J ~
FROM: Debbie Wadleigh, Aquatic Center Manager
SUBJECT: Aquatic Center Project Update
RECOMMENDATION:
This item is informational only. No action by the Council is necessary.
BACKGROUND:
For Fiscal Year 2006-07, the City has budgeted and planned for the Aquatic
Center's main electrical panel to be upgraded, as well as the re-plastering of
the swimming pool surface. As a result of the impact of these projects, the
Aquatic Center has advertised that it will be closed from February 19, 2007
through March 11. 2007.
DISCUSSION:
The Engineering Division developed specifications and conducted a vendor
solicitation for the re-plastering project. Of the eight vendors invited to respond,
only one submitted a proposal. Unfortunately, the cost of that proposal was
more that twice our approved budget. Therefore, the re-plastering project will
be rescheduled for the annual fall shutdown. The Engineering Division is
investigating the reason for the lack of vendor response and determining
whether the amount of budgeted funds is adequate.
The Engineering Division is also coordinating the main electrical panel upgrade
project at the Aquatic Center. A vendor has been selected and this work will
begin on February 19.
In addition to these relatively large projects, the slide structure will also receive
some repairs. As a result of the Aquatic Center's humid and chemical laden
Agenda Item Review: City Administrato
City Attorney
Financ
59
'91"" .. I
Honorable Mayor and City Council
February 12, 2007
Page 2
.
.
atmosphere, the steel components of the slide structure have deteriorated
significantly. Beginning one week before the scheduled closure, the stairway
and hand railings will be disassembled, sand blasted and powder coated.
Depending on the amount of time required to complete this work, the slide may
not be available immediately after the Aquatic Center re-opens.
Since the re-plastering work will not occur at this time, the Aquatic Center may
be able to re-open earlier than originally planned. By agreement, the electrical
contractor is provided with three weeks to complete their work, however, it is
possible that they may finish the project early. The Aquatic Center will open as
soon as the electrical project has been completed.
60
'."
'~,.. .~, t I
8H
A~'~
f r1 .. C r per ;1 ! ..' d I S 8 ~
.
.
January 16, 2007
TO: Mayor and City Council through City Administrator
FROM: Scott Russell, Chief of POIiCe~
SUBJECT: Police Department Statistics - December 2006
RECOMMENDATION:
Receive the Report
BACKGROUND:
The attached report lists year to date reported offenses and arrests displayed by
month.
DISCUSSION:
The statistics have been gathered from the Police Departments Records
Management System. The Previous year's statistics are also displayed for
comparison purposes.
FINANCIAL IMPACT:
None
Agenda Item Review: City Administrat
City Attorney,-
Finane
61
T"
i" r'
WoodbmTl Police Dept. PAGE 1
DATE: 1/16/2007 PL6860
TIME: 14 : 22 : 18 fvONTHLY CRIMINAL OFFENSES FOR JANUARY THRU DECEMBER 2006 SCOTIRU
ORI#: OR0240500 WPD RESULTS FOR ALL OFFENSES
DATE USED: OFFENSE DATE
CI-lJlliGE DESCRIPTION JAN FEE MAR APR MAY JUN JLY AUG SEP ocr NOV DEC TCYI'AL
-----------------------------~---------------------------------------------------------- ---------------------------------------------
AGGRAVATED ASSAULT 2 2 1 1 5 3 2 1 1 2 3 2 25
ANIMAL ORDINANCES 4 6 2 4 2 0 2 2 0 1 0 4 27
ARSON 0 0 0 0 0 0 1 2 0 0 0 0 3
ASSAULT SIMPLE 14 19 21 17 9 22 20 10 14 14 17 13 190
BRIBERY 0 0 0 0 0 0 0 0 1 0 0 0 1
BURGLARY - BUSINESS 8 5 7 3 3 :2 1 0 1 2 3 2 37
BURGLARY - 0TIfER STRUCIURE 3 3 3 5 3 4 2 0 2 5 1 3 34
BURGLARY - RESIDENCE 2 1 9 11 7 3 3 4 6 8 2 13 69
CHILD NEGLECT 0 0 1 4 1 0 0 0 0 1 1 1 9
CITY ORDINANCE 1 2 1 1 1 1 1 1 3 2 1 1 16
CRIME DAMAGE-NO VANDALISM OR ARSON 39 21 38 34 29 17 9 7 14 13 22 27 270
CURFEW 0 2 0 0 1 0 1 0 3 3 1 1 12
CUSTODIAL INTERFERENCE 0 1 0 0 0 1 0 0 1 0 0 0 3
CUSTODY.. DETOX 2 0 3 2 3 1 1 3 2 1 1 6 25
CUSTODY MENTAL 2 0 2 0 1 1 2 1 0 0 0 1 10
CUSTODY - PROTECITVE 0 1 0 1 0 1 1 1 0 0 0 0 5
DISORDERLY CONDUCT 1 7 6 5 5 7 7 6 7 7 5 3 66
DRINKING IN PUBLIC 0 0 0 0 1 0 0 0 0 0 0 0 1
DRIVING UNDER INFLUENCE 12 7 15 15 12 12 24 19 8 9 7 12 152
DRUG LAW VIOLATIONS 14 15 31 24 15 21 18 36 16 27 24 20 261
DWS/REVOKED - FEWNY 0 1 0 0 0 0 0 0 0 0 0 0 1
0\ DWS/REVOKED-MISDEMEANOR 6 6 7 2 2 5 6 5 2 2 4 4 51
ELUDE 4 0 0 0 1 0 2 1 2 2 0 0 12
tI) EMBEZZLEMENT 0 0 0 0 0 0 0 1 0 0 0 0 1
ESCAPE FROM YOUR CUSTODY 0 0 0 0 0 0 1 0 0 0 1 0 2
FAIL TO DISPLAY OPERATORS LICENSE 6 9 5 2 7 7 5 3 6 4 5 6 65
FAMILY -0TIfER 0 0 0 0 0 0 1 2 0 1 0 0 4
FORCIBLE RAPE 0 1 2 2 1 1 2 0 0 2 0 0 11
FORGERY/COUNrERFEITING 7 5 12 3 7 4 3 2 5 6 13 1 68
FRAUD - ACCOUNT CLOSED CHECK 0 0 0 0 1 0 0 0 0 0 0 0 1
FRAUD - BY DECEPTION/FALSE PRETENSES 1 0 0 0 0 0 1 0 0 1 1 1 5
FRAUD - CRlIDIT CARD/AIJI'Cto1ATIC TELLER MACHINE 3 4 2 4 1 5 0 3 1 1 1 2 27
FRAUD - IMPERSONATION 1 6 2 0 1 2 0 1 1 3 2 0 19
FRAUD - NOT SUFFICIENT FUNDS CHECK 0 0 1 0 0 0 0 0 0 0 0 0 1
FRAUD - OF SERVICES/FALSE PRETENSES 1 0 1 1 0 0 0 0 0 1 0 1 5
FRAUD-OTHER 0 0 0 0 0 1 0 0 0 0 0 0 1
FUGITIVE ARREST FOR ANOTHER AGENCY 42 36 43 37 34 41 32 37 38 27 30 21 418
FURNISHING 0 1 1 1 1 0 2 0 2 2 0 0 10
GARBAGE LITI'ERING 0 0 0 1 1 1 0 0 3 0 1 1 8
HIT AND RUN FEWNY 1 0 0 2 2 2 0 0 2 2 2 2 15
HIT AND RUN-MISDEMEANOR 17 14 9 16 11 13 16 17 10 11 15 13 162
ILLEGAL ALIEN - INS HOLD 0 0 0 0 0 2 0 0 0 0 0 0 2
INTIMIDATION /OTHER CRIMINAL THREAT 9 0 1 4 4 2 1 0 3 1 2 6 33
KIDNAP - FOR ADDITIONAL CRIMINAL PURPOSE 0 1 1 1 0 0 0 0 0 1 3 0 7
LICENSING ORDINANCES 0 2 2 0 0 3 0 1 0 0 0 0 8
MINOR IN POSSESSION 0 3 4 3 0 5 4 0 4 5 4 1 33
MINOR ON PREMISES 0 0 0 1 0 0 0 0 0 0 0 0 1
MISCELLANEOUS 6 11 9 8 9 11 5 6 5 3 8 9 90
M:YI'OR VEHICLE THEFI' 10 8 13 3 9 6 10 7 9 14 21 8 118
NEGLIGENT HOMICIDE - TRAFFIC 0 0 0 0 1 0 0 0 1 0 0 1 3
OTHER 15 16 18 19 8 5 14 8 12 6 13 12 146
Woodbunl Police Dept. PAGE 2
DATE: 1/16/2007 PL6860
TIME; 14:22:18 M)NTI!LY CRIMINAL OFFENSES FOR JANUARY TIIRU DECEMBER 2006 SCQ'ITRU
ORI#: OR0240500 WPD RESULTS FOR ALL OFFENSES
DATE USED; OFFENSE DATE
CHARGE DESCRIPTION JAN FEE MAR APR MAY JUN JLY AUG SEP ocr NOV DEC TOTAL
------------~-----------------------------------------------------------------------------------------------------------------------
PROPERTY - FOUND WST MISLAID 25 22 28 29 36 21 29 37 21 25 27 15 315
PROPERTY RECOVER FOR OTHER AGENCY 2 0 1 0 0 0 1 0 0 1 1 0 6
PROSTITlITION - ENGAGE IN 0 0 0 0 0 1 1 1 0 0 0 0 3
PUBLIC HEALTH AND SAFETY ORDINANCES 10 15 17 16 22 22 46 8 8 2 2 7 175
RECKLESS DRIVING 2 0 0 0 5 0 2 2 2 2 0 1 16
ROBBERY - BANK 0 0 0 0 0 0 0 0 0 0 1 0 1
ROBBERY - BUSINESS 0 0 1 0 0 0 0 1 1 0 1 0 4
ROBBERY - CONV. STORE 0 0 0 0 0 0 0 0 0 0 0 2 2
ROBBERY - HIGHWAY 0 0 0 1 1 0 0 0 0 0 0 0 2
'! ROBBERY - OTHER 0 0 2 0 0 2 0 4 1 1 1 0 11
RUNAWAY 5 13 7 10 4 4 7 5 3 7 5 3 73
SEX CRIME - CONI'RIBlITE TO SEX DELINQUENCY 0 1 3 1 0 1 3 1 0 0 0 0 10
SEX CRIME - EXPOSER 0 0 0 0 1 0 0 0 0 1 0 0 2
SEX CRIME - FORCIBLE SODOMY 0 0 1 0 0 0 0 0 0 0 0 0 1
SEX CRIME - M)LEST ( PHYSICAL) 2 1 2 4 4 1 2 1 2 1 0 0 20
SEX CRIME - NON FORCE SODOMY 0 0 0 0 0 1 0 0 1 0 0 0 2
SEX CRIME - NON-FORCE RAPE 2 0 0 1 0 0 0 0 0 0 0 0 3
SEX CRIME - OBSCENE PHONE CALL 1 1 0 1 0 0 0 0 0 0 0 0 3
SEX CRIME - OTHER 0 0 1 0 1 0 0 0 0 0 0 0 2
SEX CRIME - PORNOGRAPHY/OBSCENE MATERIAL 0 0 0 0 0 1 0 0 0 0 0 0 1
SEX CRIME - SEXUAL ASSAULT WITH AN OBJECT 0 0 0 0 0 0 0 0 0 0 0 1 1
STALKER 0 0 0 1 0 0 0 0 1 0 0 1 3
~ STOLEN PROPERTY - RECEIVING, BUYING, POSSESSING 1 1 3 3 1 1 1 0 2 4 1 2 20
SUICIDE 0 0 0 0 1 0 0 0 0 0 1 0 2
THEFT - BICYCLE 0 3 2 2 4 1 5 10 6 5 2 2 42
THEFT - BUILDING 2 3 3 1 1 2 1 1 4 4 3 5 30
THEFT - FROM MJTOR VEHICLE 47 56 41 42 29 19 12 4 16 15 22 27 330
THEFT - MJTOR VEHICLE PARTS/ACCESSORIES 22 15 13 16 15 6 4 3 3 9 13 9 128
THEFT - OTHER 5 10 11 20 7 13 25 11 9 13 13 18 155
THEFT - PICKPOCKET 0 0 1 0 0 1 1 0 0 0 0 1 4
THEFT - PURSE SNATCH 1 0 0 0 0 3 0 0 0 0 0 0 4
THEFT - SHOPLIFT 6 3 3 3 6 7 7 7 6 3 5 5 61
TRAFFIC ORDINANCES 0 1 4 5 1 0 1 0 0 0 0 0 12
TRAFFIC VIOLATIONS 13 15 14 3 16 13 28 13 12 13 11 14 165
~ 'TRESPASS 7 4 9 10 11 8 7 5 8 6 5 7 87
VANDALISM 49 42 47 44 34 34 37 32 23 59 41 33 475
VEHICLE RECOVERD FOR OTHER AGENCY 4 1 3 4 3 0 1 7 4 0 2 1 30
~ WARRANT ARREST FOR OUR AGENCY 0 2 0 0 3 0 2 2 0 0 2 1 12
WEAPON - CARRY CONCEALED 2 1 1 4 2 1 2 1 1 1 1 0 17
WEAPON - EX FELON IN POSSESSION 0 0 1 0 0 0 0 0 0 0 0 0 1
WEAPON - POSSESS ILLEGAL 0 0 2 1 2 0 1 0 0 1 0 2 9
ZONING ORDINANCE 2 5 5 4 2 3 2 3 1 1 2 0 30
-----------------------------------------------------------------------------------
TOTAL : 443 431 499 463 411 378 428 346 320 364 376 355 4814
------------------------------------------------------------------------------------------------------------------------------------
2006 TOTAL 443 431 499 463 411 378 428 346 320 364 376 355 4814
2005 TOTAL 428 386 377 359 507 481 429 412 371 364 475 385 4974
2004 TOTAL 524 544 575 498 488 444 367 393 401 341 357 362 5294
Woodburn Police Dept. PAGE 1
DATE: 1/16/2007 PL6850
TIME: 14:22:07 MJNTI-ILY ARRESTS BY OFFENSE FOR JANUARY THRU DECEMBER 2006 SCOTI'RU
ORI#: OR0240S00 WPD RESULTS FOR ALL CHARGES
CHARGE DESCRIPTION JAN FEE MAR APR MAY JUN JLY AOO SEP ocr NOV DEC TOTAL
------------- - - - - - - - - - - - - -. - --------------------------------------------------------------------------------------------------------
AGGRAVATED ASSAULT 3 1 5 0 1 5 3 4 1 1 5 1 30
AGGRAVATED MURDER 0 0 0 0 0 0 0 0 0 0 0 0 0
ANIMAL ORDINANCES 0 1 0 0 0 0 0 0 0 1 0 0 2
ARSON 0 0 0 0 0 0 0 0 0 0 0 0 0
ASSAULT SIMPLE 15 11 22 16 6 18 19 9 11 11 20 14 172
ATI'EMPTJill MUlillEl{ 0 0 0 0 0 0 0 0 0 0 0 0 0
BOMB THREAT 0 0 0 0 0 0 0 0 0 0 0 0 0
BRIBERY 0 0 0 0 0 0 0 0 1 0 0 0 1
BURGLARY - BUSINESS 0 0 0 0 2 2 2 0 0 0 1 0 7
BURGLARY - OTHER STRUCIURE 0 1 0 3 0 0 0 0 0 0 0 0 4
. BURGLARY - RESIDENCE 3 0 0 4 0 1 0 0 1 1 4 0 14
CHILD ADBANDOMENT 0 0 0 0 0 0 0 0 0 0 0 0 0
CHILD NEGLECT 1 0 1 3 1 0 0 0 0 0 1 0 7
CITY ORDINANCE 0 0 1 0 0 1 0 0 0 2 0 0 4
CRIME DAMAGE-NO VANDALISM OR ARSON 1 0 2 4 1 3 5 3 0 1 5 2 27
CURFEW 0 2 0 0 1 0 1 0 3 6 1 1 15
CUSTODIAL INTERFERENCE 0 1 0 0 0 1 0 0 1 0 0 0 3
CUSTODY - DETOX 2 0 3 2 3 3 1 3 2 1 1 6 27
CUSTODY - MENTAL 2 0 2 0 1 1 2 1 0 0 0 1 10
CUSTODY - PRCYI'ECI'IVE 0 1 0 5 0 1 3 1 0 2 0 0 13
DISORDERLY CONDUCT 2 7 12 10 6 14 16 8 9 13 7 4 108
lX)C(JMENTATION 0 0 0 0 0 0 0 0 0 0 0 0 0
0'1 DRINKING IN PUBLIC 0 0 0 0 2 0 0 0 0 0 0 0 2
DRIVING UNDER INFLUENCE 12 7 15 15 12 11 24 19 8 9 7 12 151
~ DRUG LAW VIOLATIONS 16 16 44 25 23 26 22 48 17 29 35 21 322
DRUG PARAPHERNALIA 0 0 0 0 0 0 0 0 0 0 0 0 0
DWS/REVOKED - FELONY 0 1 0 0 0 0 0 0 0 0 0 0 1
DWS/REVOKED-MISDEMEANOR 8 6 7 2 2 4 6 4 2 3 4 4 52
ELUDE 5 0 0 0 1 0 2 1 2 1 0 0 12
EMBEZZLEMENT 0 0 0 0 0 0 0 0 0 0 0 0 0
ESCAPE FROM YOUR CUSTODY 0 0 0 1 1 0 1 0 0 0 1 0 4
EXTORTION/BLACKMAIL 0 0 0 0 0 0 0 0 0 0 0 0 0
FAIL TO DISPLAY OPERATORS LICENSE 6 9 5 3 7 8 5 3 8 4 5 6 69
FAMILY-OTHER 0 0 0 0 0 1 3 1 0 1 0 0 6
FORCIBLE RAPE 0 0 0 0 0 1 1 0 0 0 0 0 2
'1 FORGERY/COUNTERFEITING 0 1 6 3 7 4 0 2 1 5 11 0 40
FRAUD - ACCOUNT CLOSED CHECK 0 0 0 0 0 0 0 0 0 0 0 0 0
FRAUD - BY DECEPTION/FALSE PRETENSES 0 0 0 0 0 0 0 0 0 0 0 2 2
-1' FRAUD - CREDIT CARD/AU'I'CMATIC TELLER MACHINE 0 1 0 0 0 0 1 0 0 1 3 0 6
FRAUD - IMPERSONATION 0 1 2 0 3 1 3 0 1 3 1 0 15
FRAUD - NOT SUFFICIENT FUNDS CHECK 0 0 0 0 0 0 0 0 0 0 0 0 0
FRAUD - OF SERVICES/FALSE PRETENSES 0 0 0 0 0 0 0 0 0 0 0 0 0
FRAUD - WIRE 0 0 0 0 0 0 0 0 0 0 0 0 0
FRAUD-OTHER 0 0 0 0 0 0 1 0 0 0 0 0 1
FUGITIVE ARREST FOR ANOTHER AGENCY 44 42 48 48 36 45 34 43 43 28 30 26 467
FURNISHING 0 1 1 2 1 0 2 0 3 2 0 0 12
GAMBLING - GAMES 0 0 0 0 0 0 0 0 0 0 0 0 0
GAMBLING - OTHER 0 0 0 0 0 0 0 0 0 0 0 0 0
GARBAGE LITI'ERING 0 0 0 2 1 1 0 0 3 0 1 1 9
HIT AND RUN FELONY 1 0 0 0 2 1 0 0 0 0 1 1 6
HIT AND RUN-MISDEMEANOR 5 1 2 3 1 2 1 4 2 2 2 2 27
ILLEGAL ALIEN - INS HOLD 0 0 0 0 0 1 0 0 0 0 0 0 1
WoodbUUl Police Dept. PAGE 2
DATE: 1/16/2007 PL6850
TIME: 14:22:07 M:>NTHLY ARRESTS BY OFFENSE FOR JANUARY THRU DECEMBER 2006 SCO'ITRU
ORI#: OR0240500 WPD RESULTS FOR ALL CHARGES
CHARGE DESCRIPTION JAN FEE l'1AR APR MAY JUN JLY AUG SEP ocr NOV DEC TOTAL
------------------------------------------------------------------------------------------------------------------------------------
INrIMIDATION IOTHER CRIMINAL THREAT 9 2 2 6 5 1 5 3 3 8 6 6 56
KIDNAP - FDR ADDITIONAL CRIMINAL PURPOSE 0 0 0 2 0 0 0 0 0 0 3 0 5
KIDNAP - F'OR RANSOM 0 0 0 0 0 0 0 0 0 0 0 0 0
KIDNAP HI-JACK, TERRORIST 0 0 0 0 0 0 0 0 0 0 0 0 0
KIDNAP - HOSTAGE/SHIELD OR REMJVAL/DELAY WITNESS 0 0 0 0 0 0 0 0 0 0 0 0 0
LICENSING ORDINANCES 0 0 0 0 0 0 0 0 0 0 a 0 0
LIQOOR LAW-OTHER 0 0 0 0 0 0 0 0 0 0 0 0 0
LIQOOR LICENSE VIOLATIONS 0 0 0 0 0 0 0 0 0 0 0 0 0
MINOR IN POSSESSION 0 5 3 6 1 9 8 0 6 12 7 2 59
MINOR ON PREMISES 0 0 1 0 0 0 0 0 0 0 0 0 1
-4 MISCELLANEOUS 0 0 0 0 0 0 0 0 0 0 0 0 0
MJTOR VEHICLE THEFT 2 1 6 0 4 0 2 3 0 0 1 1 20
NEGLIGENT HOMICIDE - TRAFFIC 0 0 0 0 1 0 0 0 0 0 0 0 1
NEGLIGENT MANSLAUGHTER 0 0 0 0 0 0 0 0 0 0 0 0 0
NON CRIMINAL IX>>1ESTIC DIS'I'URBANCE 0 0 0 0 0 0 0 0 0 0 0 0 0
OTHER 9 14 14 15 7 8 13 6 10 8 11 9 124
PROPERTY - FDUND WST MISlAID 0 0 0 0 0 0 0 0 0 0 0 0 0
PROPERTY RECOVER FOR OTHER AGENCY 1 0 1 0 0 0 0 0 0 0 0 0 2
PROSTITlITION - COMPEL 0 0 0 0 0 0 0 0 0 0 0 0 0
PROSTITlITION - ENGAGE IN 0 0 0 0 0 1 2 1 0 0 0 0 4
PROSTITlITION - PROMYI'E 0 0 0 0 0 0 0 0 0 0 0 0 0
PUBLIC HEALTH AND SAFETY ORDINANCES 0 0 0 0 0 0 0 0 0 0 0 0 0
0\ RECKLESS DRIVING 2 0 0 1 5 0 2 3 2 2 0 1 18
ROBBERY - BANK 0 0 0 0 0 0 0 0 0 0 0 1 1
en ROBBERY - BUSINESS 0 0 0 0 0 0 0 1 0 0 0 0 1
ROBBERY - CAR JACKING 0 0 0 0 0 0 0 0 0 0 0 0 0
ROBBERY - CONV. STORE 0 0 0 0 0 0 0 0 0 0 0 0 0
ROBBERY - HIGHWAY 0 0 0 0 0 0 0 0 0 0 0 0 0
ROBBERY - OTHER 0 0 4 0 0 1 0 0 1 0 0 0 6
ROBBERY - RESIDENCE 0 0 0 0 0 0 0 0 0 0 0 0 0
ROBBERY - SERVICE STATION 0 0 0 0 0 0 0 0 0 0 0 0 0
RUNAWAY 3 5 3 2 2 0 0 0 0 2 1 0 18
SEX CRIME - CONTRIBUTE TO SEX DELINQUENCY 0 0 0 0 0 1 2 1 0 0 0 0 4
SEX CRIME - EXPOSER 0 0 0 0 0 0 0 0 0 1 0 0 1
SEX CRIME - FORCIBLE SODOMY 0 0 0 0 0 1 0 0 0 0 0 0 1
1 SEX CRIME - INCEST 0 0 0 0 0 0 1 0 0 0 0 0 1
SEX CRIME M)LEST (PHYSICAL) 0 1 2 1 1 2 2 1 0 0 0 0 10
SEX CRIME - NON FORCE SODOMY 0 0 0 0 0 1 0 0 0 1 0 0 2
.. SEX CRIME - NON-FORCE RAPE 0 1 0 0 0 0 0 0 0 0 0 0 1
SEX CRIME - OBSCENE PHONE CALL 0 0 0 0 0 0 0 0 0 0 0 0 0
SEX CRIME - OTHER 0 0 0 0 0 0 0 0 0 0 0 0 0
SEX CRIME - PORNCXiRAPHY/OBSCENE MATERIAL 0 0 0 0 0 1 0 0 0 0 0 0 1
SEX CRIME - SEXUAL ASSAULT WITH AN OBJECT 0 2 0 0 0 0 0 0 0 0 0 0 2
STALKER 0 0 0 0 0 0 0 0 0 0 0 0 0
STOLEN PROPERTY - RECEIVING, BUYING, POSSESSING 1 1 2 3 1 1 1 1 2 5 1 1 20
SUICIDE 0 0 0 0 0 0 0 0 0 0 0 0 0
THEFT - BICYCLE 0 1 0 0 0 0 0 0 3 1 0 0 5
THEFT - BUIWING 0 0 0 4 0 1 0 0 0 0 4 0 9
THEFT - COIN OP MACHINE 0 0 0 0 0 0 0 0 0 0 0 0 0
THEFT - FROM M.JTOR VEHICLE 1 2 2 0 1 1 1 0 0 1 1 0 10
THEFT - l>UfOR VEHICLE PARTS/ACCESSORIES 0 0 1 0 0 0 1 0 0 0 0 0 2
THEFT - OTIIER 0 2 3 5 1 2 2 0 2 1 6 7 31
Woodbuxn Police Dept. PAGE 3
DATE: 1/16/2007 PL6850
TIME: H :22:07 MJNI'HLY ARRESTS BY OFFENSE FOR JANUARY THRU DECEMBER 2006 SCOTTRU
ORI#: OR0240500 WPD RESULTS FOR ALL CHARGES
CHARGE DESCRIPTION JAN FEE MAR APR MAY JUN JLY AUG SEP OCT NOV DEC TOTAL
---------------------- -------------------------------------------------------------------------------------------------------------
THEFT - PICKPOCKET 0 0 0 0 0 0 0 0 0 0 0 0 0
THEFT - PURSE SNATCH 0 0 0 0 0 0 0 0 0 0 0 0 0
THEFT - SHOPLIFT 6 1 4 4 10 7 6 6 5 2 1 2 54
TRAFFIC ORDINANCES 0 0 0 2 0 0 0 0 0 0 0 0 2
TRAFFIC VIOLATIONS 34 50 74 32 39 21 49 34 26 33 25 23 440
TRESPASS 8 5 11 11 12 6 5 4 9 7 5 10 93
VANDALISM 9 11 2 2 7 1 4 4 3 35 3 0 81
VEHICLE RECOVERD FOR OTHER AGENCY 1 0 0 0 0 0 0 1 0 0 0 0 2
WARRANT ARREST FOR OUR AGENCY 0 2 0 0 2 0 2 2 0 0 2 1 11
WEAPON - CARRY CONCEALED 1 1 1 4 2 1 2 1 1 1 1 0 16
WEAPON - EX FELON IN POSSESSION 0 0 3 0 0 0 0 0 0 0 0 0 3
WEAPON - OTHER 0 0 0 0 0 0 0 0 0 0 0 0 0
WEAPON - POSSESS ILLEGAL 0 0 5 2 1 0 0 0 0 1 0 2 11
WEAPON - SHOOTING IN PROHIBITED AREA 0 0 0 0 0 0 0 0 0 0 0 0 0
WILLFUL MURDER 0 0 0 0 0 0 0 0 0 0 0 0 0
ZONING ORDINANCE 0 0 0 0 0 0 0 0 0 0 0 0 0
------------------------------------------------------------------------------------------------------------------------------------
2006 TOTAL: 213 218 322 253 223 223 268 226 192 248 224 170 2780
2005 TOTAL: 129 149 144 234 241 231 237 250 206 187 230 232 2470
2004 TOTAL : 208 194 218 195 196 221 162 198 193 172 144 184 2285
0\
0\
~~~...~..
~
WQ.ODBURN
'",orf'QraleJ 188'/
llA
~~
.
.
February 12, 2007
TO: Honorable Mayor and City Council through City Administrator
FROM: Jim Row, Community Services Director ~ ~
SUBJECT: Parks System Development Charges Resolution
RECOMMENDATION:
It is recommended the City Council adopt a resolution opposing any legislation
that imposes limits on the ability of local governments to adopt park system
development charges (SDCs) based on comprehensive master plans.
BACKGROUND:
System development charge legislation was first adopted by the State of
Oregon in 1989. The City of Woodburn has collected and used parks SDCs to
meet the needs of the growing Woodburn community since 1992. The parks
SDC methodology was most recently updated in 1999. Effective May 1, 2005,
the City of Woodburn's Parks SDC schedule is:
Single Family Residence
Multi-Family Residence
Manufactured Housing Residence
Non-residential
$1,448 per dwelling unit
$1 ,556 per dwelling unit
$959 per dwelling unit
$26 per employee
Pursuant to the enabling ordinance, these fees are to be adjusted annually.
They were not adjusted in 2006, but the Community Services Department is now
calculating changes for 2007.
DISCUSSION:
The Oregon Legislature is currently considering legislation that would change the
Oregon Revised Statutes that relate to system development charges. These
changes create system development charges for schools, but also seek to limit
the total that local jurisdictions will be able to assess for combined School/Park
charges. Such a limit will impact our ability to finance the improvements
Agenda Item Review: City Administr
City Attorney!
Financ
67
W"
'".."' r '
Honorable Mayor and City Council
February 12, 2007
Page 2
.
.
contemplated in the Comprehensive Plan, and can be expected to severely
limit the effectiveness of school SDCs in resolving the impacts of growth on
School infrastructure.
In the Senate, SB 45 would combine park and school SDCs and cap the total
amount that can be charged for those SDCs at an as-of-yet undetermined
amount.
In the House, a workgroup is seriously considering draft language that would
combine school and park charges and cap the total amount allowed for parks
SDCs at $4,000. Presently, only one or two jurisdictions have an SDC higher than
$4,000.
The Oregon Recreation and Parks Association (ORPA) is encouraging local
jurisdictions to adopt resolutions in opposition to this proposed legislation in an
effort to communicate to legislators the potential negative impact these
changes will have on local parks providers.
staff supports enactment of school SDCs, and encourages the Council to
support enabling legislation in that regard. Staff shares the ORPA's concerns
about limitations on parks SDCs, however, and the impact such limits will have
on our ability to finance the construction of parks and recreation facilities
needed to support future growth. For that reason, your approval of the
attached resolution is respectfully requested.
FINANCIAL IMP ACT:
Unknown at this time. Parks SDC collections in recent years have been:
FY 06/07 (as of Dec 31, 2006)
$223,227
$295,135
$80,200 (refunds were given this year due to
a calculation error)
$38,4 99
FY 03/04
FY 04/05
FY 05/06
68
.' ''r'" 4 1"'
COUNCIL BILL NO.
RESOLUTION NO,
A RESOLUtiON OPPOSING ANY LEGISLAtiON tHAT IMPOSES LIMITS ON THE ABILITY OF
LOCAL GOVERNMENTS to ADOPT PARK SYSTEM DEVELOPMENT CHARGES BASED ON
COMPREHENSIVE MASTER PLANS,
WHEREAS, parks and open space land are critical to the standard of living
enjoyed by the residents of Woodburn; and a well planned system of parks and
open space increases property values and attracts businesses and jobs; and
WHEREAS, as Woodburn grows, the amount of park and open space land
must be increased to maintain levels of service for existing and new residents; and
WHEREAS, system development charges (SDCs) are the most significant
funding source local governments use to buy new park land and build recreation
facilities and are based upon local analyses of projected population growth,
increases in the number of households, and local costs for real estate and
construction; and
WHEREAS, Woodburn's parks SDCs are based on an updated Parks and
Recreation Comprehensive Plan, which was adopted by the City Council in 1999
after public hearings to receive input from Woodburn residents; and
WHEREAS, the 2007 Legislature is considering capping the amount that can
be charged by local governments for existing park SDCs and new school SDCs; and
WHEREAS, such a cap would seriously limit Woodburn's ability to
implement its Parks and Recreation Comprehensive Plan and maintain service
levels as population growth occurs; and force the City to seek general obligation
bond measures to maintain service levels, and in so doing, cause existing property
owners to unfairly pay for burdens imposed by new development; NOW,
THEREFORE,
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. That the City of Woodburn hereby opposes and urges our state
legislators to vote against any legislation that prevents local elected officials from
adopting a park system development charge based on park master plans unique
to their own community and which are tied to estimates of population growth and
the actual costs of local real estate, labor, and construction materials.
Page 1 - COUNCIL BILL NO.
RESOLUTION NO.
69
.'
.- 'T'" r'
Approved as to form:
'7/,cro/K)
City Attorney
2/ ;2/ ZOO?--
Date' '
Approved:
Kathryn Figley, Mayor
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST:
Mary Tennant City Recorder
City of Woodburn, Oregon
Page 2 - COUNCIL BILL NO.
RESOLUTION NO.
70
'....
. '1~"- t I
~. (~~^\
~
WQODBURN
r.,"'p.,auJ '66~
~ ~llB
.
.
February 12, 2007
VIA:
Honorable Mayor and City Council through City Administrator
Jim Row, Community Services Director-l,f
TO:
FROM:
Steven Patterson, Recreation Services Manager
SUBJECT:
KaBOOMI Grant Application
RECOMMENDATION:
It is recommended the City Council adopt a resolution authorizing the City of
Woodburn's Community Services Department to submit a grant application for the
KaBOOM! Community-Built Plays pace Challenge Grant Program.
BACKGROUND AND DISCUSSION:
The Recreation and Parks Board and the City Council have adopted the goal of
replacing one of the City's outdated playgrounds each year. During the summer of
2006, the playground at Nelson Park was replaced as a result of this initiative. If
funded, the department is planning to replace the playground at North Front street
Park in August 2007, since it is next on the priority list.
The KaBOOM! grant program is one source of funding that the Department of
Community Services is seeking for this project. KaBOOM! is a national nonprofit
foundation whose vision is to create opportunities for play within walking distance of
every child in America. Applications for the KaBOOM! Community-Built Playspace
Challenge Program are due February 28,2007.
FINANCIAL IMP ACT:
If awarded, the City of Woodburn will receive a grant package valued at $5,600.00.
This award is comprised as follows:
. $4,500.00 in the form of a one-time lump-sum payment sent to the playground
manufacturer.
. $600.00 scholarship for attendance at a KaBOOM! training seminar.
. $500.00 gift card to The Home Depot for project supplies,
Additional funding sources will be sought, as well.
Agenda Item Review:
City Attorney
Finance
71
..,.' ''''IIW'''' ,... I
COUNCIL BILL NO,
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY Of WOODBURN TO APPLY fOR A GRANT FROM
KaBOOMI FOR PLAYGROUND RENNOVAT10N AT NORTH fRONT STREET PARK,
WHEREAS, KaBOOML a national nonprofit organization whose vision is a great
place to play within walking distance of every child in America, is accepting
applications for their challenge grant program; and
WHEREAS, the Woodburn Recreation and Parks Advisory Board has created the
Playground Restoration Project. an initiative to replace one playground each year for
the next 12 to 15 years; and
WHEREAS, the playground located at North Front Street Park is the next
playground identified on the priority list in need of replacement; and
WHEREAS, the City of Woodburn Community Services Department desires to
participate in this grant program to the greatest extent possible as a means of
providing needed park and recreation improvements and enhancements; NOW,
THEREFORE,
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. That the City of Woodburn Community Services Department be
authorized to apply for a grant from KaBOOM! in the amount of $5,600.00, for
playground renovation at North Front street Park.
Approved as to form: ~~~
City Attorney
;lor ) 2 v 0 7-
Do e I
Approved:
Kathryn Figley, Mayor
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST:
Mary Tennant City Recorder
City of Woodburn, Oregon
Page 1 - Council Bill No.
Resolution No.
72
.'
'","' '. ,. ,
k~-;;';'~~~ iiTi.. ~!,.d04
WQQDBURN
llC
~~
f 11 , ~' , " " , .) I ,'.1 !.'i ,"I.}
.
.
February 5, 2007
TO: Mayor and City Council through City Administrator
FROM: Mary Tennant. City Recorder ,.. 't"\
SUBJECT: Acceptance of Bancroft Bond Application
RECOMMENDATION:
By motion, and under the authority of ORS 223.210, Council accept the
Bancroft Bond application submitted by the property owner within the Boones
Ferry Road Local Improvement District which was filed after the initial 10-day
filing period.
BACKGROUND:
Under ORS 223.210 (Bancroft Bonding Act), affected property owners have 10
days after the date of the first publication of the final assessment ordinance to
file a Bancroft Bonding application thereby allowing them to pay for their share
of the assessment costs under an installment program over a 10-year period.
Applications received after the initial filing period require Council acceptance in
order to participate in the installment program.
DISCUSSION:
A Bancroft bond application was received from the following property owner of
record:
Raymond & Ann Albright
1314 Jacob Sf. (Tax Lot No. 051W07BD05200)
Acceptance of this application will allow the property owner to participate in
the installment program established under the final assessment ordinance for this
improvement project.
FINANCIAL IMPACT:
There is no financial impact on the City unless the property owner defaults on
assessment payments. If that were to occur, the City could initiate foreclosure
proceedings in order to recover the assessment balance plus interest and
related costs. The final assessment ordinance provides for annual payments
and the property owner has made the first installment payment with the next
payment due on September 1,2007.
Agenda Item Review:
City Administrator _
City Attorney
Finane
73
'91'
'<r" t'
APPLICATION UNDER BONDING ACT
/5)1'.'? ~.- .'c~n. " !'~.. T~\
tJUQ.z)Z~~'LQ;
To the Recorder of the City of Woodburn, Oregon:
In accordance with the provision ofORS 223.205 and 223.210 to 223.295, as amended, being the
Bancroft Bonding Act, I (we) Raymond G & Ann H Albright hereby make application and agree to
pay $729.29 which is my (our) unpaid proportion of the cost of: Improvement of Boones Ferry
Road from Goose Creek to Hazelnut Drive as the same has been determined and assessed by the
Council of the City of Woodburn by Ordinance No. 2389 and Docket of the City Liens of said City,
in ten (10) annual installments with interest thereon at the rate of 4.54% per annum on all unpaid
assessments, such annual payment to begin on September 1,2006 and annually thereafter. And I (we)
Raymond G & Ann H Albright hereby expressly waive all or any irregularity or defect, jurisdictional
or otherwise, in the proceedings to cause the local improvement for which the final assessment is
levied and in the apportionment of the actual cost of the local improvement to the following property,
to wit:
Tax Lot No.
Subdivision / Lot:
Site Address:
051 W07BD05200
HENRYS FARM / Lot 56
1314 Jacob St
In witness whereof we have hereunto set our hand(s) and seales) this -'2- day of ~
20Qk
Applicant(s): C?~ p ~
~
a _ /~ OLh '<r-
Signature ~
Signature
Signature
Mailing Address: ) 3)'-/ ::J7:i Co.}; 5 +
Wood .hl1/<.)J lJ fZ q 7D7/
74
..'
~~.~
W~N
1"(",'porArtd 1/189
llD
~~
.
.
February 12, 2007
TO: Mayor and City Council through City Administrator
FROM: Thomas P. Tennant, Captain
Thru: Scott Russell, Chief of pOlice~
SUBJECT: 2007 OLcc Renewal
RECOMMENDATION:
That for the year 2007 City Council recommend to the Oregon Liquor Control
Commission the renewal of fifty-three (53) liquor licenses and the denial of one
( 1) license for the businesses as mentioned in this report.
BACKGROUND:
The Police Department is responsible for reviewing all liquor license applications.
The Department also conducts annual renewals, which take into account
activities occurring at or in the vicinity of all licensed liquor establishments in
Woodburn. Application reviews and annual renewals are conducted in
accordance with Council Resolution 1613, dated January 23, 2001, which
established guidelines and procedures for liquor license recommendations.
Through these guidelines and procedures, the City Council ensures equitable
and consistent treatment of liquor license applications. Adopted policy protects
the interest of the general public and provides consistent direction to staff in the
processing of liquor license.
Standards used by the Police Department to evaluate applicants and license
holders include:
· Fights and assaults
· Liquor law violations by licensee or their employees
· Excessive or obtrusive noise
· Illegal drug use or sales on the premises
. Trespass on private property
· Public drunkenness
Agenda Item Review:
City Administrat
City Attorney _
Finane
75
,.'
'''1''' , r'
Mayor and City Council
February 12, 2007
Page 2
.
.
· Failure of licensee to take appropriate action to prevent or control
problems caused by patrons on the premises or within the local vicinity.
Evaluation Guidelines and Criteria are as follows:
1. A recommendation to deny the renewal application will be made when
there are persistent problems involving the types of police calls listed above
related to the sales of alcohol.
2. The Police Department will automatically recommend denial of a renewal
application when there is a record of 10 arrests, in the prior 12 months, of
employees or patrons of the licensed business for unlawful activities related
to the sale or service of alcohol under the license either on the premise or in
the vicinity.
3. Actions by the licensee, which might tend to mitigate the problems, should
be considered by the City Council. Examples of mitigating actions are
seeking and following recommendations by the OLCC, or police, and
increased security measures.
4. In addition to the criteria previously outlined, a recommendation for denial of
a license renewal may be made when there are persistent problems
involving police calls related to sales or service of alcohol not stemming from
calls for assistance from the establishment, within the preceding 12 months,
concerning unlawful activities by employees and patrons of the licensed
business, either on the licensed premises or in the immediate vicinity thereof.
5. The recommendation by the Police Department is only one component of
the liquor license recommendation process. Community input is a significant
factor in a review of applications by the Council. With all licensing activities,
it must be remembered that the City recommends and OLCC grants or
denies.
DISCUSSION:
Fifty-four (54) licenses were evaluated for renewal in 2007. These include 25 Off-
Premise Sales licenses, where alcoholic beverages may be sold, but not
consumed on the premises; 14 Limited On-Premise Sales establishments, where
beer and wine may be consumed on the premises; and 15 Full On-Premise Sales
licenses, where hard alcohol may be consumed on the premises. Fifty-three (53)
76
..,.. .'....",.. .. I
Mayor and City Council
February 12, 2007
Page 3
.
.
licenses are recommended for renewal and one (1) licensee is being
recommended for denial. This business is Salvador's Bakery III/ DBA/EI Corralejo.
Salvador's Bakery III/EI corraleio: During 2006, Salvador's Bakery \I1/EI Corralejo
generated 98 calls for service. Of these ca\ls for service, there were
approximately 31 calls at this location that were of concern. These calls of
interest ranged from: fights/assaults inside the business, fights/assaults outside
the business, urination in public, trespass complaints, detoxification, prostitution
arrests, minors on license premises and furnishing alcohol to a minor. There was
one (1) arrest for an assault which occurred inside the business, four (4) arrests
for disorderly conduct which resulted from fights in the parking lot of the
business, two (2) arrests for prostitution which occurred in the parking lot, one (1)
arrest for trespass which resulted when an intoxicated refused to leave the
business and tried to fight with the owner Francisco Melendez. Mr. Melendez
was also cited for furnishing alcohol to a minor, Mr. Melendez was convicted of
this violation on 12/13/06 and was ordered to pay a $377.00 fine.
OLCC was contacted regarding the violations that have occurred at the
location. OLCC has cited the business twice (2) in 2006 for failing to verify the
age of a minor in a prohibited area. In both instances the business chose to pay
a fine in lieu of a license suspension.
Salvador's Bakery lll/El Corralejo has a compliance plan with the City, which
they are not in compliance with. Mr. Melendez was contacted regarding this
compliance plan, and the plan was re-explained to Mr. Melendez by Det. Sgt.
Alexander accompanied by an OLCC investigator. OLCC found that the
business was not in compliance with OLCC rule due to lack of food service and
failure to obtain a permit for a physical change in bar operations. OLCC
advised they would review the violations and could take action at a later date.
Regarding the City's compliance plan; OLCC advised that their current position
was that the plan was an agreement between the City and business and was
not enforceable by the Oregon Liquor Control Commission.
As a result of excessive calls for service at Salvador's Bakery IlIfEI Corralejo, the
arrests in and around the business, the failure of the business to abide by its
compliance plan, and the lack of any obvious response from the
citations/sanctions imposed by the OLCC, we recommend the City Council to
recommend that the OLCC deny Salvador's Bakery I\I/EI Corralejo liquor license
renewal. It is further recommended that OLCC be advised that the City Council
believes strongly in its recommendation and will authorize the City Attorney to
77
.'
. ,,.., , t '
Mayor and City Council
February 12, 2007
Page 4
.
.
petition for "party status" and intervene on the side of OLCC if any action by
OLCC against the licensee results in a contested case hearing.
All other liquor license establishments met the guidelines and policies established
by Resolution 1613 in the year 2006 without the need for comment. Those
establishments denoted by an "*,, have a compliance plan. Compliance plans
are developed to bring establishments into compliance due to a history of
serious and persistent problems or because of frequency of problems within the
immediate area.
The following liquor license applications are recommended for approval by the
Police Department:
Off-Premise Sales:
7-11 Store #2353-17416B
Bi-Mart # 643
Safeway Store # 1976
Crossroads Grocery & Deli
Salvador's Bakery I
E-Z Stop Market Grocery & Deli
A&J Market
Gary's Market # 1
Woodburn Shop N Kart
The Raven Inn
O'Donnell Enterprises (AM-PM Mini
Mart)
OLCC Store #60
Top of the Tee Restaurant
Su Casa Imports
Woodburn Grocery Outlet
Woodburn Stop N Go
Piper's Jewelry
Harry & David
Woodburn Fast Serve (Woodburn
Chevron)
Roadrunner Y Woodburn
Young Street Market
Walmart Supercenter # 1793
US Market # 1 09
Your Northwest
La Azteca
Full On-Premise Sales:
*Chu's Eatery
*Los Cabos Mexican Restaurant
Lupita's
Eagle's Lodge #3284
OGA Members Course
Denny's at Woodburn
*The Bunker Bar and Grill
Billy 0 Deli & Pub
Perla's Restaurant
Elmer's Restaurant
The End Zone Sports Bar
Elk's Lodge #2637
Rumors Bar & Grit
*Yun Wah Chinese Restaurant
78
.... ,...... '" <1-- I
Mayor and City Council
February 1 2, 2007
Page 5
.
Limited On-Premise Sale:
Abby's Pizza Inn
Pizza Hut
Taqueria Guadalajara
The Raven Inn
7 Mares Restaurant
Salvadors Bakery
Top of the Tee Restaurant
Shari's of Woodburn
FINANCIAL IMPACT:
None
.'
.
Nuevo Arandas
Woodburn Lanes
Cactus Grill Taqueria
Fonzie's Deli
*EI Armadillo Loco
Cactus grill Taqueria & Restaurant II
79
." '''f''~. ~ I
cor-t
~I,~i:,i":' ," ,'LQ)r--'D
~~p~
12/15/2006
City ofWoodb~rn, Mary Tennant
WOODBURN
270 Montgomery St
Woodburn, OR 97071
OLCC LICENSE RENEWALS
Attached is the list of OLCC liquor licenses in WOODBURN that are eligible for license
renewal. These licenses will expire on 4/1/2007.
Oregon Revised Statute (ORS) 471.166 establishes the process for local governments to make
recommendations to the OLCC. It also requires the OLCC to notify licensees of the license
renewal application or processing fees charged by their local governments. According to our
records, you charge:
License Renewal Fee: $35.00
Off Premises Fee: $35.00
We will direct renewal applicants to mail the renewal fees to the address on this letter. Please
notify us immediately if the fees or address are incorrect.
Approximately 40 days after the licenses expire, the OLCC will send you a list of the licensees
who filed a renewal application. You can use this list to verify that applicants have paid your
fees.
Recommendation Process:
You have until 2/18/2007 to exercise one or more of the following options:
1, Provide a written renewal recommendation to the OLCC for any or all of the licenses on
this list.
2. Make a written request for additional time to investigate a specific renewal or renewals.
The request must set forth the reason additional time is needed, state that the local
government is considering making an unfavorable recommendation, and state the specific
grounds being considered toward an unfavorable recommendation.
3, Take no action. After 2/18/2007, the OLCC will process the renewal
applications as if you made a favorable recommendation.
Please send any correspondence to OLCC License Renewals, P.O. Box 22297, Portland, OR
97269 2297. You can also contact our license renewal section at 1 (800) 452.6522, or at (503)
872.51 ~ 1 or (503) 872.5122 in Portland.
80
'.11
'". '. T'
'.!-/; :J/.:::t'Uti Local Government Notification: Renewing Licenses Page 1 of 2
Dist. License License
# Number Tradename Participant Type Premises Address
Local Government: WOODBURN
2 77913 7 MARES RESTAURANT DAMAS, OBDULlO M L 561C N PACIFIC HWY,
WOODBURN, OR
FERNANDEZ, JUAN R
75613 7-ELEVEN STORE #2353-17416B LONG, CARL E 0 893 N PACIFIC HWY.
WOODBURN, OR
78413 A & J MARKET HUSSEIN, ABDULLA M 0 689 N FRONT ST, WOODBURN,
OR
75384 ABBY'S PIZZA INN OF DON-SUSIE ENTERPRISES INC L 1215 N PACIFIC HWY,
WOODBURN WOODBURN, OR
76034 BI-MART #643 BI-MART CORP 0 1600 MT HOOD AVE, WOODBUF
OR
75807 BILLY 0 DELI & PUB BILLY 0 DELI LLC F-COM 2267 COUNTRY CLUB RD.
WOODBURN, OR
77155 CACTUS GRILL TAQUERIA CACTUS GRILL TAQUERIA LLC L 1032 N PACIFIC HWY,
WOODBURN, OR
86922 CACTUS GRILL TAQUERIA & CACTUS GRILL TAQUERIA LLC L 1615 MT HOOD AVE, WOODBUR
RESTAURANT #2 OR
75969 CHU'S EATERY CHU. ANNIE N F-COM 1390 N PACIFIC HWY,
WOODBURN, OR
CHU, PETER C
76436 CROSSROADS GROCERY & DELI PARK, SANG C 0 303 N PACIFIC HWY,
WOODBURN, OR
76124 DENNY'S AT WOODBURN DENNY'S AT WOODBURN LLC F.COM 2919 NEWBERG HWY,
WOODBURN, OR
75374 EAGLES LODGE #3284 EAGLES LODGE #3284, F-CLU 371 S PACIFIC HWY,
WOODBURN WOODBURN WOODBURN, OR
77631 EL ARMADILLO LOCO SANCHEZ, ARTURO L 550 N 1 ST ST, WOODBURN, OR
76894 ELKS LODGE #2637 WOODBURN ELKS LODGE #2637, WOODBURN F-CLU 409 N FRONT ST, WOODBURN,
OR
76782 ELMER'S RESTAURANT WMC INC F-COM 255 ARNEY RD #100,
WOODBURN, OR
76319 EZ STOP GROCERY & DELI JABER, MOHAMMED 0 111 N FRONT ST, WOODBURN,
OR
83318 FONZIE'S DELI GOYENA, PAM L 1585 N PACIFIC HWY SUITE F,
WOODBURN, OR
77339 GARY'S MARKET #1 HAMMACK'S MARKETS INC 0 695 N SETTLEMIER AVE,
WOODBURN, OR
77596 HARRY AND DAVID BEAR CREEK STORES INC 0 1001 ARNEY RD, WOODBURN, 0
78990 LA AZTECA TIENDA MEXICANA LA AZTECA INC 0 153 GRANT ST, WOODBURN, OR
77126 LOS CABOS MEXIC.<;N LOS CABOS RESTAURANT INC F-COM 1565 N PACIFIC HWY,
RESTAURANT WOODBURN. OR
77 38 7 LUPITA'S OCHOA, MARTIN F -COM 311 N FRONT ST, WOODBURN,
OR
77354 NUEVO ARANDAS SEVillA ANTONIO L 450 N FIRST ST, WOODBURN, OF
MURAKAWA, CECILIA
77448 O'DONNELL ENTERPRISES O'DONNELL, DEAN 0 2720 NEWBERG HWY,
WOODBURN, OR
76981 OGA MEMBERS COURSE MEMBERS CLUB INC F-COM 2850 HAZELNUT DR,
WOODBURN, OR
86336 PERLA'S RESTAURANT GUTIERREZ, MARICELA F-COM 553 N FRONT ST, WOODBURN,
OR
75435 PIPER'S JEWELRY PIPER'S JEWELRY INC 0 1727 MT HOOD AVE, WOODBURN
OR
75418 PIZZA HUT PIZZA HUT OF SE KANSAS INC L 1425 MOUNT HOOD. WOODBURN
OR
78822 ROADRUNNER V WOODBURN L & L CONVENIENCE LLC 0 850 LAWSON AVE, WOODBURN,
81 OR
'WII '1" '. t '
; 'J,'15/2C06 Local Government Notification: Renewing Licenses Page 2 of 2
Dist. License License
# Number Tradename Participant Type Premises Address
Local Government: WOODBURN
2 76490 RUMOR'S BAR & GRILL BLACKBIRD ENTERPRISES LLC F-COM 327 N PACIFIC HWY,
WOODBURN, OR
75688 SAFEWAY STORE #1976 SAFEWAY INC 0 1550 N PACIFIC HWY,
WOODBURN, OR
86211 SALVADOR'S BAKERY KEY ROSE ENTERPRISES INC 0 405 N FIRST ST, WOODBURN, C
86212 SALVADOR'S BAKERY KEY ROSE ENTERPRISES INC L 405 N FIRST ST, WOODBURN, C
82751 SALVADOR'S BAKERY III / EL AVILES, RITA F-COM 320 N PACIFIC HWY,
CORRALEJO WOODBURN, OR
AVILES, SYLVIA
MELENDEZ, FRANCISCO A
76602 SHARI'S OF WOODBURN SHARI'S MANAGEMENT CORP L 1543 MT HOOD AVE, WOODBUR
OR
77247 SU CASA IMPORTS SU CASA IMPORTS INC 0 1032 N PACIFIC HWY,
WOODBURN, OR
77503 T AQUERIA GUADALAJARA TAQUERIA GUADALAJARA INC L 966 N PACIFIC HWY,
WOODBURN, OR
75840 THE BUNKER BAR & GRILL THE BUNKER BAR & GRILL INC F.COM 1575 MT HOOD AVE, WOODBUR
OR
75862 THE END ZONE B SYDNEY ENTERPRISES LLC F-COM 980 N PACIFIC HWY,
WOODBURN, OR
76467 THE RAVEN INN THE RAVEN INN INC 0 262 N PACIFIC HWY,
WOODBURN, OR
76468 THE RAVEN INN THE RAVEN INN INC L 262 N PACIFIC HWY,
WOODBURN. OR
79061 TOP OF THE TEE RESTAURANT TOP 0 HILL RESTAURANT INC 0 1776 COUNTRY CLUB RD,
WOODBURN, OR
79065 TOP OF THE TEE RESTAURANT TOP 0 HILL RESTAURANT INC L 1776 COUNTRY CLUB RD,
WOODBURN. OR
76623 US MARKET #109 SIDHU, LAL DIN 0 398 N PACIFIC HWY,
WOODBURN, OR
76794 WAL MART SUPERCENTER #1793 WAL-MART STORES INC 0 3002 STACY ALLISON WAY,
WOODBURN. OR
75405 WOODBURN FAST SERV INC WOODBURN FAST SERV INC 0 2990 NEWBERG HWY.
WOODBURN, OR
82623 WOODBURN GROCERY OUTLET RYKER, EDDIE 0 1575 MT HOOD AVE, WOODSURr
OR
RYKER,SHERYL
GROCERY OUTLET INC
76814 WOODBURN LANES WOODBURN LANES INC L 435 N PACIFIC HWY,
WOODBURN, OR
75568 WOODBURN SHOP 'N KART B & E 4 LLC 0 1542 MT HOOD AVE, WOODBUR~
OR
76358 WOODBURN STOP N GO O'DONNELL ENTERPRISES INC 0 100 ARNEY RD, WOODBURN, OR
76262 YOUNG STREET MARKET KIM, WON S 0 1030 YOUNG ST, WOODBURN, 01
KIM, HYUN K
77962 YOUR NORTHWEST YOUR NORTHWEST INC 0 1001 ARNEY RD #416,
WOODBURN, OR
76824 YUN WAH CHINESE YUN WAH CORP F-COM 2288 COUNTRY CLUB RD,
RESTAURANT WOODBURN, OR
82
~.
'T" r'
~"i\
; .. :t6:': .
. trr...'.
WQ.ODBURN
,,,,,,,,, l1 r" " J 1 lJ 8 'I
liE
A~r~
.
.
February 1 2, 2007
TO: Mayor and City Council through City Administrator
FROM: Thomas P. Tennant. Captain Y
SUBJECT: Liquor License Greater Privilege - Full On-Premise Sales
RECOMMENDA liON:
The Woodburn City Council recommend that the OLCC approve a Greater
Privilege application for The Raven Inn Inc.
BACKGROUND:
Applicant: The Raven Inn Inc.
262 N. Pacific Hwy.
Woodburn. Or 97071
503-982-2951
Business: The Raven Inn
262 N. Pacific Hwy
Woodburn, Or 97071
Manager: Wiltsey, Tina
7976 Clearlake Ct N
Keizer, Or 97303
503-930-9261
License Type: Full On-Premise Sales - Permits beer, wine. cider and hard alcohol
sales for on-premise consumption only.
On January 22, 2007. the Woodburn Police Department received an application
requesting approval for full on-premise sales license for the Raven Inn located at
262 N. Pacific Hwy. The above-mentioned applicant is applying for greater
privileges; the applicant presently has limited on-premises sales license.
Agenda Item Review: City Administrat
City Attorney 'i
Finane
83
...', .......... ... I
Mayor and City Council
February 12, 2007
Page 2
.
.
The business will be open from 8:00 am to 2:30 am Sunday through Saturday.
There will be food service while the business is open. There will be no live music,
but Karaoke will be offered 3 or 4 nights a week from 9:00 pm until 2:00 am. Tina
Wiltsey was contacted regarding the greater privilege request; Wiltsey advised
she was trying to give the business a face lift by adding flat screen TVs, maybe
adding more seating and offering mixed drinks. A records check for the Raven
Inn revealed six (6) calls for service in 2005 and one (1) call for service in 2006.
None of these calls involved criminal activity. OLCC was contacted regarding
this request; they had no issues with The Raven Inn being granted greater
privileges. The Police Department has received no communication from the
public or surrounding businesses in support of or against the change of
ownership.
DISCUSSION:
The Police Department has completed a background investigation on the
applicant and found nothing of a questionable nature that would preclude the
issuance of this Liquor License.
FINANCIAL IMPACT:
None
84
",'
.. "- ..,.,,, .., t.. I
~0'\
-' ... ~, :','. ,~.., -,
WQODBURN
l"(~,,,orar(ti flJ89
IlF
~~
.
.
February 1 2, 2007
TO: Honorable Mayor and City Council through City Administrator
VIA: Jim Row, Community Services Director,J e
FROM: Steven Patterson, Recreation Services Manager
SUBJECT: Woodburn Foundation
RECOMMENDATION:
It is recommended the City Council appoint a Council member to serve on the
Woodburn Foundation's Board of Directors.
BACKGROUND:
The Woodburn City Council approved a resolution on January 8, 2007,
authorizing the City's participation through its Mayor or her appointment, and
one City Councilor or appointee to serve on the Foundation's Board of Directors.
DISCUSSION:
The Community Services Department is facilitating creation of the Woodburn
Foundation. The Articles of Incorporation were submitted to the State and the
Foundation's Board of Directors will soon meet to formally adopt bylaws and
apply for 501 (c) 3 tax exempt status with the IRS. The Woodburn Foundation's
mission is to enhance the cultural, social, and recreational opportunities for
Woodburn area residents.
The Mayor has indicated she will serve on Foundation board. To fill the City's
other seat on the Foundation board, the Council is requested to make an
appointment from its membership or to appoint a representative to serve on the
board on the Council's behalf.
FINANCIAL IMPACT:
There is no financial impact to appointing a City of Woodburn Councilor to serve
on the Woodburn Foundation's Board of Directors.
Agenda Item Review: City Administrat
City Attorney
85
~.~ "... ..
~
WQPDBURN
JfI(,JrpC'ra'td 18~9
llG
~~
.
.
February 1 2, 2007
FROM:
Honorable Mayor and City counc#
John C. Brown. City Administrator
TO:
SUBJECT:
Video Production Services Agreement with WcAT
RECOMMENDATION:
It is recommended that the City Council approve and authorize the City
Administrator to execute the attached agreement for video production services
with Woodburn Cable Access Television (WCAT).
BACKGROUND:
In May 1999, the City entered into an agreement with Woodburn Cable Access
Television (WCAT) for video production services associated with the then-new
video equipment in the Council Chambers. The agreement provided for live
broadcast of City Council, Planning Commission, Recreation and Park Board,
and Library Board meetings, and taped re-broadcast of those meetings a week
late, on Woodburn's public access television channel. WCAT received $5,400
per year for those services. The City was also entitled to 8 hours per month of
programming in the City Council Chambers, for city-related functions. The
agreement was effective for a six-month trial period, and renewable thereafter
in one-year increments.
DISCUSSION:
WCAT's ability to use the new equipment was unproven at the time of the
agreement. WCA T had previously taped Council meetings with a portable
camera. The audio and video quality of the tapes was inconsistent, and it was
uncertain who would be available from WCA T staff to tape the proceedings.
Some on the Council had misgivings about contracting with WCAT. and
wondered if dedicating City staff to the task might not be a better alternative.
The trial period and short renewal periods provided in the agreement reflect
those misgivings, and were included to maximize the City's choice-making.
Agenda Item Review:
City Administrat~ City Attorney fv7t. ~
86
Finance &,
,.... .. 't I
Honorable Mayor and City Council
February 1 2, 2007
Page 2
.
.
The agreement was extended in December 1999 for one year. It has not been
renewed since, and WCAT has continued to provide service at the 1999
compensation rate.
WCAT is a grass-roots organization managed by citizens with a long-standing
commitment to local access programming. The organization has run with and
without paid administrative and technical staff since 1999. Despite those
variations, WCA T consistently provided the City with video services. This was
done with flexibility to the City's needs, without benefit of an agreement. WCAT
has been responsive to City inquiries into broadcast interruptions, and has
worked with the cable company to isolate and correct technical problems in
the system regardless of where responsibility for correction lies.
WCAT management asked, some time ago, to revise the agreement to reflect
changes at WCA T and the local cable company, and the current working
relationship between the City and WCA T. I would not characterize any of these
changes as significant, although I have increased the term to eliminate the
annual handling of renewals that should occur with a one-year agreement. A
copy of the agreement showing tracked changes is attached for your
information (Attachment 1). The revised agreement was prepared, but was not
acted on by the WCAT Board.
Last month, WCA T indicated it is ready to execute a revised agreement but
asked for a $600 increase in annual compensation for services rendered
(Attachment 2). Given the increase in personnel costs since the agreement was
initially executed, and the quality of the service the City has received in the
ensuing years, it appears appropriate that Council grant the increase.
A $600 increase in compensation is reflected in the attached agreement, which
is recommended to your for your approval
FINANCIAL IMPACT:
The recommended action will increase compensation to WCAT by $600
annually. Those costs will be charged to the Cable Television fund, which is
supported by the franchise fees paid to the City by Willamette Broadband.
87
't"
.', "~'" r'
\
ATTACHMENT 5
Page --L- of -
AGREEMENT FOR
VIDEO PRODUCTION SERVICES
AGREEMENT
This Agreement made and entered into by and between the City of Woodburn,
Oregon, an Oregon municipal corporation, hereinafter called "the City", and Woodburn
Cable Access Television, Inc., an Oregon non-profit corporation, hereinafter called
"WCAT,"
RECITALS
WHEREAS, the City has recently installedowns its own video production
equipment in the City Council Chambers; and
WHEREAS, WCA T is a non-profit corporation whose activities are described in
the Cable Access Management Agreement with the City and whose role is to administer
and manage public, educational and governmental access television, as specifically
provided for in the City's cable television franchise ordinances; and
WHEREAS, WCA T providesappoars able to provide video production services
and ta-operate~ the City's video production equipment in an efficient manner while
continuing to meet its obligations under the Woodburn Cable Access Management
Agreement; and
WHEREAS, the purpose of this Agreement is to use the City's video production
equipment in a manner which conserves public resources, avoids duplication of effort,
and meets the needs of the City, WCAT, and the general public;
NOW, THEREFORE, in consideration of the terms, conditions, covenants and
performances contained herein, the parties agree as follows:
WCAT OBLIGATIONS:
1.
WCA T agrees to operate for the City the video production equipment installed in
the City Council Chamber and to provide to the City the video production
services stated in this Agreement. WCAT shall operate said equipment in a
manner to ensure optimum performance and the highest level of
broadcast/technical standards available with the installed equipment.
I 2.
WCA T agrees to cablecast "live" and videotape for later cablecast ('/Jithin the
following twe-weeks, as the programming schedule allowc) the following events
using the City's video production equipment:
a. Two City Council meetings per month.
Agreement - WCA T
1
88
..' '..toJ.+ ... I
ATTACHMENT l
Page ~ of '5
b. Two City Planning Commission meetings per month.
c. One_Recreation and Parks Board meeting per month.
d. One Library Board meetinQ per month.
e. Up to ~96 hours of other government related programming per
monthvear, as requested by the City, provided that reasonable notice is
given to WCAT to cablecast the event, ~md that WCAT personnel is
3vailable.
3. Any other event not specified in paragraph 2 above that the City requests WCAT
to have taped or cablecast shall be considered separate from this Agreement.
WCA T will consider such requests for productions not specified above, provided
that WCAT has personnel, programming, and other resources available, and that
at least two weeks notice is given to WCAT by the City. WCAT may reserves the
right to refuse any additional production requests, if resources are not available
to cover the event.
4. WCAT's Board of Directors shall authorize its Executivo Director a representative
to administer and carry out WCA T production obligations under this Agreement.
5. WCAT shall provide to the City 3 list of tr3ined, 3nd qualified operators to run the
City's video production equipment. Such operators shall be trained by WCA T
staff and shall possess the degree of skill and diligence normally employed by
trained video equipment operators in the State of Oregon. WCAT agrees to
assume responsibility for these operators, who shall not be employees of the
City. Initial oper3tors for the equipment shall be 'NC/\T's Executive Director, with
'.^ICA T's President and Treasuror (B03rd of Directors) sorving as b3ckup
oper3tors in tho absence of the Executive Director. \^/C^ T chall notify the City of
~my ch;:mge in the 3bovo listed individu3ls.
6. WCA T and the City agree to keep an in-house log of equipment use, along with a
discrepancy report, -with the operator's initials for all operators who use the video
equipment. A schedule of events and upcoming usage schedule shall be posted
in a convenient location at Woodburn City Hall. WCAT shall be given reasonable
notice by the City of any scheduled use of the City's video production equipment,
so an operator can be provided to record/air the government event.
7. WCA T shall make every effort to assure that technical breakdowns do not occur.
In the event of technical failure, WCAT will make all reasonable efforts to secure
the use of alternate video equipment in its possession to make up any
deficiencies in equipment and to assure uninterrupted service to the City and
government programming. In the event a technical failure occurs and alternate
equipment is not available, WCA T shall notify the City in writing of such
occurrence. WCA T will make all reasonable efforts to "make-up" the production
to the satisfaction of both parties in a timely manner.
Agreement - WCA T
2
89
..1'
., '"",' 4 ,.,
ATTAC~MENT ("
Page of)
8. Both parties understand that WCA T has no discretionary control over the audio
and video quality of its cablecast signal, beyond the point of the video equipment
(modulator), and to the point of demarcation. WCAT agrees to take all
reasonable steps to communicate with North Willamette Telecom, Inc., dba
DirectLink of OregonWillamette Broadband, any noticeable and apparent
deficiencies in the transport facilities from the point of demarcation at the Council
Chambers, to the homes of the cable subscriber. WCAT shall work with
DirectLink Willamette Broadband to correct deficiencies when necessary. WCAT
shall communicate any findings/results of inquiries/repairs, etc. to the City in a
timely manner.
CITY OBLIGATIONS
9. The City shall pay to WCAT the sum of $Q&,000400.00 per year for the operation
of the City's video production equipment. Such payment shall be made quarterly
($1.5001,350.00 each payment), and shall be deposited into WCAT's General
Operating Fund account. Said monies will be overseen by WCA T's Board of
Directors, and administered as outlined in WCA T's bylaws and budget policies.
WCA T shall semi-annually provide to the City a written log of the actual hours
worked by the video equipment operators as supporting documentation.
10. The City shall be responsible for providing videotape for the purposes of
recording a cablocasting government programming over tho public access
channel. The City shall also be responsible for any maintenance costs for the
equipment not already covered under vendor/equipment warrantees,
maintenance, or service agreements.
11. Funds paid by the City to VVC/\T for under this Agreement shall ha'ls a
separate line item in WC^ T's budget and any expenditures shall be indicated
and itemized as such acoording to specifications set forth by the City.
n11. The City shall assume the financial responsibility for future City owned equipment
upgrades and purchases (for use by City) and the City shall be responsible for
any costs incurred due to fire, theft, vandalism, or loss incurred due to equipment
failure beyond normal repair or replacement. 'NCAT will, upon request by the
City, research and obtain equipment specifications and provide advice to the City
on future equipment upgrades, purchases, ~nd repl~cement should such ~dvice
be needed or requested by the City. WCAT agrees to assume financial
responsibility for damaqe to City equipment resultinQ from operator error and
recklessnessoperator error (i.e., lOGS of progr~m, recklessness '.\lith equipment)
and shall reimburse the City for costs to repair or replace~ssoci~ted 'Nith the lost
progr~m(damaged equipment.
GENERAL PROVISIONS
Agreement - WCA T
3
90
".
'''I'~''' .,. ,
ATTACHMENT
Page _"1_ of S
11. Term The term of this Agreement shall be from its d3te of execution until
October 25, 1 gggJanuarv 1, 2007a throuqh December 31. 2010Ga. This
Agreement may thereafter be renewed by mutual agreement of the parties for
successive threeoo&-:year terms. Renewals of this Agreement shall be by a
written memorandum signed by the City Administrator and an authorized
representative of WCATsh311 autom3ticall't'rono'!.'.
.:.
13. Performance Review. The City shall review from time to time WCA T's
performance in the management and operation of the video production facility. If,
in the opinion of the City, the service by WCAT is not to acceptable standards, a
notice of deficiency shall be issued to WCAT by the City. WCAT shall have 30
days from the date of notice to correct said deficiencies.
14. Service. WCAT shall provide a professional level of service and technical
support to the City, shall remain objective in its coverage of government
productions, and shall conform to local and state rules and regulations regarding
media coverage of Oregon's public meetings.
.1Q. Independent Contractor Status. WCAT understands and agrees that for all
purposes related to this Agreement, WCA T is deemed to be an independent
contractor while performing labor or services for remuneration.
16. Assiqnment. WCA T shall not assign, transfer or subcontract any part of the work
to any person other than an employee of WCA T without prior written consent of
the City except that money due to WCAT may be assigned, if the City is given
written notice thereof, but any assignment of money shall be subject to all proper
setoffs and withholdings in favor of the City.
1l. Contacts. WCAT's designate and primary contact shall be its Executivo Diroctor
Board President; the City's primary contact shall be its City Administrator. Any
notices required by this Agreement shall be in writing and mailed or personally
delivered to these contacts at their business address.
~. Termination. Any agreement between the City and WCAT may be terminated by
either party by giving the other party a eG-60-day written notice. In the event
such agreement is terminated in mid-quarter, WCA T agrees to refund/reimburse
the City an agreed, pro-rated amount of monies covering the length of service
remaining in the current quarter for productions scheduled to be covered.:.
1Q. Worker's Compensation Insurance. WCAT is a subject employer under the
Oregon worker's compensation law and shall comply with ORS 656.017 which
requires it to provide worker's compensation coverage for all their subject
workers.
Agreement - weAT
4
91
',.
.. ''r'''' <. r'
~r:::~rE~l ()'
-
21. Statutory Provisions. This being a public contract, \^./CAT agrees to
comply '#ith the statutory requirements contained in Appendix A, which is
attached to this Agreement and by this reference incorporated herein.
20. Public Contracts. This contract includes the followinq terms and conditions as
prescribed by Oreqon Revised Statutes as applicable:
a. 279B.220 Conditions concerninq payment, contributions, liens,
withholdinq.
b. 2798.225 Condition concerning salvaoino, recyclino, composting or
mulching yard waste material.
c. 279B.230 Condition concerninq payment for medical care and providing
workers' compensation.
d. 2798.235 Condition concerninq hours of labor.
CITY OF WOODBURN
WOODBURN CABLE ACCESS
TELEVISION
By: By:
Kathryn Figley, MayorJohn C. Brown, City Administrator
Dated:
Dated:
ATTEST:
Mary Tennant City Recorder
City of Woodburn, Oregon
Agreement - WCA T
5
92
".
.. 'T''''' ,. ,
"JIJ~ ~/I~ 7~
'.}.
~r::CH'1E~l
-
-
January 9, 2007
Subject:
Video Production Services
To: John Brown, City Administrator
City of Woodburn
270 Montgomery St
\. ,WOOdburn, Oregon 97071
D~
WCAT-S is asking for an increase of $600.00 per annum on the contract for
Video Production Services. This changes the contract from $5400.00 to $6000.00.
We have not asked for nor received and increase in the contract cost since it was
initiated the first time. Since then the minimum wage has gone up and is now resting at
$7.80 per hour. We currently pay our employees more than the minimum wage and
intend to continue that practice.
We are asking that this increase become effective January 1st 2007 which
coincides with the date that will be in the new contract.
Thank you, in advance, for your consideration of this matter.
\\\\t)
RiCh~~ings
Station Manager
WCA T-5, Woodburn Oregon
635 Glatt Circle Suite #8 - Woodburn, OR 97071
WCAT5@Woodburn.Net (503) 98Z'7735
93 l
'W'
".."" T'
AGREEMENT FOR
VIDEO PRODUCTION SERVICES
This Agreement made and entered into by and between the City of Woodburn, Oregon,
an Oregon municipal corporation, hereinafter called "the City", and Woodburn Cable
Access Television, Inc., an Oregon non-profit corporation, hereinafter called "WCAT."
RECITALS
WHEREAS, the owns its own video production equipment in the City Council
Chambers; and
WHEREAS, WCA T is a non-profit corporation whose activities are described in
the Cable Access Management Agreement with the City and whose role is to administer
and manage public, educational and governmental access television, as specifically
provided for in the City's cable television franchise ordinances; and
WHEREAS, WCA T provides video production services and operates the City's
video production equipment in an efficient manner while continuing to meet its
obligations under the Woodburn Cable Access Management Agreement; and
WHEREAS, the purpose of this Agreement is to use the City's video production
equipment in a manner which conserves public resources, avoids duplication of effort,
and meets the needs of the City, WCAT, and the general public;
NOW, THEREFORE, in consideration of the terms, conditions, covenants and
performances contained herein, the parties agree as follows:
WCAT OBLIGATIONS:
1 . WCA T agrees to operate for the City the video production equipment installed in
the City Council Chamber and to provide to the City the video production
services stated in this Agreement. WCAT shall operate said equipment in a
manner to ensure optimum performance and the highest level of
broadcasUtechnical standards available with the installed equipment.
2. WCA T agrees to cablecast "live" and videotape for later cablecast (the following
week) the following events using the City's video production equipment:
a. Two City Council meetings per month.
b. Two City Planning Commission meetings per month.
c. One Recreation and Parks Board meeting per month.
d. One Library Board meeting per month.
e. Up to 96 hours of other government related programming per year, as
requested by the City, provided that reasonable notice is given to WCAT
to cablecast the event.
Agreement - WCA T
1
94
..
..., .;...".... .... I
3. Any other event not specified in paragraph 2 above that the City requests WCAT
to have taped or cablecast shall be considered separate from this Agreement.
WCA T will consider such requests for productions not specified above, provided
that WCAT has personnel, programming, and other resources available, and that
at least two weeks notice is given to WCA T by the City. WCA T may refuse any
additional production requests if resources are not available to cover the event.
4. WCA T's Board of Directors shall authorize a representative to administer and
carry out WCA T production obligations under this Agreement.
5. WCA T shall provide to the City qualified operators to run the City's video
production equipment. Such operators shall be trained by WCAT staff and shall
possess the degree of skill and diligence normally employed by trained video
equipment operators in the State of Oregon. WCAT agrees to assume
responsibility for these operators, who shall not be employees of the City.
6. WCA T and the City agree to keep an in-house log of equipment use, along with a
discrepancy report, with the operator's initials for all operators who use the video
equipment. A schedule of events and upcoming usage schedule shall be posted
in a convenient location at Woodburn City Hall. WCAT shall be given reasonable
notice by the City of any scheduled use of the City's video production equipment,
so an operator can be provided to record/air the government event.
7. WCA T shall make every effort to assure that technical breakdowns do not occur.
In the event of technical failure, WCAT will make all reasonable efforts to secure
the use of alternate video equipment in its possession to make up any
deficiencies in equipment and to assure uninterrupted service to the City and
government programming. In the event a technical failure occurs and alternate
equipment is not available, WCAT shall notify the City in writing of such
occurrence. WCA T will make all reasonable efforts to "make-up" the production
to the satisfaction of both parties in a timely manner.
8. Both parties understand that WCA T has no discretionary control over the audio
and video quality of its cablecast signal, beyond the point of the video equipment
(modulator), and to the point of demarcation. WeAT agrees to take all
reasonable steps to communicate with WillameUe Broadband, any noticeable
and apparent deficiencies in the transport facilities from the point of demarcation
at the Council Chambers, to the homes of the cable subscriber. WCA T shall
work with Willamette Broadband to correct deficiencies when necessary. WCAT
shall communicate any findings/results of inquiries/repairs, etc. to the City in a
timely manner.
CITY OBLIGATIONS
9. The City shall pay to WCA T the sum of $6,000 per year for the operation of the
City's video production equipment. Such payment shall be made quarterly
($1,500 each payment), and shall be deposited into WCAT's General Operating
Fund account. Said monies will be overseen by WCAT's Board of Directors, and
Agreement - WCA T
2
95
''W'
.' ''r" " r'
administered as outlined in WCA T's bylaws and budget policies. WCA T shall
semi-annually provide to the City a written log of the actual hours worked by the
video equipment operators as supporting documentation.
10. The City shall be responsible for any maintenance costs for the equipment not
already covered under vendor/equipment warrantees, maintenance, or service
agreements.
11. The City shall assume the financial responsibility for future City-owned
equipment upgrades and purchases (for use by City) and the City shall be
responsible for any costs incurred due to fire, theft, vandalism, or loss incurred
due to equipment failure beyond normal repair or replacement. WCA T agrees to
assume financial responsibility for damage to City equipment resulting from
operator error and recklessness and shall reimburse the City for costs to repair or
replace damaged equipment.
GENERAL PROVISIONS
12. Term. The term of this Agreement shall be from January 1,2007 through
December 31,2010. This Agreement may thereafter be renewed by mutual
agreement of the parties for successive three-year terms. Renewals of this
Agreement shall be by a written memorandum signed by the City Administrator
and an authorized representative of WCA T.
13. Performance Review. The City shall review from time to time WCA T's
performance in the management and operation of the video production facility. If,
in the opinion of the City, the service by WCAT is not to acceptable standards, a
notice of deficiency shall be issued to WCAT by the City. WCAT shall have 30
days from the date of notice to correct said deficiencies.
14. Service. WCA T shall provide a professional level of service and technical
support to the City, shall remain objective in its coverage of government
productions, and shall conform to local and state rules and regulations regarding
media coverage of Oregon's public meetings.
15. Independent Contractor Status. WCAT understands and agrees that for all
purposes related to this Agreement, WCAT is deemed to be an independent
contractor while performing labor or services for remuneration.
16. Assignment. WCA T shall not assign, transfer or subcontract any part of the work
to any person other than an employee of WCA T without prior written consent of
the City except that money due to WCAT may be assigned, if the City is given
written notice thereof, but any assignment of money shall be subject to all proper
setoffs and withholdings in favor of the City.
17. Contacts. WCA 1's designate and primary contact shall be its Board President;
the City's primary contact shall be its City Administrator. Any notices required by
Agreement - WCA T
3
96
1'"
"oo" r'
this Agreement shall be in writing and mailed or personally delivered to these
contacts at their business address.
18. Termination. Any agreement between the City and WCAT may be terminated by
either party by giving the other party a 50-day written notice. In the event such
agreement is terminated in mid-quarter, WCA T agrees to refund/reimburse the
City an agreed, pro-rated amount of monies covering the length of service
remaining in the current quarter for productions scheduled to be covered.
19. Worker's Compensation Insurance. WCA T is a subject employer under the
Oregon worker's compensation law and shall comply with ORS 656.017 which
requires it to provide worker's compensation coverage for all their subject
workers.
20. Public Contracts. This contract includes the following terms and conditions as
prescribed by Oregon Revised Statutes as applicable:
a. 279B.220 Conditions concerning payment, contributions, liens,
withholding.
b. 279B.225 Condition concerning salvaging, recycling, composting or
mulching yard waste material.
c. 279B.230 Condition concerning payment for medical care and providing
workers' compensation.
d. 279B.235 Condition concerning hours of labor.
CITY OF WOODBURN
WOODBURN CABLE ACCESS
TELEVISION
By:
By:
John C. Brown, City Administrator
Dated:
Dated:
ATTEST:
Mary Tennant City Recorder
City of Woodburn, Oregon
Agreement - WCA T
4
97
,.,
'T'" t'
~+~
W~N
llH
~~
In("rp"r(f~/d 1889
.
.
February 12, 2007
TO:
FROM:
Honorable Mayor and City Council through City Administrator
Frank Tiwari. Public Works Director ~ \ .. =: ~ --
Randy Scott, Senior Engineering Technicia~
VIA:
SUBJECT:
Acceptance of Proposal and Award of Contract
RECOMMENDATION:
Accept the proposal and award the contract to Harper, HouL Peterson, Righellis
Inc. for professional consulting design services in connection with North Front Street
Improvements in the amount of $225,815.
BACKGROUND:
The design services contract is for the improvements to North Front street. The street
improvement portion of this project is between Harrison Street and Highway 214,
and the overhead to underground conversion of existing franchised utilities is
between Cleveland Street and Highway 214. The undergrounding is planned to
include some side streets and the alley south of Garfield in the downtown core
area. The initial plan of the City was to improve the pavement section of Front
Street from Hardcaslte to Highway 214 and all City's prior action was directed
towards that goal.
In January 2000, the City entered into a personal services agreement with De Haas
and Associates to provide design services and construction engineering services for
North Front Street Improvement. The Scope of work in the agreement was only for
the street improvement portion of North Front Street between Hardcastle and
Highway 214. The scope of work did allow as a special service, design services to
be provided for undergounding if the City elected to do so. However, no costs
were associated with this service contract since it was considered to be minor
activity without great cost impact to the project. In addition, the scope of work in
the agreement did not include the street improvement from Harrison to Hardcastle.
The undergrounding, scope of work and associated design for the project today is
for larger and more complex than originally contemplated. Portland General
Electric has provided the City their requirem nts and preliminary design for the
Agenda Item Review:
City Administra
City Attorney ~
Finance
98
9"
0' """0'" t'
Honorable Mayor and City Council
February 12, 2007
Page 2
.
.
undergrounding that has added to the scope of work and increased the project
boundary. Therefore staff felt it necessary and appropriate to solicit proposals to
furnish design services based on the current project scope of work and
complexities. City Council held a workshop on November 20, 2006 in which the City
Administrator informed the City Council that, based on the consensus reached by
the Council to underground the project, solicitation of request for proposal would
be undertaken in order to deliver the project within the timeframes discussed at the
workshop.
In response to the City request in the newspaper, proposals from the following six
consulting firms were received on December 28, 2006:
1. Harper, Houf, Peterson, Righellis Inc.
2. Westlake Consultants, Inc.
3, W &H Pacific, Inc.
4. Pace Engineers
5. De Haas and Associates, Inc.
6. Group Mackenzie Engineering, Inc.
The qualification-based proposals were screened and rated by a three-member
selection/evaluation committee. The proposals did not contain fee estimates and were
received consistent with state public contracting procedures. The top two ranked firms,
Harper, Houf, Peterson, Righellis Inc. (HHPR) and Westlake Consultants were interviewed,
by the committee on January 18, 2007. The selection committee ranked HHPR as the
most qualified firm and was selected for further contract negotiation.
DISCUSSION:
On February 6, 2007, HHPR and Staff reached agreement on scope, fee and
schedule. The negotiated fee for the design is $225,815. HHPR is prepared to
commence the design effort immediately upon award of the contract. The design
will be completed in 80 days from the notice to proceed. Construction will begin
during summer 2007.
Notice of intent to award was provided to all proposers on the project on February
2, 2007.
FINANCIAL IMPACT:
The design services fee of $225,815 will be funded though approved budgeted
funds in the Capital Improvement Program, budget line item, 363.631.9511.5411 and
582.651.9511.5411.
99
"If'
'T'"' r I
k~:~::::>'::;:~~4_
lfI.r ..~" -- -',._,
WQ.mi~~~N
il/ ( ~' . y : r ,I ; (d I.' 8 .1
13A
A~'~
.
.
February 1 2, 2007
TO: Honorable Mayor and City Council through City Administrator
FROM: Jim Allen. Community Development Director0f\
SUBJECT: Community Development Director's Approval of Design Review 06-12
located at 1535-1575 Mt. Hood Avenue (Mid Valley Plaza)
RECOMMENDATION:
No action is recommended. This item is placed before the City Council for
information purposes in compliance with the Woodburn Development
Ordinance. The City Council may call up this item for review if it desires.
BACKGROUND:
On February 2, 2006, the Woodburn Community Development Director
approved the applicant's request for Design Review approval to construct a
drive through coffee facility at 1535-1575 Mt. Hood Avenue. The subject
property is further identified on Marion County Assessor Maps as Township 5
South, Range 1 West, Section 8A, Tax lot # 5400.
The property is currently improved with the Mid Valley Plaza shopping center
consisting of a 101,600 square foot building, paved vehicle parking and
maneuvering area, loading spaces and site landscaping. The applicant
proposes a 618 square foot drive-through coffee facility, landscaping, and off
street parking on the southern portion of the site. The subject property is zoned
Commercial General (CG) and designated Commercial on the Woodburn
Comprehensive Plan Map. The properties to the north, west (across State Hwy.
99E), south (across Mt. Hood Avenue), and east are zoned Commercial General
(CG) and designated Commercial on the Comprehensive Plan Map. The
commercial properties to the north are developed with Lenon Implement and a
building supply business. The commercial properties to the south (across Mt.
Hood Avenue) are developed with Post Net. Oil Can Henry's, and Pacific Plaza.
The commercial properties to the east (across N. Pacific Hwy) are developed
with Ruiz Bridal, Pacific Building Systems, and Taylor Motorcycles. The
commercial properties to the west consist of a vacant parcel and Washington
Mutual. No wetlands are located on the subject site and it is located outside of
Agenda Item Review: City Administrator
City A ttorney ~
Finane
100
,.,
"" '"r" .,- t'
Honorable Mayor and City Council
February 12, 2007
Page 2
.
.
the 500-year FEMA floodplain per Flood Insurance Rate Map No. 41 047CO 139G
effective January 19,2000.
Previous applications include Design Review Case File No. 2004-04, Variance
Case File No. 2004-16 (Landscaping), Variance Case File No. 2004-17 (Parking)
Design Review Case File No. 2004-03, Mid Valley Plaza Subdivision Case File No.
2002-05 recorded June 29,2004 establishing four lots, Subdivision Case File No.
1997-02, and Site Plan Review Case File No. 1996-21 were submitted on the
subject property. On July 24, 1997, the Planning Commission approved the
subdivision of the North Park Plaza Shopping Center into 6 lots. The Planning
Commission also approved a 6,521 square foot video/sales building.
The applicant is Dutch Brothers and the property owner is Mark Wolfe.
DISCUSSION:
None.
FINANCIAL IMPACT:
There is no financial impact associated with the recommended action.
101
..
... 'T"'" tl