Res 1593 - Agrmt Salem Sen Cen
COUNCIL BILL NO. 2058
RESOLUTION NO. 1593
A RESOLUTION ENTERING INTO AN AGREEMENT WITH THE CITY OF
SALEM FOR THE USE OF THE SALEM SENIOR CENTER BY THE RETIRED
SENIOR VOLUNTEER PROGRAM.
WHEREAS, the City of Salem operates the Salem Senior Center; and
WHEREAS, the City of Woodburn administers the Retired Senior Volunteer
Program (RSVP) through the Federal Action Program; and
WHEREAS, the City of Salem has agreed to the use of the Salem Senior Center
for RSVP activities, pursuant to the terms of a written agreement; now, therefore,
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. That the City of Woodburn enter into an agreement with the City of
Salem for the use of the Salem Senior Center for RSVP program activities, a copy of said
agreement which is attached hereto and, by this reference, incorporated herein.
Section 2. That the Mayor and RSVP Coordinator are authorized to sign said
agreement on behalf of the City of Woodburn.
Approved As To FO;:)l.~~
City Attorney
=tJ 10 1'2. 0 {)i)
Date
Passed by the Council
APPROVED:
RICHARD JENNI
July 10, 2000
YOR
Submitted to the Mayor
July 10, 2000
Approved by the Mayor
July 10, 2000
Filed in the Office of the Recorder
~~/~A -==--~
ATTEST: ..ry~
Mary Te ant, Recorder
City of Woodburn, Oregon
July 10. 2000
Page I - COUNCIL BILL NO. 2058
RESOLUTION NO. 1593
--- T~.
-""
SALEM SENIOR CENTER
CO-SPONSORSHIP AGREEMENT
between
the City of Salem,
an Oregon Municipal Corporation
(CITY)
and
the City of Woodburn,
an Oregon Municipal Corporation
(USER)
WHEREAS, the Retired and Senior Volunteer Program (RSVP) can provide meaningful
participation in their communities to the retired population through outreach to the community by placing
seniors in nonprofit, nursing, governmental facilities, or other community agencies as volunteers, and
WHEREAS, volunteer opportunities for seniors in Salem, Oregon, include but are not limited to:
The State Capitol, Marion County and City of Salem offices, Salem Hospital, Life Line, Arts
Commission, Migrant Workers Project, Golden Clowns, Knitters Circle, Boys & Girls Club,
Salem/Keizer Schools, nursing and care homes, Literacy Council, Mano a Mano, Salem Outreach Shelter,
Women's Crisis Services,
NOW THEREFORE
IN CONSIDERATION of the mutual obligations and benefits herein set forth, the parties agree as
follows:
1. CITY OBLIGATIONS
1.1 CITY shall provide Room 24 in its Salem Senior Center for office space for the RSVP for
up to 20 hours a week and space for activities as can be accommodated. When Room 24
is not in use for the RSVP, the Senior Center may schedule it for other uses, e. g., tax and
personal counseling. USER is entitled to use the Classroom or Auditorium when space
is requested by USER, and can be accommodated in the Senior Center's Facility Use
Schedule. USER may use the photocopy machine.
1.2 CITY shall allow the use of facilities and equipment at the Salem Senior Center for the
uses specified in Section 1.1. Such use is subject to all generally applicable policies and
procedures that the CITY may adopt and amend from time to time.
1.3 CITY shall provide building supervision during the hours of RSVP use of the Salem
Senior Center. "Building supervision" means opening and closing the building, turning
on and off lighting and heating/cooling system, and providing access to special equipment
G:\GrouplcomservICONTRACTI2000-2001Iml126607.agr
man 6/01/00
""",_><Yo_
.---r------
RSVP Agreement
Page 2 of 4
approved for RSVP's use. CITY shall have no obligation to supervise the conduct of the
RSVP Coordinator or volunteer participants in the program. Senior Center Supervisor or
designee may take any actions they deem appropriate to prevent misuse of or damage to
the City's property. They may also act to stop conduct that violates any law, ordinance,
or established Salem Senior Center use and conduct policies.
1.4 CITY shall schedule the Salem Senior Center and coordinate programs and uses at the
facility. CITY shall perform this obligation using their sole discretion within the
framework of the annually approved Facility Use Schedule. CITY's goal is to assure
access to and use of the Salem Senior Center by the broadest possible range of groups,
activities, and interests to serve Salem's senior community. No single group or
organization shall be given any preferred or preemptive status in scheduling use of the
Salem Senior Center facilities, equipment and space.
1.5 CITY shall assure USER timely, periodic opportunity for communicating complaints,
requests, suggestions, and comments relating to the Salem Senior Center and its operation
to the Salem Senior Center Supervisor.
1.6 CITY shall provide at no cost, limited access to a telephone for local and toll-free calls by
USER for purposes related to RSVP and activities under this Agreement. CITY is not
obligated to provide toll call access.
1.7 The Salem Senior Center Supervisor shall serve as a liaison to RSVP to assist in
coordinating and facilitating RSVP's use of the Center and minimize conflict with other
Center users.
1.8 CITY shall provide USER timely information about Senior Center policies and operations
that affect RSVP's activities at the Salem Senior Center.
1.9 CITY shall publicize RSVP activities where appropriate in the sole discretion of CITY's
Senior Center Supervisor.
1.10 CITY may provide co-sponsorship, partial funding, or both for certain special activities
at the Salem Senior Center as may be separately agreed upon between the parties.
Availability of City funds depends on budget authorization. Planning for such events must
start enough before the CITY's budget review process to allow their consideration.
2. USER OBLIGATIONS
2.1 All USER activities shall be open to all persons age 50 and older regardless of the person's
race, gender, ethnic background, national origin, or disability.
2.2 USER shall be solely responsible for recruiting and, if necessary, providing mileage
compensation for persons to carry out all of its activities.
G:\Group\comserv\CONTRACT\2000-2001\m1126607.agr
man 6/01/00
r
RSVP Agreement
Page 3 of 4
2.3 USER, its officers, directors, staff, and volunteers will cooperate fully with the CITY
officers and staff of the Salem Senior Center. USER will follow all rules, regulations, and
policies established for the Salem Senior Center. USER will assure that its representatives
and patrons follow such policies in activities, programs, and meetings conducted or
sponsored by RSVP.
2.4 USER shall be solely responsible for obtaining all required licenses, permits, and
registrations necessary for the lawful conduct of its affairs, programs, events, and
activities.
2.5 Should USER require special equipment or fixtures that would also benefit and be shared
by CITY, the parties shall, by separate agreement, provide for acquisition, reimbursement,
and ownership of such.
2.6 USER will provide information regarding RSVP for publication in Salem Senior Center
Update newsletter as space is available.
2.7 USER agrees to make an annual contribution of $500.00 to CITY for RSVP activities and
business.
3. INSURANCE AND INDEMNITY
3.1 USER shall provide for supplemental car insurance for those RSVP members who
maintain their own insurance and are in the process of using a personal car in the delivery
of RSVP duty.
3.2 USER agrees to indemnify the City of Salem, its officers, employees, and agents from all
claims, demands, suits and legal actions including appeals arising out of or in connection
with RSVP's activities under this Agreement.
3.3 II Indemnify," as used herein, means to indemnify, defend, and save harmless.
4. MISCELLANEOUS
4.1 This Agreement represents the complete understanding of the parties concerning the
subject matter hereof. All prior agreement, representations, and negotiations, written and
oral, relating to the subject matter of this Agreement are hereby repudiated and set aside.
4.2 This Agreement may be amended only by written instrument executed with the same
formalities as the Agreement itself.
4.3 In the event any term of this Agreement shall be held invalid or unenforceable, the parties
declare that any such holding would not affect their willingness to enter into all other
terms hereof, and such holding shall not affect the validity and enforceability of the
remainder of this Agreement.
G:\Group\comservICONTRACT\2000-2001Iml126607.agr
man 6/01/00
.T~..
"I'
I
RSVP Agreement
Page 4 of 4
4.4 Failure of either party to object to an event of default, breach, or inadequate performance
by the other shall not constitute a waiver of the offended party's right to object to future
events, whether of the same or different nature. No provision of this Agreement shall be
held waived or modified by a party's past failure to assert its rights to full and faithful
performance.
4.5 This Agreement shall take effect as of July 1, 2000 through June 30, 2001 unless sooner
terminated as provided in Section 4.6.
4.6 Notwithstanding Section 4.5, either party may terminate this Agreement:
4.6.1 In the event of a continuing material breach by the other, provided that the
offended party has given the other not less than 30 days written notice to cure the
breach and the other party does not effectively cure the breach within that time.
The remedy of termination as provided herein shall be in addition to and not in lieu
of any other remedy available at law or equity.
4.6.2 Without cause by giving not less than 30 days prior written notice.
5. NOTIFICATIONS
1. All notices and communications regarding this AGREEMENT shall be made through the
following persons:
a. CITY: Barbara Roberts. Community Resources/Recreation Superintendent (588-
6261), whose address is 555 Liberty Street SE. #300. Salem. OR 97301 and
Marilyn Lester. Salem Senior Center Supervisor (588-6303), whose address is
1055 Erixon St NE. Salem. OR 97303.
b. USER: Susan Fofana-Dura. Proiect Director (503-982-5256), whose address is
491 N Third Street. Woodburn. OR 97071.
IN WITNESS WHEREOF the parties have caused this Agreement to be signed in their respective names
by their duly authorized representatives as of the dates set forth below.
CITY OF SALEM, OREGON
CITY OF WOODBURN, OREGON
By:
By:
City of Salem, City Manager
Mayor
Date:
Date:
RSVP Coordinator Marion County RSVP
Date:
G:\Group\comserv\CONTRACT\2000-2001\ml126607.agr
man 6/01/00
""--T'-