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October 13, 2025 Agenda FRANK LONERGAN, MAYOR ORLANDO BRAVO, COUNCILOR WARD 1 C ITY OF W OODBURN MARKWILK, COUNCILOR WARD II JEN CANTU, COUNCILOR WARD III C ITY C OUNCIL A GENDA SHARON SCHAUB, COUNCILOR WARD IV MARY BETH CORNWELL, COUNCILOR WARD V GRIJALVA, COUNCILOR WARD VI ALMA O CTOBER 13, 2025– 7:00 P.M. C ITY H ALL C OUNCIL C HAMBERS –270M ONTGOMERY S TREET 1. CALL TO ORDER AND FLAG SALUTE 2. ROLL CALL 3. ANNOUNCEMENTS AND APPOINTMENTS Announcements: None. Appointments: None. 4. PROCLAMATIONS/PRESENTATIONS Proclamations: None. Presentations: A. Recognition of the Kiwanian of the Year – Yanira Herrera B. Recognition for years of service on the Public Art and Murals Committee - Sharon Schaub and Kristi St. Amant 5. COMMUNICATIONS None. 6. BUSINESS FROM THE PUBLIC– This allows the public to introduce items for Council consideration not already scheduled on the agenda. 7. CONSENT AGENDA – Items listed on the consent agenda are considered routine and may be adopted by one motion. Any item may be removed for discussion at the request of a Council member. A. Woodburn City Council minutes of September 22, 2025 1 This facility is ADA accessible. If you need special accommodation, please contact the City Recorder at 503-980- 6318 at least 24 hours prior to this meeting. **Habrá intérpretes disponibles para aquéllas personas que no hablan Inglés, previo acuerdo. Comuníquese al (503) 980-2485.** October 13, 2025 Council Agenda Page i Recommended Action: Approve the minutes. B. New Development Activity for September 2025 5 Recommended Action: Receive the report. C. Liquor License Application for Taqueria Don Jose LLC. 6 Recommended Action:Recommend that the OLCC approves the Liquor License Application for Taqueria Don Jose LLC. 8.TABLED BUSINESS None. 9. PUBLIC HEARINGS None. 10. GENERAL BUSINESS – Members of the public wishing to comment on items of general business must complete and submit a speaker’s card to the City Recorder prior to commencing this portion of the Council’s agenda. Comment time may be limited by Mayoral prerogative. A. Parks and Community Center Naming Adoption 8 Recommended Action: Approve the following park and community center names recommended by the Ad Hoc Park and Community Center Naming Committee for the public parks and public buildings/spaces. - Trillium Park -Kathy Figley Community Dog Park - Mir Park - Mill Creek Community Center - Community Center Event Space Room Names: oKalapua o Settlemier o Medina - Joe Kahut Fitness Room B. Contract Award for Biosolids Removal Project 13 Recommended Action: Award the contract for the Biosolids Removal Project to Heard Farms Inc., at a price of $0.35 per gallon of biosolids removed, with a not to exceed total contract amount of $700,000.00. 11. PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS – These are Planning Commission or Administrative Land Use actions that may be called up by the City Council. October 13, 2025 Council Agenda Page ii None. 12. CITY ADMINISTRATOR’S REPORT 13. MAYOR AND COUNCIL REPORTS 14. EXECUTIVE SESSION A. To conduct deliberations with persons designated by the governing body to carry on labor negotiations pursuant to ORS 192.660(2)(d). 15. ADJOURNMENT October 13, 2025 Council Agenda Page iii COUNCIL MEETING MINUTES SEPTEMBER 22, 2025 DATE COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, SEPTEMBER 22, 2025 CONVENED The meeting convened at 7:00 p.m. with Mayor Lonergan presiding. ROLL CALL Mayor Lonergan Present Councilor Cantu Present Councilor Cornwell Present Councilor Schaub Present Councilor Bravo Present Councilor Grijalva Present Councilor Wilk Present Staff Present: City Attorney Granum, Assistant City Administrator Row, Community Services Director Cuomo, Police Chief Millican, Finance Director Turley, Public Works Director Stultz, Human Resources Director Gregg, Economic Development Director Johnk, Public Affairs and Communications Manager Guerrero, City Recorder Pierson ANNOUNCEMENTS Mayor Lonergan apologized for getting the date wrong on the Hispanic Heritage Month celebrations and also for not announcing that Oktoberfest was taking place in Mt. Angel. He noted in the future he is going to work with City staff to provide a list of events that are happening in our area and that Councilor Cantu has volunteered to read them off at each meeting. Councilor Cantu read the following announcements: September is Suicide Prevention Month. A time to raise awareness, support mental health, and remind everyone that help is available. September is National Preparedness Month. A reminder to review your emergency plans and be ready for unexpected situations. Bauman’s Harvest Festival runs from September 20 to October 30, 2025, in Gervais. Woodburn Fire District Open House will be held on Saturday, October 4, from 11:00 a.m. to 3:00 p.m. at the District Headquarters – 1776 Newberg Hwy. Grand Opening of the Woodburn Fire Station in Gervais is on Friday, October 3, from 4:00 to 8:00 p.m. at 13925 Butteville Rd. Page 1 - Council Meeting Minutes, September 22, 2025 1 COUNCIL MEETING MINUTES SEPTEMBER 22, 2025 APPOINTMENTS Mayor Lonergan thanked Councilor Schaub for her service on the Woodburn Public Arts and Mural Committee. Motion: Wilk/Cornwell… appoint Angel Cruz to the Student Member Position on the Woodburn Public Arts and Mural Committee. The Motion passed with the following vote: Councilors Schaub, Cantu, Cornwell, Wilk, Bravo, and Grijalva voting “aye.” \[6-0\] PRESENTATION Community Center & Settlemier Park Project – Community Services Director Cuomo provided a presentation on the progress of the Community Center and Settlemier Park Projects. CONSENT AGENDA A.Woodburn City Council minutes of September 8, 2025 B.Monthly Financial Report for June and July C.Traffic Photo Enforcement Report – June through August D.Quarterly Investment Report E.Approval of a Partial Release, Extinguishment, and Termination of Easements for “MCHA Farmdale Apartments” at 1219 & 1233 W Lincoln Street (Tax Lot 051W07CB09300). Motion: Schaub/Grijalva… approve the consent agenda as presented. The Motion passed with the following vote: Councilors Schaub, Cantu, Cornwell, Wilk, Bravo, and Grijalva voting “aye.” \[6-0\] AWARD OF CONSTRUCTION CONTRACT FOR THE WATERLINE CORRIDOR POTHOLE PROJECT – PHASE 1 Public Works Director Stultz provided a staff report. Motion: Schaub/Cornwell… award the construction contract for the Waterline Corridor Pothole Project – Phase I to the lowest responsible bidder, Flow Line Construction LLC, in the amount of $41,740.00. Staff recommend approving an additional $25,000 for this project as a contingency for potential change orders that may arise during construction. The Motion passed with the following vote: Councilors Schaub, Cantu, Cornwell, Wilk, Bravo, and Grijalva voting “aye.” \[6-0\] SUSTAINED DUII ENFORCEMENT PROGRAM GRANT FUNDING Police Chief Millican provided a staff report. Motion: Schaub/Cantu… authorize the City Administrator to execute grant agreements for a second year of an ODOT/TSO application for the Woodburn Police Department Sustained DUII Enforcement Program if funding is awarded. Page 2 - Council Meeting Minutes, September 22, 2025 2 COUNCIL MEETING MINUTES SEPTEMBER 22, 2025 The Motion passed with the following vote: Councilors Schaub, Cantu, Cornwell, Wilk, Bravo, and Grijalva voting “aye.” \[6-0\] Mayor Lonergan reflected on the strong partnership between the City Council and the Police Department, and highlighted key public safety investments like body cameras, license plate readers, red-light cameras, drones, upgraded vehicles, and grants for DUI enforcement and retail theft and asked Police Chief Millican what they are looking at next. Police Chief Millican answered the top priority is restoring full police staffing. He added that amajor upcoming project is the countywide upgrade to a new radio system, and they are also looking at expanding license plate reader coverage and using Axon’s AI-powered report writing tool. COUNCIL BRIEFING OF PLANNING COMMISSION APPROVAL OF A DESIGN REVIEW & STREET ADJUSTMENT APPLICATION FOR “POPEYES LOUISIANA KITCHEN” AT 1560 MT. HOOD AVE. (TAX LOT 051W08DB01300) The City Council declined to call this item up. CITY ADMINISTRATOR’S REPORT The Assistant City Administrator reported the following: The City received an award from the Union Pacific Foundation to help with fencing around the Legion Park and police department area. MAYOR AND COUNCIL REPORTS Councilor Cantu stated that she is happy to be the new announcement girl. Councilor Cornwell shared that she attended the 2nd Friday Event in celebration of Hispanic Heritage Month, which featured the Mexican Consulate, an art show, and a salsa competition. She noted that it was an enjoyable experience. She added that Burgerville had their ribbon cutting today and that October th 15 is the tentative date of the new bison display at the high school. Mayor Lonergan thanked the City for organizing the Hispanic Heritage Month celebration. He noted that the Mexican Consulate led a flag procession and will return in March to assist residents with immigration matters. He also remarked that Brenda Bravo’s art show was especially beautiful.He added that the City hosted an event at the library called Operation Lifesaver, focused on promoting train safety. He noted that he would like to schedule a joint workshop with the school board. ADJOURNMENT Motion: Cornwell/Schaub … move to adjourn. The Motion passed with the following vote: Councilors Schaub, Cantu, Cornwell, Wilk, Bravo, and Grijalva voting “aye.” \[6-0\] Mayor Lonergan adjourned the meeting at 8:13 p.m. APPROVED FRANK LONERGAN, MAYOR Page 3 - Council Meeting Minutes, September 22, 2025 3 COUNCIL MEETING MINUTES SEPTEMBER 22, 2025 ATTEST Heather Pierson, City Recorder City of Woodburn, Oregon Page 4 - Council Meeting Minutes, September 22, 2025 4 City of Woodburn New Development Activity September- '25 New Single Family Residential New Total Home Building Permit Commercial Building Total Permit Housing MonthPermitsPermitsValuationPermit ValuationValuationUnits September '19251$ 99,501$ 27,708$ 234,7111 September '20270$ 56,540$ 331,300$ 475,7570 September '2156143,699,672$ $ 4,297,344$ 8,351,41138 September '22734$ 1,344,961$ 40,155,705$ 42,018,685268 September '23652$ 1,009,335$ 523,362$ 2,101,1462 September '2467217,498,921$ $ 119,000$ 8,992,02621 September '25914011,487,840$ $ 14,497,756$ 26,100,52640 Fiscal Year Totals (July-September) 2019-20201168$ 1,868,764$ 846,087$ 4,159,9018 2020-2021138132,926,123$ $ 3,289,465$ 8,382,77213 2021-20222457821,497,421$ $ 8,764,008$ 32,119,688126 2022-2023220166,126,433$ $ 41,052,695$ 49,571,277380 2023-2024217155,720,579$ $ 27,235,615$ 34,181,991183 2024-20252809531,903,181$ $ 25,527,990$ 59,623,655275 2025-20262207222,471,763$ $ 26,053,138$ 50,111,69672 5 Agenda Item October 13, 2025 TO: Honorable Mayor and City Council through City Administrator THRU: Jason Millican, Chief of Police FROM: Adam Stewart, Lieutenant SUBJECT: Liquor License Application for Taqueria Don Jose LLC. RECOMMENDATION: Recommend that the OLCC approves the Liquor License Application for Taqueria Don Jose LLC. BACKGROUND: Applicant: Taqueria Don Jose LLC. 1600 Industrial Ave. Woodburn, OR 97071 503-884-1094 Point of Contact: Jose Naranjo Sanchez 3787 Kermit Circle NE Salem, OR 97305 503-884-1094 Business: Taqueria Don Jose (Food Cart) 1600 Industrial Ave Woodburn, OR 97071 503-884-1094 Owner(s): Jose Naranjo Sanchez Agenda Item Review: City Administrator ______ City Attorney ______ Finance _____ 6 Honorable Mayor and City Council October 13, 2025 Page 2 License Type(s): Limited On Premises Sales- May sell and serve by the drink, at retail to consumers for consumption on licensed premises: malt beverages (beer), wine, and cider. On September 12, 2025, the Woodburn Police Department received an application for Limited On-Premises Sales liquor license for Taqueria Don Jose LLC. The business will be opening as a New Outlet, and is a restaurant style business food cart, with outdoor seating for 24. The hours of operation are 10am to 10pm Sunday to Saturday. There is no entertainment listed for the location. The Woodburn Police Department has not received any communication from the public or surrounding businesses in support of or against the proposed change. DISCUSSION: The Police Department has completed a background investigation on Taqueria Don Jose LLC, and the listed owner, Jose Naranjo Sanchez. Jose Naranjo Sanchez was run through various police databases and business related databases. Jose Naranjo Sanchez holds a valid Oregon driver’s license. No other items of concern were located during the check. The application is for a new food cart business. FINANCIAL IMPACT: None 7 Agenda Item October 13, 2025 TO: Honorable Mayor and City Council through City Administrator FROM: Jesse Cuomo, Community Services Director SUBJECT: Parks and Community Center Naming Adoption RECOMMENDATION: Approvethe following park and community center names recommended by the Ad Hoc Park and Community Center Naming Committee for the public parks and public buildings/spaces. -Trillium Park -Kathy Figley Community Dog Park -Mir Park -Mill Creek Community Center -Community Center Event Space Room Names: o Kalapua o Settlemier o Medina -Joe Kahut Fitness Room BACKGROUND: In light of the significant growth experienced by the City in recent years, the construction of new dedicated park spaces has progressed in tandem with the advancement of the Community Center Project. With these sites either under construction or recently completed, on July 14, 2025, City Council adopted the Park Naming Process to engage an Ad Hoc Committee to assist in naming these locations, with recommendations presented for the City Council's consideration Agenda Item Review: City Administrator ______ City Attorney ______ Finance _____ 8 Honorable Mayor and City Council October 13, 2025 Page 2 and possible adoption. The following sites that were proposed for naming consideration: - Woodburn Memorial Aquatic Center – With the substantial improvements and expansion of the Woodburn Aquatic Center into a more comprehensive community center, staff recommends considering a name change that more accurately reflects the enhanced community space. The improvements include: o Aquatic Center Renovations: Structural repairs, equipment upgrades, and enhanced safety and accessibility features. o Event Space: A divisible venue with a commercial kitchen for community events, cultural celebrations, and large gatherings. o Fitness Facilities: Cardio and weight training spaces, plus group fitness areas. o Locker Rooms: Improved accessibility and increased capacity. o Reception and Lobby: A redesigned entryway for better functionality and access. o Expanded Parking: Additional spaces with electric vehicle chargers and accessibility improvements. o Future Expansion: The facility will be designed to accommodate a gymnasium if funding becomes available. - Dove Landing Park - Is an expansive 8-acre park dedicated to the City as part of the Dove Landing Planned Unit Development (PUD) located off North Boones Ferry Road. Currently, the housing development is underway, with plans to construct 171 single-family homes. The park features a variety of amenities, including restrooms, walking paths, picnic shelters, playgrounds, open green spaces, and various comfort facilities. - Boones Crossing Park – This 3-acre park, dedicated to the City as part of the Boone Crossing Planned Unit Development (PUD), is located off South Boones Ferry Road on Iris Street. The final phase of construction, Phase 6, marks the culmination of a development that began in 2000 and will ultimately yield an estimated total 340 units of housing, for Phases 1-6. 9 Honorable Mayor and City Council October 13, 2025 Page 3 Currently under construction, the park will feature a playground, basketball court, picnic shelter, landscaping, irrigation, and walking trails. - Senior Estate Park – Recent enhancements to this established community park, including the addition of an asphalt path, a picnic shelter, and an off- leash dog area, have significantly improved its appeal. To eliminate any confusion regarding ownership and maintenance by Senior Estates and its Homeowners Association, it is recommended that the park be renamed. - Centennial Park Dog Park – Following the completion of the dog park improvement project, which includes enhancements such as irrigation, walking paths, solar lighting, a picnic shelter, dog play amenities, and a drinking fountain, it is recommended that this location be considered for an official name adoption following the final phase of the improvement process. COMMITTEE MEMBERS: - Frank Lonergan (Mayor) - Mary Beth Cornwell (City Council Member) - Orlando Bravo (City Council Member) - Juan Bravo (Community Member) - John Zobrist (Community Member) - Peggy Misner (Community Member) - Brianna Spencer (Community Member) - Judy Marquez (Community Member) - Michael Nelson (Community Member) - Michael Robertson (Community Member) - Kasi Pankey (Recreation & Parks Board Member) - Ricardo Rodriguez (Recreation & Parks Board Member) - Natalie Tomaszewski (Recreation & Parks Board Member) PARK NAMING SELECTIONS: On September 4, 2025, and September 30, 2025, the Ad Hoc Park and Community Center Naming Committee convened to select names for nine (9) public parks and building spaces and eight (8) were selected while one (1) stayed current (Senior Estates Park). The chosen names for consideration by the City Council are as follows: 10 Honorable Mayor and City Council October 13, 2025 Page 4 Mill Creek Community Center: The former Woodburn Memorial Aquatic Center will be renamed Mill Creek Community Center. This name reflects a significant geographical feature, as Mill Creek runs beneath the park. It also presents an inviting rebranding for the facility, which will now offer new amenities. Community Center Event Spaces: The committee identified additional naming opportunities for the facility's interior spaces, selecting Kalapua, Settlemier, and Medina to honor Woodburn's historical development. o Kalapua: Named after the Kalapuyans, a Native American ethnic group, many contemporary descendants belong to the Confederated Tribes of the Grand Ronde Community of Oregon. Their traditional territories encompass the Willamette, Elk Creek, and Calapooya Creek watersheds in Western Oregon. o Settlemier: This name honors Jesse Settlemier, who purchased a 214- acre tract of land in the lower Willamette Valley for five dollars per acre in March 1863. Settlemier became the town's first mayor in 1885 and contributed significantly to various civic initiatives. o Medina: Named for Rogelio and Armadina Medina, early Hispanic business pioneers in Woodburn, who opened the Mexico Lindo Curios shop in 1966. Their business operated for 43 years, and Rogelio noted that they were not the first Hispanic entrepreneurs in the area, yet they made a lasting impact on the local economy. Community Center Fitness Space: o Joe Kahut Fitness Room: Named after Joe Kahut, born in 1923, who grew up on a farm outside Woodburn. He began his professional boxing career in January 1941 at the Salem Armory, achieving a ranking of No. 6 in Ring Magazine by November 1945. Kahut remained a prominent figure in West Coast boxing for five years, winning the Pacific Northwest Heavyweight title in 1950 with a fourth-round knockout of Bill Peterson. Mir Park: Formerly known as Dove Landing Park, this space will be renamed Mir Park. "Mir" translates to "peace" in Russian, and the committee felt that this name would establish a meaningful connection to the local Russian community. Collaborating with community partner Irene 11 Honorable Mayor and City Council October 13, 2025 Page 5 Konev, the committee engaged nearly 2,000 Russian Old Believers through social media to gather naming suggestions, with Mir emerging as the preferred choice. The park sign will include both the Russian text and its translation. Trillium Park: Formerly known as Boones Crossing Park, this space will be renamed Trillium Park. The Trillium flower, native to Oregon, blooms from late winter through spring. This name complements the floral-themed street names in the development, including Sunflower, Dahlia, and Iris Streets. Kathy Figley Community Dog Park: Previously identified as Centennial Park Dog Park, this facility will be named in honor of Kathy Figley. Kathy served as the longest-serving mayor in Woodburn's history and played a pivotal role in shaping the city we see today. Her contributions include facilitating the development of the I-5 interchange, which significantly boosted Woodburn's industrial, commercial, and residential growth. Kathy's dedication extends to her involvement with various boards and committees, such as Love Inc. and Woodburn Proud, as well as her passion for Basset Hounds, evidenced by her organization of the Basset Hound Games and support for the Oregon Basset Hound Rescue. FINANCIAL IMPACT: There is no additional fiscal impact of this project; all park and building signage has been adopted as part of their designated projects in fiscal year 2025-26. 12 Agenda Item October 13, 2025 TO: Honorable Mayor and City Council (acting in its capacity as the Local Contract Review Board) through City Administrator FROM: Curtis Stultz, Public Works Director SUBJECT: Contract Award for Biosolids Removal Project RECOMMENDATION: Award the contract for the Biosolids Removal Project to Heard Farms Inc., at a price of $0.35 per gallon of biosolids removed, with a not to exceed total contract amount of $700,000.00. BACKGROUND: The Biosolids Removal Project is a maintenance project funded under the Sewer operating budget for fiscal year 2025-2026. Proposals from three contractors were received in response to the City’s solicitation for biosolid sludge removal services. Proposals were evaluated by the selection committee, and ranked as follows. Heard Farms Inc.1 Patriot Environmental Services 2 River City Environmental 3 Negotiations with the number 1 ranked proposal, Heard Farms Inc., resulted in reasonable cost for services to the City for the work outlined in the request for proposals. DISCUSSION: This Biosolids removal Project will remove up to 2,000,000 gallons of sludge to recover critically low storage capacity in the City’s Fecal Sludge Lagoon. The scope of work will include WWTP staff operating the dredge, filing the tankers and sampling the sludge. The contractor will then be hauling and dewatering the Agenda Item Review: City Manager __x____ City Attorney ____x__ Finance __x___ Honorable Mayor and City Council October 13, 2025 Page 2 sludge, processing the wastewater off site, and applying the biosolids for beneficial use to approved sites. The contract award is in conformance with public contracting laws of the State of Oregon as outlined in ORS Chapter 279B, and the lawsand regulations of the City of Woodburn. FINANCIAL IMPACT: This is a maintenance project funded by the operations budget of the Sewer Fund.