Agenda - 04/24/2006
CITY OF WOODBURN
CITY COUNCIL AGENDA
APRIL 24,2006 -7:00 P.M.
KATHRYN FIGLEY, MAYOR
WALTER NICHOLS, COUNCILOR WARD 1
RICHARD BJELLAND, COUNCILOR WARD II
PETER MCCALLUM, COUNCILOR WARD III
JAMES COX, COUNCilOR WARD IV
FRANK LONERGAN, COUNCILOR W ARO V
EUOA SIFUENTEZ, COUNCilOR WARD VI
CITY HALL COUNCIL CHAMBERS - 270 MONTGOMERY STREET
1. CALL TO ORDER AND FLAG SALUTE
2. ROLL CALL
3. ANNOUNCEMENTS AND APPOINTMENTS
Announcements:
A. Marion County Board of Commissioners will conduct a public
hearing regarding Legislative Amendment 06-2, the Woodburn
Periodic Review, on April 26, 2006 at 7:00 p.m. in the Council
Chambers.
B. Registration for summer recreation programs beings May 1,
2006.
C. The Woodburn Public Library spring concert series continues
with the vocal harmonies of Jodee Midura, Mary Curtis, Sally
Holstead and Patty Eamons on May 7, 2006 at 2 p.m. at City
Hall.
Appointments:
D. Library Board Position VI - Phyllis McKean
1
4. PROCLAMATIONS/PRESENTATIONS
Proclamations:
A. Volunteer Week - April 23, 2006 through April 29, 2006
2
Presentations :
B. Food Drive Donation - Mike Conzoner, MacLaren Superintendent
C. Police Facility Update - Scott Russell. Police Chief
D. After Incident Report, April 13, 2006 - Scott Russell, Police Chief
"Habrd interpretes oisponibles para aquellas personas que no hablan Ineles, previo acuer()o. Comunlquese
al (5031980-2485."
April 24, 2006
Council Agenda
Page i
-0
5. COMMITTEE REPORTS
A. Chamber of Commerce
6. COMMUNICATIONS
None.
7. BUSINESS FROM THE PUBLIC - This allows the public to introduce items
for Council consideration not already scheduled on the agenda.
8. CONSENT AGENDA -Items listed on the consent agenda are considered
routine and may be enacted by one motion. Any item may be removed
for discussion at the request of a Council member.
A. Woodburn City Council minutes of April 1 0, 2006, regular and 3
executive session
Recommended Action: Approve the minutes.
B. Woodburn Planning Commission draft minutes of April 13, 2006 13
Recommended Action: Accept the draft minutes.
C. Police Department Statistics - March 2006 20
Recommended Action: Receive the report.
D. Woodburn Memorial Aquatic Center Revenue Comparison 27
through March 2006
Recommended Action: Receive the report.
E. Recreation Services Division Attendance Reports for February 28
and March 2006
Recommended Action: Receive the reports.
F. Recreation Services Division Winter and Spring Revenue Reports 30
for February and March 2006
Recommended Action: Receive the reports.
G. Claims for March 2006 32
Recommended Action: Receive the report.
H. Removal of Street Tree at 255 N. Second Street 38
Recommended Action: Receive the report.
April 24, 2006
Council Agenda
Page ii
I. Removal of Recreation and Parks Director 40
Recommended Action: Consent to the City Administrator's
removal. without cause, of D. Randall Westerick from the
position of Recreation and Parks Director effective April 13,
2006.
9. TABLED BUSINESS
None.
10. PUBLIC HEARINGS
A. Legislative Amendment 06-01; Mill Creek Greenway Master 42
Plan
Recommended Action: Conduct public hearing, receive
public comment, and direct staff to prepare an ordinance to
substantiate its decision.
B. Sale of Property at 670 Gatch Street 46
Recommended Action: Conduct public hearing, receive
public comment, and direct staff to prepare a resolution to
substantiate its decision.
11. GENERAL BUSINESS - Members of the public wishing to comment on items of
general business must complete and submit a speaker's card to the City
Recorder prior to commencing this portion of the Council's agenda.
Comment time may be limited by Mayoral prerogative.
A. Council Bill 2621 - Resolution declaring certain City property 63
located at 670 Gatch Street to be surplus property and
authorizing the City Administrator to sell said property to
Habitat for Humanity
Recommended Action: Adopt the resolution.
B. Council Bill 2622 - Resolution entering into Grant Agreement 68
No. 22829 with the State of Oregon and authorizing the City
Administrator to sign such agreement
Recommended Action: Adopt the resolution.
C. Council Bill 2623 - Resolution authorizing the transfer of 72
operating contingency appropriations during fiscal year
2005-06
Recommended Action: Adopt the resolution.
April 24, 2006
Council Agenda
Page iii
D. Council Bill 2624 - Resolution entering into an inmate work 76
program agreement with the State of Oregon for use of Inmate
work crews and authorizing the City Administrator to sign such
agreement and any future State of Oregon Inmate work
program agreements for use of inmate work crews that may be
received by the City
Recommended Action: Adopt the resolution.
E. Contract Award for Street Resurfacing Improvements 87
Recommended Action: Award the construction contract to
the lowest responsible bidder, Morse Bros. Inc., for resurfacing
improvements to various streets in the amount of $274,999.35.
F. Water Service at 280 S. Pacific Highway 89
Recommended Action: (1) authorize disconnection of water
service to 280 S Pacific Highway; and (2) adopt the policy that
water services outside city limits, will be terminated upon a
change of ownership or use, or lapse in use of greater than six
months
G. Liquor License - Change of Ownership 93
Recommended Action: Recommend that the Oregon Liquor
Control Commission approve a liquor license application for
Top of the Tee Restaurant.
H. Participation in Model Sign Ordinance Committee 96
Recommended Action: Approve City Attorney participation.
12. NEW BUSINESS
13. PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS - These
are Planning Commission or Administrative Land Use actions that
may be called up by the City Council.
A. Planning Commission's Approval of Design Review 05-13 97
located at 1539 Mt. Hood Avenue
14. CITY ADMINISTRATOR'S REPORT
15. MAYOR AND COUNCIL REPORTS
16. ADJOURNMENT
April 24, 2006
Council Agenda
Pageiv
'.
.~.
W~N
l.(~""'tfltd lal9
~~3D
.
.
April 21, 2006
TO:
City Council
FROM:
Kathy Figley, M
SUBJECT:
The following appointment is made, subject to the approval of the Council.
Please forward any adverse comments to me prior to the Council meeting on
Monday, April 24, 2006. No reply is required if you approve of my decision.
LIBRARY BOARD
Position VI - Phyllis McKean - term ends 12/31/08
1
4A
PROCLAMATION
VOLUNTBBR WEEK - APRIL 29 - APRIL 29, 2006
WHERBAS, Woodburn volunteers have undertaken many responsibilities that
promote the general welfare of the City of Woodburn and make a difference in the lives of
its residents; and
WHE.lU?A.S, in providing these services, volunteers have demonstrated a spirit of
personal concern and wholehearted willingness to help others; and
WHE.lU?A.S, volunteers reflect the commitment of neighbors helping neighbors in
the finest sense of that tradition; and
WHEREAS, these volunteers ask nothing more than the satisfaction of a job well
done; and
WHEREAS, these individuals are most deserving of appreciation and thanks; and
WHEREAS, the City Council, in gratitude for the dedicated service rendered by
members of this community wishes to recognize all those who have given their time,
energy and talents to help others.
NOW, THEREFORE, I, KATHRYN FIGLEY, Mayor of the City of Woodburn, do
hereby proclaim the week of April 23 through April 29, 2006 to be
VOLUNTEER WEEK
in the City of Woodburn and encourage government, business, and residents to honor this
observance with appropriate programs, ceremonies, and activities.
OF, I have hereunto set my hand and caused the seal of the
ixed this 19th day of April 2006.
/--
~ u Wf._
\~ .... ""',~)
#) II " ~
.~. ...,;,,!:,)1 ":1 ~
, " .t....~.. '
!Jt . .-.-.. ,
;# " ~
,:f .. ':')., <\;t~;..." ~'
, 1J J\. - ..' '\
. ,,'1 "t -:' ,.'
-!) . t' 0) I.. ..14 i"
t. . ....t. ~.
."'.... ." I~
~f .... ."~ t>~
If. (I, e.~..fO
2
o
SA
COUNCIL MEETING MINUTES
APRIL 10, 2006
TAPE
READING
0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN,
COUNTY OF MARION, STATE OF OREGON, APRIL 10,2006.
CONVENED. The meeting convened at 7:00 p,m, with Mayor Figley presiding.
0010 ROLL CALL.
Mayor
Councilor
Councilor
Councilor
Councilor
Councilor
Councilor
Figley
Bjelland
Cox
Lonergan
McCallum
Nichols
Sifuentez
Present
Present (7:03 p,m.)
Present
Present
Present
Absent
Present
>
Staff Present: City Administrator Brown, City Attorney Shields, Public Works Director
Tiwari, Police Chief Russell, Interim Community Development Director Zwerdling,
Parks & Recreation Director Westrick, Public Works Manager Rohman, Recreation
Manager Patterson, City Recorder Tennant
Mayor Figley stated that Councilor Nichols had decided not to attend this meeting since
his wife is recovering from surgery,
0096 ANNOUNCEMENTS.
A) Woodburn Public Library will host a reception on April 23, 2006, 2:00 - 4:00 p.m.,
to celebrate the looth birthday of the Woodburn Public Library. Volunteers will also be
honored at this event as part of National Volunteer Appreciation Week and entertainment
will be provided,
B) Planning Commission training workshop will be held on April 20, 2006, 7:00 p.m.,
in the City Hall Council Chambers,
C) Public Hearing will be held before the City Council on April 24, 2006, 7:00 p.m.,
City Hall Council Chambers, to consider the Millcreek Greenway Master Plan Legislative
Amendment 06-01,
D) Public Hearing will be held before the City Council on April 24, 2006, 7:00 p,m.,
City Hall Council Chambers, to consider the sale of City owned property on Gatch Street.
0117 APPOINTMENTS.
Mayor Figley appointed Grayce Higgins to the Budget Committee (Position II with term
expiring 12/31/2007) and Willis Grafe to the Library Board (Position V with term
expiring 12/3112009).
MCCALLUM/SIFUENTEZ... approve the appointments of Grayce Higgins to the
Budget Committee and Willis Grafe to the Library Board. The motion passed
unanimously.
Page 1 - Council Meeting Minutes, AprillO, 200~
COUNCIL MEETING MINUTES
APRIL 10, 2006
TAPE
READING
0157 PRESENTATION: CITY OF CANBY PROPOSED COMMUTER BUS
TRANSPORT A TION BETWEEN CANBY AND WOODBURN.
Margaret Yochem, Canby Transit and General Services Manager, stated that Canby
Transit had withdrawn from Tri-Met in 2002 and they have been providing free
transportation service to Canby residents through the use of a previously established Tri-
Met payroll tax, Their ridership has been requesting that transit service be extended to
W oodbum and, as a result, they have secured federal funding for a pilot program through
Job Access Reverse Commute (JARC) from Salem Area Mass Transit that has existing
JARC funds reserved for rural services. Canby Transit will be matching the $65,000
grant award which will provide for nine (9) round trips from Canby to Woodburn at peak
hours going through Aurora and Hubbard. She requested the Council approval of this
pilot program and consideration of some financial assistance to help Canby Transit with
the $65,000 match funds, however, it is not critical that the City contribute this first year
since Canby Transit has sufficient funds to meet the grant match requirement,
Councilor Cox stated that the recent article in the Woodburn Independent explained the
program very well and expressed his support of this trial program,
Councilor McCallum questioned if the City was prepared in the upcoming City budget to
contribute to this project.
Public Works Manager Rohman stated that there is no cost to the City at this time but a
proposal was briefly discussed at the recent Budget Committee workshop to increase the
City's transit service by 2 hours for both the fixed route and Dial-a-Ride programs
utilizing additional grant funds to pay for these increased service hours, He stated that he
is unsure at this time how much money will be available from that grant and if there are
some excess funds, staff may propose to the Budget Committee utilizing some funds
towards the pilot program. He has also been discussing the possibility of offering one of
the City's vehicles to Canby Transit as a standby in the event they need an additional
vehicle. In regards to the grant funds for this program, Salem Transit may ask the City to
be the recipient of the grant which would then be passed through to Canby Transit.
Councilor McCallum questioned potential route changes to match up with this program.
Public Works Manager Rohman stated that they would be looking at some minor changes
to the City's existing route by July 1, 2006 in order to try and match up the City's service
to the service to be provided by Canby Transit. One of the new stops being looked at by
the City is the proposed Park-N-Ride lot near the freeway since that will be a bus stop for
Canby Transit. The City's increased service hours would provide for an additional hour
before and after the existing service hours to help those individuals who use the service to
commute to work. He also stated that Salem Transit through the CART Service is
looking at some route changes to be effective with the Canby service that will allow them
to provide a little better service to our area. There is also transit service currently
provided by Canby Transit to Wilsonville, Molalla, and Oregon City so having this new
service in Woodburn will open up a lot of options for our local residents.
Page 2 - Council Meeting Minutes, April 1 0, 200~
COUNCIL MEETING MINUTES
APRIL 10, 2006
TAPE
READING
Councilor McCallum questioned the sustainability of this service since grant funds are
being used for this pilot program.
Ms. Y ochem stated that the grant is for a two-year program and sustainability is based on
ridership. She felt that it would take a year to get the program going and the second year
is when it is critical to really make it work. In the meantime, participating agencies will
also need to look at budgetary resources for continuation of the program into the future.
0741 CHAMBER OF COMMERCE REPORT.
Walt Blomberg, representing the Chamber Board, stated that the Woodburn Area
Branding Project focus group will hold another meeting on Friday, April 14th, to work on
determining what W oodbum and the surrounding area means to our residents. In regards
to Chamber office personnel, Ronda Judson will be retiring by the end of June and Kim
Gieger has been hired to replace Mrs. Judson,
The Chamber has been involved in the original kick-off of this year's Tuilip Festival but
the weather has delayed the tulips from blooming. The festival is scheduled to end on
April 20, 2006, Lastly, he stated that the kiosk at the Woodburn Company Stores has
been erected and an opening dedication is scheduled for April 19th at 10:00 a,m..
Councilor Bjelland stated that he serves on the Community Development Partnership
which has approved lottery funding in the amount of$15,000 towards the Woodburn
Area Branding Project.
0949 WOODBURN SCHOOL DISTRICT REPORT.
Walt Blomberg, Superintendent, stated that the annual review of the School District's
Strategic Plan will be held on Thursday, April 20th. Over the years, this plan has helped
set the course and offered numerous ideas about the direction to work towards. The
Strategic Planning process been a community and school effort to not only make it
happen but to sustain it.
Another annual event is the School's budget process and they are currently working on
budget priorities for the upcoming school year, On May 11, 2006, the budget will be
presented to the Budget Committee at the high school and the public is invited to attend
this meeting, The School District is also moving forward with Facilities Planning and
they are trying to look at 10 years into the future, It was noted that it has been 10 years
since the bond issue was passed for Heritage Elementary and Valor Middle School. In
that time, the district has grown almost 1,000 students and it is projected that another
1,000 students will be part of the School District over the next 10 years, The initial
strategy was to use modular units due to the tremendous growth of students but a decision
was made 3 years ago to build annexes that had infrastructure. Those units were built out
of reserves funds and from loans that are being repaid from operational dollars. The
Board recently approved completing the annex at the high school which would make it
one of the small schools and this annex will also be paid for through operational dollars.
The Facilities Planning team is now looking at what the District needs will be in the
future and to weigh the options as to whether or not it is time to go out to the community
Page 3 - Council Meeting Minutes, April 10, 20qs>
COUNCIL MEETING MINUTES
APRIL 10, 2006
TAPE
READING
to ask for bond funds for more space. It is anticipated that a proposal will be before the
School Board in May 2006. The Wellness Business & Sports School hopes to have a
Principal named at the Board's April 20th meeting. Lastly, District officials have become
aware of a call for students to march regarding the Immigration Protest and April 13th has
been the date set for students to participate in a march within our community. He stated
that students have a right to participate but there are school rules that they have to comply
with. Students will not be allowed off school grounds unless they have parent
permission, The District has also been reminding their staffthat, as a public employee,
they are not allowed to participate in or support or promote a political cause. Any staff
members that are participating in this march are doing so on their own personal time. He
stated that they are working with the organizers to make sure that they understand the
rules the school works under and he hoped that they would help the school to support
those rules with the students and their families.
Administrator Brown stated that once the students leave the school property the concern
shifts over to the City, in particular, the safety of the students. He stated that staffhas
received some information that there may be some sort of march up the highway and
assembling near the interchange, He asked Superintendent Blomberg to share any
information regarding the names of organizers with the Police Chief prior to the march.
Superintendent Blomberg also stated that the District has sent letters to all of the parents
of students outlining the school rules, The District has no idea as to how many students
may be participating in this march and many details are still not finalized by the
orgamzers,
1833 Mayor Figley stated that the Marion County Board of Commissioners will be holding a
public hearing at Woodburn City Hall on April 26, 2006, 7:00 p.m., on the proposed
expansion of the City's Urban Growth Boundary. She encouraged members of the public
who would like to submit testimony on this proposed expansion to do so either at the
hearing or by submitting letters to the Commissioners.
1895 John Gervais, 360 3,d St., Gervais, stated that there has been a lot of discussion before the
Council on tagging and graffiti. He has been a involved in about 3 of those cases and was
extremely pleased that the W oodbum Police Department was able to apprehend the
individuals involved. He has since received letters of apology from the juveniles along
with restitution and, in one instance, a parent with her son came to apologize. He was
also pleased to see that the Juvenile Department is trying to teach the juveniles that there
is some sort of accountability for their actions,
2100 CONSENT AGENDA.
A) approve the City Council minutes of March 13,2006;
B) accept the draft minutes of the Recreation and Park Board of March 14,2006;
C) accept the Planning Commission minutes of March 9, 2006;
D) accept the draft Planning Commission minutes of March 23,2006;
Page 4 - Council Meeting Minutes, April 1 0, 2~6
'0
COUNCIL MEETING MINUTES
APRIL 10, 2006
TAPE
READING
E) accept the Library Board minutes of March 8, 2006;
F) receive the Building Activity report for March 2006;
G) receive the Planning Project Tracking Sheet dated April 5, 2006;
H) receive the Woodburn Library reports for the period of January 2006 through March
2006; and
I) receive the report on the Union Pacific Rail Line Crossing Agreement.
MCCALLUM/COX.... adopt the consent agenda as presented.
Councilor Cox expressed his displeasure with Union Pacific Railroad's unwillingness to
work with the City and, even though he understands the reasons behind what was done by
the Council and would be voting in favor of this motion, he wanted the public to know
what a terrible position Union Pacific has placed the City in by requiring the license
agreement.
The motion passed unanimously,
2257 COUNCIL BILL NO. 2618 - ORDINANCE AMENDING ORDINANCE NO. 2399
(THE BUSINESS REGISTRATION ORDINANCE) TO ADD A REPEALING
CLAUSE.
Council Bill 2618 was introduced by Councilor Sifuentez. Recorder Tennant read the
two readings of the bill by title only since there were no objections from the Council.
Attorney Shields stated that Ordinance No. 2055 is in effect until April 17, 2005
(effective date of Ordinance No. 2399) and adoption of this ordinance will add language
to Ordinance No, 2399 which would repeal Ordinance No. 2055.
On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared
Council Bill No. 2618 duly passed with the emergency clause.
2450 COUNCIL BILL NO. 2619 - RESOLUTION DIRECTING CITY ENGINEER TO
PREPARE AN ENGINEERING REPORT FOR STREET IMPROVEMENTS ON
TOUT STREET FROM SOUTH FRONT STREET TO SETTLEMIER AVENUE.
Councilor Sifuentez introduced Council Bill 2619. The bill was read by title only since
there were no objections from the Council. On roll call vote for final passage, the bill
passed unanimously, Mayor Figley declared Council Bill 2619 duly passed.
2510 COUNCIL BILL NO. 2620 - RESOLUTION SUPPORTING MARION COUNTY
INTERAGENCY METHAMPHETAMINE DRUG TASK FORCE.
Council Bill 2617 was introduced by Councilor Sifuentez. Recorder Tennant read the bill
by title only since there were no objections from the Council. On roll call vote for final
passage, the bill passed unanimously. Mayor Figley declared Council Bill 2620 duly
passed,
Page 5 - Council Meeting Minutes, April 10, 2096
COUNCIL MEETING MINUTES
APRIL 10, 2006
TAPE
READING
2569 ACCEPTANCE OF PROPOSAL FOR WASTEWATER TREATMENT PLAN
TEMPERATURE AND WINTER AMMONIA REDUCTION AL TERNA TIVE
SELECTION.
Staff recommended the acceptance of the proposal submitted by CH2M Hill which would
provide for engineering services to address thermal load and ammonia-nitrogen limits on
water discharged to the Pudding River. The City renewed our National Pollutant
Discharge Elimination Permit System (NPDES) permit in December 2004 and, as part of
the permit requirements, the target date to complete a plant temperature and winter
ammonia reduction alternatives evaluation and selection is December 31, 2006.
COX/LONERGAN... accept the proposal ofCH2M Hill Inc. for wastewater treatment
plant temperature and winter ammonia reduction alternatives evaluation and selection and
authorize the City Administrator to execute an agreement with CH2M Hill Inc, in an
amount not to exceed $49,994.00,
The motion passed unanimously,
2619 LIQUOR LICENSE APPLICATION: LA AZTECA. 153 GRANT STREET.
A new outlet off-premise application was submitted by Tienda Mexicana La Azteca Inc.
for a new small grocery store outlet to be located at 153 Grant Street..
SIFUENTEZ/BJELLAND... recommend to the Oregon Liquor Control Commission
(OLCC) approval of a new outlet liquor license application for La Azteca. The motion
passed unanimously.
2680 LIQUOR LICENSE APPLICATION: ROADRUNNER V WOODBURN. 850
LAWSON AVENUE.
A change of ownership liquor license application was submitted by L & L Convenience
LLC for an off-premise with fuel pumps license, This license would replace the
Woodburn Exxon Station license located at 850 Lawson Avenue,
LONERGAN/SIFUENTEZ... recommend to OLCC the approval of a change of
ownership liquor license application for Roadrunner V Woodburn.
Councilor McCallum stated that he understands the rules of GLCC and the rules adopted
by the Council, however, he has a personal concern about off-premise liquor sales at
gasoline convenience stores,
Councilor Lonergan questioned the restriction placed on liquor sales at 24-hour operations,
Chief Russell stated that convenience stores open 24-hours are required to lock their
coolers between 2:15 am and 2:30 am and there are no liquor sales until 7:00 a.m..
Alcohol stored in boxes are not required to be removed or locked up, however, sales are
not allowed until 7:00 a,m"
The motion passed 4-1 with Councilor McCallum voting nay,
2915 BID # 2005-15: STREET RESURFACING IMPROVEMENTS.
Bids were received from the following contractors for resurfacing of Blaine Street,
McKinley Street, Bryan Street, Tomlin Avenue, George Street, and Landau Drive: Parker
Page 6 - Council Meeting Minutes, April 1 0, 2~6
COUNCIL MEETING MINUTES
APRIL 10, 2006
TAPE
READING
Northwest Paving, $252,604.90; Roy L. Houck Construction, $281,722.00; D & D Paving,
$288,321.25; Brix Paving, $291,026.01; Salem Road & Driveway, $298,180.30; Morse
Bros., $304,502,00; and North Santiam Paving, $309,633.60. The engineer's estimate for
this project was $293,630.00
BJELLAND/NICHOLS... award construction contract to the lowest responsible bidder,
Parker Northwest Paving, for resurfacing improvements to various streets in the amount of
$252,604,90, The motion passed unanimously.
The motion passed unanimously.
2960 BID NO. 2005-10: STREET RESURFACING IMPROVEMENTS.
Bids were received from the following contractors for resurfacing South Woodland
Avenue, West Lincoln Street, Santiam Drive, and the City Hall parking lot: D & D Paving,
$203,633.50; Roy L. Houck Construction, $217,452,75; Parker Northwest Paving,
$218,748,00; Morse Bros., $238,004.00; Brix Paving, $250,385,11; Salem Road &
Driveway, $250,872,50; and North Santiam Paving, $256,380,50. The engineer's estimate
for these improvements was $219,539,50.
BJELLAND/MCCALLUM... award the construction contract to the lowest responsible
bidder, D & D Paving, for resurfacing improvements to various streets in the amount of
$203,633.50. The motion passed unanimously.
3070 BID NO. 2006-18: SETTLEMIER PARK ELECTRICAL UPGRADE - PHASE I..
Bids were received from the following contractors to address code deficiencies in power
supply at Settlemier Park to the restroom, restore operation of two security lights near the
skate park, and makes some provisions for future changes to lighting at the softball field:
Kerr Contractors, $32,000,00; Fahler Electric, $36,907,00; Boede Construction,
$42,750,00; Stadeli Underground, $48,816.00, and Kunert Electric, $68,488.00. It was
noted that an upgrade to the main electrical panel supplying the Aquatic Center, Chemical
Separation building, softball field, and restroom is scheduled for October 2006,
COXlSIFUENTEZ... award the contract for Settlemier Park Electrical Upgrade - Phase 1,
Bid No. 2006-18, to the lowest responsible bidder, Kerr Contractors, in the amount of
$32,000,00, The motion passed unanimously.
3111 ODOT INTERGOVERMENT AL AGREEMENT FOR INTERCHANGE
FUNDING.
COXlSIFUENTEZ... authorize the City Administrator to execute an interchange funding
agreement with the Oregon Department of Transportation,
Councilor Cox stated that the draft form of this agreement was discussed at the last
Council meeting and the language in this document is substantially the same as what was
in the draft document.
Councilor McCallum stated that this agreement allows for either party to "opt out" if there
is a lack of funding for interchange improvements.
Administrator Brown stated that the City would not be asked to pay ODOT until a notice
Page 7 - Council Meeting Minutes, April 1 0, 20~
COUNCIL MEETING MINUTES
APRIL 10, 2006
TAPE
READING
to proceed is issued which will not happen until ODOT has funding for the project. The
City has already spent $2.5 million on right-of-way and if the program never moves
forward, the City will be able to recapture the property.
City Attorney Shields stated that the "opt out" provision was initially unilateral that would
let the State out if there was no funding but now this provision is reciprocal.
The motion passed unanimously,
3376 PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS.
A) Planning Commission's approval of Conditional Use 06-01: Property located at
689 N. Front Street, Space C. This approval allows for the establishment of a grocery
store to be located at the comer of Front Street and Harrison Street.
B) Community Development Director's Approval of Design Review 05-15: Property
located at 916 N. Pacific Highway. This approval allows for the conversion of a retail
space to a restaurant within the Mall 99E complex,
No action was taken by the Council to bring these land use actions up for review.
3444 CITY ADMINISTRATOR'S REPORT.
Administrator Brown stated that staff has been invited to apply for a "Weed and Seed"
grant offered through the Department of Justice to address enforcement and activities to
promote the prevention and intervention, Recipients of this grant would be required to
have a task force made up of the various agencies who would participate in this program.
This particular grant would be a multi-agency effort and a letter of intent will need to be
sent off to the Department of Justice either April 27th or in June 2006 if the Council elects
to pursue this grant opportunity, Program design will come after the letter of intent but he
stated that he would like to move forward with developing the letter of intent so that the
City can apply for the $1 million grant which will extend over a five year period.
Councilor Sifuentez felt that this would be an excellent grant for the City if we were to
receive it.
3776 MAYOR AND COUNCIL REPORTS.
On behalf of the Relay for Life organizers, Councilor McCallum thanked the City for their
contribution as a Platinum sponsor. He stated that personal contributions from the Mayor,
Council, and Department Heads were received to fund this sponsorship and no taxpayer
money was involved,
Mayor Figley stated that it is a wonderful feeling to be a part of the Relay for Life event
since funds raised go for Cancer research which is a disease that could strike people of all
ages, incomes, and national origins, Woodburn has had remarkable success in raising
funds even though we are considered as a less wealthy community but we are, in fact,
wealthy in every respect that matters.
Councilor Lonergan thanked Councilor McCallum for his work on the Relay for Life event
and, even though he is no longer event Chair, he is still actively involved in organizing this
event.
Page 8 - Council Meeting Minutes, April I 0, 202~
COUNCIL MEETING MINUTES
APRIL 10, 2006
TAPE
READING
Councilor Bjelland reiterated that the Community Development Partnership did
recommend a little more than $15,000 for the Chamber's Branding Project. There is one
more review level for this application to go through for final approval.
Councilor Cox referred to a copy of the letter received from OLCC regarding the Yun
Wah Restaurant license renewal and, even though OLCC had already renewed the license
before the City's letter was received, he did not feel that the Council was seriously saying
that the license should be denied, By submitting the letter, OLCC is now aware of the
problems and hopefully they will take better control of what is happening at that location.
The letter from OLCC stated that the Salem Field office has been provided with a copy of
the City's letter and invited the City to contact the field office on this issue. If it is
necessary to take a closer look at this establishment next year, he suggested that the City
file an extension with OLCC thereby giving the staff and Council additional time to make
a recommendation.
Administrator Brown stated that staffhad delayed in bringing this issue before the Council
since staff was waiting to see what OLCC would be doing to with that particular problem.
4296 EXECUTIVE SESSION.
Mayor Figley entertained a motion to adjourn into executive session under the authority of
ORS 192,660(1)(h) and ORS 192.660(1)(f),
BJELLAND/SIFUENTEZ... adjourn to executive session under the statutory authority
cited by the Mayor. The motion passed unanimously,
The Council adjourned to executive session at 8:05 p.m. and reconvened at 8:28 p,m..
4343 Mayor Figley stated that no action was taken by the Council while in executive session,
however, Council action will be taken as a result of an item discussed.
COXJMCCALLUM... authorize the City Attorney to file a lawsuit against Emmert
International Properties Ltd in order to make them follow through on their obligation to
remove the house from the City property located 828 Parr Road, or to take such further
additional legal action that may be appropriate to enforce the City's rights in this situation,
The motion passed unanimously,
4415 ADJOURNMENT.
BJELLAND/LONERGAN... meeting be adjourned, The motion passed unanimously,
The meeting adjourned at 8:29 p,m..
APPROVED
KATHRYN FIGLEY, MAYOR
ATTEST
Mary Tennant, Recorder
City of Wood bum, Oregon
Page 9 - Council Meeting Minutes, April 1 0, 2f>~6
'0
Executive Session
COUNCIL MEETING MINUTES
April! 0, 2006
DATE. CONFERENCE ROOM, CITY HALL, CITY OF WOODBURN, COUNTY OF
MARION, STATE OF OREGON, APRIL 10,2006.
CONVENED. The Council met in executive session at 8:10 p.m. with Mayor Figley presiding.
ROLL CALL.
Mayor
Councilor
Councilor
Councilor
Councilor
Councilor
Councilor
Figley
Bjelland
Cox
Lonergan
McCallum
Nichols
Sifuentez
Present
Present
Present
Present
Present
Absent
Present
Staff Present: City Administrator Brown, City Attorney Shields, City Recorder Tennant
Press: John Gervais, Woodburn Independent
Mayor Figley reminded the Councilors and staff that information discussed in executive session is not
to be discussed with the public.
The executive session was called under the following statutory authority:
I) To consult with counsel concerning the legal rights and duties of a public body with regard to
current litigation or litigation likely to be filed pursuant to ORS 192.660(1)(h); and
2) To consider records that are exempt by law from public inspection pursuant to ORS 192.660(1 )(f).
ADJOURNMENT.
The executive session adjourned at 8:26 p,m..
APPROVED
KATHRYN FIGLEY , MAYOR
ATTEST
Mary Tennant, Recorder
City of Woodburn, Oregon
Page I - Executive Session, Council Meeting Min~~s, April 10, 2006
8B
WOODBURN PLANNING COMMISSION MEETING MINUTES
April 13, 2006
CONVENED The Planning Commission met in a regular session at 7:00 p.nt>, in City Hall
Council Chambers with Chairperson Lima presiding. ,,,,,.it~~
Chairperson Lima questioned members of the Planning CommissiOl1",ti~ving potential confliets
such as family, financial, or business relationship with any of the applicants or with regard to the,
project in question, If such a potential conflict exists, he asked wpether the commission in, \;9','c,,"!;if
question believes he or she is without actual bias or whether h~'or she would like to step down '
from the Planning Commission during the case, ,
Chairperson Lima announced: agenda is available at the back of the room: We will consider
cases one at a time according to the order listed in the agenda, We will follow the hearing
procedure outlined on the public hearings procedures board. All perspns wishing to speak are
requested to come to the podium and give their name and address.1ijrAny individuals speaking
from other than the podium will not be recognized. ",~i'):~
ROLL CALL
Chairperson
Vice Chairperson
Commissioner
Commissioner
Commissioner
Commissioner
Commissioner
Lima
Bandelow ,
GrosJacquM,
Vancil '
Grigorieff
Hutchison
Jennings
p.
p
pi:":',,,:;
p
A
P
p
Staff Present: Naomi Zwerdling ':" Interim Community Development Director
Jason RiChllng ~ ASospciate Planner
Marta Carrillo - Administrative Assistant
MINUTES
A. Woodburn PlanninG Commission Meetin" Minutes of March 23. 2006.
Vice-Chairperson Bandelow moved to accept the minutes as written, Commissioner
Grosiacoues seconded the motion, which unanimously carried,
BUSINESS FROM THE AUDIENCE
None,
COMMUNICATIONS
None.
Planning Commission Meeting April 13, 2006
Page 1 of 7
13
PUBLIC HEARINGS
A. Design Review 05-13, Request for design review approval to construct'an 11,633 square
foot multi-tenant commercial structure at 1539 Mt. Hood Avenue in the Commercial
General (CG) zone, Hayes Architect, applicant.
Chairperson Lima questioned if there would be any concern on ex-parte contact or '
conflict on the item.
, ,t!"
'- ~- ':"'..;0-- . --. . ~
Chairperson Lima. Vice-Chairperson Bandelow and Com'missioner Jennings stated that
they knew the applicant, but had no conflicts with the item. .."
Interim Community Development Director ZwerdlinQ read the appropriate ORS.
Staff Report
.:;;
;,;'
..";i~
Associate Planner RichlinQ presented the staff report on a pb~erpoint presentation.
Slide #2
'. ' ,-.~
Associate Planner Richling stated that the subject site is one (1) actl in area and is
defined as parcel #1 of partition case file #04-05. The property is identified on the Marion
County Tax Assessor's Map asit_lot #3801:(J.5-R1W..sedicm fi)8A. It is a commercial
flag lot back from the Mt. Hood Ave. riQht of way. It i~ currentl~ vacant. The properties to
the North and South are developed with a commercfal rental business and the
Washington Mutual Bank respective.ly.The properties to the East and West are the Mid-
Valley Shopping Plaza and the Wellspring Medical Center. There is a non-significant
wetland located on the property and it is proposed to be filled with this development.
Department of State Lands has commented that no removal fill permit is required due to
the less than 50 cubic yard Qf earth that will ~required for the permit. It is also located
outside the 500'year floor plain. "
Slide #3
Showing an aerial '(iewpf the existing conditions (green outline), It does involve some
upgrades to the Washington Mutual site to the south and improvements to the access
shared with the properties to the North and South.
Commissioner Jennings asked Associate Planner RichlinQ about the northwest corner of
the site plan and will it be improved during the progression of the project.
Associate Planner Richlina stated there is a proposed upgrade to portions of
Washington Mututal's property, and the northwest corner of the property is part of the
area that will be improved.
Slide #4
The first photo is of existing conditions and looking across the property from the East
property line towards the West. The West is the Wellspring Medical Center, The second
photo is looking from South to the North,
Planning Commission Meeting April 13, 2006
Page 2 of 7
14
..
Slide #5 (Site Plan)
Access is to Mt. Hood Ave, via a 40 foot wide shared access easement that provides
access from the Mt. Hood Avenue to the CW Rents property, the subject property and to
the Washington Mutual property. No changes are propose a~~the
proposal. In addition, cross access is provided from the 25' . _'" est cross-access
easement that was established in Partition Case File #04-05;"( abuts the South side of
the subject property and the North side of the Washington MGtual property, It is 20 feef';""
on the subject site and 5 feet on t~e prop~rty to the,$<?,MtJ):' It connects to the Mid-Valley,
Plaza to the East and the Wellspring Medical Centertotne West.
~ .
A buffer wall is not required because all the surrou'l, mg properties are commercially
developed, however, there is a provision in the WPO that if a buffer'wall is proposed,
access and/or parking vehicle circulation can enc~ch into a seJback in order to
maximize the site, The applicant has done this on tOe West prwerty line to make room
for a one-way access coming down the West side of the bu~lng that encroaches into
the interior yard setback. ;.
Off-street parking required for the subject site is 61 spacesiSome"Of the spaces will be
located on the property to the s~~t,~' forty-two of the 61 spaces,ar~focated on the
property to the south and includ~~f;:fbloCl<()f SPClC13S and about % oh,mother block.
Those are separate and discretefr"m the existing off-street parking that is required for
the Washington Mutual Bank, wh.exists:t"fhe)applfeant,ro.,oses improvements on
the Washington Mutual site in regard to upgrading and expanfllng the landscaping in the
front yard setback, The northwest comer, portion is going to be improved with a two-way
shared access. The spaces are separate>and distinct. They will establish parking with
the Washington Mutual site via easement.
Slide #5
. ~ ,
'"L, '.~ ',' .."
A view of the Tax Assessors Map, The parcershows the two access easements. The
40 foot shared access to Mt; Hood Ave, and the 25 foot cross access easement.
Slide #6
':,L (t.i;t~t;c::,,~",,;;.:..i.)~
The building elevationtshow four distinct peaks, pavilions defining the South building
fal;ade, It also modulat~s to the south and to the north of increments of 2' and 4' to get
displacement and visual articulation to the south fal;ade facing Mt. Hood Ave, The
building is oriented similarly to other developments to the East and West and will face
South.
Slide #7
Materials proposed (on the sample board) in the coloration scheme for the buffer wall
and building are sand textured stucco, stone veneer and middle-trim and pavilion
roofing, natural wood, ceramic tile and horizontal lap siding. There will be awnings
above each of the 10 tenant spaces that are featured on the south fal;ade and an earth
tone palette is the proposed coloration for the structure,
Planning Commission Meeting April 13, 2006
Page 3 of 7
15
."
Slide #8
The landscaping plan shows landscaping on the entire site. The subject property is
providing ample landscaping in the North upper yard, East and ,South; but not along the
West because it is an access drive. There is proposed new,4~~tlirds~ijPQ#f?i.the
South abutting Mt. Hood Ave, and abutting the shared access ~sementonth$ East
side of the property.." ;,,",
Commissioner Vancil asked about the Washington r..aU~,H~~Sign being in compliance V{~lt!,~".,'"it
the WOO or would it be updated with the development;,;' , "/
',', .i,c,':"tr#,>
'" ~-".~::3.~:t .'
Associate Planner Richlinq stated that the ordinanc,:'was reviewed and the site is not
designed as a complex so Washington Mutual would not need to cOme into compliance
at this time. "'h, ..If
""
Associate Planner Richlino concluded his report~~~t;tat~~~fthe applicant met all the
applicable standards of the WOO and based on the infol1l1atio(l in the report, the
information provided by the applicant and the applicable reView crjteria findings required
to approve Design Review 05-13 can be made. He concludectthepresentation and was
available for questions.
'"''''
Chairperson Lima opened the fOrtlm forqlJestion~ to staff., .
.,,;~;t;t,A, ""F0i~*~~~'k,.~~'~{;,"'ii1iA~M!lJMN'tfif#.,"
Commissioner Hutchison asked if imp~ovements to the mainr(j~d and the easement
were going to be made, l'
", .I'
Associate Planner Richling stated that improv~rh~nts would be made along the side of
the easement with new asp halted concrete to the property line to improve the access.
1}
Chairperson lirt,)a invited!th~ applicant to the ~~um to comment on the project
..- ~ -, ':.,
Ryan Leng. 6445 129th Place SE, Bellevue, ""'A, is part owner with Mark Wolf. They own
various properties. The process has been on":going for two years while working with a
conglomei'llte such asWCilshington Mutua~:Associate Planner Richlinq has been very
thorough with the proj~t.- He then became available for questions.
Vice-Chairperson Bandelow asked about the completion of the easement.
Lentz stated that the easement is complete, the parking and CC&R's are in place and
the City has a copy of the information. Everything between Washington Mutual and the
applicant's project are agreed upon and they are anxious to commence the project
because of a possible remodeling project for the bank. Upon completion of the
proposed site, Washington Mutual wants to do a remodeling project that allows for
customers to have easy access to the traffic light as opposed to looping around and
cross through traffic. Although budgeting was exceeded, it will add to Woodburn's
standard in buildings,
Commissioner Vancil asked about the 60 parking spaces and what predictions were
determined for businesses.
Lentz stated that the benefit of the project was the shared parking with the bank, The
bank is only a daytime use and hardly a weekend use, Restaurant businesses were an
Planning Commission Meeting April 13, 2006
Page 40f7
16
o
issue with parking and limiting the amount of spaces that were allowed. At best 4 or 5
restaurants could be added, The current issue with restaurants is the apditional funds for
sewer hook-up, water fees, etc, and those fees would exceed the purchase price of the
land, Most tenants are local with a possible national. The nationalbusiness~s are more
apt to pay for their share of the fees, but with local busines$~~t}j~js a!~~~;~i"
impossibility to recover the fees, Working with Public Worksdhs$>'been a great, but the
fees are still not at a feasible state. Building permits will be submitted as soon as' '.
approval is made and commence construction around June or early July. The predicted,';
opening time and building permit approvals could be t~j.T1onths.
. ,.;('1/'
~
Chairperson Lima invited proponents of the item. NonEf
;l
Chairperson Lima invited opponents of the item. None.
f'
Chairperson Lima opened the item for discussion a~~;~\~;~~(:"Planning Commission.
Commissioner Jenninqs stated that he reviewed the criteo~:l"an,d saw that all
requirements were met. ...
Commissioner GrosJacoues stated that it would add to Woodburn's f~ppeal.
, ... ,.;;~
Commissioner Vancil stated that he agreed wiU\ the
being brought in by the applicam~ ..,:.f,.
. ,
Vice-Chairperson Bandelow stated that it would mat<e a differ~nce in Woodburn on 99E.
Chairperson Lima commented that it is unfortunate that it will be hidden.
Vice-Chairperson Bandelow made a motion to i3Pprove Design Review 05-13, seconded
by Commissioner Vancil. .
ROLLCALL
Chairperson
Vice Chairperson
Commissioner
Commissioner
Commissioner
Commissioner
Commissioner
Lima
Bandelow, .
GrosJacques
Vancil
Grigorieff
Hutchison
Jennings
yes
yes
yes
yes
yes
yes
ITEMS FOR ACTION
Interim Community Development Director Zwerdlinq commented that a Final Order for
approval of Design Review 05-13, request for design review approval to construct an
11,633 square foot multi-tenant commercial structure at 1539 Mt. Hood Avenue in the
Commercial General (CG) zone, was available for motion to accept by the Planning
Commission.
Commissioner GrosJacQues moved to accept the Final Order for approval of Design
Review 05-13. Commissioner Vancil seconded the motion, which passed unanimously.
Planning Commission Meeting April 13, 2006
Page 5 of 7
17
DISCUSSION ITEMS
/
Interim Community Development Director ZwerdlinQ stated that the City Attprney is
preparing an agenda for the Planning Commission training,~9~~oR,t9,r,-Iby~~eay, April
20th at 7:00 pm, He has some reading information that will be dfi;'fivered prior to the.
meeting for review, //"'~'>
Commissioner JenninQs mentioned that the training ~i!t~t be televised.
.' ':!
Interim Community Development Director Zwerdling ~tated that t.he training was
scheduled on the Thursday prior to the Planning Commission meeting because of an
item scheduled for the April 2th meeting and alsQwanted to dedi~te the time for the
single item,
REPORTS
A. Building Activity for February 2006
Chairperson Lima stated that the amount shows a generous f1pw of income,
""'-.<f}'
B, Tracking Sheet
Commissioner Jenninos commented about placingth~ project description name
instead of only the addresses on the trackipg sheets:1'
iY'
He asked about the Nathan Dalton Construction Coffee Kiosk item and if it had
been incomplete since November 2005.
Associate Planner Richlino stated that iihad still been deemed incomplete after
speaking with the consultant in December. They will be advised that the
inC991plete time perjod is nearing,
Interim Community DevelotJment Director Zwerdlino stated that the tracking
sheet would beJTlodifred to be. mote user friendly,
Commissioner Vancil stated that he noticed a leasing sign near Pizza Hut that
shows a building unfamiliar to the Planning Commission. It is a two-story office
structure that has a glass look on both levels. It is not the Wellspring Medical
Center.
Interim Community Development Director ZwerdlinQ stated that the property
owner, John Baker, has not submitted a design review application to the
Planning Division yet. A design review application would be required to be
submitted prior to the construction of a building.
Chairperson Lima inquired about the one item scheduled for April2th.
Interim Community Development Director Zwerdlino stated that the one item
schedule is for the Mark Dane project on the Capital Development site next to the
Kohl Apartments,
Planning Commission Meeting April 13, 2006
Page 6 of 7
18
Commissioner Vancil asked if that was the last phase for the complex,
Interim Community Development Director Zwerdlinq stated that it was not the last
phase of the Woodburn Town Center project. It will be a single family residential
(RS) development in the triangular piece next to the ap~Jllnel)~~)t~.~ed
Medium Density Residential (RM), It is possible to do a PUD on RM ionedland.
'~?f ~ ,~ '~i1'J,;?>.
, t.
Montebello III is located South of the project and Montebello IV is located West of
Evergreen Rd,
Commissioner Vancil asked if more plots are available in the Town Center that
would need to be developed,
.,;1 ;l
Interim Community Development Director Zwerdling stat~d that they have all the
commercial properties located towards 1..5. The sil'lgle,{amily residential lots have
come before the Planning Commission becaus~ MC)otebello III was approved
quite a while ago and waiting on wetland approval frOm the state. Montebello IV
was approved recently and needs to come in for finai plat approval. Wetlands on
this site are also creating a delay. ~':}?"
BUSINESS FROM THE COMMISSION
Commissioner Jennings stated thaitpe training wouldhavetQ;qe noticed. Whenever a
quorum meets, it does need to be noticed. ;'
Commissioner Vancil requested that future workshops be scheduled on dates when
meetings are cancelled or on off meeting dates.
Chairperson Lima stated that for personal reasons he would not be able to continue as
Chairperson of the Planning, Commission. He. W9u1d have a more definite answer on the
decision about mid-week. He has enjoyed serving the City. He wanted to advise the
Planning Cqmmission of the decision because he would want to serve fully, He
appreciates being a part of the group. .
ADJOURNMENT.
Vice-Chairperson JenninQs moved to adjourn the meeting. Commissioner GrosiaCQues
seconded the motion, which unanimously carried. Meeting adjourned at 7:40 pm.
APPROVED
CLAUDIO LIMA, CHAIRPERSON Date
ATTEST
Naomi Zwerdling
Interim Community Development Director
City of Woodburn, Oregon
Date
Planning Commission Meeting April 13, 2006
Page 7 of 7
19
...
~.
~
WQODBURN
I.,."..."J "8~
8e
~~
.
.
April 19, 2006
TO: Mayor and City Council through City Administrator
FROM: Scott Russell, Chief of Police
SUBJECT: Police Department Statistics - March 2006
RECOMMENDATION:
Receive the report.
BACKGROUND:
The attached report lists year-to-date reported offenses and arrests displayed by
month.
DISCUSSION:
The statistics have been gathered from the Police Department's Records
Management System. The previous year's statistics are also displayed for
comparison purposes.
FINANCIAL IMP ACT:
None.
Agenda Item Review: City Administrator
City Attorney
Financ
20
.."''-''-'........' , .....' '-'''' ...."'t-'....
onE: 4/19/2006
TIME. 10:26: 18
OKI#: OR0240500 WPD
MONTHLY CRIMINAL OFFENSES FOR JANUARY THRU MARCH 2006
RESULTS FOR ALL OFFENSES
PL6860
SCOTTRU
CHARGE DESCRIPTION
JAN FEB MAR
TOTAL
-- -----------------------------------~----------------------------------------------------------------------------------------.--.--
AGGRAVATED ASSAULT 2 2 2 6
AGGRAVATED MURDER 0 0 0 0
ANIMAL ORDINANCES 4 6 2 12
ARSON 0 0 0 0
ASSAULT SIMPLE 14 18 23 55
ATTEMPTED MURDER 0 0 0 0
BOMB THREAT 0 0 0 0
BRIBERY 0 0 0 0
BURGLARY - BUSINESS 8 5 7 20
BURGLARY - OTHER STRUCTURE 3 3 3 9
BURGLARY - RESIDENCE 3 1 8 12
CHILD ADBANDOMENT 0 D 0 0
CHILD NEGLECT 1 0 1 2
C lTY ORDINANCE 2 3 1 6
CRIME DAMAGE-NO VANDALISM OR ARSON 38 22 36 96
CURFEW 0 1 0 1
CUSTODIAL INTERFERENCE 0 1 0 1
CUSTODY - DETOX 2 0 3 5
CUSTODY - MATERIAL WITNESS 0 0 0 0
CUSTODY - MENTAL 2 0 2 4
CUSTODY - PROTECITVE 0 1 0 1
DISORDERLY CONDUCT 1 7 6 14
JOCUMENTATION 0 0 0 0
DRINKING IN PUBLIC 0 0 0 0
DRIVING UNDER INFLUENCE 12 7 15 34
DRUG LAW VIOLATIONS 15 14 32 61
DRUG PARAPHERNALIA 0 0 0 0
DWS/REVOKED - FELONY 0 1 0 1
DWS/REVOKED-MISDEMEANOR 6 6 7 19
El_UDE 4 0 0 4
EMBEZZLEMENT 0 0 0 0
ESCAPE FROM YOUR CUSTODY 0 0 0 0
EXTORTION/BLACKMAIL 0 0 0 0
FAIL TO DISPLAY OPERATORS LICENSE 6 9 5 20
FAMILY-OTHER 0 0 0 0
FORCIBLE RAPE 0 0 2 2
FORGERY/COUNTERFEITING 7 5 11 23
FRAUD - ACCOUNT CLOSED CHECK 0 0 0 0
FRAUD - BY DECEPTION/FALSE PRETENSES 2 0 0 2
FRAUD - CREDIT CARD/AUTG~ATIC TELLER MACHI~E 4 2 3 9
FRAuD - IMPERSONATION 3 5 4 12
FRAUD - ~o ACCOUNT - CHECK 0 0 0 0
FRAUD - NOT SUFFICIENT r:-L:NCS CHECK 0 0 1
FRAUD - 2F SERVICES/FALSE PRETENSES 1 0 1 2
FRAUD -"ELF.-'lRE 0 0 0 0
:RAUD - >,;"E 0 0 0 n
v
FRAUD-O~HER 0 0 0 G
FUGITIvE ARREST FOR ANOTHER AGENCY 42 36 42 12C
Fl.:RN I SH 1 ~JG 0 1 1 L
:;AJ"'8L I \G BCG~:r.1AK I NG 0 0 0 0
:JA"'8L I ~iG - GA."1ES 0 0 0 0
:JA'-18 LING - :~LEGAL CEVISES/~ACHINES 0 0 0 0
21
.~
JATE: 4/19/2006
rIME 102618
JRI#: CR0240500 WPD
MONTHLY CRIMINAL OFFENSES FOR JANUARY THRU MARCH 2006
RESULTS FOR ALL OFFENSES
PL6860
SCOTTRU
C~ARGE DESCRIPTION
JAN FEB MAR
TOTAL
_.-----------------------------~----------------------------------------~--------------------------------------------------~--------
GN1BLING - ILLEGAL PAY OFF 0 0 0 0
GAMBLING - NUMBERS AND LOTTERY 0 0 0 0
GAMBLING - OTHER 0 0 0 0
GARBAGE LITTERING 0 0 0 0
HIT AND RUN FELONY 1 0 0 1
HIT AND RUN-MISDEMEANOR 17 15 9 41
ILLEGAL ALIEN - INS HOLD 0 0 0 0
ILLEGAL ESTABLISHMENT 0 0 0 0
ILLEGAL LIQUOR-MAKE.SELL.POSSESS 0 0 0 0
I~PORTlNG LIQUOR 0 0 0 0
I~TIMIDATICN /OTHER CRIMINAL THREAT 9 0 3 12
JUSTIFIABLE HOMICIDE 0 0 0 0
KIDNAP - FOR ADDITIONAL CRIMINAL PURPOSE 0 1 1 2
KIDNAP - FOR RANSOM 0 0 0 0
KIDNAP - HI-JACK. TERRORIST 0 0 0 0
KIDNAP - HOSTAGE/SHIELD OR REMOVAL/DELAY WITNESS D 0 0 0
LICENSING ORDINANCES 0 2 2 4
LIQUOR LAW-OTHER 0 0 0 0
LIQUOR LICENSE VIOLATIONS 0 0 0 0
MINOR IN POSSESSION 0 3 4 7
MINOR ON PREMISES 0 0 1 1
MISCELLANEOUS 6 12 8 26
MOTOR VEHICLE THEFT 10 8 14 32
NEGLIGENT HOMICIDE - TRAFFIC 0 0 0 0
NEGLIGENT MANSLAUGHTER 0 0 0 0
NON CRIMINAL DOMESTIC DISTURBANCE 0 0 0 0
NON SUPPORT 0 0 0 0
OTHER 15 16 19 50
PARENTAL RESPONCIBILITY ORDINANCES (SVP) 0 0 0 0
PROPERTY - FOUND LOST MISLAID 25 19 29 73
PROPERTY RECOVER FOR OTHER AGENCY 2 0 1 3
PROSTITUTION - COMPEL 0 0 0 0
PROSTITUTION - ENGAGE IN 0 0 0 0
PROSTITUTION - OTHER 0 0 0 0
PROSTITUTION - PROMOTE 0 0 0 0
PUBLIC HEALTH AND SAFETY ORDINANCES 15 19 18 52
RECKLESS DRIVING 2 0 0 2
ROBBERY - BANK 0 0 0 0
ROBBERY - BUSINESS 0 0 1 1
ROBBERY - CAR JACKING 0 0 0 0
ROBBERY - CONV.STORE 0 a 0 G
RCBBERY - HIGHWAY 0 0 0 0
ROBBERY - eTHER 0 0 2 ;::
PC58ERY - RESIDENCE 0 0 0 u
peBBERY - SERVICE STAnCii 0 0 0 C
RL:M:~AY 6 13 7 2f
SEX CRI~E - CONTRIBUTE TO SEX CELINQUE~CY 0 2 2
SEX CRIME - EXPOSER 0 0 0
SEX CRIME - FORCIBLE SOCOMY 0 0 1
SEX CRIME - INCEST 0 0 0
SEX CRI~E - ~LEST (PHYSICAL; 2 6 2 i(
SEX CRIME - NON FCRCE SODOMY 0 0 0
22
o
ATE: 4/19/2006
IME 1026: 18
~I#: OR0240500 WPO
MONTHLY CRIMINAL OFFENSES FOR JANUARY THRU MARCH 2006
RESULTS FOR ALL OFFENSES
I-'LOOOU
SCOTTRU
JARGE DESCRIPTION
JAN FEB MAR
TOTAL
.~- -- -~ - - ~ --- ----~ - -~ -- - - - -- - -- --- - -- -- - - - -------_.-- -- --- - -- .-------. -------------~ -~ -_.----- --.----- .---- - - - - -- -- ----------- - - - - --
3EX CRIME - ~ON-FORCE RAPE
SEX CRIME - OBSCENE PHONE CALL
SEX CRIME - OTHER
SEX CRIME - PEEPING TOM
SEX CRIME - PORNOGRAPHY/OBSCENE MATERIAL
SEX CRIME - SEXUAL ASSAULT WITH AN OBJECT
STALKER
STOLEN PROPERTY - RECEIVING.BUYING.POSSESSING
SUICIDE
;HEFT - BICYCLE
THEFT - BUILDING
THEFT - COIN OP MACHINE
THEFT - FROM MOTOR VEHICLE
THEFT - MOTOR VEHICLE PARTS/ACCESSORIES
THEFT - OTHER
THEFT - PICKPOCKET
THEFT - PURSE SNATCH
THEFT - SHOPLIFT
TRAFFIC ORDINANCES
TRAFFIC VIOLATIONS
TRESPASS
UNKNOWN
VANDALISM
VEHICLE RECOVERD FOR OTHER AGENCY
WARRANT ARREST FOR OUR AGENCY
WEAPON - CARRY CONCEALED
WEAPON - EX FELON IN POSSESSION
WEAPON - OTHER
WEAPON - POSSESS ILLEGAL
WEAPON SHOOTING IN PROHIBITED <'IREA
WILLFUL MURDER
ZONING ORDINANCE
TOTAL:
2 0 0 2
1 1 0 2
0 0 1 1
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
2 1 4 7
0 0 0 0
1 3 2 6
2 3 3 8
0 0 0 0
46 57 39 142
23 14 14 51
8 11 13 32
0 0 1 1
1 0 0 1
7 3 3 13
0 1 4 5
14 15 14 43
7 4 9 20
0 0 0 0
49 41 47 137
4 2 3 9
0 2 0 2
2 1 1 4
0 0 2 2
0 0 0 0
0 0 3 3
0 0 0 0
0 0 0 0
2 4 7 13
463 435 512
1410
~ - ---- -- - - - - ----- ----- -- - -- -- -- - - - ------- --- ---- - --- --------------------~------------ ------------- ------- - ----------.-------- -- - - - --
2006 TOTAL: 463 435 512 0 0 0 0 0 0 0 0 0 1410
2005 TOTAL: 432 382 377 0 0 0 0 0 0 0 0 0 1191
2004 TOTAL: 541 543 575 0 0 0 0 0 0 0 0 0 1659
23
o
lATE. 4/19/2006
rIME 10:25:56
JRI#: OR0240500 WPD
MONTHLY ARRESTS BY OFFENSE FOR JANUARY THRU MARCH 2006
RESULTS FOR ALL CHARGES
=HARGE DESCRIPTION
AGGRAVATED ASSAULT
AGGRAVATED MURDER
ANIMAL ORDINANCES
ARSON
ASSAULT SIMPLE
ATTEMPTED MURDER
BCMB THREAT
BURGLARY - BUSINESS
BURGLARY - OTHER STRUCTURE
BURGLARY - RESIDENCE
CHILD ACBANDCMENT
CHILD NEGLECT
CITY ORD I NANCE
CRIME DAMAGE-NO VANDALISM OR ARSON
CURFEW
CUSTODIAL INTERFERENCE
CUSTODY - DETOX
CUSTODY - MENTAL
CUSTODY - PROTECITVE
DISORDERLY CONDUCT
DOCUMENTATION
DRINKING IN PUBLIC
DRIVING UNDER INFLUENCE
DRUG LAW VIOLATIONS
DRUG PARAPHERNALIA
DWS/REVOKED - FELONY
DWS/REVOKED-MISDEMEANOR
ELUDE
EMBEZZLEMENT
ESCAPE FROM YOUR CUSTODY
EXTORTION/BLACKMAIL
FAIL TO DISPLAY OPERATORS LICENSE
FAMILY-OTHER
FORCIBLE RAPE
FORGERY/COUNTERFEITING
FRAUD - ,c..ccOUNT CLOSED CHECK
FRAUD - BY DECEPTION/FALSE PRETENSES
FRAUD - CREDIT CARD/AUTOMATIC TELLER MACHINE
FRAUD - IMPERSONATION
FRALD - NOT SUFFICIENT FUNDS CHECK
FRAUO - OF SERVICES/~ALSE PRETENSES
FRAJD -,~ I RE
FRAUD-OTHER
FUGITIVE ARREST FOR ANOTHER AGENCY
FUR~nSHI~G
~A.~8L I NG -:;A.~ES
:A.~BLl t'.G - ,JT ~ER
3ARBAGE LITTERING
~IT AND RUN FELC~Y
1IT AND RLN-MISCEMEANCR
illEGAL ALIEN - INS HOLD
;~~I"'IDATIJ~J IOThER CRI~I\I\L T'r'REAT
JAN FEB MAR
315
000
010
000
15 11 22
000
000
000
010
300
000
101
021
102
010
010
203
202
010
2 7 12
000
000
12 7 15
16 16 44
o 0 0
010
867
500
000
000
000
6 9 5
000
o 0 0
016
000
o 0 0
010
013
000
000
000
000
44 42 48
011
000
000
000
100
512
000
922
24
PL6850
SCOTTRU
TOTAL
9
o
1
o
48
o
o
o
1
3
o
2
3
3
1
1
5
4
1
21
o
o
34
76
o
1
21
5
o
o
o
20
o
o
7
"
u
o
1
4
o
o
o
o
:34
2
o
I)
c
8
o
13
..
\TE: 4/19/2006
; ME. 10 25' 56
~l#: GROZ40500 WPD
MONTHLY ARRESTS BY OFFENSE FOR JANUARY THRU MARCH 2006
RESULTS FOR ALL CHARGES
f'LbboU
SCOTTRU
1ARGE DESCRIPTION
JAN FEB MAR
TOTAL
- -- - - -- -- p - - - -- --- -- -- - - - - - - - -- - --- - ------- - - -- -- - -- -- -. - - -- ----------- -- - ---
ICNAP - FOR ACDITICNAL CRIMINAL PURPOSE 0 0 0
IONAP - FOR RANSOM 0 0 0
IDNAP - HI-JACK,TERRORIST 0 0 0
.ID~~P - HOSTAGE/SHIELD OR REMOVAL/DELAY WITNESS 0 0 0
ICENSING ORDINANCES 0 0 0
.IQUOR LAW-OTHER 0 0 0
_IQUOR LICENSE VIOLATIONS 0 0 0
1INOR IN POSSESSION 0 5 3
~INOR ON PREMISES 0 0 1
'1ISCELLANEOUS 0 0 0
~TOR VEHICLE THEFT 2 1 6
NEGLIGENT HOMICIDE - TRAFFIC 0 0 0
NEGLIGENT ~ANSLAUGHTER 0 0 0
NCN CRIMINAL DOMESTIC DISTURBANCE 0 0 0
OTHER 9 14 13
PROPERTY - FOUND LOST MISLAID 0 0 0
PROPERTY RECOVER FOR OTHER AGENCY 1 0 1
PROSTITUTION - COMPEL 0 0 0
PROSTITUTION - ENGAGE IN 0 0 0
PROSTITUTION - PROMOTE 0 0 0
PUBLIC HEALTH AND SAFETY ORDINANCES 0 0 0
RECKLESS DRIVING 2 0 0
ROBBERY - BANK 0 0 0
ROBBERY - BUSINESS 0 0 0
ROBBERY - CAR JACKING 0 0 0
ROBBERY - CONV.STORE 0 0 0
ROBBERY - HIGHWAY 0 0 0
ROBBERY - OTHER 0 0 4
ROBBERY - RESIDENCE 0 0 0
ROBBERY - SERVICE STATION 0 0 0
RUNAWAY 2 6 3
SEX CRIME - CONTRIBUTE TO SEX DELINQUENCY 0 0 0
SEX CRIME - EXPOSER 0 0 0
SEX CRIME - FORCIBLE SODOMY 0 0 0
SEX CRIME - INCEST 0 0 0
SEX CRIME - MOLEST (PHYSICAL) 0 1 2
SEX CRIME - NON FORCE SODOMY 0 0 0
SEX CRIME - NON-FORCE RAPE 0 1 0
SEX CRIME - OBSCENE PHONE CALL 0 0 0
SEX CRI~E - OT~ER 0 0 0
SEX ':RI~E - PORNOGRAPHY /OBSCENE ~ATERIAL 0 0 0
SEX CR!ME - SEXUAL AS SAUL T 'AITH AN OBJECT 0 2 0
STALKER 0 0 0
STOLEN ?RCPERTY - RECEIVING,BUYI~G.POSSESSING I 1 2
SUICiDE 0 0 0
~rUT - 3ICYCLE 0 1 0
THEFT - 8U:LDI~~G 0 0 0
ii-HT - CO I ~J CP i-'ACH; NE 0 0 0
~HEFT - cQCM ~.1OTOR VEHICLE I 2 2
~~EFT - ~TCR VEhICLE PARTS/ACCESSCRIES 0 0 I
rHEFT - OTHER 0 2 3
~1EFT - P:CKPOC~ET 0 0 0
o
o
o
o
o
o
o
8
1
o
9
o
o
o
36
o
2
o
o
o
o
2
o
o
o
o
o
4
o
o
11
o
o
o
o
3
o
I
o
o
o
2
o
<1
I~
o
5
5
25
ATE. 4/19/2006
WE ~O.25 56
Rl#' OR0240500 WPO
MONTHLY ARRESTS BY OFFENSE FOR JANUARY THRU MARCH 2006
RESULTS FOR ALL CHARGES
f'Lbd8U
SCOTTRU
:HARGE DESCRIPTION
JAN FEB MAR
TOTAL
-HEFT - PL:RSE SNATCH
-HEFT - SHOPL I FT
iRAFFIC ORDINANCES
fRAFFIC VIOLATIONS
rRESPASS
VANDAll SM
VEHICLE RECOVERD FOR OTHER AGENCY
WARRANT ARREST FOR OUR AGENCY
WEAPON - CARRY CONCEALED
WEAPON - EX FELON IN POSSESSION
'fJEAPON - OTHER
WEAPON - POSSESS ILLEGAL
WEAPON - SHOOTING IN PROHIBITED AREA
'fJILLFUL MURDER
ZONING ORDINANCE
0 0 0 0
6 1 4 11
0 0 0 0
33 51 74 158
8 5 11 24
9 7 1 17
1 0 0 1
0 2 0 2
1 1 1 3
0 0 3 3
0 0 0 0
0 0 5 5
0 0 0 0
0 0 0 0
0 0 0 0
--- - - - - - -- -- -- - - -- - -- - -- -- - -- ------ --- -- - -- -- - -- --- ------ -- --- --- ------- -------..- -------- -------- --- ------ - - ------. - - - - - - - - - - - - - - - --
2006 TOTAL: 211 217 321 0 0 0 0 0 0 0 0 0 749
2005 TOTAL: 129 149 144 0 0 0 0 0 0 0 0 0 422
2004 TOTAL: 208 194 218 0 0 0 0 0 0 0 0 0 620
26
,.
Woodburn Memorial Aquatic Center
Revenue Comparison FY '2004-05 v,s. FY'2005-06
SpeclllI Eventa
AdnuaalOllJ
Membcnhipo
Le.som
Rentala
Resale
ConceulOl111
TOTAL
Attendance
$ Difference
~. D1lIerenoe
Dollar Avg
Special Evenll
Adnuaa>Olll
Membcnhipo
Le.solll
Rentala
Resale
ConceaalOlll
July 2004 Julv 201.15 Aua2004 AUR2oo5 Seot 2004 Scot 2005 Oct 2004 Oct 2005 Nov 2004 No. 2005 Dee: 2004 Dee: 2005
SOllO $0.00 SO 00 SO.OO SO.OO SO.OO $000 SO.OO $000
59454.81 $1059450 $6 078.72 $6 507.60 $6 2\1.30 $4 500.90 52 393.59 $2670.08 $5087.54 $4 604.55 $5 778.45 $4 \0145
52 063 50 $2 164.00 $1 357.00 $2 086.50 $\ 492.50 $781.50 5355.50 $652.00 $568.85 51 635.40 $2.874.70 5\ 631.75
$8 246.58 S6 65500 $5\\4.01 $11 435.75 $3 104.10 $8 333.39 $3 04223 5\ 2\ 0.50 55539.15 51 838.00 5928 92 5725.75
$475.00 $156.00 $652.50 $504.85 $845.00 $300.00 5\ 470.98 $\ 006.25 5\ 387.92 $\ 429.62 51 048.00 $2 280.00
5736.95 $658.75 $489.15 $571.50 $645.80 5202.15 5214.55 $J 80.33 $315.58 $274.15 $163.1 0 S245.45
$3,696 81 $3,709.65 $2,555.33 $4,5488\ $1,8\0.30 51,495.65 S725.8O $1,033.93 5\ ,387.92 5950.30 $\,\1775 $\,00769
24,67365 23,937.90 16,246.71 25,655.01 14,109.00 15,6J 3.59 8,20265 6,753.09 14,286.96 10,732.02 12,010.92 9,992.09
8,253 6,731 5,838 6,008 4,187 2,826 3,998 2.606 4,42\ 4,336 4,071 3517
-735.75 9,408 .30 1,504.59 -J ,449.56 -3,554.94 -2,019
-003 0.58 0\] ..v. 1 8 ..v 25 ..0.17
$299 $356 5278 $4.27 $3.37 55.52 52.05 $2.59 $3.23 $2.48 52.95 52.84
Jan 2005 llUl 2006 F eb 2005 Feb 2006 Mar 2005 Mar 2006 April 2005 April 2006 Mav 2005 Mav 2006 JWle 2004 looe 2006
$0.00 so 00 $0.00 $0.00 $0.00 S841.14
$4 907.62 $6 1I 0.20 $50\4.09 $6 388.63 $7927.65 $4 320.49 57 198.50 $6 028.30 $9 104.55
$20777.OS $6 395.90 SI 484.00 $3 73940 $974. SO $992.90 $1 086.20 5983.00 $2136.25
$3 636.67 $3 816.25 $4 95296 $4 086.35 $4.578.15 $] 381.87 $4 394.21 $4 648.90 58 029.12
52007.97 $975.00 $1 853.22 $] 301.55 $848.00 51 287.00 51 029.50 $670.00 5700.00
$J 9155 $280.75 $527 75 5340.80 5376.35 5791.13 $220.35 $278.90 $597.J6
$1,281 OJ $1,725.96 $],581.65 $1,60969 $1,946.42 $1,231.80 5J,518.17 $1,81607 $3,772.82
TOTAL 32,801~ ] 9,304.06 15,413.67 17,466.42 J 6,65107 \0,005 ]9 15,446.93 0.00 14,425.17 0.00 25,181.04 0.00
Attendance 4,560 5064 5,178 4290 5,644 5365 5,398 4,038
t.;) $ Differ-eoc:e - 13,497 .84 2,052.75 -6,645.88 -15,446.93 -]4,425.17 -25,18J .04
'4 % Difference -0.41 013 -0.40 -1.00 -100 -1.00
Dollar Avg 7.19 381 2.98 4.07 2.95 1.86 2.86 #DN/OI 3.57 #ON/O! IIDNIOI IIDN/OI
Year to date by account Year To Date Summa
2004. 2005 TolaJ Rn.... 21104-200ll 137,745.46
Special evenll Total Rev.... 2005-2006 139,459.37
Admiuiona
Membcnhipo DIlrenollCe 1,713.91 to date
Lesaona Pernat C 0,01
Rentala
Resale Year To Date Attendance
ConCOlllions r- =i
Year to date IoIaI $137,745.46 5139,459.37 $1,713,91
00ll 2006
1 2 month total $1S4,3\l6.5J -$14,937.16
Budget $213,000 -$83,541
Coot Recovey Perce...... Year To Date
Y-'Y Budget $513,
ootbJy Budget $42, 750.00
ctuall Dollan Spent Y T D $346,323.29
Reveue Y T D 5139,459.37
oot R.cov Rate Y T D 40.27%
00
~
Recreation Services Division Attendance Report
February-OS
Total Recreation Units
Attendance Service Hours (AllllncIance x SeMce
Houl1)
Youth Services
After School Club - LINCOLN
After School Club - WASHINGTON
Teen Scene - LEGION
Teen Scene - SETTLEMIER
Other - Indicate
Total Youth Services
1614
1876
668
470
63
63
76
76
101682
118188
50768
35720
o
306358
Youth S
iDOrts
Youth Basketball 594 161 9504
Other - Indicate 0 01 0
Total Youth Sports 594 ;,> 9504
Youth Classes
Dance Dance Dance 242 18 4356
Other - Indicate 0 0 0
Total Youth Classes 242 4356
Adult Services
Active Adult Tri s
Indicate
Total Adult Services
Adult S rts
iDO
Adult Basketball 864 61 5184
Indicate 0 01 0
Total Adult SDOrts 864 :t~~ 5184
Special Events
Teen Dance 0 0 0
Field TriDs 107 6 642
Total SDecial Events 107 BV~~u{'4ii!f_ 642
Other Services
Athletic Field Rentals 0 0 0
Indicate 0 0 0
Indicate 0 0 0
Total Other Services 0 ",',/'.,3.1,JM#,i;yii 0
TOTALS:
Total Recreation
Units
326062
Attendance
28
8E
18
o
18
o
Recreation Services Division Attendance Report
March-06
Youth Services
Total Recreation Units
Attendance Service Hours (Allandanca x Service
Hours)
After School Club - LINCOLN 1346 60 80760
After School Club - WASHINGTON 60 0
Teen Scene - LEGION 771 62 47802
Teen Scene - SETTLEMIER 434 62 26908
Other - Indicate 0
Total Youth Services 2551 - . ~ 155410
Youth S
iDOrts
Youth Basketball 190 6\ 1140
Other - Indicate 0 01 0
Total Youth SDOrts 190 ,.<<,- 1140
Youth Classes
Dance Dance Dance 242 18 4356
Other - Indicate 0 0 0
Total Youth Classes 242 f,,{tif\f't';;%)I.i!r~ 4356
Adult Services
Active Adult Tri s
Indicate
Total Adult Services
o
o
o
o
O~t!;>;*~;~~; ", ~/
Adul
t SDOrts
Adult Basketball 120 16 1920
Indicate 0 0 0
Total Adult SDOrts 120 .r;;:{.~i;.;;?:'lf'.';t'~'1*~ 1920
Special Events
Teen Dance
Field Tri s
Total S ecial Events
320
1350
1670
Other Services
Athletic Field Rentals 0 0 0
Indicate 0 0 0
Indicate 0 0 0
Total Other Services 0 0
TOTALS:
164556
Attendance
Total Recreation
Units
29
SF
Recreation Services Division Winter & Spring Revenue Report
> Revenues through February 28. 2006
%of WRPD
Category YTD Revenue Anticipated Anticipated February 2006
Budget Revenues for Revenue
FY05..Q6
After School Club $ 31,284.00 90.7% $ 34,500.00 S -
Youth Sports $ 22,834.00 136.3% $ 16750,00 $ 4,630.00
Adult Programs $ 13,811.00 40.6% $ 34,000.00 $ -
Teen Scene $ 200.00 200.0% $ 100.00 $ -
Summer Day Camo $ - 0.0% $ 28,095.00 $ -
Contractual Services $ 17,410.00 263,8% $ 6,600.00 $ 314.00
$ 85,539.00 71.3% $ 120,045.00 $ 4,944.00
I Sponsorships
I $ 5,400.00 I 54%1 $
· $5400 Committed from Land 0 Frost
10,000.00 I
30
..
Recreation Services Division Winter & Spring Revenue Report
> Revenues through March 31,2006
%of WRPD
Category YTD Revenue Anticipated Anticipated March 2006
Revenues for Revenue
Budget FY05..Qe
After School Club $ 38,172.00 110.6% $ 34,500.00 $ 6,888.00
Youth Sports $ 24,179.00 144.4% $ 16,750.00 $ 1,345.00
Adult Proarams $ 13,817.00 40.6% $ 34,000.00 $ 6.00
Teen Scene $ 200.00 200.0% $ 100.00 $ -
Summer Day Camp $ . 0.0% $ 28,095.00 $ -
Contractual Services $ 18,806.00 284.9% $ 6,600.00 $ 1,396.00
$ 95,174.00 79.3% -$ 120,045.00 $ 9,635.00
I Sponsorships
1$
5,400.00 1
54%1 $
10,000.00 I
31
~
i.juuDB1H<N LIVE
DATE 1/19/06
~:ME C"j2:46
,'rlECK # CHECK "j,.,".
w
t,,)
[lANK AC:COUNT, ,\1' A/ "
830c; 3/11/~OOb
83022 3/31/2806
8302, 3/31/2006
83024 3/3]/2006
BlOc" 3/03/2006
B302G 3/03/200n
83027 3/01/2005
83028 3/03/2006
830:9 3/0'/2006
83030 3/03/"006
83031 3/vo/!00b
83032 3/1J'I2006
83033 3/0i,. [J06
83014 3/0'/2006
83035 3/03/"006
83036 3/03/2006
83037 3/u,/~006
83038 3/0.;2006
83039 "I" .'U06
83040 3",1/2006
d3041 l,jl1U")l)06
83042 :,,/'1-~ ',2n06
83043 3/0" ~J06
83044 3/vo/~006
83045 3/0012006
83046 3/0 <12006
83047 1/01/2006
83049 3/03/2006
83050 3/03/2006
83051 3/0' /2006
83052 3/03/2006
83053 3/'3/2006
83055 3/03/2006
83056 3/03/2006
83057 3/03/2006
83058 3/03/2006
83059 3/03/2006
83060 3/03/2006
83061 3/03/2006
83062 3/03/2006
83063 3/03/2006
83064 3/03/2006
83065 3/03/2006
83066 3/03/2006
83067 3/03/2006
83068 3/03/2006
83069 3/03/2006
83070 3/03/2006
83071 3/03/2006
83072 3/03/2006
83073 3/03/2006
8307S 3/03/2006
C I T Y 0 FWD 0 D BUR N
l?A':{EE ~JI\r.~E
Accounts Po.yable
THOMAS P TENNANT
DEAN M0RR I SON
RACHEL NELSON
WILLIAM A TORRES
AGNES HAGENAUER
AMER HACKFL0W PREVENT ASS
AMEP j('AN CONCRETE INSTIT!1
AT & l'
BEULAH JORDAN
BI MART CORPORATION
mo""" HO~1E SECURITY
CAN:."; TELEPHONE ASSOC
CHEHl'.FETA CuMMUNITY COLL
CHHIS GARCIA
CINGULAR/AT&T WIRELESS
COU~ 4 PUBLIC SAFETY
COU"E STATIONERY COMPAN,
ccr,;;::LIUS DONNELLY
CT, ,', '"PORATION
D , S ENTERPRISES
0": fi.A.^~ & ASSOCIATES IN,'
Dl'V 'En I A EAST
EAGLe: CREST RESORT
ELi lNG INC
EVE,,";',"f HEMSHORN
GALt'; C;ROUP
GF0QGS & NORMA RAYCRAFT
GEi<TRUDE REES
HACll CHEMICAL CO
IKON OFFICE SOLUTIONS
INGRAM DIST GROUP
INC:T. OF TRANSP ENGINEE"
J. WARD O'BRIEN
JACK RAWLINGS
JANIS HENSLEY
JEFF BURNETT
JOHN & JILL SHAFERLY
KATHLEEN NASH
KENNETH & PATSY HOLMAN
KITTELSON & ASSOC INC
LEE-PACE ENGINEERS
LITERARY PRESS GROUP
LOLA SPERATOS
MARIA DE MARCOS MARCOS
MARSHALL CAVENDISH CORP
MATERIAL HANDLING INST LI
METRO PROPERTY MANAGEMENT
METRO COUNT (USAI INC
METROFUELING INC
MICRO MARKETING LLC
MID VALLE~ DEVELor~ENT PR
MORNINGSTAR
CHECK REGISTER
,.,TATUS
RECONCII.ED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
"ECONCILED
PECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECCNCILED
RECONCILED
RECONCILED
RECONCILED
DECONCILED
RF:CONCILED
RECONCILED
RECONCILED
HECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
UPDATED CHECK AMOUNT
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YJ:..:)
yt;s
YE::;
YES
YES
YES
YES
YL.;
II',,',
YFS
YFc;
V'PC:
YE';
Y1::;S
Yb.S
YES
Y"S
YES
YES
YFQ
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
5,000.00
675.00
216.38
700.00
100.80
140.00
272.70
107.20
110.24
120.45
31.99
19.95
599.14
200.00
784.02
89.00
101.97
199.08
21,400.00
95.80
9,402.95
50.57
223.74
17,124.57
87.48
74.92
32.62
58.68
301.80
239.79
3,871.04
364.00
264.24
92,50
79.56
12.23
44.45
42.32
32.82
3,333.70
213.75
10.36
65.52
22.64
140.13
65.00
4,164.86
408.00
2,120.05
8.50
25.00
39.95
f<Ec '('NCI LED AMT
5,000.00
675.00
216.38
700.00
100.80
140.00
272 .70
107.20
110.24
120.45
31.99
19.95
599.14
200.00
784.02
89.00
101.97
199.08
21,400.00
95.80
9,402.95
50.57
223.74
17,124.57
87.48
74,92
32.62
58.68
301.80
239.79
3,871.04
364.00
264.24
92.50
79.56
12.23
44.45
42.32
32.82
3,333.70
213.75
10.36
65.52
22.64
140.13
65.00
4,164.86
408.00
2,120.05
8.50
25.00
39.95
PAGE
AP0460
VEEOT
LJIFFERENCE
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
,00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
(1J
Q
',WODH1ikN LIVL
DATE .;/19/06
TIME n:S2;.,1t;
CHECK H CHErK DATh
~
~
830 -/ r,
830'1>,
8307Y
83060
83001
83UnL
830R3
8308.l
83055
83086
830H7
d.3 U tllj
rl-,u:O=9
03090
il3091
83092
83093
83094
03097
, 'II):'!:)
"3099
ri1100
'.! 31 r) 1
"J103
dJlU4
a.HU5
oHOL
8,107
a3108
83109
Q3110
83111
83112
83113
83114
83115
83116
8311 7
83118
83119
83120
83121
83122
83123
83124
83125
83126
83127
83128
83129
83130
83131
83132
..
3/0 ;/2006
3/03/2006
3/03/2006
3/03/2006
3/03/2006
3/03/2006
3/03/2006
3/03/2006
3/03/2006
3/03/2006
3/03/2006
3/03/2006
3/03/2006
3/03/2006
3/03/2006
3/03/2006
3/03/2006
3/03/2006
3/03/2006
3/03/2006
3/03/2006
3/03/2006
3/03/2006
3/03/2006
3/03/2006
3/03/2006
3/03/2006
3/03/2006
3/03/2006
3/03/2006
3/03/2006
3/03/2006
3/03/2006
3/03/2006
3/03/2006
3/03/200G
3/03/2006
3/03/2006
3/03/2006
3/31/2006
3/31/2006
3/31/2006
3/31/2006
3/31/2006
3/10/2006
3/10/200G
3/10/2006
3/10/2006
3/10/2006
3/10/2006
3/10/2006
3/10/20CG
3/10/2006
C I T Y 0 F WOO D h URN
~^ 'I' Ei-: NAME
MULTI TECH ENG SERV INC
NEW SOUND
NORTH CREEK ANALYTICAL IN
NORTHWEST NATURAL GAS
OR BUILDING OFFICIALS
OUT POST # 1
PARACI~ETE PRESS mc
PNCWA CONTINUING EDUCATlO
POOL & CREW
PORTLAND ART MUSEUM
PORTLAND GENERAL ELECTRIC
PREMIEP HOME "UI LIlEPS
OWEST
VWEST
RECORDED BOOKS INC
RENAISSANCE CUSTOM HOMES
ROBERT D PAYNE
ROBERT GALVItJ
SAFEWAY STORE..
SHEET METAL .,,' CONT NAT
SHOWCASES
CRYSTAL AND ~T~OQA SPRING
SPRINT
THOMAS BOUREG', " CO INC
UPSTART
VALLEY PACIFIC FLORAL
VERIZON WIRE!.,:SS
VICTOR KAMKIN BOOKSTORE
WATERSHED IlK
WEST GROUP PAYMENT CTR
WILLAMETTE BRO~DBAND
WILLAMETTE VALLEY SECURIT
WILLIAM G;"~]]!'R
WOODBURN FAMILY MEDICINE
WOODBURN INDEPENDENT
WORLD MEDIA EXPRESS
XEROX CORPORATION
YES GRAPHICS
21ST CENTURY PUBLISHERS
EBS
JEFFERSON PILOT FINANCIAL
ALBERTA E LUCERO
CITY OF WOODBURN PETTY CA
VALLEY MAILING SERVICE IN
ALLIED WASTE SERVICES
ALLRESISTANT COATINGS
ANN FINCH
ARAMARK UNIFORM SERVICE
ARCH WIRELESS
AT & T
BANK OF AMERICA
BARCO rl':ODUCTS
BASIC FIRE PROTECTION INC
CHECK REGISTER
STATUS
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONC a,SU
RECONCl LEI)
RECONCILEU
RECONCILED
RECONCILED
RECONCILED
RECONC 1 i~ED
RECONCIL~:J
RECONC, , ,:"
RECONCi! .ED
RECONrl T,~n
RECONCP,E"
RECONCILL;)
RECONCILED
RECONCILhD
RECONCILED
RECONCP,PD
RECONCILED
RECONCILED
RECONC'T LED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
IJPDATED CHECK MI0UNT
RECONCI LED AMT
PAGE
AP0460
VEEOT
--------------- - - --------------------------
- -------------------------- -------------------------
DIFFERENCE
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
10,102.70
334.01
324.00
3,140.10
80.00
21. 9',
68.40
IS0.00
77.8':>
143.00
26.359.59
11788
166.99
267.80
27.30
30.01
12.58
394.56
12.39
"32.00
96 .12
111.73
107.97
276.50
44.30
187.80
53.81
434.32
440.48
215.25
317.23
59.85
24.55
84.00
172.00
276.37
285.44
154.00
38.00
140.01
6.73
177 . 62
179.12
838.80
76.40
180.00
671.14
65.52
107.54
24.48
56,933.07
238.00
701.00
10,102.70
334.01
324.00
3,140.10
80.00
21.95
68.40
150.00
77.85
143.00
26,359.59
"1'1.88
166.99
267 80
27.30
30.01
12.58
394.56
-,2.39
,,2 00
%.12
III 73
ln7 97
2 IG. 50
<14.30
187.80
':>3.81
434 .32
440.48
215.25
317.23
59.85
24.55
84.00
172.00
276.37
285.44
154.00
38.00
140.01
6.73
177 . 62
179.12
838.80
76,40
180.00
671.14
65.52
107.54
24.48
56,933.07
238.00
701.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.vv
.UL!
.1)0
.uO
.00
.00
.00
'n
nl)
r ')
. \.Iv
.uu
.Uu
.00
nO
.00
.00
.no
.00
00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
oNOODuiJRN LI'}E
LJATE '1/19/0(,
TIM". 0'52,4f
CHEC'r,
~
~
831 , 1
ti31 J4
83135
H313'/
83138
831-10
ti 11 ,11
83J.l2
83143
831..4
8314"
83H7
ti3HS
83149
83150
831S1
83152
831 C,l
H3155
83156
83157
8Jl51j
83159
83160
83161
81162
83163
83164
83165
83166
83167
83168
83169
83170
83171
83172
83173
83174
83175
83176
83177
83179
83180
83181
83182
83183
83185
83186
83187
83188
83189
83190
83191
~
CHI:.;I_'j, ~i!\ri:;
1/1u/20JO
1/1 O/::COG
3/101200"
3/10/2006
3/10/200f,
3/10/2006
1,10/)006
./1 (I!20Gb
3/10/2006
1/10/2006
3/10/2000
j / 1 U / I. U 0 il
j/II,'.;UOG
3 I ,\.' J ) (J 0 6
j/ ;0/2006
1/10/2006
j/l0/2006
, ' 1,)/'2006
..., _':'/2006
I ':200G
10/2006
u 11' /')006
...,.' "':':~ 0 0 6
3/Jo/2006
J,lu/2006
3/1U/2006
3/]U/2006
1/'0/2006
3/10/2006
1/10/2006
1/'0/2006
3/10/2006
2/10/2006
3/10/2006
3/10/2006
3/10/2006
3/10/2006
3/10/2006
3/10/2006
3/10/2006
3/10/2006
3/10/2006
3/10/2006
3/10/2006
3/10/2006
3/10/2006
3/10/2006
3/10/2006
3/10/2006
3/10/2006
3/10/2006
3/10/2006
3/10/2006
C I T i 0 r WOO D BUR N
PI" YEi', l~i\ME
BCCHSLER HARDWARE CO
C W RENTS
C . J HANSEN CO INC
CDW GOVERNMENT INC
CHEM DRY OF SALEM
COASTWIDE LABORATORIES
DI\! L Y ,JOURNAL OF COMMER('F;
DANNER SHOE MFG CO
DENNIS MAULDING/DAVIS CRE
DHS STATE OF OREGON
DHS STATE OF OREGON
F~U~hAL EXPRESS CORP
F 1 ,-III"K' S SUPPLY INC
GI;':~ IlJC;ER I NC
GROUP MACKENZIE ENGR IN"
HUBBARD CHEVROLET
INDUSTRIAL SUPPLY CO
H;,;ERTA FITTINGS CO
JL; HEATING INC
'. PILAFIAN WINDOW l
, r 'JNEDY JENKS CONSULT I '<'
1,1' H ~l\FETY SUPPLY
! ^.',",(1N PRINTING INC
LE" SCHWAB TIRE CENTER
Ll"COLN EQUIPMENT CO
M ~ M AUTO WRECKING IN~
MAolON AG SERVICE INC
~~R[ON COUNTY BLDG INS~~C
MARION COUNTY CLERK
METROFUELING INC
NATIONAL WATERWORK~ INC
NET ASSETS CORPORATION
!JEXTEL COMMUNICATIONS
NORCOM
NORTH COAST ELECTRIC CO
NORTHWEST NATURAL GAS
OR DEPT OF ADMINISTRATIVE
OREGON GARDEN
OREGONIAN PUBLISHING CO
PAUL'S POWER EQUIPMENT &
POCKET PRESS INC
PUBLIC WORKS SUPPLY INC
QWEST
R,B.& G. CONSTRUCTION, LL
RADIX CORPORATION
RAM STEEL INC
RONALD PALMER
S.O.S. LOCK SERVICE
SAFFRON SUPPLY CO
SALEM BLACKTOP & ASPHALT
SILVER FLEET SYSTEMS
TIM'S DIESEL
UNITED DISPOSAL/ALLIED wA
CHECK REGISTER
ooTAfUS
UPDATED CHECK AMOUNT
RE(:ONCI LED AMT
----------------- - ------------------ - -- - ---------
- -- --------------------------------- -----------------
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONClLED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCI LED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
It-'s
I ES
IES
"x'ES
YES
YES
j'ES
:..~ co
.l......v
, ;.:s
'ES
YPS
vr:;S
'1i.:..=j
.z.ES
'rES
" ES
YES
YES
YES
ye;s
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
115.00
66.00
120.00
42.50
1,482.30
204.75
251.13
207.90
154.00
105.00
85.00
106.97
3,564.22
13 5.95
13,319.06
32.79
648.11
69.50
1,063.50
32.00
17,5>13.8',
165.79
73.40
793.89
269.19
82.00
15.00
340.06
105.25
3,046,97
4,877.00
1,260.00
650.16
25,153.34
287.48
13,745.10
917 49
75.00
364.62
151.35
483.32
70.00
1,957.44
490,448.25
190.05
106.50
38.00
55.85
1,398.80
1,341.36
2,499.83
1,224.46
2,418.38
315.00
66.00
120.00
42.50
1,482.30
204.75
251.13
207.90
154.00
105.00
85.00
106.97
3,564.22
13 5.95
13,319.06
32.79
648.11
69.50
1,063.50
32.00
17,543.87
165.79
73.40
793.89
269.19
82.00
15.00
340.06
105.25
3,046.97
4,877.00
1,260.00
650.16
25,153.34
287.48
13,745.10
917.49
75.00
364.62
151.35
483.32
70.00
1,957.44
490,448.25
190.05
106.50
38.00
55.85
1,398.80
1,341.36
2,499.83
1,224.4C
2,418.38
PAGE
AP0460
VEEOT
DIFFERENCE
.00
.00
.00
.00
.00
.00
00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
'dl)()Li)~j N LIVE
DATE /lY/06
TIME 52 46
~ I T Y 0 F WOO 0 BUR N
CHI:,l't\ It t'HECY DATE
(,.)
en
831 :..J2
8j19~
831"'
83195
83196
8 llYI
831 'J 0
83200
832" 1
83202
83) 0 l
bj~O-1
i-I ~ L o~,
a 3 2 0 i,
83207
83209
83210
83211
a3212
.-) i 211
83214
8 )21 oJ
Q3?lE,
J3217
83218
tU219
H3220
83221
83222
83223
83227
83228
83229
83230
83231
83232
83233
83234
83235
83236
83237
83238
83239
83240
83241
83242
83243
83244
83245
83246
83247
83248
83249
..
t-'A'r'Et. N/\.ME
- - -~-_._------ ------------ - - --.
--------------------~~ -- ------------
3/10/2006
1/10/2006
3/10/2006
3/10/2006
3/10/2006
1/10/2006
3/10/2006
3/10/2006
3/31/2006
1/31/2006
1/31/2006
3/31/2006
3/17/2006
3/17/2006
3/17/2006
3/17/2006
3/17/2006
3/17/2006
3/17/2006
3/17/2006
3/17/2006
3/17/2006
3/17/2006
3/17/2006
3/17/2006
3/17/2006
3/17/2006
3/17/200F.
3/17/2006
3/17/2006
3/17/2006
3/17/2006
3/17/2006
3/17/2006
3/17/2006
3/17/2006
3/17/2006
3/17/2006
3 /l 7 /2006
3/17/2006
3/17/2006
3/17/2006
3/17/2006
3/17/2006
3/17/2006
3/17/2006
3/17/2006
3/17/2006
3/17/2006
3/17/2006
3/17/2006
3/17/2806
3/17/2006
UNIVERSITY PRODU~TS INC
WALLING SAND & GRAVEL
WILLAMETTE VALLEY SECURlT
WOODBURN GARAGE DOOR INC
WOODBURN RADIATOR & GLASS
WOODBURN YOUTH BALL ASSN
XEROX CORPOKATlON
YES GRAPH I C'S
ELsa: GUZMAN
SUZANNE YBARRA
STEVE NEWPORT
VALLEY MAILu~"; SERVICE IN
A '-.E. INC
ALEXIN ANAL', (IL'AI. I.AB INC
ANN FINCH
AT&T
BEERY,ELSNER & HAMMOND LL
BLUMENTHAL I,~ 1 FORM & EQUI
COW GOVERN~L..': INC
CONSOLIDA'n. ,IIPPLY CO
DA 1 L Y JOLJF,;: OF COMMERCE
DHS STATE ()~.' (\';)EGON
DP NORTHWEr- ruc
FISHER' S SUr'2~'i INC
FRANK M MASu.J
GEOENGINEEJ<S lNC
IKON OFFICE SOLUTIONS
INTERNATIONr.[, CODE COUNCI
INTERNATIONAL CODE COUNCI
INTL MUNICTPAL LAWYERS AS
KJM PROGRAM ~ CONSTRUCTIO
LANGUAGE LINE SERVICES
LEAGUE OF OPEGON CITIES
LES SCHWAB TIRE CENTER
M & M AUTO WRECKING INC
MAYES TESTING ENGINEERS I
METROFUELING INC
NORTH CENTRAL LABORATORIE
NORTH COAST ELECTRIC CO
NORTH CREEK ANALYTICAL IN
NURNBERG SCIENTIFIC
OACA TREASURER - ANGIE DE
ONE CALL CONCEPTS INC
PIZZA HUT
PNWS/AWWA
PORTLAND GENERAL ELECTRIC
PROTHMAN COMPANY
QWEST
RADIX CORPORATION
REENEE PIERCE
ROTHBERG TAMBURINI WINSOR
RYAN HERCa CO
SILKE COMMUNICATIONS INC
CHECK REGISTER
STATUS
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILl-;U
RECONCILED
RECONCILED
RECONL1LbU
RECONC I r ,Ei J
RECONCIL2I1
RECONCILED
RECONCILED
RECONCILED
RECONC' I LED
RECONe ;"ED
RECON. I.ED
RECO!" "LED
RECONC[j,f,'n
RECONrTLEO
RECONCIL"D
RECONC"LED
RECONCILED
RECONCILED
RECONrILED
RECONCILED
RECONCILED
RECONC'TLED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
UPDATED CHEC~ AMOUNT
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
18.40
1,638 89
59,85
es.oo
205.00
2,690.25
67.09
158 00
325. 15
420.00
6,8~8.84
-164.50
1,260.00
1,446 50
127.83
70.92
1,383.42
162.75
6,094.54
265.28
194.76
200.00
320.00
96.00
13 0.00
7,018.75
674.56
169.00
599.00
600.00
'0,649.88
192.08
10.00
391.92
460.00
2,687.00
577.49
399.16
328.54
180.00
502.06
175.00
42.00
61.47
260.00
47,038.68
1,840.50
1,017.75
20,560.00
40.41
106.95
207.50
31.28
RECONCILED AMT
18.40
1,638.89
S9.85
85.00
205.00
2,690.25
67.09
158.00
325.15
420.00
6,898.84
'04.55
1,~60.00
1,446.50
127.83
70.92
1,383.42
162.75
6,094.54
)65.28
194.76
7on.00
120.00
96.00
130.00
7,018.75
674.56
169.00
599.00
600.00
10,649.88
192.08
10.00
391.92
460.00
2,687.00
577.49
399.16
328.54
180.00
502.06
175.00
42.00
61. 47
260.00
47,038.68
1,840.50
1,017.75
20,560.00
40.41
106.95
207.50
31. 28
PAGE
AP0460
VEEOT
DI FFERENi'!'.
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.0u
au
OC'
.00
.00
.00
00
00
1)(1
00
en
'D
.;;0
.00
.00
00
00
.00
00
00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
,00
.00
.00
.00
.00
.00
.00
.00
WOOUH1' N I!'.'!':
DATE /l~,.)n
TIME ;~:i l.f
C : [Y 0 F WOO D BUR N
{'HE\~':; ('! :',1 J' DATi:'.
Ph','":, NP,MF
cu
0\
832',0
832cc>l
83:2S2
832r,1
832S~
832 ',"
832:"6
~32S7
832Sb
83260
83261
83262
83263
8326,j
8326E
83267
83268
8326"
83270
8327"
8327;
83274
8327'
8327b
83271
832'10
83280
83281
83282
83283
83284
8328"
8328','
83280
83290
83291
83291
83294
83295
83296
83297
83298
83299
83100
83301
83302
83303
83304
83309
83310
83311
83312
83313
i/17/:~OOn
-,':1/12006
3/111,~oOh
3,'l7/2006
i/1 1/:'006
1/11/2006
1; ,1/20Ub
\ 1.!4/2006
3/2-l/:::0CJh
3/2417006
J, .. ,[ / .! 0 0 p
51.!../2006
2~UOOI
)1.>1/2006
_\i2~/2006
1/24/2006
3/24/2006
;/24/200b
;/24/2006
" /~/2006
\/24/200b
. 104/2006
- / ~ ,1 / 2 0 0 6
;/24/2006
3/24/2006
J/24/2006
1/24/2006
1/24/2006
3/2~/2006
3/24/2006
1/24/2006
3/24/2006
3/24/2006
3/24/2006
3/24/2006
3/24/2006
3/24/2006
3/24/2006
3/24/2006
3/24/2006
3/24/2006
3/24/2006
3/24/2006
3/24/2006
3/24/2006
3/24/2006
3/24/2006
3/24/2006
3/24/2006
3/24/2006
3/24/2006
3/24/2006
3/24/2006
TEK SYSTEMS INC
UNITED STATES POSTAL SE.':V
VER I ZON WIRELESS
OFFICE DEPOT
WOODBURN INDEPENDENT
,)!< DEPT OF MOTOR VEHICU:
VALLEY MAILING SERVICE IN
^ & A PEST CONTROL INC
A 1 COUPLIN(;
ALPHA PROVEN ECOLOGICAL
MIER IGAS
i\Ni< FINCH
I\KAMARK UNIFORM SEkVI,'r.
,;I'IARDS AND ATHLETICS
BASELINE SURVEYING LLC
BRIAN MILES
BRINKS HOME SECURITY
BRUCE CHEVROLET
~DW GOVERNMENT INC
'<I EMEKETA COMMUNIT>
'~ONOCOPHI LLIPS COM,',,::.,.
'~~'''JSOLIDATED SUPPLy ('"
r"')nKE STATIONERY o",q)? '1'1'
u)STCO WHOLESALE
CUES
UAILY JOURNAL OF Cu~l~ic:,<LE
llHS STATE OF OREGON
np NORTHWEST INC
EDWARDS EQUIPMENT CO INC
ENVIRO CLEAN EQUIPMENT
ERNIE GRAHAM OIL INC
GEOENGINEERS INC
GRAINGER INC
HALTON COMPANY
HR ANSWERS 1NC
IBM CORPORATION
LEE-PACE ENGINEERS
LINDA SPRAUER, DIRECTOR
MARY TENNANT
METRO OVERHEAD DOOR
METROFUELING INC
MOLALLA COMMUNICATIONS
MSI GROUP INC
NATIONAL TACTICAL OFFICER
NEXTEL COMMUNICATIONS
NORLIFT OF OREGON INC
NORTH CREEK ANALYTICAL IN
NORTHWEST ELEVATOR CO
OR STATE POLICE ID SERVIC
OREGON STATE BAR
OREGON TURF & TREE FARMS
PAPE' MACH INERY
PNCWA CONTINUING EDUCATIO
CHECK REGISTER
,.;TAcUS
RECONCiLED
RECONCI LED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCI LED
RECONCILED
RECCNCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
UPDATED CHECK AMOUNT
RECONCILED AMT
-=-~----~-=================~----============--
YES
YES
YES
YES
YEi>
YES
YES
YES
YES
YES
YES
iES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
1,472,00
800,00
80,04
469.85
298.16
63,50
643.50
89~25
206,72
229.00
618,17
215,b~
142.39
214,00
725,00
244.35
31.99
12,133,03
l,350~Lu
68~
1,04~ ..~
2:) ....,n
115 '1l
672.SG
773.'d
502.2b
105,00
1,087 nn
353.]7
112 05
68,4"
830,25
]7Ll2
5~~.36
4,528.19
31,173,00
1,786,38
49.99
120.15
475.00
3,557.47
151.98
400.00
150.00
2,533.32
144.05
227.70
900.00
36.00
69.00
220.00
197.93
160.00
1,472,00
800,00
80,04
469.85
298,16
63,50
643,50
89,25
206.72
229.00
618,17
215,85
142,39
214,00
725,00
244,35
31. 99
12,133.03
1,350.00
68,00
1,043,23
22.50
115.41
672.56
773.79
502.26
105.00
1,087.00
353,17
112,05
68.45
830.2"
174.12
555.36
4,528,19
31,173,00
1,786,38
49.99
120,15
475.00
3,557.47
151.98
400.00
150.00
2,533.32
144.05
227.70
900.00
36.00
69.00
220.00
197,93
160.00
PAGE
AP0460
VEEOT
DIFFERENCE
,00
,00
,00
,00
,00
,00
,00
,00
,00
,00
.00
,00
,00
,00
.00
.00
,00
,00
,00
,00
,00
,00
,00
,00
,00
,00
,00
,00
,00
.00
.00
,00
,00
.00
,00
.00
.00
.00
.00
.00
.00
.00
.00
,00
.00
.00
.00
.00
.00
,00
,00
,00
.00
':,;,](i0lJn;;h'N I.T\}
DA TEl/I 9/ 0
TIME 52:4
CH~,,-:r: tl CHECK DATE
833H
8331'>
8331 "
83319
833:'0
833:>1
~3322
83371
8332~
83325
8137. b
oJ"~: H
~3329
83330
93331
83333
8333~
~333"
33338
!,NK AP
~ ""'ONC 1 LED
,:..T RECONCILED
vOIDED
11['DATED
"J('T UPDATED
W
-.:t
..
3/H/2006
3/2~/2006
3/24/2006
3/24/2006
3/24/2006
'/2~/20U6
3/24/2006
3/2~/2006
3/2~/2006
3/2~/2006
3/2./2006
1/24/2006
3/24/2006
3/24/2006
3/24/2006
3/24/2006
3/24/2006
3/31/2006
3/31/2006
TOTAL,
c
o F W
,) D IJ URN
PAGE
AP0460
VEEOT
T Y
CHECK REGI"TER
t'!\ 'l' EE NAJY1E
STATUS
UPDATED CHE,';: Ar~OUNT
RECONCILED AMT
DI FFEREN\~E
RED WING "HOE STORE RECONCILED YES .68 96 468.96 .00
RIVERSIDE INN RECONCILED YES ]6'> .00 165.00 00
SHELLY EAGEN RECONCILED YES 75 00 75.00 .00
SILKE COMMUNICATIONS INC RECONC1LED YES 32 89 32.89 .00
SONITROL RECONCILED YES 1]0 .00 110.00 .00
STATESMAN JOURNAL NEWS PAP RECONCILED YES 62 .40 62.40 .00
TERESA TIMr>!ONS RECONCILED YES 26. 45 26.45 .00
TOURANGEAU NOR WE':; RECONCILED YES 13,365. 40 13,365.40 .00
TRAFFIC SAFETY SUPPLY CO RECONCILED YES 361. 30 361.30 00
USFI LTER' S ENVIREX PRODUC RECONCIf,ED YES 3 I S.j 5. 00 3,545.00 .00
VERIZON WIRELESS RECONCILED YES 412 47 412.47 .ou
WDBRN CHAr.ihr~t< ul- COMMERCE RECOl,,': 1 Lt:D YES 30 .00 30.00 .uu
WESTERN POW\'~R " EQUIPMENT RECONCILED YES .5 .80 45.80 .ut)
WINTERBROOL PLANNING LLC RECONCILED YES ';0,773.63 46,773.63 .1.)0
WOLFERS HEAfING I< AIR CON RECONCILED YES 826.78 826.78 .00
XEROX CORPORATION RECONCILED YES 122.42 122.42 .00
YES GRAPHICS RECONC1LED YES 836.00 836.00 .00
R.B.I< G. l,,'ISTlWCTION, LL RECON,:ILED YES .8,165.00 40,165.00 .00
CITY OF WCv.,iJURN PETTY CA RECO!L'i LED YES 17S .65 175.65 .00
283 CHECKS
1 0SS,112.86 I, U (1" 112.86 .00
~'5 3 CHECKS ], n r ,112.86
CHECKS .00
CHECKS .00
283 CHECKS ],U.cS,112 .86
CHECKS .00
~. /.1v.::
-~It..,.
' " 1~
WOODBURN
I~CDrpOral(J ,~!~
8H
~ f;UH.,
.
.
August 20, 2005
FROM:
Honorable Mayor and City Council thro~gh ~ty Administrator
Public Works Program Manager,4 ~
TO:
SUBJECT:
Removal of Street Tree at 255 N Second Street
INFORMATION: Unless directed otherwise by Council, City staff will allow
removal of a street tree at 255 N Second Street,
BACKGROUND: On April 3, 2006, Mr. Cameron Fleck requested permission to
remove a maple tree that is located in the right of way in front of his home at
255 N Second St. Mr. Fleck advised that the tree appears to be dying and has
a dead branch that goes up approximately 30 feet,
On April 18, 2006 an arborist evaluated the tree and advised that the tree is in
decline and has low new growth putting it in a low vigor class. The tree also has
large amounts of deadwood showing a high percentage of core stress. The
tree could become a hazard and threat to public safety. The arborist
recommended the maple tree be removed. A copy of the arborist report is
attached.
DISCUSSION: The City has determined that for tree condition and safety
considerations a maple street tree at 255 N Second Street should be removed.
The maple tree is located in the Second Street right of way and across the street
from the City Ubrary. The tree is classified as a significant tree and for this
reason the requested removal is brought to Council attention. The removed
tree will be replaced.
FINANCIAL IMPACT: I n accordance with City policy there is cost sharing for
street tree maintenance in the public right of way with the maximum subsidy for
one property to not exceed $500. Mr. Fleck has been advised of the policy. The
City subsidy would come from budgeted tree maintenance funds in the Street
Fund.
Agenda Item Review:
City Administrator ~ City Attorney IlItJ
,f)
Finance !...:..h,
38
~
NORTHWEST TREE SPECIALISTS
2074 NW Aloclek Dr
Hillsboro, OR 97124
To: (V\Arr
C..I:T'1 0 r l.UOO 0 BuRAl
Date: \ i APtIL OLo
Location:
2.55 N. ?~O St'
Phone:
Assigment: ASS("$~ l4EA Lit-!
""?:'e.TWt..f..'t\.) ~ DE: u.JA L i
Of="'
A1UO
L..At&E"
"ST(LF" ET
rY14Pt..E:
Observations;~
Recommendations~
o L-AQG f: mAPLe 'IS :I t0 -OE:C.L1:rVt.. J1l.fE HAS
LDc...J ~E.u.J 6(2.l~h.JI~ ?urr:rf\Jc, IT :r~ A L-Ot.J
\1rbO<<- CLASS _ vY\APLf: ALSO HA~ \ Aee,E A""'olJl\J~
OF "1::::€.ADwOOO ~OWTCVG R HI(",~ F1tru..F.vvTAGf:
~~ c:..oflf. "S11tE:~ ~ lEc..o~of\JEt Ke:MoVAL AND
\ ~PL.AC:E:(y\E~\ O~ A -5uTfABI5 TrLE:r-: FoIL"
THI'<; Aa,e:A
Ye-
-rf!L
S71()
Trevor March, Consulting Arborist
39
'~
!~~./\
~~.~ ~.. .A> .
~
WQ.ODBVRN
lnl.orp.,rallJ 18811
81
~,~
.
.
April 24, 2006
TO: Honorable Mayor and City Council
FROM: John C. Brown, City Administrator
SUBJECT: Removal of Recreation and Parks Director
RECOMMENDATION:
It is recommended the City Council consent to the City Administrator's removal.
without cause, of D. Randall Westrick from the position of Recreation and Parks
Director effective April 13, 2006.
BACKGROUND:
Section 21 (c) (3) of the Woodburn City Charter empowers the City Administrator
to appoint and remove from their positions all city officers and employees
except the Mayor, City Council. City Attorney and the Municipal Court Judge.
The section provides that where the removal affects certain City department
heads, such removal must be with the consent of the City Council.
The conditions of employment for most City department heads are dictated by
employment agreement. Pursuant to those agreements, department heads are
"at will" employees and may be terminated by the City Administrator at any
time, with or without cause. Department heads terminated without cause are
entitled to severance pay, based on the particular position and time served with
the City. Those terminated for cause are entitled to no severance pay.
DISCUSSION:
On April 13, 2006 I exercised that provision of the Recreation and Parks Director's
employment agreement that provides for termination without cause. Pursuant
to the agreement, Mr. Westrick is entitled to severance equaling three (3x) times
his base monthly salary. This item is placed on your agenda to obtain your
consent for Mr. Westrick's removal.
Agenda Item Review:
City Admini,tratorL City AttorneyML-\
40
"
Finance ~
l'
Honorable Mayor and City Council
April 24, 2006
Page 2
.
.
FINANCIAL IMPACT:
Mr. Westrick is entitled a gross salary payout of $28,099.32; including three
months severance pay of $18,198.00 and accumulated vacation and executive
leave pay of $9,901 .32. This will be charged to the Recreation-Administration
budget, in the General Fund.
41
'0
tA'~4
WQ.Q:Q~"Q.~N
/ 1/ .;:' f' ;- r I : t.1 I;: -: d
lOA
A~'~
.
.
April 24, 2006
TO:
Honorable Mayor and City Council through City Administrator
FROM:
Naomi Zwerdling, Interim Community Development Director
SUBJECT:
Legislative Amendment 06-01; Mill Creek Greenway Master Plan
RECOMMENDATION:
In regard to this proposal, the City Council has the following options:
(1) Concur with the Planning Commission's Final Order and approve the Mill
Creek Greenway Master Plan.
(2) Modify the Mill Creek Greenway Master Plan.
It is recommended that the City Council instruct staff to prepare an ordinance
adopting the Mill Creek Greenway Master Plan, and prepare findings to
substantiate the Council's decision.
BACKGROUND:
The 1999 Comprehensive Plan Update Policies 5 & 6 state that the City will
acquire, develop and operate the Mill Creek corridor as greenways that include
multiple functions including: open space and habitat preservation; flood
control; cycling and walking on all-weather pathways; nature recreation and
education and neighborhood park facilities. To provide more specific direction
to implement these policies, the Recreation and Parks Department has
developed the draft Mill Creek Greenway Master Plan. This planning process is
the result of a consulting partnership with the National Park Service's Rivers, Trails
and Conservation program and the Mill Creek Task Force.
In December of 2003, Mayor Figley appointed the Mill Creek Greenway Task
Force. This group was made up of various local individuals with interests in the
management and development of the Greenway. The Task Force included
Greenway neighbors, educators, scientists, land managers, City representatives
and others with interests in the corridor. In the course of developing the plan,
Agenda Item Review:
City Administrat
City Attorney _
Finance.
iY/
42
Honorable Mayor and City Council
April 24, 2006
Page 2
.
.
the Task Force conducted a site inventory, implemented a community survey,
organized public design workshops and reviewed work product.
The Task Force, Recreation and Parks Department staff and National Park
Service consultant have received significant support from various City
Departments including the Public Works, Community Development,
Administration and Police Departments. Staff from these departments provided
valuable technical advice as well as review of the final document to assure that
the master plan is in concert with other City plans such as the Comprehensive
Plan, Transportation System Plan and Storm Water Management Plan. The
Police Department offered valuable advice on security, especially within the
Greenway where the trail route nears the new Police Facility.
In June, the Recreation and Parks Board reviewed the Mill Creek Greenway
Master Plan and unanimously voted to recommend approval to the City
Council. A public hearing was held at the March 9, 2006 Planning Commission
Meeting. The Planning Commission approved a final order on March 23, 2006
recommending that the City Council approve the Mill Creek Greenway Master
Plan.
DISCUSSION:
The Mill Creek Greenway Master Plan defines five "regional" planning units that
include North, Central and South along Mill Creek as well as the Southwest
Tributary and Goose Creek Tributary.
The primary facility throughout the trail system is a paved "spine" trail. This trail is
proposed as eight to 12 feet in width, paved with painted white "fog" lines on
the right and left, Trail amenities proposed along the route include benches,
directional signs, historic and natural interpretation areas and trailheads.
The Greenway has great potential to provide off-road and non-motorized
transportation to many destinations in Woodburn. Trails will connect residential
neighborhoods with each community park, the Downtown core, schools
including Woodburn High School, the Valor/Heritage campus, the French
Prairie/Lincoln campus, Washington Elementary School and the Woodburn
campus of Chemeketa Community College.
The 1999 Parks and Recreation Comprehensive Plan Update indicates that
southern portions of Woodburn east of the Union Pacific Railroad and west of
43
.,.
Honorable Mayor and City Council
April 24, 2006
Page 3
.
.
Highway 99E are deficient in neighborhood parkland. Hermanson Parks I & II
could be developed to help alleviate this shortage.
A notice of public hearing to be held before the Planning Commission on March
9, 2006 and to be held before the City Council on April 24, 2006 was published in
the Woodburn Independent in compliance with City ordinances. The Mill Creek
Greenway Master Plan was made available for public review at City Hall. This
proposal is being processed as a Type V legislative application that requires the
Planning Commission to make a recommendation on the proposed Mill Creek
Greenway Master Plan to the City Council. The City Council is the final decision
maker. A public hearing on the proposed legislative land use amendment was
held before the Planning Commission on March 9, 2006. The Planning
Commission adopted a final order recommending that the City Council
approve the Mill Creek Greenway Plan on March 23, 2006. The City Council
public hearing is scheduled on April 24, 2006. As required by the Woodburn
Development Ordinance, the City Council initiated this legislative land use
amendment by resolution on January 9, 2006.
FINANCIAL IMPACT:
The plan proposes a six-year capital improvement plan that totals $159,750.
Further analysis of costs to completely construct the facilities proposed in the
plan will take place when the Parks and Recreation Comprehensive Plan is
updated later this year.
Funding for these projects is available through a variety of grant sources that
includes the State's Recreational Trails Program, Local Government Grant
Program and the Federal Land and Water Conservation Fund. Funding for
environmental enhancement projects proposed within the plan is also available
through a variety of public and private grant sources including agencies such as
the Department of Fish and Wildlife and Oregon Water Resources Board.
Attachments:
Attachment A:
Attachment B:
Attachment C:
Planning Commission Final Order dated 3.23-06
Planning Commission Staff Report dated 3-09-06 (Exhibit "A" is
included in Attachment A.)
Planning Commission Minutes of 3-9-06
44
Note: Docurrents pertaining to this section are
scanned at the end of this agenda packet.
The attachments for Item lOA are not included in the agenda
packet. The entire document has been given to the City Council
and is available for review by the public in the City Recorder's office,
in the City Administrator's office, and at the reference desk of the
Woodburn Public Library.
45
'.
~
WQQDBURN
'1fC(lrpo,at.:J las'/
1J/6~_1~ lOB
rT'.--v ~
.
.
April 24, 2006
FROM:
Honorable Mayor and City Council,4
John C. Brown, City Administrat~t/'
TO:
SUBJECT:
Public Hearing Related to Sale of Property at 670 Gatch Street
RECOMMENDATION:
It is recommended the City Council:
1. Conduct the public hearing required by ORS 221.725 on the proposed
sale of City-owned property at 670 Gatch Street for a purchase price of
$15,000; and
2. After completing the public hearing, approve selling the property to
Habitat for Humanity for $15,000 and direct staff to prepare a resolution
documenting the sale of the property.
BACKGROUND:
ORS 221.725 controls the manner in which City property may be sold. The
section requires a city council, when it considers it necessary or convenient to
sell real property, to publish a notice of the proposed sale in a newspaper of
general circulation in the city and hold a public hearing prior to selling the
property. The notice must be published at least once in the week prior to the
public hearing and must state the time and place of the public hearing, a
description of the property to be sold, the proposed uses for the property and
the reasons why the city council considers it necessary or convenient to sell the
property. The nature and general terms of the proposed sale, including an
appraisal or other evidence of the market value of the property, must be fully
disclosed at the public hearing, and residents must be given an opportunity to
present written or oral testimony.
Notice of this hearing was published in the Woodburn Independent on April 19,
2006 (Attachment 1).
Agenda Item Review: City Administrator _
46
Finance '
..
Honorable Mayor and City Council
April 24, 2006
Page 2
.
.
DISCUSSION:
The effort to sell this property is based on the Council's direction to sell property
no longer needed by the City, and dedicate resulting revenues to a new
community center. The subject property was used to dispose of soil from
excavations at city projects. The proximity of the property to the flood plain, fill
soil on the site, and evidence of adverse environmental conditions all impact its
suitability for development.
The property was appraised as two lots totaling approximately 32,600 square
feet. The property was appraised in January 2002. Lots are zoned for low-
density residential development. Tax lot 4500 was 18,900 square feet; Tax lot
4400 was 13,700 square feet. The westerly lot (4500) has Gatch Street frontage,
and is level at its south and west ends. The easterly lot (4400) drops in elevation
and is mainly in the 100-year flood plain. The properties are bounded on the
south and east by residential lots, on the north by Mill Creek, and on the west by
Gatch Street.
The appraiser valued the lots as undeveloped land, on the basis of the Sales
Comparison valuation approach. The appraiser assigned an "as is" market
value of $45,000 to the property, assuming the two lots were consolidated into
one and further assuming no adverse environmental conditions. The latter
assumption was termed "extraordinary" by the appraiser given the results of a
level one environmental analysis conducted by the City prior to the appraisal. It
suggested a potential for environmental impairment based on soils sampling
and the discovery of burn pits and discarded 55-gallon drums. Given the
unknown quantity of environmental impairment and wishing to avoid more
assessment costs at the time, staff directed the appraiser to value the property
as if no environmental issues existed. That resulted in a "best case" valuation.
In 2004 Habitat for Humanity (Habitat) indicated an interest in building in
Woodburn and requested discounted development fees. Staff advised the
request was contrary to Council policy, which requires full payment of those fees
for all projects, including City initiated projects. Habitat asked if City held
property existed that might be sold at a discounted rate. Staff discussed the
Gatch Street property, including flood plain, environmental. and soils issues, and
suggested Habitat conduct due diligence to determine if that [property might
meet its needs. Habitat was provided a copy of the City's environmental
assessment. Habitat then evaluated engineering and environmental conditions,
and concluded it could build on the lot. It also evaluated the potential for
building more than one unit on the lot but found, in consultation with its
47
Honorable Mayor and City Council
April 24, 2006
Page 3
.
.
engineer and with City staff, that was not practical given flood plain and soil
considerations. Staff suggested, to avoid complications related to flood plain
requirements, and to retain access for the City to the Mill Creek Greenway, that
only the most level portion of the westerly lot be sold to Habitat with the City
retaining the remainder.
In discussing a proposed sale price staff took into account conveyance of less
than 32,600 square feet to Habitat. Staff also took into account potential for
environmental impairment rather than the "best case" valuation, and the cost
implications of an engineered foundation to compensate for fill soils on the
property. Finally, staff considered the affordable housing benefit of a lower-
than-market sale price to Habitat, the accountability of the organization as a
developer, and the potential for quality construction consistent with the group's
plans and the City's design guidelines. A sales price of $15,000 was proposed,
with Habitat paying all transaction costs.
Staff discussed this information with the City Council in November 2004 before
proceeding further with the proposed sale. The Council agreed at that time
that staff should move forward with the transaction.
A sales agreement was then drafted, and provided to Habitat for consideration.
Among the provisions is a clause returning the property to the City for the
$15,000 sale price if Habitat fails to build on the lot within the next two years
(Attachment 2). Upon Habitat's return of the agreement some months later, the
City began the process of a lot line adjustment to segregate for sale an
approximately 6700 square foot lot from Tax lot 4500. The lot line adjustment
received planning approval. has been surveyed at Habitat's expense, and was
recently recorded at Marion County.
It is Habitat's intention to build a single family home on the new lot, which was
designated as 670 Gatch Street. Habitat has already selected the family that
will build and occupy the house, and hopes to conduct a ground breaking
ceremony on Saturday April 29, 2006.
Acceptance of Habitat's offer is conditioned on your approval, which you may
give, or withhold given the outcome of the public hearing. The Council has that
prerogative throughout the public hearing process, with respect to a more
attractive offer that might be made by another party as part of their testimony
at the hearing. It is staff's recommendation, however, that you accept the offer
submitted by Habitat for Humanity. It is also recommended that you condition
48
..
Honorable Mayor and City Council
April 24, 2006
Page 4
.
.
your acceptance of the offer to include the following provisions of the sales
agreement, so that these may be recorded on the deed:
. The property may only be used for a Single Family, owner-occupied, self-
help home site.
. Habitat for Humanity may not sell the property in an undeveloped state,
or to make a profit.
. Ownership shall revert to the City if Habitat fails to build a single-family,
owner-occupied, self-help home on the site within two years of purchase
date. If Habitat fails to build during that period, the City shall return to
Habitat only $15,000, and Habitat will pay all costs associated with re-
conveying title of the property to the City.
. A Waiver of Remonstrance to the creation of any LID or similar
mechanism employed by the City to finance Gatch Street improvements,
including curb, gutter, sidewalk or street improvements, and water and
sewer line improvements must be executed by Habitat for Humanity and
recorded as part of the sales transaction.
These provisions are intended to insure that the property is used to create
affordable housing in Woodburn, and protect the City's future interests with
respect to any street paving projects that may needed on Gatch Street.
FINANCIAL IMPACT:
The recommended action will net the City $15,000. Closing costs associated
with the transaction will be paid by Habitat for Humanity. Proceeds of this sale
will be placed in reserve, to be used to construct a new community center.
JCB
Attachment 1
Attachment 2
49
~
ATTACHMENT
Page _L_ of _
I
PUBLIC HEARING NOTICE
SALE OF CITY REAL PROPERTY
Notice is hereby given that the Woodburn City Council will hold a public hearing on Monday,
April 24, 2006, 7:00 p.m., in the City Hall Council Chambers, 270 Montgomery St., Woodburn,
Oregon, on the proposed sale of city property (located on east side of Gatch Street south of the
intersection of Gatch Street and Lincoln Street, Woodburn, Oregon), legally described as
follows:
Beginning at a point on the East line of Gatch Street at its intersection with the Northerly
line of that parcel of land described in Reel 404, Page 64, Deed Records for Marion
County, Oregon which point bears South 00000' 00" West 1224.13 feet and South 78000'
00" West 208.56 feet and North 00000' 00" East 13.50 feet and South 760 45' 00" West
188.74 feet from the Northwest comer of the Eli C. Cooley Donation Land Claim and
being situated in the Northeast Quarter of Section 18, Township 5 South, Range 1 West
of the Willamette Meridian in the City of Woodburn, Marion County, Oregon; thence
North 00027' 00" East along the East line of said Gatch Street, a distance of 60.97 feet;
thence North 76045' 00" East 110.00 feet; thence South 00027' 00" West 60.97 feet to a
point on the Northerly line of said parcel described in Reel 404, Page 64, Deed Records
for Marion County, Oregon; thence South 760 45' 00" West along said line, a distance of
110.00 feet to the Point of Beginning.
The City Council considers it necessary and convenient to sell this property because it is a vacant
lot not being used by the City and the sale of the property will provide revenue to the City for
future development of community facilities. If the property is sold, the proposed use of the
property will be consistent with single family residential use.
The nature of the proposed sale, general terms thereof, including evidence of the market value of
the city property, shall be fully disclosed by the City Council at the time of the public hearing.
Any resident of the City shall be given an opportunity to present written or oral testimony at this
hearing. Written testimony may also be submitted to the City Recorder, 270 Montgomery St.,
Woodburn, prior to the date and time of the hearing.
Mary Tennant
City Recorder
Published April 19, 2006
50
_~~ North Willamette Valley . ATTACHMENT 1-
-lTf Habitat for Humanltyte-l- of l~
Building
houses,
I, IIi/ding
hope
PO Box 852
Mt Angel. OR 97362
609 Welch 5t
Silverton, OR 97381
Phone: (503) 873-0901
Fax (503) 874-8521
John Bro\\oTl
City Administrator
270 Montgomery Street
Woodburn, OR 97071
October 25, 2005
Dear John,
REC'D
OCT 2 6 2005
WOODBURN
CllY ADMINISTRATOR'S OFACE
Enclosed is the Purchase and Sale Agreement between the City of Woodburn and our
organization. It is signed and we are ready to go! Please let me know how I can assist
you in ~xpediting this transaction clo3ing!
Thank you for your help and support.
Blessings,
~
Kim Parker
Executive Director
51
,.
DRAt=T
BETWEEN:
PURCHASE AND SALE AGREEMENT
ATTAC~ENT J..
Page -k- of 11-
CITY OF WOODBURN SELLER
270 MONTGOMERY STREET
WOODBURN, OR 97071
AND:
NORTH WILLAMETTE VALLEY HABITAT
FOR HUMANITY
P.O. BOX 852
MT. ANGEL, OR 97362
PURCHASER
A. Seller is a Municipal Corporation and owner of real property located within
the City of Woodburn, more particularly described on Exhibit A attached hereto (the
"Property"), that desires to sell the Property.
B. Purchaser is a non-profit Oregon corporation that desires to purchase the
Property for the purpose of building a single-family, owner-occupied, self-help home.
C. Seller desires to sell the Property to Purchaser, and Purchaser desires to
purchase the property from Seller, on the terms and conditions set forth in this Purchase
and Sale Agreement (the "Agreement").
NOW, THEREFORE, for value received and in consideration of the mutual
promises set forth in this Agreement, the parties agree as follows:
1. PURCHASE AND SALE OF THE PROPERTY. Seller agrees to sell the
Property to Purchaser, and Purchaser agrees to purchase the Property from Seller, on the
terms and conditions set forth in this Agreement.
2, TOTAL PURCHASE PRICE. The total purchase price for the Property is
$15,000 (the "Purchase Price"). Purchaser shall pay Seller, and Seller shall accept as
payment-in-full a total of $15,000 for the property.
3. PRELIMINARY TITLE REPORT. Seller shall furnish to Purchaser, at
Purchaser's expense, a preliminary title report prepared by the Title Company showing its
willingness to issue title insurance on the Property (the "Title Report"). Purchaser shall
review the Title Report and notify Seller, in writing, of Purchaser's disapproval of any
unacceptable exceptions shown in the Title Report. However, notwithstanding anything in
this Agreement to the contrary, zoning ordinances, building and use restrictions imposed
by governmental authority, utility easements and reservations in federal patents or state
deeds shall be acceptable exceptions to Seller' title, If Purchaser notifies Seller in writing
of disapproval of any unacceptable exceptions in the Title Report, such notifications shall
terminate this Agreement.
PURCHASE AND SALE AGREEMENT (HABITAT FOR HUMANITY)
PAGE 1
52
CLOSING,
ATTACHMENT ?-
Page -.-::L.. of t?-
DRAt=T
4.
4.1 Manner and Place of Closina. This transaction will be closed in
escrow at the Fidelity National Title Company, Woodburn office. Closing shall take place
in the manner and in accordance with the provisions set forth in this Agreement.
4.2 Taxes. Property is currently exempt from taxes on real property. All
taxes assessed to the property following the date of purchase shall be Purchaser's
responsibility,
4.3 Title Insurance Costs. Purchaser shall pay for the cost of title
insurance required by this Agreement.
4.4 Escrow Fees. Purchaser shall pay for all escrow fees.
4,5 Recordina Fees. Purchaser shall pay for all recording fees.
4,6 Payment of the Purchase Price. At the time of closing, Purchaser
shall pay to Seller $15,000.
4.7 Events of Closina. Provided the Title Company has received the
Purchase Price and is in a position to cause the title insurance policy to be issued as
described below, this transaction will be closed as follows:
(a) The Title Company shall deliver its commitment to issue a title
insurance policy described in Section 4,8;
(b) Seller shall execute a Warranty Deed (the "Deed"), to Purchaser;
(c) The Title Company shall record the Deed.
4.8 Title Insurance. As soon as reasonably practical after the Closing
Date, the Title Company shall be instructed to furnish Purchaser with an owner's policy of
title insurance, standard form, in the amount of the Purchase Price, insuring Purchaser's
interest in the Property subject only to the standard printed exceptions and exceptions for
the matters accepted by Purchaser pursuant to Section 3.
4,9 Possession. Seller shall deliver possession of the Property to
Purchaser immediately after closing has occurred.
5, SELLER' WARRANTIES,
5,1 Seller warrants that they own good and marketable title to the
Property subject only to the standard printed exceptions and exceptions for the matters
accepted by Purchaser pursuant to Section 3.
PURCHASE AND SALE AGREEMENT (HABITAT FOR HUMANITY)
PAGE 2
53
'~
Page --4- of I L
DRA+=T
5,2 Seller warrants that they have used the Property in compliance with all
applicable laws and regulations, and that Seller has not received and is not aware of any
notification from any governmental agency having jurisdiction requiring any work to be
done on the Property in order for it to conform to the applicable building code.
5,3 Seller offers no other warranties, expressed or implied, including
warranties regarding the suitability of the Property for the use intended by Purchaser.
6, ENVIRONMENTAL ASSESSMENT. Before closing, Purchaser may engage
consultants or engineers of Purchaser's choosing to conduct an environmental
assessment of the Property as Purchaser deems necessary. Purchaser or its agents shall
have the right to enter the Property at reasonable times before the Closing Date to make
such environmental assessment at Purchaser's expense and risk. Purchaser shall
indemnify and hold the Seller harmless from any loss, damage, or claim arising out of
Purchaser's access to the Property for the purpose of making the environmental
assessment. It shall be a condition to closing that the results of such environmental
assessment be acceptable to Purchaser in its sole discretion.
7. GENERAL PROVISIONS
7.1 Property to be Used for Sinqle-familv. Owner-occupied. Self-help
home site onlv. Purchaser shall use the Property for the sole purpose of constructing a
single-family, owner-occupied, self-help home. Such construction shall commence not
later than two years following the purchase of Property from Seller. Purchaser shall not
sell the Property in an undeveloped state or for the purpose of making a profit. In the
event that Purchaser does not commence construction within two years or attempts to sell
the property in an undeveloped state, ownership of the Property shall revert to Seller, In
such event, Purchaser shall receive compensation in an amount not to exceed $15,000,
and shall be responsible for all costs associated with re-conveying title in the property to
Seller.
7.2 Non-Remonstrance AQreement. Purchaser shall be required as a
condition of this Agreement to execute and record a Waiver of Remonstrance (non-
remonstrance) Agreement in a form acceptable to the City, which prohibits the Purchaser
and its assigns and successors from remonstrating any LID or similar financing method
proposed by the City for the purpose of making improvements to Gatch Street. Such
improvements shall include, but shall not be limited to, street, sidewalk, curbs, gutter and
lighting improvements, water system, sanitary sewer, or stormwater improvements.
7,3 Assiqnment. Purchaser may not assign this Agreement without the
prior written consent of Seller, which consent Seller may withhold in its sole and absolute
discretion,
7.4 Bindinq Effect. This Agreement shall be binding upon and inure to the
benefit of the parties, and their respective heirs, personal representatives, successors. and
assigns, but nothing contained in this Section shall alter the restriction against assignment
without Seller' prior written consent.
PURCHASE AND SALE AGREEMENT (HABITAT FOR HUMANITY)
PAGE 3
54
..
.. -. .'- "';'""--."
Page __~ of 1)..-
DRAf=T
7.5 Notices. Notices under this Agreement shall be in writing and shall be
effective when actually delivered or telecopied. If mailed, a notice shall be deemed
effective on the second day after deposited as registered or certified mail, postage prepaid,
directed to the parties as follows:
To Seller:
City of Woodburn
c/o John C. Brown
City Administrator
270 Montgomery Street
Woodburn, OR 97071
To Purchaser:
North Willamette Valley Habitat for Humanity
c/o Kim Parker
Executive Director
P.O. Box 852
Mt. Angel, OR 97362
or to such other address as either party may from time to time designate by notice to the
other given in accordance with this Section,
7,6 Waiver. Failure of either party at any time to require performance of
any provision of this Agreement shall not limit the party's right to enforce the provision.
Waiver of any breach of any provision shall not be a waiver of any succeeding breach of
the provision or a waiver of the provision itself or any other provision.
7.7 Indemnification. Purchaser shall hold Seller harmless and indemnify
Seller against any loss, cost, or expense in connection with any inspection of the Property
by Purchaser. Purchaser shall repair any damage to the Property caused by its
inspections or tests, if any.
7,87 Attornev Fees. In the event suit or action is instituted to enforce the
terms of this Agreement, the prevailing party shall be entitled to recover from the other
party such sum as the court may adjudge reasonable as attorney fees at trial, on any
appeal, and on any petition for review, in addition to all other sums provided by law.
7.9 Prior AQreements. This Agreement supersedes and replaces all
written and oral agreements previously made or existing between the parties.
7,10 Applicable Law, This Agreement shall be construed, applied, and
enforced in accordance with the laws of the state of Oregon.
7.11 Brokers. Purchaser and Seller acknowledge and agree that they have
employed no real estate brokers or finders in connection with the sale and purchase of the
Property.
7.12 Chanqe in Writing, This Agreement and any of its terms may only be
changed, waived, discharged, or terminated by a written instrument signed by the party
against whom enforcement of the change, waiver, discharge, or termination is sought.
PURCHASE AND SALE AGREEMENT (HABITAT FOR HUMANITY)
PAGE 4
55
'~
ATTAC~MENT
P f., 1.,-
age __ _ 0
DRA+=T
7.13 Invaliditv of Provisions. In the event any provision of this Agreement,
or any instrument to be delivered by Purchaser at closing pursuant to this Agreement, is
declared invalid or is unenforceable for any reason, such provision shall be deleted from
such document and shall not invalidate any other provision contained in the document.
7.14 Descriptive HeadinQs. The descriptive headings of the Sections of
this Agreement are inserted for convenience only and shall not control or affect the
meaning or construction of any of the provisions hereof.
IN WITNESS WHEREOF. the parties have caused this Agreement to be
executed in duplicate.
THIS INSTRUMENT WILL NOT ALLOW USE OF THE PROPERTY DESCRIBED
IN THIS INSTRUMENT IN VIOLATION OF APPLICABLE LAND USE LAWS AND
REGULATIONS. BEFORE SIGNING OR ACCEPTING THIS INSTRUMENT, THE
PERSON ACQUIRING FEE TITLE TO THE PROPERTY SHOULD CHECK WITH THE
APPROPRIATE CITY OR COUNTY PLANNING DEPARTMENT TO VERIFY
APPROVED USES.
THE PROPERTY DESCRIBED IN THIS INSTRUMENT MAY NOT BE WITHIN A
FIRE PROTECTION DISTRICT PROTECTING STRUCTURES. THE PROPERTY IS
SUBJECT TO LAND USE LAWS AND REGULATIONS, WHICH, IN FARM OR FOREST
ZONES, MAY NOT AUTHORIZE CONSTRUCTION OR SITING OF A RESIDENCE AND
WHICH LIMIT LAWSUITS AGAINST FARMING OR FOREST PRACTICES AS DEFINED
IN ORS 30.930 IN ALL ZONES, BEFORE SIGNING OR ACCEPTING THIS
INSTRUMENT, THE PERSON ACQUIRING FEE TITLE TO THE PROPERTY SHOULD
CHECK WITH THE APPROPRIATE CITY OR COUNTY PLANNING DEPARTMENT TO
VERIFY APPROVED USES AND EXISTENCE OF FIRE PROTECTION FOR
STRUCTURES.
SELLER:
PURCHASER:
City of Woodburn
by John C. Brown, City Administrator
Dated:
~p~
North Willamette Valley Habitat for
Humanity
by
Dated: / /) - j. 0 - tJO
t
PURCHASE AND SALE AGREEMENT (HABITAT FOR HUMANITY)
PAGE 5
56
County of Marion
)
) ss.
)
ATTAC~MENT 2,
Page _,.,_ of __tv
DRAf=T
STATE OF OREGON
On this day of I 2005, personally appeared before me the
above-named John C. Brown, who being first duly sworn, did say' that he is the City
Administrator of the City of Woodburn, and that said instrument was signed and sealed on
behalf of the City, and he acknowledged said instrument to be its voluntary act and deed.
NOTARY PUBLIC FOR OREGON
My Commission Expires:
STATE OF OREGON )
) ss.
County of Marion )
day of Oc-~ ,2005, personally appeared before me
, the s!gner of the within instrument, who duly acknowledged to
me hat she/he is the ee-. Vl.I1.Lettn.- of North Willamette Valley Habitat for
Humanity, a non-profit Oregon corporation, and that she/he executed the same on behalf
of said corporation.
_OFFICIAL SEAL
TIMOTHY KOSKI
NOTARY PUBLIC-OREGON
-.:' i COMMISSION NO, 388042
M'f COMMISSION EXPIRES JAN. 15,2009
~~ kf 5hi..
NOTARY PUB IC FOR OR~N
My Commission Expires: - It; 70-01
PURCHASE AND SALE AGREEMENT (HABITAT FOR HUMANITY)
PAGE 6
57
.,.
AFTER RECORDING RETURN TO:
ATTACHMENT J..
Page --'l-- of If.:
City Recorder, Mary Tennant
270 Montgomery Street
Woodburn, Oregon 97071
Map No.:
Tax Lots:
Planning No.:
Grantor:
NON-REMONSTRANCE AGREEMENT
RESTRICTIVE COVENANT
PURSUANT TO CITY OF WOODBURN ORDINANCE NO. 2105
The undersigned legal owners of the property described below (the "Property") hereby
waive any and all right to remonstrate against the formation of a Local Improvement District
(LID) by the City of Woodburn (City) for the purpose of making sanitary sewer, storm sewer,
water or street improvements that benefit the Property and assessing the cost to benefited
properties. This non-remonstrance agreement is executed in consideration of not being
required by the City to make the above-mentioned improvements at this time as a condition of
land use approval in Woodburn Planning Case No.
For the purpose of this Covenant:
"Sanitary Sewer Improvements" includes pipelines or conduits and all other structures,
devices, appurtenances and facilities used in collecting or conducting wastes to an ultimate point
for treatment or disposal.
"Storm Sewer Improvements" includes pipelines, swales, detention or retention devices
or conduits and all other structures, devices, appurtenances and facilities used in collecting or
conducting storm water flow to an ultimate point for treatment or disposal.
"Water Improvements" includes pipelines, conduits, meters, hydrants and all other
structures, devices, appurtenances and facilities used in collecting, treating or conveying
drinking water from a source of supply to water consumers and other water users.
"Street Improvements" includes streets, sidewalks, curbs, gutters, street lighting and all
other structures, devices, appurtenances, facilities and improvements used to serve cars, bicycles,
pedestrians and other modes of transportation and conveyance,
"Right to remonstrate against the formation of an LID" refers solely to a property owner's
right under the City Charter and Ordinance No. 2105 to be counted as part of the owners of a
majority of the land to be specially assessed that can, in certain circumstances, suspend
proceedings on the formation of an LID. The waiver of this right herein does not limit or
Page I - Non-Remonstrance Agreement
58
..
~~:~~~~i_ ~t-
otherwise restrict the ability of a property owner bound by this covenant to appear at any of the
required public hearings and testify regarding the formation of the LID, whether the boundaries
include all benefited property, the equity of the assessment formula, the scope and nature of the
project or of the final assessment, or any other issue regarding the LID.
This covenant shall run with the land and be binding upon the undersigned and upon all
subsequent owners of property for twenty years from the date hereof and may be extended at the
City's election for one additional twenty-year period if the City files a notice of extension in the
deed records of the county in which the property is located prior to the expiration of the first
twenty-year period.
In the event that a suit or action is instituted to enforce the terms of this covenant, the
prevailing party shall be entitled to recover reasonable attorneys fees and all other fees, costs and
expenses incurred in connection with the suit or action, including any appeals, in addition to all
other amounts allowed by law.
The property subject to this covenant is described as follows:
SEE ATTACHED EXHIBITS "A" (Legal Description) and "B" (Survey, Plat, etc.)
In construing this covenant and where the context so requires, the singular includes the
plural and all grammatical changes shall be implied to make the provisions hereof apply equally
to corporations and to individuals.
of
IN WITNESS WHEREOF, the grantors have executed this instrument this
,20_.
day
GRANTOR:
ADDRESS:
Printed Name:
GRANTOR:
ADDRESS:
Printed Name:
Page 2 - Non-Remonstrance Agreement
59
..
:J.
Ail'ACHMENT Iz.....
Page __L'?_ of
ST ATE OF OREGON
County of
)
)
)
ss.
On this day of , 20_, before me,
the undersigned Notary Public, personally appeared
o personally known to me
o proved to me on the basis of satisfactory evidence to be the person(s)
whose name(s) is/are subscribed to the within instrument, and
acknowledged that they executed it.
NOTICE: No stamp or corporate seal is allowed over any typed information.
Stamp seal below
WITNESS my hand and official seal.
Notary's signature
My commission expires:
Accepted on behalf of the City of Woodburn on the condition that the Restrictive Covenant
Non-Remonstrance Agreement is free and clear from taxes, liens, and encumbrances.
City Administrator
City Recorder
Page 3 - Non-Remonstrance Agreement
60
..
BA
EXHIBIT A
ATTACHMENT ~
Page _ I (_ of
Parcel 1
Beginning at a point on the East line of Gatch Street at its intersection with the Northerly
line of that parcel ofland described in Reel 404, Page 64, Deed Records for Marion County,
Oregon which point bears South 00000' 00" West 1224.13 feet and South 78000' 00" West
208.56 feet and North 00000' 00" East 13.50 feet and South 760 45' 00" West 188.74 feet from
the Northwest comer of the Eli C. Cooley Donation Land Claim and being situated in the
Northeast Quarter of Section 18, Township 5 South, Range 1 West of the Willamette Meridian in
the City of Woodburn, Marion County, Oregon;
thence North 000 27' Don East along the East line of said Gatch Street, a distance of 60,97
feet;
thence North 760 45' 00" East 110.00 feet;
thence South 00027' 00" West 60.97 feet to a point on the Northerly line of said parcel
described in Reel 404, Page 64, Deed Records for Marion County, Oregon;
thence South 76045' 00" West along said line, a distance of 110.00 feet to the Point of
Beginning.
~';EG!ST:::H:':D
PROFESB10~;AL
LA~.!D SUHVEYOR
G; ;,~(;CN
JULY 10,1064
CLARENCE E. BARKER
633
C. '.Documents and Senings'Owner My DocumentsIWordperfect\Descnptions\Woodburn Habitat for Humanity - 05215. wpd
LAND SURVEYORS
SUBDIVISIONS. CONSTRUCTION STAKING' TOPOGRAPHIC MAPPING
METROPOLITAN. RURAL. PARTITIONINGS . STRUCTURAL LAYOUTS
PHONE (503) 586100 . FAX (503) 588-8804
'~
~
I-
-
~
-
3:
)(
III
~~
~-
ZC
LU
:;;,.lj
:t,
0-
<(<l.1
~OI
~~
-:( (,-
("$J
~~'t.:. s- s
--- ~.-
to
I
I I
I
Un
I
I",
\~.
I~
11
II>.
1
!\1
! 0 ~ i
8 Z
,..
...
g
./
~""-o
\"7'fl~"
c.s.
PROPERTY LINE ADJUSTMENT
CASE NO, 05-05
V 635, P 721
R 2393, P. 0147
R 2393, P. 0155
c S- ~1~\o")
\,,.;.......0';.. ~ @
5 ~1'l ...... .
@ /' --=~- (9)
__ll_)I_,:.-ll...-Jt-Jt-)l. I
---- O1SlWG
I =. PROPERTY LN:
I~
I..
I~
I~
I
On
N
,..:
~
R 31, P. 1810
(20')
...
8
1
R 282, P 1989
23,853 S.f
-f~~~~--- -
N.E. COIl N. W. cOR
a.s. I(NI{Y (C- CXXI.fy
DlC NO. .)' Ole NO_ 42
. t" lP.--1.(l' OUP
fH~J8O,II'
MQN!.IMENllIST ___
o Found.n Iron rod wI1h 1-112 Inch ""'",,"um cap (no martung&~ origIt1
...,....,.
"
.
~
~
u
(~) Found. lIT' Iron pipe.." In C.S 11230 ~is 1.0 1o?i S(JIJII> 0/. fence
00Rl0I.
I'
~
(~) Found an iron rod wI1h 1.112 Inch aluminum cap 0 3100ll ~ in the
._1 ~ of Galdl SITeeI and UncoIn snac'IBn1>OO"OR
STATE HWY DIY ", origin "'*"'-'
(.0 Found. 5/8' iron rod 0.5 _ doep wilh yeMow pIBolIc cap '1Bn1>OO
"QUERY PlS 1M3' oel in C.S. 33478.
..
::>
.
N
m
~F
j ~
.~; -
;;
~l
.~
8111
~c:;
~
@ Found. lIT' Iron pipe 0.5' deep selin C .8. 11230 '"'*" -..
N4r51'45"W 033 _from the caIcuIaled posioon of !he I1OI1tow6sl comer
of lhe City 01 Woodburn InId desatbed In R.... 355. P8gIlll85.
@ Found. 518" iron rod will> yellow plBslic. ClIp slBn1>Bd "QUERY PlS 1653"
set in C.S. 33478
(':', Found. 5/8" iron rod wilh yeMow pIa.1ic. ClIp slm1pBd 'QUERY PLS 1653"
selin C.S. 33478.
iil
=t
c~ .~~"~eoOO~
(S1~:----- /
..-------
.c.s.)}'\Jt--
..-" 19~.~)~." 'flOod)\ ~..- I
// t~&~~~ l~~e /
!-y~ ..--/
.__----- ----- @~OO~DQt.
---- PER c.s.. 33478
18,1"-
. ,.74' ~ __ -A
\'000 'r:#J"i -- --- 9J.7 -
to\7r;1t5 ---;+ f(\4~~()O"E ';" bt9
l.~li";i7l -,,-()'j6]) ~\}..'!.O') ~_ \,,')6.
t{,l)C~p 4Ie
~",'31. .
~j
o
R 1139. P. 1.13
R 1Hl, P. 611 8
$
~
(Ztf)
f:j
I!:
Ul
J:
~
..
~
1.1!lO'
(lJ....,
R. ..... P. ..
R 1139, P. 428
PARCEl 3
R 1436, P. 689
--~
.------
------
('0') I
\L
~-
~--
(20)
--------- ,,'18LJ)\ c.s .})'\16
. - \,...'Qli",,~ f'MIlRA TlVE'
Basis 0/ Ile8ring Is on Ihe line between Mollum.nlli No. 24 and. poinIln th6 _ 0/
_ SITeeINorth 118'20'00" We.t 2.15 teelfrom Monumenl No. 45._", C.S. 33478
The ~ of this ourvey wa. ID edjusllhe propeiIy line _ Ih8lI1ad d land eo
desa1b8d In R..... 282, Page 1989 and IllBI trac. 01 land described "' RooI 356. P"llu 0885 a.
~ by IhB City of Woodburn CommuniIy D6ve/opmonl Direcla "' Property lile
Adju.lmenllJ5.1l5.
The I>oundaty line tlIlhB City of Woodburn Inlet described "' Roel282, Pege 1989 wes
hold as Ihowrt III C.S. 334T8.
The I1Oftho<ty line 01 UlO City 01 Woodburn .act desClibed "' Red :\55, Pogo 885 was
establishBd on . beBmg 01 North 73'00'00" El.s' parallel wI1h lhe nonhody Ine oIlhe 2.00
aaelracl desaibed "' Volume 221. Page 53, o-l Records
The southerly line 01 oald Woodburn InId .... eslablished per Quit CIeim o-ll8COfded in
Reel 404, Page 64.
n.. _etly II"" of GaId1 StreOl was htlId... 51.-, 11 C.S. 33<178
The .- pr~ Ine was .._ as per City appnwal.
~-------_.------
. Monumenls found as descnbed U\ _ UsI..._
0.2' d ground .urflIce, ...-. __ noled
o Set 5/8-incl1 by 3O-inch iron rod with . yeIow pjaslic ClIP
_ed "BARKER PlS lI36"
) 0.,.01_
)1 o..le 01 reconIlrom C.S 33478 arv.l meaoured.
r S . County Suovey S F ~ SqU"'" F....
P . "- V ~ VOkme
R. . Reel
SURVEYS USED AS REFERENCE: C.S. 17210; C S 33478; C S. 10743
Eq..pmenl uSBd T opcon ElectronIC T oIal Slalll'"
Q.~ Found a 5/8" iron rod Wllh yellow plih;tiG cap sIamp8d 'QUERY Pl.S 1653"
set In C.S. 33478.
(:, : ";"ulJ.) 518- ht.-Il i.~ wHh yUh;.W ~bolU: l..tIJ..I &.~l~ -owERY PLS H:'J3~
861 '" C.S. 334T8 N
<0J Found. 5/8' Iron rOd Wllh yeMow pIa.1ie cap alamp8d "QUERY PlS 165'P
...1 in C S. 33416.
@
@ Found a 518" iron rod wllI1 yellow pIa.1ic. cap slMT1pBd "QUERY Pl.S 1653"
_ WI C.S. 33478.
t'1 Found a I" Iron ptpe 1.0 fOOl deep in monuma'" box I1I8fl<ing Ihe northwesI
comor 0/ the EN C Cooley OLC No. 42 as _ "' C.S. 10743
~5J Found a 314' iron rod 0.85 _ be_ road Sl.ffBce . _ 11 C.S. 33<116.
]<. t>'
\l'~')
C:i J)'''ll
- - - - 4-. HlAINf
~ 'TRt.lTu
j
1:
~
AODW.bI\1!: 1.!-3'-~!,_
CITY OF WOODBURN
~ REGlSTEREOnJ SUR~Y_fOR
PRDFEStitONAl ..---------
lAND SUR\!E.YOR LOCA nON:
-~--- HE '/4 S(cnON 18 01Y OF WUOV9URN
~~ T~ ~1.. w.~_ _ _~_..__ __~ARtON c.;0UN~ ~fOON
~..1:'.o N-'j ~..---':.-:-JIl:"~,o~:r.>~~~Wl~~E.cor;EET 1 01 1
~~ '\ ~8ARJ((R ~TL 1>>/21/201>> SAI.H&, lWCON SlB02
.. ___ ____._______~_ PtKWf (~) 58e-MOQ "____ - .--_~
- --- MAIM BY'. lrf.A T (WAIl: S\.It'oJE)'INCJeWIACtJr.t .QI NUWIIIllI" OOZl~
__~.______._ n___ __._._.__. .__.__...___~.__~_ __..__.__._____
~~~ --A.
~
WOODBURN
,,,, (1'''''' II' l J '8' tI
~ ~llA
.
.
April 24, 2006
TO:
FROM:
Honorable Mayor and City Council
John C. Brown, City Administrato#
SUBJECT:
Resolution Approving Sale of Property at 670 Gatch Street
RECOMMENDATION:
It is recommended the City Council adopt the attached resolution declaring
City property located at 670 Gatch Street surplus, and authorizing the City
Administrator to sell said property to Habitat for Humanity.
BACKGROUND:
On April 24, 2006 the Council took the following actions related to the sale of
property located at 670 Gatch Street:
· Conducted a public hearing on the proposed sale of the property to
Habitat for Humanity for $15,000;
· Accepted, with the conditions stated in the sales agreement, the offer of
$15,000 of Habitat for Humanity; and
· Directed staff to prepare a resolution documenting the sale of the
property.
DISCUSSION:
The attached resolution was prepared in anticipation of Council direction,
declares the Gatch Street property is surplus and is not needed for a public
purpose, documents the Council's approval of the sale of the property to
Habitat for Humanity, and authorizes the City Administrator to sell the property to
Habitat for Humanity for $15,000. The resolution also documents conditions
placed by the Council on its acceptance of Habitat's offer:
· The property may only be used for a Single Family, owner-occupied, self-
help homesite.
Agenda Item Review: City Administrator
City Attorney
Finance
63
~
Honorable Mayor and City Council
April 24, 2006
Page 2
.
.
. Habitat for Humanity may not sell the property in an undeveloped state,
or to make a profit.
. Ownership of the property shall revert to the City if Habitat fails to build a
single-family, owner-occupied, self-help home on the site within two years
of purchase date. If Habitat fails to build during that period, the City shall
return to Habitat only $15,000, and Habitat will pay all costs associated
with re-conveying title of the property to the City.
. A Waiver of Remonstrance to the creation of any LID or similar mechanism
employed by the City to finance Gatch Street improvements, including
curb, gutter, sidewalk or street improvements, and water and sewer line
improvements must be executed by Habitat for Humanity and recorded
as part of the sales transaction.
FINANCIAL IMPACT:
The recommended action will net the City $15,000. Closing costs associated
with the transaction will be paid by Habitat for Humanity. Proceeds of this sale
will be placed in reserve, to be used to construct a new community center.
JCB
64
'~
COUNCIL BILL NO.
RESOLUTION NO.
A RESOLUTION DECLARING CERTAIN CITY PROPERTY LOCATED AT 670 GATCH
STREET TO BE SURPLUS PROPERTY AND AUTHORIZING THE CITY ADMINISTRATOR TO
SELL SAID PROPERTY TO HABITAT FOR HUMANITY.
WHEREAS, the City Council has previously determined to sell City-owned
properties that are considered surplus, to assist with financing the construction of
a new community center facility; and
WHEREAS, Habitat for Humanity requested the City to sell City-owned
property so Habitat for Humanity could build an affordable housing project in
Woodburn; and
WHEREAS, the City owns property on Gatch Street, which due to proximity
to the 100 year flood plain and because of significant amounts of fill does not
lend itself well to developed uses; and
WHEREAS, City staff negotiated a property sale arrangement concerning
a portion of the City-owned property on Gatch Street; and
WHEREAS, a lot line adjustment creating a second, buildable, lot at 670
Gatch Street was completed and recorded; and
WHEREAS, Notice of Public Hearing was published on the proposed sale of
the property at 670 Gatch Street; and
WHEREAS, pursuant to ORS 221.725, the Woodburn City Council
conducted a public hearing on April 24, 2006 to hear testimony concerning said
sale; and
WHEREAS, the Council disclosed the nature of the proposed sale and the
general terms thereof, including evidence of the market value of the property;
and
WHEREAS, the Council considered Habitat for Humanity's offer for the
property and determined that it was in the best interest of the City to accept
the bid; NOW, THEREFORE,
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Page 1 - Council Bill No.
Resolution No.
65
Section 1. The property is located at 670 Gatch Street, Woodburn,
Oregon and is described as follows:
Beginning at a point on the East line of Gatch Street at its
intersection with the Northerly line of that parcel of land described
in Reel 404, Page 64, Deed Records for Marion County, Oregon
which point bears South 000 00' 00" West 1224.13 feet and South 780
00' 00" West 208.56 feet and North 000 00' 00" East 13.50 feet and
South 760 45' DO" West 188.74 feet from the Northwest corner of the
Eli C. Cooley Donation land Claim and being situated in the
Northeast Quarter of Section 18, Township 5 South, Range 1 West of
the Willamette Meridian in the City of Woodburn, Marion County,
Oregon; thence North 000 27' 00" East along the East line of said
Gatch Street, a distance of 60.97 feet; thence North 760 45' DO" East
110.00 feet; thence South 000 27' 00" West 60.97 feet to a point on
the Northerly line of said parcel described in Reel 404, Page 64,
Deed Records for Marion County, Oregon; thence South 76045' 00"
West along said line, a distance of 110.00 feet to the Point of
Beginning
Section 2. The Council finds that the property is surplus property and is
not needed for public use.
Section 3. The Council further finds, based upon the April 24, 2006 City
Administrator staff report and the information presented at the public hearing,
that $15,000 is a reasonable amount for the City to receive for the property.
Section 4. The Council also finds, based on the April 24, 2006 City
Administrator report and information presented at the public hearing that it is
desirable and appropriate to place the following conditions on its acceptance
of the bid and sale of the property to Habitat for Humanity:
A. The property may only be used for a Single Family, owner-occupied,
self-help homesite.
B. Habitat for Humanity may not sell the property in an undeveloped
state, or to make a profit.
C. Ownership of the property shall revert to the City if Habitat fails to
build a single-family, owner-occupied, self-help home on the site within two
years of purchase date. If Habitat fails to build during that period, the City shall
return to Habitat only $15,000, and Habitat will pay all costs associated with re-
conveying title of the property to the City.
D. A Waiver of Remonstrance to the creation of any LID or similar
mechanism employed by the City to finance Gatch Street improvements,
including curb, gutter, sidewalk or street improvements, and water and sewer
Page 2 - Council Bill No.
Resolution No.
66
line improvements must be executed by Habitat for Humanity and recorded as
part of the sales transaction.
Section 5. The Council authorizes the City Administrator on behalf of the
City to accept Habitat for Humanity's offer of $15,000, with the conditions noted
in Section 4, and to sell the property to Habitat for Humanity for the sum of
$15,000.
Approved as to form: ~,~ ~
City Attorney
1/ ZoJ2oub
Dale /
Approved:
Kathryn Figley, Mayor
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
A TIEST:
Mary Tennant City Recorder
City of Woodburn, Oregon
Page 3 - Council Bill No.
Resolution No.
67
'f
~~-
~
WOODBURN
I.,.".,..., 18$9
l1B
~~
.
.
April 18, 2006
FROM:
Mayor and City Council through City Administrator ~ ~
Randy Rohman, Public Works Program Manager 4
TO:
SUBJECT:
ODOT Capital Grant Agreement for Purchase of Transit Bus
RECOMMENDATION: Approve the attached resolution entering into ODOT
Grant Agreement No. 22829 with the State of Oregon for capital purchase
assistance for a new transit bus and authorizing the City Administrator to sign the
agreement on behalf of the city.
BACKGROUND: The city has, in the past received capital assistance for transit
vehicles from the Federal Transit Administration's Section 5311 Rural and Small
Urban Areas Program, These federal funds are administered by the Oregon
Department of Transportation. The City applied to ODOT Public Transit Division
for a grant to fund replacement of a 1992 Eldorado Transit Bus that is in poor
condition. In June 2005 the City was notified that its application had been
selected for funding.
DISCUSSION: This capital grant allows the city to replace a 1992 model year bus
that is in poor condition, This agreement provides a better match ratio than has
been standard for some of these agreements. The grant provides 89.73% of
projected cost or up to $163,309 in assistance for the purChase of a 30 foot or
greater purpose built heavy duty transit bus. The city will provide up to $18,691
in matching funds for the purchase. City matching funds will be available in the
transit equipment replacement fund. The agreement is similar in content to past
capital grant agreements that the city entered into with ODOT. The city
attorney has reviewed the agreement, Staff recommends that the resolution
authorizing the City Administrator to sign the agreement on behalf of the City be
approved.
FINANCIAL IMPACT: City matching funds, in the amount of $18,691 will be
available in the Equipment Replacement Fund and no additional funds will be
required. This capital purchase is included in the transit fund portion of the
equipment replacement budget for fiscal year 2006-2007.
Agenda Item Review:
City Attorney
Finane
68
~
COUNCIL BILL NO.
RESOLUTION NO.
A RESOLUTION ENTERING INTO GRANT AGREEMENT NO. 22829 WITH THE STATE
OF OREGON AND AUTHORIZING THE CITY ADMINISTRATOR TO SIGN SUCH
AGREEMENT.
WHEREAS, the State of Oregon acting through the Oregon Transportation
Commission is authorized to enter into agreements and disburse funds for the purpose of
supporting public transportation pursuant to ORS 184.670 to 184.733, and
WHEREAS, the City of Woodburn has applied for federal public transportation
capital purchase assistance funds under Title 49, United States Code, Chapter 5311,
Small City and Rural Areas Program, and
WHEREAS, the State of Oregon, Department of Transportation, has been
designated to evaluate and select recipients of assistance from federal funds available
under the Small City and Rural Areas Program, to coordinate grant applications and to
administer the disbursement of the federal assistance, and
WHEREAS, the State of Oregon, Department of Transportation, has approved
$163,309 in capital purchase assistance funds for the City of Woodburn to be used in
support of public transportation, NOW THEREFORE;
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. That the City of Woodburn enter into Grant Agreement No. 22829,
which is affixed as Attachment · A- and by this reference incorporated herein, with the State
of Oregon acting by and through its Department of Transportation to secure federal funds
through Title 49, United States Code, Chapter 5311 for the purpose of supporting publiC
transportation.
Section 2. That the City Administrator of the City of Woodburn is authorized to sign
said agreement on behalf of the City.
Page 1-
COUNCIL BILL NO.
RESOLUTION NO.
69
~
Approved as to fOrm:c:-n. ~ ~
City Attorney
APPROVED:
Kathryn Figley, Mayor
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
A TIEST:
Mary Tennant, Recorder
City of Woodburn, Oregon
70
~
Note: Documents pertaining to this section are
scarmed at the end of this agenda packet.
ATTACHMENT "A"
Due to the length of the attachment, it has not been
included with the Council packet. The attachment
will be available for review at the Public Works
office or at the council meeting.
71
"
~
WQ.ODBlJ]~N
1.fi)"D,,,,t. f'"
l1C
~~
.
.
April 24, 2006
TO: Honorable Mayor and City Council
FROM: John C. Brown, City Administrator
SUBJECT: Budget Transfer - Highway 214 Beautification Project
RECOMMENDATION:
It is recommended the City Council adopt the attached resolution approving a
transfer in the amount of $5,000 from General Fund Contingencies (001-901-
9971-5921) to Parks Maintenance (001-631-7611-5384) to purchase street trees
for a Highway 21 4 beautification project.
BACKGROUND:
The Oregon Department of Transportation (ODOT) installed a pedestrian refuge
island in Highway 214 adjacent to Woodburn High School in 2001, following
traffic fatalities there in December 2000. The City, the School District, and ODOT
subsequently built sidewalks adjacent to the highway, from Meridian Street to
the high school, and from Nuevo Amanacer to Park Avenue. ODOT
landscaped the island, but water was not supplied for irrigation and most of that
landscaping is now gone. Grass is planted in the strips between Highway 214
and the sidewalks, but due to budget limitations, irrigation was not installed and
only grass was planted.
The City maintains the areas behind the curb-line along the span of the sidewalk
project, pursuant to the intergovernmental agreement between the City and
OOOT. The City is also responsible for maintaining the pedestrian island, but has
attempted to do so through volunteers.
DISCUSSION:
The Council has asked to improve the appearance of the pedestrian island, by
installing irrigation and new landscaping. City staff obtained ODOT permission
to extend irrigation to the island as part of a landscaping proposal that includes
planting street trees in the strips between the sidewalks and the highway.
Agenda Item Review: City Administrator _
City Attorney
72
.
Honorable Mayor and City Council
April 24, 2006
Page 2
.
.
Irrigation will be a drip system, which can be expanded to irrigate plant material
that may be installed later between the street trees. Red maples, of the same
variety planted in the downtown plaza, will be planted every 50 feet and will
greatly enhance the appearance of that section of the Highway. 26 trees are
needed for this project; 28 will be purchased to insure against planting failure or
other loss. Due to nursery timing requirements, most of these trees have already
been ordered.
FINANCIAL IMP ACT:
Funds for the irrigation project will be provided from public works sources. Funds
are not available for the trees, prompting this request for a contingency fund
transfer. Approval of the recommended action will reduce the General Fund
Contingencies by $5,000, from $992,641 to $987,641.
JCB
73
COUNCIL BILL NO.
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE TRANSFER OF OPERATING CONTINGENCY
APPROPRIATIONS DURING FISCAL YEAR 2005 - 06.
WHEREAS, Oregon Revised Statutes 294.450 allows for the transfer of
operating contingency appropriations within a fund to an existing
appropriations category within the same fund during the year in which
appropriations are made: and
WHEREAS, the City desires to plant street trees between recently
constructed sidewalk and Highway 214 in the vicinity of Woodburn High School:
and
WHEREAS, a transfer of General Fund operating contingency
appropriations is necessary to pay for the purchase of trees to be planted along
Highway 214: NOW, THEREFORE,
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. That authorization is hereby given to transfer the following
operating contingency appropriation during fiscal year 2005-06:
GENERAL FUND:
Transfer From:
Operating Contingency (001.901.9971.5921)
$ 5,000
Transfer To:
Parks Maintenance-Trees (001.631.7611.5384)
Approved as to form:
?J.ryQ- /)C)
City Attorney
$ 5,000
4/2{/ L.elOh
~
Approved:
Kathryn Figley, Mayor
74
'.
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST:
Mary Tennant City Recorder
City of Woodburn, Oregon
75
"!'
~
WOODBURN
1.,.".u"J 1889
~~llD
.
.
April 18, 2006
FROM:
Honorable Mayor and City Council through City Administrator
Public Works Program Manager ~ ~
TO:
SUBJECT:
Inmate Work Program Agreement with State of Oregon to Provide
Inmate Work Crews
RECOMMENDATION:
Approve the attached resolution entering Into an inmate work program
agreement with State of Oregon for providing inmate work crews to accomplish
maintenance activities in City parks, right of ways and drainage ways. The
resolution also authorizes the City Administrator to sign future annual agreements
that are consistent with the Intent of the attached agreement.
BACKGROUND:
The City has been utilizing inmate work crews to accomplish maintenance in
City parks, right of ways and drainage ways. The City has found that such work
crews are effective in accomplishing labor intensive tasks and are a cost
effective option for doing such work. The State of Oregon provides such inmate
work crews and enters into inmate work program agreements with the various
agencies that they provide with inmate work crews.
DISCUSSION:
The City has used Marion County as well as State of Oregon inmate work crews
in the past to conduct labor intensive maintenance tasks. The City has found
that the use of such crews is cost effective and provides a source of labor for
tasks that are lower priority but are still required to be done to improve city
image and would take City staff away from other higher priority necessary work.
Examples of work done in the past by such crews are maintenance of drainage
ways, pruning trees and placing sod and bark dust. State of Oregon provides
supervision for the work crew and the City provides all tools, supplies and
equipment required to accomplish the maintenance work.
Agenda Item Review: City Administrator _
Finance
76
.~
Honorable Mayor and City Council
April 18, 2006
Page 2
.
.
The City does not have a current agreement with the State of Oregon to utilize
State Department of Corrections inmate work crews. This agreement Is similar to
an existing agreement with Marlon County and the state needs a current
agreement in place in order for the city to schedule state Inmate crews. Staff
recommends that the resolution authorizing entering into the agreement be
approved.
The agreement presented for approval ends on April 30, 2008. The agreement
will be updated prior to expiration and the resolution authorizes the City
Administrator to sign future annual agreements that are consistent with the
intent of the attached agreement. The state will provide a renewal agreement
prior to the expiration of this agreement.
Public Works will continue to utilize Marion County inmate crews but this
agreement with State of Oregon will provide another resource to provide
inmate labor at the most appropriate time for the task. Staff is recommending
that the attached resolution entering into an inmate work program agreement
to utilize State of Oregon inmate work crews be approved.
FINANCIAL IMPACT:
Costs for inmate work crews, estimated at $7,000, is budgeted as part of the
other professional services object in the street and park maintenance budgets.
77
COUNCIL BILL NO.
RESOLUTION NO.
A RESOLUTION ENTERING INTO AN INMATE WORK PROGRAM AGREEMENT WITH
THE STATE OF OREGON FOR USE OF INMATE WORK CREWS AND AUTHORIZING
THE CITY ADMINISTRATOR TO SIGN SUCH AGREEMENT AND ANY FUTURE STATE
OF OREGON INMATE WORK PROGRAM AGREEMENTS FOR USE OF INMATE
WORK CREWS THAT MAY BE RECEIVED BY THE CITY.
WHEREAS, The State of Oregon acting through the Department of Corrections will
provide selected minimum security inmate work crews in appropriate work situations to
perform work with a public benefit, and
WHEREAS, The State of Oregon has determined that an inmate work program
agreement pursuant to the pursuant to ORS 179.360, 190.110,421.005,421.405 through
421.455,421.490 and Section 41 , Article 1 of the Oregon Constitution is required to utilize
inmate work crews, and
WHEREAS, The City has found it to be beneficial to use inmate work crews to
accomplish some maintenance tasks in City parks, right of ways and drainage ways, and
WHEREAS, it would be in the best interests of the city to enter into this inmate work
program agreement and authorize the City Administrator to sign additional future
agreements from the State of Oregon for providing inmate work crews, NOW
THEREFORE;
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1, That the City of Woodburn enter into an Inmate Work Program
Agreement with the State of Oregon to provide inmate work crews, which is affixed as
Attachment U A- and by this reference incorporated herein.
Page 1- COUNCIL BILL NO.
RESOLUTION NO.
78
.,.
Section 2. That the City Administrator is authorized to sign said Inmate Work
Program Agreement on behalf of the City.
Section 3. That the City Administrator is authorized to sign additional future
Inmate Work Program Agreements with the State of Oregon for the purpose of providing
inmate work crews.
Approved as to form:
0/,~!Y2J
City Attorney
lfjl1LZOfJb
Date
APPROVED:
Kathryn Figley, Mayor
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST:
Mary Tennant, Recorder
City of Woodburn, Oregon
79
'~
STATE OF OREGON
DEPARTMENT OF CORRECTIONS
Inmate Work Program Agreement - Public
(Oregon Public Bodies other than State Agencies)
This INMATE WORK PROGRAM AGREEMENT (the "Agreement") is made and entered into this _ day of
Apr~, 2006 by the STATE OF OREGON, acting by and through the DEPARTMENT OF CORRECTIONS ("DOC"), and
City of Woodburn, a political subdivision of the State of Oregon (" Agency"). Capitalization terms not otherwise defined
shall have the meanings assigned to them by Section 1 of this Agreement.
RECITALS
WHEREAS, this Agreement is entered into pursuant to ORS 179.360, 190,110,421.005,421.405 through
421,455, 421.490, and Section 41, Article lof the Oregon Constitution ("Ballot Measure 17");
WHEREAS. DOC desires to place selected minimum security Inmates in appropriate work situations to perform
work with a public benefit while providing opportunities for participating Inmates to learn work skills and develop
appropriate work habits;
WHEREAS. Agency desires to accomplish the Work Projact(s) that are identified by addenda to this Agreement by
using minimum security Inmates pursuant to the terms of this Agreement;
WHEREAS, it is the policy of DOC and Agency to cooperatively administer this Agreement and manage the
operations of the Work Crews through joint project planning and training in support of the parties' mutual objectives
and goals; and
WHEREAS, this Agreement establishes the responsibilities of DOC and Agency in the use of Inmate workers to
provide labor for Work Project(s).
NOW, THEREFORE, in consideration of the mutual promises, terms and conditions contained in the Agreement,
the parties do hereby agree to the following:
1. DEFINITIONS.
1.1 Authorized Aeoresentative(s) shall mean the person(s) identified at Section 11.1 of this Agreement.
1 .2 ResDonsible PartY shall mean the DOC or Agency employee who is assigned to a Work Project and
designated in the Project Description to be responsible for non-work related activities of Inmates assigned to a Work
Crew.
1.3 lliilitt shall mean any institution, camp, annexed facility, or office operated by DOC.
1.4 ~ shall mean a convicted felon not on parole. probation, or post-prison supervision status who is under
the custodial supervision of DOC.
1.5 Im~titu\ion shall mean a correctional Facility where Inmates reside.
PIIgO 1 . INMATE WORK PROGRAM AGREEMENT nPutJllc - Orogon Puhllc BocJloR ulhof Ihl\l1 Stato Agonc;ioR) U' 0
April 19. 2006
80
1 .6 Institution Safety OffICer shall mean a DOC employee responsible for the safety management of an Institution
or Fac~ity or satellite thereof.
1 .7 Proiect DescriDtion shall mean a detailed descr~tion of an individual Work Project, identifying specific work
site details and necessary equ~ment and supervision responsibilities. Each Project Descr~tion wil be signed by both
parties and attached to the Agreement as a numbered Schedule and made a part hereof.
1 .8 Suoerintendent shall mean a DOC employee responsible for all operational management of an Institution or
Facility or satellite thereof.
1 .9 Work Crew shall mean the Inmates who are assigned to perform work for a Work Project pursuant to a
Project Descr~tion.
1 .10 Work Proaram Manaaer shall mean a DOC employee responsible for overseeing daily planning and
coordination of a Work Crew assigned to a Work Project.
1 .11 Work Proiect shall mean an activity which is wholly or partially accomplished through the use of Inmates
pursuant to a Project Description,
1 .12 Work SUDervisor means an Agency employee responsible for Work Project training, assigning work tasks,
and monitoring and assessing work progress.
2. WORK PROJECT; PROJECT DESCRPTION; SELECTION AND SCHEDULING OF ....MATES FOR WORK
PROJECT; EMERGENCY REASSIGNMENT OR SUSPENSION OF WORK CREW.
2.1 Work Proiect: Proiect Descri:>tion. Agency and DOC agree to negotiate a written Project Descr1>tion(s) for all
work under this Agreement. The Project Descr~tion shall explain the purpose and nature of a proposed Work
Project, its estimated duration, interim progress dates, if any, the Work Project location,the number of Inmate 't"tUrkers
required, and the estimated total hours of work needed to complete the Work Project as well as identify who the
Responsible Party is for the Work Project. The Project Description shall set forth the parties understandings and
agreements with respect to the Responsble Party, The Work Program Manager shall identify DOC's requirements,
including but not limited to any special security considerations, compensation and payment, and any other
requirements, terms or conditions. The final Project Descr~tion must be signed by each party and attached to this
Agreement aa a numbered Schedule.
2.2 Selection of Inmates for a Work Proiect. The parties shall negotiate and establish the number of Inmates
scheduled for a particular Work Project based upon Work Project requirements and availability of Inmates,
supervisors and transportation and shall specify such number in the Project De8Cr~tion. Inmates assigned to a Work
Crew shall be selected by DOC in accordance with DOC rules and regulations,
2,3 Schedulina of Inmates for a Work Proiect. DOC intends a Work Crew to work 40 hours a week, including
travel time to and from the work site, subject to the nature of the work requested, The Project Descr1>tion shall specify
the agreed hours of work for each Work Project.
2.4 Emeraency Reassianment or SusDension of Work Crew. In circumstances involving fire, riot, or other
emergency public circumstances, DOC may, at its sole and absolute discretion, reassign or suspend all or part of a
Work Crew for such period of time as DOC deems necessary. DOC will make every reasonable effort to give Agency
advance notice whenever such reassignment or suspension of services becomes necessary.
PBgO 2. INMATE WORK PROGRAM AGREEMENT ..Public - Orogon Public Bo<1io11 oltwJf than Slato Agonc;Io8) .UO
Apr1l 19.2006
81
l'
3. COMPENSATION; PAYMENT.
3.1 General. DOC shall provide Work Crew services for the amount specified in the Project Description for that
certain Work Project. Subject to the terms set forth in any subsequent Project Description, Agency agrees to pay
DOC the rate for Inmate labor specifl8d in the applicable Project Description.
3.2 Allowable E>cDenses. In addition to the payment of any amounts required under Section 3.1 above, Agency
shall reimburse DOC expenses as set forth in a Project Description. DOC shall itemjze such expenses and invoice
Agency pursuant to Section 3.3 below. Allowable expenses include but are not limited to vehicle rental charges,
mileage, and special clothing, tools and equipment provided by DOC.
3.3 PaYment. DOC shall submit a monthly invoice to Agency on or before the 15th day of each month for work
performed under this Agreement, including all allowable expenses, during the preceding calendar month, Such
invoice shall identify (i) the Work Project, (ii) the work performed, (iii) the Work Crew that performed such work, and
(iv) allowable expenses incurred by DOC during the billing period, Payment shall be due 30 days from date of inwk:e.
In the event payment of an invoice is not received by DOC by the due date thereof, Agency shall pay interest on the
amount due at the rate of eight percent (8%) per year. Interest shall be computed on the invoiced amount due on the
basis of a 365-day year and actual days elapsed. In any event the amount of interest shall not elCCeed the maJdmum
allowable under law.
4. GENERAL TERMS.
4.1 ResoonsiJHitv for Inmates. DOC's personnel normally will be the Responsble Party for Inmates assigned b a
Work Project. Pursuant to Oregon Laws 1997, Chapter 851, DOC may allow, at the request of the ~ and under
the terms of this Agreement, Agency personnel to be the ResponsiJle Party for mininum security Inmates assigned to
a Work Project Agency and DOC shall set forth in a Project Description their understandings and agreement
whenever Agency personnel are designated as the Responsble Party Agency personnel who are designated the
Responsble Party must first attend mandatory DOC training. Agency understands and agrees that when the
Responsble Party is DOC personnel, the ResponsiJle Party shall not provide technical training to Inmates or opEKate
equipment. At all times, Agency shall provide qualified personnel who will train Inmates, assign tasks, and supervise
and assess work programs, To ensure public safety and the safe operation of the Work Crew, DOC reserves the right
to conduct, and Agency hereby consents to periodic physical searches of the Work Project site. These physical
searches may include but may not be limited to searches of such things as Agency vehicles, equipment, tools and
storage areas,
4.1.1 Performance Review of ResoonsiJle PartY. While DOC acknowledges the employer/employee relationship
between Agency and Agency personnel, DOC reserves its right to periodically review the performance of Agency
personnel in hislher performance as Responsble Party. An unfavorable review of performance by Agency's
personnel might result in Agency's personnel attendance at additional training, removal of specific A(Jency personnel
as Responsble Party, or an amendment to the Project Description removing Agency's ability to have Agency
personnel designaled as the Responsible Party.
4.1.2 ReDlacement of Aaencv Personnel. Agency understands and agrees that Agency shall not replace its
personnel, who are designated Responsble Party on a project, without first obtaining written approval from DOC,
Replacement personnel must comply with the conditions of Section 4.5.
4.2 Technical Direction. Agency shall provide qualified personnel who will train Inmates, assign tasks, direct and
assess work progress,
4.3 Meals. Clothlna. Tools. EauiDment and SuoDI~. DOC shall be responsible for providing Inmates' meals.
DOC shall furnish Inmates with clothing which Is appropriate to the season. Unless otherwise agreed, Agency shall
provide special purpose clothing, including but not limited to safety and protective wear, Agency shall provide tools,
aqu"ment and Work Project supplies, except as set forth in a Project Description.
PIIQO 3. INMATE WORK PROORAM AOREEMEI'lT ..Public. Orogon Public BodkJe oIhor lhM Slalo AgcnckJe) 'HO
April 19. 2006
82
.,
4.4 Transoortation, DOC shall transport Inmates to and from the Work Project site 8lCept as set forth in a Project
D9SCr~tion. Inmates shall not be transported in privately owned vehicles.
4.5 Trainina Drovided bv DOC. Agency personnel who direct Inmate activities or work directly with Inmates are
eligible for DOC training. DOC shall provide training to eligible personnel with respect to security. supervision of
Inmates, prohibited conduct, disciplinary reporting and other subjects as determined by DOC. AIJency personnel who
are designated as Responsible Party on a Work Crew must attend DOC training.
4.6 Trainina Drovided bv Aaencv. Qualified Agency personnel shall provide Work Project training to Inmates.
Training shall provide each Inmate with information to develop the skills necessary to carry out assigned tasks in a
safe, efficient and progressively improved manner, Training must include a segment on the precautions and safety
practices associated with the operation, handling and use of tools, equ~ment and machinery. Agency shall provide
training materials to the Work Program Manager for prior approval. Agency agrees to keep individual training
attendance records and provide such records to the Work Program Manager upon request. Inmates are not allowed
to operate power equipment before they receive proper training in equ~ment operation and approval has been given
by the appropriate Institution Safety OffICer,
4.7 Inmate ComDliance with Aaencv Rules. Inmates will be required to abide by Agency's rules and regulations
which have been made known to them. Any Agency offICer, employee, or agent who observes Inmate misconduct or
activity which might give rise to misconduct shall immediately notify the CusDiial Personnel. The Custodial Personnel
shall resolve questions that arise regarding an Inmate's compliance with Agency's rule or regulation. In the event of a
conflict between DOC's rules and regulations and Agency's rules and regulations, DOC's rules and regulations shall
prevail,
4.8 Review of Work Proiects. The Work Program Manager and the Work Supervisor will confer on a periodic
basis to assess Work Project progress, Work Project site security and overall performance satisfaction. The Work
Program Manager may periodically visit a Work Project site to evaluate work activities and work progress in relation to
established objectives and goals.
6. HEALTH AND WORK SITE SAFETY.
5,1 Aaency's ComDliance. Agency shall meet all federal, state and local laws, ordinances, and standards for
work and Work Project site health and safety. Minimally, a Work Project site shall meet the standards established by
the Oregon Occupational Safety and Health Act (OSHA), The appropriate Institution Safety OffICer or other
representative may visit a Work Project site to evaluate the Work Project site andlor Work Crew activities for
compliance with health and safety standards.
5.2 DOC's Riaht to StoD Work, DOC reserves the right, at its sole and absolute discretion and without prior notice,
to stop work and withdraw a Work Crew from a Work Project site whenever DOC determines that the Work Project
site or working conditions are unsafe. In this event, DOC shall provide Agency a written notice that describes the
unsafe condition within 2 days of such work stoppage. Agency shall provide DOC a prompt written response detailing
the steps Agency intends to take to remedy the unsafe condition within 3 days of delivery of such notice. DOC shall
review Agency's written response and may: (I) accept the plan and resume work under this Agreement upon
correction of the unsafe condition(s) in accordance with such plan, (ii) suggest modifications to Agency's plan,
whereupon Agency shall resume work under this Agreement upon correction of the unsafe condition(s) in accordance
with the modified plan of Agency, or (UO terminate the Agreement.
5.3 Resoonsibilitv for Costs Related to Inmate Iniurv or illness. The Oregon legislative Assembly established an
Inmate injury fund, administered by the Oregon Department of Administrative Services, Risk Management Division,
pursuant to ORS 655,505 through 655.550, for the purpose of providing compensatJon to Inmates who sustain work
related illness. injury or disability during the performance of paid work assignments. Subject to Section 5.4 and
Pago 4. INMATE WORK PROGRAM AOREEMENT --Public. Orogon Pub4ic: Borllo8 oIhef than Slato Agoncloll) '440
April 19,2006
83
subject to the normal conditions and limits established by its policy on medical care for Inmates, DOC shall be
responsble for the cost of medical care and treatment for participating Inmates.
5.4 Aaency Liab~itv. Agency shall be responsble for reimbursing DOC for the cost of medical care and treatment
for Inmates who sustain work related injuries, disabilities or illnesses that arises from Agency's negligent, illegal or
intentional activities or activities prohbited by this Agreement.
6. INDEMNIFICATION; INSURANCE.
Agency shall perform the service under this Agreement as an independent contractor. Each party shall be
responsble 8)CClusively with respect to their employees, for providing for employment-related benefits and deductions
that are required by law, including but limited to federal and state income tax deductions, workers' compensation
coverage, and contri>utions to the Public Employees Retirement System.
Each party shall be responsble, to the extent required by the Oregon Tort Claims Act, ORS 30260-30.300, only for
the acts, omissions or negligence of its own officers, employees or agents.
7. REPRESENTATIONS AND WARRANTIES.
Agency represents and warrants to DOC that it has full power and authority to execute, deliver and perform this
Agreement. All action on the part of Agency necessary for the authorization, execution, delivery and performance of
this Agreement has been duly taken,
8. COMPLIANCE WITH APPLICABLE LAW.
Agency shall comply with all federal, state and local laws and ordinances applicable to the work performed under
this Agreement, including, without limitation, the provisions of ORS 279.312, 279,314,279.316, 279.320 and 279.555.
Without limiting the generality of the foregoing, Agency expressly agrees to comply with: (I) Title VI of the Civi Rights
Act of 1964; (ii) Section V of the Rehabilitation Act of 1973; (iii) the Americans with Disabilities Act of 1990 and ORS
659,425; (iv) all regulations and administrative rules established pursuant to the above laws; and (v) all other
applicable requirements of federal and state statutes, rules and regulations,
9. FORCE MAJEURE.
Neither party shall be held responsble for any delay or default caused by fire, civil commotion, war, act of God, or
any other condition or event which is beyond its reasonable control.
10. TERMINATION.
This Agreement, which is entered into in good faith by both parties, may be terminated immediately by DOC (i) for
violation or breach of any provision of this Agreement or (ii) in the event the Oregon Legislative Assembly fails to
approve funding, In the event of termination descri>ed in (ii) above, DOC shall provide written notice to Agency as
soon as possible, but any such termination shall not affect the obligations of DOC that accrued prior to the date of
such notice and for which funding is lawfully available, In addition to the above, this Agreement may be terminated by
either party, with or without cause, upon thirty (30) days written notice to the other party,
11. ADMINISTRATION; NOTICES.
11.1 Authorized Reoresentative. Unless otherwise specified in the Agreement, DOC designates Debra Slater,
Measure 17 Administrator, as its Authorized Representative in the administration of the Agreement and Agency
designates Matt Gwynn as its Authorized Representative.
Pago 6. INMATE WORK PROORAM AGREEMENT --Public. Orogon Public Bodloll oIt1or lt1N1 Slale Agoncloll) 'HO
April 19,2006
84
.~
11.2 Notices. 8ccept as otherwise provided in this Agreement. any communications between the parties or notk:es
to be given under this Agreement shall be given in writing by personal delivery. facsim~e transmission. or mailing the
same, postage prepaid. to a party's Representative as follows:
(DOC)
Department of Corrections
2575 Center St. NE
Salem, OR 97301-4667
Ph: (503) 945-9232
Fax: (503) 945-9025
(Agency)
City of Woodburn
Attention: Matt Gwynn
270 Montgomery St.
Woodburn, OR 97071
Ph: (503)980-2424
Fax: (503) 981-7206
or to such other address or number as either party may hereafter indicate pursuant to this Section 11.2.
Any communication or notice so addressed and mailed shall be deemed to be given 5 days after mailing, Any
communication or notice otherwise delivered shall be deemed to be given when receipt is
acknowledged if faxed, or upon delivery.
12. WAIVER; AMENDMENT.
No delay or omission to exercise any right, power or remedy accruing to DOC upon any breach or default of Agency
under this Agreement shall impair any such right, power or remedy of DOC. Any waiver on the part of DOC of any
breach or default under this Agreement must be in writing and shall be effective only to the extent in such writing
specifically set forth. All remedies. either under this Agreement or by law or otherwise afforded to DOC, shall be
cumulative and not alternative. Neither this Agreement nor any provision hereof may be amended, waived,
discharged or terminated orally. but only by an instrument in writing, signed by the party against whom enforcement of
the amendment. waiver, discharge or termination is sought.
13. INDEPENDENT CONTRACTOR.
DOC and Agency are, as to each other, independent contractors, This Agreement is not intended to, and shall not
be construed to, create a partnership, joint venture or master-servant relationship between DOC and Agency, nor
does the Agreement give either party the power to act as a partner, joint venturer or agent on behalf of the other,
Nothing in this Agreement shall be construed to create a master-servant, principal-agent, or employer-employee
relationsh~ between Agency and Inmate workers or DOC and Inmates workers,
14. NO THIRD PARTY BENEFICIARIES.
DOC and Agency are the only parties to this Agreement and are the only parties entitled to enforce its terms.
Nothing in this Agreement gives, Is intended to give, or shall be construed to give or provide any benefit or right,
whether directly, indirectly or otherwise, to third persons unless such third persons are individually identified by name
herein and expressly descri>ed as intended beneficiaries of the terms of this Agreement.
16. SUCCESSORS AND ASSIONS.
This Agreement shall inure to the benefit of and be binding upon the successors and assigns of each of the parties.
except that Agency shall not have the right to assign or transfer any of its rights or Interest herein. and any such
attempted aseignment or transfer shall be null and void.
PIIQO 8. INMATE WORK PROGRAM AGREEMENT ..Public - Orogon Public Bodi08 oIhof Ihan Slalo Agonci08) 'HO
Apr1l19,2008
85
~
16. INTEGRATION.
This Agreement, Project Descriptions and other attachments contain the entire agreement between the parties on
the subject matter hereof, and no statements made by any party hereto, or agent thereof, not contained herein shall
be valid or binding,
11. GOVERNING LAW; VENUE.
This Agreement shall be governed by and construed in accordance with the laws of the State of Oregon. Ally claim.
suit, proceeding or action between the State of Oregon, DOC or any other agency or department of the State of
Oregon, and Agency, for any cause whatsoever arising out of this Agreement, and regardless whether the relief
sought is legal or equitable, shall be brought only in the Circuit Court for Marion County in Salem, Oregon; provided,
however, that if the claim must be brought in a federal forum, it shall be brought and conducted solely and 9)tClusNefy
within the United States District Court for the District of Oregon.
18. IMPLEMENTATION AND DURATION.
This Agreement shall become effective on the date of signature approval of the final party to the Agreement and
shall remain in effect through April 30, 2008, unless extended or earlier terminated in accordance with the terms of the
Agreement.
IN WITNESS WHEREOF, the parties have. by their duly authorized representatives, executed this Agreement as of
the date herein above written,
STATE OF OREGON, acting by and through the
DEPARTMENT OF CORRECTIONS
By:
Stan Czerniak, Assist ant Director
Date:
CITY OF WOOOBURN
By:
Name: John C, Brown
Title: City ,A,dministrator
Date:
Paqe 7. INMATE WORK PROGRAM AGREEMENT ..Publlc . Orogoo Public Bodioll oehor ltw1 Stalo Agondo!I)'4 40
April 19. 2008
86
~
(' -'\ I
-:;:'~"'~~""~
~.
WOODBURN
.
, If.- V r" j) , ~J I (li I 8 8 <J
~dknvllE
.
April 19, 2006
TO: Mayor and City Council through City Administrator
FROM:
Randy Scott, Senior Engineering Technician, through the pu~ S
Works Director . c
eJV.-
~
SUBJECT: Contract Award for Street Resurfacing Improvements
RECOMMENDATION:
Award the construction contract to the lowest responsible bidder, Morse Bros.
Inc. for resurfacing Improvements to various streets in the amount of $274,999.35.
BACKGROUND:
The contract is in conjunction with Project No. 2006-003-21, Bid No. 2005-17 for
resurfacing of Rainier Road, Thompson Road, Vanderbeck Lane, Cahill Way,
Broughton Way, Dellmoor Way, Hampton Way and Ecola Way. The project
consists street surface repairs for areas of failure and placement of 1 Y2"
asphaltic concrete wearing surface.
Staff received nine qualified bids as listed below
1.
2.
3.
4.
5.
6.
7.
8.
9.
Morse Bros. Inc.
Parker Northwest Paving
Eagle-Elsner
D & D Paving
Salem Road & Driveway
North Santiam Paving
Roy L Houck
Brix Paving
Hoss Paving
$274,999.35
$299,544.80
$314,991.10
$315,176.05
$322,932.05
$325,559.95
$333,333.33
$364,575.71
$371,559.20
The low bidder is approximately 14% below the engineers estimate. therefore
staff is recommending the contract be awarded.
Agenda Item Review: City Administrato _
Engineers Estimate $320,311.80
,/
Finance i.f..1LJ1
City A Horne
87
Mayor and City Council
April 1 9, 2006
Page 2
.
.
DISCUSSION:
All of the above resurfacing projects are identified in the 05/06 fiscal year
Capital Improvement Program of the City. That portion of the project that is
completed after June 30,2006 will be paid from next years budget. The funding
source is well defined and no problem is expected.
FINANCIAL IMPACT:
The project will be funded using approved resurfacing/maintenance budgeted
Street Fund (140) and City Gas Tax Fund (169).
88
'!'
,---\ :\
/--;."~~V't~~
~
WQ.ODBURN
(n,,1'f'Oru(.(J fa811
IlF
~~
.
.
April 24, 2006
FROM:
Honorable Mayor and City Counc~.I.d
John C. Brown, City Administrat~
TO:
SUBJECT:
Water Service at 280 S. Pacific Highway
RECOMMENDATION:
It is recommended the City Council:
1) Authorize disconnection of water service to 280 S Pacific Highway; and
2) Adopt the policy that water services outside city limits, will be terminated
upon a change of ownership or use, or lapse in use of greater than six
months.
BACKGROUND:
Due to historical development, the City provides wastewater and/or water
service to a limited number of properties outside city boundaries. There are
currently 17 such properties receiving only water service. Of those, nine (9) are
residential users, mainly located just east of Pacific Highway. The remaining
eight (8) are all commercial properties, located directly on Pacific Highway.
280 S. Pacific Highway is located outside, but immediately adjacent to, city
limits. The property is shown on the attached drawing. It was formerly the site of
the Miles Chevrolet dealership, and was subsequently a manufactured home
dealership. Except for a nightclub that opened and then closed when the
current owner purchased the property in 2002, no commercial activity has been
conducted on the site since the manufactured home dealership closed.
The property is served by a 3,1.. inch meter (standard residential size) connection.
This provided water to the showroom restrooms, but is not sufficient for fire-flow.
The property was served by a septic system, which was sized in proportion to
residential water use. Although water use at the property has been minimal, or
none, the account remains active and minimum meter charges have been
made. Water use occurred in 2005 due to a developing leak, which became
Agenda Item Review: City Administrato
City Attorney
Finance
89
Honorable Mayor and City Council
April 24, 2006
Page 2
.
.
significant in December 2005 and for which a leak adjustment was processed in
February 2006. There has been no water use since the leak was repaired.
A search of city documents uncovered no record of any historical "will-serve"
agreements for the property, and no agreement exists between the City and
the current owner to provide water service to the property.
DISCUSSION:
The owner contacted the City recently, asking that additional water be made
available to the property for fire-flow. The owner indicated he intends to use the
property as an activity center where parties and similar events can be held. The
owner was advised that city policy required the property to annex before
additional service would be provided. Staff also advised him that city sewer
service would also be required, as the on-site septic system is presumably
inadequate for the use, and contrary to the City's wastewater ordinance.
The owner contacted the City through an attorney, to indicate he will not annex
to the City and to demand the additional water. The City Attorney reiterated
the City's position to the attorney, and legal authority for that position.
It is City Council policy not to serve new customers located outside city limits
without an annexation agreement. Staff has applied this policy to service
upgrades; no upgrade will be made to services currently outside city limits unless
the property is annexed. The City Attorney has determined, and long-
established case law supports, any utility service provided outside of city limits is
at the discretion of the Council, regardless of previous service or length of time
that service existed.
Concerns arose almost immediately when the nightclub use opened on this
property, none of which were within the City's jurisdiction to address because it
is outside city limits. Among these were development code, law enforcement,
and wastewater disposal concerns. Although the owner now indicates a
different proposed use, there is still strong reason for the City to have regulatory
jurisdiction over the property. Some of these concerns may still be relevant, as
are issues related to demand on the water system and application of sufficient
systems development charges. Annexation provides that jurisdiction.
There has been no significant use made of, or water use at, the property since
2002. Staff advises that in this situation, the service has been functionally
abandoned, Accordingly, and to strengthen the City's position with respect to
90
"!'
Honorable Mayor and City Council
April 24, 2006
Page 3
.
.
annexation as a condition to providing additional services, it is recommended
the water service at 280 S. Pacific Highway should be disconnected at this time.
In addition to the foregoing approval, staff seeks broader policy direction from
the Council for dealing with properties outside city limits that have historically
been provided water service. Staff proposes to terminate water service at those
locations upon a change of ownership or use, or lapse of use for a six-month
period.
FINANCIAL IMPACT:
There is currently no calculable financial impact associated with the
recommended action.
91
''I'
..
't6
. ..-r-"------:
f r I {
"" .". i I
(II I '
't. I ( ;' (
; / ."; ; / I
.' , .,. / ,; / ! /
"1,:/'" ,
,',I l'j,'}:/
t ; ,t
I It, I..
i :" " I 1<
";
'-,
OJ
o
c
z
o
J:>'
~
,,,
~. -.. ...........
~
~
. '.
· 7~\;
~E~
~
a
.0
. -.......:
I~~
.~
.............
"i
,d'" d 0)'\\
. ..../.-
-,
r......",
'/r ! ".~O
':;"..
\ii >
,
1')00
~.
l. .'
',,, 39 .
\400
140
---
\ 4:)(:
\4:))
---------
\ ~3~' \ 460
\ 46 '
04/24/2005 :4:21
5035818'373
DAVID A RHOTEN LAW
PAGE 02
DA VID A. RHOTEN
lAWYER
LAWRENCE W. ^I'IDJU';WS
.JEF"'~F.Y M. STRICKLA:"lD
ASSOClATES
April 24, 2006
2)0 ORDGON DUlLDlNG
4"4 ~T^ TF. ~TRI;IiT
SALl!M, OR."GON mOI-Jr,~
(~nJ) ,S 1-1~~2
FAC91Mll" (~OJ) ~R I-R97J
VIA FAX ONLY 1.503.982-5243
Honorable Mayor and City COWlcil
City of Woodburn
270 Montgomery Street
Woodburn, OR 97071
rBJ i i)\
U-U~-o/jj~
RE: Water Sen"ice at 280 South Pacific Highway
(April 24, 2006 Council Agenda Item llF)
Our Client/Owner : Rodriguez Family
To: Hon. Mayor and City Council
This office represents the Rodrigue7. family, owners of the property located at 280
South Pacific Highway, Woodbum~ Oregon which is the subject of the City Administrator's
Staff Report at tonight's meeting (Agenda Item 11 F).
Please consider this a request that this matter be pulled from the Agenda, deferred to
permit further discussion bcWleen the City staff and the Rodriguez family represented by this
office. Unfortunately, associate lawyer Jeff Strickland, here at this office, experienced
hospital emergency room medical attention last night and is unable to appear to personally
make this request.
It is my understanding that the parties are considering the possibility of a voluntary
annexation to insure facilitating adequate water service, ct al to he provided to the subject
property. The City~ s tennination of water service in the interim would be most detrimental.
Members of the Rodriguez family will be in attendance at tonight's Council meeting;
they may wish to speak in support of deferring Council action to allow further discussion, as
the agenda allows "comments from the public".
Thank you in advance for your courtesies.
W smcere:y, ~
~A~ .
DAR;Jph
Cc John C. Brown, City Administrator
Cc N, Robert Shields, City Attorney
"
I~'
. A-- Mv.:"
~.~~.,......,. ~lr!.tiiii ~.'.....4 ..... .
~
WQ.ODBVRN
fwcorpcrdllJ 188~
.lJ/A~_~~ IlG
r~r~
.
.
April 19, 2006
TO: Mayor and City Council through City Administrator
FROM: Scott D. Russell, Chief of Police
SUBJECT: Liquor License - Change of Ownership
RECOMMENDATION:
The Woodburn City Council recommend that the Oregon Liquor Control
Commission approve a liquor license application for Top of the Tee Restaurant.
BACKGROUND:
Owners/Managers:
Kenneth & Colleen Stogsdill
698 Knights Bridge Rd.
Canby, OR 97013
Carol Feely
968 Knights Bridge Rd.
Canby, OR 97013
Applicant Name:
Top-O-HiII Restaurant, Inc.
DBA/ Top of the Tee Restaurant
1776 Country Club Rd.
Woodburn, Or. 97071
Ph: 503-982-8725
License Type: Limited On-Premises- Permits beer, wine and cider sales for on-
premises consumption only.
Agenda Item Review: City Administrator
City Attorney
Finance
f'(I
, , I
93
l'
Mayor and City Council
April 19, 2006
Page 2
.
.
On April 14, 2006, the Woodburn Police Department received an application
requesting approval for a Change of Ownership/Limited On-Premise license for
Top of the Tee Restaurant located at the Senior Estates Clubhouse.
Top of the Tee Restaurant will operate from 8:00 am until 8:00 pm daily, except
for Sunday when they will close at 3:00PM; the business will be open 7 days a
week. The restaurant will be selling beer and wine for on-premise consumption
with food only. The police department has received no communication from
the public or surrounding businesses in support of or against the application.
DISCUSSION:
The police department has completed a limited background investigation on
the applicant business and found nothing of a questionable nature. An in-
depth investigation was completed on the owners and no offenses that would
preclude a license being issued or items of a questionable nature were located.
Under the criteria identified by the OLCC and adopted by the City Council, I
find no reason not to recommend that council recommend to OLCC approval
of the application.
FINANCIAL IMPACT:
None
94
l'
APR 1 4 2006
~ 1'5 ~
bb- S'l~ 8
1~~ANyCOEFq~PARTMENT
UtJ;1-l d0008URN
PLEASE PRINT 0
r ti 's b . 0
LICENSE TY~
Q Full On-Premises Sales ($402.60/yr)
o Commercial Establishment
o Caterer
o Passenger Carrier
~ther Public location
Private Club
Limited On-Premises Sales ($202.60/yr)
A5 Off-Premises Sales ($100/yr)
o with Fuel Pumps
Q Brewery Public House ($252.60)
a Winery ($250/yr)
o Other.
AVTIONS
e' Change Ownership
Q New Outlet
Q Greater Privilege
o Additional Privilege
Q Other
FOR CITY AND COUNTY USE ONLY
The city council or county commission:
(name of city or county)
recommends that this license be:
Granted a
Denied a
By:
(signature)
Name:
(date)
Title:
1. Applicant(s): [See SECTION 1 of the Guide] \ Q~ -0-
~'<Cl\Yie+\\. 5fD3S~'d @
~ Co 1\ Cc~ 51 u~$ (Q~ \\ @
2.TradeNa~e(dba): TOp 0+ ~ T~C AL.skt'vi../c}"V\-t'
3. Business location: , I 7 G G'J v. ~-1 -f,--- ':J C I vI. ~ r< &.. \.J) oc9 bv..rn. ~ lXr'l 0 VI ,0 K q"l 0 ( I
(number, street, rural route) - (city) (county) (te) . (ZIP code)
4. Business Mailing Address: P. O. u q b a (l b. 0 Q70 I
(PO box, number, street, rural route) ( (state) (ZIP code)
So) - q <i<:2. - 8'7 -;) S So .'5- ~ (,3- g q 5~
(phone) (fax)
6. Is the business at this location currently licensed by OlCC? Jives -'tx(No
OlCC ~E ON~Y.
App~Rec'~ by: '(~"~ ~
Date:-1-.\ &..\. \ olo L
9O-day authority: 0 Yes 0 No
;\o..~C\\J\: ~~.
rU~
Apolying as:
Q Individuals
a Limited
Partnership
~orporation
o Limited Liability
Company
5. Busihess Numbers:
Type of Ucense:
I A ~ "L /1 I o/) s... ..5j;1Q 'JZ $
8. Former Business Name: .~.fC. ') 0 I-\. 'f J-'\..L. 'c (' U', ~<L S "7 ...
Cb{~. 4- ~ntlL--yk S'fo sQ~\1
(manager must fill out an individual hlsto form)
10. What is the local governing body where your business is located? M 0.. r; D ~
(R~e of city or county) '1 { I
11. Contact person for this application: l(z VI {'l L -r k ,5-+-v.9 S l:J- \ ,\ 50,) - ~ 10 1:7 - b C, 3"3
/) () ~ (name)(phone n ber(s) n l
" . O. vu lib (AY1!J Q10\ ') 503-1GJ - QS +0 0+ ~ ~ c~ 100. (Of
(address) (fax numberY (e-mail address)' c./
I understand that if my answers are not true and complete, the OlCe may deny my license application.
Applica (s) Slgnature(s and Date:
7.
7. If yes to whom:
9. Wi1J you have a manager? tilVes DNo Name:
Da~e j I kt /; s @ (Pll~ ()..
! I
Date i !-l/-o ') @
,--{
~/
l/
Date /I.- 'I 'vr:;
Date
/.
(16 - I 6 s 6
'1- (}-O6 .e /3~ 2--
1-800-452-0LCC (6522)
www.olcc.state.or.us
95
r\ .^-
K~~~. '. .4,; .
~
WQ.ODBVRN
fnc~rpord/~J 188~
liB
~~
.
.
April 19, 2006
TO:
FROM:
Honorable Mayor and City Council
N. Robert Shields, City AttorneyNLj
SUBJECT:
Participation in Model Sign Ordinance Committee
RECOMMENDATION:
Approve City Attorney participation.
BACKGROUND AND DISCUSSION:
Mark Rauch of City County Insurance Services recently requested that I join a
committee of city attorneys who will attempt to draft model sign code
provisions. This group will meet over the next several months and Mark does not
believe that the project will occupy a tremendous amount of time.
Mark thinks that the task is important because of the myriad of legal issues in
Oregon related to sign regulations. As you are aware, the Oregon Supreme
Court recently decided the Outdoor Media case and held that the state law
restricting off-premises signs was unconstitutional. Prior to this, the Ninth Circuit
Court of Appeals issued its opinion in GK Travel v. City of Lake Oswego. The
Ninth Circuit held that provisions in the Lake Oswego sign code prohibiting pole
signs and requiring certain pre-existing signs to conform to the code by a
specified date were constitutional.
In addition to Mark Rauch, other members of the committee will be the city
attorneys of Beaverton, Lake Oswego, Salem, McMinnville, and Silverton. I
believe that this would a productive use of my time and would benefit the City.
However, I did not want to agree to participate without first informing the
Council.
FINANCIAL IMPACT:
There is no financial report.
Agenda Item Review: City Administrato
City Attorney
96
l'
.../:.:::>~(;r~.dol
"'~fnt-\~,~~""
WQ.Q:Q~u~N
13A
/ 1/ ; ~ ~ Jl :' r ,I t t rI I ," S 'I
A~'~
.
.
April 24, 2006
TO:
Honorable Mayor and City Council through City Administrator
FROM:
Naomi Zwerdling, Interim Community Development Director ~.~.
SUBJECT:
Planning Commission's Approval of Design Review 05-13 located at
1539 Mt. Hood Avenue.
RECOMMENDATION:
No action is recommended. This item is placed before the City Council for
information purposes in compliance with the Woodburn Development
Ordinance. The City Council may call up this item for review if it desires.
BACKGROUND:
On April 13, 2006, the Planning Commission adopted a final order approving the
applicant's request for Design Review approval to construct an 11,633 square
foot multi-tenant commercial building at 1539 Mt. Hood Avenue in the
Commercial General (CG) zone.
The subject site is one acre in area and can be identified as Parcel 1 of Partition
Case File No. 04-05. The property can be further identified as Tax lot No. 3801 on
Marion County Assessor Map T5S, R 1 W, Section 8A. The site is currently vacant.
The applicant proposes to develop the site with an 11,633 square foot multi-
tenant commercial structure incorporating 4,244 square feet of restaurant space
and 7,389 square feet of retail space, site landscaping, and off street parking
and loading facilities.
The subject property is zoned Commercial General (CG) and designated
Commercial on the Comprehensive Plan Map. Abutting properties to the north,
south, east and west are zoned CG and designated Commercial on the
Comprehensive Plan Map. The properties to the north and south are developed
with a commercial equipment rental business and Washington Mutual Bank
respectively. The properties to the east are the location of the Mid-Valley Plaza
shopping center. The property to the west is the location of the Wellspring
Medical Center.
Agenda Item Review:
City Administrator _
City A ttorne _
Finance(
!J1
97
'"
Honorable Mayor and City Council
April 24, 2006
Page 2
.
.
Previous land use decisions exist on the subject site. In July of 1988, the
Community Development Director approved the partition of the parent parcel
of the subject property into two parcels (Partition Case File No. 88-00). On July
28, 1988 the Woodburn Planning Commission approved an 11,000 square foot
commercial building on the parcel located to the north of the existing bank (Site
Plan Review Case File No. 88-08). The partition of the subject property was never
recorded and the commercial building was not constructed. On November 17,
2004 the Woodburn Community Development Director approved Partition Case
File No. 04-05 to divide Lot #3 of Walilale Home Tracts into 2 parcels. The current
development is proposed on Parcell of Partition Case File No. 04-05.
The applicant is Hayes Architecture and the property owner is Northwest Real
Estate Services.
DISCUSSION:
None.
FI NANCIAL IMP ACT:
There is no financial impact associated with the recommended action.
98
"
ATTACHMENT A
IN THE PLANNING COMMISSION OF WOODBURN, OREGON
LEGISLATIVE AMENDMENT 06-01
)
)
)
FINAL ORDER
WHEREAS, a proposal was initiated by the Woodburn City Council to create the
Mill Creek Greenway Master Plan, and;
WHEREAS, the Planning Commission reviewed the matter at their meeting of
March 9, 2006, and;
WHEREAS, the Planning Commission considered the written and oral testimony
presented by staff, the applicant, and other interested persons, and;
WHEREAS, the Planning Commission closed the hearing, and;
WHEREAS, the Planning Commission moved to recommend that the City
Council approve the Mill Creek Greenway Master Plan and instructed staff to prepare a
final order to substantiate the Commission's decision.
NOW, THEREFORE, IT IS HEREBY ORDERED BY THE COMMISSION:
The Planning Commission hereby recommends that the City Council adopt the Mill
Creek Greenway Master Plan as contained in Exhibit "A", based on the findings
contained in Exhibit "B", which are attached hereto and by reference incorporated
herein.
Approved:
~kdb s;i\
Claudio Lima, Chairperson
3/2-3/36
Date
T
TABLE OF CONTENTS
MILL CREEK GREENWAY MASTER PLAN
DRAFT
Page 2 Executive Summary
Background & Context
Page 3 Related Plans
Page 5 Community Profile
Page 6 Greenway Task Force
Page 7 Community Survey
Page 8 Resource Inventory
Charette/workshop
System-wide Recommendations
Page 9 Planning Units
Page 14 Plan Details
Page 16 Project Funding
Page 18 Capital Improvements
Page 20 Appendix
~J..~L. CREEK GREENWAY MASTER PLAN
DRAFT - OcTOBER 20, 2005
GREENWAY TASK FORCE
PAGE 3
when the voters approved a special tax to support recreation
programs and park facilities and approval of a bond election to
construct the City's outdoor pool at Settlemier Park. In 1993
following the "Spring Break Quake", the voters again approved
a measure to construct the Woodburn Memorial Aquatic
Center. This facility replaced the pool damaged by the
earthquake.
In 2004, Woodburn's park and recreation facilities include
more than 125 acres and 10 parks. Park facilities include
sports fields, picnic grounds, playgrounds, historic areas,
concert grounds, landscaped grounds, community buildings,
open space, natural areas, greenways and the Woodburn
Memorial Aquatic Center.
Beginning in the 1960's the City began acquiring and setting
aside property along Mill Creek to form a vision for the Mill
Creek Greenway. The main stem of the Mill Creek corridor
flows from the southern to the northern City limits. It flows
primarily through residential neighborhoods between Hwy.
99E and the Union Pacific mainline to Legion Park where it
flows under Hwy. 214, the UP mainline and Front Street.
From Woodburn Higlt School, the stream flows to the northern
City limits parallel to Front Street.
Significant tributaries include the southwest tributary that
flows from its headwaters near Centennial Park through
Settlemier Park, meeting the main stem of Mill Creek near
Cleveland Street. Goose Creek flows from the French Prairie
MiddlelLincoln Elementary School campus east and meets the
Mill Creek's main stem at Woodburn High School.
3. Related Plans
1999 Parks and Recreation Comprehensive Plan Update
In 1999, the Woodburn City Council updated the City's Parks
and Recreation Comprehensive Plan. This plan identifies the
existing floodplain along Mill Creek and Goose Creek for
greenways to be preserved as a natural greenway and
transportation corridor. The Plan sets forth two policies that
guide the acquisition, development and management of the
Mill Creek Greenway Master Plan. These policies include:
Policy 5
"It is the policy of the City to manage Mill Creek, Goose Creek
and Senecal Creek corridors as public greenways and
pathways; multiple functions will include open space and
habitat preservation, flood control, cycling and walking on all-
weather pathways, nature recreation and education and limited
playground activities where there is a deficiency of
neighborhood parks."
Policy 6
''To provide for a continuous public greenway and pathway
system, it is the policy of the City to acquire privately-owned
segments along Mill Creek. Goose Creek and Senecal Creek,
and other stream corridors including the west tributary from
Settlemier Park to Parr Road. It is the policy of the City to
seek dedication of floodplains and creek corridors for natural
areas, neighborhood recreation areas, open space and
. "
transportatlon.
MILL CREEK GREENWAY MASTER PLAN
DRAFT ~ OCTOBER 20, 2005
GREENWAY TASK FORCE
PAGE 4
Facility Types & Standards
The 1999 Parks and Recreation Comprehensive Plan Update
also defines Facility Types and Standards. Use and
Characteristics for the Greenways/Open Space,
TrailsfPathways are stated as follows: "Linear park or natural
open space areas which may include limited recreation
facilities such a trails, all weather pathways or boardwalks,
small playgrounds, etc.; may use streams, floodplains, or other
natural features to connect parks and open space areas to form
a contiguous system. May also include undeveloped park
properties planned for future development as neighborhood
parks, municipal parks or other parks and recreation facilities."
Park Master Plans
Legion Park
Summer of 2005, the Recreation and Parks Board completed
the Draft Legion Park Master Plan. This Plan notes the
significance of the Mill Creek corridor as it forms the Park's
western boundary. The Master Plan calls for trails and
interpretive facilities that connect creek side trails to core
facilities within Legion Park. The Plan also notes the
significance of the paleoarchaeological exploration within the
Mill Creek corridor and calls for a thematic playground and an
interpretive center.
Settlemier Park
Summer of 2003, the Recreation and Parks Board completed
the Draft Settlemier Park Master Plan. Within Settlemier Park,
the southwestern tributary to Mill Creek has been placed within
a culvert. The Master Plan proposes a pathway along the creek
route associated with stonn water swales. This path will
connect with the trail system within the park that links park
features such as picnic areas, Richard Jennings Skate Park, ball
field, Woodburn Memorial Aquatic Center and the playground.
Transportation System Plan
The City's Transportation System Plan (TSP) includes a
comprehensive analysis of non-motorized transportation routes
in Woodburn. This plan inventories all current and outlines
proposed bicycle and non-motorized transportation routes in
Woodburn.
In addition to the 1999 Parks and Recreation Comprehensive
Plan Update, the TSP calls for utilization of the Mill Creek
corridor and tributaries for non-motorized transportation.
State Comprehensive Outdoor Recreation Plan
In January 2003, the Oregon Parks and Recreation Department
adopted the 2003-07 Statewide Comprehensive Outdoor
Recreation Plan (SCORP). The SCORP establishes a
framework for statewide outdoor recreation planning and
provides a guide for the administration of grant funding
including the Land and Water Conservation Fund, Local
Government Grant Program and Recreation Trails Program.
Additionally, the SCORP provides guidance to federal, state
and local government as well as the private sector in delivering
quality and integrated outdoor recreation opportunities to
Oregonians and out-of-state visitors.
The Plan sets as a goal providing "quality trail facilities and
opportunities, including inter-connective opportunities where
r"uLL CREEK GREENWAY MASTER PLAN
DRAFf - OCTOBER 20, 2005
GREENWAY TASK FORCE
PAGE 5
appropriate, to satisfy a growing number of diverse trail users
throughout the state." Furthennore, the plan identified walking
as the number one preferred recreational activity by
Oregonians.
Marion County Transportation Plan
The Marion County Transportation Plan includes a trail route
along Mill Creek that would connect Woodburn with the City
of Gervais to the south and Hubbard and Aurora to the north.
This trail would continue Woodburn's Mill Creek Greenway
system to the Pudding River, just north of Aurora.
Ice A~e Floods Geolo2ic Trail
In July of 2001, the National Park Service completed a plan
that proposes a geological motor route that interprets
cataclysmic events at the end of the last glacial period that
inundated the Willamette Valley under hundreds of feet of
water. This plan proposes a series of interpretive facilities
extending from western Montana and the Idaho Panhandle,
through the eastern Washington Scab lands to the Columbia
River Gorge to the Pacific Ocean. The motor route would
include routes in the Willamette Valley. In fact, one motor
route uses Hwy. 214 that crosses Mill Creek near Legion Park.
The Plan directs the National Park Service to work with local
communities to locate an interpretive facility in the Willamette
Valley. Many experts in the scientific community have
suggested that W oodbum and specifically Legion Park, would
be an ideal location for such a center.
Recommended Inte2ration
This Mill Creek Greenway Master Plan proposes specific
improvements, acquisitions and management practices for the
resource. Several complementary documents as outlined
previously, provide more general direction regarding the
development and use of the Greenway, the flow of non-
motorized and motorized traffic and specific development of
park facilities (specifically community parks). This plan seeks
to harmoniously integrate trails within the comprehensive
systems proposed in these plans and recommends changes to
those plans that will improve the management and usability of
the resource for the multiple purposes outlined in each plan.
4. Community Profile
Geo2raphic Location
Woodburn is located in Marion County within the north
Willamette Valley 17 miles north of Salem and 30 miles south
of Portland. The City's topography is relatively flat, making it
an ideal place for bicycling and walking.
Population
Woodburn's population is growing. The U.S. Census Bureau
reports that the City experienced a 14.4 percent growth rate in
the 1990's. This growth has continued into the new decade.
From 2000 to July 1,2003, the City's population has increased
from 20,100 to 21,747 or nearly 8.2 percent in less than three
years. The official estimate for residential population in the
MILL CREEK GREENWAY MASTER PLAN
DRAFT - OCTOBER 20, 2005
GREENWAY TASK FORCE
PAGE 6
year 2020 is 34,919 or a projected growth rate of 3.7 percent
per year.
Demo2raphics
Woodburn's population is ethnically diverse. The 2000 U.S.
Census estimated that 50.1 percent of Woodburn's residents
are Hispanic, making Woodburn the largest city in Oregon with
a non-white majority. This compares to 20 percent within
Marion County and nine percent statewide. Additionally,
about 15 percent of Woodburn's residents are of Russian
heritage.
Woodburn's population is diverse by age. Thirty four percent
of Woodburn residents are under age nineteen (statewide
average is 25%) and 1 7 percent are over 65 (statewide average
is 12.8%) - giving Woodburn a "leisure class" majority.
These two age groups have significant implications for
planning recreation facilities since they typically have more
leisure time than other age groups.
Economic
Woodburn's economy includes a variety of businesses and
employers. The primary employers include retailing, food
processing, manufactured house construction and agriculture
crop production.
The Oregon Department of Revenue reports that in 2003, the
City's Average Adjusted Gross income was $31,335. This is
76 percent of the State average and ranks Woodburn 73rd
among 80 cities compared. The seven lower cities all have a
population less than 4,000.
Park System
The City provides a well-rounded park system that includes a
variety of parks. Located within or near the greenway are three
community parks and a historic railroad park. Five parks are
entirely located within the greenway.
Additionally, the City's park system includes three
neighborhood parks, five mini-parks, and the Woodburn
Memorial Aquatic Center.
Recreation Pro1!l'ams
The W oodbum Parks and Recreation Department offers a
variety of recreation programs and leisure services. This
includes aquatics, youth and adult sports, after school programs
for grades K - 12, arts & crafts, performing arts, family
development and fitness.
5. Greenway Task Force
Winter of 2004, Mayor Kathy Figley established the Greenway
Task Force to assist with drafting the Greenway Master Plan.
Member/or23nizations
The Task Force includes
. Randy Westrick - Recreation and Parks Director
..1ILL CREEK GREENWAY MASTER PLAN
DRAFT - OcTOBER 20, 2005
GREENWAY TASK FORCE
PAGE 7
. Alexandra Stone - National Park Service
. Dan Hoynacki - OSU Extension
. Richard Morris - Greenway Neighborl Anthropologist
. Javier Meza-Perfecto - Community Relations Officer
. Cathy Heisen - Tukwila Ctr. for Health & Medicine
. Joan Garren - Greenway Neighbor
. Robin Straughan - Marion Soil & Water Conservation
District
. Alison Stenger - Institute for Archaeological Studies
. Jeane Mey - Woodburn Resident
. Bruce Thomas - Woodburn Downtown Association
. Tim Dickerson - Boy Scout
. Christopher Pister - Boy Scout
. David Ellingson - Science Teacher, Woodburn High
School
. Tom Lonergan - Physical Educator, Woodburn High
School
. Jerry Simonsen, Realtor
Task Force Issues
The Greenway Task Force established 13 issues from
discussion about establishing the trail system within
Woodburn's Mill Creek Greenway. These include:
. Connectivity - Regiona1/1ocal;
. Recreation;
· Public healthlwellness;
. Non-motorized transportation;
. Fish & wildlife habitat;
. Education - history, prehistory, science;
. Public utilities;
. Scientific study - biology, paleoarchaeological;
. Natural resources stewardship;
. Art & culture;
. Private property protection; and
. Storm water management.
NPS Technical Assistance Award for 2004-05
The City's application to the National Park Service also
outlined goals for the plan. These goals are mirrored in those
listed above and also include:
. Establishing a detailed map that identifies trail routes;
. Descriptions of types and levels of trail and recreation
facility development;
. Inventory and analysis of greenway resources;
. Public outreach and involvement;
. Acquisition strategies;
. Funding strategies;
. Project phasing; and
. Acquisition and construction cost estimates.
6. Community Survey
To gain input from the community, the Task Force conducted a
survey. This survey was distributed to all Woodburn
households through water bills, within the Recreation Reporter
(WRPD's periodic activities program brochure) and was
available on the City of Woodburn's web site. A total of 398
surveys were returned. The top rated activity preferences were
MILL CREEK GREENWAY MASTER PLAN
DRAFT - OcTOBER 20, 2005
GREENWAY TASK FORCE
PAGE 8
walking, nature observation, general exercise, bicycling on
paved surfaces, picnicking and pet walking.
Respondents listed as their top preferences for design elements
restrooms, garbage cans, benches, posted regulations and water
fountains.
7. Resource Inventory
On March 27, 2004, the Task Force conducted a
comprehensive tour of the corridor to develop a resource
inventory. The Task Force walked almost the full length of the
corridor (with pennission of private property owners). A
compilation of the Task Force's findings and observations is
included in the Appendix.
8. Charette/workshop
On June 2, 2004, the Task Force conducted a design
charette/workshop and invited the public to provide input on
the plan. The event opened with a driving tour of the resource
and proceeded to City Hall where approximately 25
participants worked through a series of brainstorming and
break out sessions. Attendees worked on specific planning
units and provided input on the entire plan.
9. System-wide Recommendations
The trail system should be anchored by a backbone multi-use
trail that extends along the creek's main stem from Hermanson
Pond in the south to Hazelnut Drive in the north. This trail
should be paved and 12 feet in width with white "fog lines"
along the outside edges of the path. While 12 feet is ideal,
some locations may not allow this standard. In cases where
local conditions constrain this standard, the trail should not be
less than eight feet in width. The trail should support walking
and bicycling and be constructed to support light maintenance
equipment such as pick up trucks or small tractors.
The trail should provide seamless integration to the City's
existing roadside bicycle trails. Additionally, wherever
possible, trailheads should be located at or near Woodburn
Transit System bus stops.
The trail system should be an integral part of local recreation,
fitness and education programs. This includes use by
Woodburn School District and Chemeketa Community College
as an outdoor laboratory and preserving natural history and
prehistoric resources for scientific exploration and
environmental interpretation.
The Greenway provides a unique opportunity to promote
community health. To coordinate the facility with walking
programs, trail distance markers should be delineated in
"steps" as well as miles or feet so that walkers can gauge
strides for step workouts.
.ILL CREEK GREENWAY MASTERPLAN
DRAFT - OcTOBER 20, 2005
GREENWAVTASKFoRCE
PAGE 9
The public has expressed a need for restrooms along the trail.
The main stem trail and both tributaries are situated on or near
Woodburn's three community parks; Centennial, Settlemier
and Legion Parks all of which contain public restrooms.
Therefore, access from the trail to the restrooms needs to be
well-marked and convenient for trail users. The restrooms
should also include bike racks.
All phased development will be subject to the applicable land
use regulations in effect when development is proposed.
10. Planning Units
The project was divided into five planning units named North
Mill Creek, Central Mill Creek, Southwest Tributary and
Goose Creek. Below are descriptions of resources included
within each unit.
North Mill Creek
This unit extends from the north City limits south to Legion
Park. From the City limits to Hazelnut Drive, the corridor
includes a privately owned gravel trail constructed as a part of
the Tukwila Golf Course and Ironwood housing development.
This section of the corridor includes mixed deciduous with a
few conifers on the banks surrounding the creek. A natural
buffer also separates the trail from the golf course.
Woodburn High School borders the creek on the west between
Hazelnut Drive and Hwy. 214. Creek side vegetation includes
deciduous trees and grasses. The topography slopes gently
from the bottom to the high school campus. Woodburn High
School is also the site of the discovery of Pleistocene
Mammoth bones and is the scene of recent paleoarchaeological
digs.
A significant barrier to a continuous system exists in this unit
where the creek corridor intersects with the Union Pacific
mainline, Front Street and Hwy 214.
Significant security issues exist with the trail route and the new
Police Headquarters at Hwy. 214. There are concerns that the
trail could place Police personnel at risk by providing a public
access to the rear portions of the building.
These security issues can be mitigated through a series of
design concepts as proposed below.
· Because of the precipitous slope between the creek
bottom and the upper plane where the Police
Headquarters will be located, the building will not be
visible from the trail route. Accessing the building
would be difficult because of the slope and security
fencing that will be developed with the building.
Therefore, the trail route should stay as close to bottom
of the slope as possible and utilize a series of switch
backs to provide access over the crest to connect the
trail to the bike/pedestrian underpass on Hwy. 214.
This design concept will provide maximum distance
from the building and reduce sight lines.
· To block sight lines where the trail crests the slope, the
trail elevation should be no less than five feet lower
than the elevation of the Police building. This will
require excavation of soil along the narrow crest of the
slope.
MILL CREEK GREENWA Y MASTER PLAN
DRAFT - OCTOBER 20, 2005
GREENWAY TASK FORCE
PAGE 10
· To further reduce sight lines, it is recommended that
spoils from the Police Headquarters construction be
placed on City property between the proposed trail
route and the building. This landscaping would further
reduce sight lines between the trail route and the
building.
· When the trail is constructed, Police Headquarters
fencing should be supplemented to further deter access
toward the building along the slope between the
building and trail route.
· Fencing between the trail route and the UPRR right-of-
way is needed to discourage pedestrian access to the
trail route and the Police building via the tracks and
Front Street.
Conclusions and Recommendations for North Planning Unit
· Work with the developers and homeowners'
associations to make permanent public access along
existing paths.
· The Woodburn High School creek corridor has
potential to be used as an outdoor laboratory for
biology, ecology and paleontology.
· Pathways in this section need to be multiple use paved
pathways that connect to existing sidewalks to allow for
safe passage through the UP mainlineIFront StreetIHwy
214 complex.
· This portion of the corridor provides an opportunity for
a safe route to school at Woodburn High School.
· Conceptual design proposed is intended to provide
passage from the creek corridor to Hwy. 214 sidewalks
that ensures Police Headquarters security.
Central
The Central planning unit extends south from Hwy. 214 to
Young Street. Legion Park, on the east slope of the creek,
dominates the northern extents of this unit. Legion Park also
includes some significant resources. During the past five
years, scientific digs have uncovered bones from a wide variety
of Pleistocene species.
The creek bed in Legion Park slopes precipitously up to a small
forest. This slope offers vista points to the creek and
surrounding landscape.
A stand of mature Douglas :fir trees lays upslope from the creek
in Legion Park. This small forest is home to Red Tail Hawks
and other raptors. Great Blue Herons are commonly observed
along the creek in the Park. Early morning visitors to the park
have also observed deer.
Wyffie Park lies along Mill Creek between Hardcastle and
Lincoln Streets. This park includes a small play area located
within a thicket of Ash trees.
The largest expanse of the greenway not in public ownership is
located south of Lincoln and north of Young Street. This
section of the greenway includes a gentle slope to the creek
from surrounding properties. The wide-open landscape of
grasses presents a "prairie-like" landscape within the
surrounding residential neighborhood. Residential properties
and a small farm dominate the western slope of this section.
...tILL CREEK GREENWAY MASTER PLAN
DRAFT - OCTOBER 20, 2005
GREENWAY TASK FORCE
PAGE 11
The Mid-Valley Community Church owns all the property on
the eastern slope.
This portion of the creek is probably the site of the mill from
which the stream takes its name.
A significant barrier to a continuous system exists in this unit
where the creek corridor intersects with the Willamette Valley
Railroad line at Cleveland Street, near Brown Street.
Conclusions and Recommendations for Central Planning
Unit
. Connections to the Hwy 214 bike/sidewalk system are
needed.
. Future improvements to the Front Street and UP
mainline overpasses should include bicycle and
pedestrian facilities that can provide a continuous, off
road path.
. Legion Park is a key point in this unit and provides
opportunities for vista points, trailheads, restrooms and
interpretive facilities.
. Interpretative trails should provide infonnation
regarding paleontological exploration in the park and
the natural environment.
. The abandoned City-owned wastewater treatment plant
on the west bank could serve as a trailhead.
. Park facilities should be improved at Wyffle Park.
. A continuous multiple use/paved pathway should
course through this section.
. The section of the corridor between Lincoln and Young
Street has very little public ownership or access.
Negotiations are needed with neighboring property
owners to provide public access and improvement
easements or purchase of property.
. The Mid-valley Community Church has potential as a
trailhead.
. City-owned property on Gatch Street has the potential
to provide Greenway support facilities such as a
restroom or trailhead.
. Historic interpretation opportunities exist in this unit
regarding the old mill site.
. The Willamette Valley Railroad grade represents a
significant barrier to a continuous off-road route. An
alternate on-road route is proposed and needs to be
improved until a tunnel can be constructed.
. This portion of the corridor provides an opportunity for
a safe route to school at Washington Elementary
School.
~
The South Planning Unit includes three undeveloped and
partially developed parks and a pond. Hermanson Park I is a
grassy flat park with a small playground informally named
"Spider Park" by children in the surrounding neighborhood.
The creek hugs the eastern border of this property. Residential
neighborhoods surround most of Hennanson Park 1.
Hermanson Park II is a small flat grassy property with the
creek on the west border. Residential neighborhoods surround
most of Hennanson Park II.
MILL CREEK GREENWAY MASTER PLAN
DRAFT - OcTOBER 20, 2005
GREENWAY TASK FORCE
PAGE 12
Hermanson Park III is the site of a recent wetlands mitigation
project. The parcel is dominated in the center by a row of ash
trees that follow an old fence line. These trees shade the
stream through this portion of park. Residential neighborhoods
almost completely surround Hennanson Park ill. A
homeowner's association operated tennis court borders the
property on the east. The homeowner's association has also
developed a paved access path to the greenway near
Hermanson Pond.
Hermanson Pond and a surrounding natural area exist in the far
southerly portion of the greenway. Hermanson Pond is about
1 Y2 acres and very shallow. It is home to resident and
transitory waterfowl, nutria and other birds and small wildlife.
Occasional Great Blue Herons are observed around the pond.
Some warm water fish live in the pond.
Hermanson Pond and the upstream habitat will be the site of a
significant improvement project that will deepen and enlarge
the pond, abate noxious grasses, and reintroduced native plants,
trees and grasses to the landscape. Grasses surround the pond.
Residential development lines the west boundary of this
portion of the greenway and farmland exists on the east.
Conclusions and Recommendations for South Planning Unit
· Hennanson Park I (north) has potential for development
as a small neighborhood park. Improvements should
include an upgraded playground, picnic facilities and a
playfield.
· Hermanson Park II has potential to be developed as a
playfield.
· Hermanson Park III, Hermanson Pond and the
greenway south of the Pond should be relatively
undeveloped and managed primarily in a natural state.
· Two pathways should be built in Hennanson Park ill
on either side of the creek. This includes a more
primitive walking only path on the east side of the creek
and a multiple use/paved path on the west side.
· Pathways around and upstream from the Pond should
be walking paths only.
· The Pond should be deepened, enlarged and a weir
installed to support a fishery.
· The Pond should include a fishing pier and wildlife
viewing station.
· The upstream Pond area could be developed into a
nature trail that describes the wetlands habitat.
· A continuous multiple use/paved pathway should
course through this section to Hermanson III but not
beyond.
Southwestern Tributarv
This planning unit consists of a tributary that flows from the
area around Centennial Park in the extreme southwestern
extents of the City, through Settlemier Park to the main stem of
the corridor near Cleveland and Brown Streets. This unit
connects the greenway system with the downtown district and
civic buildings such as City Hall and the Public Library.
Extending west from Brown Street toward the Union Pacific
mainline and Front Street, the creek flows through a broad
MILL CREEK GREENWAY MASTER PLAN
DRAFT - OCTOBER 20, 2005
GREENWAY TASK FORCE
PAGE 13
plain dotted with fruit trees. The creek is surrounded by
residential development and a City corporate yard.
The Union Pacific mainline presents a major impediment to a
continuous pathway in this section of the greenway. However,
alternate routes using Cleveland Street could route trail users
toward Locomotive Park near the Front and Cleveland
intersection. This park includes a restored steam locomotive.
The convergence of Front, Cleveland, Ogle and the UP
mainline could also be site of an enhanced safety crossing over
the mainline.
4
Just south of Front Street and the UP mainline is Settlemier
Park. This park includes significant attractions for youth
including the Woodburn Memorial Aquatic Center, Richard
Jennings Skate Park, Youth Activity Center and a softball field.
picnic areas and a playground. The creek flows through a pipe
in Settlemier Park. The City's stonn water management plan
proposes development of a surface swale in the park to carry
runoff from stonns that exceed the capacity of the pipe. This
project should be developed in a manner compatible with non-
motorized transportation proposed in this plan and should not
interfere with use of the park for passive recreation proposed in
the park master plan.
The corridor crosses Settlemier Avenue where it encounters a
complex of public facilities. These facilities include a
domestic water production well and a future flood control
detention reservoir.
Beyond these facilities, the corridor courses through
undeveloped farm land until it approaches Centennial Park.
Conclusions and Recommendations for the Southwest
Tributary Planning Unit
. Long range planning is needed to devise a strategy that
will provide a continuous pathway along the creek at
OgleIUP mainline/Front Street.
. An alternate pathway is needed along Cleveland that
provides an enhanced safety crossing at Cleve1andIUP
mainline/Front Street.
. Historic interpretation opportunities exist in
Locomotive Park regarding the steam engine, SP1785.
. The pathway needs to link downtown destinations
including the business district, civic buildings, WMAC,
Settlemier Park and the Chemeketa Community College
campus.
. Within Settlemier Park, the pathway needs to be linked
to the internal park trail system including routes to
WMAC, Richard Jennings Skate Park, Youth Activity
Center, playground and picnic shelters.
. The detention pond planned for the flood control
facilities on City property west of Settlemier Avenue
should allow space for a multiple pwpose trail.
. Near Centennial Park, the greenway passes through
undeveloped fannland outside the City limits but inside
the Urban Growth Boundary. The land use designation
for this property is residential. As this property is
annexed and developed, the City should seek
dedications of property for a continuous multipurpose
path.
. Connections are needed to Centennial Park, the
Heritage ElementaryN alor Middle School campuses
MILL CREEK GREENWAY MASTER PLAN
DRAFT - OCTOBER 20, 2005
GREENWA Y TASK FORCE
PAGE 14
and the Evergreen Linear Park creating safe routes to
school.
Goose Creek
The Goose Creek planning unit extends from Mill Creek's
main stem at Woodburn High School, west to French Prairie
Middle School. This unit consists of gently sloped grassland
next to the WHS athletic complex, an office park and
residential homes. A developer has constructed gravel trails,
picnic tables and an exercise course on the stream extending
from Boones Ferry Rd. east to the Tukwila Center for Health
and Medicine. Next to the Medical Center is a large old
Oregon white oak tree that deserves preservation and
interpretation.
Conclusions and Recommendations for Goose Creek
Planning Unit
. Work with the developers and homeowner's
associations to make permanent public access along
existing paths.
. Maintain picnic facilities near the old oak tree.
. Provide safe route to school connections between the
French Prairie MiddlelLincoln Elementary School
campuses to the Woodburn High School campus.
. Provide on street walking and bicycle facilities that will
connect the greenway system to Senior Estates Park.
11. Plan Details
Trail Routes
The routes for the backbone, tributary and nature trails are
delineated on the maps enclosed in the plans. Because of the
scale, these routes are more generally defined. Specific trail
routes will be delineated as site plans are developed for
constructing the trail system.
The trail route is bisected in a few locations with formidable
barriers. However, adequate interim routes have been
identified to provide a continuous pathway while solutions to
the barriers are realized.
At Cleveland Street near Brown, the trail route encounters a
steep fill for the Willamette Valley Railroad. The plan
proposes a tunnel under this grade. However, an interim route
is proposed that will utilized a future bike path along Cleveland
as well as B Street, C Street, D Street and Broadway. This
route also could continue along Doud Street to provide a route
to the Chemeketa Community College campus.
Transition Nodes
Transition nodes are areas along the route where the trail
surroundings change or where multiple destinations are
located. Two Transition Nodes are identified.
Hermanson Park ill is cited as a transition node. Within this
park, the route changes from the paved backbone path within
.ILL CREEK GREENWAY MASTER PLAN
DRAFT - OcTOBER 20, 2005
GREENWAY TASKFoRCE
PAGE 15
developed parks (Hermanson I & II) to more primitive In
nature where the landscape is dominated by natural habitat.
The second Transition Node is located where the pathway
along Cleveland Street meets Locomotive Park, the Union
Pacific Railroad line and Front Street. This area includes the
landmark Southern Pacific RR 1788 steam engine on static
display and serves as a "gateway" to the historic downtown
Woodburn, Settlemier Park and the Woodburn Memorial
Aquatic Center. This Transition Node has the opportunity to
provide a safety enhanced pedestrian and bicycle crossing of
the railroad tracks, directional and informational signs for
downtown and interpretative facilities for the old locomotive.
The node also connects the Greenway to a future scenic
railroad that could terminate in this vicinity.
Support Facilities
Restrooms - Since the route connects local community parks,
the trail should provide well-marked access from the trail
corridor to the restroom facilities within Centennial, Settlemier
and Legion Parks. However, the southern portions of the
corridor are not near existing parks with restrooms. Therefore,
a restroom should be located within the corridor in the South
Planning Unit.
Benches - to provide places to rest and enjoy the greenway
environment, park benches should be located at intervals of
300 feet along all trail routes. To reduce problems with
littering, these benches should also include trashcans.
Trail Heads - Trailheads are access points to the trail system.
They include bulletin board structures that have a system map
that shows "You are Here," trail rules, descriptions of points-
of-interest, distance to various destinations and other pertinent
information regarding the trail system. Other facilities
included at trailheads are trashcans and benches. Trailheads
are located within all parks through which the Greenway
passes and where the pathway intersects streets with bike paths.
Public transit system stops should be included at trailheads.
Trail heads with parking are proposed for the Deer Run right-
of-way near Hermanson Pond (3 parking stalls) and the old
wastewater treatment plant on the west side of the creek near
Legion Park.
Bridges - Bridges along the system's backbone trail need to be
versatile. They will be required to accommodate light
maintenance vehicles such as small pick up trucks and tractors
as well as bicycles and foot traffic. Bridges on side trails and
in nature areas need to be designed primarily to accommodate
foot traffic.
Trail Types - The trail system should be anchored by a
backbone multi-use trail to accommodate bicyclists and
walkers. This trail should be paved and 12 feet in width with
white "fog lines" along the outside edges of the path.
Primitive pathways and boardwalks are included within areas
of sensitive natural concern. These include the corridor south
of Hermanson Park ill that includes Hermanson Pond and the
corridor within Legion Park that includes areas of significant
paleoarchaeological discovery.
MILL CREEK GREENWAY MASTER PLAN
DRAFT - OCTOBER 20, 2005
GREENWAY TASK FORCE
PAGE 16
Recreation Facilities - Portions of the publicly owned sections
of the Greenway include opportunities for recreation facilities.
Hermanson Parks I & II and Wyffle Park have potential for
playfields, playgrounds and picnicking. Recreation facilities
are available at the Centennial, Settlemier and Legion Parks.
Access from the Greenway as well as directional signs should
be provided to these facilities. The Mid-valley Community
Church has informally expressed interest in developing
recreational facilities on property it owns between Young and
Lincoln Streets on the east side of Mill Creek.
Fishing Docks - Hermanson Pond has potential to support a
wann water fishery. Trails can connect the system to fishing
docks and wildlife viewing platforms in this area.
Wildlife Facilities - Hermanson Pond, Hermanson Park ill and
the surrounding landscape include extensive wildlife habitat
restoration projects. Trails in these sections need to be situated
away from sensitive wildlife areas and provide viewing stations
and environmental interpretive facilities that provide access
without disturbing plants and animals.
Environmental Interpretation Places for natural
environmental interpretation exist in the Hermanson Pond area
and Legion Park. These trails should consist of self-guided
tours with signs and information and viewing stations. Similar
opportunities exist at Woodburn High School.
Opportunities for historic interpretation exist in the Greenway
near Young and Lincoln Streets. The mill for which the Creek
was named as well as prominent fanns were located within this
area.
The Greenway in Legion Park has been the site of significant
scientific discoveries of ice age fossils. Opportunities exist in
the greenway corridor for interpretation of this prehistoric
environment as well as the on-going and past scientific
processes to uncover the fossils.
Signage - The trail needs to be unified with a coordinated and
attractive system of signs. This system needs to be easy to read
with signs located in convenient locations. Because of
Woodburn's multicultural makeup, signs should be in English,
Russian and Spanish. Specific sign designs are needed for
entrance/monument signs in parks and at trailheads, rules,
directional, mileage, environmental interpretation and
informational signs.
12. Project Funding
Systems Development Charges (SDC's) Systems
Development Charges are fees paid by new development to
help pay a portion of the costs of capital facilities needed to
serve new development. The City's Parks and Recreation
System Development Charges Methodology and Rate Study
Update has identified portions of acquisition and construction
projects as qualifying for funding through this source.
General Fund - General fund revenues consist chiefly of
property taxes derived from the permanent tax rate. Since the
City utilizes this funding source primarily for operations they
are a very unlikely source of funds for Greenway projects.
mILL CREEK GREENWAY MASTER PLAN
DRAFT - OCTOBER 20, 2005
GREENWA y TASK FORCE
PAGE 17
OPRD Recreation Trails Program - This program provides
funding for maintenance and restoration of existing trails,
development and rehabilitation of trailhead facilities,
construction of new recreation trails and acquisition of
easements and fee simple titles to property. The Recreation
Trails Program requires a 20 percent local match.
Local Government Grant Program - This program uses lottery
dollars for land acquisition, development and rehabilitation
projects for public park and recreation areas and facilities. The
Local Government Program requires a 50 percent local match.
Land and Water Conservation Fund - Eligible projects through
this federally funded program include acquisition,
development, and major rehabilitation of park and recreation
areas and facilities. Projects must be consistent with the
outdoor recreation goals and objectives contained in the State
Comprehensive Outdoor Recreation Plan and elements of your
local comprehensive land use plans and park master plans.
This program also requires a 50 percent local match.
Other State of Oregon Funding Sources - Funding for habitat
restoration, fish and wildlife access and other natural resources
enhancements are available through the Department of Fish
and Wildlife, Oregon Water Enhancement Board and other
agencies. Matching requirements for these grants vary.
Volunteer & Donations - Trail construction projects are well
suited to volunteer efforts. Other community groups and
organizations can tailor projects with good design to Eagle
Scout project, school conservation projects and efforts.
Furthermore, the trail system can be segmented into adopt-a-
trail sections that groups or individuals can adopt to assist with
construction as well as operation and maintenance.
MILL CREEK GREENWAY MASTER PLAN
DRAFT - OcTOBER 20, 2005
GREENWAY TASK FORCE
PAGE 18
13. Capital Improvements
Below is a proposed six-year plan for project implementation improvement. The proposed projects are located on City owned
property. Funding for the projects would be sought through sources described in Section 12.
Mill Creek Greenway Master Plan Projects
Initial 6 Year Plan
Hermanson Park Section
Backbone Trail
Bridges
Signs & Amenities
Playground Equip.
Trail Heads
Hermanson Pond Section
Soft Surface Trails
Bridge
Signs & Amenities
Trail Heads
Units CostVnit Total
1,500 $20 $30,000
$20,000
$2,500
$20,000
3 $1,500 $4,500
$77,000
500 $5
$2,500
$5,000
$1,500
$1,500
$1,500
$10,500
Wyffle Park Section
~ Backbone Trail 500 $20 $10,000
Bridges
Signs & Amenities $1,250
Playground Equip. $20,000
Trail Heads 1 $1,500 $1,500
$32,750
.v1:ILL CREEK GREENWAY MASTER PLAN
DRAFT - OCTOBER 20, 2005
GREENWAY TASK FORCE
PAGE 19
Legion Park Section
Backbone Trail
Bridges
Signs & Amenities
Soft Surface Trails
Trail Heads
Units CostlUnit Total
1,500 $20 $30,000
$0
$2,500
$2,500
$4,500
500
3
$5
$1,500
Future Projects
North Planning Unit
Central Planning Unit
South Planning Unit
Southwest Tributary
..
Goose Creek Tributary
$39,500
Trail Construction - Woodburn High School, Hazelnut to Hwy. 214
Trail Construction - Legion Park to Wyffle Park
Access Acquisition - Lincoln/Cleveland Street Section
Access Acquisition - Lincoln/Y oung Street Section
Trail Construction - Lincoln/Cleveland Street Section
Tunnel Construction/trail connections - Willamette Valley Railroad
Projects listed above in initial 6 year plan
Transition Node Development/Cleveland
Trail Construction - Settlemier Park to Settlemier Street Well Property
Access Acquisition - SettIemier Street Well Property to Centennial Park
Trail Construction - Settlemier Park to Settlemier Street Well Property
Trail Construction - Evergreen Linear Park
Trail Construction - Woodburn High School to Boones Ferry
MILL CREEK GREENWAY MASTER PLAN
DRAFT - OcTOBER 20, 2005
GREENWAY TASK FORCE
PAGE 20
14. Appendix
a. Typical construction details
b. Survey summary
c. Resource Inventory
d. GTF Meeting Notes
e. National Park Service Application Letter
f. Letters of support
g. Planning Section Maps
Appendix
Mill Creek Greenway
/
Multi-use Path
". MIN.
~' uJ.
.
3 feet
Graded wood
chip or crushed
rock shoulder
10 feet min.
Asphalt: 2 lifts 2'" ea;
over compacted crushed
rock base course
3 feet min.
Paved rest areas,
shade trees, bench
Mill Creek Greenway
Roadside trailhead
· Handi-cap parking
· Greenway sign
· Wastebasket and Mutt Mitts
· Bench/viewpoint
-'-
Mill Creek Greenway
Small Trailhead with parking (e.g. Hermanson Pond)
..
· Handi-cap parking
· Greenway sign
· Wastebasket and Mutt Mitts
· BenchMewpoint
City of Woodburn Mill Creek Greenway Survey
The MUJ c.reak Grean WIly nukfOroe is developing a comprehensive plan for a continuous public greenway and
pathways system that includes open space, habitat preselVation and restoration, public access and neighborhood
recreation areas, as recommended in the city's 1999 Parks and R<<Jreation ComprtlbMSive Flail Upd81A
The Tukforce is asking all Woodburn residents to complete this survey by May 14, z004 in order to effectively
represent the interesta of our community members in forging thia plan. It is also available in electronic fonn on
our website at: httJ.:/lwww.ci.woodbum.or.us/parks/. For questions, please call 508-982-5Z64.
1. What activities do you feel our pubDc ~W1Iy sptem in Woodburn should provide?
Rate the activities listed below in three categories, with a U, A or I:
U = I will use the greenway system for this activity
A = I think this activity should be accommodated, but I will not use it in this way
I = I feel that this activity is not appropriate for our Woodburn greenway system
_Commuting to work _ Nature observationlbirding
_ Paved Cycling _ Small chlldren tricycling
_ Horseback riding _ iollerblading/boarding
_ To get to shopping _ Group Picnics/Events
_ After dark group events _ Pet walking
_ Group sports (Frisbee, football, softball_ specify
_ Day camping _ Overnight camping
_ OUtdoor classroom _ Other (specify)
_ Walking
_ Running/jogging
_ Mountain biking
_ Skateboarding
_ Educational walking tour
_ General exercise
_ Model airplanes, cars, boats
_ Community gardening
)
2. Jrom your list of"lr activities, Ilbove, pleut: list the top t1uee in which you are most 1ih1y to psrticipllte in on
a reguillr bIlsk 1. , 2. , S.
3. Fleut: check the design elements/llllJenities t1ud you would like to see in OW' gretWway system:
(if there are any that you feel are not appropriate for the system, write "NO" in the space)
4. 1i'om the list of design elements Ilbo~ plt:/lSe indiCll~ the top five of most importance to yorz
1. 2. 5. 4. 5.
. 5. C4n you help? Check all that appl~ _ Trail Work _ Pundraising _ Special Events coordination
_ Constmction --Make a pre3etltation _ Newsletter _ Other (specify)
6. amteyour.vegroup:under 18 18-29 30-49 50-64 66-74 75+ 7.NtmJberinhous8bold._
8. Contact Info. (optional) Name(s):
_ Paved trail surfaces
( ) _ Picnic tables
Toilets
_ Benches
_ Fenced in areas
_ Bike racks
_ Interpretive signage
Address:
_ Gravel trail surfaces
_ Covered group shelters
_ Water fountains
_ Garbage cans
_ Off street parking
_ Designated teen areas
_ Reserveable picnio areas
_ Dirt trail surfaces
_ C001dnglbarbequing areas
_ Exercise course w Istations
_ Pet waste disposal
_ Posted re$U1ationsl guidelines
_ Artwork (sculptures, murals)
_ Other (specify)
Telephone:
E-Mail:
W.QQDl.lYiN
J"O"O'AI'~ fl',
Best time to contact:
By May 14, 2004, please return to:
City of Woodburn
Greenway Survey
270 Montgomery Sf.
Woodburn, OR 97071
Woodburn Greenway Survey - Spring 2004
Preliminary Results
Sllmmary
The Woodburn community returned 320 surVeys for tabulation. Most popular greenway use is for
walkin& followed by ~e observatio~ birding and other education. There was also some interest in
bicycling and bikiri& as well as picDicldng. Paved trails were the number one amenity selected, but
among all amenities, paved trails were outranked by toilets, benches, water fountains and picnic tables or.
areas and pet waste disposal. AU b~ a couple swveys reflected positive comments about the greenway
enhancement process. Many resp<>ndents provided contact information and offered to participate in
enhancement activities.
Respondents by Age
As anticipated, the SUlVey was most popular among ~l~er adults. Here are the respondents be age group:
Age
18-29
30-49
5~
65-74
75+
TOTAL
Number of RespOnses
14
73
76
61
84.
320
Percent of Total
5%
24
25
19
27
1 000/'0
Favorite Activities
Walking was favored as the number one activity by In respondents. or 78%. Even as a nUmber 2
activity. walking came in at 15%. Other number one activities among the remaining 22% was
fractionalized, With the favorites as cycling or biking (11 responses - 5%), followed by natural
observation, birding, education (7 responses - 3%) Only 4 respondents (2%) selected pet walking as their
number one activity.
For number two most popular activity, nature observatio~ birding. education was most popular (29
responses - 15%) followed by general exercise (23 responses - 11%); pet walking (15 responses - ?OAt)
and group picnicslpicnics (11 responses - 5%)
Favorite Amenities
While most picked paved trails as their number 1 amenity. followed closely by to~ets, most respondents
favored a broad ran:ge of amenities, including strong support for posted reguJ.ations.
Amenity #1 #2 #3 #4 #5 Total % of total
Toilets 33 48 27 14 16 138 56%
Benches 16 41 28 24 20 129 52%
Paved Trails 37 4 3 4 1 49 20%
Picnic tables/areas 14 13 13 10 6 56 23%
Water Fountains 4 18 19 21 17 79 32%
. Pet waste disposal 4 7 13 15 15 54 22%
Posted regulations 7 3 8 18 16 52 21%
Percentages based on 247 respondents answering this section.
r
MILL CREEK GREENWAY TASK FORCE
Saturday, March 27, 2004
Resource Inventory Itinerary
Time Location DescrlDtion
9:00 a.m. Start at: Recreation and Meet to depart to Greenway in City van. Richard
Parks Dept. Office. Morris will provide a description of the
160 W. Cleveland surrOundinll neimborhood.
9:15 a.m. Start at: Deer Run & Herinanson Pond, Hermanson Parks I, n & m.
Hermanson Road. Site of past (Luckey Co.) and future habitat
South PlanninR Unit restoration proiects l " n.u- 1.
10:00 a.m. Start at: Settlemler Park Settlemier Park to Centennial Park. Mayor Kathy
West Tributary Planning Figley will host a tour of this section.
Unit
11 :00 a.m. Start at: Mid-Valley Cleveland Street to Legion Park. Willis Grafe from
Community Church, 591 the Mid-Valley Community Church will meet the
Gatch Street Task Force and provide a tour of church-owned
Central Planning Unit greenway property.
Noon Lunch @Settlemier Park Looch provided.
Youth Activltv Center
1 :00 p.m. Start - Under giant Herb Mittmann will host a tour of Tukwila
Oregon White Oak near Homeowner's Association paths. The final stop
Tukwila Center for will be at Legion Park to tour City-owned property.
Health ani Medicine
North & Goose Cr.
Planning Unit -
2:00 p.m. Site revisits, rap-up: Revisit sites of specific interest, if necessary.
Settlemier Park Youth Discussion about general findings from field
Activity inventory, and collection offield notations from
Darticioants.
Resource Inventory: Map & Notations.
Planninl! Unit: 0 South 0 Central 0 North 0 Goose Cr. 0 West Trib.
A. Landscape Character
t. Topography (sloped, flat)
n. Vegetation/patterns
(open water, wetland, grass. shrub, trees)
Ill. Wildlife/habitat value
IV. Aspect (sun/shade)
v. Views
VI. Landmarks (the old oak)
vii. Sound (nature, traffic, children at play)
VllI.
IX.
B. Ownership and Land Use
i. Public lands
ii. Neighboring land uses (CBD, industrial, multi-family)
111. Existing recreational facilities (paved/unpaved ''trail'', play area, picnic
tables)
IV. Other public facilities (restrooInS, payphones)
v. Key destinations (schools, shopping, services, churches)
VI. Historical sites
vii.
viii.
C. Opportunities
i. Future Development
(Glatt Sl extension, daylight Mill Creek in Settlemier Park)
ii.
Hi.
D. Constraints
i. Barriers (street crossing)
ii.
m.
· One map/notations sheet per planning unit. with items keyed OD. map (e.g. "Ai" written on map refers to
notations on c:onelating Uno OD. the notatioDl sheet).
Mn.L CREEK GREENWAY TASK FOR.CE
Woodbum, Oregon .
.,.
Resource Inventory - Central
A. Landscape Character
I. Topography
· Flat with sloped edge (2)
· Valley
· Enclosed but open
II. VegelaUonlpatterna
· Grass
· 8hNbs
iB. Wlldlifelhablt value
· Birds
· Very busy day with church cleaning cnNI so did not see any
iv. Aspect (sun/shade)
· Sun
v. Views
· Very open
· Sam with Legion Part. trees beyond
· Neetly mowed area made I very InvlUng
vi. Landmarks
· OIdAshTrees
vi. Sound (natln, traflIc, children at play)
· V\IInd
B. OWnership and Land use
I. Public lands
· None
n. NeighbOring land uses
· Church
· Residential
· BUSIness
Ill. ExistIng recreational faclliUes
· Suggest a woodchlp walking path In thI$ area only
· Wet mowed private property Used as public path
lv. Other pubic f8cUitles (restrooms, payphones)
· Play equipment In Wyffet Park
v. Key destinations (school. shopping, services, churches)
· Churches
· Apartments
vi. Historical sites
· Historic home on west side
· Old fann land
vi. Other - Comments
· One landowner Is against the Idea, says he enjoys It the way it exists
and stated that we can' do anything because It a ftoodway and also
fears vandalism
C: Opportunities
I. Future Development
· More church development
· Potential of trailhead for handicapped
· Sinuous, curbing corrktor
· other sections completely straight
II WIllows that provtde bank ltabIDzstJon
· Creek owner wants ditch deepened or bank SlabDlzed
O. Constraints
I. Barriers
· Landowner has objections to walking and stipulated that the church
not provide walking
· Stream bank need. stabilization
II NeIghborhood resistance
· Ralfroad at south end - prtvate ownership blocks access to Hardcastle
· Perhaps this Is where a trailhead could be purchased at the vacaM
'1onnerty Goldsby lot- next to 444 Hardcastle Av
Other notes:
· There Is 8 lot ne)d to WIthers Lumber that 18 overgrown with brlef$. Pertlaps a
code violation
. Homeowner sold seotlon to church, and contract prohibits public aocess until
paid off
.,.
Resource Inventory - We&t Tributaries
A.. Landscape Character
I. Topography
· F1el
· Open
IL vegetetlonlpattema
· Shade trees
· GI'8SI
· Open pasture
lB. WldIlfeJhabl value
· Birds
· Frogs
tI. Aspect (aunlshade)
· Sun west of street
· Shade east of SetUemler
v. VIews
. Open view to west
· Stand of evergreens
vi. Landmans
· S8UlemJer Part
vi. Sound (nature. trafftc. children. J)lay)
· Frogs
· BIrda
· 'Mnd
· Children at play
B. Ownership and Land use
I. Public lands
· Park
· Water f8c11itle8
.. Fenner owns rye seed nekl
ii. Neighboring land uses
· Penn land
· Resktential. zoned single f~ty
lB. existing recreational facilities
· P\tnJdng
· Skate pal1t
· Aquatic center
iv. Other public faCUlties (restrooms. payphones)
· Restrooma
· Pay phones
v. Key destinations (school, shopping, seMceS. churches)
· Parks
· Sohoofs
· Pool
vi. HIstorical sites
· HlBtorlc nelghbomood
vB. Other - Comments
· None
C. OpportuntUes
l. Future DeveIopmetlt
· Extend trail over prtvate property
O. Constraints
I. Banters
· RaHroad trackS
· Brown St
· Front at
· Settlemler St
Other notes:
· None
I
"aouUI~ II1vemory - ~, H
A. Landscape Character
I. Topography
· 'Mde open area
. Open in center, sided by suburban residences and agriculture
· Flat. open (3)
II. Vegetetlonlpatterns
· Reed canary grass (3)
· Love the Weeping WIDow trees
· Pampas grass
lB. WlldltfeJhabl V81ue
. Grader Geese (3) nest aft. on Island
· Warm waterflsh (needS bass)
· Nutrta
. Raccoon
· Mlnk
Iv. Aspect (sun/shade)
· Open
· Sun (3)
. Shade from Oregon Ash (4 treeS)
v. Views
· Stockyard
· Agriculture
. SUburban residential
vi. Landmarks
· Fencerow trees
· VWIow tree (2)
· Pond (3)
· Island
. Oregon Ash Trees
vi. Sound (nature. traffic. chiktren at pay)
. Trafftc noise (3
III Train noise
III DOgs barldng (3)
. COkt day. children must be Inside
· Geese and ducks
· Pumping .er (2)
· Song birds
· Cattle
· \NInd
B. OWnership and Land U$e
I. Publ1c lands
· Pond (3)
. Most of Park belongs to City of Woodbum
· Pete eam
III Houses on West
II. Neighboring land uses
· Multl-famlly houses (2)
· Farm (2)
· Single family houses (3)
· Auction yard (2)
· Greenway
JR. ExIsting reoreaUonal faclUtJes
· Unpaved
III Wet grass
· Access points close to houses (~
· Dirt paths around parts of pond
· Pond
· Spider Park with playground
Iv. Other public fadllUes (restroom&. payphones)
· Spider Parks play equipment
'T
V. I"\"} UVlllUIIDUUI.. \aullUUI. atlUfJlll'l\I. ~'VI\iV1J. ""unit,wl
· Neighborhood homeI
'It. HIstorical Sites
· 1902 or older farmhouses and homes
vii. Other
· Playfteld would be nice
· \NIden creek
· Keep tral without tables
· Some area where 8 great traI could be
· Old$r Oregon trees along creek
· Great dog Wllklno park.
c. Opportunities
I. Future DeveIopmert
· Suggest when eam farm land by the pond Is developed. that the same
style fences are considered
· thick blackberries around the pond
· Landscape ditch back Into real creek
· Deepen pond and stock
· BeUer pathways and other areas
D. COnstraints
I. Barriers
· Need to ch8ckIsurvey property Unes
· Cross WIlson at. Cleveland and UnCoIn on North end street and
railrOad
· The areas that the creek was wider I considered prettier than the
narrow ones
· Land owners adon't want treeS'
· Only two access points
· NeighbOrhood nervousness
· Railroad track at north end
other notes:
· Historic photos of old 18nn aOd meadow
· \Mde enough for loop trail?
A. Landscape Character
I. Topography
· Slope from higher ground to Greenway (2)
· Bluff with views of Mm Creek vaney (2)
Il. Vegetatlon/p8ttems
. Grass
· stand of trees over 100 yeats old
· Td Spnace tree
lit WUdIIfeJhabl value
· BlfdI II year
. Froga
· Deer
· Hawk8
· Blue Heron
Iv. Aspect (sunlshade)
· sun In creek 8Ie8
· Shade In lree area
v. Views
· Open view to west
· Down greenway
· Skunk cabbage In water
vi. Landmarks
· 014 Trees (100-150 yrs old) (3)
· AnJheoIogIcaISIte
vii. SOUnd (nature, traffic. children at play)
· Frogs
· Trafftc
· BIrds
· 'Mnd
B. Ownership and Land use
i. Publlc lands
· City Park
· Sehool
. other City owned land
II. Nelghbottng land uses
· Finn land
· Residential
· Apartments
· Industrial
il. ExIsting recnatIOnal facilities
· Developed park with ball field. picnic shelter. parking, restrooms (3)
· stad1um
ill. Other pubic facilities (restrooms. payphOn8$)
· None
Iv. Key destinations (school, shOpping, services. churches)
· Medical services
· Schools
· Offtce park · JObs
· Senior Estate homes
v. Hl$lorloal aft"
· Old outhouse with cresoont moon
· ArotMJotoglGal stte
· Ancestors used MUI Creek to camp and graze horses on way to State
Fait
vi. Other .. Comments from Tukwila Homeowners AssocIation
· None
C. Opportunities
I. Future Development
· Pollee station
· P088Ible community Center
.
,.
oU. t..OrniUillnII
I. Ban1era
· Crossing Highway 214 (2)
· Railroad triCk (2)
Other notes:
· Coordinate with homeowners for shared use of Tukwl1a pa~
K880UfC8 Invemory - GQOM creek
A. Landscape Character
I. Topography
. Open and ftat
. FloOd ptaln
. Moat treea all panted
Ii. Vegetatlonlpa1tema
. G....
. Nice stand c:I birch tre.
. F10wertng deciduous
. Corkacrew WIllow
· Magnolia
Il 'M1dIIf8Ihablt Vllue
. Birds al year
Iv. Aspect (sun/shade)
· Sun
. Shade
v. Views
. Probebly have Ml Hood view
· GOlf
· Manicured grasa
. Badtyal'd of Senior Estates homes has many pretty ftaNel' gardens
vi. Landmarks
. Old Oak (100-150 yrs old)
vi. SOUnd (nature, tra1f\C, children at play)
· Breeze In trees
. DIstant traftIC
· Birds
· \MIld
. Children at play
B. ownership and Land use
l. Public lands
· Near schools
II. Neighboring land uses
· OfIIce parIt
· ReskIenUal
· SChools
· Tukwlla Medlcat Center
· Retirement single family homes
ii. ExlsUng recreatlonaf fecmues
. Nearby school groundS, tratk and plaYUl'Ound
· Gravel tre.
. BrIdge
· Picnic table under oak tree
. senior Estates Park; 2 picnic tables, walking pathways, horseshoe pits,
Baa, water fountaIn, bull-In checker/chess tabte, doggie boy
receptacles
Iv. Other public 'aeiliUes (restrooms. payphones)
· None
v. Key destinations (school, shopping, services, churches)
· Medical saMC8'
· SchoolS
. Offtce park III Jobs
· Senior Estate homes
vi. Historical sites
· Old Oak tree
· ArcheologlC81 site on high school property
1Ji1. other . Commenl$ from Tukwila Homeowners AssocIation
. 3 mile tral Is not reaRy 3 miles
· V\t'he81 ftekl area development
. In Tukwlla expansion backyard~ will face Woodburn HIgt\ School
,.
.
· Around Oak tree will be a little park
· VoIkIwaIkers
· There should be slgnegl at Boones Feny Rd to let people know
information about triO: Where It begl", and how long It IS
· TI'II shOuld connect Elementary, MIddle and HIgh School,
· 'Mlere Goose Creek comes out of concrete _ Senior Estates, there
are cut trailS In creek
C. Opportunities
I. Future Development
· New neighborhood attracUng famlnel with kids
· Greenway walk
· ConnecI schools
· New home developer wanta to mesh with our objectives
· Trat mending SenIor Estates Park going northeast along Country
Club Rd. turning south on Boon.. Fe~ Rd to Join Goose creek where
It enters Tukwlla.
D. Constraints
I. Bamers
· Cross1ng Boones Fenv Rd (3)
· Meadow west of Soones Ferry
Other notes:
· Need to connect with Volkswalkers
· Fourth of July In front d schools
'*
.
Mill Creek Greenway Task Foree
Meeting Notes
March 2, 2004
1. Coli to order
Informal start at a~30 pm.
2. Introductions
~or Figley introduced the objectives of the Task Force.
Each member present geve introductions.
Members present~ bonovan Reyno, Javier Perfecto, Tom Lonergan, 11m
Dickerson, Jerry Simonsen, Joan Garren, David Ellingson, Robin Strcwghon,
Jeane May, kathy Figley, Alexandra Stone, Randy Westrick, Cathy Heisen
and Dan Hoyoocki. .
3. Project Overview
Randy Westrick presented Q slide show of the Mill Creek Greenway.
The slide show was very informational and gave an overview to the
Task Foree. He reviewed the Parks and Recreation policies 5 4 6 and
the letter of application to the National Pork Service.
Vision Development
The Tosk force work on the vision of the Mill Creek Greenway.
· Connections (social and regional)
· Recreation
· Public Health
· Motorized Transportation
· Habitat (Open Space)
· Education
· Public Utility
· Scientific
· Stewardship
· Art and Culture
,.
4. Project l1rneline
Alex Stone reviewed the tlmellne with the task force and no
modifications were made at this time.
!:S. T4Sk Force RoI..
Q) Task Force member's brainstormed possible uses for the
greenway
· Public use of open spaces
· Access
· Self. Construction
· K-12 Physicol Education cla$ses
· Habitat and Fish
· Tourism
· A place known for i-rs -walks"
· Sounds of nature: frogs, birds, ducks, geese
· Facilities: benches, signs which include: ecluc:otional,
directional, plant Identification, drinking water,
restroom., garbage c:ons.
. Beauty
· Meaningful and memorable names
· Tot plc:ty areas
· Exercise stations
· Promotion of greenway and troil
b) An inventory field trip of the greenway is scheduled
for March 27. 2004.
6. Task Force Membership
The meetings will be held on the second Tuesday of each month
at !5:30 pm. They will report to the Recreation and Parks Board
immediately following.
Next meeting April 13 , 2004
Mill Creek Greenway Task Foree
Meeting Not.
April 13, 2004
1. CGII to order
Informal start crt f5;4Q pm.
2. Irrtrocluctfons
Randy Westrick welcomed and thanked everyone for coming.
Each member present gave introductions.
Members present: Javier Perfecto, Robin Straughan, Randy Westrick, t>cm
Hoynacki, Jan lafollette, David Torgenson, Christopher Pister, Phyllis
McKeaft, Willis Stafe
3. Resourca Inverrtory
Randy Westrick reviewed the Parks and Recreation policies !S & 6 to
the J\eWest members of the taskforce. He then explained about the
resource inventory field trip and gave a re...CClp of the results and the
impor1'anea of the findings.
4. Community Survey
Dan Hoynacld presented the survey and asked the taskforce to make
corrections/suggestions. The survey will then be transloted and
distributed to the community through our City's water bill, the
Aeere4tion Reporter and will be available on the City's web-site.
5. June Public Workshop
A tentative date hClS been set for Thursday, June 3, 2004 for Q
Taskforce workshop for survey results and community input to map
outline of 6reenwClY pion to present at Q public open house. A
tento:tlvc date has also been set for Thesday, June 8, 2004 for an
Open House at !5:30 p.m. and then Q Workshop at the regular
scheduled Recreation ord Parks Board meeting at 7:00 p.m.
7. Kodak A.......ca ".ftWQys Grant
Discussion on the grant and consensus made to use it for the Mill
Creek Greenway signage.
Meeting was informally adjourned at 6:50 p.m.
Next meeting May 11, 2004
1
Mill Creek Greenway Task Force
Meeting Notes
May 11, 2004
Members present: Alexandra Stone, Rondy Westrick, Dan Hoynocki, Phyllis
McKean, Nancy Kirksey, Willis 'roffe, Christopher PIster, David Torgeson
and Jerry Simonsen.
1. Call to order
Informal start crt !5:35 pm.
2. Community Survey
The TGSk Force reviewed the 210 surveys and noted that walking is
the #1 activity. Con Hoynacki will create Q datGbase and input all
survey information. This information will help in the planning proc~s
of the greeftwoy.
3. June Public Workshop
A lex Stone reviewed the draft t>esign Charette Gnd explained the
schedule to the Task Force. Alex then presented topographical wall
mops and pointed out the existing resources along the gre.enway.
[)avid Torgeson shared current Public Works projects that need to be
considered in the planning process. Jerry Simonsen 4Sked about the
trail section in' Tukwil4 GM the Homeowners Associations reaction to
the survey and planning process. Rc1ndyossured the Task Force thot
Herb Mittmann, Recreation and Park Board Chair lives in Tukwila cmd
is Q posi~iv& liaison with the Homeowners.
4. ICodGk AmerlcG Sree~ Grelnt
The Task Foree reviewed the proposed grant and Alex Stone
suggested raising the grant total to $2eoo.OO. Atex also suggested Q
change to #1 Orgcmization Description with adding the diversity in the
Woodburn community. The Task force ogreed that the additional
money would help with completing the signage portion of the greenwoy.c[)4vid TO"9~n stated that he would like to see maintenance costs
included in the design cwette. The Task Force discussed the
possibility of volunteer groups to help with the greenway maintenance.
AdJournment 6:50 pm
Next meeting June 6, 2004 which wilt be the Design Cherette.
.
Mill Creek Greenway, Woodburn, OR
Charette Schedule
VVednesday,June2nd,2004
6:00 - 9:00 p.m.
4:00 - 5:00
6:00
6:15
6:50
7:15
8:00
8:20
8:4?
Driving tour of greenway
. For out-of-town participants and rust 25 who sign up
Charette participants convene
. Woodburn City Hall- City Council Chamber - 270 Montgomery Street
Orientation
. Welcomet the charette partnerst and introductions
. City's vision, the project and baseline information
. Charette
- Goals and basic instruction
- Team Captains
Group Brainstorm
. Planning Units
(South, Central, North/Goose Creek, and West)
. Greenway System
Small Teams Breakout (4)
Team Reports
Collective Refmement
Conclusions
. Summarization of recommendations
. Farewell and Thanks
,.
MINU'res
Woodburn Recreation and Parks Board
Tuesday, June le,2004
7:00 pm
City Council Chambers
1. Herb Mittmann, Chair, called the meeting to order at 7 pm.
2. Randy Westrick introduced Barbaro Nugent, Recreation Services
Manager.
3. Roll Celli
Members present: Herb Mittmann, Chair; Rosetta Wangerin, Vice-chair,
Evan Thomas, Member; Ann Meyer, Member
Member absent: Phil Lagao, Member;
Staff present: Randy Westrick, I:>irector; Barbara Nugent, Recreation
Services Manager; Paulette Zastoupil, A.A..
4. Approval of MIMes from May 11,2004.
Motion to accept the minutes was made by Herb Mittmann and seconded
by Ann Meyer.
5. Business from the Audience: None
6. Friends of the Park Nominees
Randy Westrick presented the board with nominees for this year's
Friends of the Park Award. The nominees were: Erin Cramer, Willis
Grafe, Brian & Diana~. The Board concurred with the nominees.
Recreation and Parks staff will ask Mayor Figley to proclaim July as Park
Month and she will present the awards during the council meeting on
July 12, 2004.
7. Mill Creek Greenway Workshop
Randy presented the slide show of the Greenway, which was shown at
the Charette on June 2, 2004. He recognized Alex Stone, National Park
Service and David Torgenson, Public Works, City of Woodburn for their
contributions in the Mill Creek Greenway project. Dan Hoynacki
presented the results of the survey sent out to the citizens of
Woodburn in May. He tabulated 320 surveys and analyzed the results
to the board, with walking as the number one activity choice for the
greenway. Randy explained the Charette agenda to the Board and how
each planning unit was planned in small groups.
Mill C....k "'-.nway Workshop cont.
Below are strategic points that each planning unit had come up with.
South Unit
· Parking Trailhead
Central Unit
· Proposed a tunnel and bridge
· Loopi ng trails
North Unit
· Foot crossing
· Interpretive center
· Dog park
Tributary, Goose Cre.k
· Safe route to schools corridor
· Suggested moving trail up the bank for flood control
Tributary, Stubb ReI
· Dual trail system for walking and biking
· Connect trail with existing pclthways
The board conducted a brainstorming session where these points were
to be considered in future discussion and planning.
· Paved paths
· Width of paths
· Dual Trails, walking and biking
· Walking paths to shopping areas
· To complete small sections of the Greenway at a time so public
could see a completed part for reference.
· Wetland protection
· Decide what -multi-use- means
· Area close to Senior Estates where no bikes are allowed
· Resource will predict what kind of path should be provided
· Overall layout complete to then refine
· Maintenance of trails
· Bike racks at designated areas where no bikes are allowed
· Need to consult all city departments for input
· Emergency access
· Communicate to railroad
This information will be used in the planning process of the greenway.
8. Future Board Busl...
· July 13, 2004 meeting The Board will review proposed recreation
and leisure service facilities revisions.
9. Board Comment
None.
Meeting was adjourned at 8:30 pm
l'
MINUTES
Woodburn Recreation and Parks Board
Tuesday, September 14, 2004
7:00 pm
City COlI"Icil Chambers
1. Herb Mittmann, Chair, caned the meeting to order at 7 pm.
2. Herb Mittmann introduced new board member: Joseph Nicoletti.
3. Roll Call
Members present: Herb Mittmann, Chair; Rosetta Wangerin, Vice-cbair;
Ann Meyer, Member, Cristal Sandoval, Member; Bruce Thomas, Member;
Joseph Nicoletti, Member.
Staff present Randy Westrick, Director; Barbara Nugent, Recreation
Services Manager; Paulette Zastoupil, AA
4. Joint Update with Greenway Task Force
Randy explained that the plan was in a Technical Phase right now and gave
a presentation with a walk-through of all five maps that make up the visual
plan of the Greenway. He explained that the next step was to take the plan
out to the community. Randy showed the Board where the .safe routes. to
school had been identified and that grants were available to help build that
portion of the plan. Bruce Thomas asked when the property next to
Centennial would be annexed. Randy explained the City's process of
annexation to the Board. Herb Mittman complimented the Task Force on
their work to bring their ideas on paper in the short time given. Herb agreed
that the next step was to present more in depth presentations to the
community. Rosetta Wangerin commented on the dedication of staff and
consultants. Randy stated that the next job the Task Force had is to break
down the map into projects and then start putting price tags on them.
S. Approval of Minutes from July 13, 2004.
Motion to accept the minutes was made by Bruce Thomas and seconded by
Ann Meyer.
6. Business from the Audience: None
7. Division Reports
Parks and Facilities - Randy Westrick
Randy shared that the Board has asked the department to update the Special
Events Policy with collaboration from the Livability Task Force. Copies were given
to the Park Board to review. This will be placed on the October and November
agendas.
Recreation and Leisure Servtces - Barbara Nugent
Barbara shared that Mer School Club had started on September 7th, the first day of
school with over 400 children in the program. The ASe staff had a full week of
training which included lit Art, PE, Guiding Behaviors and Reaeation programming
and First Aid certification. Barbara shared with the Board that Donovan had
resigned with plans of continuing his education. The v~cancy for the Teen Scene
Coordinator will dose on September 20, 2004. Barbara shared that negations were
going to secure the Presbyterian Church for the Dance, Dance, Dance program.
The Disc golf presentation was a success, and the Pre-school programs will be
utilizing the Teen Centers during the day. Soccer started with 230 children
registered, which puts 7 - 11 children per team. The soccer fields have been ra-
configured so chileren will have more playing time. The football program is going
and Saturday, October 9,6:00 pm will be their first home game. Ann Meyer stated
that she had a complaint from a parent in which a pre-school program was
canceled. Barbara explained that only 2 children registered and it was not cost
effective to run the program at this time, but she has organized a cooperative
playtime with these children and their parents at no cost until the program had
enough participants.
Aquatics - Steve Newport
Report was in written form
8. Recreation Services Master Plan
Barbara presented the Recreation Services Master Plan to the Board. She
explained the necessary steps of the plan were to insure that all reaeation and
leisure services had the components, framework and financial structure to meet the
needs of the community. This plan is a vital component to the process of updating
the Park and Recreation Comprehensive Master Plan.
9. Community Center Task Force Progress Report
Randy gave a short report on the Community Center and shared that current
meeting had been postponed until October 4, 2004. The Board discussed the Park
Master Plan in which Herb questioned the expansion to the north and asked how it
impacted the Master Plan, with 150 houses being built and the talk of 600 more to
be built Randy explained the Neighborhood and Community Park process and the
future of such parks would need to be projected in the Master Park Plan revision.
Bruce suggested that if land needed to be purchase, it is best to do that now.
Rosetta asked about the appeals with the State and the cities population
projections and Randy assured her it was being worked out with the expectation of
an official resolution. Rosetta commented that the plan had to be very thought out,
Herb wanted the maintenance to be a top priority, Ann thought it was important to
finish the new parks all at once and not construct them in phases. All Board
members stated the need for bike racks and drinking fountains to be placed in all
city parks.
10. Future Board Business
· Special Events Policy
· Board Retreat, November 17, 2004 at 5:30 p.m.
11. Board Comment
Ann Meyer mentioned that Nelson Park had a lot of graffiti, and Cristal
Sandoval asked if the "Graffiti Busters. were in force.
Meeting was adjourned at 8: 35 pm
....
MINUTES
Woodburn Recreation and Parks Board
Tuesday, October 12, 2004
7:00 pm
City Council Chambers
1. Herb Mittmann, Chair, called the meeting to order at 7 pm.
2. Herb MittmaM introduced new board member: Brad Hutchison
3. Roll Call
Members present Herb Mittmann, Chair; Rosetta Wangerin, Vice-chair;
Ann Meyer, Member; Cristal Sandoval, Member; Bruce Thomas, Member;
Joseph Nicoletti, Member, Brad Hutchison
Staff present Randy Westri~ Director; Steve Newport, Aquatics Manager;
Paulette Zastoupil, AA
4. Approval of Minutes from September 14, 2004-
Motion to accept the minutes was made by Herb Mittmann and seconded by
Bruce Thomas.
5. Business from the Audience: None
6. Division Reports
Aquatics Division - Steve Newport
Steve Newport reported that the annual one-week closure for cleaning and
maintenance would take place October 23 - 31. On Saturday, October 22
there will be .Paws For A Cause- event in which people can bring their dogs
to swim in the pool before it is drained for cleaning. This Friday, October 15
will be Dive In Movie Night, featuring Shriek II. The opportuni~ for evening
swim lessons will begin in November, and approximately 500 -4 graders are
now being given swim lessons.
Parks and Facilities - Randy Westrlck
Randy Westrick shared with the board that Thursday, October 14 he was
meeting on the Pond Improvement Plan, and explained the permit process.
Bruce Thomas asked for clarification on the permits and Randy explained
that they were to deepen the pond to put a fishery in place. Herb Mittmann
then asked when the permits were given, how soon would the work begin
and Randy answered probably next summer.
The Mill Creek Greenway grant applications are due in mid February and the
beginning process will start in December.
Recreation and Leisure Services - Barbara Nugent
Report was In written form on Teen Scene.
Randy shared with Board that Barbara was attending the National Park and
Recreation Conference.
7. Special Event Policies
Randy explained the revision objectives the Board should be looking at
throughout the policy.
· Develop speciflc .pre-approved" set-up plans that direct sounds away
form residential neighborhoods.
· Reduce acceptable park boundary dBA limits.
· Limit the dJratlon of amplified soU1d.
· Restrict the times and days of when amplified sound is acceptable.
· Combinations of the above-listed measures.
Randy also shared that the Uvability Task Force was also working on it and
that Herb was planning to attend the next meeting.
8. Community Center Task Force - Kroc Initiative Application
Randy explained the opportunity of submitting an application to the Salvation
Army to build a Community Center. The City of Woodburn, Recreation and
Parks are asking for 24 million doIIS'S, which will include a 12 million
endowment The application asked for a split facility with an addition to the
aquatic center and then another facility built at Legion Park. The feasibility
application was due on October 1, 2004 and the Task Force will give a
presentation to the Kroc Initiative Task Force on October 28, 2004. The
Joan Kroc Task Force will decide on November 4, 2004 which of the
applications will be going on to the development stage. Out of 10 westem
divisions, only 7 or 8 application will most likely be accepted. The Board
was in agreement that the application was a great opportunity for Woodbum
but was concerned about the ownership of Woodburn's parkland. The
Board agreed that the presentation should leave the idea open to just a one
facility complex located at either park or the privately owned land on Parr
Rd. The Community Center Task Force is meeting, October 13, 2004 to
craft the presentation, and to select a presentation team. The chosen team
will give a practice presentation on Monday, October 25, 2004 to finalize it.
9. Future Boa", Business
· Special Events Policy
· Board Retreat, November 17, 2004 at 5:30 p.m.
· Next meeting on November 9, 2004
10. Board Comment
None.
Meeting was a~joumed at 8:35 pm
l'
Work.hop Meeting Notes
Recreation and Park Board
Wednesday, November 17, 2004
7:00 pm
Recreation and Parks Conference Room
1. ~.nt
Herb Mittmann, Chair; Rosetta Wangerin, Vice-ehalr; Ann Meyer, Member;
Joseph Nicoletti, Member; Bruce Thomas, Member; Crtstal Sandoval, Member;
Brad Huthison, Member.
Randy Westrick, Director, Barbara Nugent. Recreation Service. Manager;
Steve Newport, FactlitJes and Aquatics Manager; Dusky Steya~ Teen Scene
Program Manager, Paulette Zastoupil; AA
2. ~
Rosetta Wangerin started the group off in an actMty.~ pean".
Each person chose their favorite color of jellybean. Rosetta shared what each
jellybean represented in ~ity trait.. By using these jellybeans she
conveyed that we are all different, with different styles, whether we work. play.
live or learn.
3. eoard Ooerattsm
Randy reviewed the Boards responsibilities. Herb Mittmann reviewed meeting
attendance and stated that he e~ each member to call if they need to miss
a meeting. Bruce Thomas $uggested they look into a training on RQbertJ RYJu
Qf a~er. Bruce Thomas also stated that when the meetings are televised, it is
very Important to remember that the Board Is sending out a message to the
community.
4. IatalII Events pgU0(
The board went through the existing poticy and discussed what needed to be
changed. The Board discussed the sound at the parks and the variab1es that
dictate the sound dBs Is hard to d$termine such as weath&r, wind. placement
and size of speakers etc. The Board agreed that they need more experience
with dBa before policy change. It was suggested that next fall they would take
the new collected data to the City Council. The Board also agreed that the
duration of an event should be considered.
5. ~
City Council Goals
Randy explained the concept of the Council Vision, and how almost every city
project starts from this process and planning.
WRPD - 03.04 Major Objective.
Randy shared with the Board what projects have been finished this year and the
one that are 8tlll being worked on.
Randy shared that the permits for the pond is a slow process but still moving
along. Discussion on Legion Park and the new Pollee Facility and Herb
stressed how crucial the planning process was at this time to Include park
expansion In the future. He shared that he was on the committee to protect the
Boards interest.
Communltv C8i1W
The Community Center Task Force is meeting on December 8 to continue the
plaming process.
On December 14 a working plan will be discussed. Randy shared with the
Board a chft of 8 detailed map of the MiD Creek Greenway Trail through
Woodburn.
Randy tDCplalned he state has projected the growth for Woodburn'. population
at 34,000 by yetJI' 2020. He stated that the Comprehensive Plan will need to be
revised to justify the purchase d park aaeage. The Camp Plan will include a
Recreation Plan and the draft will be ready by June 2005.
The Board agreed to follow the planning of the Pollee Facility. Randy explained
the 20 yr and 6 yr CIP. and the SDe system to the Board.
Steve Newport reported on the Aquatic Center plans for 2005
· Resurface the pool
· Removal of the front COWlter and remodel guard office
· Put in exercise equipment for revenue
· Add aerobic programming for revenue
· Partnership with Woodblm Fitness Center
· Work with the High SChool to include Uf~uard and WSI in the curriculum
· Expand school group swim lessons to ~ grade
· Paint mural on swimming poll waD and locker rooms
Barbara Nugent shared her Budget request and Justification for the Leisure
Services DMslon. (attached)
~
· Community Center
· SDe revision
· Complete Hermanson Pond
· Complete Centennial Park
· Re-open Aquatic Center on Sundays and afternoons
· Coordinate Legion Park and Police Facility
· Acceas the health of park trees
Future Board Business
Next meeting - December 14. 2004
· MID Creek Greenway Maetel' Plan Draft Review
· Special Event PoUcl81 Revision Recommendation
Board comments
None
.,.
MiD Creek Greenway Task Force
Meeting Notea
January 11. 2005
Membert present Alexandra Slone. Randy Westrick. Dan Hoynackl. Richard
MorrIs, NSI'q KIrksey, David Torgeson, Jan La Follette. Rosetta Wangerin, Brad
Hutchison, Robin Straughan, Jeane Mey
1. Call to.order
Informal start at 6:00 pm.
2. Mill Creek Greenway Review
~ gave a Power Point presen1atlon that showed the TasJ(s Force
work to the present. The committee had the opportunity to review and the
following points were added.
· Trail heads need to be integrated with the City bus route
· Decision to be made on how trails wiD be marked
· Name change suggested for Hermanson I. " or III
3. Mill Creek Greenway Task Force Priorities
The Task Force was asked to come up with project priorities including the
implementation and construction of the greenway project. These priorities
will be put in the final draft in February.
Adjournment 6:55 pm
Next meeting February 8, 2005
WOODBURN
Incorporated 1889
o R I: (; 0 N
August 5, 2003
MichAel Linde
Lead~ Putnenhip Prognms
National Park Service
909 Fint Avenue
Seattle. WA 98104
Dear Mt. Linde:
SUBJECT: REVISED NPS R.lVER.S & TR.AlLS APPUCATION LE1TER - MIIL CREEK
GREENWAY MASTE.R PLAN
With this letter, the City of Woodburn requests assistance &om the National Puk Service Rivers, Tnills and
Conservation assistance program. Information describing the project is provided bel~
1. Project Title and Description
The Mill Creek Greenway Master Plan project seelu to develop a comprehensive guide to the acquisition,
development, public use and management of Woodburn, Oregon's six-mile long greenway corridor. The
Woodburn Recreation and Pub Department will be responsible for implementing this project in
concert with other City Departments, private property owners, interested public agencies, individuals and
special interest groups.
The Mill Creek green way includes a six-mile corridor that connects City parks. schools. neighborhoods
and" a downtown business district. With consideration to the sunounding neighbomoods. the plan
should consider aU the pressuUa on the watershed including:
C Recreation;
C Stotm water management;
C Non-motorized traosportation;
C Flah & wildlife;
C Outdoor education;
C Private property concerns.
C Scientific explontion;
C Utility rights-of-way; and
o Water quality.
This project is a priority. The City's 1999 Pub and Recreation Comprehensive Plan Update states in
Policy 5 that it is the City'. policy to manage the Mill Cteek corridor aa public gtccnWlys and pathways.
Policy 6stt.tea that the City\ policy is to provide. continuous pubHc greenway and pathway system and
to acquire privately-owned segments and seek dedications of floodwa)'land aeek comdon for natural
ueaa. neighborhood recreation uea.a. open 'paee ancl tnnsportation. The Mill Creek Greenway MAster
Plan should provide the City with . specific and strategic: phn to rutfiD. PoUdea S & 6 of the 1999 Parka
and Recreation Comprehensive Plan Update.
Located in the North Willamette VaDer 17 mDea north o( Salem and 30 mDea south of Pottla.neJ,
Woodburn 11 a growing City of 2t.000 people. The Oty'a hedtago it d1vene. Woodbum iI the
R.ecra.doA aa4 .arb DepartmeDt
1.70 MOfflputy Strut · \VooJhrll, 0"P' "01f
PII. sos.,U.1114 · F" SO.J.9U-,Z44
"It
,,- '.
Rnbed NPS lUTen k TralIa AppllcatlOll Letter. Mill Creek Greca"., Muter PI.,.
.2.
largest City in Oregon with a Hispanic majority (51%). Approximately 11 percent of
Woodburn'. population is Old-believer Russian. Because Woodbutn'a neighborhoods are
ethnically mixed and because the MiD Creek Greenway coutSes throughout much of the City, the
project wiD serve about half of Woodburn', residents. The Mill Creek Greenway is located no
more than flVe bloclca &om about half of Woodburn', residences.
The City has taken specific measures not only to communicate with our Spanish speaking
community. but also to reach out and involve Spanish speaking residents in policy making
processes. Last year, the City hired Javier Perfecto.. Public Information Officet. Javien duties
include tnnslating public documents and information materials and maintaining lines of
communication within Hispanic communities. Javier haa also developed relationships with
Spanish language media tlut the City uses to disseminate information and promote programs.
His efforts to help the Recreation and Parks Department have been very effective. Javier
routinely translates meta and other Department promotional materials. He was inst:rutnental.in
developing a connection with the Hispanic community as a put of the Recreation and Pub
Board's recent community park master plan process.
The City has had sporadic success in implementing the Park and Recreation Comprehensive Plan
Update's Policy 5 and Policy 6. Currently the City owns about one linear mile within five
undeveloped parks and other properties. Minimal development haa taken place on these sites.
These sites contain no fomWly developed tnils. Most of the properties were acquired .. part
of park acquisition negotiation or were dedicated by developers. This summer :md fall, three
significant projects will begin.
Q On July I, 2003, a wetland enhancement project will begin. This project wiD enhance
wethnds in Hermanson Park m. A local developer will construct the project to
mitigate wetlands significantly disturbed during the construction of a residential
subdivision.
Q The City is completing negotiations with a property owna: for a parcel neighboring
Legion Pm. This property includes about V.. mile of front2ge on the Mill Cteek
Greenway, thereby doubling the Greenway length bordering Legion Park.
CJ The City has q1Wified for a Wildlife Habitat Incentive Program (WHIP) grant totaling
$50,000. Working with the Natural Resources Conservation Setvice and the Madoa Soil
and Water Conservation District, the Woodburn RecreatioD and Pub Department will
utilize a put of this grant to develop a aite plan for the improvement of Henn,"1OA
Pond Gtant monies are also available for the construction of habitat improvements.
While the Park and Recreation Comprehensive Plan Update lists Greenway development.. .
priority, mote progress toward implementing Policies 5 & 6 haa not been accomplished for a
vadety of reasons. F'tnt, park planning and development efforts as well as budgetary .resources
have been devoted to other priority projects. This include. construction of a 25-acre sporta
park and a skate park. Secon~ the City has been relUCt2.nt to sWt projects, apply fot fuading
and commit budgetary resources to the Greenway without a good muter plan. The HermauoQ
Park In project WI' approved because it included a complete plan and was completely MU:led.
The City would have lo.t the opportunity had action Dot been mkea in 2001 to approve the
project. The WHIP provides funding for habitat improvement and specific site pbnni05
Again, these projectJ were pW'lued to take advantage of opportunities that -would otherwise be
IOlt if t.cUOD wete not taken.
l\MIecl !liPS RIven Ie Trail. AppllcatlOD Letter. MID Clftk Greeaw.J Muter Plaa
.).
..,...,
2. Resource Importance
Thc Mill Creek Grecnway is sccn as a nluable resource throughout Woodburn. Many neighbors
who live along the greenway appreciate the wildlife, open space and ICea.ic views. The greenway
is importlnt in managing storm water within the City. The City's Pula and Recreation
Comprehensive Plan Update notes that some propertiea could serve II ndghborhood parka in
arets that do not have neighborhood patb nearby. Loal school elallset have used the grecnway
as a laboratory to study biology. ccology and water quality.
Recently, Mill Creek has become the site of intense scientific interest. Scientific digs in Legion
Parle and along Mill Creek's tributaries have unearthed Ice Age bison, sloths, beat; beetles,
mammoth, dcer. elk and other an.imala. These digs have uncovered evidence of human
habitation in the area nearly 12,000 yean ago. This evidence includes human hair and crude
tools. A scientific project sponsored by the Institute for Archaeological Studies found a newly
identified lee Age bird species, Teratomis Woodburnmris. TbiJ Teratom wu an ancient bird
of prey with a wingspan tobling more than 14 feet.
3. Anticipated Resulu
The City seeks to develop a master plan that prioritizes and babnces the interests of each of the
activities listed in item 1. The plan should pwride a frameworlt to ~ develop and operate
the greenway as a system. This framework should provide a basis to justify funding from local
sources and outside grants to acquite and develop the property. Specific elements of thc plan
should provide the fonowin~
a A detailed map that shows the route of an d-weathCJ; non-motorized pathway;
a Descriptions of levels and types of development and recommended a.ctivities fot each
segment of thc Greenway;
C Strategies for acquisition;
Q Punding sources;
Q Recommended phasing program; and
Q Acquisition and construction costs estimates.
The process of developing the pbn is important. Many of the propettica cua:ently in Oty
ownership and properties that could be in City ownership bound private residential pmp~ It
is impormnt that the plan promote the values of stewarding this natunl telou<<e, reaeation,
urban wildlife, wise .&naMgemCOt of stor.m water. phyaical fitnesl and non-motorized
transportation. The planning process should build . aeoae of COO"Mnnity owneahip that
stimulates public involvement in each phase of project development. Local scouting groups
have expressed interest in helping to develop tnils, sttuctutes and intetpretive and access
facilities within thc Mill Creek Greenway.
4. Support for the Project
The project enjoys considerable local public support. Below 11 a matrix that identifies loc:a1, state
and fcden1 governmental and nonprofit organizations and how they are interested in the project.
,..
Rcvlsc4 NPS lUvm It Tralll Appl~tloa Letter. MID Creek Greta"., Muter PI...
....
~ ~- ~
, '
Woodburn City Council
~m Recreation and
Pub Board
~um &creation Ilnd
Pub Deputment
WoodburD Public \ll4brb
Department
~ School Dittdct
&,s Scootl of Amedca
GRCaWaJ ocigbbora
Madoo Soil and Water
Cooservatioo District
Natunl Retou<<e
Coasenuion Service
O<<goa Deputment of FISh
" Wi1d1ife
v.bodbum DowntoWn
~~
Otegoo Pub and RA:aeatioo
Dept.
Odes of Hubbud "Auton.
SlvatoaHospital
The City Council hu placed I priority on developing the grcet\w.y corddol' for
multiple use. indudinR recreation, non-motorized tl'InlpOCtabon Ind storm water
management. The City Couaci hu adopted. redulion io INpport of the
A Hcadon foc AnlItancc 1ft late or Au It.
WRPB " appointed by the City Council to telviIe the &creation Ind Pub Dept.
and Couaci on reactdon. park and opea IpICc matted. The Board is ccady to
convene mcctinp and hold meetings IS . part of the Mill Creek Greenway pJuninc
IOCeII.
WRPD is the managing aceocY that willlmplement the plan. The Deputment will
coordinllte all community outreach. including mdinga, prell rdeues and public:
preaenbbona. Through WRPo. Cunding II avaiJabIe through the City'l Pub and
Recteation S ItcmI Dev meat Cb
WPD bas an iotl:mt io managing the storm water that Mill Creek cardes. They alto
Implemeat the CitYI Transportatioo Plaa that ideotifiel the grecoway III . IlOD-
motorized ~ WPD wi! have Itaff available to help integrate tmasportadoo
aad ItonD water t into the Malta Pba.
WSD duaca use the ga:caway U Illaboatoq ud Me Interested in the pIasmloa and
ent of the reIOUlU.
Loa! Scout troops ale intelelted in puticipt.ting In the planning and development
of the penway. Seveal &gle Scout ca.odidatca have expressed inteseat io
coaatructioa roO in the
MOlt resideatiallleigbbon witbIo the corddor are intelest1:d in ill fubUe. Wheo
WRPB reviewed plaos for the HetmanlOA m enhancement project. they 'Wtked
with about a dozen n' bora to balance intereslland devd a wocbble
MSWCD has provided techDkal assistance to improve babitM along the Creek. ThCJ
wiJl usist the City with obt:aining funding through the Nl\.CS and Oregon WAtetshed
&hancement Board.
Approved a $50,000 WHIl' grant for the Mm Cteek couidor. $1,000 w.u spent
tin . widUn the _ in . Park.
ODPW is intensted in establishing a wum water 6ahcry in Hcsl1W1SOll Pond if
babltu COl1ditioo& Me somL
The ~ iI oo1y. few ltepa from Woodburn.. downtown busioeu diatdct The
WDA bas u interelt 10 in lana to the ftIOUl'ce,
OPlUYa tmiIs DmaioD caa provide tccbllial uaistaac.e and tail ~ Fuodio.g
tbloagb OPRD illIIo aniIabIe tIuougb the Land at WAter Coaterntioa Puad aad
Loail Gcnanmesat Gaat
n.c.c Cities Me dawDatIcuD from Woodbuna 00 or aeu the MiD CRek coaldor.
have Incaat in . Ie . cormectia tnD.
Sivertoa HOIpitaIIs . partner with WRPD OIl sevenl pIOjcct& The HOIpitlaI
donated MODCJ toWIRI construction of the Cky's S~ Pull and is . co-tpODsoc for
the: City'a annuM fami1y fun roll. They ue wi11iag to help the City promote pbydcal
fitneu WIlkin and b din In the tail tern.
Enclosed ate letters supporting this request for assistance. Also enclosed is a City Council
resolution supporting the project.
5. Rivets) Trails and Conservation Assistance Program Role
Woodburn's Mill Creek Greenway comdor is J nu.gnificent untApped localrelource. AI outlined
within thille~ of application, it can sene many different interests in many different W\ya.
,. ..
J\nbecl NPS Nvc,. It Tnlla Appllcatloa Letter. Mill Creek Gree"".)' Muter PIaa
.5-
The City leeks RTCA assistance to help develop. plan that balances theae interests and guides
the funding. specific site planning. development, management and public use of this reaoUfCe.
Thank you for your interest in this project. The wise development and use of the Mill Creek
Greenway is important to our future. This resource can make Woodburn more atthcttve. provide a
place for recreation where we can become healthier in mind and body and the greenway can be t.
place where \IIle learn to appreciate the natural world uound us. If I can offer any more information
OD Woodburn or this project, please do Rot hesitate to call or write to my e-mail address at
randy.westrlck@d.woodburn.ofous.
Sincerely,
,()# Il-A-. ~
D RmdaJI Westrick
Recreation and Pub Director
End.
f )
1"
..- - "
COUNCIL BILL NO. 2467
RESOLUTION NO. 1732
A RESOLUTION SUPPORTING A LETIER OF APPLICATION FOR TECHNICAL
ASSISTANCE TO THE NATIONAL PAR]{ SERVICE RIVERS AND TRAILS
PROGRAM.
WHEREAS, the City's Parks and Recreation Comprehensive Plan Policies 5 and 6 calls
for the City to acquire and develop a continuous public greenway and pathway system within
Mill Creek Greenway corridor, and
WHEREAS, significant public interest exists in the Greenways for recreation. fish &
wildlife, storm water management, non-motorized transportation, education and open space; and
WHEREAS, a broad cross-section of Woodburn has expressed interest in Greenway
issues including W oodbum School District, Scout Troops, OSU Extension, Silverton Hospital,
W oodbum Downtown Association, various Greenway neighbors and Marion Soil and Water
Conserv~tion District; and
WHEREAS, the National Park Service Rivers and Trails Assistance program provides
technical assistance to local communities to help aCcomplish specific recreation and conservation
projects; and
WHEREAS, the City of W oodbum d~ires to participate in this technical assistance
program to develop a master plan to guide the acquisition, development and operation of the Min
Creek Greenway; and
. WHEREAS, the Woodburn Recreation and Parks Department has submitted to the
National Park ServiCe a letter seelnng assistance and will provide staff support and coordinate
community outreach for the project; and
WHEREAS, the Woodburn Recreation and Parks Board has reviewed the Recreation and
Parks Department's letter seeking assistance from the National Park Service and supports the
project; NOW, THEREFORE,
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
That the Woodburn City Council supports the Recreation and Parks Department's letter
requesting technical assistance &om the National Park Service.
Approved as to ronn:=b.~ ~ ~ ... ~... t S - '2" 0 X
. N. Robeat Shields, City Attorney Date
Paso 1- OOUNCIL BILL NO. 2467
RBSOLtmONNO. 1732
. ,
,
,
Submitted to the Mayor
July 28. 2003
July 30. 2003
Passed by the Council
Approved by the Mayor
July 30. 2003
Filed in the Office of the City Recorder
ATl1!Sf: ~ ~~
Maiy City Recorder
City ofW oodblll11. Oregon
July 30. 2003
( )
\
pago 2 - COUNCIL BILL NO. Z467
RBSOumONNO. 1732
'It
au BXTENSION SERVICE
Marlon County
- .
r'
l )
.
ORECON
STATB
U'UVEISITY
MaIIng address:
PO Box 7695
Sf~) 0fe00t197303-0161
-.' SIll McIresa:
Marton County Fair
BIdg KK
Oregon State Fairgrounds
2330 1~ St NE
Salem. ()regon
97301
.,)803) 803-687-7897
File (503) _1e59
tt\IIII:
~MlOONtate.edu
July 18, 2003
Randy Westrick
ReoreaUon and Parks Director
City of Woodburn
270 Montgomery Street
Woodbum, Oregon 97071
Dear Randy:
This letter Is In support of your request for technical assistance from the National Park Service
to develop a Mill Creek Greenway Master Plan through the national park Service RIvers &
Trails Program.
This effort directly Ues to my work with Sustainable Communities to build capacity, Improve
livabll1ty and quality of life In Marlon County rural communlUes. Speclflcally, I see us linking In a
number of ways on other projects that I either manage or to which I am connected:
1) Cascade Scenic Railway, Inc. passenger excursion service, when operational, win
bring visitors without vehldes to downtown who are willing to explore community trails
and other economic activities In Woodburn. There are also several economic
development projects and educational components that link with Chemeketa
Community College Woodburn Campus.
2) Restoration Wednesdays Youth Watershed Education and Work Program - High
school students hands-on work and learning about natural resource enhancement and
management and Its role In creating a sustainable community In harmony with Its
environment.
3) nUe III Mer-school watershed Education activities could also Include a laboratory
opportunity for the Watersheds. Wildlife and What-Not after-school science class. but ....
special program for Woodburn students can be created (and supported through this
grant for transportation end other educational costs) so that youth can be Involved from
planning to Implementation to maintenance of the greenway.
4) The SHver Falls Tour Route, of which Woodburn 18 the anchor community. will be
working to upgrade their national status 88 a scenic route. It Is also tied to T -21 funding
for potenUal enhancement proJects with communlUe8 along the route.
5) Ongoing work with the Pudding River Watershed Council and its efforts to complete Ita
assessment of the watershed can help bring other local partners to the table.
Additionally, Randy, I would be willing to serve on an over site plaoolng committee 88 well 88
assist In faclltatlon and outreach to broaden the partnership with other regional entities, and .
can contribute up to 3 hours per month of my time to the project.
Please let me know If I can be of further assistance at this time.
Best regards,
lJJw t#~.
Dan Hoynackl
~ 4-H Youth. FamIy & CommunIty o.v~ Forettry and ExteneIon Sea Grant PIOQf1II1I. oregon
Sta.. UnIvetIIty, Unlted Statet DeputmenI of AorbAn, and Oregon counaee oooperatIng. The ectenslon 8tMoe
offnltl PfOQrImI and rnatertalt equally to .. peope.
"J\tl(wila
\ },~ fiw II E..:\LTJ'1
...d ~dr:I)/( ~lN E
693 Glatt Circle
Wllodhurn, OR 97071
I>laRllolltlc ImaRing
Suit\.' I
(~01) 982,"862
Women'. Healthcare
Professionals
Sult~ 2
(503) 982-0828
Center FM
Womens'l Health
Suite 3
(503) 982-'1877
Medical Specialilta
Suite ..
(SOJ) 98-2""1878
/.- '\ Nutritional Counseling
, . Suite 4
. (S03) 982-4879
Community Health Education
&. Outreach
Suite S
(S03) 982....571
~...... .'
July 17, 2003
Randy Westrick, Director
Woodburn Recreation & Park Department
270 Montgomery Street
Woodburn, Oregon 97071
RE: Mill Creek Greenway Master Plan
It Is our pleasure to offer support for this extremely worthwhne project which
wi. enhance the health of the community.
Tukwlla Center For Health & Med1cIne. 88 a part of Silverton Hospital. is
proud to be a Iong-standlng-partner of the City of WOOdbum In CCHponsorIng
the Annual Waifs Run and providing financial assistance to such projects as
the Gazebo In Settlemler Park and the newly-opened Skate Park. Our many
coUaboratlve projects with the City and Woodburn Together to promote the
livability of the community 1n support of children and famlHes certainly help
make Woodburn, "The City of Unity". a community that truly values its
diversity and provides activities for all.
Our Center provides many programs for the enhancement of the health of
our vanous populations. Many of our outreach education topics. such as
Diabetes, Cancer and Stress Management constantly preach the edict of
nutrition and exercise as a way cI combating or preventing disease. The
clients of Tukwlla Clinical Weight Management and the Tukwila Fitness
Center would benefit greatly from additi0nai trails and waDdng spaces.
CUrrently there are few places In WOOdbum to be able to walk that 8re not
sidewalks bordering busy streets. Most of the clients that we see In our
programs are either seniors or people for whom walking Is the best exercise
either because of Rmltatlons caused by obesity or health restrictions.
Providing a greenway would enable these community members to get the
exercise they need In 8 very pleasant local setting. Overweight and obesity
are problems of mounting Importance and we fully support any and all efforts
to make our community -exercise friendly'".
: .
. ~/.
,..
,1''''' .....
We win also promote In the plaoolng, construction and operation of the
system through our community publications and visible visibility c:A our
support In the meetk'lga held here at ow Center and would be wtllng to
participate In any public forums or committees assoctated with the project.
This 18 really a good Idea to promote the health and well-beIng of
Woodbum'& femlHes and slgnlffcant senior population and we will anxiously
await Its availability for referral d our clients.
Sincerely,
c~~
Cathy HeIsen. RH, MBA
Manager, Community Health Education & Outreach
,,~,
,BSN
Director, Women's Health &
Clinical Weight Management Program
( )
I
I
"
\
\
.
.
.
.
.
.
.
.
.
Jou Ouml
1040 WI1aoa
Woodbum. OR. 970'7\
(503)981,6140
July 25, 2003
\
,
Randy Westrick
Woodbum Recreation and Parks Department
270 Montgomery Street
Woodburn, OR 97071
Dear Randy:
Thank you for telling me about the City"s plans to create a master plan for the Mill
Creek Greenway. Our family has lived next to the Hermanson Park m section of
the Greenway for the past 13 years. The Greenway bas a great deal of potential to
give all ofus in Woodburn a place for recreation, walking and bicycling and to
enjoy nature.
Our neighborhood has many families with children. We have no developed
parkland or schools where children and families can go to play. The Greenway
properties hold potential for playgro\Ulds, playfields, picnic areas and otbec .
recreation facilities that our neighborhood needs. Completing walking and bicycle
trails win provide our neighborhood with needed links to the rest of Woodburn.
Many of the streets in our neighborhood were constructed without sidewalks. These
trails will give families safe places to walk and bicycle.
Again. thank you for rowng us aware of this project. We look forwud to
participating in public meetings that win shape this plan and seeing tho Oreenway
developed as a place for families.
p~
Joan Garren
~~'..,. ;.: .. ';' ........'11 ~t" ,.... ~
,',lio1;: "I\!'t: ""f ~"'i,'f., ~'t~ .. .' i ~"" r~7 ~'...... ':ot). , :.1-4
~.."-.,,~. ~~,,~'. :,": ~. '-..~).':':'~ :f......i,.~<.!~.........~.; ;,":.... \", l. "'.~ ~\' ~. j:,~/.'r
~"'.titf'....\" I'~' . ...,....,..t~..-t.1~~"Qr1 . . .\4f"~ ... '-
:~r1;'\':'<~.\ .:;.;rJ:~,'~';:3."(,~';i'/~'.:>'~~;:'/':'. ", :".,': . . ::"~~
". , .
. . . . . . . . . . . . . . . . . . . . . . .
1"
~
r '.
\
Marlon Soli and Water Conservation District
3867 Wolverine St NE. Suite 16 · Salem. Oregon 97305 · Phone (503) 391.9927 · Fax (503) 399-5799
National Park Servicet Assistance
July 28t 2003
To Whom It May Concern:
The Marion Soil and Water Conservation District submits this letter to you in support of the City
of Wood bum's grant application to develop a Greenway Master Plan.
( )
Part of the mission of the Marion Soil and Water Conservation District is to support residents
throughout Marion County in developing riparian areas and greenways. Tho District does this by
providing technical assistance, education and assistance in obtaining grants or cost share funding.
Randy Westrick, Recreation and Parks Director for the City ofWoodbum, contacted the Marion
Soil and Water Conservation District in June 2002 for ~e above mentioned assistance with the
Oregon W at~hed Bnhancement Board's Small Grant Program. After discussion with the
USDA-Natural Resources Conservation Service, it was decided that the Wildlife Habitat
Incentives Program (WHIP) would better meet the needs of the City ofWoodbum. WHIP
p~vides funding for the purchase and installation of plants in riparian areas. Projects like these
are also important to water quality and wildlife around watersheds. The City of Woodburn's
WHIP project began this spring with a 2.5-acre tree planting project, and it will continue over the
next few years with other watershed restoration projects along the Min Creek greenway.
The City of Woodburn is part of the Mill Creek Watershed, which is part of the Pudding River
Watershed. Mill Creek flows into Senecal Creek, which in turn flows into the Pudding River
near Aurora. The Pudding River Watershed is habitat for the Upper WiUamette Steelhead, listed
under the Endangered Species Act. The Pudding River is also on the Oregon Department of
Environmental Quality's 303(d) List for water quality limitations due to baeteria, high
temperature and toxins. Finally, a few miles below Aurora, the Pudding River discharges into
the WiUamette River in what is known as the Newberg Pool The Newberg Pool area is
presently under intensive study to determino the cause of fish deformities.
The City of Woodburn has been proactive towards streamside management and improving
riparian habitat, and the Marion Soil and Water Conservation District is committed to helping
them reach these goals. The National Park Service's grant would greatly assist all the
stakeholders to address these watershed and riparian concerns.
Sincerely,
~~-
Monto Graham
District Manager
CONSERVATION. DEVELOPMENT - SELF-GOVERNMENT
( I
INSTITUTE FOR ARCHAEOLOGICAL STUDIES
4235 S, W. WESTDALE DR. PORTLAND, OR. 91211 SOJ..292-59862
July 31, 2003
Mr. Rand)' Westrick
Recreation and Parb Diroctor
City ofWoodbum
190 Oarfleld Sb'cet
Woodbum. Orcson 97071
R.e: Master plm for the Mill Creek Oreenway
Dear Randy:
TbanIc you so much for kc:cping us infonned on the City's plans for the Milt Creek drainap.
M you well know, this is a phonomenaUy important paleontological and palcoarcbaeoloBical
resource area.
Please ~l free to share our annual reports with NPS. The fact that the Mill Creole area of
Woodburn represents an intact stratigraphic; record of the last 12.000 yem is ilnprcssivc enough.
( -) But, whon you add the mesafaW1al, botanical and archaeological material contained within these
s1rata. tho area's signiftC&llCO can not be ignored. Additionally, PS 1hc WoodbWll area was
imprde4 by tho Missoula floods, tho dtainap also hu significance for any Ice Ago Floods
in1crpretive wort. Obviously, tho flood deposits are also intact at Woodburn.
~ ( discussed with your planners at OM point, tN$ 4raioaSO woul4 be tho idcal1ocatioft for an
iatetpretivo c:eoter. The location of tb6 Mill Creek drainap puts it leu 1baa 30 minute. trom
Portland. only 4 ",mutes oft'1Dterstato '. aacl near the Oregon Gardens. The area'. intact soils,
contalnioa pelerdotosical. botanical attd pal~haeological deposits ue easily interpreted, an4
aro CldI.oly aipdfiOlllt to MSCarChen today.
A Rancho LaBrea type of outdoor interpretive area would be wonderful, .specially wben linked
to indoor oxhlbJ1ioDt of the roafore u it went throup changes &om ".000 yBP until today.
Please do not hesitate to let NPS know that tho State repository Cor fossill will happily iDstaU
exhibits of me~una. assist with sipase. and develop diol1lllUl$ fOf your audiCDCC. IAS. of
cowse, wiU bo doll8bted to assist with the In)hacological tomponent
Good luck with this cndc&vor. . /1
dkt~- 7' dr~ /!Y 4/.
Alison T. Stonser, Ph. D.
Dir~tor of R.csear~h
't
~.. ..,
I I
\. .
~
Puddifig River
WATERSHED COUNCIL
July 30. 2003
D. Randall Westrick
Woodburn Recreation and Parks Department
270 Montgomery Street
WoOdb~ OR 97071
Mr. Westrick,
I was pleased to hear of your proposal to develop a master plan for the Mill
Creek Greenway. I work for the Pudding River Watershed Counci~ a group of
volunteers interested in stream enhancement projects. The watershed council
supports projects that wiD improve tho quality of streams for the benefit of
recreation, wildlife enh9DCeD1en~ and imp-oved water quality. Woodburn is an
important urban center within our area of interest and we would welcome an
opportunity to be involved with the proposed Greenway planning and
development
C)
Owing the past year I have worked with a local school on Mill Creek
supporting their science education program on the natura1 processes of that
stream. I am also a SOU and Water District employee, and I understand that in
the past year, the Marion SWCD has also supPorted planting and restoIBtion
activities in that stream. Through local'collaborations like these. I hope that
Woodburn Parks and Recreation will be able to provide residents with these
Vislon increased recreation opportunities and natural area enhancements along Mill
A sustainable Creek. .
healthy watershed
Mission
The PuddlnS River
Watershed Counal wlU
proYlde oppcxtunltJes for
tJiose who live, work, play,
and derive beneftta fron\ the .
PuddInJ Rmr Watershed
to cooperate in promodna
the hearth of the watershea.
and the social and economic
benefits to the communiUes,
and to ~tect and enhance
the environmental,
historical, and cultural
aspects of the watershed.
Sincerely,
Scott Eden
Pudding River Watershed Council Coordinator
38e7 WoIvtdne StreetNl.Su1te 16
Salem, OR 97305-04287
5OS-566-S918
,,"
{
D. Randall Westrick
Woodburn Recreation and Parks Department
270 Montgomery Street
Woodburn. OR 97071
Dear Mr. Westrick.
It has been brought to our attention that the City ofWoodbum is seeking to expand on the Mill
Creek Greenway project. This is a highly important project for the community as a whole and
will increase the opportunity to expand educational opportunities for everyone.
The importance of the Greenway and the Archeological sites along it may provide an opportunity
for expansion of educational programs.
( I
We consistently seek opportunities to develop partnerships in an effort to expand educational
opportunities for the Woodburn cOmmunity. The Mill Creek Greenway project will provide an
opportunity to expand that partnership. The continuance of Archeological digs is important as
well as other activities. such as health and fitness trails and nature studies related to the ec0-
system.
These opportunities will be available for everyone in the community and will greatly enhance the
quality ofllfe for everyone.
Chemeketa Community College will work in a partnership with the City of Woodburn in
offering any educational opportwrlties that will benefit the community and serve the mission of
the college.
Sincerely,
_~~/k~
H Franklin, Director
Chemeketa Community College
Woodburn Campus
WOOClWRN e&nER I 120 E. lI'ICON STREET I WOOO8URN. OREGON 97071 I PHONE: 503-981-8820
,.
I'
i
\
Woodburn Downtown Association
P.o. Box 349
Woodburn, OR 97071
Tuesday, July 29, 2003
Randy Westrick
Recreation K Parks Director
270 Montgomery Street
Woodburn, OR 97071
."
The Woodburn Downtown Association has learned that the City has
requested technical assistance from the National Park Services's Rivers
and Trails Program to develop a master plan for the Mill Creek
Greenway. The Downtown Association is in support of this request.
( )
The Mill Creek Greenway provides unique opportunities for nonmotorized
transportation in our community. In fact a tributary of the Creek
passes very near our downtown district and will create valuable link
between downtown and residential areas.
An asset such as this will bring a collective benefit to the community
at large. currently there is no defined walking area in Woodburn. We
have several tree lined streets, but many of them have high traffic.
The opportunity to develop a low noise, no traffic walking and biking
path with water would enhance the livability of Woodburn.
OUr Association looks forward to working on developing the plan. We
look forward to working the City as well as other organizations and
individuals to create this plan.
~
Bruce Thomas
President of WDA
.')
a
'"'
.b
-,
('
..
Memo
I '
\
WO.OpBURN
11'0"0,.,,1 f",
RIDEA.'1r.tl >>op.AllCSDBPAXI\ENl'.mM:'tnGc:N!a.YS\'II!EI'.WOCXlIUIN, ClIlB::;Q.l 9'iV71
~ (5m) 982-5265 · PAX: (S03) 980-Ut&
DateI February 26, 2004
TOI
From:
SubJecta
Greenway Task Force _ _ )
D. Randal Westrick. Recreation and Parks DlrectoI'~
VIsIon Development
In addition to the general direction the 1999 Plan Update provides, the Recreation and Parks
Board and an Informal meeting of Greenway advocates have estabnshed a list of Greenway
Issues. This list Is outlined below. The Task Force Is encouraged to review and amend the
list
{ )
. Seniors
. ScIentific
. Public Utilities
. Water Quality
. Transportation
. Wildlife Habitat
. Private Property
With consideration to the general policies and standards from 1999 Plan Update as weD as
other Issues Dsted above, the Task Force Is enc:xx.raged to develop an over-archlng vision
statement that desa1bes what the MiD Creek Greenway will look like and do for Woodbum
when complete. The Task Force may want to discuss this item at the March 2, 2004 meeth:lg
and finalize the statement In Aprl.
. Stewardship - PubllcJprivate
. Art/photography
. Education; K-12, regional,
statewide
. Open Space
,.
MILL CREEK GREENWAY MASTER PLAN
DRAFT - OCTOBER 20, 2005
GREENWAY TASK FORCE
PAGE 2
Mn..L CREEK GREENWAY MASTER PLAN
Draft - October 20, 2005
Greenway Task Force
1. Executive Summary
The City's 1999 Parks and Recreation Comprehensive Plan
Update outlines policies regarding the Mill Creek Greenway.
These policies state that the City will manage the Mill Creek
corridor as a public greenway and pathway that includes open
space cycling and walking, nature study and recreation. The
Update further sets as City policy that the City will acquire
privately owned segments to provide for a continuous, publicly
owned greenway and path system.
In 2003, the National Park Senrice's (NPS) Rivers, Trails &
Conservation (RTCA) agreed to provide staff assistance to help
draft a master plan for the Mill Creek corridor and tributaries.
Ten letters of support from local organizations and individuals
supported the City's application for technical assistance.
To assist City and NPS staff with the project, Mayor Kathy
Figley appointed a IS-member Task Force to provide a public
forum for the effort. The Task Force assiste<t,with gathering
base data, a resource inventory, conducted workshops and a
public survey, reviewed work product and advised staff and
Recreation and Parks Board on Greenway related topics.
The centerpiece of the Mill Creek Master Plan is a backbone
trail that runs the length of the City from the south near
Hermanson Pond to the north near the Tukwila Golf Course.
The backbone trail is multipurpose that will be designed for
bicycles, walkers and light maintenance vehicles. The same
type of trail also extends along the Goose Creek and Southwest
Tributaries.
Primitive pathway systems that support natural trails are
proposed for the Hermanson Pond area, Legion Park and
Woodburn High School. The Legion Park section is the site of
significant paleoarchaeological discoveries. This area has
opportunities for unique environmental interpretation of natural
history.
This plan is intended to provide a basic roadmap to accomplish
the policies prescribed in the Parks and Recreation
Comprehensive Plan.
2. Background & Context
In 1946 the foundation for the Woodburn Recreation and Parks
Department was established when a partnership that included
local churches, civic organizations and the City established the
Recreation and Parks Board to oversee the management of the
City's first park, Settlemier Park. The City's park system
continued to grow as a group of concerned citizens helped to
purchase property and set aside Legion Park as a public park.
From the time it was established, the Recreation and Parks
Department has enjoyed significant public support. This
support was demonstrated early in the Department's history
I
t
t
t
Mill Creek Greenway
North Tributarv: Goose Creek
Existing Conditions and
Proposed Options
(Results of June '04 Workshop)
Note: Map Not to Scale
*
· · · Existing on-street bike routes and paths
Proposed on-street bike route
.- .-.- Existing off-street paths
- - - - Proposed off-street paths
........ Proposed Multi-Use Interim Route
=c=o=o= Future Road
Mill Creek & Tributaries
r---'-1 Mill Creek Floodplain
L._._....
r.-..__a-=
: i City Limits
'_.._....._1
~
T
J(
.
11
Proposed Access-No Parking
Proposed Crossings
City Owned Land
~ Parks
_ Schools
.....
Proposed Access-Parking
Notable Landmark
Proposed Play-Picnic Equipment
I
I
t
~
f
Mill Creek Greenway
Mill Creek: West Tributary
Existing Conditions and
Proposed Options
(Results of June '04 Workshop)
Note: Map Not to Scale
:1\
. · · Existing on-street bike routes and paths
Proposed on-street bike route
.-.-.- Existing off-street paths
- - - - Proposed off-street paths
........ Proposed Multi-Use Interim Route
=,=,=,= Future Road City Owned Land
Mill Creek & Tributaries ~ N
!"-----! Mill Creek Floodplain Parks +
L._.__.. _ Schools
r--..-....:. ,
: i City Limits ....: .
lll'4l'lllllldl.._II
J(
.
II
Proposed Access-No Parking
Proposed Crossings
~
Proposed Access-Parking
Notable Landmark
Proposed Play-Picnic Equipment
~.
I
t
t
t
Mill Creek Greenway
City of Woodburn - Parks and Recreation
Index Map
Note: Map Not to Scale
Legend
+
I Map Views
r"-"-""
L.._.._j City Limits
~-1 Parks
-.-.-.-.-)
! i Mill Creek Floodplain
l_.._._.._o..l
_ Floodplain
Mill Creek & Tributaries
-----"
~
~
~
-
Mill Creek Legend
Greenway ;;. . . . Existing on-street bike routes and paths r--'-"
Proposed Access-No Parking , . Mill Creek Floodplain
L._._.1
Proposed on-street bike route ,..-".--,
South Mill Creek ~ Proposed Access-Parking i : City Limits
.-.-.. Existing off-street paths .-..-....
Existing Conditions J( --- Proposed off-street paths City Owned Land
and Proposed Crossings
....... Proposed Multi-Use Interim Route -
Proposed Options + Parks ,
Notable Landmark ------- Future Road
(Results of June '04 Workshop) 11 Mill Creek & Tributaries - Schools
Note: Map Not to Scale Proposed Play-Picnic Equipment
~
....
~
Mill Creek
Greenway
North Mill Creek
Existing Conditions
and
Proposed Options
(Results of June '04 Workshop)
Note: Map Not to Scale
Legend
1\
Proposed Access-No Parking
. . .
Existing on-street bike routes and paths ~._._., Mill Creek Floodplain
L.___.i
Proposed on-street bike route
Existing off-street paths
Proposed off-street paths
Proposed Multi-Use Interim Route
Future Road
Mill Creek & Tributaries
~
.-.-..
'..-..--1
.... : City Limits
-..-...
Proposed Access-Parking
Jr
+
II
City Owned Land
Proposed Crossings
D Parks
_ Schools
~
T
.......
Notable Landmark
Proposed Play-Picnic Equipment
EXHIBIT "B"
LEGISLATIVE FINDINGS
LEGISLATIVE AMENDMENT 06-01
"Mill Creek Greenway Master Plan"
I. PROPOSAL:
The Mill Creek Greenway Master Plan was initiated by the Woodburn City Council
to provide a r6admap to accomplish the policies prescribed in the Woodburn
Comprehensive Plan and the Parks and Recreation Comprehensive Plan Update
in regard to a public greenway and pathway that includes open space, cycling,
walking, nature study and recreation.
II. FINDINGS:
The Mill Creek Greenway Master Plan is attached as Exhibit "A."
The 1999 Comprehensive Plan Update Policies 5 & 6 state that the City will
acquire, develop and operate the Mill Creek corridor as greenways that include
multiple functions including: open space and habitat preservation; flood control;
cycling and walking on all-weather pathways; nature recreation and education
and neighborhood park facilities. To provide more specific direction to implement
these policies, the Recreation and Parks Department has developed the Mill
Creek Greenway Master Plan. This planning process is the result of a consulting
partnership with the National Park Service's Rivers, Trails and Conservation
program and the Mill Creek Task Force.
In December of 2003, Mayor Figley appointed the Mill Creek Greenway Task
Force. This group was made up of various local individuals with interests in the
management and development of the Greenway. The Task Force included
Greenway neighbors, educators, scientists, land managers, City representatives
and others with interests in the corridor. In the course of developing the plan, the
Task Force conducted a site inventory, implemented a community survey,
organized public design workshops and reviewed work product.
The Task Force, Recreation and Parks Department staff and National Park
Service consultant have received significant support from various City
Departments including the Public Works, Community Development,
Administration and Police Departments. Staff from these departments provided
valuable technical advice as well as review of the final document to assure that
the master plan is in concert with other City plans such as the Comprehensive
Plan, Transportation System Plan and Storm Water Management Plan. The
LA 06-01
1
Police Department offered valuable advice on security, especially within the
Greenway where the trail route nears the new Police Facility.
In June, the Recreation and Parks Board reviewed the Greenway Master Plan
and unanimously voted to recommend approval to the City Council. The Master
Plan defines five "regional" planning units that include North, Central and South
along Mill Creek as well as the Southwest Tributary and Goose Creek Tributary.
The primary facility throughout the trail system is a paved "spine" trail. This trail
is proposed as eight to 12 feet in width, paved with painted white "fog" lines on
the right and left. Trail amenities proposed along the route include benches,
directional signs, historic and natural interpretation areas and trail heads.
The Greenway has great potential to provide off-road and non-motorized
transportation to many destinations in Woodburn. Trails will connect residential
neighborhoods with each community park, the Downtown core, schools including
. Woodburn High School, the Valor/Heritage campus, the French Prairie/Lincoln
campus, Washington Elementary School and the Woodburn campus of
Chemeketa Community College.
The 1999 Parks and Recreation Comprehensive Plan Update indicates that
southern portions of Woodburn east of the Union Pacific Railroad and west of
Hwy. 99E are deficient in neighborhood parkland. Hermanson Parks I & II could
be developed to help alleviate this shortage.
The plan proposes a six-year capital improvement plan that totals $159,750.
Further analysis of costs to completely construct the facilities proposed in the
plan will take place when the Parks and Recreation Comprehensive Plan is
updated later this year.
Funding for these projects is available through a variety of grant sources that
includes the State's Recreational Trails Program, Local Government Grant
Program and the Federal Land and Water Conservation Fund. Funding for
environmental enhancement projects proposed within the plan is also available
through a variety of public and private grant sources including agencies such as
the Department of Fish and Wildlife and Oregon Water Resources Board.
A notice of public hearing to be held before the Planning Commission on March
9,2006 and to be held before the City Council on April 24, 2006 was published in
the Woodburn Independent in compliance with City ordinances. The Mill Creek
Greenway Master Plan was made available for public review at City Hall. This
proposal is being processed as a Type V legislative application that requires the
Planning Commission to make a recommendation on the proposed Mill Creek
Greenway Master Plan to the City Council. The City Council is the final decision
maker. Public hearings on the proposed legislative land use amendment are
LA 06-01
2
scheduled before the Planning Commission on March 9, 2006 and the City
Council on April 24, 2006. As required by the Woodburn Development
Ordinance, the City Council initiated this legislative land use amendment by
resolution on January 9, 2006.
III. APPLICABLE APPROVAL CRITERIA:
A. City of Woodburn Comprehensive Plan - Chapter IX.R. Recreation and
Parks Goals and Policies and Chapter X.F. Open Space I Parks
B. City of Woodburn Parks and Recreation Comprehensive Plan Update
C. Woodburn Development Ordinance Section 4.1
LA 06-01 3
ATTACHMENT B
CITY OF WOODBURN, OREGON
PLANNING COMMISSION
STAFF REPORT
March 9, 2006
LEGISLATIVE AMENDMENT 06-01
"Mill Creek Greenway Master Plan"
I. PROPOSAL:
The Mill Creek Greenway Master Plan was initiated by the Woodburn City Council
to provide a roadmap to accomplish the policies prescribed in the Woodburn
Comprehensive Plan and the Parks and Recreation Comprehensive Plan Update
in regard to a public greenway and pathway that includes open space, cycling,
walking, nature study and recreation. The purpose of this hearing is to consider
public testimony on the Mill Creek Greenway Master Plan.
II. RELEVANT FACTS:
The 1999 Comprehensive Plan Update Policies 5 & 6 state that the City will
acquire, develop and operate the Mill Creek corridor as greenways that include
multiple functions including: open space and habitat preservation; flood control;
cycling and walking on all-weather pathways; nature recreation and education
and neighborhood park facilities. To provide more specific direction to implement
these policies, the Recreation and Parks Department has developed the draft Mill
Creek Greenway Master Plan. This planning process is the result of a consulting
partnership with the National Park Service's Rivers, Trails and Conservation
program and the Mill Creek Task Force.
In December of 2003, Mayor Figley appointed the Mill Creek Greenway Task
Force. This group was made up of various local individuals with interests in the
management and development of the Greenway. The Task Force included
Greenway neighbors, educators, scientists, land managers, City representatives
and others with interests in the corridor. In the course of developing the plan, the
Task Force conducted a site inventory, implemented a community survey,
organized public design workshops and reviewed work product.
The Task Force, Recreation and Parks Department staff and National Park
Service consultant have received significant support from various City
Departments including the Public Works, Community Development,
Administration and Police Departments. Staff from these departments provided
valuable technical advice as well as review of the final document to assure that
the master plan is in concert with other City plans such as the Comprehensive
Plan, Transportation System Plan and Storm Water Management Plan. The
LA 06-01
1
Police Department offered valuable advice on security, especially within the
Greenway where the trail route nears the new Police Facility.
In June, the Recreation and Parks Board reviewed the Greenway Master Plan
and unanimously voted to recommend approval to the City Council. The Master
Plan defines five "regional" planning units that include North, Central and South
along Mill Creek as well as the Southwest Tributary and Goose Creek Tributary.
The primary facility throughout the trail system is a paved "spine" trail. This trail
is proposed as eight to 12 feet in width, paved with painted white "fog" lines on
the right and left. Trail amenities proposed along the route include benches,
directional signs, historic and natural interpretation areas and trailheads.
The Greenway has great potential to provide off-road and non-motorized
transportation to many destinations in Woodburn. Trails will connect residential
neighborhoods with each community park, the Downtown core, schools including
Woodburn High School, the Valor/Heritage campus, the French Prairie/Lincoln
campus, Washington Elementary School and the Woodburn campus of
Chemeketa Community College.
The 1999 Parks and Recreation Comprehensive Plan Update indicates that
southern portions of Woodburn east of the Union Pacific Railroad and west of
Hwy. 99E are deficient in neighborhood parkland. Hermanson Parks I & II could
be developed to help alleviate this shortage.
The plan proposes a six-year capital improvement plan that totals $159,750.
Further analysis of costs to completely construct the facilities proposed in the
plan will take place when the Parks and Recreation Comprehensive Plan is
updated later this year.
Funding for these projects is available through a variety of grant sources that
includes the State's Recreational Trails Program, Local Government Grant
Program and the Federal Land and Water Conservation Fund. Funding for
environmental enhancement projects proposed within the plan is also available
through a variety of public and private grant sources including agencies such as
the Department of Fish and Wildlife and Oregon Water Resources Board.
A notice of public hearing to be held before the Planning Commission on March
9,2006 and to be held before the City Council on April 24, 2006 was published in
the Woodburn Independent in compliance with City ordinances. The Mill Creek
Greenway Master Plan was made available for public review at City Hall. This
proposal is being processed as a Type V legislative application that requires the
Planning Commission to make a recommendation on the proposed Mill Creek
Greenway Master Plan to the City Council. The City Council is the final decision
maker. Public hearings on the proposed legislative land use amendment are
LA 06-01
2
scheduled before the Planning Commission on March 9, 2006 and the City
Council on April 24, 2006. As required by the Woodburn Development
Ordinance, the City Council initiated this legislative land use amendment by
resolution on January 9, 2006.
III. APPLICABLE APPROVAL CRITERIA:
A. City of Woodburn Comprehensive Plan - Chapter IX.R. Recreation and
Parks Goals and Policies and Chapter X.F. Open Space I Parks
B. City of Woodburn Parks and Recreation Comprehensive Plan Update
C. Woodburn Development Ordinance Section 4.1
IV . ANALYSIS:
The proposed Mill Creek Greenway Master Plan is attached to this report as
Exhibit "A." A letter from Jeane Marie Decker Mey, received February 27, 2006,
is attached to this report as Exhibit "6."
V. RECOMMENDATION:
Staff recommends that the Planning Commission direct staff to prepare a final
order recommending that the City Council adopt the proposed Mill Creek
Greenway Master Plan.
Attachments:
Exhibit "A" - Mill Creek Greenway Master Plan
Exhibit "B" - Letter from Jeane Marie Decker Mey, received February 27, 2006
LA 06-01
3
Exhibit "B"
City of Woodburn Planning Commission
February 27, 2006
Dear Commisioners:
As a member of the Mill Creek Greenway Task Force and resident of Wood bum, 1 urge
you to vote in favor of the Mill Creek Greenway Plan. Woodburn is blessed with many
aspects of nature. I especially love to walk in the City of Woodburn Senior Estates
Park. I see birds of many species flying around the tall trees. Once in a great while a
squirrel will scurry about. I love my leisurely "nature" walks there.
We at Senior Estates would love to have our little park connected to all the other parks as
is planned in this Plan. We are happy for the recent improvements of the new park
benches, and trimming of the Birch trees.
Connecting all the parks with trails will be a benefit to all residents of Woodburn, those
that love nature, exercising, picnicking, and just enjoying the parks in Woodburn.
Thank you for your interest in providing for the future and beauty of Woodburn's natural
areas.
Sincerely,
.--f '-/~
;~~~ //5'
~.I -.
,/
:/ Jeane Marie cker Mey
1360 Walton Way
Woodburn, Oregon 97071
* RECIO *
FES 2 7 2006
WOODBURN COMMUNITY
DEVELOPMENT DEPT.
ATTACHMENT C
WOODBURN PLANNING COMMISSION MEETING MINUTES
March 9, 2006
CONVENED The Planning Commission met in a regular session at 7:00 p.m. in City Hall
Council Chambers with Vice-Chairperson Bandelow presiding.
Vice-Chairperson Bandelow questioned members of the Planning Commission having potential
conflicts such as family, financial, or business relationship with any of the applicants or with
regard to the project in question. If such a potential conflict exists, he asked whether the
commission in question believes he or she is without actual bias or whether he or she would like
to step down from the Planning Commission during the case.
Vice-Chairperson Bandelow announced: agenda is available at the back of the room. We will
consider cases one at a time according to the order listed in the agenda. We will follow the
hearing procedure outlined on the public hearings procedures board. All persons wishing to
speak are requested to come to the podium and give your name and address. Any individuals
speaking from other than the podium will not be recognized.
ROLL CALL
Chairperson
Vice Chairperson
Commissioner
Commissioner
Commissioner
Commissioner
Commissioner
Lima
Bandelow
GrosJacques
Vancil
Grigorieff
Hutchison
Jennings
A
P
P
P
P
P
P
Staff Present: Naomi Zwerdling - Interim Community Development Director
Jason Richling - Associate Planner
Marta Carrillo - Administrative Assistant
MINUTES
A. Woodburn Planning Commission Meeting Minutes of February 9. 2006
Commissioner Jenninas moved to accept the minutes as written. Commissioner
GrosiacQues seconded the motion, which unanimously carried.
BUSINESS FROM THE AUDIENCE
Mark Wolf (654 Tukwila Dr. - Woodburn) stated that he addressed the City Council a few weeks
prior at their meeting. He was asking that the parking code in the City be examined. He was
hoping that there could be some changes to encourage some new businesses to Woodburn that
would not otherwise locate here and supplied specific examples and facts.
Since the mid-90's, when he began owning property in the City, the City had empty buildings
such as the Rite-Aid building, Roth's store, the Flea Market, the 0&0 yellow-building just closed,
and others. Possible reasons for the empty buildings could be the economy, perception of
doing business or possibly the city codes or could be some or all of the items mentioned.
Planning Commission Meeting March 9, 2006
Page 1 of 27
"'
He shared a specific example of the City Code. The Statesman Journal featured an article on
February 2, 2006 that headlines, "Coming Soon to the Valley 33 More Movie Screens". The
theatres are opening in Salem, Keizer, and Independence, Oregon and other places but not
opening in Woodburn. He was approached by the theatre affiliates and two theatres would have
located in the vacant Rite Aid space in the Mid-Valley Plaza Shopping Center had the code in
the City allow them to be located here.
Mr. Wolf further explained that he owns a 20,000 sq. ft. vacant space. Total space he owns is
40,000 sq. ft., but he developed the Bunker in part of that space. He spoke with Tim Reed from
Indiana who opened up the Wilsonville Act Theatres and now owns theatres based out of
Oregon and the Mid-West. They are locating a 14-screen theatre in the Keizer Station along 1-
5. He also spoke with Dick Hanson from Regal Theatres who is locating a theatre in Salem and
other places.
Using an industry average of 1 seat per 22 Y:z sq. ft. of space that would be 900 seats that the
22,000 sq. ft. of vacancy will allow. That could be between 4-6 screens and as much as 8.
Independence, OR has a-screen theatre going in and is exactly the same size of space as his
site. The City parking code, Table 3.1.2, which has been reviewed with Associate Planner
Richling, states that it provides for off-street parking ratio standards of 1 stall for 4 seats, which
is 225 stalls or 1 stall for every a feet of bench area, which is outdated or 1 stall for every 35 sq.
ft. of primary assembly room, which is more for auditoriums and not movie theatres. In retail
centers as an example, it is 1 stall per 200 sq. ft. and in a 100,000 sq. ft. site that's 500 stalls
and that doesn't account for restaurant uses, which are higher and take-up more parking. He
would be putting in a coffee island such Dutch Brothers and will be losing some parking stalls to
that business and requires more stalls because it is restaurant type use. He has roughly 500
stalls in the site. Then considering that the need is 225 stalls for the theatre because of the City
parking code, take out 100 for the current requirements and replace with 225, he will be short
125 stalls for the shopping center. He cannot bring in a movie theatre because of the shorted
amount. If the average stall is 10'x20' and isles are 20' wide, then he would need another acre
of land just dedicated to parking in order to put in a theatre. An acre of land is roughly about
$500,000 in Woodburn; it costs another $250,000 to asphalt the parking area, permits, etc.
That would be $750,000 that he requested from the theatres and their response was not
favorable, since they could locate in other areas other than Woodburn.
In progressive cities they have flexible parking codes. The codes state: 1.) a minimum standard
required and a maximum standard required or both and give the property owner consideration
for ride-sharing, car pool, if there is a bus that goes through the parking lot and brings senior
citizens to your center. His site has a bus going through and there is no credit given for that. The
parking lot on the site is never full. 2.) States that there is a peak and off-peak parking demand.
A theatre is a night-time use and a Starbucks coffee stand is a morning use. Recognizing the
fact that the parking use does not occur at the same time for all uses and give credit for that.
He requested that the Planning Commission consider looking at the City's parking code,
modifying it if appropriate, implementing peak and off-peak parking, flexibility with parking,
minimum and maximum use, car pool, ride-share, buses and view other cities' parking usage.
He will be proposing a new building in the next month and more in the future. The new building
will be restricted to (2-3) food uses because of the parking code. He will be speaking at the
National Convention in May at the International Shopping Centers trying to attract new retailers
to Woodburn. Wants to convey the message that the Planning Commission listens to
businesses and is working on the City's parking code.
Planning Commission Meeting March 9, 2006
Page 2 of 27
..
Lastly, he would like to discuss the system development phase and sign code, but will discuss
at another date.
Vice-Chairperson Bandelow asked about the theatres going in to Independence, OR and their
code being radically different than Woodburn's or is it a flexible plan?
Wolf answered that according to the theatre owner, it was much easier to locate in
Independence, OR than it would be in Woodburn. The cost was much less and the issue was
with the parking. Someone could look at the Independence parking code.
Commissioner Vancil stated that Independence is a small town near Monmouth that is in the
middle of the valley and is not close to any major freeway. It is not close to any 4-lane highway.
That would have a lot to do with the decision from the theatres because it is a rural setting.
Commissioner Jennings stated there is a lot of merit, regarding peak and off-peak parking and
flexibility. Also was informed by Interim Community Development Director Zwerdling that there
will be a focus group that will be meeting in the next 30 days and would like to include this item
to the agenda for discussion. Also thanked Mr. Wolf for his comments and factual information.
Interim Community Development Director ZwerdlinQ stated that it was mentioned at the City
Council meeting as an item needing to be added to the WOO update list.
COMMUNICATIONS
Woodburn City Council Meeting Minutes of January 23, 2006.
Woodburn City Council Meeting Minutes of February 13, 2006.
PUBLIC HEARINGS
Vice-Chairperson Bandelow asked Interim Community Development Director Zwerdling if there
were audience sign-ups to address the Planning Commission in regards to the two (2) public
hearings being heard. Also invited the public to sign-up and speak under the items being
discussed. The sign-up sheets were available in the back of the room at the entrance.
Proceeded according to the agenda.
A. Legislative Amendment 06-01, the Proposed Mill Creek Greenway Plan, City of
Woodburn, applicant
Vice-Chairperson Bandelow opened the public hearing for Legislative Amendment 06-
01, the Proposed Mill Creek Greenway Plan, City of Woodburn, applicant.
Interim Community Development Director Zwerdlinq introduced Randv Westrick who will
do a more formal presentation regarding the background of the master plan for the Mill
Creek Greenway Plan and could answer detailed questions. Also stated that the
process was being done as a Legislative item and the WOO requires that it be initiated
by resolution by the City Council. Mentioned in the staff report that the City Council did
so on January 9, 2006. Per the WOO the particular plan item goes before the Planning
Commission and the Planning Commission makes a recommendation to the City
Council. The City Council is the final decision-maker on the plan. The project has been
Planning Commission Meeting March 9, 2006
Page 3 of 27
noticed in the newspaper for the evening's meeting and also for the City Council meeting
being held on April 24, 2006. The plan was circulated by Randy Westrick throughout the
City Departments for their review to assure that the plan complied with Planning Codes.
He also incorporated some changes as a result. Staff recommends that the Planning
Commission direct staff to prepare a final order of approval of the plan. Handed over the
floor to Randy Westrick.
Vice-Chairperson Bandelow questioned if there would be any concern on ex-parte
contact or conflict on the item.
Interim Community Development Director Zwerdling stated that it is a Legislative item
therefore, there should not be any ex-parte conflicts.
Commissioner Jennings stated that he resides near the Mill Creek Greenway Park area
and would be speaking in favor of the project, but had no conflict of interest because it is
a Legislative item.
Randv Westrick, Recreational Parks Director for the City of Woodburn, applicant.
Informed the Planning Commission that he had a presentation that introduced the plan.
Slide #1
Parks and Recreation received technical assistance from The National Parks
Service for completion of the plan. The plan is rooted in the City's
Comprehensive Plan. In 1999 the Parks and Recreation Comprehensive Plan
was updated, which is a part of the Comprehensive Plan. Policies 5 & 6 give
authority for preparing the plan and states to manage the courtyards of
Greenway with all the interests in mind including a habitat preservation, flood
control, cycling and walking on all weather passages, nature, recreation,
education, and limited playground. Policy 6 further states that it must be a
continuous pathway system that's publicly owned. When the task force was
started, they were reminded that it was not just for walks, and the recreation
parks department thought it was a good idea. It is a City policy that the pathway
system exists.
Slide #2
The National Parks Service Rivers, Trails and Conservation Assistance Program
helped with the design. Their values meshed with the values of the task force
group to link parks, schoolyards, open spaces, and residential areas. Restores
significant cultural historic assets. Reserve open space for future generations.
What is not being proposed is recycling of any abandoned railways. Alexandra
Stone was assigned to the project and she is a staff architect with The National
Park Service and was a tremendous help and is still assisting. The National
Parks Program Service is seen as the number one park agency in the world and
this is a way for them to get their expertise to local communities.
Planning Commission Meeting March 9, 2006
Page 4 of 27
Slide #3
The City's Mayor appointed a task force and had various members such as
educators, neighbors, seniors, scientists, city departments, other governmental
agencies; and the Marion Soil of Art Conservation District. There were interested
individuals who live in the community and youth who were involved. There are
thirteen basic issues that the task force first identified and those issues stem from
three values and qualities for the Greenway.
A concern is community fitness. Making this a place to walk and stay fit. With all
the information concerning childhood obesity and staying in shape, all relate back
to the built in place environment. It is an alternate way to transport and get
around the community and not necessarily needing a car to get from point A to
point B.
There is wildlife consideration. There are places in the Greenway where it
doesn't seem like an urban area. We have opportunities for wildlife. It gives the
community access to it and when one can see and feel it, they will appreciate it
and help preserve it. This is a critical piece in holding on to Woodburn's values
and heritage with the nature, prehistory and cultural history.
Slide #4
The task force started with a resource inventory. They walked the entire length of
the resource, the main stem of Mill Creek, drove some of the tributaries and with
permission walked on some private property. The task force was compiled of
about a dozen people off/on throughout the day. They noted constraints that will
cause problems, opportunities, unique features and barriers.
Slide #5
There was a public survey distributed to everyone who receives a water bill.
There were 300 responses and were the best source for opinions. The survey
included an information section for future contact and help. About half of the
surveys returned included the contact information of people who wanted to be
contacted to volunteer with either building or designing the trail and wanted to be
updated of the step being taken. They also expressed opinions about activities
and facilities that they wanted to see.
Slide #6
The task force received technical advise from the OSU Extension Program. They
helped designed the program and helped analyze the data. There was a Public
Design Charette where about 25 people attended. They did intensive work and
concentrated on five planning units. They decided on the type of facilities and
philosophies that were wanted to start to building the trail.
Slide #7
Viewing the diagram of the city. On the south part of the city there is the
Hermanson Pond that bisects the neighborhood. There are also two tributaries.
Planning Commission Meeting March 9, 2006
Page 5 of 27
The first being called the West Tributary that goes from Brown Street to
Centennial Park. The second is Goose Creek, which goes from the high school
all the way towards Senior Estates. The diagram will be used in brochures and
people will like it because they can use it as a City guide.
Slide #8
The system-wide conclusion was that the trail should have a backbone paved
system of about 8-12 feet wide with fog lines that can used by walkers or
bicyclers. Also allow for small tractors and trucks to enter for maintenance. It
should have an integrated sign system with directions, mileage, environmental
and historic interpretation with rules and regulations. An item the survey provided
was the importance of trash containers and at every quarter mile there should be
a rest station to stop, rest and dispose of trash. An individual can be out for a
stroll or begin a fitness regiment and the park should allow convenience for that.
Another item surfacing from the Recreational Parks Department is a community-
wide fitness step program. An integration between the parks, the school and
public destinations is needed. Developed parks offering restrooms are also
needed. The system connects the community with off-road trails and
transportation. All three of the community parks - Legion Park, Settlemier Park
and Centennial Park - are on or close to this particular system. The schools
such Washington School is about a half block from the system; Heritage Valor,
French Prairie, Woodburn High School are on the system. The path comes
through downtown Woodburn and provides access to business districts. A 100-
foot strip was set aside that used to be Evergreen Street that will access the
business district, Senior Estates, Montebello and busy residential areas. It is all
tied together.
Slide #9
The task force group identified transition nodes. These are areas where the
nature of the environment of the trails will change. One trail would be the
Locomotive Park. A transition into the downtown area with lots of destinations
such the Civic Complex, Business District, Settlemier Park, Aquatics Center and
potentially another Community Center. There is a transition from a trail and bike
path into the downtown area. This presents an opportunity to tell about the
Locomotive Park and tell the story of how the trains affected Woodburn's history
and receive the cultural history.
Hermanson Park III. There was common belief amongst the task force group
and Recreational Parks Board that the area around the pond needs to be native
and remain a natural area where the wildlife values are first and foremost.
Hermanson Park I & II tend to lend themselves to a more formal type of park
setting. Hermanson Park III would become a place where there would be a
transition between the native natural area to a formal park setting.
Slide #10
The south planning units from the Hermanson Pond property and the three
Hermanson Parks are all City owned by Woodburn. In the Greenway Plan
through the Planning Commission, Recreational Parks Board and City Council
Planning Commission Meeting March 9, 2006
Page 6 of 27
over the past 30 years, the City has acquired a significant amount of property.
This planning unit has diverse landscapes.
Slide #11
An example of a landscape is Hermanson Pond that has ducks and a native
area. Hermanson Park I isn't well developed, but has the potential to be a
formally landscaped area. Hermanson Park III will be the transition from the hard-
scaped backbone trail to a soft-scaped path where the pathways around the
pond will be hard chips or wood chips. It will downplay the heavy development in
that part of the park.
Slide #12
The developments might serve to be efficient piers for wildlife observation as
opposed to a playground. Hermanson Park currently has a playground known as
Spider Park.
Slide #13
The conclusions specifically for that planning unit were covered in the early
remarks of the South Planning Unit.
Slide #14
The Central Planning Unit extends from Young Street up to Hardcastle. Wyffle
Park and Lincoln School are in the area and connected to that. Wyffle Park was
set aside several years ago and there is a playground.
Slide #15
Showing scenes of the view of South Young Street towards Cleveland Street
showing the Willamette Valley Railroad grate. The second photo shows a north
view from Young Street and around the corner. This is not City owned at this
time.
Slide #16
Showing scenes of Mill Creek south of Lincoln Street and Wyffle Park.
Slide #17
The major concern is the ownership issue and the City being more sensitive to
the private ownerships. Typical City policy is to seek park property from willing
sellers. At this point the City is in place to buy and should maintain public
interest, if the possibility arises.
Mid-Valley Community Church has a possibility to be a trailhead even though it is
not publicly owned. There is a parking lot, access to the creek and some
ownership of the creek bottom.
Planning Commission Meeting March g, 2006
Page 7 of 27
Another area is the City owned Wastewater Treatment Plant that has the
possibility to be a trailhead.
Slide #17
The North Planning Unit starts at Legion Park and goes north to the City's
northern boundary. You can see Woodburn High School, Legion Park, and the
new Police Station. There were security issues that needed to be addressed and
the plan addresses the security issue with the Police Department so that it did
not create a hazardous condition for the employees. The plan proposes some
great changes, landscaping and fencing that will make the building less obvious
to the path that will exist.
Slide #18
There is also opportunity for pretty views of the North Planning Unit looking at
Legion Park towards the High School and looking south towards Hardcastle. The
City's old Wastewater Treatment Plant can provide trailhead access to the
corridor.
Slide #19
Showing scenic views from Woodburn High School and Hazelnut St.
Slide #20
There are some unit features in this planning unit. There is a privately owned
pathway that goes north from Hazelnut St. The plan recommends that the City
seek ways to make that access permanent through an easement or purchaser.
The pathway would be along the creek that goes north towards the city limits.
There are opportunities for pre-historic environmental interpretation of Legion
Park and the photo shows the potential design. The Marion County
Transportation System Plan calls for an extension of this particular trail along Mill
Creek all the way to Pudding River. Residents in Hubbard and Aurora are talking
about having a Mill Creek Greenway as well so that eventually there could be
access all the way to that river.
There is a repeated inquiry about the finality of the project. The plan process
would be to create the plan by setting aside property, which was started 30 years
prior and have a completed system. As an analogy Portland's 40-Mile Loop has a
series of trails. The plan has been worked on by Metro and the City. An individual
can ride or walk on this loop continuously. In the late 70's that was a seed of an
idea amongst several people. Now that it is complete it has taken nearly 30 years
and it takes patience. Although Woodburn is not as large as Portland, it is a
possibility in less than 30 years.
Planning Commission Meeting March 9, 2006
Page 8 of 27
~
Slide #21
The West Tributary extends from Brown StlCleveland St. through Settlemier
Park. The City now has a Water Plant and will be building a Storm Water Facility
that will travel through the farm land and get close to Centennial Park and the
Valor/Heritage Campus.
Slide #22
Scenes are from the West Tributary viewing from Brown St. to Ogle St. The City
owns quite a bit of this property. Second scene is viewing from Ogle St. to the
East.
Slide #23
The creek is in a pipe in Settlemier Park. The Recreational and Parks
Department is working with the Public Works Department to potentially open up
the pipe which would create more storm water storage. This could enhance the
creek environment.
Slide #24
Scenes from the West Tributary Headwaters towards Settlemier from the east
from Stubb Rd. The land swells through there. The water plant is completed and
looks better than what is seen on this picture.
Slide #25
Scenes from the West Tributary - Evergreen Linear Park pathway view to the
south from the pathway. The entrance to Centennial Park is the pathway, which
is near the cedar tree. When it is being developed, there will be much easier
access for children and those who do not have mobile capabilities.
Slide #26
Some of the conclusions and recommendations for the West Tributary are that
individuals should be careful on the trail, when the area becomes residential and
maintaining it to be a non-motorized access where it links up Centennial Park,
Heritage ParkNalor Middle School and the Linear Park system. This would be
the most critical point. The particular planning unit provides connections and links
to so many different parts of the City including the library, the park, association
hall, the downtown plaza and downtown businesses.
Slide #27
The Goose Creek Tributary connects Woodburn High School, going west to
French Prairie Middle School and eventually to Senior Estates. It connects
schools and residential areas.
Planning Commission Meeting March 9, 2006
Page 9 of 27
Slide #28
Scenes are showing a pathway system of Goose Creek Tributary. A
recommendation was to memorialize the public access and preservation.
Slide #29
During research and inventory of the area, there was much consideration of the
oak tree. Photo shows the high school property and showing connection between
the two schools with off-road facilities.
Slide #30
Senior Estates are the majority population who use the parks most frequently by
walking their pets. They questioned whether the parks could be connected to the
system and affirmatively responded and could be done in various ways. A
connection was not provided from Astor Way to the school, but was provided
along Country Club Rd. If careful, continuous bike paths could be added to
create a nice connection via Country Club Rd. and Boones Ferry Rd. There is a
need to work with the developers and maintain the public access along the
corridor between Boones Ferry Rd. and the Medical Center.
Slide #31
There was a study done with connections and crossings. There are items that
need to be overcome such as a railroad that creates a wall. The plan proposes a
way around.
Slide #32
An example would be Willamette Valley Railroad. Where the creek goes through
is a swale and railroads run on a flat surface. They have created fills.
Slide #33
Until large projects come through the system, there needs to be a form to build a
bridge between Front Street and the railroad grate for walkers and bicyclers.
There is a route that can take them around for the meantime.
Slide #34
The City has an RFP for design in submittal to do a similar faCility on the north
side. The route is a part of the bike path that is already built on Country Club Rd.
and is adequate and eventually will become the connection to Senior Estates
Park. This provides opportunity for walking pets.
Slide #35
There are development issues such as design standards, trail surfaces, side
amenities and consolidated sign system. ADA accessibility standards are critical,
especially with the backbone trail for persons with limited mobility so they can
have access. Recreation facilities become an important place for children to play.
Planning Commission Meeting March g, 2006
Page 10 of 27
There are areas along the route where it can combine limited park facilities into
the Greenway. Need to include environmental interpretation. Residents will want
to know what wildlife existed, how it got there and what the mill was. The mill was
along the Greenway.
Slide #36
Old photos show Young Street in Woodburn. It was possibly taken from the old
water tower looking down from the Southern Pacific Line.
Slide #37
Prehistoric perspective shows the animals that once lived in the area about
13,000 years ago. The animals are being discovered by scientists in the
greenway at Legion Park. The photo shows a park in Tennessee.
Slide #38
Development Issues include connectivity and its importance. Most stressed by
the focus group was having Woodburn Transit stops at the trailhead. Potentially
someone in West Woodburn could take their bike on a bus, come into the City
and ride their bike through the Greenway System.
There are mid-term and long-term solutions for the barriers. There has been a
significant amount of plan coordination. It spins off the comprehensive plan,
consistent with the transportation system plan and doesn't create problems with
storm water plant. It also matches the county's transportation system plan by
providing a southern link for the Mill Creek trail being proposed. The plan has
been reviewed by the DLCD and Oregon State Parks as well.
Slide #39
It will become the blueprint for the capital improvement budget. There are
inquiries arising about building the system. There are several funding
opportunities to build the project. One opportunity would be with Walmart that
has a program with the U.S. Wildlife Federation where they acquire natural
spaces equal to the footprint of their building in communities where they have a
building. There are acquisition dollars from private sources. There is a wide-
range of funding opportunities beyond the local funds. TEA-21 dollars, which is
our gas tax, that is set aside for transportation enhancement and cannot be used
for roads, only for non-motorized use. Executing the plan is eligible for those
funds. The Recreational Parks Department will be revisiting the plan within the
next 3-4 months and revising how much money will be needed from the SDC's
based on what the plan needs. Another opportunity not to be passed up for
greenways and pathways would be volunteer opportunities. Based on the survey,
about 100-150 individuals placed their names and wanted to help in some form.
There are some volunteers lined up to help build the plan. In the next week a
grant application will be submitted to the Oregon Parks and Recreation
Department (OPRD) that will be the first piece of implementing the plan. If
something happens along the approval way in terms of funding; the OPRD can
be advised that the grant is no longer needed, but do not want to miss the
opportunity so now has submitted the application for the project.
Planning Commission Meeting March 9, 2006
Page 11 of 27
The applicant then made himself available for questions from the Planning Commission.
Commissioner Jenninqs stated that in the 80's and 90's the transportation task force was
asked to develop a mobile plan that would allow someone to get from one end of
Woodburn to the other without the use of an automobile. The idea was that anyone living
in the city could get on a golf cart, which is not drivable on the street or main highway,
and travel to any place within Woodburn within a reasonable amount of distance. It
would commence East of the freeway and travel through a pathway that would connect
to the downtown, the parks, North Park Plaza and Hwy 99.
Vice-Chairperson Bandelow asked if there were any further questions for the applicant.
Westrick commented that Commissioner Hutchison also worked on plan and was on the
board.
Commissioner Hutchison stated that he had worked on the plan previously. This was the
most exciting project introduced while on the board. Especially, with the design of the
bus lines at certain areas, taking bike rides, bringing the communities together, and with
new developments it will give a healthy environment to Woodburn. This will be a safe
and open place for children to be able to use as well.
Vice-Chairperson Bandelow proceeded by inviting Proponents of the project.
PROPONENTS
Herb Mitmann, address: 365 Ironwood Terrace, Woodburn, stated that he moved from
Denver to Woodburn in 1998 and reviewed the type of developments in the area. One of
the main attractions was the advertisement for Tukwila and the 3 miles of hiking trails
because he liked to walk and hike. The maximum walking distance was % of a mile and
now it has been reduced to 1;2 of that amount. In speaking with surrounding neighbors
who also moved to the area for the walking trails, there was much disappointment at the
fact that there are no walking trails near their homes and no way of connecting areas
through trails. During his morning and evening walks, he encounters about 50-60 people
who would also like to enjoy a walking trail, but there are none available.
When this project started being developed, and while being the chair of the Recreation
and Parks Board, one of the needs to be done in Woodburn was the ability to connect
the community while the land was available. Expanding in any direction, North, South or
West, we must assure that there is available land. The key to the entire project is to have
a Master Plan and without it the community is not taking interest for approval or
purchase of property. The community, the parks service, and the Recreation Parks
Board came together and created a Master Plan within a year and a half. The end result
will enthuse everyone to make sure the project is done.
The Planning Commission should approve the project so that it moves to the next step to
the City Council, so the funding proposals can be submitted to the State and National
Park Service, and so the community and surrounding communities to the north and
south can tie-in. He will endorse the project and assures that the community will support
the project as well.
Planning Commission Meeting March 9, 2006
Page 12 of 27
Bruce Thomas, address: 795 Corby Street, Woodburn, stated that he is also in favor of
the project. Reiterated that through the surveys and task force of the last 5-6 years, this
is a project the community supports and wants. He asked the Planning Commission that
serious consideration be taken about this project.
Jameson Cavalero, address: 18540 SW Boones Ferry Rd., Tualatin, commented that he
was speaking as an outsider. He became aware of the project and its connections both
North and South. Mentioning that a Watershed Assessment is in its final version for the
Pudding River Watershed, which includes tributaries like Mill Creek. No creek has been
identified as having little or no tree covering on the majority of the creek. He agrees with
the presentation that describes the importance of livability in terms of walking and
wildlife. He looks forward to being an advocate for some sustainability in terms of helping
the economy through the city and agricultural businesses and insuring consideration of
the wildlife and habitat qualities. Understands that creeks are an important tributary, and
while it had been compromised for a variety of reason, the future of the community and
with the Planning Commission's help and wise plan, it can encourage some native
species to return to the area.
Willis Graff, 1328 Dogwood Drive. Woodburn, stated that he had been involved since the
beginning of the project. He is a member of the Mid-Valley Community Church in the
property South of Lincoln Street, extending clear through. There are some negotiations
that can be done and currently is involved in putting in a parking lot. There is a survey
and wetlands study being done. He would like to see cooperation on behalf of the City
as much as possible and being in the project together. There is a current situation with
the parking and growth of greenery. He hopes that the church and the City can work
together on this project.
Sue Christenson, 458 W. Hayes, Woodburn, stated that she was a proponent of the
project. but also had some concerns. She was also part of the Charette for the Mill
Creek Corridor and at that time there were questions that arose and was looking for an
answer at the meeting.
First, the task force was having conversations with community members of Senior
Estates about having the paths run through the Senior Estates. Inquired about the
resolution.
Second, Tukwila was approved for another phase of building. At this time construction is
being done along the creek by the high school. Asked how a path will be created
between Tukwila and the property along the creek.
Third, the Charette had a concern on how close the path was being created to the
waterways. She believes that the wildlife will not return, due to the fact that it is very
close to the waterway.
Fourth, there was also the concern on the width of the path. With the path being 8 feet-
12 feet wide, it was believed to be more of a roadway rather than a trail or path. One
suggestion by Seniors Estate was that it be divided into two paths due to bikes,
scooters, other motorized vehicles other than a pedestrian trail or walk path.
The summed up concerns were the protection of the wildlife and wetlands that had been
anticipated.
Planning Commission Meeting March 9. 2006
Page 13 of 27
Commissioner Jennings commented that he shared the same concerns as the
proponent. He believed that it was not to the engineering phase of the project.
Vice-Chairperson Sandelow asked if there were other public proponents.
Vice-Chairperson Sandelow asked if there were public opponents.
Vice-Chairperson Bandelow invited Westrick for a rebuttal to answer questions that were
mentioned.
Westrick stated that questions could be answered during the design and engineering
phase of the project on how close the paths will be to the creek and the sensitivity of the
wildlife. The Greenway wants to provide the community with places where they can
observe and not compromise the wildlife. In urban areas giving the community access
and comfort to wildlife, will bring respect and enjoyment of wildlife. This is where the
environmental interpretation is essential because of the knowledge and understanding of
its habitat. In some cases, due to wildlife, the trails may be smaller or shorter.
In the transition nodes that were proposed it offered two types of trails. One would be a
natural path trail that takes people through a wood chip path and the other would be an
all-weather paved pathway. The planning phase of the Greenway is working closely with
the Statewide Outdoor Comprehensive Plan, which states that the trails need to be close
to where people reside. Also encourages multi-use trails for each type of user such as
walkers or bicyclists, etc. but not specific accommodations. Instead create a network of
types of trails, which is a multi-purpose pathway system. At times a multi-purpose trail
can make things sterile, but in an economic way serves as many people as possible.
There is an alternate route around that makes a connection to Senior Estates Park via
Country Club Road and Soones Ferry Rd. At parts of the pathway, people may need to
go near the road to get to the next pathway. The ideal plan would have been to leave a
corridor through the residential area in some of the developments such as Senior
Estates and French Prairie Middle School Complex to allow individuals to use it.
Commissioner Hutchison asked Westrick about the uses of the golf carts, multi-use
paths and the use of motorized off-road vehicles such as scooters. He questioned about
the access use by non-motorized and maintenance vehicles entering the facility.
Westrick stated that it is be a non-motorized usage pathway. There are developed
regulations for official motorized vehicles for uses such as machines to build and
maintain the parks and paths and operate efficiently. The types of motorized use allowed
would be for people with disabilities. The golf cart path was dropped from the usage in
the greenway path. If it is in combination for someone who is disabled, the
accommodations can be made.
Vice-Chairperson Bandelow closed the public comments of the hearing and opened for
discussion amongst the Planning Commission.
Commissioner Vancil commented that there would not be an opposition on building for
wildlife. There is a concern about system development fees. There were several homes
built in the city in the last five years that do not have a park within walking distance. This
is a wonderful idea. There is a need for a community park for children.
Planning Commission Meeting March 9, 2006
Page 14 of 27
Commissioner Jennings requested that the Planning Commission move forward with the
request to the City Council as a plan. There are valid concerns that will need to be
answered at the engineering phase. Moving forward with the plan will allow for funding to
be available and not be lost.
Commissioner GrosJiacques commented that it is a great plan and idea and it is
something the community needs.
Commissioner Jenninas moved to adopt the proposal for Mill Creek Greenway Plan
Legislative Amendment 06-01. Commissioner GrosJacaues seconded the motion, which
unanimously carried.
ROLL CALL
Chairperson
Vice Chairperson
Commissioner
Commissioner
Commissioner
Commissioner
Commissioner
Lima
Bandelow
GrosJacques
Vancil
Grigorieff
Hutchison
Jennings
yes
yes
yes
yes
yes
yes
B. Design Review 05-10, Conditional Use 05-03, Variance 05-14, Variance 05-15,
Variance 05-16, Variance 05-17, Request for design review approval to expand the
existing a.C.D.C. Head Start facility located at 540 Settlemier Avenue, conditional
use approval to allow Child Day Care Services and off street parking in the RS
zone, variance approval to allow parking in setbacks and in a yard abutting a
street in the RM zone, variance approval to reduce the required driveway throat
length, variance approval to allow proposed structures to encroach into interior
yard setbacks, and variance to boundary and connecting street improvements,
Peter Grimm, Scott Edwards Architecture, applicant.
Vice-Chairperson Sandelow opened the public hearing for DR 05-10, CU 05-03, VAR
05-14, VAR 05-15, VAR 05-16 and VAR 05-17.
Interim Community Development Director Zwerdling read the appropriate ORS.
Associate Planner Richling introduced the project on a powerpoint presentation.
Slide #1 - Site Map
The subject property is 1.67 acres in area and comprised of 5 tax lots including a
vacated portion of 6th Street right of way. The site can be identified on Marion
County's Tax Assessor's Map as township 5 south, range 1 west, tax lot #4000,
#4100, #4400, #4500, #4600 and portion of 6th Street right of way. Its location is
abutted by Settlemier Ave. on the West side and W. Hayes on the South side.
The site is split zoned; 2/3 is zoned Medium Density Residential (RM) and on the
comprehensive plan designated residential greater than 12 units per acre. About
5500 sq. ft. of the site is zoned Single Family Residential (RS) currently
designated on comprehensive plan as residential less than 12 units per acre. As
a part of the Legislative Amendment 05-01 the entirety of the site is proposed to
be changed both in zoning and comprehensive plan designation to RM and
Planning Commission Meeting March 9, 2006
Page 15 of 27
residential greater than 12 units per acre. The existing condition is a split zone
location.
Slide #2
The subject site is currently developed with an 11,000 existing OCDC -
Woodburn Headstart Facility. There is paved off-street parking. There are a few
buildings that have been removed from the property. There was a home on the
southern portion that has been removed. Another structure to the northeast
portion has also been removed. The site currently has two access points on
Settlemier Avenue. The access that served the home has temporarily been
removed, since it was taken off the property. The northern access still exists.
There is a third access from Lincoln St. via the 6th Street right of way.
City Council Ordinance 2393 was adopted in January 2006 to vacate the 6th
Street right of way as a condition of approval of that vacation. The property
owner was to perform the lot consolidation of all the tax lots and the vacated
portion of the right of way into one property. That is currently taking place and is
in the process of recordation.
Slide #3
The existing structure is still located in its present location. The applicant is
proposing a 6,625 sq. ft. addition creating an East wing to the existing structure.
In addition, several large architectural dormers are proposed on the northwest
portion of the existing structure and several clerestory features on the roofline of
the existing structure. In addition, the applicant proposes fa9ade upgrades on
the entire existing structure.
Slide #4
Shows the view from Settlemier Ave., the existing structure and existing play
facility abutting the roadway.
Slide #5
Shows views from the south from W. Hayes St. and on the RS zone portion of
the site there is an existing graveled parking area that is currently used for
parking.
Slide #6
Shows view from Settlemier Avenue and the existing fa<;ade of the structure.
Currently it is T111 and aluminum siding.
Product #1 & #2
Provided by the applicant are sample material wood and a photograph of what
the potential structure could look like. Stained wood or lap appearing siding with
three (3) different colors with a more or less earth tone shade. The color photo
shows the rendition of one of the proposed studios.
Planning Commission Meeting March 9, 2006
Page 16 of 27
Commissioner Jennings asked Associate Planner Richling about the Proposed Site Plan
of the project. Inquiring about the area where the wellhouse had been removed and the
City Council discussion on modifications to block off or barricade Hayes St. and move
North.
Associate Planner Richling responded that had occurred as another condition to vacate
the right of way of 6th Street and incorporated into replat of the lots. The applicant has
dedicated 25 feet of right of way on the South side of the W. Hayes 81. portion. It is
ultimately to be dovetail (V-shape) with the new alignment of the Hayes St./Settlemier
Ave. intersection. The design and plan is being taken into consideration with the City
Council plans.
Slide #3
From the proposed site plan the existing parking area is being expanded.
Currently, the site does not meet the parking requirement in accordance with the
WOO and wouldn't meet the requirement with the addition of the new structure
area. However, the applicant is proposing to meet that standard and have
parking move into the Northwest portion of the site, onto the Southern portion of
site and the triangular section of the RS zone portion of the site. Proposing to
relocate and re-open the southern access and the northern access to facility
vehicle access while closing off the current vehicle access from Lincoln St.,
which would become a locked gate with a fire access only.
Slide #6
Proposed Floor Plan. Although the project looks like a substantial increase of the
building area, OCDC is not going to add any children who are being served by
the facility. Instead 20 employees will be added from the current 24 for a total of
44 employees. It has a more intense parking requirement because it is a
childcare facility. The expansion of the parking area reflects that.
Slide #7
The applicant is also proposing to re-Iandscape the entire site. The applicant is
proposing to plant Norway Maple trees (large trees) abutting Settlemier Ave.
Ultimately they will grow to a size that will match the size of some of the heritage
trees that are currently along Settlemier Ave. The same tree is proposed on W.
Hayes St. In addition the applicant is thoroughly landscaping where the building
encroaches into the interior yard setback to further buffer the development from
the abutting residential uses. Currently residential uses surround the subject
site.
Slide #8
The applicant is proposing to plant a 6 foot tall architectural wall on all property
lines abutting the residential uses, incorporating two textures and two colors. In
addition and separate from the street trees, a berm is proposed abutting
Settlemier Ave. and W. Hayes St., which is a 2 foot tall earth and berm and then
a 3 foot tall vegetative screen. That will give an enhanced appearance to what is
seen today on the site from the abutting roadways.
Planning Commission Meeting March 9, 2006
Page 17 of 27
Slide #9
Viewing the architecture, you can see how it looks from Settlemier Ave. with the
improvements, the fayade upgrade, architectural dormers, and the northwest part
of the existing structure.
Slide #10
The proposed new wing of the structure is slightly taller with a clerestory feature,
studio features, and a new entrance to the structure. It is also located within and
abutting the Neighborhood Conservation Overlay District which protects
Woodburn's most essential and historic neighborhood in the downtown area.
Slide #11
On the site plan it shows several proposed accessory structures for outdoor play.
The point with this design part of was to remove the outdoor area from abutting
the roadway and putting them behind the structure to the north and to the east
and slightly to the south. Because of weather conditions in Oregon accessory
structures proposed within those areas provide storage and weather protection of
the areas.
Associate Planner Richling stated that the applicant's proposal met all the applicable
standards of the WOO with the exception of proposing parking spaces located in the
front and interior yard setbacks and parking located abutting the street in the RM zone.
The applicant is proposing a reduced driveway throat length for access coming off
Settlemier Avenue, structural additions and encroachment into the northwest and east
interior yard setback areas and reducing the required boundary and connecting street
improvements to Settlemier Ave. and W. Hayes Streets.
The applicant submitted variance request to allow parking and setbacks in the yard
abutting a street the RM zone to reduce the required throat length and to allow
structures in to encroach into interior yard setbacks as well as to waive the boundary
and connect street improvement standard.
Staff is in support of the variance to allow parking and setbacks in the yard abutting the
street in the RM zone. The 30 or so spaces proposed in the 20 foot front yard setback
and the 24 foot interior yard setback in the RS zone cannot be located anywhere else on
the site. It is an arrowhead shaped site with special constraints with the design. The
requirement for the front yard planting density and berm screen abutting the roadways, it
will effectively obscure the appearance of the off-street parking area from the abutting
roadways. It is a similar standard that commercial developments would be required to
meet because it is a residential institutional use. The 6 foot wall is proposed along the
property line and continuing down to where it is zoned RM. With the architectural wall
and laurel hedge the off-street parking will be well obscured from the abutting residential
use.
Staff is also recommending approval of a variance to reduce the required driveway
throat length from the required 50 foot to 47 foot & 48 foot and it is a minor deviation. For
the majority, of the time the 50 foot throat length will be met or exceeded.
Planning Commission Meeting March 9, 2006
Page 18 of 27
Staff is also recommending approval of variance to allow the encroachment of portions
of the 6625 sq. ft. building and the structural additions to the existing building into the 30
foot interior yard setbacks in the northwest and east portions of the site. This structure is
currently located 24 feet back from the property line, which is the minimum if it were a
single family residence. The architectural design is being minimized to present a
residential type look and not have a hard interface between the institution and residential
use. In the northwest portion of the site the existing structure already encroaches into
that setback area. In order to meet some of the design guidelines, the applicant has
provided the dormers and clerestory. While they may encroach into the existing non-
conforming setback, the visual appearance will be enhanced and should be less obvious
than the current structure. The architectural wall will be abutting the property line all the
way around. In combination with the landscaping plan, the applicant is proposing heavy
vegetation abutting the wall in that location and there are several existing large trees and
several proposed trees that should minimize the impact it would have on the abutting
residences.
Staff is also recommending approval for the variance to the boundary and connecting
street improvement requirement for Settlemier Ave. and Hayes St. designated as a
minor arterial and local street and the Woodburn Transportation Plan. While classified as
a minor arterial, the accompanying uses abutting Settlemier Ave. are typically
residential. There are a few commercial uses further to the north. The 4 oot right of way
dedication is required as part of the property line adjustment. The applicant has
dedicated 25 feet of right away on the southern portion of the site. They have also
dedicated 7 feet of right of way on the portion that abuts Settlemier Ave. From the center
line to the property, the actual property right of way is met. The issue then arises from
the cross section not being what it should be with the Woodburn Transportation System
Plan. According to Public Works comments, the intersection improvement for the
Hayes/Settlemier intersection is identified in the City's Capital Improvement Program.
The City has not yet determined the final alignment. There are three (3) options that
Public Works had mentioned. Any improvements to that portion of the site, in terms of
right of way and cross section improvements would be premature at this point due to the
alignment not being determined. Therefore, it would be unwise to make improvements
that would have to be removed so new improvements could be made in a very short
period of time. In addition the final draft of the October, 2005 Woodburn Transportation
System Plan (TSP), which is a part of the Comprehensive Plan bundle designates a
portion of Settlemier Ave. as the Historic Settlemier Transportation Corridor. While it is
designated a minor arterial in the TSP, the goal is to preserve the historical integrity of
that corridor and full street improvements would not be required for the sake of
protecting the heritage of the site, the large walnut trees that abut Settlemier Ave., and
some of the homes that are located very close.
Slide #12
Full dedication of right of way along the entirety of it would significantly eat in and
cause sites to become non-conforming. It has been the direction of the TSP
update to eliminate that issue with exception of sites that will require a center turn
lane or bike lanes. It will not require a full street improvement within that zone.
While it is not in effect, it has been adopted by the City Council.
Planning Commission Meeting March 9, 2006
Page 19 of 27
~
Slide #13
The applicant has submitted a rough proportionality traffic report that mirrors the
opinion of the Public Works Department and City staff of the existing amenities
and right of way. The 7 foot dedication on Settlemier Ave. and 25 foot dedication
on W. Hayes St. is sufficient to accommodate the proposed development.
Based on the information in the report and information provided by the applicant and the
applicable review criteria, findings to approve DR 05-10, CU 05-03, VAR 05-14, VAR 05-
15, V AR 05-16 and V AR 05-17 can be made. Staff recommends approval of the
proposal subject to the conditions of approval included in the staff report.
Associate Planner Richlinq was then available for questions.
Commissioner Jennings asked about the improvements to the Hwy 214/Settlemier
intersection. Has Public Works mention the probability of widening on Settlemier Ave.
and in the particular area and if the intersection improvements would end north of Gary's
Market?
Associate Planner Richling explained that based on conversations with Public Works, he
understood it would expand to the West and not the East. In the location of the particular
property, the discussion was to widen to the West with the exception of the
Hayes/Settlemier intersection, although it has not been determined, and would end north
of Gary's Market.
Commissioner Hutchison commented on the intersection possibilities. Inquiring about
the three (3) possibilities provided in the TSP. He questioned the street improvements
being based on the traffic flow.
Associate Planner Richling stated with the rough proportionality report the applicant
provided the site demonstrated that it did not meet the threshold for a TIA.
Commissioner Jennings commented that he agreed with Commissioner Hutchison in
regard to the intersection of Hayes St. and Settlemier Ave. but that has nothing to do
with their development, since it is City Council's decision on the future intersection
improvements in that area. The applicant has taken in to consideration the easements
with Council's future decision making.
Commissioner Hutchison stated that his concern was a request not made by staff at the
time the Urban Growth Boundary project was presented and would it expand the entire
development downtown with total housing. He did not believe the infrastructure was
going to develop the road across the freeway, where it could become a traffic issue.
The traffic issues keep rising. Each development may not increase the traffic a
significant amount, but looking 10 or 20 years ahead with more developments going in
and no infrastructure to support it, it will cause more issues.
Commissioner Vancil mentioned that project would be adding 20 employees and does
not trigger for the applicant to make the improvements being mentioned. The
improvements would be made in the future and in a certain form. Also it was decided last
fall not to take out all the trees on Settlemier Ave.
Planning Commission Meeting March 9, 2006
Page 20 of 27
Vice-Chairperson Bandelow stated that the project could not take that into consideration
because of the traffic plan decided on by City Council.
Commissioner Jennings stated that the study shows only the traffic impact for the
particular development and does not have anything to do with Boone's Crossing nor
should it.
Vice-Chairperson Bandelow invited the applicant for testimony.
Rod Walker, 9147 W. Pioneer Ct., Wilsonville, Facilities Manager for Oregon Child
Development Coalition, applicant. Stated a brief history and background of OCDC
(handout was facilitated by the applicant). The handout was created by Marion County
describing the programs in the county. The OCDC is a non-profit corporation that is
primarily funded through a grant from the headstart bureau and a federal level of health
and human services. It operates Migrant Seasonal Headstart Programs in eleven (11)
counties in Oregon and serves approximately 2500 children per year. In Marion County
there are four (4) sites where the programs are operated. OCDC Program has been in
existence for 35 years in Oregon. It is also the third largest Migrant Headstart Program in
the country.
OCDC supports the economy and the agricultural communities by providing child care,
food programs and other social service programs to migrant farm worker families. They
have good support from the agricultural community, from farmers and growers
throughout the state. The Woodburn site has been operating since 1994 and the building
was being leased. Prior use was a nursing home and extensive remodeling was done to
accommodate the childcare pre-school programs. The two residencies that were
removed had been previously used for administrative offices and due to the age and
condition became a hazard. They were torn down in preparation of the new project. The
administrative offices are now located in a leased space on Hwy 99 across from Nuevo
Amanecer.
The 20 additional employees mentioned in the staff report are individuals returning to the
site who were housed in other locations. The intent was to bring back those individuals
nearer to the children by locating them where the programs are occurring. The number
of children is not changing, instead enhancing the environment for the children is
enhanced and administrative space is created. Also trying to alleviate some problems
with the site throughout the occupancy. One issue is traffic because of the layout and
access from Lincoln and 6th Street right of way that is now vacated. There have been a
lot of traffic into that neighborhood and the buses have parked on the site. The parking
has been limited in the way it is configured. The plan is to alleviate those problems by
increasing the parking, eliminating the access from 6th Street and moving the bus
parking off-site.
He stated that Associate Planner Richling did a great job presenting the project and
there is nothing else to include. He closed his remarks and was open for questions from
the Planning Commission.
peter Grimm, Scott Edwards Architecture, 2214 SE 59th Avenue, Portland, re-iterated
that Associate Planner Richling did a good job covering the project. OCDC has been on
the site for about 10 years and the development will be enhanced. The request is to
improve an asset to Woodburn and its community. The staff report mentions that OCDC
does fulfill an essential need for the community. He has been a part of the project for five
Planning Commission Meeting March 9, 2006
Page 21 of 27
(5) years. As the project architect, the goal was to design a facility that conveys the
compatibility with the surrounding residential community. It is a beautiful facility. Working
with the planning department for the previous few years helped to refine and design a
center that could serve as a focal piece to the community. It is a gateway location
because it is on Settlemier Ave. The architecture firm has developed other sites for
OCDC and received recognition for award winning projects in regional architectural and
hope to do the same for the Woodburn site.
In regards to the future traffic concerns, OCDC has dedicated 7 feet along Settlemier
Ave. for future city decisions on street improvements. OCDC has done what can be
done at this point to work with the City to the maximum flexibility in the future.
There were discussions with Public Works and Randy Scott sent several draft options for
the intersection of Hayes St. and Settlemier Ave. and all options would be
accommodated with the right of way dedication from OCDC.
Vice-Chairperson Sandelow thanked the applicants and invited Proponents for the
OCDC Project.
PROPONENTS
Kris Patrick, 569 N. Settlemier Ave., Woodburn, stated that her residence is adjacent to
the proposed OCDC building. Further stating that she was excited about the landscaping
proposed and believes that the building needs an overhaul. She is very supportive of the
Headstart Program. She did have a concern about the landscaping of the property and
the lighting. Currently there is a bright light from the Urgent Care Facility that beams into
the upper bedroom window. Wants to see a type of lighting inputted that would be
respectful to the residential community.
Mr. Grimm responded to the concern by stating that the lighting was designed not to
glare onto adjacent properties or onto the roadways. OCDC was required to submit a
photometric plan, which is like an engineering drawing that showed the light levels on
the site. Everything has been done to minimize the light levels, especially in the back.
The facility is used during the day time hours primarily and the need for strong lighting is
not required.
Vice-Chairperson Sandelow asked for additional proponents.
Ronald Schultz, 682 W. Lincoln Street, Woodburn, asked about 6th Street being vacated
and wanted to know what will become of 6th Street.
Associate Planner RichlinQ responded that on January 9, 2006 City Council had formally
adopted the city ordinance to vacate the portion of 6th Street. The north side of the
property will have a locked gate that will be available for fire access. The rest of the
access way going towards Lincoln Street is going to be paved over and maintained as a
fire access.
Schultz asked if it would fall under property taxes for the street improvement.
Interim Community Development Director Zwerdling recommended that Mr. Schultz
contact personnel at the Public Works Department. Staff in the Public Works Department
could review the ordinance in detail.
Planning Commission Meeting March 9, 2006
Page 22 of 27
Sue Christensen, 458 West Hayes Street, Woodburn, stated that the architectural design
looked great and had one concern about the abutting wall. Depending on what will be
done with the intersection will the wall present a visual hazard to turn onto SeWemier
Ave. and create a traffic difficulty to enter the street.
If the intersection is removed at this time, with the presented options, will there be traffic
issues to get to the school or other surrounding businesses or residences?
Interim Community Development Director Zwerdling commented that there are visual
clearance standards for walls where there are two intersecting streets as well as
driveways. Those are required with the current project. In regards to the alignment
issues, that is the broader spectrum of the City Council and their three options can be
addressed at their meeting.
Vice-Chairperson Sandelow stated that the taller walls are abutting the residential area
not the streets.
Interim Community Development Director Zwerdling agreed with the comment stated
and demonstrated on the slide where it showed the stepped wall because of the required
wall height that can be achieved from a certain distance from the front property line. The
applicant will comply with the requirements.
OPPONENTS
Vice-Chairperson Sandelow closed the hearing since there were no opponents to the
project and opened for discussion by the Planning Commission.
Commissioner JenninQs commented that it would be a great asset to the community.
The applicant has done a great job with the particular piece of property. He appreciated
that the applicant made great effort to make the property blend in with the neighborhood.
There was much detail included in the proposal that explained the development of the
project without needing further explanation. It will add improvement to Settlemier Ave.
with the new changes proposed compared to the existing conditions. He also stated that
widening Settlemier Avenue will not go beyond Lincoln Street if it became a historical
area because the tree retention will not allow for it. Improvements are done on the West
side because the Cedar trees are on the East side and will not be cut down. Other
projects will use the south bypass. Any of the three options chosen by the City Council
will best serve the area.
Commissioner Hutchison commented that he was in favor of the project and it will
enhance the property and community. He stated that there have been system
development questions and representation was not available for answers. He requested
that a representative from the Public Works Department be made available at the
meetings to answer questions from the Planning Commission, the applicant(s), and the
community so that recommendations can be made based upon all the supplied facts.
Vice-Chairperson Sandelow commented in regards to the possible changes to Hayes
Street, she understood that the change would not have a direct effect on the traffic flow
in regard to the property and project.
Planning Commission Meeting March 9, 2006
Page 23 of 27
Interim Community Development Director Zwerdling responded that the changes were
not under the purview of the Planning Commission at this point. The development is not
going to impact as such that it would be the mainstay of full improvement. There is a
place where it will be discussed and all the input would be generated.
Also, if a representative from the Public Works Department is requested to attend the
Planning Commission meeting, the Community Development Department can be
contacted so arrangements can be made prior to the meeting.
Vice-Chairperson Sandelow commented that the Planning Commission appreciates
receiving the packets well in advance before the meeting. It allows for time to review the
materials.
Commissioner Hutchison commented that in some decisions such as subdividing a lot
that had no impact on the streets being developed, there is not a need to request a
representative. Although in a couple of situations the need of a representative would
have helped answer some of his questions. In future meetings if a representative is
needed, he would contact the Community Development Department and make the
request in advance.
Commissioner Jennings commented that making a phone call to the Community
Development Department about having a representative from the Public Works
Department being present, would not make a difference with the Hayes/Settlemier street
improvements because it is strictly a City Council decision.
There have been some meetings where it would have been appropriate to have Randy
Rohman, Transit Department, who could answer questions. Making a phone call to the
Community Development Department, who would support representatives attend
meetings, so as long as there is advance notice.
Commissioner Hutchison stated that he thought the Variance request being voted on
was pat of the Hayes/Settlemier intersection.
Commissioner Jenninqs stated that the project includes the easements to take care of
requests. The Planning Commission's decision on the easement will have no bearing.
Vice-Chairoerson Sandelow informed the Planning Commission that the street
improvements would not be required on Settlemier Ave. in any case.
Commissioner Vancil commented that it is a great project. The Planning Commission
needs to work out the transportation issues and apologized to the applicant for taking up
time to discuss Planning Commission issues. He fully supported the project and stated it
was a great addition to the neighborhood. He stated he had transportation concerns but
they were not related to the project being heard.
Commissioner Jennings commented about the second entrance with the way the
intersection is placed and a possible turning lane. He stated that there were options and
street improvements be made in a way that the variance could be denied. His decision
should be based upon the development being done to the best ability of the applicant. It
will be a fine project and will be an enhancement to the area.
Planning Commission Meeting March 9, 2006
Page 24 of 27
Commissioner Grigorieff complimented on the design, color scheme and consideration
to the neighboring residents, which is great. The children will enjoy the enclosed play
area, even during the rainy season. She would vote on the approval of the project.
Commissioner Vancil moved to recommend the approval of DR 05-10, CU 05-03, VAR
05-14, VAR 05-15, VAR 05-16 and VAR 05-17, subject to the conditions of approval.
Commissioner GrosJacques seconded the motion, which unanimously carried.
ROLL CALL
Chairperson
Vice Chairperson
Commissioner
Commissioner
Commissioner
Commissioner
Commissioner
Lima
Bandelow
GrosJacques
Vancil
Grigorieff
Hutchison
Jennings
yes
yes
yes
yes
yes
yes
Interim Community Development Director Zwerdling commented that a Final Order for
DR 05-10, CU 05-03, VAR 05-14, VAR 05-15, VAR 05-16, subject to the conditions of
approval was available for motion to accept by the Planning Commission.
Vice-Chairperson Sandelow made a voice motion, which carried unanimously.
ITEMS FOR ACTION
None.
DISCUSSION ITEMS
Interim Community Develooment Director Zwerdling stated that the City Attorney, Sob Shields,
was not able to get Adrian Brockman to come to Woodburn, but he has offered to lead the
session. That would be an excellent idea with him being in-house and he could tailor the
workshop for the Planning Commission. With listed items he could begin working on those
items. If there are certain items the Planning Commission had in mind and wants included, it
can be added to the list.
Commissioner Vancil commented that Transportation because of the concern of traffic and the
development of it and the funds are unavailable for repairs. The legal options the Planning
Commission has available for recommendations that can be made to the elected body regarding
potential denials based on transportation concerns.
Interim Community Development Director ZwerdlinQ stated she will add ex-parte contacts to the
list and will have the City Attorney review the item because it is a typical issue that is brought up
practically every hearing.
Commissioner Jennings commented that by having the City Attorney do the workshop, he could
also relate it to the City of Woodburn policies and can be addressed at that time.
Interim Community Develooment Director Zwerdling stated that part of the discussion could be
conditions of approval. He could discuss the requirements of on-site or off-site in regard to
proportionality issues. That would be very beneficial.
Planning Commission Meeting March 9, 2006
Page 25 of 27
Commissioner Vancil stated that the projects brought great examples of triggers of street
improvements and the effects of decisions made today could effect future improvements and
developments.
Commissioner Hutchison commented that the report stated the traffic applied and the near
regional growth in the area. The forecasts need to be based upon what will happen in the future.
Commissioner Jennings stated that the forecast is located in the Comprehensive Plan and
Transportation System portion. Attaining the information when required to make decisions.
Commissioner Vancil stated that having an expert from Public Works would answer questions
having to do with arterial impacts by new developments or changing uses on a main street.
Experts from the departments can project for the Planning Commission and advise about the
impacts. An example would be 1-5 and Hwy 214. The same occurrence happened when
discussions were made about the expansion of the interchange. Decisions cannot be made
based on the Comprehensive Plan, but with an expert at hand.
Commissioner Jennings stated that most questions brought up during the meeting were talked
about for some of the developments and traffic studies being done.
Vice-Chairperson Sandelow requested for a date the workshop could be scheduled.
REPORTS
Vice-Chairperson Sandelow opened discussion about the information on the tracking sheet.
Interim Communitv Development Director Zwerdlina stated that a Conditional Use item is
scheduled for the second meeting in March.
Commissioner GrosJacQues commented that he will be absent for the March 23. 2006 meeting.
BUSINESS FROM THE COMMISSION
Commissioner Jennings brought up the discussions about the WOO focus group that will be
compiled. He wanted to see the parking item added to the list and the Planning Commission
should call Interim Community Development Director Zwerdling about adding items to be
discussed in the workshop.
Commissioner Vancil mentioned he wanted a workshop item discussed that would explain the
triggers of variances. There were some developments that went through a variance process and
the Planning Commission was asked to review and decide and possibly reduce the amount of
variances required.
Commissioner Jenninas stated the former Community Development Director had distributed an
informal sheet with a list of items and the Planning Commission can add items to the list.
Interim Community Development Director Zwerdling stated that she had the informal sheet and
could re-distribute to the commission members and would include some newer items of more
recent cases such as the wrought iron fence provision and the conditional use.
Planning Commission Meeting March 9, 2006
Page 26 of 27
Commissioner Vancil stated that being friendly to developers without destroying the community
would bring an equal balance.
Vice~Chairperson Sandelow stated that adding the parking issues and its feasibility.
Interim Community Development Director Zwerdling stated that the parking issue is already an
item on the list that will be looked at.
Vice-Chairperson Bandelow had a question in regards to traffic and the fact there had been
visual improvements to 1-5. She wanted to know who would be funding the improvements to the
interchange for the Keizer Development. She asked if it included the overpass changes
because there is revamping of the Chemewa exit and other changes. Are the taxpayers funding
it or is the developer funding it?
Commissioner Jennings stated that the Keizer Development is being paid by the developer and
who is paying large sums. If the changes are in fact happening, the funding would more than
likely be from the developer because there probably is no funding available for the freeway
improvements. It would have to go through the legal process of Statewide Transportation
Improvement Plan (STIP) and have the Building Department involved.
ADJOURNMENT
Commissioner Jennings moved to adjourn the meeting. Commissioner Grigorieff
seconded the motion, which unanimously carried. Meeting adjourned at 9:40 pm.
CLAUDIO LIMA, CHAIRP SON
APPROVED
ATTEST
Naomi Zwerdling
Interim Community Development jrector
City of Woodburn, Oregon
Planning Commission Meeting March 9, 2006
Page 27 of 27
COUNCIL BILL 2621 - AMENDMENT TO RESOLUTION:
COX/LONERGAN... amend to delete sub-paragraph A of Section 4 concerning single
family owner-occupied self-help homesite, and secondly, to further amend Section 4 by
adding a provision that the buyer will agree to indemnify to the extent permitted by law the
City against future liability for environmental clean-up on the site.