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Ord 2412 - Comm Services Dept. COUNCIL BILL NO. 2646 ORDINANCE NO. 2412 AN ORDINANCE AMENDING ORDINANCES 2060, 2265 AND 2270 TO CONFORM TO THE CONSOLIDATION OF THE FORMER LIBRARY AND RECREATION AND PARKS DEPARTMENTS INTO THE COMMUNITY SERVICES DEPARTMENT. WHEREAS, Ordinance 2060, as presently written, relates to the use City parks and authorizes the Recreation and Parks Director to administer the ordinance; and WHEREAS, Ordinance 2265, as presently written, creates the Library Board and defines the relationship between the Library Director and that Board; and WHEREAS, Ordinance 2070, as presently written, creates the Recreation and Parks Board and defines the relationship between the Recreation and Parks Director and that Board; and WHEREAS, the Recreation and Parks Director position and the Library Director position are made obsolete by the City's consolidation of the Recreation and Parks Department and the Library into the Community Services Department; and WHEREAS, it is necessary for the City to make "housekeeping" amendments to these ordinances to conform to the consolidation; and WHEREAS, in addition to the "housekeeping" amendments, Ordinances 2265 and 2270 are amended to include a substantive change reducing the term of the youth board member from two years to one year and requiring that the appointment be made from students with Junior standing during their term of service; and WHEREAS, in addition to "housekeeping" amendments, Ordinance 2060 is amended to clarify that the Aquatic Center is one of the facilities for which the Department is empowered to adopt administrative rules; NOW, THEREFORE, THE CITY OF WOODBURN ORDAINS AS FOLLOWS: Section 1. Section 2 (3) of Ordinance 2060 is hereby amended to read as follows: (3) Director. The person hired by the City of Woodburn who is in charge of the Community Services Department of the City of Woodburn or his designee. Page 1 - COUNCIL BILL NO. 2646 ORDINANCE NO. 2412 ..1 w"'" """" Section 2. Section 2 (5) of Ordinance 2060 is hereby amended to read as follows: (5) Park Employee. Any employee of the City of Woodburn Community Services Department. Section 3. Section 5 of Ordinance 2060 is hereby amended to read as follows: Section 5. Rules of Conduct. The Community Services Department may adopt administrative rules for the conduct of persons participating in City Programs in the park areas, the Aquatic Center, or the Community Center. All persons participating in City Programs shall be registered. The Rules of Conduct shall be administered by the Director, or a park employee. Section 4. The first paragraph of Section 9B of Ordinance 2060 is hereby amended to read as follows: Section 9B. In addition to other measures provided for violation of this Ordinance, or any of the laws of the State of Oregon, any peace officer, as defined by ORS 133.005(3), as amended, or any City of Woodburn park or parks maintenance official or employee designated by the City Administrator, may exclude any person who violates any provision of this Ordinance, any City ordinance, any of the laws of the State of Oregon, or any rule or regulation duly made and issued by the Community Services Department or the City Council from any City park for a period of not more than 30 days. Section 5. Section 1 of Ordinance 2265 is hereby amended to read as follows: Section 1. Purpose. The Woodburn Public Library Board is hereby created to advise and make recommendations to the Community Services Director and the Mayor and City Council, on all matters related to the management of the library and rules and regulations governing the use of the library. Section 6. Section 2 of Ordinance 2265 is hereby amended to read as follows: Section 2. Board Membership. The Board shall consist of seven (7) members, appointed by the Mayor with the approval of the City Council, and shall be responsible to the Mayor and City Council. Six (6) members shall be appointed from resident voters of the City or of the urban growth boundary. The seventh member shall be appointed from the student body Page 2 - COUNCIL BILL NO. 2646 ORDINANCE NO. 2412 'n . of Woodburn High School and need not be a resident voter. Members shall possess a background and interest in library science and programs, library management and operations, or literacy. Members shall serve without pay. Terms of office, excepting that of the member appointed from the student body from Woodburn High School, shall be four (4) years from the date of appointment and staggered so three positions will expire every two years. The term of office for the member appointed from Woodburn High School shall be one (1) year from the date of appointment, which shall be in August. All other appointments shall be made annually, in December, or upon the expiration or other termination of the member's term of office. Each member of the Committee serves at the pleasure of the Mayor and City Council and may be removed prior to expiration of their terms without cause or hearing. Members may be removed by the Mayor pursuant to City resolution. In addition to the appointed members, the Mayor or the Mayor's representative and the Director will serve as ex-officio members. Section 7. Section 5 of Ordinance 2265 is hereby amended to read as follows: Section 5. Board Responsibilities. The Library Board shall have the responsibility for advising and making recommendations to the Community Services Director and to the Mayor and Council, on all motters pertaining to the planning, acquisition, development and management of the library. Section 8. Section 8 of Ordinance 2265 is hereby amended to read as follows: Section 8. Supervision of Director. The City Administrator shall have the responsibility for the hiring, termination, discipline and any other personnel actions affecting the Community Services Director. The Board shall act in an advisory capacity in the selection, discipline, or termination of the Director. Section 9. Section 11 of Ordinance 2265 is hereby amended to read as follows: Section 11. Annual Reports. The Library Board shall make a full and complete annual report to the City Council and make such other reports as may be required by the Mayor and Council. The Community Services Director shall be responsible for the preparation of the report with Board input. Section 10. Section 1 of Ordinance 2270 is hereby amended to read as follows: Page 3 - COUNCIL BILL NO. 2646 ORDINANCE NO. 2412 ;,., . Section 1. Purpose. The Woodburn Recreation and Park Board is hereby created to advise and make recommendations to the Community Services Director and, when appropriate, the Mayor and City Council, on all matters related to the development and management of parks, recreation facilities and a program of leisure and recreational services in the City of Woodburn, and to formulate and adopt rules and regulations governing the use of those facilities. Section 11. Section 2 of Ordinance 2270 is hereby amended to read as follows: Section 2. Board Membership. The Board shall consist of seven (7) members, appointed by the Mayor with the approval of the City Council, and shall be responsible to the Mayor and City Council. Six (6) members shall be appointed from resident voters of the City or of the urban growth boundary. The seventh member shall be appointed from the student body of Woodburn High School and need not be a resident voter. Members shall possess a background and interest in library science and programs, library management and operations, or literacy. Members shall serve without pay. Terms of office, excepting that of the member appointed from the student body from Woodburn High School, shall be four (4) years from the date of appointment and staggered so three positions will expire every two years. The term of office for the member appointed from Woodburn High School shall be one (1) year from the date of appointment, which shall be in August. All other appointments shall be made annually, in December, or upon the expiration or other termination of the member's term of office. Each member of the Committee serves at the pleasure of the Mayor and City Council and may be removed prior to expiration of their terms without cause or hearing. Members may be removed by the Mayor pursuant to City resolution. In addition to the appointed members, the Mayor or the Mayor's representative and the Director will serve as ex-officio members. Purpose. The Woodburn Recreation and Park Board is hereby created to advise and make recommendations to the Community Services Director and, when appropriate, the Mayor and City Council, on all matters related to the development and management of parks, recreation facilities and a program of leisure and recreational services in the City of Woodburn, and to formulate and adopt rules and regulations governing the use of those facilities. Section 12. Section 5 of Ordinance 2270 is hereby amended to read as follows: Page 4 - COUNCIL BILL NO. 2646 ORDINANCE NO. 2412 '.1 . Section 5. Board Responsibilities. The Library Board shall have the responsibility for advising and making recommendations to the Community Services Director and to the Mayor and Council, on all matters pertaining to the planning, acquisition, development and management of the library. Section 13. Section 8 of Ordinance 2270 is hereby amended to read as follows: Section 8. Supervision of Director. The City Administrator shall have the responsibility for the hiring, termination, discipline and any other personnel actions affecting the Community Services Director. The Board shall act in an advisory capacity in the selection, discipline, or termination of the Director. Section 14. Section 11 of Ordinance 2270 is hereby amended to read as follows: Section 11. Annual Reports. The Library Board shall make a full and complete annual report to the City Council and make such other reports as may be required by the Mayor and Council. The Community Services Director shall be responsible for the preparation of the report with Board input. Section 15. This ordinance is effective on January 1, 2007. City Attorney /' /' ~/ '. I /' , . Approv,ed: ' ~leY. ~ayar November 2006 November 15, 2006 Approved as to form: '?!,rrr/}G Passed by the Council Submitted to the Mayor Approved by the Mayor November 15, 2006 Filed in the Office of the Recorder November 15, 2006 ATTEST: 4~----~ Mary Te nant City Recorder City of Woodburn, Oregon Page 5 - COUNCIL BILL NO. 2646 ORDINANCE NO. 2412 'n .