September 22, 2025 URA Agenda FRANK LONER
CITY OF WOODBURN WARD
I
ORLANDO BRAVO,BOARD MEMBER
W WARD�
MARK WILK, BOARD MEMBER WARD II
JEN CANTU, BOARD MEMBER WARD III
URBAN RENEWAL AGENCY SHARON SCHAUB,BOARD MEMBER WARD IV
MARY BETH CORNW ELL,BOARD MEMBER WARD V
AMENDED AGENDA ALMA GRIJALVA, BOARD MEMBER WARD VI
SEPTEMBER 22, 2025 - 6:45 P.M.
City Hall Council Chambers - 270 Montgomery Street
1 . CALL TO ORDER
2. ROLL CALL
3. CONSENT AGENDA
A. Urban Renewal meeting minutes of June 23, 2025 1
Recommended Action: Approve the minutes.
4. PRESENTATIONS
None.
5. PUBLIC HEARINGS
None.
6. GENERAL BUSINESS
A. URG #2025.05 - 573 N. FRONT STREET I CUEVAS/MENDOZA 3
Recommended Action: Approve the Building Improvements
Program (BIP) application from the owner of the property located
at 573 N. Front Street, Nereida Mendoza & Jesus Cuevas,
(Applicants), for an amount not to exceed 50% of the overall cost
to complete the repairs to the rear of the building, as detailed in
the estimates provided. The lowest bid provided for this SOW is
$29,730 (50% = $14,865).
B. URG #2025.06 - 607 N. FRONT STREET I FLOMER FURNITURE 12
Recommended Action: Approve the Building Improvements
Program Grant Application (Program) from the owner of the
property located at 607 N. Front Street, Kester Schuler, LLC
(Applicant), for an amount not to exceed 50% of the overall cost
to complete the repairs, as detailed in the estimates provided.
The lowest bid provided for this SOW is $46,734 (50% = $23,367).
7. PUBLIC COMMENT
September 22, 2025 Urban Renewal Agency Page i
8. ADJOURNMENT
September 22, 2025
URBAN RENEWAL AGENCY BOARD MEETING MINUTES
JUNE 23, 2025
DATE COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF
MARION, STATE OF OREGON, JLTNE 23, 2025
CONVENED The meeting convened at 6:45 p.m. with Chair Lonergan presiding.
ROLL CALL
Chair Lonergan Present
Member Cantu Present
Member Cornwell Present—7:53 p.m.
Member Schaub Present
Member Grijalva Present
Member Wilk Present
Member Bravo Absent
Staff Present: City Administrator Derickson, City Attorney Granum, Assistant City Attorney Killmer,
Assistant City Administrator Row, Special Projects Director Wakely,Community Development Director
Kerr,Police Chief Millican,Public Works Director Stultz, Community Relations Manager Herrera, City
Recorder Pierson
CONSENT AGENDA
A. Urban Renewal Agency minutes of June 9, 2025.
Motion: Schaub/Wilk... adopt the Consent Agenda.
The Motion passed with the following vote: Members Schaub, Grijalva, Wilk, and Cantu voting "aye."
[4-0]
URG#2025.03 —563 AND 573 N. FRONT STREET I MENDOZA
Economic Development Director Johnk provided a staff report.
Motion: Schaub/Wilk... approve the Building Improvements Program (BIP) application from the
owner of the property located at 563 and 573 N. Front Street, Nereida Mendoza & Jose Mendoza,
(Applicants), in the amount of$4,812, 50%of the overall cost for installation of a fence in the rear(alley
side) of their properties in an effort to reduce on going vandalism and dumping as well as to provide
improved security for their tenants; for a total project cost of$9,625.
The Motion passed with the following vote: Members Schaub, Grijalva, Wilk, and Cantu voting "aye."
[4-0]
URG#2025.04—397 N. FIRST STREET I COSMETOLOGY SCHOOL
Economic Development Director Johnk provided a staff report.
Motion: Schaub/Cantu... approve the Building Improvements Program (BIP) Grant Application from
the owner of the property located at 397 N. First Street, Celestina Chacon Quintero, (Applicant), in the
amount of$50,000. This project includes an interior and exterior redevelopment of the property for use
Page 1 —URA Board Minutes, June 23, 2025
1
URBAN RENEWAL AGENCY BOARD MEETING MINUTES
JUNE 23, 2025
as a Cosmetology School, with a total investment of$780,750.
The Motion passed with the following vote: Members Schaub, Grijalva, Wilk, Cornwell, and Cantu
voting "aye." [5-0]
BUILDING IMPROVEMENTS PROGRAM GUIDELINE REVISIONS
Economic Development Director Johnk provided a staff report.
Motion: Schaub/Wilk ... approve the revised City of Woodburn Building Improvements Program
Guidelines, as recommended by the Downtown Advisory Review Subcommittee (DARS).
The Motion passed with the following vote: Members Schaub, Grijalva, Cornwell, Wilk, and Cantu
voting "aye." [5-0]
ADJOURNMENT
Motion: Schaub/Cornwell ... move to adjourn.
The Motion passed with the following vote: Members Schaub, Grijalva, Cornwell, Wilk, and Cantu
voting "aye." [5-0]
Chair Lonergan adjourned the meeting at 7:07 p.m.
APPROVED
FRANK LONERGAN, CHAIR
ATTEST
Heather Pierson, City Recorder
City of Woodburn, Oregon
Page 2—URA Board Minutes, June 23, 2025
2
D Bu a N
UP. �/f�/
<t
September 22, 2025
TO: Urban Renewal Agency (URA)
FROM: Downtown Advisory Review Subcommittee (DABS)
Jamie Johnk, Economic Development Director
SUBJECT: URG #2025.05 - 573 N. FRONT STREET I CUEVAS/MENDOZA
RECOMMENDATION:
Approve the Building Improvements Program (BIP) application from the owner of
the property located at 573 N. Front Street, Nereida Mendoza & Jesus Cuevas,
(Applicants), for an amount not to exceed 50% of the overall cost to complete
the repairs to the rear of the building, as detailed in the estimates provided. The
lowest bid provided for this SOW is $29,730 (507o _ $14,865).
BACKGROUND:
This property is owned by the applicants and occupied by a commercial
business, Santa Ana's Restaurant. The rear of the property is in need of
significant stucco repairs as well as to replace boarded windows and door.
Once the stucco has been repaired, the scope of work includes painting the
exterior rear of the building.
PROPOSAL:
The Applicant has provided three (3) estimates. The lowest estimate is for
$29,730 from which grant consideration will be made. If the applicant selects a
contractor with a higher bid amount, DARS will only reimburse 50% of the lowest
estimate provided or$14,865.
• AMV Construction LLC $34,324
• Natalys Construction $29,730
• Pro 3.5 Construction LLC $31,205
FINANCIAL IMPACT:
The FY 2024-25 Urban Renewal Building Improvements Program budget has
sufficient funds to approve a grant request in the amount of $14,865.
3
Program Criteria:
• The properties are located at 573 N. Front Street and within the Urban
Renewal District.
• The proposal complies with the Woodburn Development Ordinance.
Any necessary permits will be obtained from the city.
The project encourages greater marketability of the Urban Renewal District.
• The project will be complimentary to the existing building as well as the
surrounding buildings.
• The Urban Renewal Program specifically identifies fapade repairs and
window upgrades as an eligible improvement within Woodburn's Urban
Renewal District.
Summary and Conclusion:
The Program is intended to encourage and assist business and property owners
to invest in the Urban Renewal District. This Application reflects the intent of the
program by making improvements to the property and maintaining the useful
life of the building.
Conditions of Approval:
1. Invoices must be submitted for reimbursement. No grant money will be
disbursed until the project is completed and is approved by the Agency.
2. Grant funds may be used for materials and services provided by licensed contractors.
3. Projects shall be completed within one year of approval to be eligible for
reimbursement. Grants provide for a single payment after receipts are
provided, and all completed work is accepted by the City.
4. Licensed contractors will complete all work.
Attachments:
• Building Improvements Application
4
I
,
BuildingImprovements Program
APPLICATION 4"Smail grant ❑L,a.rge Grant FjLoan(Pry iw) ffiDesign Services(Fee$50)
APPLICANT WFORi ATION FOR OFFICE USE ONLY a
Name: Jesus Cuevas & Nereida Mendoza Application Date:
Phone.65a-484-9492 Approval gate:
Tax ID number: Amount Awarded:
PROPERTY OWNER t £=OtiMATIO
i
Property Address.573 N Front St
Name:Jesus Cuevas & Nereida Mendoza PhonelEmaif:650-484-9492
i Address:573 N Front ST city Woodburn :st:OR zip:97071
Owner's Signal e: � Date:8/27/25
BUSINESS AND/OR PROJECT INI.ORtt ATION
alai„e Of Business:Santa Anas Mexican Food Business owner's Name: Jesus Cuevas
Address:573 N Front St Phone:650-484-9492
city-.Woodburn state:OR zip:97071 _
Type of Business: Mexican Restaurant______w. Upper Floor use: nla�_��_
i
PROPOSED IMPROVEMENTS
Improvements Type: ❑inter or improvements ZExterior Improvements other
description:
Repair (back side of building structure) 2 new windows, 1 door& screen
Remove old stucco and place new stucco, clean area, paint
Est mated cost of Improvements:S $30,500.00
icallectecd By.
RecelptA,
Date;
I
5
CERTIFICATION BY APPLICANT
The Applicant certifies thatall information provided in this application is true and complete to the
best of the Applicant's knowledge and belief. The Applicant represents to the City that this
Agreement has been duly authorized by all necessary action on the�"part of the Applicant and no
other corporate or othpr action on the part of the Applicant is legally�equired.If the�Applicant is
not the owner of the property to be rehabilitated, the Applicant certifies that it has the legal
/ authority ~ �m' ~~ enter~ 'into an ag ="'"="to perform the p"p"""" work on "= building." "
Evidence nf this legal authority must beattached,
Applicant acknowledges and agrees the Agency shall have no obligation to pay any persons
| providing materials or performing labor or to cause the release of any mechanics or other liens
that may be recorded against the above property in connection withthe proposed improvements,
/
. ���/���/��
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-|1car �� � � Datex� nu Da
°
| ACKNOWLEDGMENT BY PROPERTY 0NANfR(if different than
| ° Applicant)
The Property Owner hereby acknowledges all the above terms of this application and a%19 rees that
the Agency shall have no obligation to pay any persons providing rpaterials or performing labor
or to cause the release of any mechanics or,other liens that may be recorded against the above
property in connection with the proposed improvements.
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An"PmrtyQwner's3ignmture Date
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6
A: l��k AMV Construction LLC
956 Bonefant Ct Gervais,Or 97026 AMV95
Angel Garcia 503-800-1758 Date of issue 8/27/25 AMVA CCB#247407 Expiration Date 9/11/25
CONSTRUCTION LLC
Client Name Client Address Client Phone#
Jesse Cuevas, Santa Ana 573 N Front st Woodburn OR 97071 408-718-4299
Email: citycertifiedbackflow@gmail.com
Stucco Project
Job overview
Demolition of old stucco on west/Rear wall at 573 N Front st. Chip all existing old stucco on rear facing
wall including upper and lower level. Install two new windows on upper level and new exterior door
on upper level. Remove existing damaged screen door on lower level and install new one.
Install all new stucco,seal and paint complete exterior west facing wall including upper
and lower level. Remove and disposal of all construction debris.
Upon completion we do a final clean up and do a final walk through with client.
Paint color is still to be determined.
Door we will be installing is a steel exterior fire-rated door,Windows installed will be
Vinyl dual pane windows.
Credit/Debit card payments have a additional 3.5%fee
For all the above described the cost will be $34,324.35 which includes labor and material
This is not a Contract
THIS QUOTE IS VALID ONLY FOR 15 DAYS FROM ORIGINAL ISSUANCE
Angel Garcia
AMV Construction LLC
AMVConstructionllc@gmail.com Date:
Jesse Cuevas,Santa Ana
Approved and Accepted
(Owner or Authorized Person) Date:
7
Prepared For
s Jesus Areglar
f (408) 718-4299
rn
Natalys Construction Llc Estimate # 59
Woodburn, Oregon 97352
Date 08/24/2025
Phone: (971) 216-1289
Email: geramhdz@yahoo.com
Description
Santanna Restaurant
573 N Front St.
This bid is to repair the back side of the building structure that measures 22x33
This job will consist of installing 2 newwindows, 1 door, 1 screen door. Remove old stucco
and put new stucco.We will paint and clean the area when completed
The price for this project including labor and materials will be $29,730
Subtotal $29,730.00
Total $29,730.00
Page Iof2
8
By signing this document, the customer agrees to the services and conditions outlined in this
document.
Jesus Areglar
Page2of2
9
- Prepared For
Jes6s. (santanas Restaurant)
573 N Front St
Woodburn , Oregon 97071
Pro 3.5 Construction LLC Estimate # 118
15113 Pine St
Date 08/25/2025
Jefferson, Oregon 97352 Expiration Date 09/13/2025
Phone: (971) 216-2858
Email: pro3.5constructionllc@gmail.com
Description Total
backside exterior remodel $31,205.00
This job consist of the following:
-remove two windows and replace two windows
Waterproof windows
-remove one door and install one door
-install new screen door
-sctratch all stucco and remove falling debris and replace stucco with new
-paint new back side of building
(This bid cover all labor and materials)
Subtotal $31,205.00
Total $31,205.00
Deposit Due $15,602.50
Page 1 of 2
10
By signing this document, the customer agrees to the services and conditions outlined in this
document.
Jesus. (santanas Restaurant)
Page 2of2
11
We
Q
PD
41 ff I�I�I Ire
September 22, 2025
TO: Urban Renewal Agency (URA)
FROM: Downtown Advisory Review Subcommittee (DABS)
Jamie Johnk, Economic Development Director
SUBJECT: URG #2025.06 - 607 N. FRONT STREET I FLOMER FURNITURE
RECOMMENDATION:
Approve the Building Improvements Program Grant Application (Program) from
the owner of the property located at 607 N. Front Street, Kester Schuler, LLC
(Applicant), for an amount not to exceed 50% of the overall cost to complete the
repairs, as detailed in the estimates provided. The lowest bid provided for this
SOW is $46,734 (507o _ $23,367).
BACKGROUND:
This property is owned by the applicants and occupied by a commercial
business, Homer's Furniture. The roof on the property is in poor condition and in
need of replacement. The scope of work removal of the existing roof and
making necessary repairs, installation of TPO membrane roofing material, and
repairs/replacement of facia boards, caps and vents.
PROPOSAL:
The Applicant has provided three (3) estimates. The lowest estimate is for
$46,734 from which grant consideration will be made. If the applicant selects a
contractor with a higher bid amount, DARS will only reimburse 50% of the lowest
estimate provided or$23,367.
• Interstate Roofing $46,734
• Girard Construction $49,850
• Pfeifer Roofing $66,184
FINANCIAL IMPACT:
The FY 2024-25 Urban Renewal Building Improvements Program budget has
sufficient funds to approve a grant request in the amount of $23,367.
12
Program Criteria:
• The properties are located at 607 N. Front Street and within the Urban
Renewal District.
• The proposal complies with the Woodburn Development
Ordinance. Any necessary permits will be obtained from the city.
The project encourages greater marketability of the Urban Renewal District.
• The project will be complimentary to the existing building as well as the
surrounding buildings.
• The Urban Renewal Program specifically identifies roof repairs and
replacement as an eligible improvement within Woodburn's Urban
Renewal District.
Summary and Conclusion:
The Program is intended to encourage and assist business and property owners
to invest in the Urban Renewal District. This Application reflects the intent of the
program by making improvements to the property and maintaining the useful
life of the building.
Conditions of Approval:
1. Invoices must be submitted for reimbursement. No grant money will be
disbursed until the project is completed and is approved by the Agency.
2. Grant funds may be used for materials and services provided by licensed contractors.
3. Projects shall be completed within one year of approval to be eligible for
reimbursement. Grants provide for a single payment after receipts are
provided, and all completed work is accepted by the City.
4. Licensed contractors will complete all work.
Attachments:
• Building Improvements Application
13
M4
+P
���
Building Improvements Program
APPLICATION Mj Exterior Grant L3 Interior Gram 0 Design Services
APPLICANI INFORMATION FOR OFFICE USE ONLY
Name, !✓ Application Date:1-m "
Phone: 03 - ! lay I Approval Date, _.__....._....._
Tax tD number: Amount Awarded:
PROPERTY OWNER INFORMATION
Property Address: 7 g 7- -r /-- f
Fume: e t,��z Phone/Ernafl: -?;jDw erJ Ifs
Address: F19 igvxCity: St: Zip:
Owner's Signatu Date:
BUSINESS AND/OR PROJECT INFORMATION
Name of Business: Business Owner's Name:
Address: -r Phone: qf3 I' 7
City: j4 ,�Qj State: Zip: l
Type of Business P MAW 0 t- p Upper Floor Use: f r
IT
ZA
PRO fSf PROPOSED IMPROVEMENTS !
Improvements Type: interior Improvements ad Exterior Improvements Other
Description:
Contractor/Bid Selected: 1771Pgs f
If not the lowest bidder,explain why this contractor/bid was selected:
14
CERTIFICATION BY APPLICANT
The Applicant certifies that all information provided in this application is true and complete to the
best of the Applicant's knowledge and belief. The Applicant represents to the City that this
Agreement has been duty authorized by all necessary action on the part of the Applicant and no
other corporate or other action on the part of the Applicant is legally required. If the Applicant is
not the owner of the property to be rehabilitated, the Applicant certifies that it has the legal
authority to sign and enter into an agreement to perform the proposed work on the building.
Evidence of this legal authority must be attached.
Applicant acknowledges and agrees the Agency shall have no obligation to pay any persons
providing materials or performing labor or to cause the release of any mechanics or other liens
that may be recorded against the above property in connection with the proposed improvements.
®I
Applicant's Signature Date
ACKNOWLEDGMENT BY PROPERTY OWNER(if different than Applicantj
The Property Owner hereby acknowledges all the above terms of this application and agrees that
the Agency shall have no obligation to pay any persons providing materials or performing labor
or to cause the release of any mechanics or other liens that may be recorded against the above
property in connection with the proposed improvements.
Property Owner's Signature Date
15
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16
INTERSTATE
R O O F I N G
15065 SW 741h Ave Office 503-684-5611
Portland,OR 97224 Fax 503-639-3056
www.i nterstateroo frog,co m
Date:September 16,2025
Proposal Submitted to:Romer Furniture Job Location:607 North Front Street
Attn:Tom Romer Woodburn OR 97071
Phone:503-319.3956
Email t02mer flomeccom
We hereby submit specifications and Budget Estimates for:Removing existing roofing material and installing TPO single ply membrane—See roof
report for scope of work details.
SCOPE Of WORK(TPO Repair)
Setup safety per OSHA standards
Prepare roof repair area for recover
Cover over existing roof system
Raise perimeter edge as needed to encase new insulation height
Mechanically attach I"Class A fire rated GAF barrier board
Remove and dispose of existing damaged fascia boards
Provide and install new pre primed cedar facia boards where damaged boards were removed
Mechanically attach GAP 60 mil TPO single ply membrane(white)
Attach TPO membrane up to parapet wall
Custom fabricate and install 26 gauge perimeter cap metal(white or brown)
Reuse cap metal where flat roof meets barrel roof section
Reuse existing ventilation systems
Flash all roof penetrations with TPO flashing membrane
Attach to existing drains
Provide outhouse for the duration of the project
Clean up and properly dispose of all roofing related debris
Inspections daily and upon completion
Manufacturer's inspection and grading upon completion
20 year Manufacturer's NDL"No Dollar Limit"Material,Labor,and Workmanship Warranty Included(Non-Prorated)
Total investment for scope of work detailed above:
$46,734
I've priced a 60 mil TPO roof system for you which is middle of the road when it comes to warranty and useful roof life expectancy.TPO material thickness ranges
from 45-80 Mils and 10-35 year No Dollar Limit material,labor and workmanship warranties. Please let me know if you need me to value engineer alternative options
for you.
Scope of work area:
OREGON#: 244218 / WASHINGTON#: INTERRL776BC
17
Option 1:
Using the same scope of work as above with the exception of a''/z"barrier board instead of a 1"barrier board,reroof the
front awning on the building after framing has been repaired.
Add$16,984
Accent: Decline:
Assumptions:No overtime or weekend pricing is included with this roofing proposal.Front awning pricing is only good if
awning is replaced in conjunction with the main roof repair.Any electrical must be removed and replaced by others as
needed.Any HVAC curbs and ductwork should be replaced by others as needed.Scope of work is for roofing within
highlighted area on cover page of roof detail report. No awnings,entries or other connected structures included in proposal.
Any needed siding,painting or interior finish work must be done by others and is not included in this roofing proposal.
Interstate Roofing is not responsible for evaluation of overflow drainage systems. Any satellites on roof may need to be
recalibrated by others after roofing project. Overflows should be installed by others. Dust will fall through existing decking.
Parking lot will be made available for roof restoration project. Estimate does not include any seismic upgrades that may be
required on the building. ACRIN are discovered it will be contained and/or abated in accordance with local,state and federal
requirements at an additional cost.
GAF Well Roof 25%Warranty Extension
20 year extends to 25 years
Well Roof Annual Preventative Maintenance,$750 per visit,for the first 3 visits. Accept: Decline:
NOTE(1): All electrical and gas lines,HVAC and duct work preparation,removal,repair,and/or replacement is not included unless stated
Damage to the above mentioned is not the responsibility of Interstate Roofing Inc.
NOTE(2):Taper systems are recommended and a quote can be given upon request. Even with a taper system,ponding water will still occur.
NOTE(3):Seismic upgrades are not included and it is the building owner's responsibility to notify us if one is required.
WE PROPOSE HEREBY to furnish material and labor—complete in accordance with the above specifications forthe contract amountstated above,taxes not included.
Payment to be made as follows:30%due upon acceptance;balance due upon completion. If a job has phases;payments will be phased also.We accept Visa,
Mastercard and Discover with an additional 2.5%processing fee. A late charge of 1%%per month will be applied to accounts unpaid for over 30 days. If any option
is rot initialed,it is assumed declined.
The above scope of work and investment are based solely upon a visual observation. During the project other deficiencies may be discovered which require additional
work,for example: dry rot,delaminated plywood,but not limited to these items.Additional work is billed at$95.00 per man-hour plus materials,disposal,mobilization
and markup on such. To not slow the progress of the job or leave the roof open to the elements,this may be done as it occurs;written change orders are not required.
Paint is not included. The above stated price is based upon one mobilization. If multiple mobilizations are required for such things such as working with other trades,
or to respond to leaks prior to roof commencement,work will be billed at our stated time and material rates.
ACCEPTANCE OF ESTIMATE:
Customer accepts the above prices,specifications and conditions. Interstate Roofing("Interstate")is hereby authorized to do the work as specified. By signing this
contract,Customer affirms that Customer has read,understands and agrees to the Terms,Conditions and Additional Information attached to this contract,including
the documents listed. Customer also gives Interstate permission to use pictures taken of Customer's property in Interstate's advertising.You,the buyer,have the
legal right to cancel this transaction at any time prior to midnight of the third business day after the date of this transaction.See the attached
notice of buyer's right to cancel for an explanation of your right to cancel.
Terry Nation 9.16.25
Customer Signature Date Interstate Representative Date
TERMS,CONDITIONS AND ADDITIONAL INFORMATION:
Interstate is a certified firm authorized to conduct lead-based paint activities and remove certain asbestos containing roofing materials,however,the above price and
scope of work,unless specifically stated above,is based on not encountering lead,asbestos,or any other toxic material in,on or around the jobsite.If such materials
are found,Interstate shall be entitled to additional time and compensation based upon our stated time and material rates.Customer is responsible for notifying Interstate
of any asbestos containing,lead containing,or other toxic materials on site.It is the building owners and/or owner's agent responsibility to:notify tenants of the
presence of lead paint,asbestos,and/or any other toxic containing material,and notify tenants that lead containment work and/or other toxic containing material work
may occur while the job is being performed,and to provide tenants with the Renovate Right pamphlet.
Customer is aware that some roofing products emit fumes,vapors and odors during the application process. Customer shall be responsible for interior air quality,
including controlling mechanical equipment,HVAC units,intake vents,wall vents,windows,doors and all other openings to prevent fumes and odors from entering
the home/building and shall hold Interstate harmless from claims from third parties relating to fumes and odors that are emitted during the normal roofing process.
Customer acknowledges that re-roofing of an existing building may cause disturbance and falling debris such as dust,debris,insulation,fireproofing,etc.to fall into
the interior.Customer agrees to remove or protect property directly below the roof in order to minimize potential interior damage.Customer shall notify tenants of re-
roofing and the need to provide protection underneath areas being reroofed.Interstate is not responsible for disturbance,damage,dean up or loss to interior
property.
Positively connecting ducts to vents and/or fans is not included in the scope of work and is not the responsibility of Interstate. This type of work should be completed
by a licensed HVAC contractor after the roofing project is complete.Interstate strongly suggests a professional HVAC contractor inspect ducting and fans after the
roofing project is completed.
By signing this contract,Customer recognizes,acknowledges,and accepts that Interstate Roofing has informed Customer about the possibility or likelihood of
condensation/moisture and possible resulting damage that may be caused by condensation/moisture within the roof system;and Customer will indemnify,defend and
hold Interstate harmless for any and all condensation and/or ventilation issues and/or consequential damage,even if additional ventilation is installed.Customer
agrees that Interstate is not responsible for moisture migration from the building interior or other building components into the roofing system.Interstate is not
responsible for location or size of roof drains,adequacy of drainage or ponding on the roof due to deck or structural conditions.
OREGON#: 244218 / WASHINGTON#: INTERRL776BC
18
Although Interstate and most manufacturers recommend to always remove all layers of roofing,some customers would like the option of a recover. In the case of a
recover,it is not possible to determine if rot is present.Therefore,if Customer requests a recover notwithstanding the foregoing risks,Customer waives any claims
against Interstate for covering over rot,organic growth,or any other sort of microbial growth and Customer further agrees to indemnify,defend,and hold Interstate
harmless from any claims for covering over rot,organic growth or any other sort of microbial growth following a recover.
Interstate's price is based upon there not being electrical conduit,plumbing pipes,cables or other materials embedded within the roof assembly or attached directly to
the bottom or topside of roof deck. Interstate is not responsible for repair or damages,including disruption of service,resulting from damage to undisclosed or
concealed electrical or other utility lines. Customer will indemnify,defend and hold Interstate harmless from claims and expenses if Customer fails to notify Interstate
of such electrical or tum-off power so as to avoid injury resulting from the presence of concealed electrical conduit and live electrical power.
This roofing project is designed to protect the topside of the roof deck from the elements. Commencement of the roof work indicates only that the surface of the deck
appears satisfactory to attach roofing materials,Customer warrants that the structure on which Interstate is to work is in sound condition and capable of withstanding
roofing construction,equipment and operations. Interstate is not responsible for the construction,structural sufficiency,undulations,durability,fastening,moisture
content,suitability,or physical properties of the roof deck or other trades'work or design,nor is Interstate responsible to test or assess moisture content of the deck
or substrate. Interstate does not provide design,engineering,consulting,or architectural services. It is the Customers responsibility to retain a licensed architect or
engineer to determine proper design and code compliance,including a determination as to whether and what type of a vapor or air retarder is needed and calculation
or verification of wind-load design.Interstate cannot be held responsible for any pre-existing issues,or issues that may arise during or after the completion of the
project that have to do with anything below the topside of the roof deck,for example:organic growth,mildew,or any other microbial growth anywhere in the building
or attic space;ducting,and ducting connections,fans(bath fans,kitchen fans,dryer fans,etc.),firewall venting,structural sufficiency,insulation,blockage of or lack
of intake and/or exhaust ventilation,but not limited to these items,are not the responsibility of interstate. To the extent minimum wind loads or uplift pressures are
required,Interstate's proposal is based solely on manufacturers printed test results.Interstate makes no representation regarding wind uplift capacity and assumes
no liability for wind uplift.
It is Customer's and/or the building owner's and/or owner's agent's(collectively,"Customer')responsibility to notify Interstate if any federal and/or state money is being
used to fund this project or if the building is insured by Factory Mutual,as additional work and/or costs are generally required. If this job requires certified payroll or the
payment of Davis Bacon wages,it is the building owner's responsibility to notify Interstate of the wage prior to bid. Unless specifically stated above,the price and
scope of work are based on standard Interstate wages. If not notified,Interstate cannot be held responsible for any additional feesloosts and Customer agrees that
Customer will be responsible for any additional fees/costs.
Interstate is not responsible for the safety of persons on the roof other than its own employees.Customer and/or Customer's Agent agree to indemnify,defend and
hold Interstate harmless,including attorney's fees,from claims for personal injury by persons or entities whom Customer or Customer's Agent have allowed or
authorized to be on the roof,including from use of Interstate's ladder.
Customer shall shut down roof located electronic equipment that emits or receives radio frequency waves when Interstate is working on the roof so that roofing
personnel will not be subject to radio frequency waves or electromagnetic radiation while working on the roof and Customer shall indemnify,defend and hold
Interstate and its personnel harmless from any personal injury claims resulting from a failure by Customer to do so.
Interstate is not responsible for loss,damage or delay caused by reasons or circumstances beyond our reasonable control,including but not limited to acts of God,
weather,animals,insects,birds,accidents,fire,regulations,strikes,pandemic,failure or delay of transportation,and shortage of inability to obtain materials.If material
supplier is unable to load roofing material due to overhanging trees,shrubs,power lines/Gables,slope of driveway or any other access issue,and additional charge will
be added for hand loading. if Customer delays construction,additional fees may be incurred.
Interstate is not responsible for leakage through the existing roof or other areas of the roof that have not yet been reroofed by interstate.
Interstate and Customer are committed to acting promptly so that roof leaks are not a source of potential interior mold growth.Customer will make periodic inspections
for signs of water intrusion and act promptly including prompt notice to Interstate if Customer believes there are roof leaks,to correct the condition.Upon receiving
notice,interstate will make roof repairs.Customer is responsible for monitoring any leak areas for indoor air quality.Interstate is not responsible for indoor air quality.
Customer shall indemnify,defend,and hold Interstate harmless from claims due to indoor air quality and resulting from a failure by Owner to maintain the building in a
manner to avoid growth of mold.Customer agrees to indemnify,defend,and hold Interstate harmless from claims brought by tenants and third parties arising from
mold growth.
Interstate's work will be warranted by Interstate in accordance with its standard warranty,which is made a part of this proposal and contract and incorporated by
reference.A sample of Interstate's Limited Workmanship Warranty is attached or,if not,will be f imished upon request.Interstate SHALL NOT BE LIABLE FOR
SPECIAL,INCIDENTAL OR CONSEQUENTIAL DAMAGES.The acceptance of this proposal by the Customer signifies agreement that this warranty shall be and is
the exclusive remedy against Interstate.
Interstate and the material supplier have no control over the quality of the product or the length of time the manufacturer claims the product will last.The
manufacturer has sole liability for the product. Please see the manufacturer's warranty for coverage details,terms and conditions. Warranty lengths may differ for
non-owner occupied buildings.Interstate is not responsible for the verification of technical specifications of product manufacturers,i.e.,R-value or ASTM or UL
compliance,but rather the materials used are represented as such by the material manufacturer.
LIMITATION ON ACTIONS:THE PARTIES HERETO AGREE THAT A LAWSUIT FILED TO ENFORCE THIS CONTRACT OR RESOLVE ANY
DISPUTE RELATED TO THIS CONTRACT MUST BE COMMENCED WITHIN FIVE(5)YEARS FROM THE DATE OF BILLING FOR THE BALANCE
OF THE COSTS UNDER THIS AGREEMENT OR FROM THE DATE INTERSTATE LAST PERFORMS WORK UNDER THIS AGREEMENT,
WHICHEVER IS EARLIER,OR BE FOREVER BARRED.NOTWITHSTANDING THE ABOVE,ANY CLAIM ALLEGING NEGLIGENCE MUST BE
COMMENCED WITHIN ONE(1)YEAR OF DISCOVERY OF THE NEGLIGENCE,BUT NOT MORE THAN FIVE(5)YEARS FROM THE DATE OF
BILLING FOR THE BALANCE OF COSTS UNDER THIS AGREEMENT OR FROM THE DATE INTERSTATE LAST PERFORMED WORK UNDER
THIS CONTRACT,WHICHEVER IS EARLIER,OR BE FOREVER BARRED.THIS PROVISION APPLIES INSTEAD OF ANY LIMITATIONS PERIOD
OTHERWISE PROVIDED BY LAW.
Substantial Completion.Interstate and Customer agree that the project has reached a state of"Substantial Completion,"as that phrase or iterations of that phrase
are used by Oregon law governing timing for events affecting construction work,at the time that Interstate sends a billing for the balance of costs under this Agreement
regardless of whether Interstate returns to complete additional or new work or if the Agreement is subsequently modified to create additional or new work.
Arbitration Required/Mediation First Option.Any dispute or claim that arises out of or that relates to this agreement,or to the interpretation or breach thereof,shall
be resolved by arbitration in accordance with the then effective arbitration rules of Arbitration Service of Portland,Inc.by filing a claim in accordance with the filing rules
of ASP,and judgment upon the award rendered pursuant to such arbitration may be entered in any court having jurisdiction thereof.The owner,the contractor,and all
subcontractors,material suppliers,engineers,architects,designers,construction lenders,bonding companies,and all other parties concerned with or involved in the
performance of the contract are bound,each to the other,by this arbitration clause,provided such party has signed this contract,or has signed a contract that
incorporates this contract by reference,or signs any other agreement to be bound by this arbitration clause.The arbitrator selected must be a construction law attorney
with not less than ten years in practice,and the parties stipulate to only one arbitrator,regardless of size of the amount in controversy.This arbitration clause shall not
preclude any party from filing a statutory construction lien or from commencing suit to foreclose such lien,but the foreclosure suit shall be stayed until the rendering of
the arbitration award,which award shall be binding in such foreclosure suit as to all matters determined in arbitration,and the lien may then be foreclosed to the extent
permitted by law.The parties acknowledge that mediation usually helps parties to themselves settle their dispute.Therefore,any party may propose mediation whenever
appropriate through one of the above named organizations or any other mediation process or mediator as the parties may agree upon.The arbitration will be conducted
in the to-county area in or around Portland,Oregon.If Arbitration Service of Portland,Inc.ceases to exist and has no apparent successor,the parties will still resolve
this dispute by binding arbitration.
Attorney's Fees.In the event suit or action is brought,or an arbitration proceeding is initiated,to enforce or interpret any of the provisions of this agreement,or that
OREGON#: 244218 / WASHINGTON#: INTERRL776BC
19
is based thereon,the prevailing party shall be entitled to reasonable attorney's fees,costs,expert fees and costs,and consultants fees in connection therewith.The
determination of who is the prevailing party and the amount of reasonable attorney's fees to be paid to the prevailing parry shall be decided by the arbitrator(s)(with
respect to attorney's fees incurred prior to and during the arbitration proceedings)and by the court or courts,including any appellate court,in which such matter is
tried,heard,or decided,including a court that hears a request to compel or enjoin arbitration or that hears any exceptions or objections to,or requests to modify or
vacate,an arbitration award submitted to it for confirmation as a judgment(with respect to allorney's fees incurred in such proceedings).
All work to be completed in a workmanlike manner according to standard practices. Any alteration or deviation from above specifications involving extra costs will
become an extra charge over and above the estimate.All agreements contingent upon strikes,accidents,weather or delays beyond our control. Our workers are fully
covered by workers'compensation insurance.
Where the terms and provisions of this agreement shall be in conflict with the terms of any separate contract,proposal or order;the parties agree that the terms and
provisions of this agreement shall be controlling.This proposal may be withdrawn by us if not accepted within 30 days.All estimates are subject to review and
cancelation by Interstate Management prior to starting thejob.
Interstate's maximum liability for any claim whatsoever arising under this agreement for any reason shall not exceed the contract amount.
Attached Documents
✓ Required Notices for Residential Construction ✓ Manufacturer's upgraded warranty brochure and
Projects explanation
✓ Consumer Protection Notice J Defect Notification Requirement
✓ Notice of Procedure ✓ Notice of Right to Cancel
✓ Information Notice to Owners about Construction ✓ Moisture Intrusion and Water Damage
Liens ✓ interstate Roofing Maintenance Information
✓ Notice of Right to Lien ✓ interstate Roofing Disclaime€.Notice
✓ Ventilation Fact Sheet ✓ Renovate.Right—lead pamphlet
✓ Manufacturer's standard material warranty ✓ interstate Roofing Workmanship Warranty
June2022
OREGON#: 244218 / WASHINGTON#: INTERRL776BC
20
ESTIMATE
Girard Construction girardconstruction97467�4gmaii.co
320 Elm Ave m
Reedsport.OR 97467 ;1 (541)707-0664
Bill to Ship to
Flomer Furniture Flomer Furniture
Flomer Furniture Flomer Furniture
Estimate details
Estimate no,: 1032
Estimate date:09/10/2025
# Date Product or service Description Qty Rate Amount
1. Services Flat Roof Repair/Recover--Scope of $49,850.00 $49,850.00
Work
Cover existing roof material(no
demolition included other than fascia
removal).
Install Safeguard 30 synthetic
underiayment.
Install'A" DenSDeckO Roof Board
(fire-rated),
Install all new edge flashing,pipe
flashing,and roof vents.
Reuse existing flashing at barrel roof
connection.
Remove and replace existing fascia.
Install 60 mil TPO rolled roofing over yh-
inch EPS fan-fold foam insulation.
Remove and dispose of all excess
material.
Leave work area broom-clean upon
completion.
Warranty:
Includes a 2-year workmanship
warranty at no additional cost to the
owner.
Additional Notes:
Any unforeseen rot or damage will be
repaired at a rate of$95/hour plus
material costs,
Total $49,850.00
21
Pfeifer Roofing Inc-Commercial
4835 Ridge Dr NE
PF I R Salem,OR 97301
(503)393-3185
www.pfeiferroofing.com
dA � tlP ®#tal6 �
Flat Roof Contract
Flomer Furniture
OWNER(S) CONTACT INFO
DATE
(503)319-3956(503)981-7291
Tom Flomer 9/17/2025
tflomer@flomer.com
JOB ADDRESS REFERENCE COMPANY REPRESENTATIVE
607 N Front ST Woodburn OR Contact#31816 Brody Wittman
Estimate#
SCOPE OF WORK:
I. Tear off existing rooftn,haul away and properly,dispose of debris
2. Install 2x4 PT'Woodnailer to accommodate new substrate height
3. Mechanically Fasten two layers of 2.6" Poly ISO Insulation (R-30..ode)
4.Install 1/4" Dens.Deck.Cov'erboard (fire rating)
5. Mechanically.Fasten 60mil PVC; Single.Ply Membrane(White)
6. Install Clad Edgc Metal,Corners,T-Patches, Sealants,and other Standard Membrane Accessories
7. Instaall new Sub fascia to cover woodnailer
8. 4"lean working area of all debris
9. This Project is NOT Prevailing Wage
60mil PVC Single-Ply Membrane: $66,184.00
CLARIFICATIONS & EXCLUSIONS:
Additional labor or materials required due to unforeseen conditions may result in additional charges at a rage of$100 per elan
hour, plus cost of materials. Proposal does not include any budgeting for sheet metal work, framing,removal of additional.
layers of'roofing,dry rot repairs,mechanical ventilation repairs,or any labor&material required due to unforeseen
conditions unless specifically listed it,the scope of work section. Pfeifer Roofing is not responsible for substrate hcaving.
Proposal does not include interior pz,cp,or interior clean up(T&G Ceiling).Asbestos abatement.not included in bid if fcaund.
Proposal does not include any mechanical,electrical, or plumbing(TVLET)if required to accommodate new,substrate height
to be done by others. Required permit not included,to be added to final invoice. Due to unforeseen econoanic conditions,this
Doc€,rnen,l IDi� f"agv i of
22
agrccaicnt rescrvcs the right to adjust its pricing due, but not limited to: tariffs,domestic manufacturing cost increases,
material or clretnical shortages,pandernics, etc...
WARRANTY:
1. Manufacturer's Warranty: 20
2. Company Workmanship: 5 years
-N/A-
Signature area
TERMS & CONDITIONS
Contract Price:Shall mean the Estimate Price,as adjusted by the net of any written change orders.
Contractor:Shall mean Pfeifer Roofing Inc-Commercial.
Binding Contract:This Estimate is valid for 30 calendar days.During said 30 calendar days,the Estimate is subject to change or revocation by
Contractor without notice.Except to the extent Contractor exercises its right to change and/or revoke the Estimate,the Estimate shall constitute a binding
agreement"Agreement"upon acceptance by Owner(s).The date of such Agreement shall be the date of Owner(s)'acceptance;which all lead times shall
be measured by.
Warranty,Payment,Dispute Terms:Warranty valid only if work is paid in full.Warranty only applies to complete jobs,i.e.total roof,gutter,or skylight
replacements;no warranty applies to repairs or maintenance.Payment is due Net 30,from the date invoice is issued.Pay balance due on final billing
statement within ten(10)days to avoid a$50.00 late fee.In addition,a 1.5%per month finance charge will be added to all balances due over 30 days.In
any dispute arising out of or related to this contract,the prevailing party shall be awarded its reasonable attorney's fees and costs,incurred at trial and on
appeal.This contract DOES NOT contain an arbitration or mediation clause.Customer has a right to resolve disputes through the means outlined in this
contract.Customer has a right to file a complaint with CCB.This proposal is invalid if not accepted within 30 days,and anytime pricing,typographical or
other errors are discovered,or material costs increase.
Additional Charges:Due to the concealed nature of our trade,some additional unforeseen work may be required at additional charges;including but not
limited to:removal of additional layers of roofing or insulation,dry rotted,damaged or otherwise unsuitable roof decking,fascia,soffits,siding,rafter
tails,chimney mortar,chimney counter flashing or any other surfaces adjacent to roofing.Proposal assumes ability to roof around rooftop HVAC systems,
ducting,electrical,and plumbing in a typical manner and does not include repairs or modifications to these items unless otherwise specified in this
proposal.If required,this work will be billed at a rate of$100 per man hour,plus material cost.To not slow the progress of the job,Pfeifer Roofing is
hereby allowed to proceed with and charge for such additional work without further authorization.
Signature area
Limitations on actions:Any lawsuit filed resolve any dispute arising out of or related to this contract must be commenced within 5(five)years from the
date of the substantial completion of the work or be forever barred.Notwithstanding the above,any negligence claim against Pfeifer Roofing must be
commenced within 2(two)years of discovery of the negligence,but not more than five(5)years from the date of substantial completion of the work or be
forever barred.These provisions apply regardless of any period of limitations otherwise provided by law.
Disclaimer/Limitation of Liability:Pfeifer Roofing,Inc.and the material supplier do not warranty the roofing material.The product manufacturer has
sole liability and is solely responsible for any warranty it issues for its roofing material.Pfeifer Rooting,Inc is not responsible for damage that occurs
during re-roofing due to roof vibration.Realignment of satellite dishes may be required by others after reroofing.In addition to the foregoing,Pfeifer
,,,t...,€.1 REF:31ts(r': t,8I::.3I ...;rd r 45z',R37(:t) s�'i C2Y..>7B6I"O4`'I" (::;r§g(2t`3f4
23
Roofing,Inc.does not provide any insurance coverage,additional insured or otherwise,pertaining to mold,water intrusion,Exterior Insulation Finish
System(E1FS),Oriented Strand Board(LP Siding),Hardiplank,or other exterior building envelope systems.Pfeifer Roofing Inc.specifically disclaims all
liability for product material defect or workmanship claims related to the foregoing systems.
Ventilation/Vapor Conditions:Pfeifer Roofing,Inc.is not responsible for ensuring proper ventilation,insulation,or building vapor envelope.
Performance of the building's vapor envelope and ventilation is the sole responsibility of the building owner.Special attention should be paid to this
condition in low-slope roofing systems and any roof with a history of mold,condensation,and/or otherwise failed roof decking.A referral for a certified
envelope specialist may be provided upon request.
Acceptance:The above prices,specifications,and conditions are satisfactory and are hereby accepted.Payment will be made as outlined above.
CCB Forms:Included in this contract arc the`Consumer Protection Notice,`Information Notice to Owners'and`Notice of Procedure'.By signing this
agreement,you are acknowledging the existence of these documents within this agreement.
Signature area
Changes in Agreement:This Agreement,the work description and specifications,and the Contract Price shall not be modified except by written change
order.A change order may be formalized by email correspondence between Contractor and Owner(s).
Work Schedule:All specifications for the work(shingle style&color,aluminum color,etc.)must be finalized prior to obtaining a final schedule date.
Contractor agrees to perform the Work in a good and workmanlike manner with reasonable dispatch in accordance with the specifications contained
herein.The Contractor is responsible for establishing scheduling and sequencing of the work to be performed.Reasonable delays include,but are not
limited to,weather,non-delivery,discontinuance,default in shipment by a supplier in whole or in part,loss in transit,labor strikes,labor shortages,
lockouts or other causes beyond Contractor's control.
Safety:In order to comply with OSHA regulations regarding mandatory fall protection&safety procedures,safety equipment may be installed prior to
work beginning and removed upon project completion.if powerlines are too close to the work area Contractor will contact the power company to,at the
power company's discretion,either have the power lines covered with protective equipment or shut off while Contractor is performing work.Any costs
and fees associated with power company's services shall be the responsibility of Owner(s).Contractor will endeavor to minimize any charges or
inconveniences.Our main concern is the safety of our employees and we will take all/any precautions deemed necessary.
Owner Responsibilities:Owner(s)warrants to Contractor that he/she/they is the legal owner of the property.Owner(s)agrees to provide to Contractor
electric power and water for construction purposes at no charge to Contractor.Owner(s)shall make himself/herself available during work for clarification
of specifications,approval of additional work and to provide adequate access to the property as may be required.Owner(s)acknowledges that the removal
of permanently attached building materials often disturbs and vibrates the existing property.The noise,debris,and vibration generated from the work may
cause inconvenience to Owner(s)and changes to Owner(s)property including but not limited to:interior wall cracks,flaking of wall paint,debris falling
into attic,debris falling into living space(if no attic),dust,heaving of shiplap or t&g ceilings,joint spreading at exposed ceilings,disturbance to shrubbery
and lawns,small divots or ruts in yard from equipment such as dump trailers,small divots in the driveway from equipment such as roll-off containers and
dump trucks.As a precaution,Owner(s)shall remove from walls or ceilings items such as,but not limited to,chandeliers,paintings,pictures and any
breakables.Owner(s)shall remove or move at least 10'away from work area any outdoor furniture,grills,planters,etc...If Owner is unable to move
exterior elements outside the work zone,Owner must communicate and Contractor will do their best to protect them without liability for their damages if
they occur.Contractor shall not be responsible for any of the aforementioned property damage or for any inconvenience experienced by Owner(s)as a
normal consequence of the work.
Signature area
Building Permits:If permit is required,this will be the Owner(s)'responsibility to obtain from your county or city.If you are located in the City of
Portland,all work performed requires a building permit.
Contractor Workmanship Warranty:Contractor warrants its workmanship against defects in the workmanship only for the period set forth in this
Agreement from the date of completion of the work.However,said warranty shall be null and void under the following circumstances:(1)if Owner(s)
fails to pay any sum owed to Contractor under this Agreement and any applicable change orders;(2)if Owner(s)fails to provide written notice to
Contractor within ten(10)days of discovering any defect in Contractor's workmanship;(3)if Owner(s)permits any third party to alter or repair any of the
work performed by Contractor in any way;(4)if defect is the result of Owner(s)failure to properly maintain and clean gutters at least twice per year;or
(5)if defect is the result of Owner(s)failure to provide normal and routine care and maintenance as to the work. Contractor does not warrant the labor of
items such as caulking materials,sealant,1 ective coating�s,_nainted surfaces,or metal materials.
Escalation clause for Specified Building Materials:The contract price for this project has been calculated based on the current prices for the component
building materials.However,the market for the building materials is considered to be volatile,and sudden price increases could occur.Contractor will use
our best efforts to obtain the lowest possible prices from available building material suppliers.In the event there should be an increase in the prices of the
building materials that are purchased after execution of the contract,the Owner agrees to pay the cost increase.Contractor will notify the Owner of any
material increases before a purchase is made.
E,ta,E r'rF, :ID, 7("+.� 3
4...,:.4 .,97 -1�.1._v�.3/aG�?1i��..�..,.1..l�ai�{��.�... €.�artr- `3c`i4
24
Service Calls:Service calls requested by the Owner shall be included in the written workmanship warranty only if the call for service is a warranted
service call.On service calls where it is deemed by the Contractor to be a non-warranted item,the Owner will be charged for the service call or Work
performed at Contractor's established rates.
Cancellation:The Owner(s)may cancel this transaction at any time prior to midnight of the third business day after the date of this acceptance.See the
included Notice of Cancellation form for an explanation of this right.
-N/A-
q a
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DC,fttarzn=<�nl!U r..,aaej 4 of`'
25