February 9, 2026 Agenda FRANK LONERGAN,MAYOR
CITY OF WOODBU RN ORLANDO BRAVO,COUNCILOR WARD 1
MARK WILK,COUNCILOR WARD II
CITY COUNCIL AGENDA JEN CANTU,COUNCILOR WARD III
SHARON SCHAUB,COUNCILOR WARD IV
MARY BETH CORNWELL,COUNCILOR WARD V
FEBRUARY 9, 2026- 7:00 P.M. ALMA GRIJALVA,COUNCILOR WARD VI
CITY HALL COUNCIL CHAMBERS-270 MONTGOMERY STREET
1. CALL TO ORDER AND FLAG SALUTE
2. ROLL CALL
3. ANNOUNCEMENTS AND APPOINTMENTS
Announcements:
A. City Hall and the Library will be closed on February 16, for President's
Day.
Transit will be open holiday hours (9:00 a.m. - 3:00 p.m.)
A1212ointments:
None.
4. COMMUNITY/GOVERNMENT ORGANIZATIONS
None.
5. PROCLAMATIONS/PRESENTATIONS
Proclamations:
A. Vietnamese American Lunar New Year Celebration 1
Presentations:
B. North Marion Tourism Collaborative
C. Legislative Update
6. COMMUNICATIONS
This facility is ADA accessible. If you need special accommodation, please contact the City Recorder at
503-980-6318 or Statewide To//Free Relay (800) 735-1232, at least 48 hours prior to this meeting.
Si usted necesita asistencia especial, comuniquese al 503-980-6322 o a la linea telef6nica gratuita, (800)
735-1232, con un minimo de 48 horas, antes de la reuni6n.
**Habra int6rpretes disponibles para aquellas personas que no hablan Ingl6s, previo acuerdo.
Comuniquese al (503) 980-6322.**
February 9, 2026 Council Agenda Page i
None.
7. BUSINESS FROM THE PUBLIC - This allows the public to introduce items for Council
consideration not already scheduled on the agenda.
8. CONSENT AGENDA -Items listed on the consent agenda are considered routine
and may be adopted by one motion. Any item may be removed for discussion
at the request of a Council member.
A• Woodburn City Council minutes of January 26, 2026 2
Recommended Action: Approve the minutes.
B. Municipal Judge Employment Agreement 6
Recommended Action: Authorize the Mayor to sign the enclosed
employment agreement with current Municipal Judge, Fred
Weinhouse.
C. Authorization of a lot consolidation and grating of a public utility 12
easement (PUE) related to the Mill Creek Community Center
Project."
Recommended Action: Authorize the City Manager to sign the Mill
Creek Community Center partition plat on behalf of the City of
Woodburn (property owner).
D. Liquor License Application for 99 Petroleum I.I.C. 18
Recommended Action: Recommend the OLCC approves the
Liquor License Application for 99 Petroleum LLC.
E. Liquor License Application for Woodburn Petroleum I.I.C. 20
Recommended Action: Recommend the OLCC approves the
Liquor License Application for Woodburn Petroleum LLC.
F. Liquor License Application for El Tule Tacos I.I.C. 22
Recommended Action: Recommend the OLCC approves the
Liquor License Application for El Tule Tacos LLC.
G. New Development Activity- January 2026 24
Recommended Action: Receive the report.
9. TABLED BUSINESS
None.
February 9, 2026 Council Agenda Page ii
10. PUBLIC HEARINGS
None.
11. GENERAL BUSINESS - Members of the public wishing to comment on items of
general business must complete and submit a speaker's card to the City Recorder
prior to commencing this portion of the Council's agenda. Comment time may
be limited by Mayoral prerogative.
A. Approval of Guaranteed Maximum Price (GMP) Amendment for the 25
Woodburn Community Center Project CM/GC Agreement
Recommended Action: That the City Council, acting in its capacity
as the Local Contract Review Board,
(1) Approve the Guaranteed Maximum Price (GMP) Amendment in
the amount of$17,200,778 to the Construction Manager/General
Contractor (CM/GC) contract with Triplett Wellman for
construction of the Woodburn Community Center Project. The
GMP includes a 5% Contractor's Contingency for unanticipated
construction-related cost overruns.
(2) Preauthorize the approval of contract change orders or
amendments of up to $800,000 for City-directed project
enhancements or scope refinements.
B. Approval of Rainier Road Lift Station Emergency Repair Project 32
Recommended Action:Award a contract to K&E Excavating, Inc. for
the performance of emergency repairs to the Rainier Road Lift
Station, in an amount not to exceed $161,572.75.
C. Award of Construction Contract for the Roof Replacement Project for 34
the Woodburn Library
Recommended Action:Award the construction contract for the Roof
Replacement Project for the Woodburn Library to the lowest
responsible and responsive bidder, Roof Toppers Inc., in the amount
of $498,184.00, and approve an additional $50,000 for this project as
a contingency for potential change orders that may arise during
construction, for a total award of up to $548,184.00.
D. Award Professional Services Contract for Electrician Services to 36
Engelman Electric
Recommended Action: Authorize the City Manager to enter into a
Professional Services Agreement with Engelman Electric for
Electrician Services.
February 9, 2026 Council Agenda Page iii
E. Ballot Referral Options for Advisory Question - Residential Street 38
Speed Reduction (May 2026 Election)
Recommended Action: Direct Staff on whether to prepare a
Resolution for a May 2026 Ballot Referral of an advisory question
related to Residential Roadway Speed Reductions.
12. OTHER BUSINESS
None.
13. PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS - These are
Planning Commission or Administrative Land Use actions that may be called up
by the City Council.
A. Council Briefing of Planning Commission approval of a Design Review, 42
Street Adjustment, and Variance application package for "Woodburn
Construction Company Warehouse/Office Building" at 669, 681, 683,
& 685 Ray J Glatt Circle (DR 25-08, SA 25-04, & VAR 25-02)
Recommended Action: Staff recommends that the City Council take
no action on this item and provides this summary pursuant to
Woodburn Development Ordinance (WDO) Section 4.02.02. The
Council may call up this item if desired and, by majority vote, initiate
a review of the Planning Commission decision.
14. CITY MANAGER'S REPORT
15. MAYOR AND COUNCIL REPORTS
16. EXECUTIVE SESSION
None.
17. ADJOURNMENT
February 9, 2026 Council Agenda Page iv
PROCLAMATION
Vietnamese American Lunar New Year Celebration
WHEREAS,the Vietnamese Community of Oregon (VNCO) is an organization whose mission is
to unite, support, and foster pride in all members of the Vietnamese community in the City of Woodburn
and throughout Oregon. They act to ensure all Vietnamese-Americans understand that they have a voice
and a place in society; and
WHEREAS,the Vietnamese Community of Oregon achieves this by passing down Vietnamese
culture and traditions from one generation to the next, while striving to strengthen relationships with other
ethnic communities throughout Oregon and Southern Washington; and
WHEREAS,the most important of these traditions is that of the Lunar New Year Celebration, a
celebration of joy, history, and culture for all Vietnamese, wherever they are in the world; and
WHEREAS, This important tradition has been celebrated and organized by the Vietnamese
Community of Oregon, in the City of Woodburn and neighboring cities across Oregon for the last 50
years; and
WHEREAS, We continue that tradition today, by showing our support to the Vietnamese-
American communities, not only in Oregon, but across America, to be an example of unity for future
generations,
NOW, THEREFORE, I, Frank Lonergan, Mayor of the City of Woodburn, do hereby proclaim
February 14, 2026, to be Vietnamese Lunar New Year Celebration Day in Woodburn and encourage all
residents to observe this day.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the City of
Woodburn to be affixed this 91h day of February 2026.
Frank Lonergan, Mayor
City of Woodburn
1
COUNCIL MEETING MINUTES
JANUARY 26, 2026
DATE COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF
MARION, STATE OF OREGON, JANUARY 26, 2026
CONVENED The meeting convened at 7:00 p.m. with Mayor Lonergan presiding.
ROLL CALL
Mayor Lonergan Present
Councilor Cantu Present
Councilor Cornwell Present
Councilor Schaub Absent
Councilor Bravo Present
Councilor Grijalva Present
Councilor Wilk Present
Staff Present: City Manager Derickson, City Attorney Granum, Assistant City Manager Row,
Community Development Director Kerr, Human Resources Director Gregg, Special Projects Director
Wakeley, Police Chief Millican, Community Services Director Cuomo, Public Affairs and
Communications Manager Guerrero,Economic Development Director Johnk,Finance Director Turley,
Assistant City Attorney Killmer, Community Relations Manager Herrera, Assistant Finance Director
Shepherd, City Recorder Pierson
ANNOUNCEMENTS
Councilor Cantu made the following announcements:
— Kindergarten Pre-Registration: Opens February 2 for children age 5 on or before September 1;
registration available online or by phone through the school district.
— Police Citizen Academy: Applications close February 9; open to Woodburn residents, with
information available on the Police Department website.
— Community Center/Settlemier Park Groundbreaking: Friday, February 13 at 9:30 AM;
community members are welcome to attend.
— Valentine's Day Movie Event: Saturday, February 14 at 2:00 PM at the Bungalow Theatre
featuring Dirty Dancing and popcorn.
MOMENTS OF REFLECTION
— Thanked the Fire District for the "Burn to Learn" exercise at the former City-owned house at
Oak St. and 2nd St.; neighbors reported no incidents and professional execution with minimal
smoke impact.
— The Kiwanis chili cook-off at the Estates had nine participating groups; congratulated the
school district for first place,police department for second place, and thanked all participants.
Announced that Pastor Steve Kufeldt will present the chili award at the next Council meeting.
Page 1 - Council Meeting Minutes, January 26, 2026
2
COUNCIL MEETING MINUTES
JANUARY 26, 2026
— Thanked the City and Community Services staff for hosting a Career Day with approximately
150 students. He highlighted staff's participation and the student's engagement in learning
about public service and local government.
— Reviewed Council Bill 3282, a resolution requesting state assistance to expand the Urban
Growth Boundary at Crosby and Boones Ferry Road. The City is facing a shortage of
buildable land, and the expansion would allow development of approximately 800 homes.
The bill is supported by Representative Leslie Munoz and Senator Kim Thatcher.
APPOINTMENTS
Wilk/Cornwell... reappoint John Zobrist to Position II and Luis Molina to Position V of the Woodburn
Budget Committee.
The Motion passed with the following vote: Councilors Grijalva, Cantu, Cornwell, Wilk, and Bravo
voting "aye." [5-0]
PRESENTATIONS
Judge Weinhouse introduced himself to the City Council,shared background information on his career,
and provided information regarding the Municipal Court.
Audit Report—Jessica Luther-Haynes and Cyrus Ward with Aldrich CPAs presented the audit report
to the City Council, informed the Council that the audits for the City and the URA were complete, and
provided highlights from the audit. It was noted that the City received an unmodified opinion.
CONSENT AGENDA
A. Woodburn City Council minutes of January 12, 2026
B. Traffic Enforcement Report October through December 2025
C. 2025 Traffic Enforcement Report Year Total
D. Monthly Financial Report for December 2025.
Motion: Wilk/Cornwell... approve the consent agenda as presented.
The Motion passed with the following vote: Councilors Grijalva, Cantu, Cornwell, Wilk, and Bravo
voting "aye." [5-0]
TABLED BUSINESS
Committee, Commission, and Board Member Appointment Procedures — City Councilor's discussed
whether to add background checks or additional screening for board and committee appointments.
Mayor Lonergan reviewed the current appointment process. Councilors raised concerns about legal
issues, defining exclusionary criteria, and discouraging qualified volunteers. Council agreed no
changes were needed at this time and will continue with the current process.
COUNCIL BILL NO.3295-AN ORDINANCE ANNEXING APPROXIMATELY 72.67 ACRES
OF TERRITORY GENERALLY LOCATED AT 1505 BOONES FERRY ROAD NE,MARION
COUNTY, OREGON, INTO THE CITY OF WOODBURN
Wilk introduced Council Bill No. 3295. City Recorder Pierson read the bill twice by title only since
there were no objections. Community Development Director Kerr provided a staff report. On roll call
vote for final passage, the bill passed unanimously with Councilors Grijalva, Cantu, Wilk, Bravo, and
Page 2 - Council Meeting Minutes, January 26, 2026
3
COUNCIL MEETING MINUTES
JANUARY 26, 2026
Cornwell voting "aye" [5-0]. Mayor Lonergan declared Council Bill No. 3295 duly passed.
COUNCIL BILL NO. 3296 - AN ORDINANCE AMENDING THE WOODBURN ZONING
MAP TO DESIGNATE ZONING OF APPROXIMATELY 72.67 ACRES OF ANNEXED
TERRITORY AT 1505 BOONES FERRY ROAD NE, MARION COUNTY, OREGON, AS
NODAL MULTI-FAMILY RESIDENTIAL (RMN), NODAL SINGLE-FAMILY
RESIDENTIAL (RSN),AND RESIDENTIAL SINGLE FAMILY (RS) ZONING DISTRICTS
Wilk introduced Council Bill No. 3296. City Recorder Pierson read the bill twice by title only since
there were no objections. Community Development Director Kerr provided a staff report. On roll call
vote for final passage, the bill passed unanimously with Councilors Grijalva, Cantu, Wilk, Bravo, and
Cornwell voting "aye" [5-0]. Mayor Lonergan declared Council Bill No. 3296 duly passed.
APPROVAL OF PRELIMINARY SUBDIVISION FINAL DECISION (SUB 25-03)
Community Development Director Kerr provided a staff report.
Motion: Wilk/Cantu... authorize the Mayor to sign the Final Decision approving the large lot
subdivision.
The Motion passed with the following vote: Councilors Grijalva, Cantu, Cornwell, Wilk, and Bravo
voting "aye." [5-0]
APPROVAL OF ANNEXATION AGREEMENT
Community Development Director Kerr provided a staff report.
Motion: Wilk/Cantu... authorize the City Manager to sign an Annexation Agreement with the
Applicant.
The Motion passed with the following vote: Councilors Grijalva, Cantu, Cornwell, Wilk, and Bravo
voting "aye." [5-0]
FY 2026-27 FINANCIAL PLAN
City Manager Derickson and Finance Director Turley provided a staff report.
Motion: Wilk/Cornwell... adopt the attached FY 2026-27 Financial Plan (Budget Policies and Fiscal
Strategy).
The Motion passed with the following vote: Councilors Grijalva, Cantu, Cornwell, Wilk, and Bravo
voting "aye." [5-0]
CITY MANAGER'S REPORT
The City Manager reported the following:
• FHDC received $750,000 to begin site analysis and preliminary work on the Young Street
property.
• An idea that Councilors may want to consider regarding the issue of speeding in neighborhoods
is the potential reduction of neighborhood speed limits from 25 mph to 20 mph, noting that if
it were to go on the May ballot, City Council would need to make a decision by March 12. The
Page 3 - Council Meeting Minutes, January 26, 2026
4
COUNCIL MEETING MINUTES
JANUARY 26, 2026
new signage could cost up to $100,000. Staff will provide a list of affected streets for Council
review.
• Met with Councilors to discuss two legal opinions directed towards the police department on
immigration-related matters and the scope of their authority and Flock license plate reader
program data impact report. The legal opinion and the report will be posted online for
transparency. The Flock program remains suspended with cameras powered off until Council
directs otherwise.
• $25,000 was issued to the Family Farm Worker Emergency Fund, with the remaining $5,000
Going to CERT to support community emergency response and food distribution, completing
the $30,000 allocation.
MAYOR AND COUNCIL REPORTS
Councilor Grijalva thanked city staff for their quick response to residents regarding the Flock program
and for issuing allocated funds to those community programs.
Councilor Wilk stated that he appreciates the City's steps to support residents and emphasized
kindness to one another.
Councilor Cornwell shared that a community candlelight vigil is scheduled for tomorrow at 5:30 p.m.
prior to the school board meeting.
Mayor Lonergan reported receiving a letter from Love Santa, Inc. thanking the City for its $20,000
donation. He noted the organization's long-standing impact in the community and shared that last
year Love Santa, Inc. served 603 families, 1,105 children, and a total of 2,472 individuals. He stated
that Lorrie Cox praised City staff for their professional response to a recent Rainier Road pump/sewer
outage and follow-up assistance to affected residents.
ADJOURNMENT
Motion: Wilk/Cornwell ... move to adjourn.
The Motion passed with the following vote: Councilors Cornwell, Cantu, Wilk, Bravo, and Grijalva
voting "aye." [5-0]
Mayor Lonergan adjourned the meeting at 8:46 p.m.
APPROVED
FRANK LONERGAN, MAYOR
ATTEST
Heather Pierson, City Recorder
City of Woodburn, Oregon
Page 4 - Council Meeting Minutes, January 26, 2026
5
Ig .,49w&
WWODBURN
Inc orpornreA 1889
February 9, 2026
TO: Honorable Mayor and City Council through City Manager
FROM: Jim Row, Assistant City Manager
SUBJECT: Municipal Judge Employment Agreement
RECOMMENDATION:
Authorize the Mayor to sign the enclosed employment agreement with current
Municipal Judge, Fred Weinhouse.
BACKGROUND:
In late 2015, following the retirement announcement of Judge Janice Zyryanoff,
the City Council appointed Lori Coukoulis to fill the vacant Municipal Judge
position. After serving one year, Judge Coukoulis submitted her resignation on
January 24, 2017. On February 13, 2017, the City Council appointed Fred
Weinhouse as Municipal Judge and approved a three-year employment
agreement. When that agreement expired in February 2020, the Council
approved a three-year extension, followed by another three-year extension in
February 2023.
DISCUSSION:
Mr. Weinhouse retired at the end of 2015 after a 30-year career as an Assistant
United States Attorney. He has served effectively as the City's Municipal Judge
since February 14, 2017. His current employment agreement expires February
13, 2026. The enclosed employment agreement is for a term of three years,
expiring February 13, 2029.
Pursuant to section 10. of the Woodburn City Charter, the Municipal Judge is
one of three positions appointed directly by the City Council. The enclosed
employment agreement is for a term of three years.
Agenda Item Review: City Manager_x City Attorney x_ Finance_x
6
Honorable Mayor and City Council
February 9, 2026
Page 2
FINANCIAL IMPACT:
Expenditures related to the employment of the Municipal Judge are included in
the adopted FY 25/26 budget.
7
Employment Agreement
Fred Weinhouse
City of Woodburn
Municipal Judge
THIS AGREEMENT is made and entered into this day of February 10, 2026, between the
City of Woodburn, an Oregon municipal corporation, hereinafter referred to as "City", and
Fred Weinhouse, hereinafter referred to as "Weinhouse," both of whom understand and
agree as follows:
RECITALS
Whereas, Pursuant to the Woodburn City Charter, it is the responsibility of the City
Council to appoint a Municipal Judge.
Whereas, Fred Weinhouse has served as the City's Municipal Judge since February 14,
2017; and
Whereas, City Council desires to continue the employment of Mr. Weinhouse as
Municipal Judge for the City of Woodburn and to provide an inducement for him to remain
in such employment; and
Whereas, it is the desire of the City Council to provide certain benefits, establish certain
conditions of employment, and to set working conditions of said Employee; and
Whereas, Weinhouse understands and agrees to the terms of employment and desires
to continue serving in the position of Municipal Judge for the City of Woodburn; and
Whereas, with the approval of the City Council, the Mayor has authority to execute this
agreement on behalf of the City.
Now, therefore, in consideration of the mutual covenants herein contained, the parties
agree as follows-
1. Duties
City hereby agrees to employ Weinhouse as the Municipal Judge, of the City of
Woodburn to perform on a continuing basis the functions and duties, which are
generally described in Section 22. of the Woodburn City Charter.
2. Hours of Work
Weinhouse shall devote sufficient time to complete the duties and responsibilities
of his position. Weinhouse shall ensure effective maintenance of the docket and
provide adequate opportunities for court appearances by the public.
8
3. Term
A. The term of this Agreement shall be for three (3) years commencing on
February 14, 2026, and ending February 13, 2029 ("Services Period").
B. The term of this Agreement may be extended by written consent of the
parties for a period mutually acceptable to both parties (Continuing Service
Period). If the parties decide to extend this Agreement, negotiations shall
commence by August 12, 2028.
4. Termination
Weinhouse's employment with the City shall be "at will". As such, nothing in this
Agreement shall prevent, limit or otherwise interfere with the right of City for any
reason whatsoever with or without cause to terminate the services of Weinhouse
at any time as provided herein.
5. Resignation
Nothing in this Agreement shall prevent, limit, or otherwise interfere with the right
of Weinhouse to resign at any time from this position with City subject to the
provisions of the Agreement. In the event Weinhouse voluntarily resigns this
position before the expiration of the aforesaid term of employment, Weinhouse
shall give City a minimum of sixty (60) days written notice, unless the parties agree
otherwise.
6. Compensation
During Services Period, City agrees to pay a wage of one hundred twenty-five
dollars ($150) per hour, for services rendered pursuant to this agreement.
Weinhouse shall be paid for a minimum of two hours for each court session that
he presides over. Such wages shall be payable in installments at the same time
as the regular employees of City are paid and are subject to normal and/ or
authorized deductions. At its discretion, the City Council may periodically conduct
a review of Weinhouse's performance, at which time, an increase in salary may be
negotiated.
7. Public Employees Retirement System
If Weinhouse meets the Oregon Public Employees Retirement System's eligibility
requirements, City shall pay both the "employee" and "employer" portions for
Employee retirement program under the Oregon Public Employees Retirement
System.
9
8. Sick Leave
Weinhouse will earn one (1) hour of sick leave for every 30 hours worked. Sick
leave will accrue to a maximum of 80 hours in a calendar year and may only be
used in a manner that is consistent with the City policy and the state law.
9. Judge Pro Tern
Pro Tern Judges shall be selected from a list of qualified candidates that have been
approved by the City Council. Weinhouse shall arrange for a Pro Tern Judge
should he be unable to perform his regular duties due to illness, personal leave, or
unanticipated personal needs.
10. Professional Development
With prior approval, City shall participate with other agencies where Weinhouse
serves as a municipal court judge in reimbursing Weinhouse a proportional share
of the costs of attending professional conferences, maintaining required judicial
licenses and certifications and maintaining membership to professional
associations, in an amount not to exceed $300 per fiscal/calendar year.
11. Liability
City agrees to indemnify, hold harmless and defend at its expense Weinhouse from
any and all claims, actions, losses, damages, charges, expenses or attorney's fees
to which Weinhouse may be subject to arising out of, or resulting from the
performance of his official duties hereunder, excepting from criminal acts or gross
negligence. Notwithstanding the foregoing, City's obligation under this Section
shall not apply to any punitive or exemplary damages that may be awarded by a
Court against Weinhouse.
12. Other Terms and Conditions
A. City may from time to time fix other terms and conditions relating to
Weinhouse performance hereunder, provided such terms and conditions
are not inconsistent or in conflict with the provisions of this Agreement.
B. Weinhouse shall perform his duties in accordance with all the laws,
ordinances, rules, and regulations applicable to his position and be subject
to City Policies and Procedures as applicable.
C. The entire Agreement between the parties with respect to the subject matter
hereunder is contained in this Agreement. Except as herein expressly
provided to the contrary, the provisions of this Agreement are for the benefit
of the parties solely and not for the benefit of any other person, persons or
legal entities.
10
D. Weinhouse acknowledges that he has not been induced to enter into this
Agreement by any representation or statements, oral or written, not
expressly contained herein or expressly incorporated by reference. City
makes no representations, warranties and guarantees contained in this
Agreement.
13. Notice
Any written notice hereunder shall become effective as of the date of mailing by
registered or certified mail, and shall be deemed sufficiently given if sent to the
addresses as stated in this Agreement, or at such other address as may hereafter
by specified by notice in writing. In lieu of mailing, written notice shall become
effective as of the date it is personally delivered to the addressee. Any notice
required to be given under the terms and conditions of this Agreement shall be
given as follows:
City of Woodburn Fred Weinhouse
Scott Derickson, City Manager Municipal Judge
270 Montgomery Street 10020 SW Citation Place
Woodburn, OR 97071 Beaverton, OR 97008
14. Severability
If any part, term, or provision of this agreement is held by the courts to be illegal
or in conflict with the laws of the State of Oregon, the validity of the remaining
portions of the Agreement shall not be affected and the rights and obligations of
the parties shall be construed and enforced as if the Agreement did not contain the
particular part, term, or provision.
In Witness Whereof, the parties hereto have executed this Agreement on the day and
year first written above.
FRANK LONERGAN FRED WEINHOUSE
MAYOR MUNICIPAL JUDGE
11
WWODBURN
Ig
�9c!k Item
I ncor porn te,/ 1889
February 9, 2026
TO: Honorable Mayor and City Council through City Manager
FROM: Chris Kerr, Community Development Director
Dan Handel, Senior Planner
SUBJECT: Authorization of a Lot Consolidation and Granting a Public Utility
Easement (PUE) related to the Mill Creek Community Center project
RECOMMENDATION:
Authorize the City Manager to sign the Mill Creek Community Center partition plat
on behalf of the City of Woodburn (property owner).
BACKGROUND:
Per the conditions of the Planning Commission's Final Decision for the Mill Creek
Community Center project (dated December 11 , 2025), the property owner is
required to consolidate the eight subject properties down to three and grant a
streetside PUE along the frontage of Oak Street.
DISCUSSION:
The lot consolidation and granting of PUE are accomplished by recording a
partition plat with Marion County. Because the City is the property owner for the
lots involved with this project, the City Council must authorize the partition plat.
The PUE under consideration is 6 feet wide and will run along the site frontage of
Oak Street, between Second Street and Front Street, totaling approximately
2,590 square feet. The Woodburn Development Ordinance (WDO) section
3.02.01 B requires a minimum 5-foot-wide PUE along each lot line abutting a
public street. PUEs are reserved for the construction, reconstruction, operation,
and maintenance of public utilities on private property.
FINANCIAL IMPACT:
Agenda Item Review: City Manager_x City Attorney_x Finance_x_
12
Honorable Mayor and City Council
February 9, 2026 (Mill Creek Community Center lot consolidation and streetside PUE)
Page 2
The cost of this lot consolidation and granting of easement has already been
accounted for in the Mill Creek Community Center project.
13
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4?4 4'*7 4N -'49W&
WWODBURN
Inc orpornreA 1889
February 9, 2026
TO: Honorable Mayor and City Council through City Manager
THRU: Jason Millican, Chief of Police
FROM: Adam Stewart, Lieutenant
SUBJECT: Liquor License Application for 99 Petroleum LLC.
RECOMMENDATION:
Recommend the OLCC approves the Liquor License Application for 99
Petroleum LLC.
BACKGROUND:
Applicant: 99 Petroleum LLC
1311 Lancaster Dr NE Ste. 200
Salem, OR 97301
503-391-8889
Point of
Contact: Bernie Rubio
1311 Lancaster Dr NE Ste. 200
Salem, OR 97301
503-391-8889 Ext. 106
Business: US Market 1015
2115 Molalla Rd NE
Woodburn, OR 97071
503-391-8889
Owner(s): LAL DIN SIDHU 503-910-6527 / L&A Management LLC. /
Singh Services Management LLC / Pritpal Singh
Agenda Item Review: City Manager City Attorney Finance
18
Honorable Mayor and City Council
February 9, 2026
Page 2
License Type(s):
Off Premises- May sell and serve beer, wine, and cider for consumption off the
licensed premises. May sell beer, wine, and cider in a securely covered
"growler" for consumption off the licensed premises.
On January 12, 2026, the Woodburn Police Department received an application
for Off-Premises liquor license for the US Market 1015. The business will be
opening as a New Outlet located at 2115 Molalla Rd NE in Woodburn, OR 97071 .
The hours of operation are 24 hours Monday through Sunday. The location is a
gas station with a convenience store. There is no entertainment listed for the
location. The Woodburn Police Department has not received any
communication from the public or surrounding businesses in support of or
against the proposed change.
DISCUSSION:
The Police Department has completed a background investigation on the US
Market 1015, and the listed owners, Lal Din Sidhu and Pritpal Singh. They were
run through various police databases and business-related databases. Lal Din
Sidhu and Pritpal Singh hold a valid Oregon driver's license, and no other items
of concern were located during the check. The two names listed as contacts,
CJ Babine and Bernie Rubio, were checked and no items of concern were
located. Bernie Rubio holds a valid Oregon driver's license. I called and spoke
to CJ and she advised Bernie is the main contact for the Woodburn locations.
The application is for a New Outlet for US Market 1015. The location is currently
under construction.
The location is bordered by two new apartment complexes with a growing
population. The location is within 500ft of a place of worship at 1557 June Way,
Woodburn, OR 97071 (Kingdom Hall of Jehovah's Witnesses). The US Market is
not within the line of sight of the building at the place of worship and does not
appear to adversely impact the facility.
FINANCIAL IMPACT:
None
19
4?4 4'*7 4N -'49W&
WWODBURN
Inc orpornreA 1889
February 9, 2026
TO: Honorable Mayor and City Council through City Manager
THRU: Jason Millican, Chief of Police
FROM: Adam Stewart, Lieutenant
SUBJECT: Liquor License Application for Woodburn Petroleum LLC.
RECOMMENDATION:
Recommend the OLCC approves the Liquor License Application for Woodburn
Petroleum LLC.
BACKGROUND:
Applicant: Woodburn Petroleum LLC
1311 Lancaster Dr NE Ste. 200
Salem, OR 97301
503-391-8889
Point of
Contact: Bernie Rubio
1311 Lancaster Dr NE Ste. 200
Salem, OR 97301
503-391-8889 Ext. 106
Business: US Market 1020
2600 Newberg Hwy.
Woodburn, OR 97071
503-391-8889
Owner(s): LAL DIN SIDHU / NIRMAL SINGH / BHARWINDER SINGH
503-910-6527
Agenda Item Review: City Manager_x_ City Attorney_x Finance_x_
20
Honorable Mayor and City Council
February 9, 2026
Page 2
License Type(s):
Off Premises- May sell and serve beer, wine, and cider for consumption off the
licensed premises. May sell beer, wine, and cider in a securely covered
"growler" for consumption off the licensed premises.
On January 12, 2026, the Woodburn Police Department received an application
for Off-Premises liquor license for US Market 1020. The business will be opening as
a New Outlet located at 2600 Newberg Hwy. (AKA: Hillsboro-Silverton Hwy.) in
Woodburn, OR 97071 .
The hours of operation are 5:OOam - 12:OOam Monday through Sunday. The
location is a gas station with a convenience store. There is no entertainment
listed for the location. The Woodburn Police Department has not received any
communication from the public or surrounding businesses in support of or
against the proposed license.
DISCUSSION:
The Police Department has completed a background investigation on the US
Market 1020, and the listed owners, Lal Din Sidhu, Nirmal Singh, and Bharwinder
Singh. They were run through various police databases and business-related
databases. Lal Din Sidhu holds a valid Oregon driver's license, and no other
items of concern were located during the check. Bharwinder and Nirmal have
no Oregon drivers license, and no other information of concern was located.
The other name listed as the contact, Bernie Rubio, was checked and has a
valid Oregon driver's license and no items of concern were located. The
application is for a New Outlet for US Market 1020. The location is currently under
construction.
FINANCIAL IMPACT:
None
21
4?4 4'*7 4N -'49W&
WWODBURN
Inc orpornreA 1889
February 9, 2026
TO: Honorable Mayor and City Council through City Manager
THRU: Jason Millican, Chief of Police
FROM: Adam Stewart, Lieutenant
SUBJECT: Liquor License Application for El Tule Tacos LLC.
RECOMMENDATION:
Recommend the OLCC approves the Liquor License Application for El Tule
Tacos LLC.
BACKGROUND:
Applicant: El Tule Tacos LLC.
450 N 1 St St.
Woodburn, OR 97071
503-981-9000
Point of
Contact: Julio C. Valera
P.O. Box 1323
Silverton, OR 97381
503-830-2977
Business: El Tule Tacos LLC.
450 N 1 St St.
Woodburn, OR 97071
503-981-9000
Owner(s): Pablo Luna
503-932-7179
Agenda Item Review: City Manager City Attorney Finance
22
Honorable Mayor and City Council
February 9, 2026
Page 2
License Type(s):
Limited On Premises Sales- May sell and serve by the drink, at retail to consumers
for consumption on licensed premises: malt beverages (beer), wine, and cider.
On January 8, 2026, the Woodburn Police Department received an application
for Limited On-Premises Sales, liquor license for El Tule Tacos LLC. The business will
be Changing Ownership, and is a restaurant-style business, with indoor seating
for 80.
The hours of operation are 9am to 8pm Sunday to Saturday with summer hours
of 9am-10pm, May-October. There is no entertainment listed for the location,
other than recorded music. The Woodburn Police Department has not received
any communication from the public or surrounding businesses in support of or
against the proposed change.
DISCUSSION:
The Police Department has completed a background investigation on El Tule
Tacos LLC, the listed owner, Pablo Luna, and the applicant, Julio Valera. Pablo
Luna and Julio Valera were run through various police databases and business-
related databases. Pablo Luna and Julio Valera hold a valid Oregon driver's
license. Pablo Luna disclosed he was arrested in 2024 for DUII and has
completed diversion. No information was located about details surrounding the
DUII. No other items of concern were located during the check, regarding the
location or the people listed above. The application is for a change of
ownership.
FINANCIAL IMPACT:
None
23
City of Woodburn New Development Activity
January-'26
New
Single
Family Residential New
Total Home Building Permit Commercial Building Housing
Month Permits jPermits Valuation Permit Valuation Total Permit Valuation Units
January'20 40 3 $ 801,756 $ 9,625,748 $ 11,176,842 3
January'21 43 15 $ 3,921,446 $ 2,658,803 $ 6,708,449 15
January'22 90 44 $12,696,712 $ 1,032,295 $ 14,240,087 44
January'23 43 7 $ 1,866,440 $ 1,195,820 $ 3,176,237 7
January'24 51 20 $ 6,323,853 $ 515,888 $ 7,541,489 20
January'25 74 27 $ 9,118,186 $ 224,509 $ 10,581,771 27
January'26 62 23 $ 7,861,021 $ 1,909,245 $ 10,175,133 23
Fiscal Year Totals(July25-January'26)
2019-2020 246 12 $ 3,112,039 $ 11,262,325 $ 17,003,682 12
2020-2021 322 61 $16,414,108 $ 7,157,169 $ 26,398,547 61
2021-2022 510 145 $40,625,473 $ 478,956,455 $ 533,732,598 325
2022-2023 473 29 $10,075,619 $ 58,925,700 $ 72,937,065 329
2023-2024 4011 53 $18,167,945 $ 42,745,776 $ 63,995,973 1 392
2024-2025 571 214 $73,566,856 $ 60,780,725 $ 139,302,216 394
2025-2026 4321 125 $41,386,990 $ 32,009,095 $ 76,456,355 125
*Mechanical,demolishion,alarm and sprinkler permits not included in this report
July January New Housing Units
,:r'O
Af00 392 94
M0
2,
00
10012
V
ci
2119 a 02'J 2020 2h2ll 2021 23::12 2022.aC0 3 2023 2124 21 f'021 , 20?r Jw1X
July-January Total IPerrmiits
60* 57
51
10* 47"1
4t]*
01 432
322
sM*
46
:!fI2G
°I f I2G
IN
NM D?O'X➢ 20?0?021 N)"p�02:�1 .NYS11S (12l 21024 'N 1 21021, 2125 2026
24
�i �.. Ag4,-.44 fun.-
WWODBURN
In or� arn reA 188
February 9, 2026
TO: Honorable Mayor and City Council, acting in its capacity as the
Local Contract Review Board
FROM: Jim Row, Assistant City Manager
SUBJECT: Approval of Guaranteed Maximum Price (GMP) Amendment for the
Woodburn Community Center Project CM/GC Agreement
RECOMMENDATION:
That the City Council, acting in its capacity as the Local Contract Review Board,
(1) Approve the Guaranteed Maximum Price (GMP) Amendment in the
amount of $17,200,778 to the Construction Manager/General
Contractor (CM/GC) contract with Triplett Wellman for construction of
the Woodburn Community Center Project. The GMP includes a 5%
Contractor's Contingency for unanticipated construction-related cost
overru ns.
(2) Preauthorize the approval of contract change orders or amendments
of up to $800,000 for City-directed project enhancements or scope
refinements.
BACKGROUND:
On March 24, 2025, the City Council awarded a CM/GC contract to Triplett
Wellman for the Woodburn Community Center Project following a competitive
proposal process. The CM/GC delivery method was selected to improve cost
control, enhance constructability, and allow the contractor to participate in
design development.
Since award of the contract, Triplett Wellman has completed pre-construction
services, including constructability reviews, value engineering, cost estimating,
subcontractor outreach, and site investigations. With construction documents
now complete, the CM/GC has solicited and evaluated subcontractor bids and
prepared a proposed Guaranteed Maximum Price (GMP) for the City's
consideration.
Agenda Item Review: City Manager_x City Attorney_x Finance_x_
25
Honorable Mayor and City Council
February 9, 2026
Page 2
DISCUSSION:
Following completion of construction documents, Triplett Wellman solicited
competitive bids from qualified subcontractors in accordance with Oregon
public contracting requirements. Those bids have now been evaluated and
incorporated into a proposed Guaranteed Maximum Price (GMP) Amendment
for the City's consideration. The GMP reflects the full scope of construction work,
including general conditions, subcontracted work, insurance and bonding, and
the contractor's contingency.
The CM/GC process has allowed the contractor, design team, and City staff to
work collaboratively throughout design development to refine the project
scope, identify cost-saving opportunities, and ensure constructability. This
collaborative approach has resulted in a well-defined project ready to move
into the construction phase. The GMP Amendment also formalizes the inclusion
of a 5% Contractor's Contingency to address unforeseen construction
conditions. The Council's approval of an additional $800,000 in expenditure
authority (Owner's Contingency) provides flexibility for City-directed
enhancements or refinements during construction. If approved, Triplett Wellman
will proceed with construction mobilization, and staff will continue to oversee
project delivery and manage the Owner's Contingency.
Construction is anticipated to begin during the third week of February and to be
completed by Summer 2027.
FINANCIAL IMPACT:
The proposed GMP for construction is $17,200,778, which includes all hard
construction costs and a 5% Contractor's Contingency. When the City's
$800,000 Owner's Contingency is added, the total anticipated construction cost
increases to $18,000,778. Both figures exceed the original construction estimate
of $16 million, reflecting current market conditions, tariff related cost escalation,
and refinements to the project scope.
In addition to the hard construction costs, the project includes soft costs such as
architectural and engineering design, furniture, fixtures and equipment (FF&E),
permitting, System Development Charges (SDCs), and other project-related
expenses. When combined with the hard construction costs, the total estimated
project cost is approximately $22 million.
Funding for the project is fully identified and includes:
26
Honorable Mayor and City Council
February 9, 2026
Page 3
$15,000,000 - Oregon Lottery Bond Grant
$6,300,000 - Parks & Recreation System Development Charges
• $500,000 - Oregon Legislatively Awarded Grant Funds
$200,000 - Utility Undergrounding Fees
• $60,000 - Donations and Energy Efficiency Incentives
The City has also submitted additional funding requests that may offset certain
project components, such as commercial kitchen and fitness equipment, if
awarded.
Sufficient funds are included in the adopted FY 25/26 budget and will also be
included in the proposed FY 26/27 budget.
Enclosure:
Guaranteed Maximum Price - Itemized Construction Cost Sheet
27
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WWODBURN
Inc orpornreA 1889
February 9, 2026
TO: Honorable Mayor and City Council (acting in its capacity as the
Local Contract Review Board) through City Manager
FROM: Curtis Stultz, Public Works Director
SUBJECT: Approval of Rainier Road Lift Station Emergency Repair Project
RECOMMENDATION:
Award a contract to K&E Excavating, Inc. for the performance of emergency
repairs to the Rainier Road Lift Station, in an amount not to exceed $161,572.75.
BACKGROUND:
On Friday December 19, 2025, City staff discovered a sinkhole adjacent to the
Rainier Road sanitary sewer lift station. Further investigation indicated that the
gravity line upstream of the station had failed, creating the sinkhole. It was also
discovered that a large amount of aggregate has passed through the lift station
and was pumped into the downstream system, creating a significant barrier to
flow.
K&E Excavating, Inc. (K&E) was immediately contacted, and their assistance
requested. With the assistance of City forces, K&E installed a temporary patch
atop the failed section of pipe, and the downstream lines were cleared of debris
to restore proper flow.
The service life of the temporary patch is unknown; therefore, a permanent repair
is required to reduce the risk of failure. The proposed permanent solution includes
the removal of the entire failed section of 8-inch iron pipe, approximately 40 linear
feet, and replacement with new 10-inch PVC pipe. The attached proposal
provided by K&E includes all labor and materials to complete the repair and
restore the roadway.
DISCUSSION:
Pursuant to ORS 27913.080 and the City Public Contracting Ordinance (Ord. No.
2381 ), the City may make emergency procurements for goods and services
Agenda Item Review: City Manager_x_ City Attorney_x_ Finance_x_
32
Honorable Mayor and City Council
February 9, 2026
Page 2
without going through the formal competitive selection procedure when that
emergency involves an immediate hazard to public health, safety, or welfare.
Once it was determined that outside assistance was necessary, K&E Excavating,
Inc. was the City's first choice based on prior experience with the firm. In 2024,
K&E performed emergency sewer repairs for the City on Blaine Street after the
failure of the sewer main and multiple lateral connections. K&E performed this
work expeditiously, within the proposed budget, and under challenging winter
construction conditions.
FINANCIAL IMPACT:
The contract cost includes the initial emergency response on December 19th, and
the permanent repair. The initial response cost $23,712.75, while the permanent
repair is anticipated to cost $127,860.00, resulting in a grand total of $151 ,572.75.
An additional $10,000 is requested for contingency.
33
Ig -,49W&
WWODBURN
Inc orpornreA 1889
February 9, 2026
TO: Honorable Mayor and City Council (acting in its capacity as the
Local Contract Review Board) through City Manager
FROM: Jesse Cuomo, Community Services Director
SUBJECT: Award of Construction Contract for the Roof Replacement Project
for the Woodburn Library
RECOMMENDATION:
Award the construction contract for the Roof Replacement Project for the
Woodburn Library to the lowest responsible and responsive bidder, Roof Toppers
Inc., in the amount of $498,184.00, and approve an additional $50,000 for this
project as a contingency for potential change orders that may arise during
construction, for a total award of up to $548,184.00.
BACKGROUND:
In September 2012, the City engaged A-Tech Northwest Inc. to assess the
roofing system at the Woodburn Library, located at 280 Garfield Street. The
evaluation indicated that the standing-seam metal roof was estimated at 34
years old, with an expected lifespan of approximately 30 years, and was in "fair"
condition and nearing the end of its original life expectancy. It was determined
that the roof had an estimated remaining useful life of 3 to 5 years (2015-2017).
Furthermore, the membrane roof portion of the system was also assessed in
2012. This component, approximately 20 years old, was similarly nearing the end
of its expected life, with an estimated remaining useful life of 1 to 3 years (2013-
2015), given its 20-year lifespan rating.
Due to budget constraints, City staff have been identifying and implementing
necessary repairs to extend the roof's lifespan. However, the library roof has now
reached the point where minor repairs are ineffective and require a complete
replacement.
The Scope of work for the Project includes the removal of the existing
Library Building roofing, gutters, and downspouts down to the deck, and
the installation of a new roof system, gutters, and downspouts.
Agenda Item Review: City Manager_x City Attorney_x Finance_x_
34
Honorable Mayor and City Council
February 9, 2026
Page 2
Bids for the project were publicly opened on January 15, 2026. Seven
qualifying bids were received, and the results are as follows:
Roof Toppers, Inc. $ 498,184.00
Andy Medcalf Construction $ 499,550.00
Architectural Metal Works $ 530,249.00
West Coast Roofing and Building $ 576,450.00
Coastline Roofing & Construction Inc. $ 627,093.00
Rev Construction LLC $ 743,950.00
Fisher Construction Group $ 1 ,082,970.00
The Engineers' Estimate for the project was: $ 450,000 to $575,000
DISCUSSION:
The contract award is in conformance with public contracting laws of the
State of Oregon, as outlined in ORS Chapter 279C, and the laws and
regulations of the City of Woodburn.
FINANCIAL IMPACT:
The subject project is identified in the adopted fiscal year 2025-26 Budget and
funded by the Capital Construction Fund.
35
Ig -,49W&
WWODBURN
Inc orpornreA 1889
February 09, 2026
TO: Honorable Mayor and City Council (acting in its capacity as the
Local Contract Review Board) through City Manager
FROM: Curtis Stultz, Public Works Director
SUBJECT: Award Professional Services Contract for Electrician Services to
Engelman Electric
RECOMMENDATION:
Authorize the City Manager to enter into a Professional Services Agreement with
Engelman Electric for Electrician Services.
BACKGROUND:
ORS 479.540 allows an electrical master permit for "repair, alteration or
replacement of existing electrical products", where an "electrical product
replacement" includes installing a product in place of another that shall not
exceed the capacity or design of the existing electrical system. The electrical
master permit program allows City employees with a Limited Maintenance
Electrician License (LME) to perform certain electrical work that is overseen by a
qualified Electrical Contractor, who is responsible for administering the City's
Master Electrician Permit. Having completed work in this manner can be cost
effective for the City, as it allows the three qualified City employees the
opportunity to perform basic electrical work as part of their normal job functions.
However, the City frequently requires electrical work to be completed, which
falls outside the scope of activities that can be done by employees with an LME
license. In these instances, the City utilizes the services of qualified electrical
contractors. In order to secure favorable terms and consistent service, the City
issued a Request for Proposals (RFP) for electrician services in 2013.
In order to re-evaluate the market and to allow other contractors the
opportunity to perform work for the City, another RFP was issued in late 2025.
Five qualified proposals were received by the January 15, 2026, deadline and
were ranked as follows by the evaluation committee:
Agenda Item Review: City Manager_x City Attorney_x Finance_x_
36
Honorable Mayor and City Council
February 9, 2026
Page 2
No: Name
1 Engelman Electric
2 Cox Electric
3 Mid-Willamette Electric
4 Power Tech Corp
5 Alternate Source Energy Inc
DISCUSSION:
Since 2013, the previous electrical contractors performed work at the water
treatment plants, wastewater treatment plant, wastewater collection facilities,
and at other City facilities. Work performed by city LME staff included electrical
work primarily associated with the water and wastewater facilities.
The proposed contract is for a term of three years, with two one-year extensions
if agreed to by both parties. The contract award is in conformance with public
contracting laws of the State of Oregon as outlined in ORS Chapter 279C and
the laws and regulations of the City of Woodburn. Staff is recommending that
the contract be awarded.
FINANCIAL IMPACT:
Historically, the City spends approximately $25,000 annually on work performed
by electrical contractors. Funding for this is included in the adopted budget for
FY 25/26. The negotiated standard hourly rate for Engelman Electric is $150,
which is $15 per hour higher than the rate we were paying under our previous
agreement.
37
�g �.. Ag4,-.44 fun.-
WWODBURN
Inc orpornreA 1889
February 9, 2026
TO: Honorable Mayor and City Council
FROM: Scott Derickson, City Manager
SUBJECT: Ballot Referral Options for Advisory Question - Residential Roadway
Speed Reduction (May 2026 Election)
RECOMMENDATION:
Direct Staff on whether to prepare a Resolution for a May 2026 Ballot Referral of
an advisory question related to Residential Roadway Speed Reductions.
BACKGROUND:
During the Council's 2025/26 goal-setting session, one of the priorities of the
Council was to "Develop and implement a strategy to improve traffic safety and
reduce neighborhood speeding."
Last fall, a proposal that was presented for the Council's consideration was to
place an advisory question on the May 2026 ballot that would ask Woodburn
voters whether the speed limit on local roadways in residential districts should be
lowered from 25 mph to 20 mph.
The City Council may submit a measure to propose an ordinance or local
legislation to the legal voters of the City. An advisory question may also be
referred to the voters using the same process. The vote on an advisory question
or measure does not enact the matter into law and has no binding effect on the
actions of the Council.
For an advisory question to be placed on the May 2026 ballot, the City Council
would need to adopt a Resolution at its next regularly scheduled meeting on
February 23, 2026, that would refer a measure election and approve a ballot title
for consideration. Publication of the ballot title would then be made no later than
February 27th and the measure would be filed with the County elections official
by March 19th. The May 2026 election is scheduled for Tuesday, May 19th.
DISCUSSION:
Agenda Item Review: City Manager_x_ City Attorney_x Finance_x
38
Honorable Mayor and City Council
February 9, 2026
Page 2
Upon direction from the Council, staff would prepare a Resolution that would refer
to the electors of Woodburn an advisory question related to residential speed
limits. As the title suggests, "advisory questions" are non-binding referrals that do
not on their own directly change legislation within the City. Upon receiving the
results of an advisory question, the City Council still retains full authority to take or
not take subsequent legislative action on the subject matter.
Proposed ballot title for consideration:
CAPTION (10 words):
City advisory question regarding lowering the speed limit in
residential areas.
QUESTION (20 words):
Should the Woodburn City Council pass legislation to implement 20-
mph speed limit zones on local streets in residential districts?
SUMMARY (175 words):
The Woodburn City Council has placed this advisory question on the
ballot to determine voter attitudes on the question of lowering
speed limits on local roadways in residential districts.
Oregon law authorizes cities to designate by ordinance a speed for
a roadway under the jurisdiction of the city that is up to 10 miles per
hour lower than the statutory speed, so long as the designated
speed is not less than 20 miles per hour, and the roadway is located
in a "residence district," is not an arterial highway, and is signed
appropriately.
A vest vote means that you think the City Council should consider
adopting an ordinance that would lower speed limits on eligible
roadways in residential areas.
A no vote means that you think the City Council should maintain
the speed limits currently designated for the roadways in residential
areas.
39
Honorable Mayor and City Council
February 9, 2026
Page 3
In addition to the ballot title outlined above, an explanatory statement of no
more than 500 words would also be prepared for inclusion in the voter's
pamphlet. That statement must be an "impartial, simple, and understandable
statement explaining the measure." OAR 165-022-0040.
A Functional Roadway Classification map is included as an attachment with this
report to assist the Council in understanding what roadways would or would not
be eligible for reduced speed limits. As part of any future implementation, it
should be noted that currently designated minor arterial, service collector, and
access street roadways would maintain their current designated speeds of
either 25 mph or 35 mph. The roadways that could have the speed limit lowered
to 20 mph include all other local roadways that are located in "residence
districts," as that term is defined by statute.
Per Oregon law, a reduction in a designated speed would only take effect on a
segment of a local residential roadway upon the City's removal of any 25 mpg
signs and installation of 20 mph signs on that segment.
FINANCIAL IMPACT:
Beyond staff time and publication costs, there is no significant financial cost
associated with referring an advisory question to the ballot.
Future costs associated with physically changing speed designation signs around
Woodburn would likely be absorbed through Public Work's general road
maintenance budget over time.
Enclosure:
Woodburn TSP - Functional Roadway Classification Map
40
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Ig
�9e!k Item
I ncor porn te,/ 1889
February 9, 2026
TO: Honorable Mayor and City Council through City Manager
FROM: Chris Kerr, Community Development Director 6'A",
Dan Handel, Senior Planner
SUBJECT: Council Briefing of Planning Commission approval of a Design
Review, Street Adjustment, and Variance application package for
"Woodburn Construction Company Warehouse/Office Building" at
669, 681, 683, & 685 Ray J Glatt Circle (DR 25-08, SA 25-04, & VAR 25-
02)
RECOMMENDATION:
Staff recommends that the City Council take no action on this item and provides
this summary pursuant to Woodburn Development Ordinance (WDO) Section
4.02.02. The Council may call up this item if desired and, by majority vote, initiate
a review of the Planning Commission decision.
Proposed Development:
The subject property is a 2.08-acre property in the Commercial Office (CO) zoning
district and is developed with two multi-tenant commercial office buildings.
Through a recent property line adjustment with the First Presbyterian Church of
Woodburn at 950 N Boones Ferry Rd, the subject property was adjusted to be its
current shape. The development area was previously a wooded outdoor
recreation area for the church however the trees were completely wiped out
after the ice storm in 2020 and the church decided to sell the land.
Agenda Item Review: City Manager_x_ City Attorney_x Finance_x_
42
Honorable Mayor and City Council
Feb. 9, 2026 (Briefing of Planning Commission Approval of DR 25-08, SA 25-04, VAR 25-02)
Page 2
T
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ses
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Subject property outlined in yellow, development area outlined in red.
The proposal before the Planning Commission was a Design Review, Street
Adjustment, and Variance application package to construct a new 14,052
square foot warehouse and office building and associated parking lot and
landscaping improvements.
The Street Adjustment request was to maintain the existing Ray J Glatt Circle
improvements.
The applicant included three Variance requests:
1 . A request to not provide cross-access to all neighboring properties.
2. A request to not fully comply with pedestrian access requirements.
3. A request to not provide required parking area landscaping islands.
43
Honorable Mayor and City Council
Feb. 9, 2026 (Briefing of Planning Commission Approval of DR 25-08, SA 25-04, VAR 25-02)
Page 3
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................
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Front building elevation (facing the new parking lot).
44
Honorable Mayor and City Council
Feb. 9, 2026 (Briefing of Planning Commission Approval of DR 25-08, SA 25-04, VAR 25-02)
Page 4
Public Hearing Summary:
On January 29, 2026, the Planning Commission held a public hearing for this Type
III application package. Written testimony in support of the cross-access Variance
request was received from Roger Gonzales with the First Presbyterian Church of
Woodburn (950 N Boones Ferry Rd); no other testimony was received. After closure
of the record, the Commission deliberated, discussed the Street Adjustment and
Variance discretionary requests, and ultimately voted unanimously to approve
the application package (including all Street Adjustment and Variance requests)
with the conditions recommended by staff in the staff report.
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