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Minutes - 10/23/2006 COUNCIL MEETING MINUTES OCTOBER 23, 2006 TAPE READING 0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, OCTOBER 23,2006. 0025 ROLL CALL. Mayor Councilor Councilor Councilor Councilor Councilor Councilor Figley Bjelland Cox Lonergan McCallum Nichols Sifuentez Present Present Present Present Present Present Present Staff Present: City Administrator Brown, Assistant City Attorney Stuart, Public Works Manager Rohman, Community Development Director Allen, Police Chief Russell, Finance Director Gillespie, Assistant City Engineer Torgeson, Recreation Services Manager Patterson, City Recorder Tennant 0043 ANNOUNCEMENTS. A) Community Center Outreach Meeting will be held on Tuesday, October 24, 2006, 6:30 p.m., at the Woodburn Public Library to discuss the design of two recreation facilities with Carleton Hart Architecture. The facilities include the expansion of the Aquatic Center and the development of a new Community Cultural Center. Mayor Figley reminded the public that the City is trying to pick up from where the Task Force had made some recommendations to the Park Board about a year ago. She encouraged the Council to attend, however, the consultants have also requested that the Steering Committee appointed be relatively small and would include a representative from the Park Board and a representative from the Council. B) Aquatic Center is closed for maintenance through November 5, 2006. Aquatic Center users with a W oodbum punch card can use their punch card at the Mollala Aquatic Center while the City's pool is closed. C) Ballot Drop Site for General Election - November 7, 2006: City Hall is a designated ballot drop site during regular business hours, however, on November th, the City Hall lobby will remain open until 8:00 p.m.. Mayor Figley also reminded the public that there is a limit of two signs of any kind on private property and no signs are allowed in the public right-of-way. D) City Hall and the Library will be closed for business on Friday, November 10, 2006, in observance of Veteran's Day. The Aquatic Center will remain open on their regular schedule. E) Police Department will host a Ribbon Cutting Ceremony for the new police facility on Monday, November 13,2006,2:00 p.m., at 1060 Mt. Hood Avenue. Page 1 - Council Meeting Minutes, October 23, 2006 .. COUNCIL MEETING MINUTES OCTOBER 23, 2006 TAPE READING 0234 PRESENTATION: WOODBURN AREA CHAMBER OF COMMERCE BRANDING PROJECT. Nick Harville, Executive Director, stated that the Chamber had contracted with Bill Baker of Total Destinations for the purpose of developing a new Brand Strategy for marketing tourism and business development for Woodburn and the surrounding area. This project took approximately six months to complete and focuses on setting our community apart from other communities nationwide. He stated that communities are paying more attention to their brand identity and image to recruit visitors, students, businesses, partnerships, investors, promote local products, and gain attention. A Brand Manual was developed which includes the Brand platform, usage guidelines, adoption strategy, and how the brand will be managed over the next 5 - 10 years. Key attributes of our community used for this marketing tool include the Tulip Fields, Drag Strip, nurseries, golf, shopping, festivals, food, and cultural diversity. The Tag Line established is "Woodburn Always Fresh Discoveries" which provides an image associated with agriculture, cultural diversity, year-round activities, festivals and events, and opportunities to learn more about gardening, golf, hot rods, and other favorite pastimes. He stated that core identity themes are Discovery, Enrichment, and W e1coming, and he reviewed the positioning statement which provides a managing guide on how the brand is projected. A Brand Logo with the tag line was also designed and approved by the focus group. He reiterated that the goal is to provide people with an opportunity to enjoy themselves within our community. He expressed his appreciation to the City for working with the Chamber on this project which will help to improve our image and promote our community. Councilor Lonergan stated that he liked the logo designed by the group. 0796 WRITTEN COMMUNICATIONS. Administrator Brown stated that no written communications are included in this packet, however, a letter was received today for the Mayor and Council which has been placed in their folder within the Administration office. 0816 CONSENT AGENDA. A) approve the regular and executive session minutes of October 9, 2006; B) accept the draft Recreation and Parks Board minutes of October 17, 2006; C) accept the Library Board minutes of October 11, 2006; D) receive the Library Monthly Report for September 2006; E) receive the report on Claims for September 2006; and F) receive the Police Department Statistics Report for September 2006. COX/NICHOLS... adopt the Consent Agenda as presented. The motion passed unanimously. Page 2 - Council Meeting Minutes, October 23, 2006 .. COUNCIL MEETING MINUTES OCTOBER 23, 2006 TAPE READING 0865 PUBLIC HEARING: SUPPLEMENTAL BUDGET FOR FISCAL YEAR 2006-07. Mayor Figley declared the public hearing open at 7:16 p.m.. Finance Director Gillespie highlighted a few of the proposed budget adjustments which include a (1) budget transfer to the IS Fund for additional software licenses for the Police field reporting system of which a portion of the expenditure may be recovered through reimbursement agreements with other agencies; (2) budget transfer to the General Fund CIP Fund for additional costs incurred in upgrading the hardware and software of the telephone system; (3) budget transfer to the General Fund CIP Fund for additional costs to be incurred in replacing a pool electrical panel; (4) appropriate expenses incurred relating to on-line lien searches; (5) personnel costs resulting from a recent employment contract approved by the Council for the Finance Director; and (6) completion of a Library restroom project. He stated that within the General Fund, the overall revenue increase is $8,200 and the operating contingency decrease is $75,439 which leaves the General Fund contingency at 8.7% of General Fund expenditures, however, he would expect the contingency line item to increase to about 9.1 % once the 2005-06 audit is completed. Adjustments were also proposed within the Housing Rehabilitation Fund, General Fund CIP Fund, Information Services (IS) Fund, and the Technical & Environmental Services Fund. No one in the audience commented on the proposed supplemental budget. Mayor Figley declared the public hearing closed at 7:26 p.m.. COX/MCCALLUM... direct staff to prepare an ordinance reflecting approval ofthe proposed mid-year budget changes as outlined by the Finance Director and in the staff report including the adjustment in the contingency amount as mentioned by staff. The motion passed unanimously. 1537 COUNCIL BILL NO. 2645 - RESOLUTION GRANTING UNITED DISPOSAL SERVICE. INC.. AN ADJUSTED RATE SCHEDULE FOR PROVIDING SOLID WASTE SERVICE WITHIN THE CITY AND AMENDING RESOLUTION NO. 1833. Councilor Sifuentez introduced Council Bill No. 2645. Recorder Tennant read the bill by title only since there were no objections from the Council. Councilor Nichols expressed his appreciation to United Disposal for providing customers the option of a 90-gallon or 65-gallon recycling cart ifthey elect to utilize the recycling cart rather than the red container currently provided to customers. Councilor McCallum also expressed appreciation to the company for optional cart recycling to those customers who have a 20-gallon trash container and for giving customers the ability to opt either up or down a trash container size once a year without incurring an additional charge. Mayor Figley stated that she has had contact with people who have small households with small trash loads and she encouraged them to let United Disposal know that they do not want to participate in the recycling cart program but would like to continue with the red container program at no extra charge. Page 3 - Council Meeting Minutes, October 23,2006 .. COUNCIL MEETING MINUTES OCTOBER 23, 2006 TAPE READING Councilor Cox stated that he had voted previously against the motion to approve this rate structure but he will now be voting for the resolution since it is the will of the Council. He questioned Ms. Murbach regarding the outside container size difference between a 20- gallon and 35-gallon trash container since he had seen a 35-gallon container with an insert that substantially reduced the capacity of the container. Ms. Murbach stated that United Disposal's 20-gallon containers are actually 35-gallon containers with an insert that is riveted in order to keep the insert in place. Administrator Brown mentioned that the proposal before the Council has changed from the initial discussion in that the standard size of the recycling cart would be 65-gallons but customers could request a 90-gallon cart at no extra charge. Customers can upgrade (or downgrade) once a year but initially customers will be given a couple of months to make a decision on the cart size they want to use for calendar year 2007 since their recycling habits may change with this co-mingled recycling program. On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared Council Bill No. 2645 duly passed. 1958 AWARD OF CONTRACT - OGLE STREET / RAILROAD / FRONT STREET STORM DRAIN BORE CROSSING. Bids for the bore crossing were received from the following contractors: 1) Emery and Sons, $277,293.00; and 2) James W. Fowler, $361,365.00. Since the Engineer's estimate was $210,231.00, staff negotiated a bid with Emery and Sons in a Value Engineering study which is allowed under state law and the result of this study reduced the original bid to $226,184.00. BJELLAND/NICHOLS... award the contract to the lowest responsible bidder, Emery and Sons Construction, Inc., for Ogle/RR/Front Storm Drain Bore Crossing, Bid Number 2007 -04, and authorize the City Administrator to execute a contract with Emery and Sons Construction in the amount of$226,184.00. The motion passed unanimously. 1999 OLCC LIQUOR LICENSE - NEW OUTLET. 1593 MT. HOOD AVENUE. A full on-premise sales liquor license application was submitted by Mark Wolf for a new business, Margarita's La Cantina, which will be located in the building formerly housing the 19th Hole. Councilor McCallum questioned if this application would take the place of The Bunker which is a licensed premise no longer in business. Chief Russell stated that the applicant has applied for a full on-premise license with food service available and the location of the business is in the small area formerly known as the 19th Hole which is between the space formerly occupied by The Bunker on one side and D & D Restaurant on the other side. The Bunker's liquor license is still valid until March 2007 unless the owner surrenders the license prior to that time or, for some reason, OLCC takes the license away from the owner. If this license is recommended for approval, there would be three a1cohollicenses adjacent to each other. Page 4 - Council Meeting Minutes, October 23, 2006 .. COUNCIL MEETING MINUTES OCTOBER 23, 2006 TAPE READING BJELLAND/COX... recommend to OLCC approval of a new outlet application for Margarita's La Cantina. On roll call vote, the motion passed 5-1 with Councilor Nichols voting nay. 2188 CITY ADMINISTRATOR EMPLOYMENT AGREEMENT. BJELLAND/MCCALLUM... approve and authorize the Mayor to execute the Addendum to the Employment Agreement with John C. Brown. The motion passed unanimously. 2223 PLANNING COMMISSION AND/OR LAND USE ACTIONS A) Community Development Director's Approval of Design Review 06-09 located at 1585 N. Pacific Highway, Suite A (Wireless Toyz): Allows for the installation of a parapet and awning to an existing building. No action was taken by the Council on this land use action. 2245 CITY ADMINISTRATOR'S REPORT. Administrator Brown stated that he had no additional information to report on at this meeting. 2256 MAYOR AND COUNCIL REPORTS. Mayor Figley encouraged everyone who will be out on Halloween to have a safe and enjoyable evening. 2294 ADJOURNMENT. MCCALLUM/NICHOLS... meeting be adjourned. The motion passed unanimously. The meeting adjourned at approximately 7:30 p.m.. \ "" ATTEST M~~~~~ City of W oodbum, Oregon Page 5 - Council Meeting Minutes, October 23,2006 ..