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Res 1838 - STF Grant Fund COUNCIL BILL NO. 2639 RESOLUTION NO. 1838 A RESOLUTION ENTERING INTO A CONTRACT AMENDMENT TO THE FY 2005~2006 SPECIAL TRANSPORTATION FUND AGREEMENT WITH THE SALEM AREA TRANSIT DISTRICT AND AUTHORIZING THE CITY ADMINISTRATOR TO SIGN SUCH AMENDMENT. WHEREAS, the City of Woodburn applied for State of Oregon Elderly and Disabled Special Transportation Fund (STF) grant funding for fiscal year 2006-2007 as approved for under Oregon Statute; and WHEREAS, the City of Woodburn has been awarded $30,000 in operational assistance for the Dial-A-Ride program; and WHEREAS, the Salem Area Transit District administrates the Elderly and Disabled Special Transportation Fund for Marion County; and WHEREAS, the Salem Area Transit District has provided a contract amendment to the existing FY 2005-2006 Special Transportation Fund Agreement to provide FY 2006- 2007 Special Transportation Fund operating assistance to the Dial-A-Ride program, NOW THEREFORE, THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. That the City of Woodburn enter into a contract amendment to the FY 2005-2006 Special Transportation Fund Agreement with the Salem Area Transit District which is affixed as Attachment "A" and by this reference incorporated herein, to secure Elderly and Disabled Special Transportation Fund grant funding for Dial-A-Ride operating assistance. Section 2. That the City Administrator is authorized to sign said amendment on behalf of the City. Page 1 - COUNCIL BILL NO. 2639 RESOLUTION NO. 1838 ....,..... """ Approved as to fOrm~' <rT~ City Attorney 1 (Lfflect APPROV Passed by the Council July 24, 2006 Submitted to the Mayor July 26, 2006 Approved by the Mayor July 26, 2006 Filed in the office of the Recorder July 26, 2006 ATTEST: /ll~~-,J.. Mary Tenn nt, City Recorder City of Woodburn, Oregon Page 2 - COUNCIL BILL NO. 2639 RESOLUTION NO. 1838 . ..,. ."... .... CONTRACT AMENDMENT ATTACHMENT i:l- Page -L-.- of - (p THIS CONTRACT AMENDMENT, made and entered into, in duplicate, by and between the Salem Area Mass Transit SAMTD, hereinafter called "SAMTD," and the City of Woodburn hereinafter called "Contractor" for the following project and amount: PROJECT: FY 2006/2007 - Amended Special Transportation Fund Agreement AMOUNT AS OF DATE OF AWARD: See attached Agreement WITNESSETH THAT the said Contractor, in consideration of the sums to be paid by the SAMTD in the manner and at the times herein provided, and in consideration of the other covenants and agreements herein contained, hereby agrees to perform and complete the work herein described and provided for and to furnish all necessary things in accordance with all sections of attachments and exhibits thereto, and in accordance with such alterations or modifications of the same as may be made by the SAMTD and according to and within the meaning and purposes of this contract. This agreement shall be binding upon the heirs, executors, administrators, successors, and assigns of the Contractor. THAT the Contract Documents, consisting of all attachments and exhibits thereto, bound herewith are hereby specifically referred to and by this reference made a part hereof and shall by such reference have the same force and effect as though all of the same were fully written or inserted herein. THAT the Contractor shall faithfully complete and perform all of the obligations of this Contract, and in particular shall promptly, as due, make payment of all just debts, dues, demands, and obligations incurred in the performance of said Contract; and shall not permit any lien or claim to be filed or prosecuted against the SAMTD, its agents or employees. It is expressly understood that this Contract in all things shall be governed by the laws of the State of Oregon. THAT in consideration of the faithful performance of all of the obligations, both general and special, herein set out and in consideration of the faithful performance of the work as set forth in this Contract, and in accordance with the directions of the SAMTD's authorized representative, and to his/her satisfaction, the SAMTD agrees to pay to the said Contractor the amount earned, as determined from the actual quantities of work performed and the prices and other basis of payment specified, and taking into consideration any amounts that may be deductible and under the terms of the Contract and to make such payments in the manner and at the times as shall be agreed upon in writing. THAT the contractor hereby certifies, under penalty of perjury, that contractor is, to the best of its knowledge, not in violation of any tax laws described in ORS 305.380 (4). .,. IN WITNESS WHEREOF, the Salem Area Mass Transit SAMTD has caused this agreement to be signed In its corporate name, by its General Manager, and the said Contractor has caused this agreement to be signed as of the 30th day of June, 2006. ATTACHMENT A Page ~_. of _ (p SALEM AREA MASS TRANSIT (SAMTD) BY. General Manager CITY OF WOODBURN BY; TITLE '.... .... ATTACHMENT A: "2 of ~ () Page-~--- - SPECIAL TRANSPORTATION FUND AGREEMENT SPECIAL TRANSPORTATION FUND FY 2005/2006 FY 2006/2007 - Amended Contractor: Period Covered: CITY OF WOODBURN July 1, 2005 through June 30, 2007 ,...,.... .... ATTACHMENT A Page _..::i.. of j 17 SPECIAL TRANSPORTATION FUND AGREEMENT THIS AGREEMENT is entered into this 1 st day of July 2005, by and between SALEM AREA MASS TRANSIT DISTRICT, a Municipal Corporation of the State of Oregon (hereinafter referred to as "District"), and THE CITY OF WOODBURN (hereinafter referred to as "Contractor" or "city"). RECIT ALS: A The District is a municipal corporation whose existence and general authority is defined by ORS 267.200. B. The District has established a separate and distinct Special Transportation Fund entitled "STF 1 08" (hereinafter referred to as STF). C. The District and Contractor are desirous of entering into an agreement for the purpose of financing and improving transportation programs and services for the elderly and disahled residents of the District and any county in which all or a portion of the District is located, for the following projects and amounts: Amount of this Award Award Control # PROJECT: STF $22,500.00 STF 108 DURATION: July 1, 2005 through June 30, 2006 July 1, 2006 through June 30, 2007 $30,000.00 S TF 108 PROJECT: Discretionary Grant $ (none) DURATION: July 1, 2005 through June 30, 2007 D. The parties expressly understand and agree to limit the extent and nature of this agreement to any funds ultimately to be distributed by STF, and, upon the failure of such fund or the prior disbursal of any monies previously received as part of the parties' participation in such fund, this agreement will automatically cease and have no further force or effect. Now, therefore, IT IS HEREBY AGREED between the parties as follows: 1. SCOPE OF AGREEMENT. 1.1 The Contractor will provide special transportation services in a manner such that the District will at all times be in full compliance with the applicable grant or other funding agreements between the District and the source of funding for this agreement and with ORS 391.800-391.830 and with administrative rules OAR 732-05-000 through 732-10- 045, as presently existing or as hereafter amended, and in a manner which will not cause the Public Transit Section to withhold payments or disapprove funding for Contractor's services. The Contractor will comply with all laws and regulations governing use of STF grants and will comply with all laws and regulations applicable to transportation of passengers. The Contractor will comply with all policies and guidelines adopted by the District relating to the STF program. The District's obligations under this agreement are contingent upon the continued availability and payment of funds from the State of Oregon Elderly and Disabled Special Transportation Grant Attached hereto and 1 SPECIAL TRANSPORTATION AGREEMENT 2005 - 2007 CITY OF WOODBURN "'."", "..... .... ATTA:~ENT fr Page of (tJ EXHIBIT A SCOPE OF WORK The purpose of this Agreement is to provide funding for the City of Woodburn to complete the following project: Provide Dial-A-Ride transportation services to the residents of the City of Woodburn. The Dial-A-Ride program provides transportation to elderly and disabled individuals for any purpose within the Woodburn city limits. The grant offered by ODOT through this Agreement is for the purchase of transportation services under a contract, lease, or other arrangement. Purchased service is defined as "capital" for the purposes of the 49 USC S 5310 program, as described in Circular 9070.1 E. Generally accepted accounting principles and the City of Woodburn's accounting system determine those costs that are to be accounted for as operating costs. The City of Woodburn may not count the same costs twice if they have multiple agreements for which these costs may be eligible. The service provider may use capital equipment funded fror.1 USDOT- or State-source grants when performing services rendered through a contract funded by this Agreement. Depreciation of capital equipment funded from USDOT - or State-source grants is not an eligible expense. Service Desi~m The service purchased under this agreement, e.g., schedule, days, hours and service type (demand responsive, fixed route or other) will be designed to meet the needs of the elderly and people with disabilities as determined by the City of Woodburn in consultation with the District, the affected community members and stakeholders identified by the District and the City of Woodburn. The Paratransit van service will provides door-to-door service to the general elderly and disabled population of the city. Forty hours of weekly service is provided which is the same as the fixed route bus - Monday through Friday from 9 a.m. to 5 p.m. This service provides the Americans with Disabilities (ADA) complementary Paratransit service that is required of the city because of the fixed route bus service provided. The city will also provide this service to the general elderly. A volunteer driver service provides transportation for residents to medically related appointments from Salem to Portland and occasionally beyond. The program currently uses primarily volunteers who are seniors themselves and work under the city's Retired Senior Volunteer Program (RSVP). Contractor will coordinate services offered to the general public in the regional area to enhance regional services and to avoid duplication of services. 16 SPECIAL TRANSPORTATION AGREEMENT 2005 - 2007 CITY OF WOODBURN .... ATTACHMENT fr Page -iP.- of Lo Service Goals and Reportina Overall, the success of the service will be measured by the use of the service, specifically by the numbers of elderly and disabled passenger trips. The primary goal of the project is to sustain current service levels and to increase the number of passengers who are elderly and disabled passengers over the term of this Agreement 1. The City of Woodburn will maintain current Dial-A-Ride service from FY 2004-05 to FY 2005-06. 2. The number of seniors and people with disabilities using the dial-a-ride service will increase by a minimum of a 3% annually. This goal will be achieved by providing services specifically designed to meet the needs of the seniors and people with disabilities residing in the City of Woodburn. In addition to reporting the data outlined in the monthly report, contractor will report on the service design and progress toward achieving the service goals in each report and reimbursement request submitted to the District The City of Woodburn will inform the District if there is a change in the service funded by this Contract Payment and Budaet Contractor will report to the District the actual cost of service provided within the payment period, based on verifiable records. City of Woodburn FY 2005-06 TOTAL FY 2006-07 TOTAL Administration Operations - Dial-A-Ride service $22,500 $22,500 $30,000 $30,000 Total STF Grant award for FY 2005-06 $22,500 $30,000 17 SPECIAL TRANSPORTATION AGREEMENT 2005 - 2007 CITY OF WOODBURN ...