Agenda - 09/25/2006
CITY OF WOODBURN
CITY COUNCIL AGENDA
SEPTEMBER 25, 2006 - 7:00 P.M.
KATHRYN FIGLEY, MAYOR
WALTER NICHOlS, COUNCILOR WARD 1
RICHARD BJELLAND, COUNCILOR WARD II
PETER MCCALLUM, COUNCILOR WARD III
JAMES COX, COUNCILOR WARD IV
FRANK LONERGAN, COUNCILOR WARD V
EUDA SIFUENTEZ, COUNCILOR WARD VI
CITY HALL COUNCIL CHAMBERS - 270 MONTGOMERY STREET
1. CALL TO ORDER AND flAG SALUTE
2. ROLL CALL
3. ANNOUNCEMENTS AND APPOINTMENTS
Announcements:
A. Upcoming activities at the library include Spanish story time on
Tuesdays at 4:30 p.m. starting on September 26, infant toddler
time on Tuesdays at 10:30 a.m. starting on October 3, and a
family story time with short stories and crafts on September 30.
Appointments:
None.
4. PROCLAMATIONS/PRESENTATIONS
Procla mations:
None.
Presentations:
None.
5. COMMITTEE REPORTS
A. Chamber of Commerce
6. COMMUNICATIONS
None.
7. BUSINESS FROM THE PUBLIC - This allows the public to introduce items
for Council consideration not already scheduled on the agenda.
"Habra interpretes oisponibles para aque{(as personas que no bablan Ingles, previo acueroo. Comuniquese
al (503) 980-2.485:'
September 25, 2006
Council Agenda
Page i
8. CONSENT AGENDA -Items listed on the consent agenda are considered
routine and may be enacted by one motion. Any item may be removed
for discussion at the request of a Council member.
A. Woodburn City Council minutes of September 11, 2006, regular 1
and executive sessions
Recommended Action: Approve the minutes.
B. Woodburn Planning Commission draft minutes of September 10
14,2006
Recommended Action: Accept the draft minutes.
C. Woodburn Public Library Board draft minutes of September 13, 17
2006
Recommended Action: Accept the draft minutes.
D. Claims for August 2006
Recommended Action: Receive the report.
22
E. Building Activity for August 2006
Recommended Action: Receive the report.
29
F. Woodburn Public Library Monthly Report for August 2006
Recommended Action: Receive the report.
30
G. Canby Transit Ridership on Canby to Woodburn Service
Recommended Action: Receive the report.
31
H. Tree Removal Request at 1289 Astor Way
Recommended Action: Receive the report.
32
9. TABLED BUSINESS
None.
10. PUBLIC HEARINGS
None.
September 25, 2006
Council Agenda
Page ii
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11. GENERAL BUSINESS - Members of the public wishing to comment on items of
general business must complete and submit a speaker's card to the City
Recorder prior to commencing this portion of the Council's agenda.
Comment time may be limited by Mayoral prerogative.
A. Council Bill 2640 - Ordinance establishing rules of conduct for 38
the Woodburn Public Library; providing for enforcement
procedures and an exclusion process; and declaring an
emergency.
Recommended Action: Adopt the ordinance.
B. Council Bill 2641 - Resolution entering into Grant Agreement 47
No. 23344 with the State of Oregon and authorizing the City
Administrator to sign such agreement
Recommended Action: Adopt the resolution.
C. Council Bill 2642 - Resolution authorizing the transfer of 51
operating contingency appropriations during fiscal year
2006-07
Recommended Action: Authorize the City Administrator to
execute the Amended Agreement for Consulting Services with
Winterbrook Planning, and any related documents, for fiscal
year 2006-07; and adopt the resolution approving the transfer
of 10,000 from General Fund Contingencies (001-901-9971-
5921) to the Planning budget (001-511-5821-5419).
D. Comment on Proposed 2008-2011 STlP 75
Recommended Action: Authorize the Mayor to send the
attached letter, supporting inclusion of the Woodburn 1-5
modernization project in the 2008-011 STIP, to the Mid
Willamette Valley Commission on Transportation.
12. NEW BUSINESS
13. PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS - These
are Planning Commission or Administrative Land Use actions that
may be called up by the City Council.
A. Planning Commission's approval of Conditional use 06-01, 79
Design Review 06-08, Phasing Plan 06-01, and Variance 06-10
located at 575 and 591 Gatch Street (Arthur Academy Charter
Sc hool)
September 25, 2006
Council Agenda
Page iii
14. CITY ADMINISTRATOR'S REPORT
15. MAYOR AND COUNCIL REPORTS
16. EXECUTIVE SESSION
A. To consult with counsel concerning the legal rights and duties
of a public body with regard to current litigation or litigation
likely to be filed pursuant to ORS 192.660 (1 )(h).
B. To consider records that are exempt by law from public
inspection pursuant to ORS 192.660 (1) (f).
C. To conduct deliberations with persons designated by the
governing body to carry on labor negotiations pursuant to
ORS 192.660(1)(d).
17. ADJOURNMENT
September 25, 2006
Council Agenda
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COUNCIL MEETING MINUTES
SEPTEMBER 11, 2006
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0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN,
COUNTY OF MARION, STATE OF OREGON, SEPTEl\'IBER 11, 2006.
Mayor Figley observed a moment of silence in remembrance of Sgt. 1st Class Richard
Henkes who lost his life in Iraq last week. His family members have been part of our
community for many years and they deserve aU of the support that can be given at this
time.
0018 ROLL CALL.
Mayor
Councilor
Councilor
Councilor
Councilor
Councilor
Councilor
Figley
Bjelland
Cox
Lonergan
McCallum
Nichols
Sifuentez
Present
Present
Present
Present
Present
Present
Absent
Staff Present: City Administrator Brown, City Attorney Shields, Public Works Director
Tiwari, Community Development Director Allen, Police Chief Russell, Finance Director
Gillespie, Recreation Services Manager Patterson, Public Works Manager Rohman, City
Recorder Tennant
0088 ANNOUNCEiVIENTS.
A) Woodburn Public Library is now open on Sunday afternoons from 1 :00 p.m. until
5:00 p.m..
B) Celebration of Mexican Independence (September 16) will be held on September
16 and 17, 2006 in the Downtown Plaza from 10:00 am until 9:00 pm. This annual event
includes a parade on September 17th, family and cultural activities, mariachis, food,
games, and prizes. The main event, Celebration of Grito, will be held on Sunday,
September 17th, at 6:00 p.m.. Mayor Figley stated that this celebration is an educational
experience and she encouraged citizens to participate and enjoy this event.
0165 APPOINTMENTS.
Mayor Figley appointed Judy Wesemann to the Recreation and Parks Board, Position V,
with her term expiring December 31,2006.
COXJ:\lCCALLU:\I... approve the nomination of Judy Wesemann to Position V of the
Recreation and Parks Board with her term expiring December 31, 2006. The motion
passed unanimously.
\'1ayor Figley introduced ~1s. \Vcsemann who has had a career in different endeavors in
the Park and Recreation field as an employee and volunteer for many years.
Page 1 - Council Meeting Minutes, September If' 2006
COUNCIL MEETING MINUTES
SEPTEMBER 11, 2006
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0220 PROCLAMATION: INTERNATIONAL MUNICIPAL LAWYERS
ASSOCIATION (lMLA) ANNUAL MEETING IN OREGON.
Mayor Figley read her proclamation welcoming IMLA members and their guests to the
2006 IMLA Annual Meeting September 17 -20, 2006 being held in Portland. It was noted
that the last Annual IMLA meeting held in Oregon was in 1946.
Mayor Figley stated that proclamations from other Oregon cities have been solicited with
the hope that IMLA delegates from the United States and Canada will be greeted in the
way that they deserve.
0333 PROCLAl\IATION: PUBLIC WORKS WEEK- SEPTEMBER 18-22. 2006.
Mayor Figley proclaimed the week of September 18-22, 2006 as Public Works Week in
Woodburn and urged citizens and businesses to recognize contributions made daily by the
City's Public Works staff towards the health, safety, and comfort of our citizens.
0400 PRESENTATION: WOODBURN LIONS CLUB CONTRIBUTION TOWARDS
BICYCLE HELMET PROGRAM.
Bob Hayes, Woodburn Lions Club, presented a $100 check to Police Chief Russell to be
used towards the purchase ofbicyc1e helmets.
Chief Russell expressed his appreciation to the Lions Club for their contribution which
will be placed into an on-going program which provides helmets to youngsters that
cannot afford to purchase a helmet.
0522 Robert Musser, 1289 Astor Way, and Gertrude Tomminger, 1311 Astor Way, stated that
a sweet gum maple tree is located in the right-of-way along their property line and this
tree has a root system that is creating a lot of damage to their properties. Mr. Musser
stated that he is concerned with potential damage to his underground sprinkler system and
utility lines while the driveway approach to Ms. Tomminger's property is totally
obliterated. Another issue is that the tree drops large seeds around this time of the year
with the pulp from the seeds making the pavement surface slippery and hazardous to
pedestrians. They have received permission from the Senior Estates Architectural
Committee to remove the tree provided that the City gives their permission. He requested
Council permission to remove the tree.
Public Works Director reviewed the City's policy on tree removal and stated that staff
policy is that approval to remove of a healthy tree is not given unless there is utility line
damage or a public safety hazard.
\1r. Musser questioned if the City would pay for repairs to his sprinkler system if the tree
roots damage the system.
Public Works Director Tiwari stated that the sprinkler system is the responsibility of the
property owner.
Councilor ~lcCallum questioned if the sweet gum maple is on the list of "Do Not Plant"
trees and Director Tiwari stated that it was on the list.
Page 2 - Council Meeting Minutes, September 11, 2006
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Mr. Musser stated that Superintendent Matt Gwynn had looked at the tree about a month
ago and said that he would get back to him with a recommendation but he has not heard
from him.
Mayor Figley stated that she would like to have staff look into this situation as soon as
possible and provide a report to the Council at the next meeting.
Public Works Director Tiwari briefly described the type of damage that could occur
which would result in staff recommending tree removal. Staffwill evaluate the situation
to protect the tree and report back to the Council.
Jackie Ross, 1315 Walton Way, stated that Mrs. Tomminger is her Aunt and she lives
about a half a block from her. She stated that she has a similar problem and began
working with Randy Scott (Senior CE Tech) about two years ago. He allowed her to
remove one of two trees but would not allow her to cut down a tree that was damaging
the foundation of her home. She did have the roots cut out of her yard at that time but not
all of the roots were cut out so now she has little trees coming up in her yard.
Additionally, the balls (seeds) are now falling off of the tree and she has to spend about
10-12 hours a week to rake the balls off of the street in front of her home so that
pedestrians do not slip and fall. She felt that the Council should have a consideration for
the neighborhoods regarding the trees. She requested that she be allowed to remove the
tree on her property.
Mayor Figley requested that a staff report be made at the next regular meeting.
1148 Linda Cornett, President of AFSCME Local 642, spoke briefly on the status of current
contract negotiations. She stated that some of her co-workers are in attendance at this
meeting in an effort to show the Council that they take pride in their work and in the
service they provide to the citizens of Woodburn. She outlined the different types of
work performed by their membership which is essential to the City's operations. She
stated that they are in a limited contract fe-opener for wages and health benefits and
requested that a fair and equitable settlement between their membership and the City.
Mayor Figley thanked the membership for their work throughout the City's organization.
1278 CONSENT AGENDA.
A) approve regular and executive session Council minutes of August 14,2006;
B) accept the Planning Commission minutes of August 10, 2006;
C) accept the draft Planning Commission minutes of August 24, 2006;
D) receive the Recreation Services Division Attendance Report for July 2006;
E) receive the Recreation Services Division Attendance Report for August 2006;
F) receive the Recreation Services Division Revenue Report through July 31, 2006;
G) receive the Recreation Services Division Revenue Report through August 31, 2006;
H) receive the Planning Project Tracking Sheet dated September 7,2006; and
I) receive the Police Department Statistics report for August 2006.
~ICCALL U;VI /LONERGAN ... adopt the Consent Agenda as presented. The motion
passed unanimously.
Page 3 - Council Meeting Minutes, September 31' 2006
COUNCIL MEETING MINUTES
SEPTEMBER 11, 2006
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1358 COUNCIL BILL NO. 2637 - ORDINANCE GRANTING A COMPREHENSIVE
PLAN MAP AMENDMENT FROM INDUSTRIAL TO COMMERCIAL. A ZONE
CHANGE FROM IL (LIGHT INDUSTRIAL) ZONE TO CG (COMMERCIAL
GENERAL) ZONE. APPROVAL OF CONDITIONAL USE CASE FILE NO. 04-
1 O. APPROVAL OF DESIGN REVIEW CASE FILE NO. 05-03 AND APPROVAL
OF SIGN DESIGN REVIEW CASE FILE NO. 06-06 ON PROPERTIES
LOCATED SOUTH OF NEWBERG HIGHWAY. EAST OF SOUTH
WOODLAND AVENUE AND WEST OF INTERSTATE 5. AND ATTACHING
CERTAIN CONDITIONS.
Council Bill No. 2637 was introduced by Councilor Bjelland. Recorder Tennant read the
two readings of the bill by title only since there were no objections from the Council.
Councilor Bjelland stated that he missed the meeting at which the public hearing was held
and will abstain from voting since he is not privy to all of the information.
On roll call vote for final passage, the vote was 4-0-1 with Councilor Bjelland abstaining.
Mayor Figley declared Council Bill No. 2637 duly passed with the emergency clause.
1551 COUNCIL BILL NO. 2638 - ORDINANCE ADOPTING CERT AIN ST ATE
SPECIALITY CODES~ SETTING FORTH THE POWERS AND DUTIES OF THE
BUILDING OFFICIAL~ PROVIDING FOR PROCEDURES AND FEES:
EST ABLISHING PENALTY PROVISIONS: AND REPEALING ORDINANCE
NO. 2293.
Mayor Figley stated that this bill will be held over to the next meeting for the purpose of
allowing staff to make some additional revisions to the bill.
1572 COUNCIL BILL NO. 2639 - RESOLUTION ENTERING INTO A JOB ACCESS
REVERSE COMMUTE AGREEMENT FOR FISCAL YEAR 2006-2008 WITH
THE SALEM AREA TRANSIT DISTRICT.
Council Bill No. 2639 was introduced by Councilor Bjelland. Recorder Tennant read the
bill by title only since there were no objections from the Council.
Public Works Manager Rohman stated that the City is not charging any administrative
fees for this program even though he will be spending a small amount of time to review
their reimbursement requests.
Councilor Cox stated that the program was previously brought before and infonnally
approved by the Council. This is one program that will provide alternative transportation
opportunities to residents at minimal cost to the City over the next two years.
Councilor McCallum questioned if staff knew how many people were utilizing the
service between W oodbum and Canby.
Public Works ivlanager Rohman stated that he will obtain current ridership information.
Councilor Nichols questioned the locations where riders board the transit bus.
ylr. Rohman stated that the bus has a number of stops along Highway 99E, Highway 214,
Evergreen Avenue to the downtown area, Hardcastle Avenue to Park Avenue, and then
Page 4 - Council Meeting Minutes, September 41, 2006
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back onto Highway 214 towards Hubbard and Aurora. Temporary bus stop signs are in
place.
On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared
Council Bill No. 2639 duly passed.
1800 CONTRACT AWARD: COUNTRY CLUB ROAD STREET IMPROVEMENTS
(Bid #2007-02).
Bids were received from the following contractors for street and storm drain
improvements on Country Club Road between Astor Way and Boones Ferry Road: Parker
Northwest Paving, $433,581.96; D & D Paving, $502,178.31; Kodiak Benge,
$515,171.00; MBI, $518,305.46; and KERR Contractors, $545,376.51. Staff
recommended the acceptance of the bid from Parker Northwest Paving which was 7%
over the Engineer's estimate of$403,219.71.
NICHOLS /COX .... award the construction contract to the lowest responsible bidder,
Parker Northwest Paving Company, Inc., for street, storm drain and undergrounding
improvements on Country Club Road in the amount of$433,581.96. The motion passed
unanimously.
1831 CONTRACT AWARD: LAUREL AVENUE I HIGHWAY 99E WATERMAIN
INSTALLATION (Aztec Drive to Tomlin Avenue).
Bids were received from the following contractors for replacement of existing lines of
insufficient size and completion of a watermain loop to increase fire flows in the vicinity
and eliminate dead-end water mains: Dunn Construction, $274,878.00; M L Houck
Construction, $171,044.40, and KERR Contractors, Inc., $434,832.00. The engineer's
estimate for this project was $163,968.00.
BJELLAND/l\-lCCALLUM... award a contract to the lowest responsible bidder, M L
Houck Construction, in the amount of $171 ,044.40.
Councilor Cox noted for the record that on this and the previous contract award, the cost
for gasoline and petroleum products have gone up from the original engineering estimate
but the percentage increase over the estimate is not that high.
The motion passed unanimously.
1909 ACCEPTANCE OF PUBLIC RIGHTS OF WAY ON FRONT STREET AT TOUT
STREET INTERSECTION.
Staff recommended the acceptance of a public right-of-way conveyed by Victor and Anna
Kravets \vhich covers the area in which a sidewalk was inadvertently constructed on
private property on S. Front Street. The cost to the City for this conveyance is 5925.00.
BJELLAND/NICHOLS... accept the public rights-of-way as described on Attachment
"A" of the staff report at the intersection of Tout Street and S. Front Street.
City Administrator stated that stafhvould like to make a few changes to the document but
also requested that the Council authorize the acceptance with the understanding that the
changes will be made. A new warranty deed will be prepared and the property owners
Page 5 - Council ~leeting Minutes, September 51, 2006
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will need to sign the new document before the transaction is completed. He referred the
Council to the Warranty Deed in the agenda packet in that it refers to a "permanent
easement" whereas the City is purchasing the property and, on the following page of the
deed relating to City acceptance, staff will be removing the condition that the property is
free of encumbrances since the City has not taken the necessary steps to see if there are
any encumbrances due to the size of the parcel. Staff will also be making some document
form changes before the final document is ready for signatures.
NICHOLS/MCCALLUM... accept the public rights of way with the changes outlined by
the City Administrator. The motion passed unanimously.
2050 EASEMENT ACCEPTANCE - 489 GRANT STREET.
Staff recommended the acceptance 0 f a permanent easement from Jonathan Edy for the
placement of a sidewalk around a tree to avoid damage to the tree's roots.
COX/NICHOLS... accept the permanent utility easement from Jonathan W. Edy, 489
Grant Street. The motion passed unanimously.
2073 FINANCE DIRECTOR EMPLOYMENT AGREEMENT.
LONERGAN/NICHOLS no approve and authorize the City Administrator to execute an
employment agreement with D. "Ben" Gillespie, Finance Director, effective October 1,
2006. The motion passed unanimously.
2124 CITY ATTORNEY EMPLOYMENT AGREEMENT ADDENDUM.
NICHOLS/MCCALLUM... approve and authorize the Mayor to execute the attached
Addendum HE" to the City Attorney's employment agreement.
City Attorney Shields declared an actual conflict of interest.
The motion passed unanimously.
2168 PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS.
A) Planning Commission approval of Partition 06-03 and Variance 06-06 located at
917 N. Cascade Drive: Final order approves the partitioning of a .58 parcel into 3 single
family residential lots and variance to orient the front property line of Parcel No.1 toward
the shared access easement instead ofN. Cascade Drive.
B) Planning Commission approval of Partition 06-02, Variance 06-05, and Variance
06-09 located at 1645 W. Hayes Street: Final order approves partition of a I-acre lot
into two parcels in the RS zone, a variance to allow the front lot line of Parcel 1 to face
the access easement, and variance to the street improvement requirement for West Hayes
Street.
C) Planning Commission approval of Design Review 05-14 located east of Highway
99E and north of Aztec Drive (Property owner: Industrial Welding Supply): Final
order approves construction of a 5,677 sq. ft. commercial building.
Page 6 - Council ;vleeting Minutes, September 61, 2006
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D) Community Development Director approval of Design Review 06-11 located at
1475 Mt. Hood Avenue (Property owner: Webstar V, LLC): The site is currently
being redeveloped as a medical center and approval was given to construct a pole sign 18
feet tall and 65 square feet in area.
E) Community Development Director approval of Design Review 06-07 located at
1785 N. Front Street (Woodburn High School): Approval given for an 84-space
parking lot located on the east side of the High School's phase 2 and 3 building expansion
project.
No action was taken by the Council to bring these land use actions up for review.
2276 CITY ADMINISTRATOR'S REPORT.
1) City Administrator Brown reported that the homes currently being built on Meridian
Drive are 3 model homes and there have been conditions placed on those homes in that
no occupancy permits will be issued until such time as all of the public works
improvements have been completed and accepted by the City. Once the public works
improvements have been accepted, the street will be opened for vehicular traffic.
2) In regards to the Oregon Way truck traffic, staff has contacted ODOT to see if they
would approve the placement of a sign at the intersection but ODOT's representative has
not provided the City with a final decision as of this date. The City does have a sign on
Oregon Way which is located approximately 25 feet south ofthe intersection, however,
by the time the truck driver would see the sign it is too late to back up. Staff did take
some traffic counts between September 1-5 and found that 98.5% of the traffic is
basically cars or motorcycles and most of the trucks on the street are local delivery trucks,
buses, and utility trucks. They did not see any trucks with 18-axles during that period of
time. He stated that it was difficult to say at this point if there would be a time of day or
day of the week where traffic enforcement would be an effective use of the police
officer's time. Staff will continue to look into this issue and will continue to work with
ODOT which may include obtaining permission from ODOT to move the existing sign
into the ODOT right-of-way at the Highway 214 and Oregon Way intersection.
3) City Attorney Shields thanked the Council for their willingness to allow him to
participate on the IMLA conference work committee. There will be approximately 800
municipal lawyers coming to Portland for this conference beginning Saturday, September
16th. He also expressed his appreciation to the Mayor for her proclamation which has
been a state-wide project involving cities of all sizes.
2806 ;\>lAYOR AND COUNCIL REPORTS.
Councilor Lonergan referred to the City's 2005 Water Quality Report which he recently
received in the mail and he urged our citizens to take the time to read this excellent
report.
Councilor .'vlcCallum questioned ODOT's anticipated completion date of the Highway
214 ;' Boones Ferry Road / Settlemier Avenue intersection improvement.
Public Works Manager Rohman stated that the latest information from ODOT is that they
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have a bid opening date projected for the latter part of Novmeber 2006. There has been
some recent ODOT projects that had to be re-bid and re-scoped due to the high cost of
asphalt. It is anticipated that most of the work will be done in the summer of 2007.
Councilor McCallum also congratulated the Salem-Keizer Volcanoes Baseball team who
recently won the Northwest Championship Baseball League.
Councilor Bjelland reported that the upcoming MW AC meeting will have two important
items on the agenda one of which is MW AC's biennial presentation to the candidates for
the legislature and public offices on the transportation issues facing MW AC's three-
county region, and the second item of interest is the public hearing for the 2008-2011
STIP funding cycle and the Woodburn Interchange project is one of the items proposed to
be funded in the State Transportation Funding plan. The MW AC meeting will be held on
the first Thursday in October 2006 in the hearing room at the Marion County Courthouse
Square. Councilor Bjelland stated that the increase in materials cost has increased
transportation project costs by more than 15% over the last year due to higher oil and
cement prices. Ultimately, these price increases are having a serious impact on future
transportation projects which have been scoped and bid estimates prepared based on
lower material costs.
Councilor Nichols expressed his appreciation to the Water Department staff for their
quick response and handling of a water line break on Willow Street.
Mayor Figley stated that the KaBoom! playground equipment construction project was
completed on August 24th and it was a very worthwhile and positive event. She expressed
her appreciation to everyone who hdped with this project.
3487 EXECUTIVE SESSION.
Mayor Figley entertained a motion to adjourn to executive session under the authority of
ORS 192.660(1)(d).
NICHOLS/MCCALLUM... adjourn to executive session under the statutory authority
cited hy the Mayor. The motion passed unanimously.
The meeting adjourned to executive session at 7:55 p.m. and reconvened at 8: 13 p.m..
3506 Mayor Figley stated that no decisions were made by the Council while in executive
seSSIon.
3525 ADJOURNMENT.
LONERGAN/NICHOLS... meeting be adjourned. The motion passed unanimously.
The meeting adjourned at 8: 14 p.m..
APPROVED
ATTEST
.\lary Tennant, Recorder
City of Woodburn, Oregon
KATHRYN FIGLEY, MAYOR
Page 8 - Council Meeting Minutes, September ~l, 2006
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Executive Session
COUNCIL MEETING MINUTES
SEPTEMBER 11, 2006
DATE. CONFERENCE ROOM, CITY HALL, CITY OF WOODBURN, COUNTY OF
MARION, STATE OF OREGON, SEPTEMBER 11, 2006.
CONVENED. The Council met in executive session at 7:58 p.m. with Mayor Figley presiding.
ROLL CALL.
Mayor
Councilor
Councilor
Councilor
Councilor
Councilor
Councilor
Figley
Bjelland
Cox
Lonergan
McCallum
Nichols
Sifuentez
Present
Present
Present
Present
Present
Present
Absent
Mayor Figley reminded the Councilors and staff that information discussed in executive session is not
to be discussed with the public.
Staff Present: City Administrator Brown, City Attorney Shields, City Recorder Tennant
The executive session was called under the statutory authority ofORS 192.660 (1)(d) to conduct
deliberations with persons designated by the governing body to carry on labor negotiations.
ADJOURNMENT.
The executive session adjourned at 8: 11 p.m..
APPROVED
KATHRYN FIGLEY, MAYOR
ATTEST
Mary Tennant, Recorder
City of W oodbum, Oregon
Page 1 - Executive Session, Council Meeting Minutes, September 11,2006
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8B
WOODBURN PLANNING COMMISSION MEETING MINUTES
September 14, 2006
CONVENED The Planning Commission met in a regular session at 7:00 p.m. in City Hall
Council Chambers with Vice-Chairperson Bandelow presiding.
Commissioner Jennings led the salute to the flag.
Vice-Chairperson Bandelow questioned members of the Planning Commission having potential
conflicts such as family, financial, or business relationship with any of the applicants or with
regard to the project in question. If such a potential conflict exists, he asked whether the
commission in question believes he or she is without actual bias or whether he or she would like
to step down from the Planning Commission during the case. "'
r
Vice-Chairperson Bandelow announced: agenda is available at the back of the room. We will
consider cases one at a time according to the order listed in the ag~fida. We will follow the
hearing procedure outlined on the public hearing procedure board. 'All persons wishing to speak
are requested to come to the podium and give their name and address: Any individuals
speaking from other than the podium will not be recognized.
ROLL CALL
Chairperson
Vice Chairperson
Commissioner
Commissioner
Commissioner
Commissioner
Commissioner
Lima
Bandelow
GrosJacques
Vancil
Grigorieff
Hutchison
Jennings
A
P
P
A
P
P
P
Staff Present: Naomi Zwerdling - Senior Planner
Jason Richling - Associate Planner
Jon Stuart - Assistant City Attorney
Marta Carrillo - Administrative Assistant
MINUTES
A. Woodburn Plannina Commission Meetina Minutes of Auaust 24. 2006.
Commissioner JenninQs moved to accept the minutes as written with minor changes.
Commissioner GrosJaCQues seconded the motion, which unanimously carried.
BUSINESS FROM THE AUDIENCE
None.
COMMUNICATIONS
None.
PUBLIC HEARING
Vice-Chairperson Bandelow asked the Planning Commission if there are any exparte contacts,
conflicts, challenges or declarations. None.
Planning Commission Meeting September 14, 2~
Page 1 of 7
A. Conditional Use 06-01, Design Review 06-08, Phasing Plan 06-01, and Variance 06-10,
Request for design review, conditional use and phasing plan approval for a 3,264 square
foot expansion of the Arthur Academy Charter School in two phases located at 575
Gatch Street and variance approval to the street improvements on Gatch Street, Mastery
Learning Institute, applicant and Mid-Valley Community Church, property owner.
(Continued from the August 24, 2006 Planning Commission Meeting. Staff recommends
approval of Design Review 06-08, Conditional Use 06-01, Phasing Plan 06-01, and
Variance 06-10 subject to the conditions of approval listed in the staff report.)
Associate Planner Richlinq read the appropriate ORS and proceeded with the Staff
Report.
5T AFF REPORT
Slide #1
The subject property is located at 575 and 591 Gatch Street. Mid-Valley Church is
located at the 591 Gatch S1. address and 575 Gatch S1. is the address for Woodburn
Arthur Academy. It can be identified specifically on Marion County Assessor Maps as
T5S, R1W, Section 18M, Tax Lot #s 5600,5700 and 5800. The local wetlands
inventory for the City of Woodburn shows no wetlands on the subject properties. The
1 DO-year and 500-year FEMA floodplains for Mill Creek intersect the western portion of
the subject site.
The property is zoned single-family residential and designated Residential Less Than 12
Units Per Acre and Open Space and Parks on the Comprehensive Plan Map. The
properties to the north, south, east and west are zoned RS and designated Residential
Less Than 12 Units Per Acre and Open Space and Parks on the Comprehensive Plan
Map. Tax lot #s 5600 and 5700 are currently developed as the Mid-Valley Community
Church and abut Gatch St. The site incorporates a 7700 sq. ft. church, off street parking
and landscaping features. Tax lot #5800 is a flag lot and is accessed by a 3D-foot flat
long easement from Gatch S1. It is currently developed with the existing Mastery
Leaming Institute with a 3,694 square foot classroom structure, landscaping, a bus
shelter and playground facilities. The Planning Commission approved the existing
charter school in December 2004 with a prior Conditional Use, Design Review and
Variance to connecting street improvements for Gatch Street. The parcel to the west is
currently undeveloped and incorporates the Mill Creek drainage way.
Slide #2
The applicant proposes a two-phase expansion of the existing Mastery Learning Institute
from a 50-student K-2 charter school to a 125-student K-5 facility. The applicant
proposes to change the school from a two-classroom to a six-classroom institution. The
existing structure is located in the southwest corner of the property. Phase I of the
proposal places a structure to the west of the existing facility and Phase II places a
structure to the north of the existing facility.
Phase I will be developed in the fall of 2006 and Phase II for use in 2008-09 school year.
The applicant's request met all of the applicable standards of the WOO with the
exception of meeting the connecting street improvement requirement for Gatch Street.
Planning Commission Meeting September 14, 2~
Page 2 of 7
'"
Slide #3
Slide shows the proposed structures. They are similar to the existing modular units at
the Mastery Learning Institute. The building siding facing the parking lot will be changed
to a siding that meets the WOO standards (horizontal lap siding). The applicant
incorporates a peaked roof, weather protection at pedestrian entrances and ADA access
ramps.
Slide #4
The coloration is also proposed to match the structure. The site has existing
landscaping, which was approved by the Planning/Commission in 1004. Landscaping
will be added for buffering from the single-family residential site to the south. The home
is located 140 feet from the location of the existing charger scnool. The proposed
buildings are being located further away from the residences/
Phase II will have site landscaping between the structure and the off-street parking area.
Slide #5
Required off-street parking increased as a part of this land use proposal. The
requirement is 65 spaces on-site; 53 spaces for the Mid-Valley Church and 12 additional
spaces for the fully developed phased charter school. It will require re-striping and
adding a small section of pavement on the northwest corner of the existing parking lot.
The Conditions of Approval require that Phase I provide site landscaping to the south or
the Phase I structure, reworking the off-street parking area and constructing the trash
enclosure prior to final occupancy. Phase II requires landscaping to the north prior to
final occupancy. Site irrigation will be extended to both phases.
Slide #1
The applicant requested a variance for the connecting street improvement on Gatch
Street, which is designated for a service collector in the Woodburn Transportation
System Plan. The abutting portion of Gatch Street incorporates a 40 foot right of way, a
28 foot improve surface, 4 foot side walk and 2 foot planter strip abutting the eastern
roadway margin. An alternating 5-foot curb line sidewalk and 4-foot sidewalk and 2-foot
planter strip are located on the western side of the site.
Commissioner Jenninqs commented that there is parking allowed on the east side of
Gatch Street.
Associate Planner Richlinq stated whether or not there is on-street parking on Gatch
Street does not impact the code criterion.
Associate Planner Richlinq continued his presentation.
The existing improvements to Gatch Street do not meet the cross section requirements
for a service collector, which in the TSP shows a 74 foot right of way with a 48 foot
improved surface, 6 foot bike lanes, 4 ~ foot parkway strips and 6 foot sidewalks on
both sides.
Planning Commission Meeting September 14, 2~~
Page 3 of 7
....
The staff report supports the applicant's variance request. Although Gatch Street is
classified as a service collector, the primary use abutting Gatch Street is residential in
the area of the subject site. The homes abutting Gatch Street are located close to the
roadway and most do not comply with the front yard setback requirements. In some
locations it would not meet the cross section for the right of way. The hardship was
created by the development of the abutting properties prior to Gatch Street being
designation as a service collector in the 1996 Woodburn Transportation System Plan.
Improvements to bring Gatch Street into compliance with the right of way standards for
the service collector would be detrimental to the neighboring properties. The applicant
has provided anecdotal evidence with this proposal that they will be generating fewer
daily trips than the weekly schedule to the existing Mid-Valley Community Church. The
Public Works Manager has indicated that Transportation Impact Anc;tlysis, which would
appropriate improvements, is not triggered in this proposal.
The applicant and property owner were required to enter into i;l non-remonstrance
consent agreement with the City as a part of the 2004 approval to participate in future
street improvements on Gatch Street and pay the fair share costs of the improvements
as determined by City Council. Through the agreement the property owner therefore has
provided an instrument to facilitate future improvements to Gatch Street to the area of
the development.
Based on the information in this report, information provided by the applicant and the
applicable review criteria, findings necessary to approve the proposal can be made. Staff
recommends approval of CU 06-01, DR 06-08, PP 06-01 and VAR 06-10 subject to the
Conditions of Approval listed in the staff report.
He concluded his presentation and was available for questions.
Vice-Chairperson Bandelow asked Associate Planner Richlinq about the required 65
parking spaces on this project, which included the 9 additional spaces and proceeding
with the submitted project application by Mid-Valley Community Church for parking lot
area.
Associate Planner Richlinq stated that this application is concurrent with the Mid-Valley
Community Church application to add a parking lot to the north.
Vice-Chairperson Bandelow asked the Planning Commission if they had questions for
staff.
Vice-Chairperson Bandelow invited the applicant to the podium for testimony.
John Liljegren, 5832 SW 52nd Avenue, Portland, 97221, Chief Operating Officer for
Mastery Learning Institute, applicant. Mastery Learning Institute is the organization that
operates Arthur Academy and four other charter schools. He stated that he was
available for any questions or inquiries and introduced the accompanying members.
Members: Brian Hull, Arthur Academy School Manager; Corey Larson, Central Staff
Human Resources Contact; and Marty Jones, Planner.
Marty Jones, 7322 SE 11 ih Avenue, Portland, 97266. He stated that he had nothing
additional to the report. He made himself available for questions.
Commissioner Hutchison asked the applicant about the lease on the property and the
decision to place modular versus stick-built buildings.
Planning Commission Meeting September 14, 2~ Page 4 of 7
Jones stated that the decision on the modular vs. stick-built buildings was a budget
issue. If Arthur Academy were to close, the modular buildings would be much easier to
relocate elsewhere.
Lilieqren stated that the lease term could be between 1-3 years with renewal options.
J
Vice-Chairperson Bandelow invited Proponents of the application. None.
Vice-Chairperson Bandelow invited Opponents of the application. None.
Vice-Chairperson Bandelow closed the hearing and opened for discussion amongst the
Planning Commission members.
Commissioner JenninQs stated that he saw Arthur Academy a~ an asset to the
community and would approve the project. '
Commissioner Hutchison commented that it is a good facility and the church is improving
the community with the project.
Associate Planner Richlinq stated that they are not a part of the review for staff findings.
Commissioner Griqorieff stated thatshe had no objections and the project would be a
plus to the community. '
Commissioner GrosJaCQues stated that there was no objection to the project and it will
be a plus to the community. He also stated that he owns property in the surrounding
area and the project will help revitalize the whole neighborhood.
Vice-Chairperson Bandelow stated that she agreed with the majority.
Commissioner JenninQs made a motion to approve Conditional Use 06-01, Design
Review 06-08, Phasing Plan 06-01 and Variance 06-10 with staff's facts and findings to
support the decision, seconded by Commissioner GrosJaCQues.
ROLL CALL
Chairperson
Vice Chairperson
Commissioner
Commissioner
Commissioner
Commissioner
Commissioner
Lima
Bandelow
GrosJacques
Vancil
Grigorieff
Hutchison
Jennings
yes
yes
yes
yes
yes
Associate Planner Richlinq commented that a Final Order for approval of Conditional
Use 06-01, Design Review 06-08, Phasing Plan 06-01 and Variance 06-10 has been
prepared.
Commissioner Jenninqs moved to accept the Final Order for approval of Conditional Use
06-01, Design Review 06-08, Phasing Plan 06-01 and Variance 06-10. Commissioner
Hutchison seconded the motion, which passed unanimously.
Planning Commission Meeting September 14, 2~
Page 5 of 7
...
ITEMS FOR ACTION
None.
DISCUSSION ITEMS
None.
REPORTS
Planning Tracking Sheet
)'
Associate Planner Richlinq stated that there is one item scheduled for the September
&.1'
28, 2006 Planning Commission meeting, which is the Ivan Nikjf6roff property on 847 N.
Cascade Dr. ../'
BUSINESS FROM THE COMMISSION
Commissioner Hutchison asked about the review of blueprint size plans on projects. The
current Prudential Building on Newberg Hwy abuts a residential are~ He stated that the
project is a great project and an asset to the community. On the blueprints it shows 8
commercial grade air conditioning/heating units on top of the buifding with no noise
buffer for the properties behind it. The noise is generated by f~n motors. In the 11 x17
size blueprints, it is not possible to see where the air conditioning/heating units are being
placed on the roof and perhaps the large size prints would have shown that detail.
Vice-Chairperson Bandelow inquired about a provision requiring to buffer noise or sight
in the area.
Senior Planner Zwerdlinq stated that the WOO does not include a noise provision, but it
does have a screening provision. The screening provision references the screening from
streets, but not adjacent properties. The WOO does not include a noise provision. The
building department has their requirements and there is a noise ordinance.
The other buffering criteria would be a wall, which is a critical item. If the air
conditioning/heating unit is on the ground the wall would reduce the noise level. The
screening would be for the street abutting the site, which in this case is Hwy 214.
Commissioner Hutchison asked that having projects with this type of use, could the
larger size blueprints be facilitated.
Senior Planner Zwerdlinq stated that the Planning Commission receives reduced 11x17
size plans, but the larger full size prints are available in the office for review.
Vice-Chairperson Bandelow stated that while reviewing the Code should it be an issue
that needs to be addressed for Commercial Development in regard to screening from the
street and include screening for areas that have residential properties abutting the
commercial property.
Commissioner Hutchison asked about the 10-foot setbacks for commercial property
commencing at the foundation to the edge of the property line.
Planning Commission Meeting September 14, 2El&
Page 6 of 7
Senior Planner Zwerdlino stated that the 10-foot setback is measured from the
foundation to the property line, however on that project it had a cornice that projected 2-
feet. The Woodburn Development Ordinances allows up to 3 foot projection of a cornice
into the interior rear yard setback which was addressed in the staff report included in the
Planning Commission packets.
Vice-Chairperson Bandelow commented that at times the noise buffering is not
something that is closely looked at and should be taken into consideration.
Commissioner GrosJaCQues stated that he would not be available for the September 28,
2006 Planning Commission meeting.
Commissioner Jenninos inquired about the Maps Credit Union project and its current
status. /
,;/
Senior Planner Zwerdlino stated that the applicant has a building permit being reviewed.
The Public Works Transportation Manager, Randy Rohman, i$. reviewing the Traffic
Impact Fees and is available for inquiries. ..
ADJOURNMENT
Commissioner GrosJaCQues moved to adjourn the meeting. Commissioner Jenninos
seconded the motion, which unanimously carried. Meeting adjourned at 7:50 pm.
APPROVED
CLAUDIO LIMA, CHAIRPERSON
Date
ATTEST
Jim Allen
Community Development Director
City of Woodburn, Oregon
Date
Planning Commission Meeting September 14, 2<J&;
Page 7 of 7
". .....
} DR AFT
8e
MINUTES
MONTHLY MEETING OF WOODBURN PUBLIC LIBRARY BOARD
DATE
September 13, 2006
ROLL CALL:
Mary Chadwick - Present
Neal Hawes - Present
Phyllis McKean - Present
Willis Grafe - Present
Nancy Kirksey - Present
Ardis Knauf - Present
STAFF PRESENT:
John Brown, City Administrator
Anna Stavinoha, Library Manager
Vicki Musser, Recording Secretary
GUESTS:
None.
CALL TO ORDER:
President Mary Chadwick called the meeting to order at
7:00 pm.
SECRETARY'S REPORT:
The minutes of June 14, 2006 were read aloud and
approved. There were no Board meetings in July and
August.
CORRESPONDENCE:
None.
PUBLIC COMMENT:
None.
DIRECTOR'S REPORT:
Monthly Statistics: The Library statistics remain stable.
Activities: Library Activities are starting up again, after a
busy summer with the Summer Reading Program.
Saturday at the Library starts up on Saturday, September
16th, and a new Library program, Baby Lapsit, begin on
September 21 at 10:30 am in the Multi-Purpose Room.
Infant Toddler Time and Spanish Story time will resume on
Tuesday, September 19th. Library Story time will
commence on Wednesday, September 20th at 10:30 am
in the Multi-Purpose Room. Third Thursday Teens meets in
the Multi-Purpose Room at 6:30 on September 21 st.
Staff: The Library's new Manager, Anna Stavinoha,
began her duties on September 1 st. There was a City
9/22/2006
PAGE 1
17
...
Reception held in her honor to welcome her to
Woodburn on Tuesday, September 5th. Chris Andrews,
formerly hired as a library Page, has been promoted to
become a part-time Library Assistant. Felipe Marquez
was hired as a Page, and began work on August 21 st.
Volunteer of the Month: Kay Kuka is the Volunteer of the
month for September. She began volunteering at the
Library in June, 1997. She comes in on Wednesdays to
pull, check and label library holds, and everyone on the
library staff is impressed by her competence and positive
attitude. Kay is a member of the Retired Senior Volunteer
Program, and in addition to her other volunteer jobs, also
works as a volunteer tax preparer for AARP. We are proud
to name her our Volunteer of the Month.
Friends of the Librarv: Neal Hawes, Friends of the Library
Treasurer, gave an update on Friends business. The 2006
season of Music in the Park was an outstanding success.
Walmart donated $1 ,000 to the Friends. $500 of that
money was for Music in the Park, and the other half was
to help replace the current LCD projector. Renaissance
Homes was a major sponsor again this year, donating
$2,500. WAASP (Woodburn Area Association of Senior
Programs) donated $2,000 as well, which was used to hire
All Tech Sound. There were several new sponsors, such as
United Disposal, Willamette Broadband, and Hallmark
Properties. Music in the Park had an average audience
of 550, with the Library Park able to seat 600.
The Friends met on Monday, September 11 th, to discuss
the upcoming Friends of the Library Book Sale. There is an
over-abundance of hardbacks to be sold at the sale, due
to intensive weeding of library materials by the staff,
during the last six months. In addition, a video store
donated several hundred videos to be sold at the Friends
book sale. Both the hardbacks and the videos will be
sold for a quarter apiece, in order to reduce the volume.
The sale will be held on Friday, October 13, from 10-4 pm,
and on Saturday, October 14th, from 10-5 pm. Books will
be sold for $1 a bag during the last hour on Saturday.
OLD BUSINESS:
None.
9/22/2006
PAGE 2
18
",. .....
NEW BUSINESS:
Board Staffina: John Brown, City Administrator, will
continue to chair the Library Board meetings until such
time as a Community Services Director is hired. He
extends his thanks to all of the library staff who have
helped make the recent transition from Library Director to
the new Library Manager look seamless.
Library Exclusion Policy: John Brown addressed concerns
about library security. He spoke about the Library's
ongoing security problems, often in the form of teen-
agers who are violating library rules with loud and
potentially violent activities. The staff has been searching
for a meaningful way to achieve behavioral change.
Until now, the Library has had rules, but they were not
official City laws, and therefore the police were not
always able to follow through and support library staff in
the manner that was necessary for lasting change. In an
effort to enable the Police Department to cite the person
causing problems and exclude them from the Library for
a period of time, (in addition to whatever crime they
were charged with), it was necessary to draft a series of
City laws for the Library, called the Library Exclusion
Policy. John pointed out that the Parks and Recreation
Department already has such an ordinance, affording
the opportunity to oust offending people from City parks,
and the pool, if necessary. The City of Woodburn, as well
as the Woodburn Library, is focused on preserving
people's rights and freedoms, as well as protecting the
safety of patrons coming to use the library. Therefore, a
Library Exclusion Ordinance outline has been drafted.
Copies of this outline were handed out to all Library Board
members. Bob Shields, City of Woodburn Attorney, spoke
to the Board about the Exclusion Ordinance, pointing out
the need for consistent, enforceable rules. A copy of the
ordinance is included at the end of these minutes. In
general, the provisions of this ordinance match those of
Parks and Recreation. A person violating the terms of the
Library Exclusion Ordinance will be barred from the library
for 30 days. A second violation will consist of 90 days, if
the person has been excluded during the last 2 years,
and a third merits 180 days if the person has been
9/22/2006
PAGE 3
19
excluded twice or more during the last 2 years. Actions
resulting in an immediate exclusion include criminal
conduct, sexual conduct, and drug/alcohol
possession/sale/consumption. Other, lesser behaviors will
warrant a warning before the person is excluded. Scott
Russell, Woodburn Police Chief, spoke to the Library
Board, offering police assistance to the Library if needed.
The Police Department's job is to respond appropriately
when Library staff calls, supporting the Library in being a
safe place for patrons. Chief Russell explained that the
Parks and Recreation Exclusion Ordinance has been in
effect for 4-5 years, and has worked well to diminish
mischievous and criminal behaviors. He outlined the
procedure to follow if Library staff needs the support of
the police force. First, library staff will need to call the
police. Code Enforcement will respond, a section of the
force that answers smaller calls, thus usually a quicker
response time. If an actual crime has been committed,
the police patrol will come initially, or in a supportive role,
depending on the need. The police will have questions
for the Library staff, such as: What offence was
committed? Was a warning given? What was the
response? Then the police officers will check for prior
offenses. Depending on all these factors, and to some
extent the discretion of Library staff and individual police
officers, the misbehaving person may be arrested, during
which time his/her picture will be taken, and parents
notified if he is a minor. Computer records will be kept
about the person, so if they cause problems in the future,
data can be accessed immediately to determine their
exclusion status. Criminal cases will be taken to the
District Attorney's office.
The Library Exclusion Ordinance has not been finalized
yet. Work has been done on it over the summer, getting
it in shape to be utilized in conjunction with the beginning
of school. John Brown will take the final version before
the City Council on September 25th for their approval. He
asked the Library Board for their approval, which was
unanimously given.
Budoet: John Brown will be adjusting the budget to
reflect the $80-90,000 cost savings accrued by
eliminating the Library Director and Recreational
Director's positions. He assured the Board that the money
9/22/2006
PAGE 4
20
...
saved is to be returned to those departments.
Security System: The Library will purchase a camera
security system to place at various points inside the Library
in the upcoming months. The proposed system could be
monitored from any staff computer, and would
videotape proceedings, which could then be used as
evidence of willful damage or destruction, if necessary.
Security gates will be fixed or replaced, so that Library
materials will not continue to disappear from the Library.
Community Services Director: There is a nationwide
advertisement for the new position of Community
Services Director. John gave each member of the Library
Board a copy of the recruitment booklet. It contains the
goals and expectations inherent in the new position. The
Community Services Director, in relation to the Library, will
attend the budget and solicit grants, as well as oversee
the eventual library remodeling project. There have
many applications for this position from around the United
States, and even abroad. The final date for applications is
September 29th.
BUSINESS TO/FROM THE None.
CITY COUNCIL AND/OR
MA YOR:
ADJOURNMENT:
The meeting was adjourned at 8:05 pm.
Respectfully submitted,
Vicki Musser
9/22/2006
PAGE 5
21
~, ,""'"
WOODBURN ; V],;
DATE 9/2 /06
11ME r:L 2 'JlJ
CHECK
DIECK DATE
-- --- --------- --------------
------------ ------------ ---------
PAYEE NAME
hANK Al'COUIlT, AP A/P
8~0~f ./11/2006
85097 0/31/2006
d~098 8/04/2006
85099 8/04/2006
851110 0/04/2006
"SIOI 6/0"/2006
851U~ e/04/2006
bS103 Hj04/2006
~S~O~ b104/2006
d"IOS 6/04/2006
8S106 d/04/200b
8SI07 k/04/2006
8S10f 6/04/2006
8,109 0/0./2006
5,~IO 5/04/2006
B~l;j 0/04/2006
55"12 S/04/2006
"',l,; 8/04/2006
d::l~ h/04!2006
-"., H/04/2006
bollf h/04/2006
0',117 S/04/2006
d~~:B b/04/2006
dSi~v 8/04/2006
b~")l ~/04/2006
S~127 H/04/2006
SSI"1 0/04/2006
d~124 b/04/2006
SSl..I~ b/U4/2006
Bcl2S b/04/2006
a,121 8/04/2006
8'"/d k/04/2006
85129 8/04/2006
RSllO 8/04/2006
85151 6/04/2006
85"32 8/04/2006
8S11, "/04/2006
6',1\', c/04/2006
6513G 8/04/2006
85117 5/04/2006
85135 b/04/2006
oS119 ./04/2006
85140 8/04/2006
85141 S/04/2006
85142 S/04/2006
651"j 8/04/2006
85144 0/04/2006
85,4S 0/04/2006
3'146 6/04/2006
3514 i 8/04/2006
85148 3/04/2006
80149 0/04/2006
N
N
C [ T Y 0 F WOO D BUR N
Accounts Payable
VALLEY MAILING SERVICE, IN
KEVIN W EDWARDS
ABLE CRANE INC
ADVANCED LASER IMAGING IN
ALLIED WASTE SERVICES
ANNE ROSALES
ARAMARK UNIFORM SERVICS
BI MART CORPORATION
BLUMENTHAL UNIFORM & ",(Ii;
BOLDT, CARLISLE ~ SMITH L
BRIGHT IDEAS USA LIC
BlJNKER BAR & GR J LL
CANBY TELEPHONE ASSUC
CASCADE COLUMBIA DISi l'~
CDW GOVERNMENT INC
CH2M HILL INC
CINDY BRENDEN
CINDY EDE
CIS, CITY.C7Y I~S SLRV~
COASTAL FARM HCME SUPli,Y
COMPLETE WIRELESS SCILUTN:::i
COOKE STATIONERY co~p,l\r~Y
DANNER SHOE MFG co
DAVISON AUTO P~~TS
DEBBIE HANSEN
DELL MARKETING L~
DEMCO IIlC
DEX MEDIA EAST
EMERALD EMPIRE n^S~E~-; H~I
ENTRANCE CONTROLS INC
ERNST HARDWARE
FARMWORKERS HOUS INl~ DE\lFL
FEDERAL EXPRESS CCR~
FERGUSON ENTERPRISES IN,'
FIRST STUDENT INC
FOOD SERVICES OF AMf,R] CA
G.W. HARDWARE CENTER
GALE GROUP
GAYLORD BROS INC
GENERAL ELECTRIC CAl'ITAI
GOVERNMENT LEASING CC' COR
GRAINGER INC
GRAINGER INC
H,D. FOWLER CO INC
HACH CHEMICAL CO
HR ANSWERS INC
IASIU OREGON CHAPTER
INDUSTRIAL WELDING ~C?rLY
ISOLUTIONS CONSULTIN'~ INC
ITT FLYGT CORPORATION
JACK RAWLINGS
JACKSON HIRSH INC
(,HECK REGISTER
STATUS
UPDATED CHECK AMOUNT
RECONCILED AMT
PAGE
AP0460
VEEOT
DIFFERENCE
~~========_==========================____C~===~=========~=_================
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
862,20
360.08
225,00
734,55
772.20
195,00
1,104.29
125,18
183,44
1,645,00
583,00
50.40
19.95
4,988,20
2,109 91
7,998.00
328.00
50.00
300,416.28
631.99
80,00
45,20
103.95
33.49
70,00
12,982.99
61,92
74.78
50.00
5,950,00
367.26
1,228,50
9I,96
151,01
440.00
252.95
383.70
68.86
285.25
235.85
1,895,95
154.38
1,.186.20
550,08
155,50
612,50
20,00
109,83
720.00
11,124.20
278.73
86.84
862,20
360,08
225,00
734,55
772,20
195,00
1,104,29
125,18
183,44
1,645.00
583,00
50.40
19.95
4,988.20
2,109.91
7,998.00
328,00
50,00
100,416.28
631.99
80,00
45.20
103.95
33 ,49
70,00
12,932.99
51.92
74,78
50,00
5,950,00
367,26
1,228,50
91.96
151,01
440.00
252.95
383,70
68.86
285.25
235.85
1,895.95
154.38
1,186.20
550.08
155.50
612.50
20.00
109,83
720.00
11,124,20
278.73
86,84
,00
.00
.00
.00
.00
.00
.00
.00
.00
.00
,00
.00
.00
.00
,00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
,00
.00
.00
.00
.00
.00
.00
,00
,00
.00
,00
,00
.00
.00
.00
.00
.00
.00
.00
.00
00
o
WOODBURN L] r,
DATE Y/20/ 6
TIME b:.;;:'" ,I.
CHECK
t.;)
(,.)
851'>]
851"2
85153
851"4
85155
8'>106
85157
85158
851"9
85160
85161
85162
85163
85164
A5165
85166
8516'1
85160
85169
851 '10
85171
85172
85173
85174
85175
85176
851'1'1
85178
85179
851HO
85181
85182
8518,
85164
8518S
85186
85187
85188
85189
85190
85191
85192
85193
85194
85195
85196
85197
85198
85199
85200
85201
8520:
85203
.
.
CHEer: uJd i.:
0/ u ... /:. ; 0 (J
8/ ()l / .c' '. v I~
8/C,.lonG!,
81 U 't,' ~~ '0' I-j (,
8/ u..J. / ..' C ~I (:
"/04/.',' '
,,/ lJ 4/ "
r:;' [1.j / .
t. / \j '1 / ,'\
hi Li.,t!.
6/ C,... /,
e/H
c.j ,I.
A / (,I-i ',' [
8/ U.f / ~ C '
hi u'; I,'
8/ u -t / .' [
;:, i 0 1 '.
8 I ( ~ I
h / ;.' -j I. ,
E,,I (,I.j /.
t-, / I:' t I ~
0/ ii":' I' \.
0, eLl'
M/O-l./. ~_~
2.,' n.. ; .
b / (I.j;..
6/ u -j / ;'.
b;' LI.l; "
b/G.I/: .
ii / (J.I / .
6/0.in"
(-, 10... " .
e, I ,_I.j / . ,
c ;' (; -i ,':' l
i-,/ () 4 /: .",
6/c.l/;
6 ;' u.j ;' ") ,'j ~; '.
8/0.; / .<.l,v"
8/04/...0JI,
6/0~/:?O::':
8/0.;;; ,'"J'
6/04/:,c ",
8/04/ Fi,'"
8/0o.}/2G~lt~
6/04 j:J ll'>
b104/2UJ~
a/[;4/: "e;,-
8/31,.:'
8/31/2(-
8;-1j/2LL\f-
6131jZo,,,
8/Jl/20cJ(
C I T Y 0 F WOO D BUR N
I'A YEl-, NAI>lE
CHECK F:EGISTER
STATUS
UPDATED CHECK AMOUNT
_._-~~===============-=======~===========--~=~==~----============-==~===============-=~=
RECONCILED AMI
LAKESHORE LEARNING MATERI
LAWRENCE PARADIS
LEAGUE OF OREGON CITIES
I,ENON IMPLEMENT CO
LES SCHWAB TIRE CENTER
LONG BROS BUILDING SUPPLY
M & M AUTO WRECKING INC
MARION COUNTY CLERK
MONTAG HEATING & AIR COND
NET ASSETS CORPORATION
NEWSBANKS INC
NEW SOUND
NORTH COAST ELECTRIC CO
NORTH STAR CHEMICAL INC
NORTHWEST NATURAL GAS
OAKMEADOWS
OR DEPT OF MOTOR VEHICLE
PAClFIC HABITAT SERVICES
PAUL'S POWER EQUIPMENT &
PORTLAND GENERAL ELECTRIC
QWEST
QWEST
RICOH CORPORATION
ROGER'S BICYCLE CENTER
SCHOLASTIC LIBRARY PUBLIS
SE ME PROFESSIONAL PHOTO
SONITROL
SPRINT
SUNGRO HORTICULTURE
TEST AMERICA ANALYTICAL TE
UNEQUALLED JANITORIAL SVC
UNIVERSITY OF OREGON
VERIZON WIRELESS
VISIONS
VP CONSULTING INC
WATER GEAR INC
WEISS RATINGS INC
WESCO DISTRIBUTION INC
WEST GROUP PAYMENT CTR
WILLAMETTE BROADBAND
WILLAMETTE VALLEY SECURIT
WILLIS OF OREGON INC
WOODBURN FAMILY MEDICINE
WOODBURN FOURSQUARE CHURC
WOODBURN INDEPENDENT
XEROX CORPORATION
YES GRAPHICS
3M WAR6844
CONNIE D ZOLLNER
PETTY CASH
JAVIER M PERFECTO
ROBERT RODRIGUEZ
L. CRAIG HALUPOWSKI
RECONC] LED
RECONCILED
RECONCILED
RECONCI LH'
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONC I r ,E[1
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECOfiCILED
RECONCI LED
RECONCILED
RECONCILED
RECONCILED
RECONC] LF;[l
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILFfl
RECONCILUl
RECONCILELl
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONC I LED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
170.43
105.00
150.00
142.18
90.37
1,474.69
212.50
32.00
4,479.00
1,170.00
970.00
26.92
522.69
1,553.05
5,024.60
1,431.49
61.50
369.25
29.24
32,524.10
167.22
1,068.51
35.00
42.00
474.50
166.50
110.00
172.78
50.00
67.50
438.00
57.00
52.71
177.46
200.00
720,17
739.85
1,728.65
847.75
317.23
59.85
2,294.75
492.00
50.00
185.00
637.03
796.75
3,512.00
380.11
173.90
135.68
1,500.00
400.00
170.43
105.00
150.00
142.18
90.37
1,474.69
212.50
32.00
4,479.00
1,170.00
970.00
26.92
522.69
1,553.05
5,024.60
1,431.49
61. 50
369.25
29.24
32,524.10
167.22
1,068.51
35.00
42.00
474.50
166.50
110.00
172.78
50.00
67.50
438.00
57.00
52.71
177.46
200.00
720.17
739.85
1,728.65
847,75
317.23
59.85
2,294.75
492.00
50.00
185.00
637.03
796.75
3,512.00
380.11
173.90
135.68
1,500.00
400.00
PAGE
AP0460
VEEOT
DIFFEF:ENCE
~
.00
.00
.00
.00
.00
.00
.co
.00
.00
.00
.00
00
.00
.00
.00
.00
.00
.00
00
.00
00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
WOODBUl<N LIVI'.
DATE 9/20/0G
TIME d:2S:S0
CHfXK
N
~
85204
8520",
85206
85207
85208
85209
8';210
85211
85212
85213
8521~
85215
85216
85217
85218
85219
85220
85221
85222
85223
85224
85225
85226
85227
85228
85229
85230
85231
85232
85233
85234
85235
85236
85237
85238
85239
85240
85241
85242
85243
85244
85245
85246
85247
85248
85249
85250
85251
85252
85253
8525.
852S5
85256
CHEl-'K !JAn=:.
8/31/2006
8/3112006
8/31/2006
8/11/2006
8/11/2006
8/11/2006
8/11/20cJ6
8/11/200e
8/11/2006
8/11/2006
8/11/2006
8/11/2U06
8/11/2006
8/11/2006
8/11/2006
8/11/2006
8/11/2006
8/11/2006
8/11/2006
R/11/2006
8/11/2006
8/11/2006
8/11/2006
8/11/200(,
8/11/2006
8/11/20u6
8/11/2006
8/11/2006
8/11/2006
B/11/2006
8/11/2006
8/1112006
8/11/2006
8/11/2006
8/11/2006
8/11/2006
B/11/2006
B/11/2006
B/11/2006
B/11/2006
8/11/2006
8/11/2006
8/11/2006
8/11/2006
811112006
B/11/2006
8/1112006
B/11/2006
8/1112006
8/11/200b
8/11/2006
8/11/2006
8/11/2006
C I T Y 0 F W 0 0 D BUR N
I!'\l'j:,r. U.ri,.l'-1E
CHECK REGIST!-:R
STATUS
UPDATED CHt.CK AMOUNT
RECONCILED AMT
PAGE
APO.cO
VEEOT
~~===+~==~=-~--==-~~=-=============~:=~==-===---~-==-~=-==~==~==================-~-=~==~==*---=
DIFFERENCE
u,.;
'-=;TEVFN SLOAN
VAI...F:Y MAILING SERVICE IN
AI)'JANCED LASER IMAGING 11\
A['VANTAGE PRECAST INC
IIG Vii";T S!lPPLY
AI ;,lUJ WASTE SERVICES
Al.'.liM PROVEN ECOLOGICAl,
A~j\M^r,'V UNIF'ORM NATIONAI~
AhAMARl\ UN1FORM SERVICE I
r..hl_'H \\1 1 kFLESS
AI,. T
AI'1' ADDITIONS INC
!'lEt.) 1\1-' MATTe INC
HIe M~[J TESTING SERVICE
[,;.;., lINE TRANSPORTATION
[" "M":N cHAI. UNI FORM & EQUI
IIAN~EN ro INC
c;" C'lTY CTY INS SERVS
:." I ['10 /,,1\FlORATOR IES
,'I:; JI'()PHll LIPS COMPANY
'!!':ci. lOA TED SUPPLY CO
'EA TE EXPRESS
('] -'~;t<PORATION
;'.'\'.'![' M rOREY PHD PC
,'I. HAl,;; & ASSOCIATES INC
t)L:.:, MARKETING L.P.
:-JI_'K THWEST INC
Fi; 'L: .MAN F.LECTR I C INC
Ek:~~E GRAHAM OIL INC
,.,,,,.,,~ S',)LUTIONS INC
[,l';HE" 'S SlJPPLY INC
Fe.ANf' N MASON
I, v i-1ACH INE INC
,;:,JdN(;F.R INl~
HI i.I DuNNELLY DIRECTORIES
IN~i~JSTRIAL SUPPLY CO
]Nl~F3TATE AUTO PARTS WHS
,1[': II EATING INC
FFNTEr HEATING CONTR INC
~Ff~ CONTRACTORS INC
F.'" PiWGRAM & CONSTRUCTIO
U'ViRENCE PARADIS
Li:S SCHWAB TIRE CENTER
Ll"AL GOV'T PERSON'L INST
~l & M AUTO WRECKING INC
MAKrON COUNTY BLDG INSPEC
MARION COUNTY TREASURY DE
M.!\TTflEW BENDER LEXISNEXIS
MCGUIRE BEARING CO
ME-iHER SUPPLY
MCRO PROPERTY MANAGEMENT
ML';'ROFUELING INC
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCI LED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
302 05
],200.00
797.85
359.45
600.00
22.45
2,476.92
79.00
274.85
54.81
J07.59
107 76
263.00
502.16
42.20
13,893.42
240.65
264 40
13, ~3S .23
305 62
209.70
4,4~6.55
1.117.62
49.00
300.00
1.624 00
4.999.00
440.00
250.63
] 93 .30
350.00
868.35
65.00
650.00
2.050.20
158.21
2~6.00
335.86
891.29
840.00
102,37B.85
10,378.31
112.50
950.35
1,395.00
64.00
1,579.76
21.57
345.45
41.24
66.52
1,099.46
5,478.47
302.05
1,200.00
797,85
359,45
600,00
22,45
2,476.92
79,00
274,85
54,81
107,59
107.76
263,00
502.16
42.20
13,893.42
240,65
264- 4 0
13.935,23
305.62
209,70
4,446,55
1,117,62
49.00
300.00
1,624.00
4,999.00
440,00
250.63
193.30
350,00
868.35
65,00
650.00
2,050.20
158.21
246,00
335.86
891.29
840.00
102,378.85
10,378.31
112,50
950.35
1,395.00
64.00
1,579.76
21.57
345,45
41.24
66.52
1,099.46
5,478.47
.00
.00
.00
.00
.00
.00
.00
.00
.00
00
.00
,CO
00
.00
.00
.00
.00
.00
00
.00
.00
.00
.00
.00
.00
00
.00
.00
.00
.00
00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
,00
.00
.00
.00
.00
.00
Wl!CJjJr-UhlJ L IVr:
LiAn; ')(", U((.6
1'1 ML )3;' c) l L
~ I I ~ u F W u 0 D BUR N
PAGE
AP0460
VEEOT
CHECK RSGISTER
l"riElK N ~l{~CK DATE
STATUS
PAYEE NAME
UPDATED CHECK AMOUNT
I'ECONCILED AMT
DIFFERENCE
I:l:....i S i (\/11/2006 NORCOM RECONCILED YES 25,047. 67 2S,047 .67 .00
bS2Se H/ll/2UOf-. NORTH COAST ELECTRIC Cel RECONCILED YES 178 .03 178. OJ .00
8S2 :;'::1 8/11/2006 NORTHWEST NATURAL GAS RECONCILED YES 15 .60 15 60 .00
85260 8/11/2006 OACP RECONCILED YES 331.50 331 .50 .00
HS261 S/l1 )2006 OAKSTONE PUBLISHING l.tc. RECONCILED YES 130.65 130. 6, .00
8 ')/ 6:' d/ll0006 OMSI RECONCILED YES 214.00 214.00 .00
8')263 ri/ll/2006 OR BOLl ~ECONCILED YES 170.00 170.00 .00
d '-.2l~:1 Uil/2U06 OR DEPT OF ADMINIS"lRATI\'f RECONCILED YES 742.04 742.04 .00
8:,:' h L, e/l1/~C:J6 OR DEPT OF MOTOR VEHll"i.L' RECONCILED YES 23.00 23 .00 .00
8~) bt, F./llj20'J6 OREGON PLAOiTIC TUBING RECONCILED YES 247.50 247.50 .00
t. "'L. t 5/lI/:'eOe PAUL'S POWER EQUI PM EN I , RECONCILED YES 153.82 153.82 .00
6'....Lbt-. ~/ll/2uUl. PORTLAND COMPRESSOR RECONCILED YES 2,249.00 2,249.00 .00
b ~,2 6 (} 0/11/2006 PORTLAND GENERAL ELEl','R Ie' RECONCILED YES 41,900.56 41,900.56 .00
d S:'"/ () ;/11/2006 PROGRASS RECONCILED YES 912.00 912.00 .00
c-\ C,2 71 6/11/2006 PUBLIC WORKS SUPPLy H;- RECONCILED YES 653.00 653.00 .00
bSF1./ "/d/,,006 QUARTERMASTER RECONCILED YES 701.17 701.17 .00
8 ')2 7 ~ 0/11/2006 QWEST RECONCILED YES 1,873.16 1,873.16 .00
8e.' /, 8/1] 12006 R.B.& G. CONSTRUCTIUN, i.:, RECONCILED YES 250,061.40 250,061.40 .00
R 57 -/;, ,>/lljlO06 RECORDED BOOKS INC RECONCILED YES 241.50 241.50 .00
b~, 7 Ie d/ll/.::Ov6 S&S ,IORLDW IDE INC' RECONCILED YES 186.24 186.24 .00
h r)~:'r 6/11(2006 SALEM BLACKTOP & l\.~:f.llil\[ RECONCILED YES 4,212.61 ~,212.61 .00
B ,:.~) 7 r, 8/1] /2006 SCHETKY NORTHWEST SALE."': RECONCILED YES 34,362.00 34,362.00 .00
H ~;~ 79 0-:/11/2006 SIERRA SPRINGS RECONCILED YES 13 7.66 137.66 .00
8 ~) 2. (I bilI/7006 SOLO PRINTING.EMBRQIU~hl RECONCILED YES 90.00 90.00 .00
B(:')? 8: 8/l1/2006 UNITED STATES POSTr..J, ~Ei, '~. RECONCILED YES 1,000.00 1,000.00 .00
b~2b:' 8:11(2006 VISION OIL INC #36 RECONCILED YES 86.67 86.67 .00
Eh2fi '\ b/ll/2006 WEN COMMUNITY A(TE';:~ RECONCILED YES 1,350.00 1,350.00 .00
"S: 8.1 d 1 1(2006 WEST COA::iT PAPER RECONCILED YES 227.80 227.80 .00
11.) RL'J./.H', 8/11/2006 WILBUR ELLIS COMPA.'lY RECONCILED YES 420.00 420.00 .00
en tj-.2 b1; d/11/2006 WOODBURN AUTOMOTIVE R f-. r jJ., ~ RECONCILED YES 322.20 322.20 .00
tl '~2 b"l 8/]1/..;u06 WOODBURN FAMILY MEflI,'IN, RECONCILED YES 185.00 185.00 .00
b:!..~ ,.... n L/ll (2006 XEROX CORPORATION RECONCILED YES 67.09 67.09 .00
oS2 DSJ b/1]/2006 YES GRAPHICS RECONCILED YES 439.75 439.75 .00
1::\ ')) 91 8/11/2006 VALLEY MAILING SER\'ICF ;:-1 RECONCILED YES 664.65 664.65 .00
t)~~02 0;11)2006 TYLER D HANSEN RECONCILED YES 400.00 400.00 .00
o~j79~ b/1~(2006 A.C.E. INC RECONCILED YES 2,440.00 ~,440.00 .00
nS29-1 H( 18/2006 ADVANCED RV PAINTING & f.'E RECONCILED YES 87.00 87.00 .00
C '-:.,) ':) ,:, 8/18(2006 ALEX & BARBARA MARTUSHE', RECONCILED YES 46.68 46.68 .00
85:96 H( ]8/:006 ARAMARK UNIFORM SERVICS RECONCILED YES 65.52 65.S2 .00
8 S2 91 fi/]8/2006 ARCH WIRELESS RECONCILED YES 8.00 8.00 .00
8529) 8/18/2006 BLUMENTHAL UNIFORM & E";":Ul RECONCILED YES 383.70 383.70 .00
~ HI..,100 8/18/2006 BRINKS HOME SECURITY RECONCILED YES 31.99 31.99 .00
8S301 n/18/2006 CARSON COREY JONES RECONCILED YES 44.50 44.50 .00
8S<U 1 2/10/2006 CDW GOVERNMENT INC RECONCILED YES 5,237.75 5,237.75 .00
8S 3 01 d/ltl(2006 COLE INDUSTRIAL RECONCILED YES 83.94 83.94 .00
aS30S d(i8/20U6 COLUMBIA INSPECTION IN~' RECONCILED YES 447.00 447.00 .00
8S106 8/l8/2006 COMPLETE WIRELESS SOLUTNS RECONCILED YES 56.25 56.25 .00
d '. 3 0 '7 S/18/2006 DENNIS MAULDING/DAVIS r~F RECONCILED YES 2,250.00 2,250.00 .00
;.;.~d08 3/18(2006 DEPT OF ENVIRONMENTAL l.)JA RECONCILED YES 954,580.00 954,580.00 .00
rEdO.:") 6/18/2006 DIVERSE MEDIA INC RECONCILED YES 107.30 107.30 .00
8SJ1G "/18/.'006 EAGLE CREST RESORT RECONCILED YES 308.49 308.49 .00
3:>3 1:: 8/l8(2006 EASY STREET ONLINE SERVl~F RECONCILED YES 180.09 180.09 .00
85312 8/1812006 EBSCO SUBSCRIPTION SEf<V RECONCILED YES 238.95 238.95 .00
4
WuuUbUrcN j., I V t,
DATE 9/20/Uo
TIME 8 2'"
CHE,CK
N
0\
85313
8S316
8~317
85318
85319
85320
8S121
85322
85321
85324
aS32 ~
85326
85327
85328
85329
85331
85332
85333
8~334
85335
85336
85337
85339
85340
853.11
85342
85343
8534.1
85345
85346
85347
85348
85349
85350
85351
85352
85351
85354
85355
85357
85359
85360
85361
85362
85363
85364
85365
85366
85367
85368
85369
8~370
85371
C I T Y 0 F W ~ l) D BUR N
Ci-lE(',",- :'A l t.:
PAYEE NAMl:;
,-j / . ~~ / .:. I,
S /l,>j,';' 0;.) (,
cl/l '0/ .'0)(;
B/ 16/ ~'O':";6
cl /18/:: li (I t,
Ii / ~ d, .' U
0/1;' '~;-I J (
,,/10'.0-'"
b / : ~' " ~' I.; U L
hi -; ':-, I. l
EUGENE LABUNSKY
FISHER'S SUPPLY INC
HlOD SERVICES OF AMERICA
GALE FULLER
GALE GROUP
GRA I N[~ER INr
GRAVES CONTRACTING INC
GRAY SUPPLY CO
HALTON COMPANY
HEADSETS. COM
IDEXX LABORATORIES
IYON OFFICE SOLUTIONS
INGRAM DIST. GROUP
INN AT SEASIDE
I TT FLYGT CORPORATION
.JEFFERSON PILOT FINANCIAL
JOHNS HOPKINS MEDICINE
JONATHAN FAY
KEY CREATIONS
LANGUAGE LINE SERVICES
LEDS WORKSHOP
LEGACY WIRELESS SERVICES
M & M AUTO WRECKING INC
MATTHEW BENDER LEX1SNEXIS
MAYES TESTING ENGINEERS I
MOLAI.I,A COMMUNICATIONS
MOLALLA READY MIX
~IS 1 GROUP INC
MULTOP'S COMPUTER CONS IN
NEOPOST
NeW WORLD SYSTEMS
NEXTEL COMMUNICATIONS
NORTHSIDE ELECTRIC
NORTHWEST GEOTECH INC
OAKMEADOWS
OAMR
OR MUNICIPAL FINANCE OFF
OR PLANNING INSTITUTE
OREGON STATE LIBRARY
OREGON ZOO
RANDALL G LANGBEHN mc
ROBERT MOLZAHN
SBM ENTERPRISES INC
SHERRY TROBEC
SIGNWORKS OF OREGON INC
S 1 LKE COMMUNICATIONS INC
SPIRIDON RACE MANAGEMENT
TACTICAL COMMAND INDUSTRI
TESTAMERICA ANALYTICAL TE
UNITED STATES POSTAL SERV
USA BLUEBOOK
USA SECURITY
UTILITY VAULT
B/:o <\".
t~ / ~ -,,' : (;
hI 1 ~ I ,-' (I
6 / ~ "i I .
rs,.. : b .
8/1 b .
h.' 1.'1 .' c.,
tj / ; ."
ri / . t\:
b,' 1 ~,
f. I ].-
6,' .i~, . I' J ~
H,' j hi.
t_\ / ~ t.
;,-,/ . b
R / ~ c
5/ . tl
h/.'1
8/; f / . (.
ri./ 1 t',;' "
8/'. ri I:l I) );
b.l . b
'6/1 ri'/.
8,' j r ::.1 t
8/ .:. 6 / :' .' ~, :.:
8/1 t' I :' "'
d,' l b / : J '..' (
H ,I: b ' :'
8/ 1 ci '2
tl,l :5/ ,,' 1 -' {..
a;'lb"LOOr,
8 / : ri / ;' ~ ~l
8/1b/:."Gu
a/looe;'"
8!lb/2U()C
8!:0/C of
ii/Ibj :~c.c:c,
6/18/2JU6
B / 1 h ,/ .2 ,:; ~I (]
8/ ; b I ~
S;' 1 h ; ~'I_' L j t
8/1 b/:'IJUt,
6/18/":,J06
CHECK REGISTER
STAT1JS
RECONCI LEl)
RECONCILED
RECONCIL~[)
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCI LED
RECONCILED
RECONc'I LED
RECONCILED
RECONCl LED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONC I LEl!
RECUNC I LEf)
RECONC I I.ED
RECONC II Eli
RECONC I LEt;
RECONCILED
RECONCILE"
RECONCILEZ'
RECONCILED
RECONC I LEr;
RECONCILED
RECONCII.E!1
RECONCILED
RECONCILED
RECONC I La'
RECONCILED
RECONrlLED
RECONCILED
RECONCILED
RECONCILED
RECONCILEI'
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCI LED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILE9
RECONCILEfJ
RECONCILED
RECONCILED
RECONCILED
UPDATED CHECK AMOUNT
YES
YES
YES
YES
YES
YES
YES
Y!-:S
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
19.77
249.87
274.30
5.00
68.11
339.57
4.932.50
35.93
3,904.50
697.85
818.11
882.45
3,868.81
291. 03
616.00
92.71
179.95
60.02
858.00
233.23
170.00
33,153.00
89.00
98.20
743.50
149.70
410.00
400.00
25.00
83.40
30,134.00
1,289.97
2,067.90
9,376.10
443.99
100.00
85.00
465.00
935.00
301.60
653.00
44.83
1,511.00
42.58
20.00
62.16
567.00
179.00
135.00
39.00
291.16
74.85
400.00
RECONCILED AMT
19.77
249.87
274.30
5.00
68.11
339.57
4,932.50
35.93
3,904.~0
6g7.B5
818.11
882.4S
3,868.81
291.03
616 00
92.71
179.95
60.02
858.00
233.23
170.00
33,153.00
89.00
98.20
743.50
149.70
410.00
400.00
25.00
83.40
30,134.00
1,289.97
2,067.90
9,376.10
443.99
100.00
85.00
465.00
935.00
301.60
653.00
44.83
1,511.00
42.58
20.00
62.16
567.00
179.00
135.00
39.00
291.16
74.85
400.00
rAL~F.
AP0460
VEEOT
D] I."FERENCE
.00
.00
.00
.00
.00
.00
.00
00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
00
.00
.00
00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
ltlOUlJBURN L 1 VI-.
DATE 9/20/06
TIME H,25,',CJ
CHECK
t.;)
-.t
85372
85373
H5374
8537~
85376
85377
8S378
85379
85380
8S38]
85382
8538,
85385
85387
85388
8S389
85390
85391
85392
85393
85394
85395
85396
85397
85398
85399
85400
85401
85402
85404
85405
85406
85407
85408
85410
85411
85413
85414
85415
85416
85417
85418
85421
85422
85423
85424
85425
H5426
85427
8S429
85430
85431
85433
~
CITY OF WOODBliRN
ClIlXK [JATE
I't... Y EI N^f'J:E
---=-;=====_.._~:===========---=-=====~=---
8/18/20iJh
8/18/2006
8/18/2006
8/16/2006
8/18/2006
8/18/2006
H/ H/2006
8/3]/2006
8/31/2UD6
8/31/2006
8/31/2006
8/24/2006
8/24/2006
8/24/2006
8/24/2U06
8/24/2006
8/24/2006
8/24/2006
8/24/20iJ6
8/2.1/2006
8/24/2006
8/21/2006
8/24/200"
8/24/2006
8/24/200r.
8/24/2006
8/24/20U6
8/24/200C
8/24/200t
8/24/2006
8/24/2006
8/24/2006
8/24/200r.
8/24/2006
8/24/2006
8/24/2006
8/24/20u6
8/24/2006
8/24/2006
8/24/2006
8/24/2006
8/24/2006
8/24/2006
8/24/20fJ6
8/24/2006
8/24/2006
8/24/2006
8/24/2006
8/24/2006
8/24/2006
&/24/2006
8/24/2006
8/24/2006
VAL [;2 VOGE~--,E
VER I ION WIRELESS
Wi'"PN CHAMRER OF ("CM~IERCE
WESTERBERG DRILLING INC
~..Jo(~~rHnJRN TO(~ETHER
'd:_~ (,jj.:,;'PHICS
CYj.lTlIIA A MURRISON
RU:'l;F:f.'T RODRICUEZ
,1lJ....tJ M^TA
CH, 1 'r10PJlER D cTUDSON
VA;,i.",', MAl LING SERVICE IN
I, " A DR I LLING SERVICE IN
AT " '[
"A,," INDUSTRIES INC
e'::.liHtlIA INSPECTION INC
"C' ',.E STATIONERY COMPANY
i 'A: L'{ JOlJRNAL OF COMMERCE
:11\;J~~r Fe' C:HOE MFG CO
:,[.', fvlFii I A EAST
1;=. tX'j-"ll-iWEST INC
z :-;t~Lr.,'s SlJPPLY INC
!:':;:\)~;,[-J~: ELECTRIC
r; b?UBAKER PA INTING
1..;;:, :,:Nt..;INEERS INC
:~f'\7NG;:::R IN\'
,~, ,it' flAC'KEJlZIE ENGR INC
FJI-JLER ro INC
;:,.,\I'SLT INNOVATIONS
:1';;' t~P'.FI\ CHEVROLET
:"J"'1;11 K I NET! CS
: ,fl.'" C FF I CE SOLUTIONS
INi',;,STATE AUTO PARTS WHS
" 'l' lTJONS CONSULTING INC
.. ,; f'L'iGT CORPORATION
Le'" SCHWAB TIRE CENTER
" .,., f-iROS BIJILDING SUPPLY
r-:;: :-?()Fl1ELING INC
tL.,':.IFT OF OREGON INC
N_'f';'HSIDE TRUCKS & EQUIPM
'de. ('ALL CONCEPTS INC
_" DIoPT Of MOTOR VEHICLE
.. [I;':PT OF TRANSPORTATION
Pl,-TLAND GENERAL ELECTRIC
~ ; r";~-;EY I S RADAR
.<;JETKY NORTHWEST SALES
'.! ,RRA S PRIlJGS
,. ;;,VA TECHNOLOGIES
Sf R INT (AIRLINK)
H:,. SYSTEMS INC
,; CRANE & HOI ST INC
V 2:ZGN WIRELESS
V KING INSTRUMENT LABORAT
i; ~CO DI STRIBUTION INC
CHECK REGISTER
STATUS
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
UPDATE.!' 1'!If::K AMOUNT
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
fES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
RECONCILED AMT
PAGE
AP0460
VEEOT
---._--------------------------- --- ---------
._-------------------------------------------~--
DIFFERENCE
25.00
80.45
7,500.00
112.50
225.00
998 00
1.726.03
1,358.53
500.00
756.86
474.75
4,985.00
117 87
377.81
2,027.'00
196.14
426.88
103.95
115.49
280.00
163.00
5,502.00
2,000.00
649,15
273,72
7,369.99
35.00
294.90
298.81
657.09
161.83
42.45
300.00
1'0,538.00
30.20
478.95
5,054.06
2"8.00
19,993.00
110.25
63 50
24.88
],602.29
77.00
16.49
137.28
1,340.96
62.28
1,840.00
120.00
469.05
500.00
5,101.59
25.00
80.45
7,500.00
112.50
225.00
998.00
1,726.03
1,358.53
500.00
756.86
474.75
4,985.00
117.87
377.81
2,027.50
196.14
426.88
103.95
115.49
280.00
163.00
5,502.00
2,000.00
649.15
273.72
7,369.99
35.00
294.90
298.81
657.09
161.83
42.45
300.00
15,538.00
30.20
478.95
5,054.06
258.00
19,993.00
110.25
63.50
24.88
1,602.29
77.00
16.49
137.28
1,340.96
62.28
1,840.00
120.00
469.05
500.00
5,101.59
.GO
.au
00
.ou
00
.00
00
.00
00
00
.l)O
.00
.00
00
00
.Ou
.00
.00
.00
.oe,
.00
00
,00
00
00
00
.00
00
. O~'
.00
.00
.00
00
.00
.00
.00
.00
.00
.00
.00
.00
.00
00
.00
.OC
.00
.00
.00
.00
.00
.00
.00
.00
~'ic;<.)UBt;kN L 1 VI-.
DATF. 9/2Q/(l(j
I T t'J1.:: t~;' 5 t.;,n
CHF.'::K
."HECK DATE
- - - - - - _. - -. - -. .- - - - - - -
---------- --------------------- -------------
PAYEE NAME
bS.J3h
8S437
1:1':.418
8 '"',4 -1 0
854.) 1
h ;",4,~)
8 54.J ~
8,',14 'I
r..A:.J i< A P
r:F(C:~L': r t-:[)
iJO'!" R E('On_' I LrD
VU1:";t-"D
~JI-'!JA TEil
~:~T UPDATED
t.;)
00
.
8/24/2006
8/31nOOb
8/31/2006
"/31/2006
8/31/2006
8/31/2006
,,/11/2006
b/ 11 /200b
rl)TAL:
WOODBURN GARAGE DO,)j; INC
SAUL E. ALVAREZ
LYDIA T GUERRERO
ANNA M ARREDONDO
NATALIA CAM
WOODBURN YOU1i1 BALl, IhSN
CUMMINS NW
DARRIN LIMESAND
1;''' CHECKS
32 ~, CHECKS 2, 14 q, -\4 H .;.-/
CHECKS 00
CHECKS C C
32:, CHECKS 2, H9, -\4 ti
CHECKS
,:
r Y U F WOO D BUR N
PAGE
AP0460
VEEOT
CHECK REGIS",'ER
STATUS
UPDATED CHECK AMOUN1
RECONCll,ED AMT
DIFFERENCE
~=======================================~==~-==~-=============:==============
RECONCILED YES 85 .00 85.00 .00
RECONCILED YES 813 .63 813.63 .00
RECONCILED YES 775 .48 775.48 .00
RECONCILED YES 848 .6'/ 848.67 .00
RECONCILED YES 802 .88 802.88 ,00
RECONCILED YES 467 ,"0 467.50 .00
RECONCILED YES 790 39 790.39 .00
RECONCILED YES 400. 00 400.00 .00
2,149,348 l' L, 149, 348 17 .00
8E
CITY OF WOODBURN
Community Development
MEMORANDUM
270 Montgomery Street
Woodburn, Oregon 97071
(503) 982-5250
Date:
September 5, 2006
To:
Jim Allen, Community Development Director
From:
Building Division
Subject:
Building Activity for August 2006
\ ----.-----
I 2004 2005 2006
I
I Dollar Dollar Dollar
i
I No. Amount No. Amount No. Amount
New Residence Value 8 $1,375,900 3 $363,099 4 $844,890
Multi Family 0 $0 2 $230,587 0 $0
Assisted Living Facilities 0 $0 0 $0 0 $0
Residential Adds & Alts 5 $64,600 1 $11,731 6 $95,878
Industrial 0 $0 0 $0 0 $0
Commercial Value 9 $254,976 6 $293,102 11 $1,325,830
Signs, Fences, Driveways 6 $12,900 3 $6,545 2 $166,400
Manufactured Homes 0 $0 0 $0 1 $60,000
TOTALS 28 $1,708,376 15 $905,064 24 $2,492,998
Fiscal Year (July 1- $5,563,386 $10,181,708 $3,511,162
June 30) to Date
I CJ."';".:""lJI ty Ct:'d':JC",,'-er", 2...). .;,1 ~ eu ,(k,:{] ,Actlvlty'Elcg.Acl~=,~,r,~tlcg A-:t '.1:,/- ""~(:'-(:~;2gty - Au:Just 2C'~6 wpd
'" .....
SF
WOODBURN PUBLIC LIBRARY
MONTHLY REPORT FOR AUGUST 2006
I. CIRCULATION:
10,997
Previous:
2005
2004
2003
10,122
11,359
13,906
CURRENT
PEOPLE COUNT
19,420
Previous:
2005 15,448
2004 15,913
2003 13,192
In-House Use: 2,517
II. INTERLIBRARY LOAN
Books Loaned: 2,033
CCRLS: 2,023
All in-state: 8
Out-at-state: 2
Books Borrowed: 1,592
CCRLS: 1,492 All in-state: 5
Out-at-state: 5
III. REFERENCE
Woodburn Reterrals Other Total
2006 475 15 461 951
2005 502 1 460 963
2004 793 12 721 1,526
2003 841 37 929 1,807
Database Usage: 2006 2005 2004
(Not all databases 428 429 605
included)
IV. COMPUTER USAGE
2006 2005 2006 2005
Adults:Average # sessions: 4,988 n/a Average session length: 23 min. n/a
Children 979 839 Avg/open hrs 4.07 4.00
V. LIBRARY SPONSORED PROGRAMS
Adults: 5 No. Attending: 2,555
Children: 15 No. Attending: 256
VI. VOLUNTEER HOURS WORKED:
165 HOURS
VII. FINANCE
$1,411.75
New Adds: 313
PATRON LOAN COUNT
10,470
AUGUST 2006
30
. .....
~:1......-.J"ty~
t$.. """"':-i'~ll ., ....~
~. ,-.
~ ~ '
WOODBURN
I 'i : ,) r i' J { a r l d '.f! S ..,
8G
~~
.
.
September 20, 2006
FROM:
Honorable Mayor and City Council through City Administrator
Public Works Program Manager ./~ ~
TO:
SUBJECT:
Canby Transit Ridership on Canby to Woodburn Service
INFORMATION:
The City of Canby bus service to Woodburn has been running since August 1,
2006. Canby modified their initial route on September 11, 2006. Canby has
decided that this recent change will be their route and are printing a schedule
for the new route. Copies of the new schedule will be provided to Council at
the September 25, 2006 Council meeting.
The ridership during the first 6 weeks of operation averaged 56 riders with several
days in the 80s. Canby has been satisfied with this initial ridership. The initial
route had different stops in the morning and afternoon than during the middle
of the day and this arrangement confused some riders. The modified route
eliminated this difference and all routes during the day are now the same.
Canby is going to publicize the route availability more now with a final route
established and they anticipate that ridership will increase.
There are some people using the service for a trip within the City - get on and
off the bus within Woodburn - but this number is thought to be small at this time.
Canby has indicated that they would monitor those trips.
Agenda Item Review: City Administrat
City Attorney _
Finane
31
~,. ...,.
~--.{,y~
~~W4
WOODBURN
I 'j ~ ~ r ? J , ,I t t d , ~ $ q
8H
~~
.
.
September 20, 2006
FROM:
Honorable Mayor and City Council through City Administrator
Public Works Program Manager #ff /~
TO:
SUBJECT:
Tree Removal Request at 1289 Astor Way
INFORMATION: The property owner at 1289 Astor Way had asked for an
evaluation of the street tree in the Astor Street right of way in July 2006. The
Maintenance Superintendent completed his evaluation of the tree on July 21,
2006 but unfortunately did not complete a letter to the property owner with his
decision. The attached recent letter to the property owner apologized for the
delay. Following the property owner's request to City Council at the September
11, 2006 the City requested that an arborist look at the tree. A copy of the
arborist report along with the earlier assessment by the Maintenance
Superintendent is attached.
Both evaluations determined that the street tree is healthy and that the tree not
be removed. The arborist also indicated that root pruning at the driveway
approach would not damage the tree. The property owner has been provided
a letter stating that removal of the tree was not allowed and informing the
property owner of subsidy programs available for repair of the driveway
approach and also for professional pruning of the tree.
There has been no damage to the curbing or the street along the trees location.
The City water meter and utility lines have not been damaged or impacted by
the tree, however, the tree may have impacted the private sprinkler system.
There has been damage to the driveway approach that is the responsibility of
the property owner. Both reports on the tree indicated that the root system of
the tree had lifted the driveway approach.
If the property owner requests a subSidy for the replacement of the approach
the City will approve and will saw cut the curb as required and remove and
dispose of the concrete approach. This work approximates the City subsidy
allowed for concrete work in the right of way. The property owner would then
be responsible for root pruning and replacement of the approach. In addition,
within tree subsidy guidelines, professional pruning of the tree in accordance
with recommendations in the arborist report would also be approved.
Agenda Item Review: City Administrator
City Attorney L-
Finane
32
.. "....
WOODBURN
ORE G 0 N
I II C L' r I' c' r d I " d
1 8 S c.J
Mr. Robert Musser
1289 Aster Way
Wmdbum, OR. 97071
September 21, 2006
RE: Tree Removal
Mr. Musser
Please accept my apology for the delay of this \etter. My job is to make contact with residents lmd answer
questions about trees. I made an assessment of your tree on July 21,2006 but with the busy summer street
maintenance activity did not complete a reply letter.
Please accept this letter as confirmation and -.vriuen documentation that your request for removal of a street tree
adjacent to property you own at 1289 Aster' Way is den ied. Staff has evaluated the tree lmd found the tree to bt: in
a healthy and safe conditim. The tree may be pnmed by a certified arlXlfist and further assessed for root pruning.
In accordance with Ordinance #1908, a streettnx is the responsibility of the adjacent property owner; this
Includes the cost of pnming. The city does have a tree subsidy prognun to assist the affected property owner with
tree pruning costs. There is also a subsidy program to assist with replacement of a portion of your driveway
apnm due to right of way tree damage. Applications and information (m the sidewalk/approach and tree subsidies
is enclosed. For questions on txM of these subsidy program'i please lXmUict Julie M(x>re at 503-982-5247.
For your reference and information, I have included a lXJPy of Ordinance # 1908 that describes the pruning and tree
care procedures. I appreciate your effort lmd lXxJpt:ratkm with the City in preserving and maintaining the value of
trees in our neighborhoods. If I can be of any further assistance please don't hesitate to lXmtact me at 503-980-
2424.
Best regards,
enclosures
1",1,10< \l.....\, \l.._,,_~ 110'....,,"
33
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r~
Tree Assess1nent
Date
July 21, 2006
Address
1285 & 1311 Astor Wa
Specific Location of Tree
Near street between houses
Type of Tree Sweet Gumu LlqUldambar styraclflua
Evaluator
Matt Gwynn, Public Works Maintenance Superintendent
Tree Designation
Street Tree
Assessment This is a large Sweet Gum, between properties listed above The tree shows signs of being
trimmed back excessively in the past but has recovered nicely The tree is one of several
along Astor Way that are part of Woodburns heritage. There is evidence that the tree has heavl
up the driveway apron but is not used as criteria to determine tree removal The tree looks to
be In a healthy condition, removal is not recommended.
Recommendation
Conclusion
(J:
34
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I
From rite Roals Up
September 19, 2006
City of Woodburn
Matthew K. Gwynn
270 Montgomery Street
Woodburn, OR 97071
Dear Mr. Gwynn,
As per your request we have inspected the Sweet gum Tree located at 1289 Astor way.
Listed below is a health risk assessment.
Tree Characteristics
The species is Sweet gum (Liquidambar styraciflua), its OBH is 21.6", and the height is
47'. It is a single stem and grew in a dominant position. The live crown ratio is
approximately 88%. The tree is mature and is located in the street right of way.
The tree has had major pruning in the past with the top being removed cutting back to
large lateral branches.
Tree Health & Site Conditions
The overall foliage appearance is typical with good color, size, and density. There are no
structural problems with the stem or with the area of scaffold branch attachment. The
height is not nonnal based on its diameter because of past topping of the crown. The root
base is slightly elevated, but no signs of soil movement, heaving, or cracking.
There are signs of decay in all of the areas associated with the topping. Sweet gwn is
prone to decay if exposed wood isn't allowed to heal.
Comments and Observations
Hazard Rating:
Failure pOlenlial + Size of Pari + Target Rating = Hazard ROling
2 + 1 + 2 5
This tree has a haLMd rating of 5 out of a possible 12. The failure potential could be
reduced to a one if pruning occurred., and poor branch attachments were removed. The
emphasis should be on weight reduction throughout the canopy to reduce the stresses to
the lower crot<.:hcs were lopping was performed. TIlere i~ little lo no obvious deadwood
either in the scaffold branches or the smaller laterals. Tne pavement has been elevated
due to root expansion. This could be corrected wilh seleclive root pruning, and re-
aligning that section of pavement.
1477 SE I~I Avenue; SUite 108-207. Canby, OR 97()[1, Ph()ne~ . Office (~Ol) 21i6.K7!ll. Fax (501 2M) H~'12
35
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The major concern is the past pruning practices. Topping is detrimental to the tree and
produces structural problems that may not have existed prior.
Photo's Taken
Picture
1
2
3
4
5
6
Shows heaving of sidewalk
Over view of entire tree
Smaller upright leads due to topping
Major scaffold attachment / topping cuts
Decay in topped area
Decay in topped area
We appreciate the opportunity to submit this report. If you should have any questions
please feel free to call us at (503) 266-8783.
Respectfully,
~~
President
ISA Certified Arborist NJ-Q 143
36
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September 25, 2006
TO:
FROM:
Honorable Mayor and City Council through City Administrator
John C. Brown, City Administrator~
SUBJECT:
Library Exclusion Ordinance
RECOMMENDATION:
It is recommended the City Council adopt that attached ordinance establishing
rules of conduct for the Woodburn Public Library; providing for enforcement
procedures; and declaring an emergency.
BACKGROUND:
In July 2003, the City Council amended the Woodburn Park Ordinance to add a
section creating a park exclusion process. The ordinance was amended again
in 2004 to reflect changes required by the federal courts and procedural
changes recommended by the police department. In brief, the exclusion
provisions provide a means of expelling violators of park rules for up to 180 days.
The park exclusion ordinance has proven an effective tool in reducing
dangerous behavior and that which is a nuisance to park patrons, although it is
rarely exercised.
Like other libraries, the Woodburn Public Library has rules for patron conduct.
These rules help maintain order and preserve an environment conducive to
reading, research, and study. The rules were approved by the Library Board,
and are enforced by Library staff. Some patrons violate these rules by acting in
a disruptive or inappropriate manner or in a manner that threatens the health
and welfare of other patrons and staff. Library staff attempts to correct this
behavior, but must sometimes seek assistance from law enforcement. Law
enforcement is effective for criminal acts, such as graffiti. vandalism, or violent
behavior, but is less effective when the behavior in question is not criminal. In
recent years, boisterous behavior has increased, and makes some patrons and
staff feel unsafe. Such behavior, however, may not be a crime or infraction and
law enforcement personnel may not be able to effect compliance. Some
patrons have indicated they will not frequent the library because of these
Agenda Item Review:
-7
City A Horney ~
Finance( LJ.t y!
Honorable Mayor and City Council
September 25. 2006
Page 2
.
.
incidents. Incidence of graffiti and vandalism is also increasing in the library. a
situation that recently prompted restrictions on the use of restrooms.
DISCUSSION:
After discussing this matter with Library staff, the Police Chief, and the City
Attorney. I requested the City Attorney to draft a Library exclusion ordinance for
your consideration. The ordinance gives Law Enforcement additional tools with
which to be effective, and will serve as a disincentive to disruptive behavior.
The Library Board approved this approach at its September 13, 2006 meeting;
and joins the Police Chief, the City Attorney, and me in recommending that you
adopt the ordinance.
The Courts have stated that access to a public library is essential to the
democratic process. Reasonable regulations can be passed, however, if they
are in conformance with the US. and Oregon Constitutions and are applied in a
constitutional manner. Accordingly, the attached ordinance was drafted
taking into account Court decisions addressing constitutional limitations. It also
took into account the following considerations:
. Other existing ordinances in comparable cities
. The Woodburn Park Exclusion Ordinance
. Library security staff and Police recommendations
Its success will rely on adequate training of city officials, including Library staff,
law enforcement personnel, and code enforcement officers.
For consistency of application and procedure. and for legal defensibility,
exclusion provisions of the Library Exclusion Ordinance match the Park Exclusion
Ordinance. One violation will normally result in a 30-day exclusion. A repeat
violation in a two-year period results in a 90-day exclusion; two repeat offenses
within a two-year period results in a l80-day exclusion. These penalties are
exclusive of any that may be imposed by the courts for additional violations.
Due process provisions are also included to protect individual rights, as well and
the City and City officials. These include Municipal court review and temporary
waiver authority; the latter is granted to the City Administrator to address
instances where it may be appropriate to allow a person who has been
excluded to return to the premises for a limited period.
39
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Honorable Mayor and City Council
September 25, 2006
Page 3
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Violations fall into two categories, those that result in immediate exclusion, and
those that result in issuance of a warning prior to exclusion. Those in the first
category encompass:
. Criminal Conduct
. Sexual Conduct
. Possessing or consuming alcoholic beverages
. Possessing or consuming any controlled substances
Actions resulting in a warning prior to exclusion encompass:
. Disruptive conduct
. Improper use of library materials
. Soliciting, petitioning, and distributing written materials
. Interfering with the free passage
. Roller skates & skateboards
. Smoking or other use of tobacco
. Animals (with legal exceptions)
. Improper use of restrooms
. Noise from electronic equipment
. Failing to leave the library at closing time
. Eating or drinking except as expressly allowed
A third category is also created, to address actions where a violator IS
immediately excluded, but only until the behavior is corrected:
. No shirts
. No shoes
Put into practice, following training, Library staff will assess violations of the
ordinance, and act in one of two ways: they will immediately call the Police
Department for violations fitting into the first aforementioned category. Police
will be dispatched to the Library, assess the situation, and if appropriate will cite
and expel violators. Offenders may also be charged for other violations, and
processed accordingly. For violations of the second category, Library staff will
contact the patron, and warn them to cease the offending behavior. If
compliance is not obtained with that warning, staff will contact the Police
department. and police or code enforcement officers will be dispatched to
assess the situation, and if appropriate cite and expel violators. Police will
contact the parents of youthful violators. A database will be maintained by the
Police department to track violations, for the purpose of addressing the
40
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Honorable Mayor and City Council
September 25, 2006
Page 4
.
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exclusions that accrue to repeat violators. Those who have been expelled may
not return to the Library, except under waiver, for the prescribed period. Those
who do can be charged for trespass, and arrested.
Our experience with the Park Exclusion Ordinance suggests this ordinance will
probably be applied sparingly after a few uses, but also suggests that it provides
an effective disincentive to disruptive behavior. As the ordinance provides an
effective tool for Library and Police staff to maintain a welcoming and safe
environment at the Library, your approval is requested.
The school year recently began. Based on past experience, disruptions at the
Library increase in frequency at the beginning of the school year. Accordingly,
an emergency clause has been added to this ordinance, so it can be used
immediately, if necessary.
FINANCIAL IMPACT:
The recommended action should not significantly affect staffing costs
associated with maintaining Library rules. All actions to enforce the ordinance
will be conducted by existing personnel. One of the anticipated benefits of the
recommended action is a reduction of vandalism, and the attendant cost
savings that result from the need for less maintenance and repair, and
replacement of Library materials.
41
" "..,.
COUNCil BilL NO.
ORDINANCE NO.
AN ORDINANCE ESTABLISHING RULES OF CONDUCT FOR THE WOODBURN PUBLIC
LIBRARY; PROVIDING FOR ENFORCEMENT PROCEDURES AND AN EXCLUSION
PROCESS; AND DECLARING AN EMERGENCY.
WHEREAS, the Woodburn Public Library is supported by taxpayers who
expect it to be a comfortable and secure place for reading, researching,
studying, writing, and attending programs; and
WHEREAS, the City is responsible for establishing rules of conduct to
protect the rights and safety of all Library users and to preserve and protect
Library materials and facilities; and
WHEREAS, the City has a strong commitment to intellectual freedom and
access to information; and
WHEREAS, the City intends for the Library rules to be enforced in a fair and
reasonable manner for the comfort and protection of all who use the Library;
and
WHEREAS, in instances where it is necessary, City staff and/or Woodburn
Police Officers will intervene to stop prohibited activities and behaviors; and
WHEREAS, failure to comply with the Library rules could result in removal
from the premises and exclusion from the Library; and
WHEREAS, this Ordinance provides adequate due process so that the
rights of the persons subject to its provisions will be fully protected consistent with
applicable law;
WHEREAS, the Woodburn Public Library Board has reviewed and discussed
this ordinance and recommend its passage, NOW, THEREFORE,
THE CITY OF WOODBURN ORDAINS AS FOLLOWS:
Section 1. In addition to other measures provided by law, any peace
officer, as defined by ORS 133.005(3) or any City of Woodburn Code
Enforcement Officer may exclude any person from the premises of the
Woodburn Public Library as provided in this Ordinance.
Page 1 - COUNCIL BILL NO.
ORDINANCE NO.
42
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Section 2. No person shall enter or remain on the premises of the
Woodburn Public Library at any time after a Notice of Exclusion issued under this
Ordinance is in effect.
Section 3. A Notice of Exclusion issued under this Ordinance shall be for
thirty (30) days. If the person to be excluded has been excluded from the
premises of the Woodburn Public library at any time, within two years before the
date of the present exclusion, the exclusion shall be for ninety (90) days. If the
person to be excluded has been excluded from the Woodburn Public Library on
two or more occasions within two years before the date of the present
exclusion, the exclusion shall be for one-hundred eighty (180) days.
Section 4. When there is reasonable cause to believe that a person has
committed any of the following acts on the premises of the Woodburn Public
Library, a Notice of Exclusion shall be issued and the person shall be directed to
leave the library without first being give a warning:
(A) Any activity that would constitute a violation of any federal or
state criminal law.
(B) Engaging in sexual conduct, as defined under ORS 167.060.
(C) Possessing or consuming any alcoholic beverages.
(OJ Possessing or consuming any controlled substances in
violation of ORS Chapter 475.
Section 5. When there is reasonable cause to believe that a person has
committed any of the following acts on the premises of the Woodburn Public
Library, a Notice of Exclusion shall be issued only after the person has first been
given a warning and a reasonable opportunity to desist from the violation:
(A) Engaging in conduct that unreasonably disrupts or interferes
with the normal operation of the library, or disturbs library staff or patrons. This
conduct includes but is not limited to abusive or threatening language or
gestures, conduct that creates unreasonable noise, or conduct that consists of
loud or boisterous physical behavior.
(B) Using library materials, equipment, furniture, fixtures or
buildings in a manner inconsistent with the customary use thereof; or in a
destructive, abusive or potentially damaging manner, or in a manner likely to
cause personal injury to the actor or others.
Page 2 - COUNCIL BILL NO.
ORDINANCE NO.
43
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(e) Soliciting, petitioning, distributing written materials or
canvassing for political. charitable or religious purposes.
(0) Interfering with the free passage of library staff or patrons,
including but limited to, placing objects such as bicycles, skateboards,
backpacks or other items in a manner that interferes with free passage.
(E) Operating roller skates, skateboards or other similar devices.
(F) Smoking or other use of tobacco.
(G) Bringing an animal into the library, except a Seeing Eye or
Hearing Ear dog, or other animal trained to assist a person with a disability.
(H) Improperly using library restrooms, including but not limited to,
bathing, shaving, washing hair and changing clothes.
(I) Using personal electronic equipment at a volume that
disturbs others, including but not limited to, pagers, stereos, televisions and
cellular phones.
(J) Failing to leave the library at closing time.
(K) Eating or drinking except as expressly allowed by the Library
Director in the course of a library-approved event.
Section 6. Where there is reasonable cause to believe that a
person has committed any of the following acts, the person may be directed to
leave the premises of the Woodburn Public Library until the problem is
corrected:
(A) Not wearing shoes or other footwear.
(B) Not wearing a shirt or other covering of the upper body.
Section 7. A Notice of Exclusion under this Ordinance shall specify the
date the exclusion is to commence, the term of the exclusion, the provision of
law that the person violated, and a brief description of the offending conduct.
It shall be signed by the issuing party. The Notice of Exclusion shall provide
information concerning the right to appeal the notice and to apply for a
temporary waiver from the effects of the notice warning of consequences for
failure to comply shall be prominently displayed on the notice.
Section 8. Notices of Exclusion shall take effect immediately except that
if a timely appeal is filed under this Ordinance, the effectiveness of the exclusion
Page 3 - COUNCIL BILL NO.
ORDINANCE NO.
44
shall be stayed pending the outcome of the appeal. If the exclusion is affirmed,
the remaining period of the exclusion shall become effective immediately upon
issuance of the Woodburn Municipal Court decision, unless the Court sets a later
effective date.
Section 9. A person receiving a Notice of Exclusion may appeal to the
Woodburn Municipal Court to have the notice rescinded or the exclusion period
shortened. In order to be timely, an appeal must be filed within five (5) days of
receipt of the Notice of Exclusion.
(A) The appeal need not be in any particular form, but should
substantially comply with the following requirements:
(i) Be in writing
(ii) Identify the date, time, and place of the exclusion
(iii) Identify the name and address of the appealing party
(iv) Identify the official who issued the exclusion
(v) Contain a concise statement as to why the Notice of
Exclusion was issued in error
(B) A copy of the appeal shall be served on the City Attorney.
(C) An appeal hearing shall be conducted by the Woodburn
Municipal Court and a decision on the appeal shall be made by the Court
within ten (10) days after the appeal is filed.
(0) At the appeal hearing the City and any interested parties
shall have the right to present evidence and witnesses and be heard. After due
consideration of pertinent information and testimony the Court shall issue a
written decision. The decision of the Court shall be final.
Section 10. At any time within the exclusion period, a person receiving a
Notice of Exclusion may apply in writing to the City Administrator for a temporary
waiver from the effects of the notice for good cause shown. In exercising
discretion under this section, the City Administrator shall consider the seriousness
of the violation for which the person has been excluded, the particular need of
the person to be on the premises of the Woodburn Public Library during some or
all of the period of exclusion, such as for work or to attend or participate in a
particular event (without regard to the content of any speech associated with
that event), and any other criterion the City Administrator determines to be
relevant to the determination of whether or not to grant a waiver. The decision
of the City Administrator to grant or deny, in whole or in part, a waiver under this
section is committed to the discretion of the City Administrator, and is not
subject to appeal or review.
Page 4 - COUNCIL BILL NO.
ORDINANCE NO.
45
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Section 11. This ordinance being necessary for the immediate
preservation of the public peace, health and safety because the Woodburn
Public Library rules of conduct need to be in effect close to the beginning of the
school year, an emergency is declared to exist and this ordinance shall take
effect immediately upon passage by the Council and approval by the Mayor.
Approved as to form:
rrJ'Yv1r ~
City Attorney
l' - Z l - 2 =,f) 6
Date
Approved:
Kathryn Figley, Mayor
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
A nEST:
Mary Tennant City Recorder
City of Woodburn, Oregon
Page 5 - COUNCIL BILL NO.
ORDINANCE NO.
46
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WQQDBURN
"t=Jri'''raftJ ,~q<1
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.
.
September 18, 2006
SUBJECT:
Honorable Mayor and City Council through ~ Administrator
Public Works Program Manager q fl-----
Transit Operating Grant Agreement
TO:
FROM:
RECOMMENDATION: Approve the attached resolution entering into ODOT Grant
Agreement No. 23344 with the State of Oregon to receive $120,109 in public
transportation operating assistance funding and authorizing the City
Administrator to sign the agreement on behalf of the City.
BACKGROUND: The City has been receiving annually operating assistance from
the Federal Transit Administration's public transportation operating assistance
program for small cities and rural areas since the early 1980's. These federal
funds are administered by the Oregon Department of Transportation and the
City applies for these funds each year.
DISCUSSION: This agreement provides for $1 20,109 in assistance for providing
public transportation service. The current federal transportation reauthorization
act. SAFTEA-LU, significantly increased the amount of small City and rural area
transit operating funds and this years federal operating assistance is
approximately 85% greater than last year. This increased funding level should be
maintained close to this year's assistance level through the usual six-year life of
the current transportation reauthorization act. The reauthorization also changed
the match requirements for these grants and each state now has a match
formula. For Oregon, the City grant match is 43.92% and the federal match is
56.08%. During the budget approval process the increased federal operating
assistance funds were allocated to increases in service hours by increasing
personnel and materials and services budgets. The City attorney reviewed the
agreement. Staff recommends that the resolution be approved authorizing City
Administrator to sign the agreement on behalf of the City.
FINANCIAL IMPACT: This public transportation operating assistance funding is a
budgeted revenue source in the adopted 2006-2007 budget.
-~
"-
Agenda Item Review: City Administrator /.
City Attorney ~
Finane
47
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COUNCIL BILL NO.
RESOLUTION NO.
A RESOLUTION ENTERING INTO GRANT AGREEMENT NO. 23344 WITH THE STATE
OF OREGON AND AUTHORIZING THE CITY ADMINISTRATOR TO SIGN SUCH
AGREEMENT.
WHEREAS, the State of Oregon acting through the Oregon Transportation
Commission is authorized to enter into agreements and disburse funds for the purpose of
supporting public transportation pu rsuant to ORS 184.670 to 184.733, and
WHEREAS, the City of Woodburn has applied for federal public transportation
operating assistance funds under Title 49, United States Code, Chapter 5311, Small City
and Rural Areas Program, and
WHEREAS, the State of Oregon, Department of Transportation, has been
designated to evaluate and select recipients of assistance from federal funds available
under the Small City and Rural Areas Program, to coordinate grant applications and to
administer the disbursement of the federal assistance, and
WHEREAS, the State of Oregon, Department of Transportation, has approved
$120,109 in operating expenses forthe City of Woodburn to be used in support of public
transportation, NOW THEREFORE;
THE CITY OF WOODBURN RESOLVES AS FOllOWS:
Section 1. That the City of Woodburn enter into Grant Agreement No. 23344,
which is affixed as Attachment DAN and by this reference incorporated herein, with the State
of Oregon acting by and through its Department of Transportation to secure federal funds
through Title 49, United States Code, Chapter 5311 for the purpose of supporting public
transportation.
Section 2. That the City Administrator of the City of WOOdburn is authorized to sign
said agreement on behalf of the City.
Page 1 ~
COUNCIL BILL NO.
RESOLUTION NO.
48
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Approved as to form:
Lfj, fvO ;r::)
CJ - '2 L - Z {;'Q 0
City Attorney
Date
APPROVED:
Kathryn Figley, Mayor
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST:
Mary Tennant, Recorder
City of Woodburn, Oregon
49
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ATTACHMENT "A"
Due to the length of the attachment, it has not been
included with the Council packet. The attachment
will be available for review at the Public Works
office or at the council meeting.
50
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W9Q.DBVRN
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September 25, 2006
FROM:
Honorable Mayor and City Council .
John C. Brown, City Administrat~
TO:
SUBJECT:
Amendment to Agreement for Periodic Review Consulting Services
RECOMMENDATION:
It is recommended the City Council:
1. authorize the City Administrator to execute the attached Amended
Agreement for Consulting Services with Winterbrook Planning, and any
related documents, for fiscal year 2006-07; and
2. adopt the attached resolution approving the transfer of 10,000 from
General Fu nd Contingencies (001-901-9971-5921) to the Planning budget
(001-511-5821-5419).
BACKGROUND:
The City contracted in 2001 with Winterbrook Planning (Winterbrook) to provide
professional and technical support needed to complete the City's
comprehensive plan periodic review tasks. The contract was amended six times
between then and August 2004. Amendments increased the scope of
Winterbrook's assignment and compensation due Winterbrook for that work.
In August 2004, the City Council authorized me to execute an agreement with
Winterbrook Planning that superceded all previous contracts and which defined
all work to be conducted during fiscal year 2004-05, at a not-to-exceed cost of
$20.000. The agreement was amended in 2005 and earlier this year to expand
the scope of work and to increase compensation under the agreement to a
total of $90,000, for all services provided through the end of the 2005-06 fiscal
year. These services included taking the lead on the Period Review project in
the absence of a Community Development Director.
Agenda Item Review:
City Administrat
City Attorney ~
)
Finance /1;
51
Honorable Mayor and City Council
September 25, 2006
Page 2
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DISCUSSION:
In March 2006, the Council approved a $15,000 budget transfer to cover
Winterbrook's costs through June 30, 2006. Only $10,000 was budgeted,
however; the remainder was held in reserve in the planning budget to cover
any costs associated with county deliberations. Winterbrook expended all the
funds allocated to them for FY 2005-06 by June 30, 2006 and provided
approximately $4,000 in services beyond those contemplated under the
amended agreement. These additional services necessary, in large part, due to
the County's consideration of Periodic Review Work amendments, but were not
billed in time to be addressed prior to closing of the books for 2005-06. As a
result, the $5,000 that was held in reserve for that eventuality was returned to
General Fund balance, and must be re-allocated now in order to compensate
Winterbrook for services rendered.
An amendment to the compensation provision of the agreement is also needed
for Winterbrook's services for 2006-07. Together, these services are estimated at
$10,000, and will provide support for coordination between the City and OLCO
staff leading up to the LCOC hearing on our Urban Growth Boundary proposal,
and representation for the City at the LCOC hearing. Therefore, it is
recommended to amend Winterbrook's agreement to increase the contract
amount from $90,000 to $100,000, and expand the scope of work to include
services needed in 2006-07 to complete Periodic Review. These changes are
reflected in the attached Addendum to Agreement for Consulting Services.
Attached is a resolution approving a contingency fund transfer to the Planning
budget in the amount of $10,000.
FINANCIAL IMPACT:
The attached agreement increases total compensation for Winterbrook under
the August 2004 contract to $100,000 and provides compensation for services to
be provided in fiscal year 2006-07 in an amount not to exceed $10,000. Funds
are available in Contingencies to support these costs, and will need to be
allocated to the Planning budget at a future meeting. To date, $275,000 has
been expended to assist with periodic review and related tasks. Of that, the
General Fund provided $240,000, and $35,000 was provided by a State grant.
The attached contingency fund transfer reduces the Contingency Fund by
$10,000 and leaves a balance of $879,226 (9.6% of general fund expenditures) in
that budget.
52
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COUNCIL BILL NO.
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE TRANSFER OF OPERATING CONTINGENCY
APPROPRIATIONS DURING FISCAL YEAR 2006 - 07.
WHEREAS, Oregon Revised Statutes 294.450 allows for the transfer of operating contingency
appropriations within a fund to an existing appropriations category within the same fund during the year in
which appropriations are made, and
WHEREAS, a transfer of General Fund operating contingency appropriations is necessary to provide
for the completion of the Periodic Review of the City's comprehensive land use plan, NOW, THEREFORE,
THE CITY OF WOODBURN RESOLVES AS FOLLO\VS:
Section 1. That authorization is hereby given to transfer the following operating contingency
appropriation during fiscal year 2006-07:
GENERAL FUND:
Transfer From:
Operating Contingency
(001.901.9971.5921)
Transfer To:
Planning Department-Other Professional Services
(001.511.5811.5419)
$ 10,000
$ 10,000
Approved as to Form:?! '/~/la
City Attorney
C1Lzz/20C6
Date t I
APPROVED
KATHRYN FIGLEY, MAYOR
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST
Mary Tennant, Recorder
City of Woodburn, Oregon
53
"0, .,...... ..
ADDENDUM TO AGREEMENT
FOR CONSULTING SERVICES
BETWEEN CITY OF WOODBURN
AND WINTEROWD & BROOKS, LLC
THIS ADDENDUM TO AGREEMENT is entered into between the City of Woodburn, an
Oregon municipal corporation, hereinafter referred to as "City," and Winterowd &
Brooks, LLC, dba Winterbrook Planning, hereinafter referred to as "Consultant."
RECITALS
WHEREAS, in August 2004 the City and Consultant executed an agreement for fiscal
year 2004-05 (the "Existing Agreement"), a copy of which is attached hereto as Exhibit
"A" and incorporated herein; and
WHEREAS, in June 2005, the Existing Agreement was amended to increase the not-to-
exceed amount to $35,000 and expanded the scope of Consultant's services to the City,
a copy of which is attached as Exhibit "B" and incorporated herein; and
WHEREAS, in December 2005, the Existing Agreement was amended to further
expand the scope of Consultant's services and increased the not-to-exceed amount to
$80,000, a copy of which is attached as Exhibit "C" and incorporated herein; and
WHEREAS, in March 2006, the Existing Agreement was amended to further expand the
scope of Consultant's services and increased the not-to-exceed amount to $90,000, a
copy of which is attached as Exhibit "0" and incorporated herein; and
WHEREAS, it is again necessary to amend the Existing Agreement to increase the not-
to-exceed amount by $10,000 to $100,000, to cover estimated costs associated with the
review and adoption of the Woodburn Periodic Review and Urban Growth Boundary
amendment package for fiscal years 2005-06 and 2006-07.
NOW, THEREFORE, City and Consultant agree as follows:
Section 1. SCOPE OF WORK, contained in the Existing Agreement is revised to
read as follows:
SCOPE OF WORK
Under the direction of the Community Development Director or City
Administrator, Consultant will assist City in completing the following tasks:
WINTEROWD & BROOKS ADDENDUM TO AGREEMENT
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Task 1: Participate in meetings and teleconferences between City and DLCD
staff, regarding OLCO's review of the record, objections to the record, and
preparation of the DLCD staff report to LCDC.
Task 2. Prepare, as necessary, an annotated table showing where each
objection raised as an issue by DLCD is addressed in the periodic review record.
Task 3. Respond to questions that arise during DLCD review process.
Task 4. Coordinate with City to prepare written responses to key objections for
presentation to LCDC.
Task 5. Represent the City in the LCDC hearing process including presentation,
addressing key objections, and responding to questions.
Task 6. Perform related tasks as directed.
Section 2. CONSIDERATION, contained in the Existing Agreement is revised to
read as follows:
CONSIDERATION
City shall pay Consultant a sum under the existing and amended agreements not
to exceed $100,000 for all Consultant services. However, compensation may be
less than such maximum amount and shall actually be determined on a time-and-
expense basis for labor and direct expenses Consultant incurs, as follows:
Professional Services:
Principal Planner
Senior Planner
Planning Technician
Project Assistant
$120.00
$ 95.00
$ 60.00
$ 60.00
Expenses: Mileage will be reimbursed at the federal maximum per mile ($.48 in
2005); photocopies at $0.15 per page; faxes and scanning at $1.00 per page;
and direct expenses such as postage, long distance phone calls, etc., at cost.
Consultant will submit a monthly invoice to City indicating costs and expenses
incurred. The invoice shall include a summary of services provided. City agrees
to review the invoice, and to notify Consultant of any questions or disagreements
City might have with the invoice within ten days after receipt of the invoice. After
the ten-day period, or after questions or disagreements noted during the ten-day
period have been resolved to the satisfaction of the parties, the work performed
during the period covered by the invoice shall be considered satisfactory by City.
Payment of the invoice shall be within 30 days of accepting the invoice as
satisfactory .
WINTEROWD & BROOKS ADDENDUM TO AGREEMENT
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With the exceptions of the modifications approved by the parties in this Addendum to
Agreement, the Existing Agreement remains in full force and effect.
WINTEROWD & BROOKS, LLC
CITY OF WOODBURN
By:
By:
John C. Brown
Gregory Winterowd
Title:
Title:
Date:
Date:
WINTEROWD & BROOKS ADDENDUM TO AGREEMENT
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AGREEME~T FOR CONSULTING SERVICES
BETWEEN CITY OJ WOODBURN
AND WlNTEROWD " BROOKS, LLC
THIS AGREEMl.l\lT is entered into between the City of Woodbum, an Oregon municipal
corporation, hereinafter referred to u "City," and WiDterowd & Brooks. LLC, dba Wmter\xook
Planning. whose address is 310 SW 41'a Avenue, Suite 1100, Portland, Oregon 97204-230',
hereinafter referred to as "Consultant. "
RBCIT ALS
WHEREAS, City previously entered into penonal service agreements with Consultant to assist
City in accomplishing planning work tasks related to Periodic Review; and
WHEREAS, Consultant has created a substantial body of work related to the completion of tho
Periodic Review work tasks; and
WHEREAS, City is required to complete the Periodic Review work tasks and additional funding
is necessary fot Consultant to finish its work; and
WHEREAS, City will enter into this personal services agreement with Consultant which will
supercede aU prior agreements with Consultant regarding the same subject;
NOW, THEREFORE, City and Consultant agree as followa:
1. SCOPE OF WQ.~
Under the direction of tho Couununity Development Director, Consultant will assist City
in completing the following tasks:
Task 1: Citizen Involvement Ptoit'8M- Consultant will assist City in
implementing an etT~tive citizen involvement program consistent with Statewide
Planning Goal I, Citizen Involvement.
Task 2: Findinis. The Community Development Director win draft the findings
with assistance from the City Attorney's office. Consultant shall provide support,
including some new research and document review.
Task 3: County Coordination. Continued coordination with Marion County will
be required to (a) ensure formal adoption of the 35,000 population projection
agreed to by County, OLeO and OOOT staff; (b) address the Growth
Management Framework Plan policies, including the requirement for an amended
intergovernmental agreement; and (c) review and modify of draft reports. if
requested by County statT.
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Iuk 4: OLeD Coordinatism. Consultant will coordinate with OLCD staff
regardina reports Consultant baa prepared and the applicablo process.
Task S: City Puv.li9 Heariup. Consultant shall attend at leut two public hearings
- one before tho Ptannina CommisaiOD and one before the City Council.
Task 6: Maupin, Rcvilio~. It is anticipated that Consultant will wi" City in
revising the GIS map.. City's CIS specialist may also require advice and
assistance from I!cotrust. Consultant's GIS sub-consultant. Map revisions will be
needed to reflect the analysis and ultimate policy choices that are adopted by tho
City Council.
Task 7: Reoort Revisions. Consultant anticipatel that the existina reports will
need to be revised to retlect <al the results of the public hearlna PfOCCSIi (b) the
results of the City', small-scalo map ameD(hnent review; and (c) to address legal
concerns.
Task 8: Public Pacilities Review. Consultant shall wist City regardina tho need
to document City's capacity to provide sanitary sewer, water and storm drainage
facilities to land within existing UOB plus several proposed expansion areas.
Task 9: General City Coordinatioo. Consultant shall be available to respond to
questions from City statT that are not directly related to the above tasks, but are
likely to come up over the next 12 months.
Greg Winterowd, Principal Planner, shall be the project manager and shall report directly
to City. This Scope of Work replaces the Scope of Work in all previous contacts and
agreements with Consultant.
2. CONSIDERATION.
City shall pay Consultant a sum not to exceed 520,000 for all Consultant services.
However, compensation may be less than such maximum amount and shall actually be
determined on a time-and-expense basis for labor and direct expenses Consultant incurs,
as foUows~ .
PROFESSIONAL SERVICES:
Principal Planner
Senior Planner
Planning Technician
Project Assistant
$120.00
$ 95.00
$ 60.00
S 55.00
EXPENSES: Mileage will be reimbursed a.t the federal maximum per mil (S.37S in
2004); photocopies at SO.15 per pago; faxes and scanning at S1.00 per page; and direct
expenses such as postage, long distance phone calls, etc., at cost.
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Consultant will submit a monthly invoico to City indicatina costs and expenses inCUD'c4.
The invoice shall include a summary of services provided. City aarea to review the
invoice. and to notify Consultant of any questions or disagreements City mipt have with
the invoice within ten day. after receipt of the invoice. After the tcn-day period. or after
questions ex disaareements noted durinl the ten-day period have been resolved to the
satisfaction of tho parties, tho work performed durlna the period covered by tho invoice
shall be considered satisfactory by City. Payment of lhe invoice sball be within 30 daya
of accepting the invoice u satistictory.
3. ST~TU& OF CONSJ,JL TANT AS lrmEPENDENT CO~TRACTQR.
Consultant. shall be an independent contraGtor for all purposes and shall be entitled to no
compensation other than the compensation provided for under paragraph 2 of thit
AgRement.
4. J'ERM.
This Agreement shall be effective from its ex.ecutioa through June 30, 2005, unless
either party notifies the other of termination pursuant to Sections 11 or 12. Tho
Agreement term ~y be extended upon written authorization of City.
s. INDEMN[J'Y AND IN$URANC~.
A. Indemnity: Consultant acknowledges responsibility for any and aU liability
arising out of the performance ofthia Agreement and agrees to hold City harmless
from and indemnify City for any and a111iabUity, settlements, loss, coata, and
expense. in connection with any action, suit, Of claim resulting or allegedly
resulting from Consultant's acts, omissions, activities Of services in the course of
performing this Agreement.
B. Liability Insurance: Consultant shall maintain occurrence form commercial
general liability for the protection of Consultant, City, its Council, directors,
omcen. agents, and employees. Coverage shall include personal injury. bodily
injury, including death, and broad fonn property damage, including loss of use of
property, occurring in the course of or in any way related to Consultant's
operations, in an amount not len. than S 1,000,000 combined single limit per
occurrence. Such insurance shall name City as an additional insured. Consultant
shall provide to City a certificate of insurance evidencing coverase.
C. Workers Compensation Coverage: It Consultant employs ono or more subject
workers, Consultant heTehy certifies that they have qualified for State of Oregon
Worker's Compensation coverage either as a carrier-insured employer or as a self-
insured employer. Consultant shall provide to City a certificate of insurance (be
they carrier or self-insured) evidencing coverage.
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6.
q
All notices, billl and payments shan be made in writinl and may be giVeIl by personal
deUvery or by mail. Notices, billa and payments sent by mail should be addresaecl u
follows:
CITY: James Mulder
Community Development Director
City ofWoodbum
270 Montaomery St.
Woodbum,OR. 97071
CONSULTANT: Orea Wintcrowd
Winterowd & Brooks, LLC
310 SWFourthAve.. Suite 1000
Portland. OR. 97204-2305
When so addressed, such notices, bills and payments shall be deemed given upon deposit
in the United States mail, postage prepaid.
7. WORK IS PROPERTY OF CITY.
All work, including, but not limited to documents, drawings, papers, electronic media,
and photographs, performed or produced by Consultant under this Agreement, shall be
the property of City.
8. LAW OF OREGON.
The Agreement shall be governed by the laws of the State of Oregon. Venue shall be in
the Marion County Circuit Court. Consultant, by executing this agreement, hereby
consents to the in pcrsonum jurisdiction of said court.
9. SUCCESSORS ArID ASSIGNMENTS.
A. Each party binds itself, and any partner, successor, executor, administrator, or
assign to this Agreement
B. Neither City nor Consultant shall assign or transfer their interest or obligation
hereunder in this Agreement without the written consent of the other. Consultant
must seek and obtain City's written consent before subcontracting any part of the
work required of Consultant under this Agreement. Any assignment, transfer, or
subcontract attempted in violation of this subparagraph shall be void.
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C. In tho event Consultant assigns. transfers or subcontracts any of tho work.
contemplated or necessitated by the terms of this Agreement to some third party,
Consultant will ensure that said third party is made subject to aU the terms and
~~aoMof~.A~ammt
10. RECORDS.
Consultant shall retain all books, documents, papers, and records that are directly
pertinent to tbil Aareement for at leut three yean after City makea final payment on this
AIfCeD1Cnt am all other pendinll matten are closed.
Conaultam sball allow City, or any of itlauthorizecl representatives. to audit, examine.
copy, talce cxterpts from, or transcribe any books, documents, papers, or recorda that are
subject to tl1e (oregoinl retention requirement.
11. JDUACIl.21 AGREEMENt.
ConsultaJ1t shall remedy any breach of this All'eement with the shortest reasonable time
after Connltant first has actual notice of the breach or City notifies Consultant of the
breach, whichever is earlier. If Consultant faila to remedy a breach in accordance with
this parapph, City may tcnninatc that part of tho Aarcemcnt affected by the breach
upon written notice to Consultant, may obtain substitute services in a reasonable mmnmo,
and may recover from Consultant the amount by which the price for those substitute
services exceeds the price for the same s~ces under this Agreement. If the breach is
material and Consultant fails to remedy. tho breach in accordance with this paragraph,
City may declare Consultant in default and puraue any remedy available for a default.
11. TERMINATION FOR CONVENIENCE.
City may terminate aU or part of this Agreement at any time for its own convenience by
written notico to Consultant. Upon termination under this paragraph, Consultant shall be
entitled to compensation for all services rendered prior to actual notice of the tennination
or the receipt of City's written notice of termination, whichever is earlier, plusCConsultant- s reasonable costs actually incurred in closing out the Agreement.
13. INTELLECTUAL PROPERTY.
The interest in any intellectual property, including, but not limited to copyrights and
patents of any t)'pC. arising from the perfonnance of this Agreement shall vest in City.
Consultant shall execute any assignment or other documents necessary to affect this
paragraph. Consultant shall transfer to City any data or other tangible property generated
by Consultant under this Agreement and necessary for the beneficial use of intellectual
property covered by this paragraph.
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14. ~~O~l- v.x WUliJlQJ.JmiG.
Consultant shall pay, if applicable. all SWDI withheld from employees pursuant to
ORS 316.167.
15. P ~'YMENT OJ' CL~ BY CITY.
If Consultant fails, neglects. or refuse. to make prompt payment or any claim. tor labor or
services fUrnished to Consultant or I subcontractor. or by any person in connection with
this Agreement as the claim becomes duo. City may pay the claim to tho person
fumisbina tho labor or service. and cbarie the amount of the payment against fundi duo
or to becomo duo to Consultant pursuant to this Agreement. City's payment of a claim
under thiJ paragraph shall not relieve Consultant or Consultant'. surety. if any. from
responsibility for those claiml.
16. NO THIRD PARTV BENEFICIA~
Consultant hereby representl that no employee of City. or any partnership or corporation
in which a City employee bas an interest, will or has received any remuneration of any
description from Consultant, either dirccdy or indirectly. in comccUon with the letting or
performance ofthia Agreement, except u specifically declared in writing.
17. WORKER'S COMPENSATION COMPLIANCE.
Consultant, ita subcontractors. if any, and all employeo working' under this Agreement
are subject employers under the Oregon Workcrl' Compensation Law and shan comply
with ORS 6S6.017. which requires them to provide workers' compensation coverage for
all their subject workers. Consultant and their subcontractoo. ifany. shall show proof of
such coverage in a ronn satisfactory to City prior to commencing any of the work to be
done under this Agreement.
Consultant, if declaring an exemption from any requirement to provide workers
compensation coverage for the labor to be performed under this Agreement, understands
and agrees that under ORS 656.006 (13). an "employer" is any person who contracts to
pay a remuneration for and secures the right to direct and control the services of any
person. Consultant understands and agrees that if it is exempt from coverage under ORS
656.027 and engages individuals who are not exempt under same in performance of the
Agreement then Consultant shall provide worken compensation insurance coverage for
all such individuals. If Consultant docs not provide that insurance it may be deemed a
noncomplying employer for purposes of Oregon law and agree to hold City harmless
from and indemnify it against any and all claims for compensation benefits made against
Consultant as a noncomplying employer.
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18.
Consultant shall comply with aU applicable federal, state and local laws, rules and
regulations.
19. mlUR& OJ LABQ1\.
Consultant agrees that no penon shall be employed for moro than 10 hours in any ono
day, or 40 boun in anyone week, except hi casel ofnccessity. emergency. or where tho
public policy absolutely requires it, and in such cases, except in cases of contracts for
personal services u dc:ftned in OR! 279.0'1, the employee shall be paid at least timo and
a balf pay:
A. For all overtime in excess of eight hours a day or 40 hoUl'l in my one week when
the work week is five conseaativo day., Monday through Friday; or
B. For all overtime in exceu of 10 houn I day or 40 houri in any one week when the
work week it four consecutive days. Monday through Priday; and
c. For all work performed on Saturday and on any legal holiday specified in ORS
279.334.
Consultant agrees that all persona employed under this Agreement shall receive at least
time and a half pay for work perfonned on the legal holidays specified in a collective
bargaining Agreement or in oas 279.334 (lXaXC)(ii) to (vii) and for all time worked in
excess of lO hours a day or in exccss of 40 houra in a week, whichever is greater.
20. PAYMENT 91' LABORERS AND MATERIALMEN. CONTRlBUJ"lO~S TO
INDUSTRIAL ACCIDENT FUND. LIE~S. AND WlTHHQLDlNG T ~~.
Consultant shall:
1. Make payment promptly, as due, to all penons supplying labor or material for the
prosecution of the work under tbis Agreement
2. Pay all contributions or amounts due the Indus~al Accident FWld from such
Consultant or subcontractor incurred in the perfonnance of this Agreement.
3. Not permit any lien or claim to bo tiled or prosecuted against the state, county,
school district, munioipality. municipal corporation or subdivision thereof, on
account of any labor or material furnished.
4. Pay to the Department of Revenue all sums withheld from employees pursuant to
ORS 316.167.
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11. P
Consultant shall promptly. u due, make payment to any person. copartnership,
associatiOll or corporation, fUmiahina medical, suraical and hospital caro or other nccdccl
care and attention, incident to sickneu or injury. to the employees of such Consultant. of
all sums which Consultant apees to pay Cor such servicea and all moneys and sums
which tho Consultant collected or deducted &om tho waaea of employeca pursuant to any
law, contract or agreement for the purpose of providing or paying tOl' such service.
21. PAYMENT OJ' CLAIMS BY PUBLIC OFFlCEq,.
If Consultant fails. neglcctl or ret'usel to make prompt payment of any claim for labor or
services fumished to ColllUltant by any perSOD in connection with this Agreement u such
claim becomea duo, City may pay such claim to the person tbmiabinl the labor or
services and charge the amount of the payment against t\mda due or to become duo to
Consultant.
13. RECYCLED" ArER ~OlJUtEJ!.
To the maximum extent economically feasible, Consultant shall use recycled paper in
performing under this Agreemen~
14. ~AL AGREE~NTIB~ING EFFEC'l:.
This document contains all of the terms and conditions of the parties' Agreement. Any
waiver or modification of the terms of this Agreement must be in writing.
15. INTEGRATION.
This Agreement contains the entire agreement between the parties and supersedes all
prior written or oral discussiona or agreements regarding the same subject.
26. SEVERABILITY/SURVIV AL
If any of the provisions contained in this Agreement are held illegal, invalid or
unenforceable, the enforceability of the remaining provisions shall not be impaired. Any
provisions concerning the limitation of liability or indemnity shall survive the tennination
of this Agreement (or any cause.
27. FORCE MAJEURE.
Neither City nor Consultant shall be held responsible for delay or default caused by fire,
riot, acts of God, war or similar events or occurrences where such event or occurrence
was beyond the reasonable control of City or Consultant respectively. Consultant will,
however, make all reasonable efforts to remove or eliminate such a cause of delay or
Winterowd & Brooks Agreement
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default and sball, upon cessation of the case, diUacntly pursue petfonnance of its
obligatioDl under tbi. Agreement
28. ~VflWlU~nOlt.
The penons cxecutinl th1I Agreement 011 behalf' of the partiea hereto rcprcseDt and
warrant that tho partie. havo a1l1egal authority and authorization necessary to enter into
this Agreement, and tbat such persona have been duly authorized to execute thia
Agreement on their behalt
WINiEROWD" BROOKS, LLC
CITY OP WOODBURN
Title:
B~~~
Jehne. Brown
Title: g- .#~~
Date: ~LAC 2- 12 ~
By:
W interowd & Brooks Agreement
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exHIBIT ~
Page -L of ~
ADDENDUM TO AGREEMENT
FOR CONSULTING SERVICES
BETWEEN CITY OF WOODBURN
AND WINTEROWD .. BROOKS, LLC
THIS ADDENDUM TO AGREEMENT Is entered into between the City of Woodburn. an
Oregon munidpal COIpOratlon, hereinafter referred to aa .City,. and Wlnterowd &
Brooks, LLC, dba Wlnterbrook Planning, whose address Is 310 SW 4'" Avenue. Suite
1100, Portland, Oregon 97204-2305, hereinafter referred to as .Consu1tant:
RECITALS
WHEREAS. the City and County executed an agreement for flscal year 2004-05 (the
-Exlstlng Agreement"). a copy of which 'I attached hereto as exhIbit -A- and
incorporated Ilereln; and
WHEREAS, the ExIsting Agreement provides that Clty ahall pay Consultant a sum not-
to-exceed $20,000 for S8Nice. and thi. sum has been substantially expended; and
WHEREAS, the parties want to increase the not-to-exceed amount to $35.000 so that
an additional amount of approximately $15.000 is available;
NOW, THEREFORE, City and Consultant agree as followa:
Section 1. Section 1, SCOPE OF WORK, contained in the Existing Agreement
is modifled to read 88 follows:
SCOPE OF WORK
Under the direction of the Community Development Director, Consultant will
assist City in completing the following tasks:
Task 1: flndloas. Based on the volume 01 public comments received by the
PlannIng Commission and City CouncU, Wlnterbrook will augment the draft UGB
Justification Report and findings to respond to issues raised during the public
hearing process, and to respond to comments received by property owners,
interest groups, and state and local agendas.
Task 2: County CoordInation. Marion County staff submitted lengthy comments
to the City regarding the proposed UGB amendments. Although the comments
were largely positive, Winterbrook needed to respond to residential land
assessment quesUons in great detail.
Tas~ 3: OLCO Coordination. Time is required for ongoing coordination with
OLCO staff regarding reports Wlnterbrook has prepared and on the City and
WINTE~OWO & BROOKS AODENOUM TO AGREEMENT
PAGE 1
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County rev\ew processes. (See discussion above) Wlnterbrook has already met
with OLeO staff on several occasions, and more meetings will be necessary.
o I . WInterbrook has
partldpated In three P'annlng Commission work sessions, one pubRc hearing,
and one deliberative meeting dUMg the last six months. Wlnterbrook has also
partlclpate<l In one City Councl pubUc hearing and one deliberative sesalon. N-
least one additional deliberative seaslon before the Clty CouncU 18 anticipated on
June 13, 2005.
. Wlnterbrook anticipates that the revised reports will
need yet another set of re~slons to ensure Internal consistency and to address
Issues raised during the public review process. To better explain past work. and
to respond to Issues raised during the pubnc hearing procesl (especially by 1000
Friends of Oregon, property owners outside the UGS; OLeO and Marlon
County), substantial revisions to exlstlng reports will be required.
!aU e: Gene.,.~1tv Coord}natbn. Wlnterbrook will continue to be available to
respond to queatlons from City staff that are not directly related to the above
tasks, but are likely to come up over the next six months. For example,
Wlnterbrook review of the draft Public FacUlties ptan is essential.
Greg Winterowd, Principal Planner, shall be the project manager and shall report
directly to City. This Scope of Work replaces the Scope of Work In all previous
contracts and agreements with Consultant.
Section 2. Section 2, CONSIDERATION, con~'ned in the Exi~'ng Agreement Is
revised to read as follows:
CO~~'DERA TIO~
City shall pay Consultant a sum not to exceed $35,000 for aU Consultant
services. However, compensation may be less than such maximum amount and
shall actually be determined on a time-and-expens8 basis for labor and direct
expenses Consultant incurs. as follows:
Professional Services:
Principal Planner
Senior Planner
Planning Technician
Project Assistant
$120.00
$ 95.00
$ 60.00
$ 55.00
Expenses: Mileage will be reimbursed at the federal maximum per mile ($.41 in
2005); photocopies at $0.15 per page; faxes and scanning at $1.00 per page;
and direct expenses such as postage. long distance phone calis, etc., at cost.
WINTEROWD & BROOKS ADDENDUM TO AGREEMENT
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.
Consultant will submit a monthly lnvoice to City lndtcatlng costs and expenses
Incurred. The Invoice shall lnelude a summary of seMces provided. City agrees
to review the invoice, and to notify Consultant of any question. or disagreements
City might have with the Invotce within ten days after receipt of the 'nvolce. After
the ten-day period, or after questions or disagreements noted during the ten-day
period have been r8edved to the satlafadlon of the partleal the wom performed
during the period covered by thelnvok:e shall be considered satisfactory by City.
Payment of the Invoice shail be within 30 days of accepting the invoice as
satisfactory .
With the excepUons of the modifications approved by the parties In this Addendum to
Agreement, the Existing Agreement remains in full force and effect.
WINTEROWD & BROOKS, LLC
ClTY OF WOODBURN
By:
BY:~~. r:-
John C. Brown
d. ~. ,
Title: /7 IfKl~1e.
Date: J,-7.Jr<7r
WINTEROWO & BROOKS AODENDUM TO AGREEMENT
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68
Pag.~~L~
ADDENDUM TO AGREEMENT
FOR CONSULnNG SERVICES
BETWEEN CITY OF WOODBURN
AND WINTEROWD & BROOKS. LLC
THIS ADDENDUM TO AGREEMENT Is entered Into between the City of Woodburn, an
Oregon mWllclpal corporation, hereinafter referred to aa "Clly,. and Wlnterowd &
Brook., LLC. db. Wlnterbrook Planning. hereinafter referred to aa "Consultant..
RECITALS
WHEREAS, In August 2004 the City and Consultant executed an agreement for fiscal
year 2004-05 (the -existing Agreement). a copy of which Is attached hereto as exhibit
-A- and lncorporated herein; and
WHEREAS, in May, 2005 the Agreement was amended to Increase the not-to-exceed
amount by $15,000 and to expand the scope of Consultant's services to the City. a copy
of which is attached hereto as exhibit 8 and Incorporated herein; and
WHEREAS, the parties mutually agree to Increase the not-to-exceed amount by
$45.000 to cover costs associated with the review and adoption of the Woodburn
Periodic Review and Urban Growth Boundary amendment package for fiscal year 2005-
06.
NOW, THEREFORE, City and Consultant agree as follows:
Section 1. Section 1. SCOPE OF WORK, contained In the existing Agreement
Is modified to read as follows:
SCOPE OF WOR~
Under the direction of the City Administrator. Consultant will represent the City In
matters related to successful completion of the City's Periodic Review Work
Program and Urban Growth Boundary (UGB) amendment process. As
Consultant Prolect Manager, Greg Wlnterowd. will assume the role of the City's
Planning Director In seeing this project to conclusion. In this role. Consultant will
take primary responsibility for completion of the following tasks: .
Task 1: Flndlng~. In response to the large volume of public and agency
comments received by the Planning CommIssIon and City Council. Consultant
will prepare detailed findings to Justify adopted amendments to the Woodburn
UGB, Comprehensive Plan, Development Ordinance, and Urban Growth
Management Agreement. These findings will be Included In a revised UGB
JustifTcatJon Report to be reviewed by the City Attorney prior to Council adoption.
This report will be augmented by previous Community Development Director and
WINTEROWO & BROOKS AODENDUM TO AGREEMENT
PAGE 1
69
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\ pag.~.~
Consultant responses to Issue. raised during the public hearing process from
property owners, area residents, Interest groups, Marlon County and state
agencl8l.
. Marlon County sta<< has submitted lengthy
comments to the City regarding the proposed UGB amendments. In addition to
responding to County staff concerns, Consultant wUI work dosely with the City
Attomey and City Admlnlatrator to coordinator with Marton County In the review
and adoption of the 2005 Woodbum PeriodIc Review and UGB amendment
package. Consultant wUl assist In the revIew and adoption proceSI for the Urban
Growth Management Agreement (UGMA) with Marlon County, and will represent
the CIty In the County public hearing and adoption process.
. Consultant wiU lead the CIty's efforts In
ongoing coordination with OLCO staff regarding the Land Conservation and
Development CommIssIon's acknowledgment review process. Consultant will
also repreeent the CIty In ongoing coordInation with the Oregon Department of
Transportation, Including the revIew and Council adoption of the
Intergovemmental Agreement (IQA) related to managing vehIcle trips generated
within the Interchange Management Area (1MA) Overlay DlstrIcL These tasks
Include meetings, phone cans and emalls with DLCO and ODOT staff; responses
to concerns raised by those agencies, and coordinating the CitYs
acknowledgment submittal and review strategy.
Tests 4: City Councll.QJJlberatlmm. During Fiscal Year 2004-05, Consultant
participated In public hearings and deliberative sessions before the Woodburn
ptannlng Commission and City three Planning Commission work sessions. one
pubUc hearing, and one deliberative meeting; and one City Council public heaiing
and one dellberatlve session. Consultant will represent City Community
Development staff during additional Council deliberative sessions prior to
adoption of the Periodic Review and UGB Amendment Package. Consultant will
respond to Council questions and adjust Comprehensive P'an and WOO text and
maps as necessary In response to Council dlrectton. Per task 6, Wlnterbrook wlll
take over the role of the CIty's Planning Director In this and any addlUonal
hearings.
Task 5: ReDon and Plan Revisions. Consultant wUl be responsible for any
addlUonal report revisions that may be required by Marion County, OLCO/LCDe,
or other review bodIes. Consultant also will be responsible for wol1dng with
Woodburn Public Works staff In making necessary revisions to the Public
FacillUes Plan (PFP) and Transportation Systems Plan (TSP) where necessary to
ensure consistency with the Comprehensive Plan or UGB Amendment
Justiffcatlon Report.
Task 6: Plan and Zone Amendments unrelated to PerJQ~t1c Review. The City has
Initiated multiple Comprehensive Plan and Zone changes Inside the existing
WINTEROWO & BROOKS AODENDUM TO AGREEMENT
? AGE 2
.70
.f. 0""" ,.
-.....-.. ~
Page -:L of ----::L.-
UGB, apart from the Periodic Review procesl. Thesl changes were made to
ensure Internal consistency between exlaUng comprehensive plan deslgnatlons
and zoning and to respond to local Issues. The change. wef,8 made after the
Buildable Landi Inventory was completed, and must be recondled with the
Buildable Land Inventory. Consultant will be responsible for preparation of
finding. related to land need and supply to address these changes within the
context d the UGB Justlftcatlon Report.
Greg Wlnterowd, Principal Planne" shall be the proJect manager and shall report
directly to City Administrator. this Scope of Work replaces the Scope of Work In
all previous contracts and agreements with Consultant
Seetlon 2. Section 2, CONSIDERATION, contained In the Existing Agreement Is
revised to read a. follows:
~
City shall pay Consultant a sum under the exlstlng and amended agreements not
to exceed $80.000 for all Consultant services. However, compensation may be
les8 than such maximum amount and shall actually be determined on a time-and..
expense basis for labor and direct expenses Consultant incurs, as follows:
Professional Services:
Principal Planner
Senior Planner
P\annlng TechnIcian
Project Assistant
$120.00
$ 95.00
S 60.00
S 60.00
Expenses: Mileage will be reimbursed at the federal maximum per mile ($.48 in
2005); photocopies at $0.15 per page; faxes and scannIng at $1.00 per page;
and direct expenses such as postage. long distance phone calls. etc.. at cost
Consultant will submit a monthly Invoice to City Indicating costs and expenses
Incurred. The invoice shall Include a summary of services provided. City agrees
to review the invoice, and to notify Consultant of any questions or dIsagreements
City might have with the Invoice within ten days after receipt of the Invoice. After
the ten-day period, or after questions or disagreements noted during \he ten-day
period have been resolved to the satisfaction of the parties, the work performed
during the period covered by the Invoice shall be considered satisfactory by City.
Payment of the Invoice shall be within 30 days of accepting the invoice as
satisfactory .
With the exceptions of the modiflcatlons approved by the parties In this Addendum to
Agreement, the Exlstfng Agreement remains In full force and effect.
WINTEROWD & BR.OOKS AODENDUM TO AGREEMENT
PAGE 3
71
"fH< ''1:'1
WINTEROWD & BROOKS, LLC
By:
Title:
Date:~
/ t". z,oD)
f
P;g~::k ; 4
C'TY OF WOODBURN
~ /-4~~
By~-A~ :
John C. Brown
TlUe: ~'7~~
Date: /2 '~-4:J
WINiEROWO & BROOKS ADOENDUM TO AGREeMENT
PAGE 4
72
.. ....
ADDENDUM TO AGREEMENT
FOR CONSULTING SERVICES
BETWEEN CITY OF WOODBURN
AND WINTEROWD & BROOKS, LLC
DUPLICATE ORIGlNAl
EXHIBIT f)
Page -L of ;;l.
THIS ADDENDUM TO AGREEMENT is entered into between the City of Woodburn, an
Oregon municipal corporation, hereinafter referred to as "City," and Winterowd &
Brooks. LLC, dba Winterbrook Planning, hereinafter referred to as "Consultant."
RECITALS
WHEREAS. in August 2004 the City and Consultant executed an agreement for fiscal
year 2004-05 (the "Existing Agreement"), a copy of which is attached hereto as Exhibit
"A" and incorporated herein; and
WHEREAS, in June 2005, the Agreement was amended to increase the not-to-exceed
amount to $35,000 and expanded the scope of Consultant's services to the City, a copy
of which is attached as Exhibit "B" and incorporated herein; and
WHEREAS, in December 2005, the Agreement was amended to further expand the
scope of Consultant's services and increased the not-to-exceed amount to $80,000, a
copy of which is attached as Exhibit "C" and incorporated herein; and
WHEREAS, the Consultant has requested, and the parties mutually agree to increase
the not-to-exceed amount by $10,000 to $90,000, to cover unanticipated costs
associated with the review and adoption of the Woodburn Periodic Review and Urban
Growth Boundary amendment package for fiscal year 2005-06.
NOW, THEREFORE, City and Consultant agree as follows:
Section 2, CONSIDERATION, contained in the Existing Agreement is revised to
read as follows:
CONSIDERATION
City shall pay Consultant a sum under the existing and amended agreements not
to exceed $90,000 for all Consultant services. However, compensation may be
less than such maximum amount and shall actually be determined on a time-and-
expense basis for labor and direct expenses Consultant incurs, as follows:
Professional Services:
Principal Planner
Senior Planner
Planning Technician
Project Assistant
$120.00
$ 95.00
$ 60.00
$ 60.00
WINTEROWD & BROOKS ADDENDUM TO AGREEMENT PAGE 1
73
...... ""'"
EXHIBIT .J
Page -2::. of ,,;..
Expenses: Mileage will be reimbursed at the federal maximum per mile ($.48 in
2005); photocopies at $0.15 per page; faxes and scanning at $1.00 per page;
and direct expenses such as postage, long distance phone calls, etc., at cost.
Consultant will submit a monthly invoice to City indicating costs and expenses
incurred. The invoice shall include a summary of services provided. City agrees
to review the invoice, and to notify Consultant of any questions or disagreements
City might have with the invoice within ten days after receipt of the invoice. After
the ten-day period, or after questions or disagreements noted during the ten-day
period have been resolved to the satisfaction of the parties, the work performed
during the period covered by the invoice shall be considered satisfactory by City.
Payment of the invoice shall be within 30 days of accepting the invoice as
satisfactory .
With the exceptions of the modifications approved by the parties in this Addendum to
Agreement, the Existing Agreement remains in full force and effect.
WINTEROWD & BROOKS, lLC
CITY OF WOODBURN
By:
jjiu~
BY~
John C. Brown
Title: L'/iy -ADM J~/ ~~/L-
Date: .3 -/ tJ-c:JJ,
Interowd
Title:
Date: S - 20- Oh
WINTEROWD & BROOKS ADDENDUM TO AGREEMENT
74
PAGE 2
"...
(--..." f'
~..~ .~tl~~~\.J-~
~
WQ.ODBURN
liD
~~
Itt("')fpor~rrd I!J!J'I
. .
September 25,2006
FROM:
Honorable Mayor and City Council through City Administrator
John C. Brown, City Administrato~
TO:
SUBJECT:
Comment on Proposed 2008-2011 STIP
RECOMMENDATION:
It is recommended that City Council authorize the Mayor to send the attached
letter, supporting inclusion of the Woodburn 1-5 modernization project in the
2008-011 STIP, to the Mid Willamette Valley Commission on Transportation.
BACKGROUND:
The Oregon Transportation Commission (OTC) updates the Statewide
Transportation Improvement Plan (STIP) every other year. The STIP includes
projects approved for construction or pre-construction during a four-year plan
period. Updating the STIP is a comprehensive process that includes area and
regional input. This process includes public opportunity to propose projects for
the STIP, and to comment later on projects that are included in the draft
document. The Mid Willamette Valley Commission on Transportation (MWACT) is
the advisory body for Marion, Polk, and Yamhill counties and is the venue for
prioritizing local transportation needs. Other "ACTs" perform this function in
other areas, and come together at the "ALL-ACT" level to recommend a list of
projects to ODOT and the OTC.
The ACTs use rating and ranking systems to evaluate potential projects, and to
create project priority lists. The Woodburn Interchange project has consistently
received high priority ranking from MWACT, and is included in the current STIP.
DISCUSSION:
MWACT has again recommended the Woodburn Interchange project as a high
priority for the 2008-11 STIP. That prioritization is also reflected in the
recommendations made at the "ALL-ACT" level, within ODOT's project delivery
preferences, and in the draft STIP. The attached letter was written to assure
Agenda Item Review: City Administrat
City Attorney ~
Finance..
75
"fIf "'~
Honorable Mayor and City Council
September 25, 2006
Page 2
.
.
WMACT understands the strength of Woodburn's financial and political
commitment to expanding the interchange, and to encourage WMACT to
recommend full funding for the project in the upcoming STIP so that the
remainder of the project can be built. It is recommended that you authorize the
Mayor to send this letter on your behalf.
FINANCIAL IMPACT:
There is no financial impact associated with recommended action. If this
project is fully funded in the 2008-11 STIP, the City will be responsible for providing
to ODOT, within two years of the notice of construction bid award, the
remainder of the local share of the project - $5.5 million. These funds are
anticipated to come from a combination of TIF's and payments from
development in the interchange management area.
76
.- ..
o L0:<JD~CS
September 27, 2006
Mid-Willamette Area Commission on Transportation
105 High Street SE
Salem, OR 97301
RE: 2008-2011 Proposed Draft Statewide Transportation Improvement Program (STIP)
Dear MW ACT Commissioners:
The City of Woodburn would like to thank you for the opportunity to comment on the
2008-2011 Proposed Draft Statewide Transportation Improvement Program (STIP).
The City's highest priority is full funding of the Woodburn 1-5 interchange modernization
project.
It has been acknowledged for many years that the Woodburn 1-5 interchange and the
adjacent Highway 214 are significantly deficient and require modernization. The
existing interchange was designed in the 1960s for relatively low traffic volumes
associated with rural conditions. The interchange vicinity has evolved into an urban
setting with industrial, regional commercial/retail, travel services and residential land
uses. In addition nearby communities such as Hubbard, Gervais and Mollala have seen
growth in all of the above uses as well and the Woodburn 1-5 interchange is their
connection for auto and truck movements to the freeway system. Attractions such as
the Woodburn Company Stores, Oregon Garden in Silverton, the Woodburn Dragstrip
and festivals such as Mt Angel's Octoberfest also place additional traffic through this
interchange. The need for interchange modernization is an integral part of the updated
Woodburn Transportation System Plan. The modernization project has been a high
priority project for MWACT for several years as well.
The City has cooperated with ODOT in completion of two important documents needed
for completion of the 1-5 interchange modernization. The Woodburn Interchange Project
Environmental Assessment was completed in July 2005 and the Woodburn Interchange
Management Plan was completed in July 2006. These two plans were critical steps
needed to move the interchange modernization forward and were funded by previous
STIP projects.
77
. '''f'I' ,..
The City has also entered in three important intergovernmental agreements (IGA) with
ODOT that have demonstrated the City's commitment to assisting in development of a
project that will meet the needs of the City and ODOT through the planning horizon for
the project.
In April 2003, the City entered into a protective purchase IGA that provided $2.5 million
of City funds to complete a protective purchase of property adjacent to the freeway that
had been approved for a commercial development project. If this protective purchase
of the vacant property had not been made future right of way purchase of developed
commercial buildings would have been much more expensive. This proactive effort on
the part of the City saved right of way costs that could easily have been $6 million or
more.
In January 2006, the City entered in an innovative Interchange Management Area IGA
with ODOT. The agreement developed a vehicle trip budget in an overlay zone around
the interchange for identified parcels in the proposed City urban growth boundary (UGB)
expansion along with other parcels already inside the City's current UGB. This
management area will manage trips generated in the designated overlay zone to insure
that the modernized interchange operates within established ODOT levels of service
throughout the planning horizon for the proposed interchange modernization.
Lastly in April 2006, the City entered into an Interchange Funding IGA with ODOT that
committed the City to provide $8 million in matching funds for completion of the
modernized interchange. This significant financial commitment by the City is indicative
of the importance of this project to the City.
As Mayor, I would, along with the elected City Council, urge that the modernization
project for the 1-5 Woodburn Interchange be fully funded in the 2008-2011 Proposed
Draft Statewide Transportation Improvement Program to allow for timely completion of
this modernization project that is vital to the City of Woodburn as well as all residents of
North Marion County.
Sincerely,
Kathryn Figley
Mayor
[])~~~u
78
. ""'"
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~.:'~'
WQQ.:Q~QJ~~N
13A
i ", ..: r r" r ,I ~ ~:I I" 3 'I
~~
.
.
September 25, 2006
FROM:
Honorable Mayor and City Council through City Administrator
"ill.
Jim Allen, Community Development Director:'d' .
Planning Commission's Approval of Conditional Use 06-01, Design
Review 06-08, Phasing Plan 06-01 and Variance 06-10 located at 575
and 591 Gatch Street.
TO:
SUBJECT:
RECOMMENDATION:
No action is recommended. This item is placed before the City Council for
information purposes in compliance with the Woodburn Development
Ordinance. The City Council may call up this item for review if it desires.
BACKGROUND:
On September 14, 2006, the Planning Commission adopted a final order
approving Conditional Use 06-01, Design Review 06-08, Phasing Plan 06-01 and
Variance 06-10 for a two-phase, 3,264 square foot, expansion of the existing
Mastery Learning Institute charter school located at 575 and 591 Gatch Street in
the RS zone from a 50-student K-2 school to a 125 student K-5 school and
variance to the connecting street improvement requirement for Gatch Street.
The subject site can be identified as Tax lot #s 5600, 5700 and 5800 on Marion
County Assessor Map Township 5 South, Range 1 West, Section 18AA. The
proposed charter school expansion is located on Tax lot #5800, which is a flag
lot with access to Gatch street across Tax lot #5700. Tax lot #s 5600 and 5700 are
currently developed as the Mid-Valley Community Church with an existing 7,703
square foot church, off street parking and landscaping features. Tax lot #5800 is
a flag lot and is developed as the Mastery Learning Institute charter school with
a 3,694 square foot classroom structure, landscaping, a bus shelter and
playground facilities. Off street parking facilities for the Mastery Learning Institute
are located on the adjacent Mid-Valley Community Church site to the north.
The applicant proposes the phased addition of two 1 ,6~2 square foot modular
classroom structures, to expand site landscaping and irrigation, and to re-stripe
the off street parking and loading area located on Tax lot #s 5600 and 5700 to
accommodate additional parking spaces required for the phased classroom
Agenda Item Review:
City Administrator~
City Attorney
Finane
79
'...
Honorable Mayor and City Council
September 25, 2006
Page 2
.
.
expansion. Proposed Phase I will be developed in the fall of 2006 and Phase 2
for use in the 2008/2009 school year.
The subject properties are zoned Single-Family Residential (RS) and designated
Residential Less Than 12 Units Per Acre and Open Space and Parks on the
Comprehensive Plan Map. The properties to the north, south, east and west are
zoned RS and designated Residential Less Than 12 Units Per Acre and Open
Space and Parks on the Comprehensive Plan Map. Single-family residences are
located on the properties to the north, south and east (across Gatch Street). The
parcel to the west is currently undeveloped and contains a significant wetland
(MC-3B). According to Flood Insurance Rate Map (FIRM) 41047C0138G, the 100-
year and 500-year FEMA floodplains for Mill Creek intersect the western portion
of the subject site.
On December 4, 2004 the Woodburn Planning Commission approved Design
Review Case File No. 04-12, Conditional Use Case File No. 04-06 and Variance
Case File No. 04-21 to construct a 3,694 square foot modular classroom structure
to establish a K-2 charter school in the RS zone, and variance approval to the
connecting street improvement requirement for Gatch Street.
The applicant is Mastery Learning Institute.
The property owner is Mid-Valley Community Church.
DISCUSSION:
None.
FINANCIAL IMPACT:
There is no financial impact associated with the recommended action.
80
"'",- ..
The New Pluralism in Woodburn Oregon
A Community Study Conducted in 2003-2004
Summary Report written by
Ed Kissam with Lynn Stephen
Presented to the Woodburn Community, September 2006
Aguirre Division, JBS International
555 Airport Blvd. - Suite 400, Burlingame, California 94010
This material is hased upon work supported hy the Cooperative State Research, Education. and Extension Service,
C.s. Department of Agriculture under Agreement No. 2()OI-3620]-11286. Any opinions,.findings. conclusions or
recommendations expressed in this puhlication are those olfhe author(~) and do not necessari~v reflect the view ol
the u.s. Department ojAgriculture.
o
....
Transformation of Woodburn
Woodburn is a community in transition-transformed in part by immigration but, also, by
macro-level forces as the urban Portland sphere of influence balloons outward and as U.S.
agriculture struggles to hold its own in the global economy. Immigrant farmworkers have now
been settling in the Willamette Valley and Woodburn area for more than half a century-but, as
is the case throughout rural America, Woodburn's transformation as a community is not driven
solely by immigration. Four simultaneous socioeconomic and demographic transitions are
underway in Woodburn. All of them contribute to the community's re-definition of its own
identity, local political tensions, and community development agenda.
(1) Changes in the Economic Context of Woodburn
The first of these changes stems from ongoing changes in Willamette Valley agribusiness and,
thus, the local economy and labor market. Over the past several decades, there have been major
shifts in the competitiveness of the leading local crops and, thus, in farm labor demand, the
primary driver of immigration. The Woodburn Chamber of Commerce estimates that agriculture
now accounts for slightly less than 20% of business payrolls in the local area. Although
agriculture remains the largest employment sector, farm employment is now declining-in part
as production shifts from traditional crops to nursery production. As in most rural areas ofthe
U.S., as farm employment decreases, there is a trend toward increasing service industry and light
manufacturing employment as companies relocate to rural areas in search of cheaper facilities
and labor.
But even with growth in non-agricultural sectors, economic problems persist in the area. The
manufactured home industry, one of the growing industrial sectors in the Woodburn local area,
accounting for an estimated 15% of business payrolls, had been adversely affected by lower
interest rates (since standard housing became more affordable) in 2003 when we conducted our
study. As in other rural communities, public agencies, the local schools, other educational
institutions (the local community college operates a campus in Woodburn), and local
government, have now become major employers.
(2) The Graying of America and Suburbanization of Oregon's Willamette Valley
The second of the fundamental changes affecting the community is Woodburn's transformation
into a retirement community, sparked in part by the "graying of America" and housing
developers' decisions to create several retirement communities at the northern edge of what was
once a small farming town. Here too, the situation in Woodburn differs somewhat from other
rural areas of the U.S. such as the Midwest, because the shift in the demographics of the
population stems as much from an influx of older residents as from emigration of young locally-
raised youth to urban areas. Senior Estates, built soon after the old north-south thoroughfare,
Highway 99, was upgraded into Interstate Highway 5 in 1954, is a very large senior housing
development consisting of 1,400 homes built around an IS-hole golf course. Scores of other
smaller housing developments, including mobile home parks, apartment complexes, and
continuing care facilities followed eventually-so that in 2003, we estimate that about 2,000
housing units were designated as, or at least marketed, as residences for retired or elderly. One,
Woodburn New Pluralism Community Case Study Summary
p.
....
largely unrecognized facet of immigration to Woodburn, is that the IRCA-era immigrants who
settled in town are now aging also. While Mexican immigrants remain, by and large, a "young"
population, one-third of Woodburn's Mexican-born heads of household are 40+ years old.
(3) Emergence of an Ex-Urban Bedroom Community
The third change is construction of several upscale housing developments, targeted to middle and
upper-middle class families seeking life in the ex-urban fringe of the Portland metro area-
atfordable "country living". Because Woodburn is only half an hour by freeway from Portland
and housing is much more atfordable than in the city's urban areas, this influx of professionals
and managers, has begun to change the character of community social life.
(4) Immigration
The fourth and final facet of Woodburn's transformation is the demographic, cultural, and
sociopolitical change driven by immigration. Woodburn advertises itself as "The City of Unity",
reflecting a wise consensus to not only tolerate but, also, to celebrate ethnic and cultural
diversity. But, the reality underlying the civic rhetoric is more complex.
Woodburn is one of the communities to which Texas-based "long-haul" migrant family crews
traveled in the 1950's. And it is one of the communities in which they began to settle-due to
affordable housing and ample work-even before the viability of the long-haul migrant circuit
was destroyed by mechanization of sugar beet production and cotton harvesting in the late
1950's and early 1960's.
Where Woodburn ditfers from many rural communities in labor-intensive agricultural areas is
that the immigrant settlers include a wave of Russian refugees who settled in town in the late
1960's and 1970'sjust as the flow of Mexican immigrant farmworkers migrating to Willamette
Valley berry and vegetable production began to increase. The refugees are of Russian origin,
"Old Believers" who originally t1cd Russia in the 1920's and settled in Turkey, China, and
eventually, in Brazil and Argentina. Consequently, there are, in Woodburn, extraordinary
cultural interactions unique to the community.
After passage ofIRCA formerly unauthorized Mexican migrant farmworkers adjusted their legal
status in the late 1980's, Mixtec farmworkers from Oaxaca who had originally come to the
Willamette Valley in the summer to harvest strawberries, berries, and cucumbers, began to settle
out of the migrant stream in the area (in the adjacent hamlets of Gervais and Hubbard as well as
Woodburn). They settled because-like the wave of Texas migrants a generation earlier-they
found housing and ample work.
Yet, there is even more diversity within the migrant labor force settling in W oodburn-
Purepecha-speaking migrants from the central highlands of Michoacan. By the mid-1990's, the
diversity of Mexican indigenous migrants increased still more as Zapotee and Triqui migrants
from the state of Oaxaca settled in the area as well as Mayan speakers from Mexico and
Guatemala.
Woodburn New Pluralism Community Case Study Summary
p.
2
..." ;.,
In 2000, Woodburn learned from decennial census data that it was now a pluralistic minority-
majority community. The 2000 Census reported that 50.1 % of the town's residents were of
Hispanic origin. There is great diversity within the Hispanic population-a tremendous language
and cultural divide between the "Tejanos"-Mexican-American families from Texas and their
2nd or 3rd generation immigrant children and the "Mexicanos", the 1 st generation Mexican
immigrants and their children. Even among the Mexicanos, there are cultural differences
between mestizos and indigenous-origin immigrants, between distinct indigenous groups, and
migrants from different sending villages.
Demographic and Socioeconomic Characteristics of Woodburn
During the lifetimes of the oldest generation of Woodburn residents, the town's population has
increased by perhaps 5,000% (from about 400 to more than 20,000 residents); its economy and
infrastructure have been transformed. What was close to a monolingual community in 1930 is
now one where there are at least four languages commonly spoken and perhaps a total of ten
languages overall.
Immigrants and Natives in Woodburn
Table 1 below reports our estimate of the proportion of immigrants in Woodburn and their
immigration status.
Table 1: Origin and Immigration Status
of Woodburn Heads of Households, Overall Population, and Minors: 2003
Citizenship/Immigration Status % of Heads of % of All Persons % of Minors 0-
Household in Householdsl 18 years of age
(N=128) (N=524) (N=256)
U.S.-Born 38% 49% 72%
US-born--21l<1 _3r<1 gen. immigrant 6% 33% 66%
US-born-non-immigrant family 32% 16% 6%
Foreign-Born 62% 51% 29%
Naturalized Citizen 5% 2% ---
Legal Permanent Resident 26% 21% 9%
PRUCOL/Qualified n_ --- ---
Unauthorized 31% 28% 20%
Source: Woodhurn Community Survey, Q. 9 (Household Grid--weighted)
Table 1 shows that the impact of immigration on community composition and community life
to be a complex multi-dimensional story-because of the ways in which immigration status cuts
through households and because of the different provisions of immigration law which determine
the legal status of distinct groups of immigrants.
I Legal status could not be determined for 57 persons, 6% of the total household members in surveyed households.
Woodburn New Plura/i.~m Community Case Study Summary
p.
3
... ',"
As is the case in other rural communities with high concentrations of immigrants, the lives of
virtually all residents in Woodburn are deeply impacted by current immigration and social
program policy. The contrast between the legal status of Woodburn heads of households, almost
one-third of whom are unauthorized immigrants, and their citizen-children is extreme. Most of
the next generation of Woodburn immigrant leaders, civic activists, and workers will have grown
up in a household in which one or both parents were not an officially-sanctioned immigrant.
The relatively small proportion of Woodburn heads of household who are 2nd or 3rd generation
immigrants (6% of the households in town) inevitably find themselves playing a pivotal role in
community dialogue and in facilitating community change, since they have linkages both to the
community's past as a smaller, more homogeneous community and its future, as a growing
pluralistic society. They have already, and will continue, to find themselves thrust into roles of
informal and formal leadership. Their access to stores of "cultural capital" acquired by growing
up in immigrant families and local rural U.S. neighborhoods and schools will assist them greatly
in functioning effectively in addressing the responsibilities thrust on them and confronting the
challenges of community development in an increasingly diverse town.
The political implications of Woodburn's diversity are dramatic and also provide a sense of the
pace of sociopolitical change. Currently, less than halfofthe community's heads of household
(the 38% who are native-born and the 5% who are naturalized) are U.S. citizens. However, by
about 2010 or 2015, if the immigrant heads of household who are currently legal permanent
residents (one quarter of the heads of household in Woodburn) succeed in the naturalization
process, the number of foreign-born and native-born adults eligible to vote will be roughly equal.
Inevitably, by 2015, local political perspectives on immigrants and immigration will be
determined less by voters' nativity than by the trajectories of social integration of the U.S.-born
children of immigrants.
il1igration Flows, Settlers and Sojourners
Table 2 below shows when foreign-born heads of household living in Woodburn first came to
the United States. As can be seen, there are high levels of ongoing migration to Woodburn with
one out of five Woodburn immigrant heads of household being a newcomer, i.e. someone who
has been in the U.S. less than 6 years.
Table 2: Immigrant Heads of Household-Length of Time in U.S.
( N =6 7)
Newcomers: 0-5 years in US (21 %)
<3 Years 9%
3-5 Years 12%
Settlers: 6 or more years in US (79%)
6-1 0 Years 25%
1 1 -15 Years 19%
16-20 Years 10%
21-65 Years 25%
Source: Woodhurn Community Survey, Q. 5 (Year Arrived in U.S--weighted)
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Survey information on immigrants' year of arrival in the U. S. indicates that migration flows to
Woodburn, despite year-to-year fluctuations, have been fairly steady for several decades.2 One
particularly interesting complexity in the analysis of ways in which immigration has affected
Woodburn is that the community's foreign-born population includes three major streams of
Mexico-US migration:
. immigrants from central and Northeastern Mexico who eventually arrived via Texas,
. immigrants who came directly from core migrant-sending areas of Mexico, e.g. Guanajuato
. the newest wave of indigenous migrant farmworkers from Oaxaca, Guerrero, and
Michoacan.
This puts the "1.5 generation" Woodburn "Tejano" residents who were born in Mexico but who
grew up in Texas, along with 2nd generation Mexican-Americans who are the children of this
same cohort ofTcxas settled-out migrant farmworkers, in a special role ofleadership in the
difficult process of Woodburn's transformation.3
How Immigration Status Affects Families and Community Life
Immigration status profoundly atfeets individuals' lives, families' lives, and community
functioning. The impacts are complex and include direct effects on individuals (difficulties in
getting a drivers' license, not being able to collect unemployment insurance), indirect effects (a
child's parents' reluctance to go to school meetings), and lagged effects with immediate
implications (a high school student's inability to plan on going to college because he or she will
not be eligible for college assistance).
The basic dynamics of the "immigration problem" at the community level is the disconnect
between transnational migration of Mexican farmworkers into local agricultural employment and
the unauthorized status of new post-IRCA immigrants without new legislation providing them a
pathway to legal immigration status and citizenship.
Table 3 on the next page shows the ways in which households as social, economic, and civic
units are affected by immigration status. The one-third (35%) of Woodburn families in which
the head of household is not legally authorized remain separate and unequal in terms of
participation in community decision-making, recourse in cases where their legal rights have been
violated (e.g. in wage disputes), and eligibility for publically-funded health and family support
programs.
C The Woodburn Community survey sample includes immigrant heads of household who arrived as long ago as
1970 and as recently as 2003.
1 \1uch of this leadership is within inforn1al and semi-formal affiliational networks but two of Woodburn's City
Council members are part of the Tejano networks-one from the older generation of Texas migrants, one from the
generation of children of Texas migrant fam1workers who grew up in Oregon.
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Table 3: Citizenship/Immigration Status Profile of Woodburn Households: 2003
(N=128)
Household members are all citizens 33%
Household members are all citizens 32%
or legal permanent residents
"Mixed status"-some household members are citizens 27%
or legal permanent residents but others are unauthorized
"Unauthorized"-all family members are unauthorized 8%
immigrants
Source: Woodburn Community Survey. Q. 9 Household Grid
As was reported in Table 1, more than half(57%) of Woodburn heads of household are
politically disenfranchised because they are not citizens. Table 3 shows that within another one-
third of the households, those which are classified as "mixed status" or "unauthorized", ongoing
dilemmas arise in seeking help from social programs for which some, but not other, family
members are eligible.
Most problematic, and most tragic, is the situation of the foreign-born children in the "mixed
immigration status" households. Because male migrants are typically "pioneers" and come to
work in the U.S. for a number of years before bringing their wives and children to join them, an
entire generation of parents with teenage children born in Mexico (after passage ofIRCA and
before the entire family settled into the U.S.) are moving through high school with few prospects
of attending college since, despite being from low-income families, they are, as unauthorized
immigrants not eligible for federal financial aid for college.
The "Migration Networks That Are Shaping Woodburn's Social Life
Migration networks strongly modulate individual decisions and life strategies at different points
in the life cycle-individual decisions to seek employment by migrating instead ofremaining in
one's hometown, strategies for border-crossing, finding an employer in a migration destination,
finding housing, seeking or providing help when a crisis erupts, or simply in what one does in
their free time. Table 4 shows the diverse Mexican migration networks in Woodburn-using the
birthplace of the head of household as a proxy for describing the co-existence of diverse
networks (although there is, at the same time, intermarriage among these networks).
Although the prevailing traditional pattern in rural Mexico has been for young men to marry
young women from their hometown village, almost half (43%) of the Mexican immigrant
couples in Woodburn include husbands and wives from different regions of Mexico who met in
one of the "upstream migrant nodes" to which migrants travel such as San Quintin, Baja
California, the Culiacan Valley of Sinaloa, Vista, CA, or Madera, CA.4 As we have found in
other farmworker communities, households of solo migrant co-workers sharing housing also
~ This is based on interviews with 56 Mexican couples where at least one partner is a Mexican immigrant. A very
low proportion of these married couples (5%) include a U.S.-born partner and their spouse.
Woodburn New Pluralism Community Case Study Summary
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establish cross-network triendships which lead to ongoing interactions, collaboration, and
growing trust between previously unconnected groups of Mexican immigrants. As Mexican
society modernizes, there are also more migration options for women; our interviews included a
few women who had migrated on their own, as female heads of household accompanied by their
children or as young women who migrated with their sisters in search of work.
Table 4: Mexico-Based Mi2ration Networks in Woodburn
State and Community of Origin of Mexican-Born HH Heads (N=67) % Associated
with Network
Oaxaca-Sta. Maria Tindu, Cd. de Oaxaca, San Juan Mixtepec, San 24%
Mateo Tunuche, Ocotlan, Huaiuapan, Sta. Maria Caxtlahuaca, Zaachila
Michoacan-Morelia, Quiroga, Jaripo, San Jeronimo, Chupicuaro 19%
various smaller ranchos
Guanaiuato-Peniamo, Leon, Silao, Guanaiuato, Romita 13%
Guerrero-Acapulco, Coyuca, Tecpan de Galeana, Ometepec 6%
Mexico, D.F. 5%
Morelos-Cuernavaca, Totolapan 5%
Jalisco-Rancho la Canada, ranchos 5%
Veracruz-Poza Rica, Covuca 5%
Puebla 3%
Sinaloa 3%
N avarit 2%
Estado de Mexico <2%
San Luis Potosi <2%
Zacatecas <2%
Tamaulipas <2%
DUralll!O <2%
Colima <2%
Tlaxcala <2%
Source: Woodhurn Community Survey, Q. A (Where Born.)
Almost half (47%) of the Mexican immigrants who have settled in Woodburn first migrated to a
California community and only later went to Woodburn-often because they had heard there
might be less competition among immigrants for limited employment in Oregon than in the
primary migrant destinations in California. 5
Types of Problems Immigrants Encountered Settling In To Woodburn
Two leading problems faced by newly-arriving immigrants are: securing employment and
securing affordable housing. These problems are not easily addressed by local organizations
because both types of organizational assistance are usually funded via programs which
) Woodburn has been a primary migration destination for the Russian immigrants (3 out of 4 households we
interviewed had first come to Woodburn or Gervais) but all of the non-Mexican immigrants we interviewed in
Woodburn had first come somewhere else-the two Salvadoran families first to Los Angeles, the Honduran
household to Chicago, one Russian family to N.Y., one English immigrant to N.Y, and one Malaysian to Kentucky.
JJ'oodburn New Pluralism Community Case Study Summary
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conditions service delivery on legal immigration status. The third major problem faced by
immigrants arriving in Woodburn is language. Chemeketa College, the local community college
does play an important role in helping immigrants become integrated into the social life of
Woodburn by teaching them English-but not all of the immigrants find their way to the ESL
classes and some who are aware of them cannot find a way to combine employment, child-
rearing, and class attendance.
Table 5 below shows the differences in immigrant and native-born families housing. As can be
seen in this tabulation, access to affordable apartment units is an important element in immigrant
settlement in Woodburn. However, because most of the apartments are one or two bedroom
units, many of the units occupied by immigrants are crowded. Those living in apartments include
extended family units and nuclear families with quite a few children. The mean household size
for immigrants living in apartments is, for example, 5.13 persons.
Table 5: Immigrant and Native-born Families' Housing6
(N=128)
Type of Housing % of Native-Born % of Immigrants
Single Family Home 79% 53%
Apartment or Duplex 10% 43%
Trailer 10% 2%
Federally-subsidized housing 1% 2%
Source: Woodhurn Community Surl'ey -HHType.
The rate of home ownership among native-born households (69%) is much higher than among
immigrants (where it is 38%). The disparities among immigrant and native-born homeowners
are striking-since the immigrants who do own their own homes and make payments on them
pay, on the average, $1, 169 per month in housing-related payments while the native-born heads
of household only pay $ 717. This is because some of the native-born heads of household have
grown up in town and because, on the average, all have lived in town longer (16 years for native-
born heads of household vs. 9 years for immigrant heads of household). For the same reason,
the proportion of native-born households who own a home without having to make mortgage
payments is dramatically higher (in part due to the differing demographics of the two groups).
Conversely, more of the immigrant families are renters than native-born ones.
Table 6 on the next page reports patterns of financial arrangements for housing for immigrants
and native-born residents of Woodburn.
" Differences in type of housing lived in by immigrants and native-born Arvin residents are statistically insignificant.
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Table 6
Immigrant and ~ative-born Families' Payments for Shelter
(N= 128)
Type of Payment % of Native-Born % of Immigrants
Make pavments on house they own 44% 29%
Own house free and clear 25% 9%
Rent 24% 58%
Live in house relative owns 5% 4%
Live free-house-sitting, other 2% ---
Source: Q. 13, Woodburn Community Survey
Diverse Household Types and Living Arrangements
As is the case in most immigrant neighborhoods throughout the U.S., the poorest among the
immigrants make ends meet by sharing housing-not only with extended family members but
also with unrelated individuals. Sharing crowded housing provides immigrants to Woodburn a
way to survive as low-wage workers in an economic environment where housing costs are a
burden even to middle-class native-born workers. However, even so, the amount they pay to rent
housing is significantly more than the amount paid by native-born families-an average of $581
per month vs. $331 for native-born families.
One out of five immigrant families in Woodburn live in a "complex" household in which a
housing unit is shared by unrelated families and/or individuals.7 Sometimes the individuals
sharing housing are quite different and have only casual or, perhaps, strained relationships.
Table 7 on the next page shows how household living arrangements vary in Woodburn. The
tabulation shows very striking differences in the composition of immigrant and native-born
households, due. in part, to demographic differences between the native-born and immigrant
populations, but also due to economic considerations, and cultural factors.
7 This includes the 16% of the immigrant households categorized as "complex" and 3% of the households
categorized as being a "solo male household", in which, technically, most of the men sharing a housing unit is a one-
person family.
Woodburn New Pluralism Community Case Study Summary
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Table 7
Immigrant and Native-born Household Living Arrangements8
(N=128)
Living Arrangements % of Mean %of Mean
Native-Born HH Size Immigrants HH Size
Native-born Immigrants
Lives on own 25% 1 1% 1
Couple without children 33% 2 8% 2
Single parent with school-age 8% 3.9 3% 6.0
children
Nuclear family with school-age 21% 5.4 49% 5.3
children
Extended family multiple 8% 7.9 8% 6.1
generations (e.g. couple and parents)
Extended family lateral kin only 1% 8.1 4% 8.4
(e.g. couple w bro-in-law and sister)
Extended family with multi 4% 6.3 8% 9.6
generations and lateral kin
Complex household ~ unrelated u- n_ 16% 5.7
families in HH
Solo migrants (male-only liB _u --- 3% 7.8
sharing with co-workers, friends)
Mean Size-All HHs: 5.1 persons 3.3 6.5
Source: Woodburn Community Survey-Q. 9(IIH grid)
* Mean si::e not computed/c)r ce/Is with <3 households
As can be seen in Table 7, all of these types of living arrangements result in more persons per
household than in typical U.S. communities. About one out of four immigrant households in
Woodburn has more than six persons in the housing unit.
Female-headed immigrant households
Traditionally, Mexican women from rural villages did not migrate to the U.S. on their own. But
times are changing as more and more Mexican women entcr the labor force and employment
opportunities are increasingly thought of in binational terms. Also, the proportion of marriages
which break up appear to be increasing and, thus, some women who came to the U.S. as part of a
nuclear family find themsclves on their own. In our Woodburn community interviews we found
a small but signiticant number of female-headed households. The women who head these family
units sometimes live on their own with their children or sometimes in complex households.
, Ilouseholds are classified as "immigrant" or "native-born" based on birthplace of head of household.
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Factors Affecting Social Integration of Immigrants
Although there is a broad spectrum of outcomes for immigrants settling in Woodburn, the point
where immigrants are in their life cycle when they migrate to the U.S. and to Woodburn, as well
as the specific migration nctwork connections which facilitate their coming to the community,
are important factors in shaping the process through which they become integrated into
community life, the problems they face in the transition from their former lives to their current
life situation, and, their ultimate decision to settle in town or not.
Generation 1.5 Immigrants-Born Abroad, Raised in the U.S.
While demographic factors currently skew the balance of political power in Woodburn toward
older, U.S.-born residents (both those who grew up in Woodburn and who settled as part of
retirement), the demographic composition of the community means that the social, civic, and
political environment of Woodburn will be determined by the teenagers and children of
immigrants who are now growing up in Woodburn.
Whether this shift in the social context of Woodburn community life happens over the course of
5 years, or a decade, or IS years is not as important as the recognition that this change is
inevitable and that, in one form or another, Woodburn will become a "new pluralism", that is a
community which is not simply ethnically and linguistically diverse but, also, diverse in terms of
personal outlook, social aftinities, life experience, education, career aspirations, and lifestyle.
While the general outline of this transition is inevitable, the dialogue, decisions, and actions of
local community leaders can playa huge role in determining the texture and quality of life for
the new generation and succeeding ones.
Livelihoods in Woodburn
Table 8 below reports the occupational profile of immigrant and native-born heads of household.
This occupational profile includes, in addition to employment, the primary activities of
Woodburn heads of household who are not currently in the labor force.9
~ We include in "'occupational" response codes for the community survey, a range of major activities other than
employment. Some of these (such as being a student) are employment-related while others---disability, retirement,
and being a home maker are not, although they preclude employment.
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Table 8: Livelihoods in Woodburn
Head of Household's Occupation Native-Born Immh~rants
Agricultural Employment -- 43%
Farmworklfieldwork, incl. pre-harvest, harvest, and post-harvest tasks --- 27%
Semi-skilled, e.g. tractor driver, irrigator --- 2%
Agricultural processing/packing, semi-skilled (e.g. forklift), unskilled --- 10%
Other agricultural labor (e.g. work in nurseries, forestry, landscaping) --- 4%
Non-Ag Employment 43% 44%
Merchants, Professionals, Managers, Technical Occupations 15% ---
Other White Collar-Retail, supervisor. self-employed 20% 2%
Skilled Labor 1% 2%
Semi-Skilled Labor --- 2%
Unskilled Labor-Service and Manufacturing 7% 38%
Not Currently in Labor Force 55% 13%
Retired 37% 6%
Disabled 6% 2%
Homemaker 5% 3%
Student 4% 1%
Unemployed 3% 1%
Source: Woodburn COllllllunity SUlTev, Q. 4 (Occupation.)
* "Pro(essional" includes both puNic and private sector
Table 8 provides important insights into the dynamics of community life in Woodburn. There is
some basis for the stereotype of the immigrant population of Woodburn being employed in
agriculture since almost half of the heads of household (43%) are. By the same token, there is a
basis for the characterization of the native-born population in Woodburn as being "senior
citizens" since about half(43%) are retired, disabled, or the spouses of people who are retired.
This represents a dramatic divergence in terms of primary economic activities of the U.S.-born
and foreign-born heads of household. There might appear to be one area of common ground in
the workplace since similar proportions of the native-born and immigrant labor force work in
non-agricultural occupations, But, on closer examination there is real occupational divergence
in this realm also-since the native-born workers are concentrated in technical, professional, and
managerial occupations while the immigrant workers are concentrated in semi-skilled and
unskilled jobs. What is most striking in terms of immigrants' experiences in the Woodburn labor
market is that, although almost all immigrants came to Woodburn as farmworkers or the children
of farmworkers, farmwork is indeed a "gateway" occupation.
Economic prospects seem the most promising for immigrants who came to Woodburn as
children. While the employment outlooks for the bilingual children of immigrants who grew up
in Woodburn are as good as those for youth from non-immigrant families (or perhaps better as a
result of growing demand for bilingual personnel), employment options for most of the foreign-
born immigrants, Mexicans, but also the Russians, are extremely limited. The broad national
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pattern now attracting the attention of some policy analysts of a economic framework in which
the tax payments and other paycheck deductions of a younger population of immigrant workers
provides the fiscal support for a social service/retirement safety net (which excludes all the
immigrants who are not legally authorized) is a concrete reality in Woodburn. Ironically, the
future solvency of the social security safety net rest in part on the next generation of immigrant
workers' access to stable, adequately-paid employment.
Linguistic Profile of Woodburn
Woodburn's immigrant population is not homogeneous. Table 9 below shows the linguistic
diversity of Woodburn but also the steady inter-generational shift toward bilingualism. In
W oodbum the most dramatic finding is the extent of linguistic diversity within households.
Table 9: Language Profile of Woodburn Heads of Households,
Overall Population, and Minors: 2003
Language Profile % of All Heads % of All Persons % of Minors
of Household in Households 0-18 years of age
(N=) (N=) (N=)
Ene;lish-Dominant 33% 25% 21%
Primary Language-English (limited or no 31% 19% 8%
other language)
Bilingual-English preferred 2% 6% 13%
Spanish-Dominant 47% 61% 69%
Primary Language-Spanish 30% 37% 29%
(limited or no English)
Bilingual-Spanish preferred 17% 24% 40%
( Spanish-English)
Mixtec-Dominant 10% 6% 4%
Primary Language-Mixtec 7% 3% <1%
(limited or no Spanish)
Bilingual-Mixtec preferred 1% 1% >1%
( Mixtec-Spanish)
Trilingual--Mixtec with Spanish-English 2% 2% <2%
Other Language Dominant 11% 8% 6%
Bilingual Russian preferred 2% 2% 2%
Trilingual (Other-"-Russian~ English or 8% 5% 4%
Other+Spanish+ Engl ish)
Other (Portuguese. Malay, Triqui) with 1% 1% ___
limited or no English
Source: rVoodburn Community Survey Q. 8(Language). Q.9 (Household Grid)
The analysis of the language distribution of heads of household, all members of the household,
and minor children 18 years of age or younger provides a means to examine overall community
trends vis-a-vis language. Table 9 highlights how sensitive prevailing community language and
culture are to both demographic change and migration nows.
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The typical pattern in most U.S. communities where immigrants settle is for 1 st generation
immigrants to gradually acquire English and for their "Generation 1.5 children" raised in the
U.S. and 2nd generation children to grow up with English as their dominant language. However,
in Woodburn, the overall prevalence of English as a community language is decreasing in the
short-term as a result of the community demographic shift from an aging native-born population
and a younger population of Mexican immigrants. Woodburn is not becoming a Spanish-only
community; it is becoming a bilingual community-as can be seen by the decreasing proportion
of monolingual Spanish-speaking minors and the increasing proportion of bilinguals. However,
15 % of children under 18 in Woodburn are too young to determine their language dominance.
Thus, in a very few years (i.e. between 2006 and 2010), Woodburn will achieve a form of
pluralistic language equilibrium where perhaps two-thirds of the generation coming of age in
20 I 0 will be bilingual.
Educational Attainment 0/ Woodburn Residents
Table 10 below summarizes the educational attainment of immigrant and native-born heads of
households in Woodburn.
Table 10
Immigrant and ~ative-born Head of Household's Educational Attainment
(N= )
Head of Household's % of Native-Born % of Immigrants
Highest Grade Level Achieved
6 years or less 7% 59%
7-11 years 16% 26%
Completed Secondary School 16% 13%
Some college 24% 2%
Completed college 22% 1%
Graduate study 14% _u
Mean educational attainment 13.5 yrs. 6.2 yrs.
Source: Woodhurn Community Survey. Q. C) (HE! Grid)
Support/or Immigrant Integration-Help in Learning English
One out of five Woodburn immigrants (22%) had gotten special help in learning English-
usually from the community college or another community organization-but sometimes from
family members. Most, but not all (i.e. 59%) of those who were helped in the process oflearning
English, felt the help they got was very useful. Analysis of the age immigrants were when they
first came to the U.S. shows why so few got help; many did not need much help because they
came as children. One-third (35%) of the Woodburn immigrant heads of household we
interviewed had arrived in the U.S. as a child or as a school-age teenager and, therefore, had
needed less help in learning to speak English than immigrants who had arrived as adults. 10
10 We know from questions asked survey respondents about the circumstances of their settling in Woodburn that
16% had come as children or teenagers with their parents and that 8% had been sent for by a relative subsequently.
Thus. the remaining II % of the immigrant heads who came as children or teenagers came under a variety of
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However, schools' role in English-language instruction remains crucial, especially in building
immigrant students' English-language reading and writing skills that will provide the foundation
for continuing education and access to upward career mobility.
Schools, inevitably, are on the leading edge of communities' adaptation to immigration. Their
responsiveness stems not only from the day to day challenges of interacting with immigrant
students but, also, from the fact that schools' planning is strongly driven by data analysis. The
Woodburn School District Superintendent, for example, recognized the clear-cut implications of
the fact that 70% of his student enrollment consisted of children classified as "English-language
learners", that enrollment was increasing by 5% per year, and that 90% came from low-income
households, as indicated by School Lunch Program eligibility data. II
Support for Immigrant Integration-Help in Status Adjustment and Naturalization
A key step in immigrant civic integration is to secure citizenship. However, only one-third
(33%) of the legal permanent residents (LPR's) in Woodburn had applied for citizenship. About
one out of four of the LPR's had failed to apply for citizenship because they felt they couldn't
make it through the process-usually because they did not think they could meet the English-
language requirements. Another half said they "planned to" apply; a few of those who plan to
apply but who have not yet done are not yet able to apply because there is a 5 year waiting period
before an LPR can seek to naturalize. Others feel they are unlikely to make it through the
process because they have heard about the demanding English-language proficiency
requirements.
Woodburn Residents' Assessment of Community Life
A central issue in understanding how immigration impacts rural communities in the U.S. is that
of subjective perceptions of community life. Surely, political leaders, civic institutions, and a
range of special interest groups play important roles in articulating "how things are going" but
individual opinion is still the gold standard for assessing collective quality of life. In Woodburn,
as in the other New Pluralism study communities, we gave special attention as to whether native-
born and immigrant households assessed community life similarly and whether they saw local
trends similarly or whether there were divergences in their perspectives.
Assessment of Woodburn Community Life by Town Residents
Woodburn seems to be doing quite well as a place to live since about three-quarters of people in
the community say they like living in Woodburn "a lot" or, at least "quite well" (see Table 11 on
the next page).
circumstances-as solo migrants, as a married teenager, or as a relatively distant relative "invited" to join an
extended family member.
II Ed Kissam interview with Walt Blomberg, W oodbum Superintendent of Schools, September 18, 2003.
Woodburn New Pluralism Community Case Study Summary
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Immigrants and nativc-born heads of household rate their satisfaction with life in Woodburn very
similarly with only an insignificantly higher level of satisfaction with community life among
immigrants. This is a very positive indicator showing there is not actually much likelihood of
"white flight" as a result of immigration and, at the same time, suggesting that immigrants
generally feel, at least accepted by others in the community. While some Mexican immigrants
said they had experienced incidcnts of racism in Woodburn, these were isolatcd and, in fact,
some immigrants who had first come to California contrasted thcir experience in Oregon as
involving Icss "discrimination" than in California.
Table 11
Immigrant and Native-born Head of Household's Assessment of Life in Woodburn
(N=128)
Q. 15 Would you say you like living % of Native-Born % of Immigrants
her!! in Woodburn a lot, quit!! well,
somewhat, not wn' much, or not at alt:>
A lot 24% 26%
Quite well 48% 50%
Not very much 26% 21%
Not at all 3% 3%
Source: TVoodhllrn Community Surve -Q. 15
Wc examincd a number of overall factors which might be expected to have shaped immigrants'
overall assessmcnt of living in Woodburn, e.g. agc at immigration, length of time in town,
speaking English in the household. None were statistically significant; thus, immigrants'
satisfaction with community lifc scems to relate more to vcry specific individual life situation
and expcrience than to aspccts of community life per se. It appears that native-born and
immigrants' shared concerns about the "bad" aspects of life in Woodburn (e.g. "crime"-
prostitution, drug dcaling, incipient gangs, too much traffic) may well eventually provide
common ground as much as thcir shared apprcciation of the positive aspects of the town's life
(e.g. good housing, calm environmcnt, good schools). The institutions which are rated more
favorably by immigrants than by nativc-born Woodburn rcsidcnts (but quite favorably by both
immigrant and native-born survey respondents) are the town library and the various churches.
This is consistent with our observations and assessment as outsiders.
Almost all ofthc ncgative assessments ofthc community/social environment, put forward by
immigrant and native-born households alike referred to men hanging around in the downtown
square. Complaints includcd disapproval of public drinking, "vagrants", "gangs", and drug-
dealing. Mexicans more easily recognized than non-Mexicans that most of these idle men were
not really criminals but seasonally unemployed or underemployed workers with nothing to do to
fill their day. Non-Mexicans were also more likely to see these small groups of men as "gangs".
However, a substantial numbcr of both immigrants and native-born survey respondents
disapproved of this aspect of the downtown square-although Mexicans' disapproval was
tcmpered by their enjoymcnt of the many family-oriented, fricndly Mexican retail stores,
rcstaurants, bakery storcs, and bakeries in the downtown.
Nativc-born respondents werc much more likely to point to community/social environment as a
negativc facet of community life. This underscores the fact that thcre are real social tensions in
Woodburn New Pluralism Community Case Study Summary
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Woodburn which arise as a result of immigration-although, to the credit of community
rcsidcnts, local institutions, local community organizations, municipal government, community
Icaders, and churches, these social tensions have not been "translated" into political conflict.
Our analysis reveals what is essentially, a very good "report card" in terms of local institutional
responsiveness to the dramatic dcmographic, linguistic, and cultural change resulting from high
levels of immigration. One of the most imprcssive patterns cmcrging from the analysis relates to
thc rolc of thc school systcm. In addition to their "official" role as institutions to convey
knowledge and build skills, public schools are important socializing institutions. It is noteworthy
that vcry few immigrants feel the schools are doing a bad job. Several (11%) of the immigrant
hcads of houschold who saw the schools as doing a particularly good job, pointed to the bilingual
program; one respondent also specifically mentioned a good Russian immersion program.
As is currently the case in most communities, Woodburn residents are concerned about public
safety and crime, with a particular set of preoccupations about drugs, drinking, and youth gangs.
One-third (34%) of immigrant heads of household and a similar proportion of native-born heads
of household (31 %) mentioned a concern rclating to public safety as a priority issue that nccded
to be addressed.
Thc ccntral plaza of Woodburn which is, objectively, an area of small businesses (specialty
groccry storcs, restaurants, clothing stores) revitalized by the increasc in Woodburn's immigrant
population, causcs discomfort among some portions of the Anglo population of Woodburn.
Some ofthcsc Woodburn rcsidents say that downtown is no longer "safe" because the downtown
does, in fact, have a strong Latino cultural presence. The city has addressed this concern, in part,
by transforming the former parking lot in the middle of town into a park. It is too soon to tcll
whether or not this has alleviated the problems associated with the center
Use of Public Programs and Services
Table 12 on the next page details the extent to which native-born and immigrant households
have used various services while Table 13 on the following page shows how those who had used
the services ratcd them.
Woodburn New Pluralism Community Case Study Summary
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Table 12
Native-Born and Immigrant Households' Use
Of Education, Social Pro2ram, Health, and Other Servicesl2
Social Program/Service %of %of
Native-Born Headed Immigrant-Headed
Households Who Households Who
Participated Participated
Education
Oregon State University System 20% 4%
Community College System 32% 37%
K-12: Adult Education 10% 18%
K -12: Migrant Education 6% 32%
K-12: School Sports 39% 27%
Head Start or other Early Childhood 14% 29%
Family Support/Public Health
Wclfare/T ANF 15% 28%
Medic-Care, Medic-Aid 24% 59%
Healthy Families or Oregon Health Plan 2% 8%
Food Stamps 29% 37%
WIC 43% 64%
Work-Related
lob Service-UI 22% 31%
lob Service-lob Search Assistance 17% 14%
Employment Training 16% 3%
Other
Affordable Housing 18% 20%
Legal Services 10% 13%
Police/Sheriff Assistance 55% 34%
Source: Woodhurn Community-Q. 41 Tahllll.1tions are fiN' persons in the survey respondent household (the
rl'.\pondl!llt or lumill' memhers) who ha\'e e\'er used services, i.e. cllmulative.fami~v service use, not current use.
* Programs where the diflerenc!!s her.\'!!!!n native-horn and immigrant household~' use o(program services and
rating o/ser\'iCl! aI'/! statisticl.1l1v significant are in bold/ace.
One of the most striking patterns which emerges from Table 12 is the extent to which immigrant
heads of household have used the community college system-primarily because it offers
English classes.
Responses to questions about service also provides important insights into rhetorical debates
about the extent to which immigrants use publically-funded services. Immigrant families' use of
welfare (T ANF) is slightly higher but statistically indistinguishable from that of native-born
families. However, immigrant families' reliance on public health programs providing reduced-
cost or free services (particularly for maternal-child health) is much higher than native-born
households', primarily because of the differing demographic and socioeconomic profile of the
12 This analysis is not statistically significant for foreign-born respondents other than Mexicans, because there are
too few respondents from each of the smaller foreign-born groups surveyed.
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.-
two groups (since immigrants arc youngcr and many are in their child-bearing years). Immigrant
families' use ofWIC and Food Stamps is also slightly higher but statistically indistinguishable
from that of native-born families.
The other striking pattcrn evident in the Table 12 analyses is the extent to which immigrants rely
on unemployment insurance-due to their concentration in agricultural employment which is
inevitably seasonal and where there is extensive under-employment cven when there is work.
Table 13 below shows servicc beneficiaries' "customer rating" of the services they or household
members have used. In almost all cases the majority of Woodburn residents using the service
considered it to be very uscful.
Table 13: Utility of Social Program Services As Rated by Those Who Use Them13
Social Program/Service % of 0/0 of
Native-Born Household Immigrant Household
Respondents Using Respondents Using
Program Who Consider It Program Who
Very Useful Consider It Very
Useful
Education
Oregon State University System 93% 100%
Community Collcgc System 71% 59%
K -12: Adult Education 100% 45%
K-12: Migrant Education 100% 89%
K-12: School Sports 87% 70%
Head Start or other Early Childhood 83% 87%
Family Support/Public Health
Welfare/T ANF 100% 94%
Medic-Care, Medic-Aid 32% 85%
Healthy Families or Oregon Health --- ---
Plan
Food Stamps 64% 86%
WlC 85% 90%
Other
Job Service-VI 76% 73%
Job Service-Job Search Assistance 29% 63%
Employment Training 65% 50%
Affordable Housing 93% 63%
Legal Services 76% 82%
Police/Sheriff Assistance 51% 61%
Source: Woodhurn Cnmmunity-Q. 41 Service ratings are/or household~ where the survey respondent or afamily
memher had souj;ht sl!rvice or used th!! service.
13 The % reported as considering a program "very useful" is expressed as % of those who use it.
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'..... ..
Language, Media, and Information Access
Woodburn's immigrant households rely more heavily on electronic media than on print media
for information on public issues in part because of their lower levels of educational attainment
and in part because of language. Although immigrant households' reliance on print media is
much lower than native-born households (because Woodburn, Salem, and Portland local papers
are published in English), their access to information on local community affairs is highly
constrained because Spanish-language media are parts oflarge networks with syndicated
national programming and minimal, if any, local content. 14
Table 14:
Sources of Information About What's Goin on in the Communit
Source % of % of
Native-Born Household Immigrant Household
Res ondents Mentionin Res on dents Mentionin
79% 45%
74% 21%
11%
5%
18%
18%
13%
43%
6%
23%
2%
2%
57%
57%
14%
92%
9%
55%
8%
20%
22%
86%
82%
3%
49%
46%
19%
43%
5%
2%
36%
14 To address this barrier. PC UN and the Prometheus Project are seeking to establish a low-power bilingual radio
station in Woodburn but this station will not be on the air until November, 2006. Here, as in other areas,
collaboration between the municipal government and immigranl advocates has been excellent.
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,,"'" "~
Civic Engagement and Local Government Response to Immigration
Table 15 below shows the level of civic involvement of native-born and immigrant heads of
household-by scveral different indicators which rcflect both level and type of civic
involvement.
Table 15:
Mode and Level of Civic Involvement of Immigrant and Native-Born
Heads of Household in Woodburn
Level and Mode of Involvement %of % of
Native-Born HH's Immi2rant HH's
Involvement in Community Issues:
Discussion and/or Collective Action
Very Involved 15% 2%
Somewhat involved 25% 10%
Sub-total at least somewhat involved 35% 12%
Not Very Involved 22% 31%
Not at all Involved 38% 57%
Community Volunteering:
Re2ular Involvement or Special Events
Very Involved 10% 6%
Somewhat involved 14% 16%
Sub-total at least somewhat involved 24% 22%
Not Very Involved 36% 9%
Not at all Involved 40% 69%
Donations to Charitable Causes or
Or2anizational Activities
Cash contributions 60% 38%
In-kind donations 19% 14%
Both cash and in-kind 4% 7%
Sub-total providinl{ some type o.lsupport 83% 59%
Church or Organizational Membership
Church 66% 69%
Not involved at all 34% 31%
Source: Woodburn Community Survey. Q. 50. 51. 52
Table 15 shows that Woodburn's immigrant hcads of household are much less involved in civic
than nativc-born heads of household in general but, that they are still substantially engaged in
some ways-both volunteering (at essentially the same level as native-born households) and
providing support for charitable causes (at a somewhat lower level). Given the extent to which
Woodburn immigrant households are employed in low-wage occupations involving long
working hours, the high proportions of immigrant familics with school age childrcn, low levels
of educational attainment, and uncertainty as to whether their civic participation is welcomed or
not, it is remarkable that even 12% of immigrant households are at all engaged in discussing
Woodburn New Pluralism Community Case Study Summary
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.."". .
community issues and that so many find time to volunteer and the resources to provide financial
or support to some degree. The immigrants we interviewed who were not involved were
straightforward in saying that their lack of knowledge, their lack of time, and uncertainty about
whether they adequately understood issues constrained their involvement.
There is a high level of church affiliation in Woodburn with more than two-thirds of both US-
born and immigrant heads of household reporting that they or someone in their family was
affiliated with a church.
Civic Processes
As in many rural communities throughout the U.S., there is relatively little sustaincd active
involvement in local political life in Woodburn. Municipal government representatives, unpaid
volunteers in Woodburn as in most rural communities, work diligently to address a range of
substantive and technical issues typical of any organizational entity the size of Woodburn's city
government. Discussion is oriented toward balancing competing concerns, compromise, and
demonstrating responsiveness to diverse concerns. As in most communities, there are long-term
underlying tensions. In Woodburn the most notable one is the tension between a large bloc of
older, retired residents who are fiscally conservative, and the "mainstream" of the community
which is more oriented toward community development, amenities, and efforts to cnhance
quality of life.
What is striking in Woodburn is that a number of prominent native-born individuals who are
generally recognized and respected as "community leaders" recognized quite early on the
growing diversity of Woodburn and moved forward proactively to seek ways in which
community institutions could respond to rapid change. This level of commitment to the general
goal of immigrant social and civic integration into community life provides a solid foundation
for problem-solving and ongoing refinement of strategies to improve community life. There is
also an unspoken but pervasive orientation toward low-key collaborative problem-solving.
Municipal government's stratcgic agenda has no particularly high-profile grand initiatives but,
instead, features multiplc strands of coordinated common-sense initiatives.
The Pivotal Role of 2nd and 3rd Generation "Immigrants"
In Woodburn we saw vcry little evidence of active involvement by 1 st generation immigrants in
local political life. Howevcr, Generation 1.5 immigrants (Woodburn residents who were born
abroad but raised in the U.S.) and 2nd and 3rd generation immigrants- Tejanos and immigrants
who have grown up in Oregon--have become active in local politics.
While community activists themselves feel strongly about the pros and cons of different modes
of civic involvement, the reality is that healthy dialogue and progress benefit from both
controversy and collaboration, trom recognition of successes and criticism of failures to move
forward faster or morc effectively.
The pivotal role of the Tejanas and Tejanos in Woodburn and other rural communities where
Texas migrant farmworkers settled out is that their personal experience bridges two cultures,
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,,'"'
providing them with extraordinarily rich stores of "bridging social capital" stemming from their
facility in navigating within the frame ofreference of two disparate cultures, from their
communication skills, and from their personal social networks.
From Labor Organizing and Farmworker Services to Latino Political Participation
Pineros y Campesinos Unidos del Noroeste (PCUN) is a nationally-recognized local labor
organizing group. Begun in 1985 as a service-oriented organization to help farrnworkers deal
with immigration issues, it has steadily grown in size, influence, and sophistication. It is now the
largest Latino organization in Oregon with about 4,500 members.
PCUN is one of a new generation of labor and community organizing groups which is versatile
in using a wide range of tactics to pursue its objectives. Rather than engaging in purely
adversarial interactions, for example, PCUN has worked cooperatively with the Oregon Bureau
of Labor (BOll) to identify illegal working conditions, document them, and change them. While
its central focus remains farmworker well-being, it is now a multi-issue advocacy group
addressing a range of policy and political issues of importance to Latino immigrants in Oregon-
most importantly immigration reform.
In Woodburn, as in other rural immigrant communities, the "hot button" issues are ones relating
to immigrant status (e.g. passage of the DREAM Act, AgJobs or other immigration reform
legislation), wage-related issues determined at the state level (e.g. minimum wage legislation) or
social program issues under federal-state-county jurisdiction (e.g. Migrant Education, bilingual
education, Food Stamps, WIC).
The Oregon Law Center's Indigenous Farmworker Project located in Woodburn provides
community education to Oregon's indigenous farmworkers by visiting labor camps, presenting
information at workshops for workers, and presenting information through radio announcements
(in Spanish, Mixteco Alto, Mixteco Bajo, and Triqui), call-in shows, and by distributing
information about farmworkers' legal rights in employment through cassettes in Spanish,
Mixtcco Alto, Mixteco Bajo, Triqui (Copala and Itunyoso), and Zapoteco (San Juan Coatecas
Altas-Ejutla de Crespo). Begun in 2002, by 2005 the project had three Mixteco community
outreach workers, a coordinator of the Sexual Harassment Project, and coordinator of the
Indigcnous Farmworkcr Project, and attorney. Staff have spoken with almost 10,000 indigenous
farmworkers in Orcgon over the last three years, and the Woodburn office where it is based,
serves as a community center of sorts, where indigenous workers call to ask for community
rcferrals, as well as stop by to pick up the latest edition of EI Oaxaquefio, a newspaper published
in California.
The project has also engaged in path-breaking work to break the communication barrier so many
indigenous farmworkers find in the many institutions they have to interact with on a regular basis
such as schools, hospitals, doctors' and dentists' offices, at social service agencies, and in courts.
In collaboration with the Oregon Judicial Department, Indigenous Farmworker Project staff and
staff of the Oregon Judicial Department provide interpreter trainings to indigenous speakers. So
far, they have trained over thirty (30) people who speak Akateco, Kanjobal, Q'uiche, and Mam
(Maya languages spoken by Guatemalan indigenous farmworkers) as well as indigenous
Woodburn New Pluralism Community Case Study Summary
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,...... ..
languages of Mexico including Mixteco Alto (a variety of communities), Mixteco Bajo (a
variety of communities), Nahuatl, Poqochi, P'urepecha, Triqui (Copala and Itunyonso), and
Zapoteco (Ocotlan de Morelos). Over one-third have interpreted in Oregon's courts and in 2006
trainings for medical translation began. Indigenous Farrnworker Project staff also provide
cultural competency trainings to service providers (including medical clinics, social service and
govcrnmental agencies, coalitions, and other non-profit groups) so that these groups can provide
more effective services to indigenous populations.
In 2004, the Indigenous Farmworker Project of the Oregon Law Center partnered with PCUN
and SALUD Medical Center in Woodburn, Oregon (additional partners include Portland State
University, and the Farmworker Justice Fund, Inc.) to develop a project to address the
occupational safcty and health needs of indigenous farmworkers in Oregon. The goal of this
tour-year project is to develop innovative and greatly needed methods to improve the capacity of
indigenous migrant farmworkers to understand the hazards associated with agricultural work and
increase their access to economic, health and social services. To address a challenging issue that
has gone long neglected in Oregon and many other states, the Indigenous Farmworker Project
rcceived a grant to start a project to address sexual harassment and assault at the workplace. The
Sexual Harassment program ofthc Indigenous Farmworker Project (El Proyecto en Contra del
Acoso Sexual en el Campo) began in June 2005. This project addresses the issues of sexual
harassment and sexual assault farmworkers face in order to obtain cmployment, retain
employment, and/or receive a better wage in agricultural work.
In 2004, the basis for ethnically-based organizing of indigenous Mexican migrants in Oregon
was broadened with the formation of Organizaci6n de Comunidades Indigenas Migrantes
Oaxaquefios (OCIMO, Organization ofOaxacan Indigenous Migrant Communities). OCIMO
identifies itself as a coalition of organizations and individuals from the state of Oaxaca that
focuses on the problems encountered by indigenous migrants in the state of Oregon. In
September of 2004, OClMO opened up an office in Salem in a ccremony attended by more than
150 people from a wide range of organizations. PCUN has bcen supportive ofOCIMO and
maintains a close relationship with its Board of Directors. The leadership of OCIMO includes
two Mixtec women, one of whom works with PCUN. As of2005, OCIMO's program was
focused primarily on indigenous rights and promoting indigenous women's participation at
cultural events. Its active volunteer base included thirty to forty men and women from primarily
Mixtec communities such as Santa Maria Tindu, San Juan Cahuayaxi, Tlaxiaco, Santa Rosa, and
San Juan Mixtcpec.
There is a local Latino organization in Woodburn oriented toward addressing civic issues, Voz
Hispana (which was founded by peUN members). It has been involved episodically in issues
where it has achicved a high civic profile but it has not yet established a stable organizational
prcsence among Woodburn's Mexican immigrants. However, although progress has been slow,
V oz Hispana is continuing to work systematically to build immigrant civic engagcment. V oz
Hispana also has a "Comite de Estudio y Sugercncias" (Study and Recommendations
Committee) which is thc locus for issue-oriented advocacy.
The most serious local public controversy (or at least the most visible one) in rccent years
cmerged in Woodburn in the contcxt of naming a new school. Mexican-American activists
Woodburn New Pluralism Community Case Study Summary
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>, ,* ,.
wanted to name at least one of two new proposed middle schools in Woodburn "Cesar Chavez"
school in recognition of Chavez's role as an icon of Mexican-American civil rights while
traditionalists (particularly Russian immigrants who, presumably, felt slighted by attention to
only one of scvcral groups in the community) felt this name would be "inflammatory". After
heated controversy, the traditionalists won this battle. The school board, ironically, then named
one of the two schools "Heritage" and the other "Valor". Unfortunately, this public attention to
iconography didn't addrcss any substantive issue about education.
However, another education-relatcd controversy, pitting the Voz Hispana organization against
the school board did relate to substantive issues. The initial issue which gave rise to the conflict
stcmmed from disparity in pay between bilingual instructional aides who bore most of the brunt
of dealing with classroom issues involved in integrating limited-English newly-arriving students
into the U.S. school system and the predominantly English-speaking teachers. However, this
conflict subsequently expanded further to address issues of instructional quality and the District's
spending on administrative staff and instructional staff.
The Role of Immigrant Businesses in Community Life
A final clement in our analysis of the ways in which immigration is changing Woodburn relates
to immigrant entrepreneurs' role in revitalizing the community's business environment. It is
clear from even a single visit to Woodburn that the community has a booming immigrant
business sector and that these generally small immigrant businesses arc contributing to both
community economic and social well-being.
We identified at least 53 immigrant businesses in Woodburn and there are, without a doubt, still
more which we could not easily observe, including farm labor contractors, rental housing
businesses, homc-based tax preparers, and child carc providers. The mix of immigrant
businesses reflects the overall diversification of the business environment in U.S. rural
communities as the ovcrall economy comes to have more employment in service industries-
particularly in rural areas such as Woodburn adjacent to rapidly growing urban metro areas such
as Portland to the north and Salem to the south.
Despite enthusiasm for local immigrant businesses, no immigrant entrepreneur we interviewed
had been successful in securing a bank loan to buy their businesses or to help them through
rough spots. Woodburn's burgeoning immigrant businesses are entirely financed from within the
immigrant community. A typical arrangement is for the previous owner to allow the new owner
make payments "on the installment plan.
Woodburn New Pluralism Community Case Study Summary
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,...... '.
Table 16
Immi2rant Businesses in Woodburn
Type of Business # of Immigrant % of Total
Businesses Observed
Retail 32 60%
Restaurants, taquerias, combined grocery 15 29%
and prepared food
Food and sundries 4 7%
Records, party supplies, miscellaneous 3 6%
Clothing, miscellancous 5 10%
Auto-related: cars, car parts, tires 2 4%
Other-miscellaneous (night club, sports 3 4%
equipment, furniture/appliance store)
Services 20 40%
Multi-service: remittances, phone calls to 2 4%
Mexico, transportation
Free-standing-financial services only 3 6%
(remittances, loans)
Beauty salons, barbers 6 12%
F arm Labor Contractors I 2%
Real estate 3 6%
Educational/ orientation 1 2%
Professional services-tax preparation, 4 8%
medical, dental, legal. Curandero/as
Source: Field research ohserl'Utions 2002-200]
The particular mix of small immigrant-owned and operated businesses is not surprising, given
the nature of immigrants' lives in Woodburn. The very high proportion ofrestaurants, taquerias,
and stores with a mixture of grocery items and fast food is understandable since immigrants to
Woodburn work long hours, often in exhausting work such as farmwork or processing plants.
The stores specializing in CD's by Mexican recording artists, beauty salons, and clothes stores
specializing in "dress up" clothes (including cowboy boots, cowboy hats, bridal outfits) reflect,
essentially, immigrants' needs, like those of any social group, for products and services which
ret1ect their identity, including types of entertainment, and clothes which are "fashionable".
These niches are open and accessible to immigrant entrepreneurs because these businesses
require relatively little capital and allow business proprietors to draw down on their "cultural
capital". The presence of a "big box" stores such as Wal-Mart in town means that there is little
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,.".."" ,.
rationale for immigrant entrepreneurs to compete in the realm of providing the practical
necessities of life. Where they can distinguish thcmselves is in marketing products or services
which have a particular culturally-defined identity.
Rural communities' sense that the local business environment is difficult or "out of their control"
is correct in the case of Woodburn. Local job losses in agricultural production, food processing,
and other resource-based industries stem from regional, national, and global change. The
immigrant entrepreneurs in Woodburn do play an important role in revitalizing the local business
environment. Their contribution to community economics is that they are experts in establishing
small businesses with little or no capital. None of them had ever had recourse to the formal
credit system (bank loans or government programs) but they had found municipal authorities
helpful in familiarizing them with local regulations and laws.
Lessons Learned-Woodburn and the Emergence of a New Pluralism
Woodburn's Immigrant Social Networks Are Diverse and Fragmented
While immigrant social networks based on extended family and village ties play an important
role in Woodburn, there are a diversc set of distinct nctworks sending Mexican migrants north to
thc Willamette Valley in general and to Woodburn specifically. Like other immigrant-receiving
communities, the town's specific history as an area for Russian refugees to settle has determined
the specific dynamics of community life. Because of the Russian religious network's previous
community history of migration, there emerged unusual interactions between them and Mexican
immigrants. While social networks facilitate migration to the U.S., secondary migration of
Mexicans from California to Woodburn, and farmworkers' finding jobs, and settling into the
community, they are frayed networks and cannot provide the level of support for fellow
immigrants they might wish to provide.
Diversity Within Households Is As Great As Between Neighborhoods
There is as great diversity within Woodburn households as in the community at large.
What is clear in looking at the fine-grained texture of social life in rural communities is that the
majority of families in Woodburn are of , 'mixed" immigration status, including U.S. citizens,
legal permanent residents, and unauthorized immigrants. The national policy image of sending
unauthorized immigrants back to their country of origin makcs no sense in the real life of rural
communities because immigration status cuts across ties of kinship and friendship. Within
households there is also a great deal of linguistic and cultural diversity between generations.
Children Are the Future
Our interviews in Woodburn allowed us to "look into the past" by talking with older local
residents and "look into the future" by talking with younger heads of household and, sometimes,
with their teenage children. The life stories of those immigrants who were born abroad and grew
up in the local community make it clear that many of these "Generation 1.5" immigrants arc
wcll-poised to take on the responsibility of bridging divides in the community. Their personal
experiences have given them a sound foundation for bringing ncw immigrants and native-born
Woodburn New Pluralism Community Case Study Summary
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'....
families togethcr. But the key to success in bringing community groups together is their
sociocultural agility, being genuinely bilingual and bicultural, allowing them to function as bona
fide cultural brokers.
Opportunities and Social Resources in Rural Communities
Woodburn's expcrience shows that small traditional farming communities have resources of
cultural and social capital which can be deployed in responding to the challenges of the new
pluralism. Immigrants' accounts of settling into Woodburn have more accounts of positive
welcoming interactions with local native-born individuals than negative ones.
The predominance of small farmers in the region meant that many established personal, long-
lasting relationships with immigrants-both in the cases of Russians who were sponsored as
refugees by local farmers and in the cases of Mexican immigrants who ended up working for a
family farmer for decades. Local farmers have, for example, gone to Mexico to visit the villages
their work crews come from-as part of a worker recruitment strategy but the social and
business relationships which developed are bona fide ones. Some growers, however, continue to
exploit farmworkers and not establish long-term relationships instead burning through new
recruits every year.
The personal cross-ethnic relationships that are working and small community size seem to have
contributed to the efforts of local community leaders who moved in the direction of improving
community life for everyone who lives in Woodburn-without giving primary attention to their
immigration status.
Successful Responses to Current Challenges in Woodburn
To understand community responses to change, including the impacts of immigration but, also, a
range of other developments it is necessary to remember that "community strategies" consist of a
mix of actions by formal organizational entities, semi-formal ones, as well as informal changes
in interactions among groups, and individuals.
Construction of Affordable Housing for Farmworkers
More than a decade ago (in 1990), an otfshoot of the farmworker organizing group, Pineros y
Campesinos del Noroestc (PCUN) became the Farmworker Housing Development Corporation
(FHDC). In 1992, the group began efforts to build farmworker housing in Woodburn. Where
the Woodburn story diverges from that of other communities is that the City of Woodburn,
despite a measure of local opposition, encouraged the project and provided a significant amount
of local funding. The group's initial "Nuevo Amanecer" low-income rental housing project
consisted of 50 single- family homes, completed in 1994. In 1997, a smaller development of 12
housing units, La Esperanza, located in downtown Woodburn where most immigrants are
concentrated, was completed. Then in 1999, another 43 units of housing were completed at the
Nuevo Amaneccr site. In 2002, the Villa del Sol housing project of housing for sale to low-
income homeowners was completed. These projects have won numerous awards
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The approach taken by FHDC is exemplary in that thc effort has bccn to develop projects which
go beyond provision of housing to address issues comprehensively. FHDC, for examplc, is
sponsoring tenant leadcrship classes as part of efforts to assure participation in managing the La
Esperanza housing and classes to certify child-care providers. In 2003, the group completed a
community center, the Cipriano Ferrell Center, located at the La Esperanza housing sitc. The
Ccnter is available for community meetings, adult education classes, and celebrations. It also
providcs two classrooms for day care, Head Start, and after-school programs. The availability of
this sort of facility is important as part of overall efforts to nurture community dialogue and as a
means of supporting children's healthy dcvelopment and academic success.
Liaison Services to Improve Immigrant-Native-Born Relations
In May, 2002, Woodburn created a new position for a "Community Relations Officer" to serve
as a liaison between immigrants and native-born Woodburn residents. The position was filled by
a Mexican immigrant, a lawyer by training, who had lived for more than a decade in Woodburn.
When we first talked with him, a month after he had begun his job, he was engaged in his first
assignment, developing a videotape to explain to Mexican immigrants a new city noise ordinance
that had been developed in response to neighbors complaints about loud (Mexican) parties. He
was, at that point, also charged with helping Mexican immigrants who came to Municipal Court
understand the charges against them. Over time, his job has expanded to include a growing
range of efforts to support social integration, including work with the local Downtown
Association toward improving the area around the square (probably the primary source of social
tcnsion in the town), and, then publication of a quarterly bilingual newsletter, which is explicitly
designed to provide Mexican immigrants with civic orientation.
Proactive Efforts to Recruit Bilingual! Bicultural Police Officers
Woodburn's proactivc efforts to change the face of its Police Department to "mirror the
community" is an important one. The strategy includes providing bilingual police officers a 7%
pay incentive as part of rccruitment efforts. In 2003, one-third of the City's police officers wcre
Latinos. Four of the Anglo police officers speak at least some Spanish and two speak Russian.
This is not yet quite "a mirror" of the community but it represents good progress. Because it has
Spanish-speaking personnel, the Police Department can also hold frequent neighborhood
meetings in Spanish-in the Nuevo Amanecer and La Esperanza projects and other locales such
as some local apartment complexes where immigrants arc conccntrated. A bilingual officer also
holds orientation classes at the Woodburn High School about how police in Woodburn function.
The Police Department also focused proactively on avoiding the development of local gangs.
Targeted detective work, appears to have kept these gangs from getting a foothold in the
community. A final facet of the Police Department's commitment to cultural responsiveness is
that it does not get involved in responding to local complaints about immigrants using phony
documents-seeing that area of enforccment as a responsibility of the Bureau of Citizenship and
Immigration Services (BCIS). Giving low priority to the victimless crimc of trafficking in
documents allows the police to focus instead on drug dealing, with top priority being to crack
down on meth sales {which the Police Chief observes is thc primary driver behind propcrty crime
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Embracing Multi-Lingualism
Diverse institutions in Woodburn are clearly embracing multi-lingual ism. This recognition,
acceptance, and response to change facilitates the community's adaptation to the wide range of
changes associated with the new pluralism of rural life in the Willamette Valley.
The Woodburn Public Library
The Woodburn Public Library has clearly been a community leader in embracing multi-
lingualism. It has devoted large sections of the library to materials in Spanish and Russian,
provides computer access for its patrons, and sponsors reading programs. The library was the
community institution most often mentioned by both native-born and immigrant town residents
as doing a good job; at the same time, there were virtually no complaints about it.
The Woodburn Unified School District
The local school district is confronted on a daily basis with the challenges of responding to
immigration. The Superintendent estimated enrollment growth, stemming primarily from the
shifting demographics of the community, as about 5% per year-a very high rate of growth. The
school system classifies about 70% of its students as "English-language learners". The
Woodburn schools rely both on transitional English and native-language instructional methods.
Rcportedly, the school is recognized within the state of Oregon as a leader and source of
expertise in efforts to respond to the needs of immigrant children. It has, for example, developed
its own curriculum framework-partially in response to the service needs of immigrant children.
Its use of a dual immersion program design is exciting in that it not only facilitatcs the
emergence of bilingualism but established a solid foundation for positive inter-ethnic social
relations. This is a good example of ways in which a sound approach to language issues can
contributc to eventually improving civic life.
The Community College System: Chcmcketa College-Woodburn Campus
One of the advantages of Woodburn's compact downtown is that the local community college
campus is vcry easily accessible to students who do not havc cars. Located on the east side of
the train tracks which are the main north-south axis of Woodburn, the campus is new multi-story
building offering a wide rangc of adult learning opportunities. Chemeketa College-Woodburn
otTers 4 levels of ESL instruction. The Director estimates thcy serve about 2,500 students a
year.IS This estimate is consistent with the findings of our community survey which showed that
more than one-third (37%) of the immigrant heads of household had gone to a community
college course. This is an extraordinary level of support for learning English.
15 We assume that the overall universe of need for ESL is about 8,000-9,000 persons since about two out of five
local heads of household is limited in English.
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Downtown Revitalization-The Woodburn Plaza
As discussed previously, the state of Woodburn's central plaza had emerged in the late 1990's as
a civic issue duc to the fact that the plaza had a number of thriving small businesses catering to
Mexican immigrant families but, also, large numbers of young Mexican immigrant men
congregating to visit and drink coffee and a good deal of dealing in counterfeited immigration
documents, drugs, and, from time to time, public drunkenness. Some native-born local residents
saw the plaza as evidence of the negative consequences of immigration while even immigrants
saw it as a place where women and families might feel uncomfortable.
A broad coalition developed an innovative solution-to redevelop the central area, eliminating
the parking lot, installing a gazebo to make the area a more attractive family-oriented area, and
sponsoring more community events in the plaza so that it would evolve into a welcoming public
space, instead of being an eyesore. The coalition of supporters for the downtown plaza
rcdevelopment project was broad, including the City Administrator, the Police Chief, Mark Wilk,
a leading immigrant advocate, Pete McCallum, a long-time community leader and formcr high
school principal, and a newly-developed Downtown Association of businesses including
immigrant and native-born business owners. Plaza redevelopment began after our community
survey and was nearing completion in 2006.
Recommendations for Ongoing Efforts in Woodburn
1. Woodburn municipal government and local community institutions should continue to
pursue an even-handed overall policy of "customer-oriented" responsiveness to diverse needs
in the community.
Flexibility and responsiveness to immigrants can provide opportunities to underscore the fact
that immigrants and native-born residents have similar stakes in community life. Woodburn's
approach to downtown revitalization, community policing, affordable housing, dealing with
diverse local rcsidents' in carrying out city business such as paying bills, complying with
building code regulations, business permits, etc. has been even-handed, responding to both non-
immigrant and immigrant constituents' needs.
2. Local government officials (in Woodburn as well as in Marion County,) and local program
administrators should actively advocate with state and federal program policy-makers and
planners on behalf of their immigrant constituents.
Local communities have a tremendous stake in eliminating the dividing lines of immigration
status which separate some local residents from others. These barriers make it difficult for
communities to make full use of the potential human resources available to them (as leaders or as
workers), disrupt family life by making some family members eligible for basic human services
while others are not, and make local government agencies' and non-profit community
organizations' work more difficult and costly.
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3. Woodburn should go beyond its current exemplary efforts in outreach to its immigrant
residents and expand concepts of civic participation by initiating efforts to involve
immigrants, including non-citizens, on local advisory bodies in areas where there is a high
level of shared interest, e.g. Park and Recreation Boards, the school board
It is not clear that Woodburn's current modest initiative to build immigrants' civic skills via a
Spanish-language newsletter with basic information on how government works is adcquate. One
conceptual element which is important is the recognition that "outreach" to immigrants should
not simply be informational but should also seek to nurture civic engagement.
4. Woodburn should build on its current successes in recruiting bilingual and bicultural staff
for city departments and local programs and move toward broader ethnic diversity in its
personnel-with a particular emphasis on increased staffing to respond to the indigenous
Mexican-origin immigrant families.
Woodburn municipal government, public schools, and local service providers have clearly
recognized that immigrants themselves are important resources in responding to other
immigrants' needs. However, they have not yet fully recognized the diversity among Mexican
immigrants or developed innovative strategies to recruit and train trilingual, tri-cultural staff.
The Oregon Law Center has now managed, for more than three years, a targeted effort to provide
legal services and information for indigenous farmworkers and families in the Willamette
Valley. It will be a valuable resource for local institutions which seek to undertake the challenge
of fully mirroring the diversity of the community.
5. Woodburn's public and non-profit institutions should work still more collaboratively,
pooling resources, to provide multiple educational alternatives to assist immigrants in
learning English and how "the system" works locally and in the U.S.
Chemeketa Community Collcge has done an impressivc job of making ESL classes easily
available to immigrants. This is, as in other areas, an opportunity for Woodburn to build on a
good track record to initiate more and more innovative efforts. The current schedule of ESL
classes is fairly traditional. It would be desirable, for example, to develop and test ESL classes
which consist of intensive weekend workshops to allow better access by immigrants who are
working long hours during the wcek or who have child carc problems during the week.
6. Woodburn's mainstream institutions and civic organizations and immigrant advocacy
organizations should explore ways in which they can work more effectively together to
accelerate immigrant social integration.
Working relationships between mainstream institutions and immigrant advocacy groups in
Woodburn are better than in many communities but they can still be improved. As researchers
and observers we were consistently struck by the existence of separate "parallel universes" of
organizational activity and focus. This is an inevitable facet of organizational culture, not a
problem which is local to Woodburn.
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However, as community diversity continues to increase, there will increasingly be a need for
mainstream and advocacy groups both to understand each others' perspectives and priorities
better, to learn how to better trust each other, and to work together-if not as permanent
partnerships at least as pragmatic allies. Schools feel that civic integration is not part of their
mission although they do see its relevance to thcir students' lives. Immigrant advocacy
organizations sec that education is relevant for their constituents but need to understand the
challenges "the system" faccs in trying to provide quality education for a range of students with
diverse backgrounds. Churches feel that their parishioners' spiritual lives deserve attention but
they have not been proactive in addressing the many ways in which full, or even slightly
improved, participation in the community dialogue and civic action efforts in Woodburn might
support spiritual developmcnt.
Summary Conclusion
There is in Woodburn a remarkable track record of collaboration on crucial issues such as
affordable housing, downtown revitalization, and involving immigrant parents in their children's
education. It shows that teamwork is possible and rewarding.
It is now time to move onward into a new phase of more comprehensive, and, ideally, more
sustainable collaboration. As social integration proceeds, Woodburn's immigrants will bring
new energy and a diverse range of new insights and skills into the civic realm-resources which
will be greatly needed as macro-level economic, demographic, and social change buffets rural
America.
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