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Minutes - 01/08/2007 COUNCIL MEETING MINUTES JANUARY 8, 2007 TAPE READING 0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, JANUARY 8, 2007. 0015 ROLL CALL. Mayor Councilor Councilor Councilor Councilor Councilor Councilor Figley Bjelland Cox Lonergan McCallum Nichols Sifuentez Present Present Absent Present Present Present Present Staff Present: City Administrator Brown, City Attorney Shields, Community Development Director Allen, Police Chief Russell, Public Works Manager Rohman, Recreation Services Manager Patterson, City Recorder Tennant Mayor Figley stated for the record that Councilor Cox was on vacation. 0055 ANNOUNCEMENTS. A) City Office Closures: In observance of Martin Luther King holiday, City Hall offices and the Library will be closed on Monday, January 15,2007. The Aquatic Center will remain open with regular hours. B) Steam Engine 1785 - 50th Anniversary Celebration: The Museum and the Oregonian Railway Historical Society will be hosting a Golden Anniversary party on Saturday, February 3,2007, at the Woodburn Museum to celebrate Steam Engine 1785's arrival in Woodburn. 01 75 CONSENT AGENDA. A) approve Council meeting minutes of December 11, 2006; B) accept the draft Planning Commission meeting minutes of December 14,2006; C) receive the Planning Project Tracking Sheet dated January 3,2007; D) receive the Building Activity report for December 2006; E) receive the report regarding the selection of a Consultant for the Traffic Impact Fee (TIP) Update Study; F) receive the informational report on the Environmental Protection Agency (EP A) Final Drinking Water Rule for Groundwater; and G) receive the staff memorandum on the Weed and Seed draft grant application. NICHOLS/MCCALLUM... adopt the Consent Agenda as presented. The motion passed unanimously. Page I - Council Meeting Minutes, January 8, 2007 ,.' "ft. + T I COUNCIL MEETING MINUTES JANUARY 8, 2007 TAPE READING 0225 COUNCIL BILL NO. 2651 - RESOLUTION AUTHORIZING CITY PARTICIPATION IN THE WOODBURN FOUNDATION. A NON-PROFIT CORPORATION THAT WILL EXIST INDEPENDENTLY FROM THE CITY AND THAT WILL BENEFIT THE CITY. Councilor Sifuentez introduced Council Bill No. 2651. Recorder Tennant read the bill by title only since there were no objections from the Council. Councilor McCallum questioned if the by-laws included in the agenda packet are draft by-laws with the adoption of the final by-laws to be made by the Board of Directors once the Directors have been appointed since Section 6 of the document refers to Cottage Grove rather than Woodburn. Recreation Services Manager Patterson stated that the by-laws are in draft form and based on the by-laws adopted by the Cottage Grove Community Foundation. The final by-laws will be adopted by the Woodburn Foundation Board of Directors and Sec 6, which refers to Cottage Grove, has been left in the draft by-laws as a reminder that the Board will need to do additional work on how the fund is administered before the by- laws are finally adopted. He stated that Section 6 of the by-laws is not a critical element in the initial application process for non-profit corporation status. It was noted that a committee was formed to do the research and create the draft by-laws but a Board will be appointed once the Foundation is recognized as a non-profit corporation. The Woodburn Foundation would be an independent entity and not under the direction of City officials or staff members. The Board would consist of five (5) to seven (7) members and the Resolution would authorize the Mayor (or Mayor's appointee) and one Councilor to serve as Board members. Councilor McCallum stated that the City is paying the initial start-up costs for application fees but, once formed, the Foundation would pay future costs to meet non-profit status. On roll call vote, the bill passed unanimously. Mayor Figley declared Council Bill No. 2651 duly passed. She suggested that the Council discuss the issue as to which Councilor would serve on the Board at the next Council meeting. 555 COUNCIL BILL NO. 2652 - RESOLUTION ESTABLISHING THE COMPENSATION SCHEDULE FOR CERTAIN HOURLY AND SEASONAL EMPLOYEES. Council Bill No. 2652 was introduced by Councilor Sifuentez. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared Council Bill No. 2652 duly passed. 0600 ACCEPTANCE OF PUBLIC UTILITY EASEMENTS (TOWN CENER SUBDIVISION). Staff recommended the acceptance often (10) public utility easements from Capital Development Company in conjunction with improvements to the Town Center Page 2 - Council Meeting Minutes, January 8,2007 ", "'.. ~, ,. I COUNCIL MEETING MINUTES JANUARY 8, 2007 TAPE READING Subdivision located adjacent to Evergreen Road, Hooper Street, Stacy Allison Way, and Center Street. BJELLAND/NICHOLS... accept the Public Utility Easements as described on Attachments "A" through "J". The motion passed unanimously. 0628 COMMUNITY SERVICES DIRECTOR EMPLOYMENT AGREEMENT. Administrator Brown recommended Council acceptance ofthe employment agreement between James Rowand the City for the position of Community Services Director. Mr. Row expressed his appreciation to the Council for the opportunity to return to Woodburn as the Community Services Director and stated that he is ready to meet the challenges ahead with the consolidation of the Library and Recreation and Parks departments into the newly-formed Community Services Department. BJELLAND/NICHOLS... approve the appointment of James W. Row to the position of Community Services Director and authorize the City Administrator to execute an employment agreement with Mr. Row effective January 16,2007. The motion passed unanimously. 0702 LAND O'FROST PROGRAM SPONSORSHIP.. NICHOLS/MCCALLUM... approve the continuation of the Land O'Frost sponsorship of Youth Sports Programming, and authorize the City Administrator to sign the sponsorship agreement. Councilor Lonergan questioned which sports this funding would support.. Recreation Services Manager Patterson stated that the funds will assist the youth soccer, basketball, T -ball, and girls softball programs which have participants age 10 and under. The motion passed unanimously. 0768 NATIONAL FOOTBALL GRANT AGREEMENT. NICHOLS/SIFUENTEZ... approve the continuation of the National Football / National Police Activities League grant for Youth Sports Programming and authorize the City Administrator to sign the sponsorship agreement. The motion passed unanimously. 0796 PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTION. A) Planning Commission approval of Conditional Use 06-02, Design Review 06-10, Variance 06-11, Variance 06-12 and swon 06-01 (Significant Wetland Overlay District) - property located at the southwest corner of the intersection of Lincoln Street and Gatch Street. The Planning Commission adopted a final order which would allow for construction of a 47 -stall off-street parking lot in the RS zone. The applicant and property owner is Mid-Valley Community Church. No action was taken by the Council to bring this land use action up for review. Page 3 - Council Meeting Minutes, January 8, 2007 .,.' ...,. . T I COUNCIL MEETING MINUTES JANUARY 8, 2007 TAPE READING 0845 MAYOR AND COUNCIL REPORT. Councilor Nichols thanked all of those individuals who participated in the Mayor's Holiday Concert which was held on Tuesday, December 12, 2006. The concert was also scheduled for Decmeber 14th, however, due to the severe wind storm, the concert was cancelled. Performers scheduled for the December 14th concert had expressed a desire to reschedule the concert to the following week, however, other programs had already been scheduled for the following week which resulted in cancelling the second concert. He stated that the Concert was a success and, throughout the holiday season, felt that the holiday spirit was portrayed by the entire community. Councilor Lonergan expressed his appreciation to Councilor Nichols for organizing the Holiday Concert which had a good turnout of community members and an excellent program on December 12th. . Councilor McCallum stated that the next Chamber Forum will be held on Wednesday, January 17, 2007, 12:00 noon, at the Wellspring facility on Mt. Hood Avenue. Mayor Figley will be the guest speaker giving her "State of the City" address. 1012 EXECUTIVE SESSION. Mayor Figley stated that Attorney Shields has informed her that there is no need for an Executive Session. 1025 ADJOURNMENT. MCCALLUM/NICHOLS... meeting be adjourned. The motion passed unanimously. The meeting adjourned at 7:18 p.m.. ' ATTEST A ~ ~---::sf Mary T nant, Recorder City of Woodburn, Oregon Page 4 - Council Meeting Minutes, January 8,2007 .,.' -.', ,.. T I