Agenda - 11/27/2006
CITY OF WOODBURN
CITY COUNCIL AGENDA
NOVEMBER 27,2006 -7:00 P.M.
KATHRYN FIGLEY, MAYOR
WALTER NICHOLS, COUNCILOR WARD 1
RICHARD BJELLAND, COUNCILOR WARD II
PETER MCCALLUM, COUNCILOR WARD III
JAMES COX, COUNCILOR WARD IV
FRANK LONERGAN, COUNCILOR WARD V
EUDA SIFUENTEZ, COUNCILOR WARD VI
CITY HALL COUNCIL CHAMBERS - 270 MONTGOMERY STREET
1. CALL TO ORDER AND FLAG SALUTE
2. ROLL CALL
3. ANNOUNCEMENTS AND APPOINTMENTS
Announcements:
A. The Mayor's Christmas Tree Lighting will be held on
December 3, 2006 in the Downtown Plaza. The Settlemier
House will host a reception for a nominal fee, from 1 to 5 p.m.
At 5:00 p.m., there will be a candlelight procession from the
Settlemier House to the Downtown Plaza for the City's Tree
Lighting Ceremony. Dance Dance Dance will provide
entertainment, local vendors will be selling food items from 5 to
8 p.m., and the City Christmas Tree will be lit at 6:30 p.m.
B. The Mayor's Holiday Concert featuring local musicians will be
held at Woodburn High School on December 12 and 14 at 7:00
p.m.
C. Vacancies exist on the Recreation and Park Board and on the
Budget Committee. If you are interested in one of these
positions, please call City Hall at 982-5228.
Appointments:
None.
4. PROCLAMATIONS/PRESENTATIONS
Proclamations:
None.
.
,
Presentations:
A. Certificate of Appreciation - Flurry Stone
"Habra interpretes oisponibles para aquellas personas que no bablan Ingles) previo acueroo. Comunlquese
al (503) 980-2485:'
November 27, 2006
Council Agenda
Page i
.",
T" ,..
5. COMMITTEE REPORTS
A. Chamber of Commerce
6. COMMUNICATIONS
None.
7. BUSINESS FROM THE PUBLIC - This allows the public to introduce items
for Council consideration not already scheduled on the agenda.
8. CONSENT AGENDA - Items listed on the consent agenda are considered
routine and may be enacted by one motion. Any item may be removed
for discussion at the request of a Council member.
A. Woodburn City Council minutes of November 13, 2006 1
Recommended Action: Approve the minutes.
B. Woodburn Public Library Board minutes of November 8, 2006 7
Recommended Action: Accept the minutes.
C. Recreation Services Division Attendance Report for October 11
2006
Recommended Action: Receive the report.
D. Woodburn Public Library Monthly Report for October 2006 12
Recommended Action: Receive the report.
9. TABLED BUSINESS
None.
10. PUBLIC HEARINGS
None.
11. GENERAL BUSINESS - Members of the public wishing to comment on items of
general business must complete and submit a speaker's card to the City
Recorder prior to commencing this portion of the Council's agenda.
Comment time may be limited by Mayoral prerogative.
A. Council Bill 2649 - Resolution establishing employee 13
compensation including salary and benefits
Recommended Action: Adopt the resolution.
November 27, 2006
Council Agenda
Page ii
"t11
T'
..
B. Franchise Agreement with United Disposal. 18
Recommended Action: Authorize staff to notify United Disposal
of the City's intent to terminate United's franchise, effective
December 31, 2012.
C. Appointment of Administrator Pro Tern 20
Recommended Action: Appoint Police Chief Scott Russell as
Administrator Pro Tern for the period of November 30 through
December 5, 2006.
12. NEW BUSINESS
13. PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS - These
are Planning Commission or Administrative Land Use actions that
may be called up by the City Council.
A. Community Development Director's Approval of Design Review 21
06-16 located at 781 Goose Hollow Court (Lot 28) in Phase II of
the Goose Hollow Planned United Development (PUC)
14. CITY ADMINISTRATOR'S REPORT
15. MAYOR AND COUNCIL REPORTS
16. EXECUTIVE SESSION
A. To conduct deliberations with persons designated by the
governing body to carry on labor negotiations pursuant to
ORS 192.660( 1 )(d).
17. ADJOURNMENT
November 27, 2006
Council Agenda Page iii
...,
... ..
SA
COUNCIL MEETING MINUTES
NOVEMBER 13, 2006
TAPE
READING
0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN,
COUNTY OF MARION, STATE OF OREGON, NOVEMBER 13, 2006.
As a follow-up to the recent observance of Veteran's Day, Mayor Figley thanked
everyone within our community who had served, or was currently serving, in the armed
forces and to those who have sent a family member or loved one off to serve their
country. She requested a few moments of silence in remembrance of those individuals
who had lost their life in the service of our country and to remember those who are living
with that loss.
0125 ROLL CALL.
Mayor
Councilor
Councilor
Councilor
Councilor
Councilor
Councilor
Figley
Bjelland
Cox
Lonergan
McCallum
Nichols
Sifuentez
Present
Present
Present
Present
Present
Present
Present
Staff Present: City Administrator Brown, City Attorney Shields, Public Works Director
Tiwari, Community Development Director Allen, Police Chief Russell, Finance Director
Gillespie, Recreation Services Manager Patterson, City Recorder Tennant
0155 ANNOUNCEMENTS.
A) Thanksgiving Holiday closures: City Hall will be closed on November 23 and 24,
2006. The Library and Aquatic Center will be closed on November 23, 2006.
B) Council workshop will be held on Monday, November 20,2006,6:30 p.m., to
discuss the Front Street widening and reconstruction project.
C) Planning Commission meeting for November 23, 2006 has been canceled due to the
Thanksgiving Holiday and the tentatively re-scheduled meeting for November 30, 2006
bas also been canceled. The next Planning Commission meeting will be held on
December 14, 2006 at 7:00 p.m..
D) Mayor's Christmas Tree Lighting will be held on Sunday, December 3, 2006, at the
Downtown Plaza. Scheduled events include a reception at the Settlemier House from
1 :00 pm until 5:00 pm followed by a candlelight procession from the Settlemier House to
the Downtown Plaza for the tree lighting ceremony. Entertainment at the Plaza will be
provided by the Dance Dance Dance troupe and local vendors will sell food items
between 5:00 pm and 8:00 pm.. The City's Christmas Tree will be lit at 6:30 p.m..
E) Recreation and Park Board and Budget Committee Vacancies: Mayor Figley
encouraged interested members of the community who would like to serve on either the
Recreation and Park Board or the Budget Committee to request an application form from
the City Administrator's office.
Page I - Council Meeting Minutes, November 13, 2006
1
'1111
T'
..
COUNCIL MEETING MINUTES
NOVEMBER 13, 2006
TAPE
READING
0265 PRESENTATION: CERTIFICATE OF APPRECIATION - HERB MITTMAN.
Mayor Figley stated that Mr. Mittman was appointed to the Park Board in 1999 and has
decided to step down from this position at the end of his term (December 31, 2006). He
served as the Board Chair for the last 5 Yz years of his tenure and provided leadership
towards the completion of several projects such as Master Plans for Legion and
Settlemier Parks and the Mill Creek Greenway. Mr. Mittman served on the Police
Facility Task Force and made valuable contributions to the design and construction of the
new facility in addition to his efforts to pass the bond measure.
Mr. Mittman stated that he had worked for the U.S. Forest Service in Colorado and had
decided to come to a smaller community rather than live in a large city. He enjoys
Woodburn tremendously and feels that the groundwork has been laid for an exciting
recreation program especially in the greenway program and the master planning for the
major city parks. He hoped that the Council would be able to secure funding to begin
these projects.
0465 SCHOOL DISTRICT REPORT.
Walt Blomberg, School District Superintendent, reported that the bond measure did not
receive voter approval and he categorized the reasons for the voter rejection as being 1)
too much money on top of a previous bond already being assessed, 2) demographics of
the school district, and 3) voters were distressed with the overall rapid growth of our
community and related issues such as transportation conditions. He expressed the need
for the School District and the City to work together to work on the growth issue since the
City cannot grow properly without the Schools growing with it. He encouraged the
Council help support the School District and talk to residents on how good schools are
necessary to make this City a great place to live in. The District will be evaluating the
site needs and formulate a new proposal for the voters to consider.
He also stated that the High School Boys Soccer team is in the semi-finals of the State
Tournament and their next game will be on Tuesday, November 14th, at Woodburn High
School.
0689 LETTER FROM MID-WILLAMETTE VALLEY AREA COMMISSION ON
TRANSPORT A TION (MW ACT).
Mayor Figley suggested that Councilor Bjelland continue to be the 'City's representative
on MW ACT during calendar year 2007.
SIFUENTEZ/NICHOLS... Councilor Bjelland continue to serve on MW ACT. The
motion passed unanimously.
0750 CONSENT AGENDA.
A) approve Council meeting minutes of October 23, 2006;
B) accept the draft Planning Commission minutes of October 26, 2D06;
C) receive the Building Activity report for October 2006;
Page 2 - Council Meeting Minutes, November 13,2006
2
''O'
T"
...
COUNCIL MEETING MINUTES
NOVEMBER 13, 2006
TAPE
READING
D) receive the Planning Project Tracking Sheet dated November 7,2006;
E) receive the Claims for October 2006 report; and
F) receive the Police Department Statistics Report for October 2006.
Councilor Cox inquired if the four (4) applications on the Planning Tracking Sheet are
only those applications being worked on by staff.
Community Development Director Allen stated that these are the currently active files
being processed by staff, however, other applications have been submitted but are not yet
deemed complete. Staff has been reviewing these applications and contacting the
applicant for additional information.
Councilor Cox also requested that he be provided with a key of the terms of the
NORCOM classifications on the Police Department Statistics report.
Chief Russell stated that he would provide him with the information.
Administrator Brown questioned if the Council preferred the full tracking sheet report or
just the status of the active applications.
It was the consensus of the Council to provide the full tracking sheet in the agenda packet
since it lets them know where an application is at in the planning process.
COX/MCCALLUM... approve the consent agenda as presented. The motion passed
unanimously.
1076 COUNCIL BILL NO. 2646 - ORDINANCE AMENDING ORDINANCE 2060. 2265.
AND 2270 TO CONFORM TO THE CONSOLIDATION OF THE FORMER
LIBRARY AND RECREATION AND PARKS DEPARTMENTS INTO THE
C01\lMUNITY SERVICES DEPARTMENT.
Council Bill No. 2646 was introduced by Councilor Sifuentez. Recorder Tennant read
the two readings of the bill by title only since there were no objections from the Council.
Councilor Nichols questioned the status of the property tax millage rate applicable to
these departments.
Mayor Figley stated that state-wide Measure 50 passed by the voters in the 1990's
combined the millage levy of these departments with the general operating levy for a new
permanent tax rate. These departments are part of the General Fund and budget
appropriations are reviewed as part of the overall budget process.
On roll call vote for final passage, the bill passed unanimously, Mayor Figley declared
Council Bill No. 2646 duly passed.
1259 COUNCIL BILL NO. 2647 - ORDINANCE REPEALING ORDINANCE 2113
(HUMAN RIGHTS COMMISSION).
Council Bill No. 2647 was introduced by Councilor Sifuentez. The two readings of the
bill were read by title only since there were no objections from the Council. On roll call
vote for final passage, the bill passed unanimously. Mayor Figley declared Council Bill
0l"0. 2647 duly passed.
Page 3 - Council Y1eeting Minutes, November 13,2006
3
...,
T. ..
COUNCIL MEETING MINUTES
NOVEMBER 13, 2006
TAPE
READING
1325 COUNCIL BILL NO. 2648 - ORDINANCE ADOPTING A SUPPLEMENTAL
BUDGET FOR FISCAL YEAR 2006-07.
Council Bill No. 2648 was introduced by Councilor Sifuentez. The two readings of the
bill were read by title only since there were no objections from the Council.
Councilor Cox stated that this Council Bill effectuates a decision made by the Council at
the previous Council meeting following a public hearing on the proposed adjustments.
On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared
Council Bill No. 2648 duly passed with the emergency clause.
1435 CONTRACT AWARD - AQUATIC CENTER POWER UPGRADE.
As outlined in the staff report, the only bid received for this project was from Cherry City
Electric in the amount of$24,715.00. Staff recommended the acceptance of this bid since
the company has performed work for the City in the past and demonstrated their ability to
competently perform the work.
BJELLAND/NICHOLS... award the contract to the lowest responsible bidder, Cherry
City Electric, for the Aquatic Center power upgrade, Bid No. 2007-03, in the amount of
$24,715.00.
Councilor Cox questioned as to why the purchase of the main electrical panel and
junction box was separate from the installation project.
Director Tiwari stated that initial plans were to do the work as part of the Aquatic
Center's annual maintenance last month but they were unable to get all of the details
worked out so the project could be completed. The next maintenance break will be the
first part of April 2007 and staff will have sufficient time to get everything ready for this
installation project.
Councilor Cox also questioned if the budgeted amount combined the cost of the electrical
panel box plus installation costs.
Director Tiwari stated that staff had initially expected the full project cost to be $27,382
but final cost will be between $3,000 and $4,000 higher than the original estimate.
The motion to award the contract passed unanimously.
1640 PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS.
A) Planning Commission's approval of Conditional Use #06-03, Design Review #06-
14, Sign Design Review #06-15, and Variance #06-14 (property located at 985
Evergreen Road): Construction ofa 1,006 square foot addition to the north side of the
Woodburn Pet Hospital building.
Councilor Cox stated that this is a minor expansion of the floor space and he felt that the
Planning Commission made the right decision to approve the application.
~o action was taken to bring this land use action up for review.
Page 4 - Council Meeting ~linutes, November 13,2006
4
....
T"
,..
COUNCIL MEETING MINUTES
NOVEMBER 13, 2006
TAPE
READING
1718 CITY ADMINISTRATOR'S REPORT.
1) Administrator Brown stated that interviews have been scheduled for November 16,
2006 for the Community Services Director position and there will be 6 individuals
interviewed one of which will be a telephone interview since the applicant is out of the
country. He stated that a Library Board member, Park & Recreation Board member, and
two City staff members will assist him on the interview panel. Following the interviews,
he hoped to be able to offer the position to one of the applicants by the first part of
December 2006 with a start date around the first part of January 2007.
2) He also stated that he was pleased to attend the Police facility Ribbon Cutting and to
see it close to being open for full occupancy by the department. The space that will be
left open in City Hall will be occupied by the Community Services Department. The
Recreation and Parks staff will be moving over to City Hall in December 2006. No major
changes will be made to this space other than cleanup and repainting offices. The rental
savings from the location the Recreation and Parks Department is currently occupying
will be used for minor remodeling if needed.
1862 MAYOR AND COUNCIL REPORTS.
Councilor Nichols congratulated the Mayor and Councilors for being elected to serve
another term of office. He also congratulated the Police Chief for a job well done with
the new Police Facility.
Councilor Lonergan also thanked the voters of Ward V for their vote of confidence in his
serving as their representative on the Council.
Councilor McCallum extended his congratulations to the Police Department and he
thanked the community for their support of the new Police facility. He also noted the
recent passing of Dale Yuranek who was a local teacher, coach, Athletic Director, and
long-time community member.
Councilor Sifuentez stated that the new Police facility is a beautiful building and she
thanked the community for their support of this new facility. She also congratulated the
Mayor and Councilors recently elected to serve another term of office.
Councilor Cox also thanked the voters within his Ward and congratulated Mayor Figley
and Councilors Lonergan and McCallum for their election of another term in office.
Councilor Cox also expressed his disappointment on the election results for the school
bond issue and, in his opinion, this is a very serious problem that our community faces
since the School's problems are the City's problems. He feels that system development
charges should be extended by the State legislature for the benefit of schools to fund
capital improvements. In regards to school funding, he expressed his opinion that part of
the problem is a result of the state legislators and part of the problem is a result of quirks
in the law in the way the state funding system is set-up. He feels that the City needs to be
prepared to do our part whether it be moral support or sharing some revenues with the
school district so that our taxpayers will not have to pay as much in order to make it more
palatable to our voters to support the schools at the minimum level in which they need to
be supported.
Page 5 - Council Meeting Minutes, November 13, 2006
5
'.11
.. ,... ..
COUNCIL MEETING MINUTES
NOVEMBER 13, 2006
TAPE
READING
Mayor Figley also expressed her appreciation to the Police Chief for all of the work he
put into the facility construction project. She also thanked the voters for their support and
stated that she will continue to serve Woodburn to the best of her ability.
2344 ADJOURNMENT.
MCCALLUM/SIFUENTEZ... meeting be adjourned. The motion passed unanimously.
The meeting adjourned at 7:40 p.m..
APPROVED
KATHRYN FIGLEY, MAYOR
ATTEST
Mary Tennant, Recorder
City of Woodburn, Oregon
Page 6 - Council Meeting Minutes, November 13,2006
6
'''Ii
.. ,..
8B
MINUTES
MONTHLY MEETING OF WOODBURN PUBLIC LIBRARY BOARD
DATE
ROll CAll:
STAFF PRESENT:
GUESTS:
CALL TO ORDER:
SECRETARY'S REPORT:
CORRESPONDENCE:
PUBLIC COMMENT:
DIRECTOR'S REPORT:
November 8, 2006
Mary Chadwick - Present
Neal Hawes - Present
Phyllis McKean - Absent
Willis Grafe - Present
Nancy Kirksey - Present
Ardis Knauf - Present
John Brown, City Administrator
Anna Stavinoha, Library Manager
Vicki Musser, Recording Secretary
None.
President Mary Chadwick called the meeting to order at
7:00 pm.
The minutes of October 11, 2006 were read aloud and
approved.
None.
None.
Monthly Statistics: Anna Stavinoha, Library Manager,
read October's library statistics aloud to the Board. The
statistics remain stable. The People Count reached
18, 024. Circulation for the month of October was 10,663.
Activities: Library activity sheets were handed out to
Library Board members. Dia de los Muertos was
celebrated in youth Services on November 4th, when
Parent Liaison Antonio Ramos came to the library and
recounted stories centering on the Mexican Day of the
Dead traditions.
Golden Bough performed on Sunday, November 5th at
the City Hall Council Chambers. 115 people attended,
and their concert was much enjoyed.
Read dogs are part of an upcoming event in Youth
Services on November 11 tho Children will read to a
11/20/2006
PAGE 1
7
...,
r"
,..
specially trained "Read Dog" on Saturday, November
11 tho Family Story time will be presented on Saturday,
November 18th, and games are featured on Saturday,
November 25th in the Multi-Purpose Room.
The library will be closed on Friday, November lOth in
observance of Veteran's Day. Thursday, November 23rd,
is Thanksgiving, and the library will also be closed that
day, reopening on Friday, November 24th with part-time
staff .
The Reference computers have been reorganized for
convenience and to provide more space. So far, the
Reference staff has received only positive feedback.
Staff: Yolanda Garcia is our new Library Assistant. She is
training at present, and learns quickly. Yolanda is bi-
lingual, which is a plus, given the library's patron diversity.
She is a past library volunteer, both with shelving books as
well as helping out with Music in the Park.
Volunteer of the Month: Mary Lou Bellante is the library's
Volunteer of the Month for November. Mary Lou has
volunteered at both the library and the Police
Department for 15 years. She is known both to staff and
public as a cheery, positive person, and specialized in
doing the Monday morning holds. Mary Lou's happy
demeanor and faithfulness have made her a valuable
volunteer at the Library, and so we honor her as the
Volunteer of the Month for November.
Friends of the Librarv: Neal Hawes, Friends of the Library
Treasurer, gave an update on Friends business. A Friends
Book Sale was held on Friday, October 13th and
Saturday, October 14th, from 10-5 pm. Paperbacks,
hardbacks and videos were sold for 25 cents each. On
Saturday, all books and videos were $1 a bag. The
Friends made approximately $650 from the sale. The next
Book Sale will be held in April. The date is not yet certain,
and will depend on the Carnegie Room availability. The
next quarterly Friends meeting is on Monday, December
4th, at 2:30 pm, where refreshments will be served. Neal's
next job is to listen to prospective band CDs for next
11/20/2006
PAGE 2
8
.."
... ..
summer's Music in the Park.
THE
OLD BUSINESS:
Community Services Director update: The Community
Services Director position is now closed. There are 6-7
applicants from all around the nation - and one from
Germany - being considered for the position. John Brown,
City Administrator, and an interview panel will be
interviewing the candidates next Thursday. Nancy Kirksey
will be on the panel, representing the Library Board.
NEW BUSINESS:
John provided the Board with proposed amendments to
the Library Board By-laws, as well as to Ordinance 2265.
Some small housekeeping changes were put forward to
the Board to bring them both up to date, now that the
library soon will be under the leadership of the new
Community Services Director, rather than a Library
Director. John also asked the Library Board to approve
changing the Board's monthly meeting to quarterly. The
Library Board would meet in January, April, July and
October at 7 pm in the Council Chambers at City Hall. A
special meeting can always be called, if needed. The
Board will still be comprised of seven members. The
members of the Board passed this quarterly meeting
resolution unanimously. In addition, the ordinance and
by-laws will be changed to reflect the student Board
member's term in office to 1 year, during their junior year
in high school, rather than the previous 2 year term.
A clarification was requested regarding duties of the
relatively new Library Manager's position. John explained
that the Library Manager is responsible for the day-to-day
operations of the Library. Anna Stavinoha, the present
Library Manager, also attends the Library Board meetings,
and will continue to be present in the future, alongside
the upcoming Community Services Director.
The next Library Board meeting will take place on
Wednesday, January 10th, 2007.
BUSINESS TO/FROM THE There is a student Library Board vacancy at present. In
CITY COUNCIL AND/OR December, Ardis Knauf and Mary Chadwick will both
11/20/2006
PAGE 3
9
'''11
T'
""
MAYOR:
ADJOURNMENT:
have completed their terms as Library Board members.
The meeting was adjourned at 7:22 pm.
Respectfully submitted,
Vicki Musser
11/20/2006
PAGE 4
10
.."
T'
..
~ecreation Services Division Attendance Report
October-06
Youth Services
Total Recreation
Attendance Service Hours Units (Attendance X
Service Hours)
After School Club - LINCOLN 1399 66.5 93033.5
After School Club - WASHINGTON 1427 66.5 94895.5
Summer Day Camp 0 0 0
Total Youth Services 2826 187929
Youth S
iPorts
Youth Football 0 0 0
Youth Soccer 346 14 4844
Total Youth Sports 346 4844
Youth Classes
Other - Indicate 0 0 0
Other - Indicate 0 0 0
Total Youth Classes 0 0
Adult Services
Adult Basketball 864 60 51840
Other - Indicate 0 0 0
Other - Indicate 0 0 0
Total Adult Services 864 51840
Special Events
Other - Indicate 0 0 0
Other - Indicate 0 0 0
Other - Indicate 0 0 0
Total Special Events 0 0
Other I Misc.
Athletic Field Rentals 0 0 0
Indicate 0 0 0
Total Other Services 0 0
TOTALS:
4036 244613
Total
Attendance Recreation
Units
11
"1"
8e
,..
..
8D
WOODBURN PUBLIC LIBRARY
MONTHLY REPORT FOR OCTOBER 2006
I. CIRCULATION:
10,663
Previous:
2005
2004
2003
10,164
12,154
12,563
CURRENT
PEOPLE COUNT
18,024
Previous:
2005 18,311
2004 18,151
2003 19,305
In-House Use: 2,321
II. INTERLIBRARY LOAN
Books Loaned: 1,326
CCRLS: 1,323
All in-state: 0
Out-of-state: 0
Books Borrowed: 1,053
CCRLS: 1,026 All in-state: 12
Out-of-state: 15
III. REFERENCE
Woodburn Referrals Other Total
2006 651 16 615 1,282
2005 542 8 495 1,045
2004 978 9 1,308 2,295
2003 803 15 1,474 2,292
Database Usage: 2006 2005 2004
(Not all databases 747 537 409
included)
IV. COMPUTER USAGE
2006 2005 2006 2005
Adults:Total # sessions: 4,764 n/a Average session length: 24.05 n/a
Children 956 856 Avg/open hrs 3.98 3.46
V. LIBRARY SPONSORED PROGRAMS
Adults: 0
Children: 34
No. Attending:
No. Attending:
o
619
VI. VOLUNTEER HOURS WORKED:
159.25
VII. FINANCE
$2,567.99
New Adds: 460
PATRON LOAN COUNT
10,210
October 2006
12
'....,.
T'
,..
~~....L
~
WOODBURN
11A
~~
In(Jr,ordr/4 1869
.
.
November 27,2006
FROM:
Mayor and City Council through City Administrator
John C. Brown, City Administrator W
TO:
SUBJECT:
Salary and Benefit Adjustments for Non-Union Employees
RECOMMENDATION:
It is recommended that the City Council adopt the attached Resolution
establishing employee compensation including salary and benefits, for
management/non-union general service employees for the year 2006-07,
effective October 1 , 2006.
BACKGROUND:
The City Council has traditionally granted the same cost of 'living adjustment
(COLA) to non-represented employees as is negotiated with AFSCME-
represented employees.
DISCUSSION:
The current bargaining agreement with AFSCME provided a COLA based on the
Consumer Price Index (U) for the Western States region, effective July 1, 2006.
The COLA, based on the change in the CPI from May 2005 to May 2006, the
period dictated by the AFSCME contract, is 4.1 percent. Over the past several
years, COLA's were granted to management and non-union general service
employees effective in October. Based on past practice and to avoid salary
compaction between the classifications, it is recommended your Council
approve the 4.1 percent COLA for management and non-represented
employees, effective October 1, 2006.
This item was not presented to your Council in October, pending the results of a
study of mid-level management and confidential employee salaries. The study
is just now being completed and, based on conversations with the
compensation consultants, recommends very little in the way of adjustment that
is not addressed through the COLA. Consequently, only the COLA is
Agenda Item Review:
City Administrator
City Attornel_
Finance. '--
13
",I",
".' ...
Mayor and City Council
November 27, 2006
Page 2
.
.
recommended for your approval at this time. Any additional issues that need to
be can be addressed at a later date.
The recommended action results in a 4.1 percent (4.1 %) cost of living adjustment
for the majority of management and full-time, regular part-time, and temporary
non-union employees, effective October 1, 2006: and continuation of all other
current benefits with adjustments for premium increases. COLA adjustments are
not extended to the City Administrator, City Attorney, Finance Director, and
Building Official since recent salary adjustments pursuant to their employment
contracts already included a cost of living adjustment.
Schedules detailing the effect of increases on each affected wage
classification are included as exhibits to the enabling resolution.
FINANCIAL IMPACT:
The total cost, including benefits, for all funds of the recommended COLA for
the remainder of fiscal year 2006-07 is estimated at $60,173. Total annualized
cost is estimated at $80,230. The General Fund cost for the remainder of fiscal
year 2006-07 is estimated at $30,759. The majority of funding to support these
costs was appropriated in the current year's budget.
14
'111
". ..
COUNCIL BILL NO.
RESOLUTION NO.
A RESOLUTION ESTABLISHING EMPLOYEE COMPENSATION INCLUDING SALARY
AND BENEFITS.
WHEREAS, the City Council has reviewed the pay plan and benefit compensation
recommendation of the City Administrator as required by Rule 8 of the City's Personnel Policy and
Procedure Manual; and
WHEREAS, the City Council is obligated per Section 11 of the Woodburn City Charter to
establish compensation for each City officer and employee; now, therefore,
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. The salary range schedule for all management/non-union general service
employees shall be increased by a Cost of Living Adjustment (COLA) of 4.1 %. A copy of the schedule
incorporating said provisions is attached as "Exhibit A" and is hereby adopted retroactive to October 1,
2006 for active employees as of the effective date of this resolution.
Section 2. The hourly rate schedule for part-time and limited term/temporary employees is
attached hereto as "Exhibit B" and is hereby adopted retroactive to October 1, 2006 for active employees
as of the effective date of this resolution,
Section 3. Compensation benefits including, but not limited to, health insurance (premium
levels same as AFSCME contract provisions), long term disability, life insurance, retirement, deferred
compensation, leave allowances, step advancements, and incentive adjustments are hereby maintained at
current service levels adjusted for premium increases, or decreases in accordance with agreed upon
distributions as contained within the fiscal appropriations of the City of W odburn.
Approved as to fo~;O>,')'\i~~ 2 ~ 0 6
City Attorney
APPROVED
KA THRYN FIGLEY , MAYOR
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Fi led in the Office of the Recorder
ATTEST
~1ary Tennant, Recorder
City of Woodburn, Oregon
Page 1 - Council Bill No.
Resolution No,
15
'~.,
T" ...
NON.UNION GENERAL SERVICE EMPLOYEES EXHIBIT A"
EFFECTIVE: OCTOBER 1, 2006
GRADE STEP A STEP B STEP C STEP 0 STEP E
01 Admn Assistant 2,947 3,094 3,249 3,412 3,497
Teen Scene Program Mgr
02 3,094 3,249 3,412 3,583 3,672
03 Asst. Aquatic Mgr 3249 3,412 3,583 3,762 3,856
Executive/Legal Assistant
Rec. Coord. I
04 Rec. Coord. II 3412 3,583 3,762 3,950 4,049
RSVP Program Coord
Information Systems Specialist
05 3,583 3,762 3,950 4,148 4,251
06 Records Supervisor 3,762 3,950 4,148 4,355 4,464
Water System Supervisor
Street & Sewer Line Maint Suprv
07 Mgmt Analyst II 3,950 4,148 4,355 4,573 4,687
Comm. Relations Officer
08 Asst. WWTP Supt 4,148 4,355 4,573 4,802 4,922
Water Superintendent
Street J Maintenance Supt.
Senior Planner
09 Senior Engineering Tech. 4,355 4,573 4,802 5,042 5,168
10 4,573 4,802 5,042 5,294 5,426
11 WWTP Superintendent 4,802 5,042 5,294 5,559 5,698
12 5,042 5,294 5,559 5,837 5,983
13 Public Works Mgr. 5,294 5,559 5,837 6,128 6,282
Project Engineer
14 Asst. City Engineer 5,559 5,837 6,128 6,434 6,595
. FLAT RATE:
Library Manager 4,511
Public Works Director 9,903
City Attorney 8,741
City Administrator 10,631
Recreation Services Manager 4,511
City Recorder 6,421
Building Official 6,898
Facilities & Aquatics Manager 4,511
Information Services Manager 5,205
Ass\. City Attorney 4,801
. Rates rounded to the nearest whole number
16
.-..,
".. ,..
Exhibit "B"
HOURLY RATES FOR PART-TIME AND LIMITED TERM (TEMPORARY EMPLOYEES
EFFECTIVE OCTOBER 1, 2006
RANGE STEP A STEP B STEP C STEP D STEP E
PT - 1 0 LIBRARY PAGE 7.50 7.88 8,27 8.68 9.12
CLERICAL AIDE
PARK MAINT. AIDE
PT - 4.0 PARK MAINT. WORKER 8.35 8,77 9.20 9.66 10.15
PT - 7.0 CLERK I 10.11 10.61 11.14 11,70 12.29
PT - 7.5 CUSTODIAN 10,36 10.88 11,42 11.99 12.59
PT - 8.0 LIBRARY ASSIST ANT 10,61 11.14 11,70 12,29 12.90
PT - 8.5 CLERK 11 10.88 11 ,42 11.99 12.59 13.22
PT - 9.0 MUNI COURT CLERK 11.14 11,70 12,29 12.90 13.55
PT - 9.5 MUNI COURT CLERK (w/Lang) 11.42 11.99 12.59 13.22 13.88
PT - 10.0 RSVP ASSISTANT 11.70 12.29 12.90 13.55 1423
PT - 10.5 CLERK III 11.99 12.59 13.22 13.88 14.57
PT-11.0 BUS DRIVER 12.29 12,90 13,55 14.23 14.94
PT-11.5 12.59 13,22 13.88 14.57 15.30
PT - 12.0 ADMN SECRETARY 12,90 13.55 14.23 14.94 15.69
PT - 12.5 13.22 13.88 14.57 15.30 16.07
PT - 13.0 EVIDENCE TECH. 13.55 14.23 14.94 15.69 16,47
WWTP LAB HELPER
PT - 13.5 LIBRARIAN 13,88 14.57 15.30 16.07 16.87
PLANNING TECH,
PT - 14.0 UTILITY WKR I 14.23 14,94 15.69 16.47 17.29
PERMIT SPECIALIST
PT - 14.5 14.57 15.30 16.07 16.87 17.71
PT - 15.0 ENG TECH II 14.94 15.69 16.47 17.29 18.15
DRAFTSMAN
CAD / GIS TECHNICIAN
PT - 15 5 WWTP OPERA TOR I 15.30 16.07 16.87 17.71 18.60
CODE ENFRC OFFICER
17
'11"
TO. ,..
r--,
~./~.....
III .
WQ.ODBURN
r"'(I'porat.:J 'S811
1J~6~_ -1-L liB
r~t~
.
.
November 27, 2006
TO:
FROM:
Honorable Mayor and City Council t~o~h City Administrator
John C. Brown, City Administrato~
SUBJECT:
Franchise Agreement with United Disposal
RECOMMENDATION:
It is recommended the City Council authorize staff to notify United Disposal of
the City's intent to terminate United's franchise, effective December 31,2012.
BACKGROUND:
United Disposal, including its predecessor Woodburn Disposal, has had an
exclusive franchise for solid waste collection and disposal services in Woodburn
since the 1960's. None of the City's other franchises are exclusive and all have
fixed terms ranging from five to ten years. Based on a review of available City
records, the United franchise had ten-year fixed terms until 1978 when the
franchise was amended to provided for a continuing term; the contract
automatically renews each January 1 st for an additional six-year period, unless
the City notifies United by December 1 st of its intent to terminate the franchise.
Upon such notification, the term converts to a fixed six-year period. Based on
past discussions with United representatives, this provision was intended to
provide the company with stability for planning and capital financing. United
also included this provision in a number of other area franchises.
DISCUSSION:
As indicated, United benefits from the stability provided by a continuing term. In
concept, the City also benefits from the arrangement, in the form of better
service and more stable rates. This has been the City's experience with United
over the past several decades. On the other hand, a fixed-term franchise
agreement would allow the City to periodically solicit competitive bids for
service, and/or to renegotiate the franchise agreement. The continuing term
offers no such opportunities, nor does a mechanism exist in the current
agreement to allow franchise amendments. United and the City have, over
Agenda Item Review: City Administrat _
City Attorne
Finance
18
Honorable Mayor and City Council
November 27, 2006
Page 2
.
.
time, mutually agreed to amend the franchise to address issues such as
mandated recycling requirements. Where no common will to amend exists, the
existing franchise does not provide an opportunity to make changes.
During recent discussions regarding United's rates, question arose regarding the
continuing nature of the franchise term, and staff resolved to bring this issue
forward for Council consideration prior to the deadline for notice provided in
the franchise.
The City rarely receives citizen complaints regarding United. This suggests the
community is satisfied with the company's service. In addition, United is a leader
in implementing mandatory recycling, and a willing partner in community clean-
up activities. Further, United has been prompt in addressing services concerns
raised by City staff, and a good working relationship exists between the
management of both organizations. Nevertheless, staff believes the City's
interests are better served by a fixed term franchise, and recommends that you
take the step of notifying United by December 1, 2006 of the City's intent to
terminate the franchise. Such notification will convert the franchise term to a
fixed six-year period ending December 31, 2012. The notification does not
require the City to terminate the franchise at that time, but allows the City to
exercise additional options that are not currently available. For that reason,
your approval of the recommended action is respectfully requested.
FINANCIAL IMPACT:
None anticipated at this time. It is difficult to predict what financial implications
the recommended action will have at the time United's franchise expires.
19
'111
,..
,..
~'.:.'.'.
.. .
WOODBURN
lie
~~
lIJ(oJ'porilftd f8S9
.
.
November 27, 2006
TO:
FROM:
Honorable Mayor and City Counci~ U~
John C. Brown, City Administrat04~
SUBJECT:
Appointment of Administrator Pro Tem
RECOMMENDATION:
It is recommended that the City Council appoint Police Chief Scott Russell as
Administrator Pro Tem for the period of November 30 through December 5,2006.
DISCUSSION:
I will be on vacation from November 30, 2006 through December 5, 2006.
Pursuant to Section 21 (e) of the Woodburn Charter, the City Council shall
appoint an administrator pro tem whenever the Administrator is absent from the
City. The Pro Tem Administrator shall possess the powers and duties of the
Administrator, but may not appoint or remove a City officer or employee except
with approval of the majority of the Council. Mr. Russell has acted ably in this
capacity in the past, and has the necessary skills and experience to act as
Administrator Pro Tem.
FINANCIAL IMPACT:
None.
Agenda Item Review: City Administrator<
City Attorney
Finance - ,/ 1
20
...,
T' 'I'
/-;:.r-.:..::...~~'~
l "...- "~CT ...
tf.. =.~:J1:~' ...
WQQI2BllBN
J II , .: ~ r' :: ( ,I : (;/ , s ,~ 'J
13A
A~ ,*""
.
.
November 27, 2006
TO: Honorable Mayor and City Council through City Administrator
FROM: Jim Allen, Community Development Director
SUBJECT: Community Development Director's Approval of Design Review 06-16
located at 781 Goose Hollow Court (lot 28) in Phase II of the Goose
Hollow Planned Unit Development (PUD)
RECOMMENDATION:
No action is recommended. This item is placed before the City Council for
information purposes in compliance with the Woodburn Development
Ordinance. The City Council may call up this item for review if it desires.
BACKGROUND:
On November 16, 2006, the Woodburn Community Development Director
approved the applicant's administrative (Type II) design review request for an
outdoor swimming pool and 324 square foot pool house (restroom and
equipment storage room) located at 781 Goose Hollow Court. The subject site is
specifically identified as lot 28 in Phase II of the Goose Hollow PUD and as T5S-
R1W-Section 7AB-Tax Lot #12100 on the Marion County Tax Assessor's Map.
The subject property is zoned Single Family Residential (RS) and designated
Residential Less Than 12 Units Per Acre on the Comprehensive Plan Map. Single
Family Residential lots are located to the north, east, west (across Meridian
Drive) and south (across Goose Hollow Court). According to Flood Insurance
Rate Map (FIRM) 41047C0138G, effective January 19, 2000, the subject site is
located outside of the SOO-year FEMA floodplain. No wetlands are located on
the subject site.
Previous land use decisions exist on the subject site. On August 28, 2003, the
Planning Commission adopted a final order approving the applicant's request
for preliminary planned unit development (PUD) approval and design final plan
approval for a 78-lot planned unit development to be developed in 3 phases
and named "Goose Hollow at Tukwila" (PUD Case File No. 02-03 and PP Case
File No. 02-01). The Planning Commission also approved the applicant's
variance request to the maximum 1,200 foot block length requirement on
Agenda Item Review:
City Administra
City A ttorney ~
Finance
~1
21
'11"
T'
..
Honorable Mayor and City Council
November 27, 2006
Page 2
.
.
Meridian Drive (V AR Case File No. 03-19). On June 24, 2004, the Planning
Commission adopted a final order approving Planned Unit Development Case
File No. 04-02 and Variance Case File No. 04-08 for the modification of Planned
Unit Development Case File No. 02-03 and variance approval to allow for the
increase of the maximum lot coverage requirement from 35% to 40% in the RS
zone for a dwelling over 14 feet in height and 40% to 45% in the RS zone for a
dwelling under 14 feet in height for all of the lots within the Goose Hollow PUD.
The property owner/applicant is Dijahnelos Homes, Inc.
DISCUSSION:
None.
FINANCIAL IMPACT:
There is no financial impact associated with the recommended action.
22
...,
r" ,..
;.;--
c:>
. ?"
//-2tf-06
t{) OObJ3c! f2AJ LZJl11fYJ W N I tjU f)t:rJ t= W~/Y)6W2J1 ~CL1ZY2.
vkZ~ ;!)E-S.IGv ?6t)/C?() C4s.~ hL!;;"#Ob -/~
7ZJ ,4L~ 15Di/f2b /11~7YJ8~S.;
P:JdfDkTV V~U;e nA-T.2 or- .bEG/.s/~;J
(NO Ut-7'Mec~ /10) ;)-e)O bJ / k7/fs AJOT
NDr/PleD CJ~ C;:/V6rJ THe CJ;O~Z>Tz'/AJII/./
/D t) ,;t/~o-r:.~ r/l/ s /}~PL~ c/9roA,) ,cD/Q.
DE;tJ E LO P /7/ E /V T CJ ,c /-1 s; t:.<) / fi1/ ~./ A..J &
/c:JD L fi-T TPI GOO-S:E /l-bCLcJ0 Coc/tel
(MT~?) /j)E/UnF/E;O /l~ / ~ S-KltU
sc:?r/lJ~ '7 /lB-77fX ~ 7~'cJ.../C)6 CJ/tJj/Je
/7//1-K/O;U C;;{~NT7/fx' /fi:~C'~CJ~!s 4/&/3
f.':J
C~~)
c::l
, --
.~
8-S A-ri ()/y1~ c?C-(.) Nt::72 c)F GC)()s;"b ~L.6)4J
/ /4/"M //fY-//() ~ //1/70 /2>0 6 (;) d/rR3ei::-;VT
po/// ~ Ot--t) /1J ~ e....s. /9 <;:..l"' 1) C I A-/'7 t) AJ ~
/ 6:~5E ~ALou) f J. '7a/~u),L4.
77~ 72~~~-.u/L4 /-/ o. /J, ms d 5:t-u//Y)
AlQ L A/\Jb !Z::--:7UNJS CCJc/A;-S C.RJ/!--/cJ-)
Iv b 14 k?F- )4-L- L-"L-I'l::::. m t./ s::: l= ..
K) H V /+/4 v E!- /1/lJ c) -;---r;-c-~_ ~ C-<) ,; yY) I~o ()L_
4/ /;;Le 7>J cU E DD N I r N c(;:: "6 C>N~"
77-:/-r S L- U D (j [" b 0/1./ L Y / f1.) C R679-S.l;;- 7/fC
("7C~C~SC /kLLoL0 /-Jr- 0, /) R:-??S
/' /'2'1 T/ /9 L ';/ ,0/ s: .4- ~~ 0 () b C) ;::-r,;-! / .s
N!5:ct) >ccJ/yJ:l /-:JcJC) L //U b06SE /lc,t.Li)(f},
(:52---
----7 / ;Q ~
"'-J".~- ... "
7 S Zl #/120 'LOt.< T ~.. '. -~zS:#~~
~) OC1 b L~c- f' k? It) 01:< 97 ~7 J -;;;7):;;4 cfl . 3'cfRLS"'"
'111
'.T' '"