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Minutes - 05/08/2006 COUNCIL MEETING MINUTES MAY 8, 2006 TAPE READING 0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, MAY 8, 2006. CONVENED. The meeting convened at 7:00 p.m. with Mayor Figley presiding. 0010 ROLL CALL. Mayor Councilor Councilor Councilor Councilor Councilor Councilor Figley Bjelland Cox Lonergan McCallum Nichols Sifuentez Present Present Present Present Present Present Present Staff Present: City Administrator Brown, City Attorney Shields, Public Works Director Tiwari, Police Chief Russell, Recreation Services Manager Patterson, City Recorder Tennant 0039 ANNOUNCEMENTS. A) Budget Hearings on the City's 2006-07 budget and the Urban Renewal District 2006- 07 budget will be held before the Budget Committee in the City Hall Council Chambers on Saturday, May 20, 2006, beginning at 9:00 a.m.. B) Ballot Drop site: City Hall is a designed drop site for the May 16, 2006 Primary Election. Ballots can be dropped off during regular business hours, however, the City Hall lobby will remain open until 8:00 p.m. on Election Day. C) Marion County Board of Commissioners will continue their public hearing regarding Legislative Amendment 06-2 (Woodburn Periodic Review) on June 5, 2006 at 6:30 pm in the City Hall Council Chambers. The Commissioners will also hold a hearing on the Butteville Road issue at 6:00 p.m. on June 5, 2006 in the Council Chambers. Marion County Commissioner Patti Milne also announced a worksession before the Commission on May 15,2006, 1:30 p.m., County Courthouse Square, to give the Board an opportunity to ask more detailed questions with their staff and to go over information pertaining to the proposed Urban Growth Boundary expansion. It was her understanding that City staff has been invited to this workshop for the purpose of obtaining a balanced approach to this proposal. 0129 PROCLAMATION: POLICE MEMORIAL WEEK- MAY 14-20,2006. Mayor Figley read the proclamation declaring the week of May 14 - 20, 2006 as Police Memorial Week and encouraged citizens to honor law enforcement officers who have rendered a dedicated service to their communities and, on May 15, 2006, observe Peace Officer's Memorial Day. Page 1 - Council Meeting Minutes, May 8, 2006 <I.." .,. COUNCIL MEETING MINUTES MAY 8, 2006 TAPE READING Mayor Figley thanked our Police Officers for all that they do on a daily basis year after year. 0264 PRESENTATION: COUNTY STRATEGIC PLAN UPDATE. Commissioner Patti Milne distributed the Marion County Strategic Plan to the Council which details issues and goals that the County has been working on over the last 18 months. The process included public involvement by engaging citizens, local community groups, county employees, and community leaders. She stated that the document before the Council is the final product of what is important around Marion County and what the County should spend their time and effort on in order to stay focused and to make good use of their time, effort, and resources. She reviewed the plan's vision, mission, and value statements. Those value statements included customer service, professionalism, integrity, and stewardship. She stated that the goals listed in the Strategic Plan were in no particular order but they represent the issues that continually arose throughout the County during this process: (1) Growth and Infrastructure, (2) Public Safety, (3) Economic Development, (4) Transportation, and (5) Health and Community Services. She hoped that the Council would find the Strategic Plan as useful information as the County works on issues that are of interest throughout the County. She also stated that there are numerous Advisory Boards and Advisory Councils within the County and the Strategic Plan coordinates with these groups and brings continuity to all of the issues that are being worked on together. Councilor McCallum requested that Commissioner Milne explain the Action Plans and the plans for implementation that each department does since, in the case of the Public Safety Coordinating Council he had recently received a 60-page document on plan imp lementation. Commissioner Milne stated that the Public Safety Coordinating Committee also has a Strategic Plan and the County Plan before the Council coordinates with the strategic plan from the Coordinating Committee. Plans developed by the Health Advisory Committee, Solid Waste Advisory, or a variety of other groups also coordinate with the County plan so that the County can stay focused on the needs of the community. 0680 CHAMBER OF COMMERCE REPORT. Bob Pascalar, representing the Chamber, reported that the Hanging Basket Program is in progress and baskets should be hung in the near future. He also stated that a joint meeting of representatives from Food Services of America, SEDCOR, and the Chamber resulted in a training program for truck drivers through Chemeketa Community College. This type of program is focused on training drivers who have a route utilizing customer service and management skills. Students within this program will receive a certificate of completion which be recognized by multiple companies large and small as training that adds value to the individual's skill level for a driving job. Page 2 - Council Meeting Minutes, May 8, 2006 ....... .. COUNCIL MEETING MINUTES MAY 8, 2006 TAPE READING 0951 WOODBURN SCHOOL DISTRICT REPORT. Walt Blomberg, Superintendent, corrected a misunderstanding within the community regarding use of buses for transporting individuals to protest rallies in Salem and Portland. He stated that the School District contracts with First Student Inc. for bus services and this company leases and rents buses for purposes other than School Transportation services. By law, First Student must put the name ofthe School District for which the bus normally serves on the side of the bus, however, the lease company can still serve other businesses and groups on the days or time periods in which the bus is not being used to transport students to and from school. As a public entity, the School District must remain neutral on issues and, for the record, he stated that he does not like to see the students miss school. The district does have policies in place to deal with students who miss school without parental permission. On May I11h, the School District budget presentation will be made to the Committee and the balanced budget will maintain class sizes of 23 or below in Kindergarten, 25 or below in primary grades, and targeted class sizes of 28 or below in upper elementary and middle school, and 30 or below in high school. Teacher appreciation week is May 8 - 12,2006 and he urged the public to let the teachers know how much they are appreciated. Lastly, the new Head Football Coach is Bill Michael who has been a teacher in the Woodburn School District for 10 years. He was an excellent football player many years ago for Linfield College and he been a coach for many years. Last year was his first year at Woodburn as the Freshman coach and their team had a good season. 1234 Brian Donaldson, 300 S Evergreen St., stated that he lives on the west side of Woodburn but commutes to his place of work on the east side of town (Food Services of America). He requested that the City look at adding a bicycle lane on Young Street from Downtown to Highway 99E since there is not much of a pathway on this roadway for bicycling. 1328 CONSENT AGENDA. A) approve the Council meeting minutes of April 24, 2006; B) accept the draft Planning Commission minutes of April 27, 2006; C) receive the Planning Tracking Sheet dated May 4, 2006; D) receive the Building Activity report for April 2006; and E) acknowledge receipt of the Intergovernmental Agreement for Interchange Funding memo from Administrator Brown. Mayor Figley requested an amendment to the Council Minutes under Chamber Report (tape reading 2114) in that the correct name spelling of the Chamber representative is Deb Yager. MCCALLUM/NICHOLS... adopt the Consent Agenda as presented with the correction. The motion passed unanimously. Page 3 - Council Meeting Minutes, May 8, 2006 {.,.. .. COUNCIL MEETING MINUTES MAY 8, 2006 TAPE READING 1392 COUNCIL BILL NO. 2625 - ORDINANCE ADOPTING MILL CREEK GREENWAY MASTER PLAN AND MAKING LEGISLATIVE FINDINGS. Councilor Sifuentez introduced Council Bill No. 2625. Recorder Tennant read the two readings of the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared Council Bill 2625 duly passed. 1462 OUST IDE CITY LIMITS WATER SERVICE AT 280 S. PACIFIC HIGHWAY. Administrator Brown stated that he had been contacted by the owners of this property late Friday afternoon (May 5, 2006) asking numerous questions about the annexation process. At this time, the property owners seem to be in the process of thinking about seeking annexation to the City. He stated that he did commit to them that the he would ask the Council to wait two more weeks before making a decision. The biggest issue is the extension of sewer service to this property and there are some cost estimates they need to review before they commit to taking the next step. It was the consensus of the Council to hold this matter over until the next regular meeting. 1548 SETTLEMIER PARK LIGHTING UPGRADE - PHASE I. BJELLAND/NICHOLS... authorize an additional expenditure not to exceed $18,287 on the contract previously awarded to Kerr Contractors for the Settlemier Park Lighting Upgrade. Councilor Cox expressed disappointment in having to increase a contract award so soon after it had been awarded and questioned ifthe staff should have known that the wiring needed to be replaced and then included it in the original scope of work. Administrator Brown stated that staff had been dealing with some unknowns on this project. There was an irrigation line that had been installed and, as a consequence of digging the trenching for the irrigation line, the electrical lines were hit in a number of places since the City did not have effective drawings of where those electrical lines were located. Councilor Cox stated that it was his understanding within the report that the City would have had to spend the money on this project within the near future anyway, however, this additional work results in the expenditure being made sooner than expected. Administrator Brown stated that the intent was not to do this particular work at this time but to make the lighting upgrade work the new wiring needs to be installed. Councilor McCallum questioned if the lighting was sunset to sunrise or will it be on a timing device. Public Works Director Tiwari stated that it is safety related so it will be from sunset to sunrise and it is additional work which will light the park and not the ballfield. The motion passed unanimously. Page 4 - Council Meeting Minutes, May 8, 2006 -t., '. COUNCIL MEETING MINUTES MAY 8, 2006 TAPE READING 1926 COUNCIL BILL NO. 2626 - RESOLUTION AUTHORIZING THE TRANSFER OF OPERATING CONTINGENCY APPROPRIATIONS DURING FISCAL YEAR 2005-06. Council Bill No. 2626 was introduced by Councilor Sifuentez. Recorder Tennant read the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared Council Bill No.2626 duly passed. 1825 LIQUOR LICENSE APPLICATION: LIL'BIT DISTILLERY INC.. 1501 INDUSTRIAL A VENUE. A new outlet distillery liquor license application was submitted by Mihai L. Taivan, DBA: Lil' Bit Distillery, Inc.. As noted in the staff report, no alcohol or tasting events will be allowed at this location. BJELLAND/LONERGAN... recommend to OLCC approval of the liquor license application for Lil 'Bit Distillery, Inc.. The motion passed 5-1 with Councilor Nichols voting nay. 1880 LIQUOR LICENSE APPLICATION: EL ARMADILLO LOCO. 550 N. FIRST STREET. A change of ownership liquor license application was submitted by Pam D. Yruretagoyena, DBA: El Armadillo Loco. BJELLAND/COX... recommend to OLCC approval of a change of ownership application for El Armadillo Loco. The motion passed 5-1 with Councilor Nichols voting nay. I 929 PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS. A) Planning Commission's approval of Planned Unit Development 05-01 and Variance 06-01 located on Lot No.1 of the Town Center at Woodburn Plat: a 7.94 acre parcel which provides for 39 single-family residential lots and 2 common area tracts located at the southern terminus of Evergreen Road. No action was taken by the Council to bring this decision up for review. 1972 MAYOR AND COUNCIL REPORTS. Councilor Bjelland reported that MW ACT has forwarded a recommendation onto Region II for the Connect Oregon projects that MW ACT hopes to see funding for in our region. Of the two projects being submitted, one is the approval of the Willamette Valley Railroad Company's application for a $2.34 million grant to upgrade the rail line between W oodbum and Stayton in order to provide safety improvements and allow for higher load freight on railcars. He stated that each Region has $15 million to allocate towards their projects and, in addition, there is $25 million to be allocated state-wide. He has been asked to serve on the Consensus Committee for the state projects and he hoped to secure a portion of the $25 million for projects within MW ACT. Page 5 - Council Meeting Minutes, May 8, 2006 .... . COUNCIL MEETING MINUTES MAY 8, 2006 TAPE READING Mayor Figley stated that the railroad line upgrade will make it legal for the railroad to provide passenger service. 2315 Mayor Figley stated that there will be no Executive Session. 2335 ADJOURNMENT. NICHOLS/MCCALLUM... meeting be adjourned. The motion passed unanimously. The meeting adjourned at approximately 7:30 p.m.. /. <. ATTEST /J/~ ~.Jf Mary Tenn t, Recorder City of Woodburn, Oregon Page 6 - Council Meeting Minutes, May 8, 2006 ". '.