July 29, 2025 Agenda ANK
YOR
CITY OF WOODBURN FRVO,COUNCILO WARD
ORLANDO BRAVO,COUNCILOR WARD 1
MARK WILK,COUNCILOR WARD II
CITY COUNCIL AGENDA JEN CANTU,COUNCILOR WARD III
SHARON SCHAUB,COUNCILOR WARD IV
MARY BETH CORNWELL,COUNCILOR WARD V
JULY 29, 2025 - 6:00 P.M. ALMA GRIJALVA,COUNCILOR WARD VI
LIBRARY SQUARE -280 GARFIELD ST
1. CALL TO ORDER AND FLAG SALUTE
2. ROLL CALL
3. ANNOUNCEMENTS AND APPOINTMENTS
Announcements:
A. Woodburn Fiesta Mexicana - We hope you join us at Legion Park on
August 15th-17th.
Event Features 60+ Vendors, Soccer Tournament, Parade, Lucha
Libre, Loteria, Live Music & Performances, Carnival... and more!
Friday is Free all day. Saturday and Sunday are Free until 5:00 p.m.
There will be a $5 entry fee after 5:00 p.m. for those 10 and older.
Appointments:
B. Woodburn Library Board 1
• Cristal Ramos
5. PROCLAMATIONS/PRESENTATIONS
Proclamations:
None.
Presentations:
A. Nancy Kirksey Award
• Pastor Luis Molina
B. Mary Tennant Award
• Curtis Stultz
C. Recognition and Thanks to Representative Munoz
D. Police Department Community Member Recognition
• Gary Lee Bishop Jr.
E. Recognition of Public Works Employee Receiving Certifications
F. Oregon Building Officials Association - Building Inspector of the Year
This facility is ADA accessible. If you need special accommodation, please contact the City Recorder at 503-980-
6318 at least 24 hours prior to this meeting.
**Habrd int6rpretes disponibles para aquellas personas que no hablan Ingl6s, previo acuerdo.
Comunfquese al (503) 980-2485.**
July 29, 2025 Council Agenda Page i
• Brian Pascoe
G. Key to the City
• Isabella Baldisseri
6. COMMUNICATIONS
None.
7. BUSINESS FROM THE PUBLIC - This allows the public to introduce items for Council
consideration not already scheduled on the agenda.
8. CONSENT AGENDA -Items listed on the consent agenda are considered routine
and may be adopted by one motion. Any item may be removed for discussion
at the request of a Council member.
A. Woodburn City Council minutes of July 14, 2025 2
Recommended Action: Approve the minutes.
B. Woodburn City Council Executive Session minutes of July 14, 2025 8
Recommended Action: Approve the minutes.
C. New Development Activity for June 2025 9
Recommended Action: Receive the Report
D. Traffic Photo Enforcement Quarterly Report 10
Recommended Action: Receive the Report
E. Traffic Photo Enforcement Report for April - June 2025 11
Recommended Action: Receive the Report
9. TABLED BUSINESS
None.
10. PUBLIC HEARINGS
A. Community Development Block Grant - CDBG CV for Non- 12
construction Projects: AWARE Food Bank- Food Assistance Program
Recommended Action: Hold a public hearing to consider the City's
application for a Community Development Block Grant, CDBG-CV for
Non-construction Project for the AWARE Food Bank- Food Assistance
Program and authorize the City Administrator to execute any and all
documents related to the grant application and to effectuate an
award of the grant.
July 29, 2025 Council Agenda Page ii
11. GENERAL BUSINESS - Members of the public wishing to comment on items of
general business must complete and submit a speaker's card to the City Recorder
prior to commencing this portion of the Council's agenda. Comment time may
be limited by Mayoral prerogative.
A. Community Project Grant Agreement for Liberty House 114
Recommended Action: Authorize the City Administrator to enter
into a Community Project Grant Agreement in the amount of
$5,000 annually for five (5) years for fiscal years 2025-26 through
2030-31 for services provided to Woodburn and residents.
12. PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS - These are
Planning Commission or Administrative Land Use actions that may be called up
by the City Council.
A. Council Briefing of Planning Commission approval of a 4-lot 116
Subdivision application at Tax Lot 051 W08CCO6100
Recommended Action:Staff recommends that the City Council take
no action on this item and provides this summary pursuant to
Woodburn Development Ordinance (WDO) Section 4.02.02. The
Council may call up this item if desired and, by majority vote, initiate
a review of the Planning Commission decision.
13. CITY ADMINISTRATOR'S REPORT
14. MAYOR AND COUNCIL REPORTS
15. EXECUTIVE SESSION
None.
16. ADJOURNMENT
July 29, 2025 Council Agenda Page iii
4?4
�i �" Ag4,-.44 fun.-
WboibBURN
In orarn reA 188
July 23, 2025
TO: City Council
FROM: Frank Lonergan, Mayor
SUBJECT: Committee Appointment
The following appointment is made, subject to the approval of the Council.
Please forward any adverse comments to me prior to the Council meeting on
Tuesday, July 29, 2025. No reply is required if you approve of my decision.
Woodburn Library Board
• Cristal Ramos
1
COUNCIL MEETING MINUTES
JULY 14, 2025
DATE COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF
MARION, STATE OF OREGON, JLTLY 14, 2025
CONVENED The meeting convened at 7:00 p.m. with Mayor Lonergan presiding.
ROLL CALL
Mayor Lonergan Present
Councilor Cantu Present
Councilor Cornwell Present
Councilor Schaub Present
Councilor Bravo Present
Councilor Grijalva Present
Councilor Wilk Present
Staff Present: City Administrator Derickson, City Attorney Granum, Special Projects Director
Wakely, Community Development Director Kerr, Community Services Director Cuomo,Police Chief
Millican,Public Works Director Stultz, Community Relations Manager Herrera, City Recorder Pierson
MOMENT OF REFLECTION
Mayor Lonergan noted that the Fourth of July was about a week and a half ago and it was our country's
249th anniversary with next year being the 250th. He mentioned that there had been a significant amount
of noise during the celebrations and shared that, according to the Fire Chief, a few structural fires had
occurred due to improper methods of extinguishing fireworks. The Mayor expressed his appreciation
to the Fire District for their commendable response and efforts.
Randy Westrick, 515 Jana Ave., stated his concerns regarding fireworks in Woodburn and that they
are out of control.
Mayor Lonergan stated that he heard there was a great turnout at Centennial Park and City
Administrator Derickson added that there was estimated to have been 5,000 people that attended the
event.
City Administrator Derickson noted that there has been a noticeable increase in fire activity recently,
including several grass fires in addition to those on the Fourth of July. He emphasized that fire season
has begun and appears to be more intense than in previous years.
Mayor Lonergan reported that the Second Friday event in Downtown took place last Friday and noted
that the art show at the museum was excellent.
ANNOUNCEMENTS
Mayor Lonergan made the following announcements:
Page 1 - Council Meeting Minutes, July 14, 2025
2
COUNCIL MEETING MINUTES
JULY 14, 2025
• The City Council Meeting /Community BBQ is scheduled to take place on Tuesday, July 29,
2025, at 6:00 p.m. to coincide with Music in the Park. During that meeting the following people
will be recognized:
— The Nancy Kirksey Award will be presented to Pastor Luis Molina
— Special Acknowledgment to Representative Munoz
— The Mary Tennant Award will be presented to Public Works Director Curtis Stultz
PROCLAMATIONS/PRESENTATION
National Night Out- Council President Schaub read a proclamation calling on citizens to support the
2025 42nd Annual National Night Out and declaring August 5, 2025, as the 2025 42nd Annual National
Night Out.
Woodburn Golf Club 100 years — Mayor Lonergan read a proclamation celebrating 100 years of
Woodburn Golf Club and encouraged the entire Woodburn community to join in celebrating this
historic milestone at the 100-Year Anniversary Festivities at Woodburn Golf Club on Sunday, July 20,
2025. A representative from Woodburn Golf Club provided information on the 100-year Anniversary
festivities and thanked Mayor Lonergan for the Proclamation.
Fiesta Mexicana Court - Community Relations Manager Herrera introduced the Fiesta Court and
provided the City Council with information on the programs and events they have been involved with.
Each member of the Fiesta Court introduced themselves and provided information on Fiesta Court
programs that they participated in and information about Fiesta Mexicana Events.
CONSENT AGENDA
Mayor Lonergan requested that the K-Bron Brewing liquor license application be moved off the
Consent Agenda and moved under General Business.
A. Woodburn City Council minutes of June 23, 2025,
Motion: Schaub/Cornwell... approve the consent agenda as presented.
The Motion passed with the following vote: Councilors Schaub, Cornwell, Wilk, Bravo, Grijalva, and
Cantu voting "aye." [6-0]
PUBLIC HEARINGS
Legislative public hearing: WDO modifications regarding Floodplain Management Regulations
Mayor Lonergan reopened the hearing at 7:38 p.m. for the purpose of hearing public input on the WDO
modifications regarding Floodplain Management Regulations. Community Development Director Kerr
provided a staff report. City Attorney Granum explained staff's recommendation to delay adopting a
final decision at this meeting despite FEMA's deadline. She added that many jurisdictions are also
delaying adoption and that the risk to the City in losing its NFIP designation is low. No members of
the public wished to speak in either support or opposition. Mayor Lonergan closed the hearing at 7:57
Page 2 - Council Meeting Minutes, July 14, 2025
3
COUNCIL MEETING MINUTES
JULY 14, 2025
p.m.
Motion: Schaub/Cantu... Council close the record and continue the item until such time as the active
litigation is resolved upon which time staff will bring the item back to the Council for final
consideration if necessary.
On roll call vote the Motion passed with the following vote: Councilors Schaub, Cornwell, Wilk,
Bravo, Grijalva, and Cantu voting "aye." [6-0]
LIQUOR LICENSE APPLICATION K-BRON BREWING COMPANY
Mayor Lonergan noted that the applicant had done some painting work at his house last year and he
only recently heard of their brewery plans. He stated his concerns with the applicant having a liquor
license approval recommendation from the City Council about a year ago, but the business never
opened, and it raised questions for him about whether we need to confirm that there is an establishment
before we recommend approval of a liquor license. City Attorney Granum explained that the previous
license might not have been finalized with OLCC or may have expired, so the applicant had to reapply.
Community Development Director Kerr added that the business has scaled back its original plan and
is now getting ready to open with a smaller setup.
Motion: Schaub/Wilk... Recommend that the OLCC approve the Liquor License Application for K-
Bron Brewing Company Woodburn, Oregon.
The Motion passed with the following vote: Councilors Schaub, Cornwell, Wilk, Bravo, Grijalva, and
Cantu voting "aye." [6-0]
COUNCIL BILL NO.3283 -A RESOLUTION ESTABLISHING A PARK AND COMMUNITY
CENTER NAMING AD HOC COMMITTEE THAT WILL PROVIDE NEW AND UPDATED
NAMES TO BE CONSIDERED BY THE CITY COUNCIL FOR ADOPTION. LOCATIONS
INCLUDE SITES REFERRED TO AS WOODBURN MEMORIAL AQUATIC CENTER,
DOVE LANDING PARK, BOONES CROSSING PARK, SENIOR ESTATES PARK, AND
CENTENNIAL PARK DOG PARK
Schaub introduced Council Bill No. 3283. City Recorder Pierson read the bill by title only since there
were no objections. Community Services Director Cuomo provided a staff report. On roll call vote for
final passage, the bill passed unanimously with Councilors Grijalva, Wilk, Bravo, Cornwell, Schaub,
and Cantu voting "aye" [6-0]. Mayor Lonergan declared Council Bill No. 3283 duly passed.
Motion: Schaub/Cantu... appoint the committee members identified in this staff report, Mayor
Lonergan, and City Councilors Cornwell and Bravo to the Park and Community Center Naming
Committee.
The Motion passed with the following vote: Councilors Schaub, Cornwell, Wilk, Bravo, Grijalva, and
Cantu voting "aye." [6-0]
SALE OF SURPLUS PROPERTY LOCATED BETWEEN S. SETTLEMIER AVE AND S.
FRONT STREET
City Attorney Granum provided a staff report.
Page 3 - Council Meeting Minutes, July 14, 2025
4
COUNCIL MEETING MINUTES
JULY 14, 2025
Motion: Schaub/Cornwell... authorize the City Administrator to enter into a purchase and sale
agreement and execute all documents necessary to transfer the title of City owned property located
between S. Settlemier Ave and S. Front St, Woodburn, OR 97071 (tax lot 051W18BC09000) to No
Toran by means of a Property Line Adjustment Deed.
The Motion passed with the following vote: Councilors Schaub, Cornwell, Wilk, Bravo, Grijalva, and
Cantu voting "aye." [6-0]
AWARD OF CONSTRUCTION CONTRACT FOR THE 2025 PAVEMENT MAINTENANCE
PROJECT
Public Works Director Stultz provided a staff report and noted that the costs of the contract were
incorrect in the staff report and the actual amount$392,109.75.
Motion: Schaub/Cantu... award the construction contract for the 2025 Pavement Maintenance Project
to the lowest responsible bidder, Knife River Corporation Northwest, in the amount of$392,109.75.
The Motion passed with the following vote: Councilors Schaub, Cornwell, Wilk, Bravo, Grijalva, and
Cantu voting "aye." [6-0]
COUNCIL BRIEFING OF PLANNING COMMISSION APPROVAL OF A DESIGN REVIEW,
PRELIMINARY PARTITION, AND VARIANCE APPLICATION PACKAGE FOR "MCHA
FARMDALE APARTMENTS" AT 1219 & 1233 W LINCOLN STREET (TAX LOT
051W07CB09300)
The City Council declined to call this item up.
CALL-UP BRIEFING: PUBLIC ARTS AND MURAL COMMITTEE APPROVAL OF PAMC
2025-02, A PUBLIC ART INSTALLATION ON WOODBURN SCHOOL DISTRICT
PROPERTY AT WASHINGTON ELEMENTARY SCHOOL
The City Council declined to call this item up.
CITY ADMINISTRATOR'S REPORT
The City Administrator reported the following:
— Attended the Oregon City County Managers conference. Some of the topics of concern were
budget challenges,housing,and the legislature's inability to pass a transportation bill. He added
that he was able to brag about Woodburn and picked up some good ideas to bring back as well.
— Noted that fire season seems to be heightened this year and the City will work on
communicating that to the public.
MAYOR AND COUNCIL REPORTS
Councilor Grijalva thanked staff for organizing the bootcamp and appreciated the opportunity to meet
members of the City's various boards.
Councilor Cantu stated that she attended the 4th of July Chuck Wagon breakfast hosted by the Kiwanis
Club, which had a great turnout. She expressed excitement about the new disc golf activities planned
at Legion Park. She added that she has submitted her application for National Night Out and looks
Page 4 - Council Meeting Minutes, July 14, 2025
5
COUNCIL MEETING MINUTES
JULY 14, 2025
forward to hosting neighbors in the community.
Councilor Wilk asked how we can follow up on items that are brought to the Council through public
comment, specifically Randy's comments regarding fireworks. City Administrator Derickson stated
that the City does have the authority to ban fireworks, but it is difficult to enforce. He added that he
can forward his firework research to Council.
Council Wilk also inquired about the request from Terri Berkey Gonzalez for a lot line adjustment and
how we process that request.
City Administrator Derickson stated that the City is exploring ways to support the project through
permitting, legislative efforts, and timelines, while maintaining its policy against directly subsidizing
development.
Councilor Schaub stated that Woodburn should be proud and reminded people to stay hydrated and
look out for their neighbors during the heat.
Councilor Cornwell stated that she attended the Second Friday event, and it was very nice, and she
looks forward to more. She also attended the Chuck Wagon Breakfast and had nice time. She asked
who the Grand Marshal was this year and Mayor Lonergan answered that it is Reyna Lopez from
PCUN.
EXECUTIVE SESSION
Mayor Lonergan entertained a motion to adjourn into executive session under the authority of ORS
192.660 (2)(h) and ORS 192.660 (2)(f).
Motion: Schaub/Wilk... move into executive session under the authority of ORS 192.660 (2)(h) and
ORS 192.660 (2)(f).
The Motion passed with the following vote: Councilors Schaub, Cornwell, Wilk, Bravo, Grijalva, and
Cantu voting "aye." [6-0]
The Council adjourned into executive session at 8:43 p.m. and reconvened at 9:10 p.m. Mayor
Lonergan stated that no action was taken by the Council while in executive session.
ADJOURNMENT
Motion: Cornwell/Schaub ... move to adjourn.
The Motion passed with the following vote: Councilors Schaub, Cornwell, Bravo, Wilk, Grijalva, and
Cantu voting "aye." [6-0]
Mayor Lonergan adjourned the meeting at 9:10 p.m.
APPROVED
Page 5 - Council Meeting Minutes, July 14, 2025
6
COUNCIL MEETING MINUTES
JULY 14, 2025
FRANK LONERGAN, MAYOR
ATTEST
Heather Pierson, City Recorder
City of Woodburn, Oregon
Page 6 - Council Meeting Minutes, July 14, 2025
7
EXECUTIVE SESSION MINUTES
JULY 14, 2025
DATE CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF
OREGON,JULY 14, 2025
CONVENED The meeting convened at 8:43 p.m. with Mayor Lonergan presiding.
ROLL CALL
Mayor Lonergan Present
Councilor Cantu Present
Councilor Cornwell Present
Councilor Schaub Present
Councilor Bravo Present
Councilor Grijalva Present
Councilor Wilk Present
Mayor Lonergan reminded Councilors and staff that information discussed in executive session is not
to be discussed with the public.
Staff Present: City Administrator Derickson, City Attorney Granum, Public Works Director Stultz,
Police Chief Millican, City Recorder Pierson
Others in attendance: None.
The executive session was called:
A. To consult with counsel concerning the legal rights and duties of a public body with
regard to current litigation or litigation likely to be filed pursuant to ORS 192.660 (2)(h).
To consider records that are exempt by law from public inspection pursuant to ORS
192.660 (2)(f).
ADJOURNMENT
The executive session adjourned at 9:10 p.m.
APPROVED
Frank Lonergan, Mayor
ATTEST
Heather Pierson, City Recorder
City of Woodburn, Oregon
Page 1 —Executive Session Minutes, July 14, 2025
8
City of Woodburn New Development Activity
June-'25
Single Residential New
Total Family Building Permit Commercial Building Total Permit Housing
Month Permits Home Valuation Permit Valuation Valuation Units
June'19 37 0 $ 171,647 $ 1,924,650 $ 2,234,799 0
June'20 531 18 $ 3,830,226 $ 4,063,834 $ 8,070,529 18
June'21 90 29 $ 7,407,870 $ 2,783,366 $ 10,378,952 53
June'22 80 7 $ 2,430,429 $ 8,723,439 $ 11,697,379 91
June'23 118 10 $ 2,369,945 $ 2,670,653 $ 9,060,450 10
June'24 95 22 $ 6,815,553 $ 11,398,860 $ 19,307,915 22
June'25 541 11 $ 3,667,550 $ 354,620 $ 4,318,273 1 11
Fiscal Year Totals(July through June)
2019-2020 447 56 $ 13,358,341 $ 38,754,214 $ 56,098,631 56
2020-2021 745 207 $ 53,528,913 $ 23,136,728 $ 83,281,553 327
2021-2022 937 241 $ 72,548,523 $ 506,799,260 $ 604,623,350 665
2022-2023 903 68 $ 23,759,732 $ 87,408,784 $ 123,082,344 410
2023-2024 1 8351 129 $ 44,181,553 1 $ 76,819,590 1 $ 128,047,536 475
2024-2025 1 8931 317 $109,160,267 $ 65,518,023 $ 181,093,055 496
JuLy-June New Housing Units
700 rr
600
400 411
327
300
200
100
0
2019-2020 2020-2021 2021-2022 2022-2023 2023-2024 2024-2025
July -,June tl Permits
1000 937
535
45
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500 447
400
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201 a-2020 2 20 2021 2 21,-2022 .20222 J023 .202 .2024 2024-2025
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W4OO�N
Inc orpornreA 1889
July 29, 2025
TO: Honorable Mayor and City Council
FROM: Jamie Johnk, Economic Development Director
SUBJECT: Community Development Block Grant- CDBG CV for Non-construction
Projects:AWARE Food Bank-Food Assistance Program
RECOMMENDATION:
Hold a public hearing to consider the City's application for a Community
Development Block Grant, CDBG-CV for Non-construction Project for the AWARE
Food Bank - Food Assistance Program and authorize the City Administrator to
execute any and all documents related to the grant application and to
effectuate an award of the grant.
BACKGROUND:
The City of Woodburn is eligible to apply for a Community Development Block
Grant- COVID (CDBG-CV) from Business Oregon. CDBG-CV funds come from the
U.S. Department of Housing and Urban Development, and these particular grant
funds can be used to prevent, prepare for, and respond to the impacts of COVID.
The CDBG-CV funding is in response to the economic impacts of the pandemic
by providing assistance to affected low- and moderate-income households.
Through Business Oregon, the maximum grant that a city can receive for food
bank assistance is $241,000. Applying for these grant funds does not limit or restrict
the City from applying for future rounds of CDBG funds.
DISCUSSION:
The City of Woodburn is proposing to submit an application for Community
Development Block Grant COVID(CDBG-CV) funding from Business Oregon for
the AWARE Food Bank. This program proposes to utilize CDBG-CV funding to
purchase food and health related supplies in order to address the continues
demand for assistance that remains after COVID. Additionally, CDBG-CV funds
will aide in filling the gap in program funding recently left by the reduction of
USDA assistance.
Agenda Item Review: City Administrator_X City Attorney_X_ Finance_X_
12
Honorable Mayor and City Council
July 29, 2025
Page 2
The AWARE Food Bank serves the Woodburn area with healthy, highly desired
food products, as well as supporting two (2) additional area food pantries: St.
Luke's Catholic Church with 100 visits per month and Woodburn Spanish Seventh
Day Adventist Church with 200 visits per month.
In addition, AWARE supports two (2) mobile food pantries: Hubbard/Aurora
Mobile Pantry serving 150 visits per month and AWARE Farmworker Outreach
Mobile Pantry serving 350 visits per month; as well as the Immanuel Lutheran
Community Meal Program where they serve 3,500 meals per month.
Completion of a CDBG public hearing is a requirement of the application process
and provides direction for staff to the move forward with submission of the CDBG-
CV application, on behalf of AWARE Food Bank - Food Assistance Program.
Notification of award of funding is anticipated in August 2025.
This proposed project will not result in the displacement or relocation of any
persons or businesses.
FINANCIAL IMPACT:
The City will be seeking a CDBG-CV funding request of $241 ,000 for the AWARE
Food Bank- Food Assistance Program.
Costs to the City for completion of the grant applications and grant administration
are estimated to include staff time.
13
Community Development Block Grant -
CDBG CV for Non-construction Projects:
Food Bank/Child Care/Turn-Key/Broadband
• The appropriate CDBG CV application guidelines must be read and used in its entirety to complete the
application.
Section l: General Application Information
Section I A: Applicant
Organization Name* Organization
City of Woodburn City
(Identify the ORS under which entityis formed ifpotential applicant is an entityother
than city or county,such as special district,authority,association,etc.)
Street Address* Mailing Address*
270 Montgomery Street,Woodburn OR 97071 Click here to enter tex1.
Office Phone* 503-980-6319 Web URL https://www.woodburn-or.gov/
Section I B: Project Contact
Name* Jamie Johnk Title * Economic Development Director
Phone* 503-980-6319 Email* jamieJohnk@ci.woodburn.or.us
Phone(cell) 503-320-8325
Authorized Signature Name Authorized Signature Title
Scott Derickson City Administrator
Authorized Signature Email scott.derickson@ci.woodburn.or.us
Section I Q State Representation
Senate District Number* Senator's Name*
11 Kim Thatcher
House District Number* Representative's Name*
22 Lesly Munoz
Page 1 of 18
14
Section I D: Project Overview
Project Name*
AWARE Food Bank—Food Assistance Program
Project Location(impacted areas that will be benefited by this project)
Woodburn, Oregon
Section I E: Project Description
Opportunity/Problem*(Briefly describe nature of need and the impact of COVID-19 to the applicant&
project jurisdiction)
Since the pandemic, visits to area food pantries have increased by more than 60%. AWARE Food Bank
in Woodburn is the largest food bank in Marion and Polk counties and has seen tremendous growth in
demand over the past years serving upwards of 3,650 pantry visits per month, which is over twice the
amount we saw in 2021.
While the demand for assistance in the Woodburn area continues to grow, food pantries are
experiencing a reduction in food supply, including AWARE Food Bank. To add to the challenge, recent
reductions to USDA support, one of the food bank's primary resources, included a 14% reduction to
food available in Marion and Polk counties, which has a devastating impact to the Woodburn area.
USDA supplies highly nutritional foods such as meat, dairy, eggs, and produce which is generally not
donated through local community giving. The impact from the loss of the USDA funded food and
supplies is significant, equivalent to approximately one million meals or 1.4 million dollars of in-kind
support.
Proposal/Solution*(Briefly describe programsrelationship to the prevention orresponse to COVID-19 for the applicant&project
jurisdiction)
The City of Woodburn, on behalf of Marion Polk Food Share/AWARE Food Bank proposes in this
request to utilize CDBG-CV funding to purchase food and health related supplies in order to address
the increasing demand for assistance that remains after COVID and to fill the gap left by the reduction
of USDA food support. AWARE Food Bank serves the Woodburn area with healthy, highly desired food
products, as well as supports two (2) additional area food pantries: St. Luke's Catholic Church with 100
visits per month and Woodburn Spanish Seventh Day Adventist Church with 200 visits per month. In
addition, AWARE supports two (2) mobile food pantries: Hubbard/Aurora Mobile Pantry serving 150
visits per month and AWARE Farmworker Outreach Mobile Pantry serving 350 visits per month; as well
as the Immanuel Lutheran Community Meal Program where they serve 3,500 meals per month.
CDBG-CV funding will provide the additional support needed to maintain food services provided and
cover the immense gap left with the reduction of USDA resources.
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Detailed Project Description*(clearly describe the proposed project work to be accomplished,and the organization that will
be in vol ved in assisting the applicant in implementing the program(if any).Describe the timeline of the project and your expected
outcomes and the activities your organization will take to achieve those outcomes.)
With the resources provided through CDBG-CV funding, AWARE Food Bank will purchase food and
health related supplies for distribution to individuals and families in the Woodburn area. With the
reduction in USDA assistance, CDBG-CV funding will be utilized to fill the gap acquiring food staples
(i.e., meat dairy, eggs, proteins etc.) that are highly sought and generally not donated. AWARE strives
to provide highly nutritional, balanced food selections in order to serve those families and individuals
in need. Supplies acquired with CDBG-CV funding will be regularly distributed through the AWARE
Food Bank facility, as well as provide food and supplies to support the three (3) area food pantries,
two (2) mobile pantries, and one (1) community meals program offered in the Woodburn area.
The primary outcome of this project is to serve families and individuals in need by providing essential
food and health related supplies. CDBG-CV funds will be expended on food and staples throughout
the year and will be fully utilized by June 30, 2026.
City of Woodburn staff will provide assistance to AWARE on the management and reporting of the
CDBG-CV funds to ensure grant requirements and outcomes are met.
Will this be a new service or a quantifiable increase to a service already provided?If this is a quantifiable
increase to an existing service you must document the amount ofneed in the priorl2 months to the need at the time of application.
This project is not a new service or an increase to an existing service; rather due to the decrease in
USDA resources, CDBG-CV will allow for the continuation of critical services provided through AWARE
Food Bank without interruption.
Section 1 F: Project Work Plan
Provide a list of achievable milestones ensuring the project will be completed within targeted timeline.Work plan must
include,but is not limited to,target timeline with estimated start and completion dates that would address:
o CDBG programmatic requirements,as identified within the most recent CDBG Grant Management Handbook,Chapter 2
o Government/Regulatory Agency decision making and review time
o Specific project implementation time(including timeline for procurements)
Please use this example as a template to create a work plan for your project.You will be required to attach a completed work
plan with the application.(Please label Attachment D).
www.(y.r rya i i:i. .r°r a:.ra a :° c.r e I:I:"/� C;(�VIL7:L) r a :a].aa i:I�VC, a r'c e°�..)df.Customization may be needed to suit our
.................................................................... ..................................... ........................... ..................... .................................................. ............................... ...............� v v
particular project
Section 1 G: DUNS and CCR Registration
Applicant's DUNS number* Resource on DUNS:
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• IAIP://TrvrNIN.afri.1b-com/duri~n nivaxaber/ININaf. iS CIMIs.IItTIa1.
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SAM Registration Resource on SAM Registration:
Please provide the printout(reference Attachment I) • is='--LWrrv'rrv'.Sarn(Jay
Within SAM.gov site,please go to Help tab to access the User Guides for
the most updated information
Section 2: Financing Information
Section 2 A*: Project Budget
Budget Line—item CDBG Funds Other IFA Non-IFA Total
Funds Funds
Food and Supply Purchases 217,000 217,000
AWARE Grant Admin 24,000 24,000
Click here to enter text.
Click here to enter text.
Grant Administration(10%ofrequested
loan/grant with a maximum of$35,000)
Other.Click here to enter text.
Other.Click here to enter text.
Other.Click here to enter text.
TOTAL 241,000 241,000
Section 2 B: Status of other funding
Source of Non-IFA Funds,Cash,and Amount Status
other IFA Funds (Committed—Provide documentation of
funds commitment,reference
AttachrnentJ)
Click:liege to enter text. Clioo se an item.
Click:liege to enter text. Clioo se an item.
Click:liege to enter text. �;,:�laaaaa�saa an item.
Click:liege to enter text. Clioo se an item.
TOTAL
Section 2 Q Additional Budget Information
Will CDBG funds be used to pay for existing budgeted staff of the applicant? ®Yes ❑No
If Yes,explain how the CDBG funds will not supplant or substantially reduced the applicant's financial support for
other community development activities
AWARE Food Bank's Manager will adhere to the reporting requirements of the CDBG-CV program and
wages will be reallocated for grant administration. This additional responsibility will not supplant or
reduce support for other AWARE Food Bank programs or activities.
Are there other funding sources available out there for such the project proposed?
❑Yes ®No
If yes,what are the other financing sources,and why isn't that source be used?
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Click here to enter text
If no,why not?
The City of Woodburn, on behalf of AWARE Food Bank, is seeking CDBG-CV funding in order sustain
services after USDA reduced its support by 14%, which has left a tremendous gap in AWARE's access to
critically needed food products.
Describe and document your evaluation process to ensure that duplication of benefit is prevented for this
project?
Note,A duplication occurs when a person,household Click here to en ter text business,or other entityreceives assistance from
multiple sources for the same purpose,and the total assistance received for thatpurpose is more than the total need. The amount of
the Duplication Of Benefit(DOB)is the amount received in excess of the total need for the same purpose. When total need for eligible
activities is more than total assistance for the samepurpose,the difference between these amounts is an unmet need."Grantees must
limit their assistance to unmet needs for eligible activities to prevent a DOB.
This project only provides food assistance to low-income individuals. We do not provide any cash
assistance or make payments on behalf of clients. Clients are required to sign in, and we allow one visit
for food assistance per week, per client. We track this through sign in sheets.
Will the proposed project receive local,state,or other federal assistance?
If yes,what is the source and how much.
No
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Section 3: Project Need
Section 3 A: Activity Information
Select the applicable activities(A-E)and answer the corresponding questions(Reference AttachmentF)
A. ❑ Childcare Assistance
• Describe the current capacity and the situation that triggered the need for assistance from CDBG:
Mid<here to enter text
• Will this project involve(select one that applies):
- Sponsoring LMI kids to an existing childcare services?❑Yes ❑No
If Yes,
o what is the breakdown cost per child and the term of which the proposed fund will cover:
ryry<here to enter text
o Describe the process to ensure that 100%of the children sponsored satisfy the LMI requirements
Mid<here to enter text
- Direct cost associated with the provision of new/existing childcare program of which formation was a
byproduct of the pandemic❑Yes ❑No
If yes:
o Describe the process to ensure that 51%of the children enrolled satisfy the LMI requirements
Mid<here to enter text
o Will this program involves hiring new people?❑Yes ❑No
If yes,will the new hires be:
0 ❑Limited duration(term of the duration:Mid<here to enter text ),Or,
0 ❑Permanent(describe how this position will be funded after COVID-19 response need is abating)
Mid<here to enter text
If new hires are a part of this project what is their income bracket?Chc<here to ell ter text
Will there be any LMI job offered?❑Yes ❑No
• What is the non-profit organization you are working with:Mid<here to en ter text
• What is the capacity of the sub-grantee to manage the additional service?Chc<here to ell ter text
• Can all of eligible families within the applicant jurisdiction access the proposed service and is there fee
involved in this service? Mid<here to en ter text
B. ❑ Broadband/Internet Connection Assistance
• Describe the current capacity and the situation that triggered the need for assistance from CDBG:
Mid<here to enter text
• Will this project involve:
- Establishing new internet access(acquiring hotspots,connecting to existing fiber-based internet service?
❑Yes ❑No
- Funding existing monthly internet service(hotspot or other fiber-based internet service)?❑Yes ❑No
Will there be any LMI job offered?❑Yes ❑No
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• How did you do price comparison analysis Click here to enter text.
• Which School District or non-profit organization are you working with in this project?
Click here to enter text.
• What would the proposed project accomplish describe any particular segment of beneficiaries.
Click here to enter text.
• Can all eligible families within the applicant's jurisdiction access the proposed service and will there be a fee
involved for this service? Click here to enter text.
C. ® Food Bank:Increase the capacity and availability of food bank assistance for families impacted by
Covid-19
• Will this project involve:
- Purchasing equipment?❑Yes ®No
If Yes,how did you do price comparison analysis:Click here to enter text.(provide cost quote from vendor)
Describe how this equipment will be used for response to COVID-19 and how will it be used after COVID-19
is met?Click here to enter text.
- Leasing additional Storage space❑Yes ®No
If yes,what is the location of the additional space and it's proximately to the current building
Click here to enter text.
What are the terms of the lease?Click here to enter text.
- Purchase of additional food supply:®Yes ❑No
How did you determine the impact of the community and need for additional food?
We determine need through community-wide food insecurity data, program data tracked
internally, and through listening to trusted community partners. We determine the need for
additional food through analyzing food inventory levels and trends in pantry visits. For
example, our food supply is down 14% due to USDA funding cuts, while our pantry visitation
rate has increased 60% since the pandemic. We also see the size of food boxes leaving the
pantry and know that particular items are missing from our supplies.
- With the purchase of additional food how long with the supply last(month,or more)?
For$241,000, we believe we can purchase approximately 225,000 lbs. of food. This will, of
course,vary based on pricing and product selection. We plan to stretch out these purchases
throughout the remainder of this fiscal year (through June 30, 2026).
- Operation Cost due for additional services:®Yes ❑No
- What additional activities or services are you intending to fund due to the impact of COVID-19?
10% of CDBG-CV funding has been allocated to AWARE Food Bank to cover Manager wages
for grant administration.
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If yes,will this project includes hiring new people?❑Yes ®No
If yes, will the new hires be:
o ❑Limited duration(term of the duration:Click here to enter text.),Or,
o ❑Permanent:
■ Describe how this position will be funded after COVID-19 response need is abating
Click here to enter text.
■ What is the anticipated duration of this position for the grant period?
Click here to enter text.
If yes,what is the income bracket?Click here to enter text.
Will there be any LMI job offered?❑Yes ®No NA
• Describe the current capacity and the situation that triggered the need for assistance from CD13G:
In the spring of 2025, the USDA instituted massive cuts to their food purchasing and distribution
program. This will amount to the loss of approximately 1.2 million pounds of food that would go
to struggling families in Marion and Polk Counties. For AWARE Food Bank that equates to about
250,000 lbs. annually (about 20% of Marion Polk Food Share's food goes to AWARE). At the same
time, AWARE is seeing more households than ever requesting assistance. Over the past year,
we've seen AWARE go from 1,500 to well over 3,000 visits to the pantry in a month. Families are
now receiving less food per visit than before. This grant will help fill that gap with highly
desirable, nutritious food.
• Which non-profit organization are you working with in this project: Marion Polk Food Share I AWARE
Food Bank
• What would the proposed project accomplish in providing additional services due to COVID-19 and describe
any particular segment of beneficiaries(if any).
COVID-19 brought unprecedented need in the Woodburn community. We saw a rise in
unemployment and an increase in the cost of household essentials that drove up visits to food
banks and other social services. AWARE and surrounding food banks saw record high need
during COVID, and need is even higher today. Beneficiaries of this grant include all low-income
individuals residing in the Woodburn area. Most of our clientele work, but do not have the
income to make ends meet without assistance. We also work to ensure all populations have
equal access to our services, including farmworkers, newcomers, individuals with disabilities,
seniors, children and all the diverse cultural communities of Woodburn.
D. ❑ Project Turn Key:Operations—to expand capacity for non-congregate shelter during Covid-19
pandemic
• Will this project involve:
- Purchasing equipment?❑Yes ❑No
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If Yes,how did you do price comparison analysis:Click here to enter text.(provide cost quote from vendor)
Describe how this equipment will be used for response to COVID-19 and how will it be used after COVID-19
is met?Click here to enter text.
Operation Cost:❑Yes ❑No
If yes,will this project includes hiring new people?❑Yes ❑No
If yes, will the new hires be:
o ❑Limited duration(term of the duration:Click here to enter text.),Or,
o ❑Permanent:
What services are you intending to fund due to the impact of COVID-19 and the term that will covered by
the proposed fund?
Click here to enter text.
■ Describe how this position will be funded after COVID-19 response need is abating
Click here to enter text.
■ What is the anticipated duration of this position for the grant period?
Click here to enter text.
If yes,what is the income bracket?Click here to enter text.
Will there be any LMI job offered?❑Yes ❑No
• Describe the current capacity and the situation that triggered the need for assistance from CDBG:
Click here to enter text.
• Which non-profit organization are you working with in this project:Click here to enter text.
• What would the proposed project accomplish in providing additional services due to COVID-19 and describe
any particular segment of beneficiaries(if any).
Click here to enter text.
E.
Section 3 B: National Objective
(Refer to Chapter 3 of Method of Distribution)
This section must be fully completed—Select one from I—III(reference to attachment G)
I. ❑ LMI —Limited Clientele
• Income and family size information will be collected from to ensure that at all times the project benefits 51%
or more LMI. The project has established income and eligibility requirements so that services are ONLY
provided to clients that are LMI.
Attach the following(Reference Attachment G):see Table D in Chapter 3 of the MOD
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• The form which will be used by the sub-grantee to collect family size and income information. The form
which will be used by the sub-grantee to collect race and ethnicity information.
• Guidelines for documenting that the national objective will be met.
o Eligible individuals:
■ Kids from LMI families(childcare assistance and Broadband/Internet access)
■ Employ low—moderate income individuals
• The written procedures identifying how the low-and moderate-income national objective will be complied
with,monitored,maintained and reported throughout the project,which must include procedures for
identifying:
o How applicants will be screened for:a)Eligibility;b)are not residing within an entitlement area
o Award process
o Performance measures reporting process
NOTE.-Entitlement areas include the counties of Multnomah Washington and Clackamas and the cities of Albany,
Ashland,Beaverton,Bend, Corvallis,Eugene, Grants Pass, Gresham,Hillsboro,Medford,Portland,Redmond,Salem and
Springfield.
*Provide the estimated total number of unduplicated persons to be served that will benefit from this program:
Chd<here to enter text
*Provide the estimated total number of LMI persons to be served that will benefit from this program:
Chd<here to enter text
II. ❑ Low-and Moderate Income(LMI)Persons-Area Wide
Provide Area-wide Benefit*percentage of low-and moderate-income persons: Click here to enter text.
*the project(improvements)benefit everyone in a geographic area and at least 51%of the population served by the
improvements are low and moderate income
Was the LMI Area-wide benefit information determined by:
Census: ❑Yes ❑No If yes,provide the year: Chd<here to enter text
State approved Local Survey: ❑Yes ❑No If yes,provide the date: Chd<here to enter text
Note:if documentation is State approved local survey,provide a copy of the State approval letter with
the application.
III. ® Low-and Moderate-Income Benefit-Nature and Location(food bank project only)
Limited Clientele Based on Nature and Location of the Facility—It must be of such a nature,and be in such a location,that it
may be concluded the activity's clientele will primarily be low-and moderate-income persons. (Note:The use of this criteria
under the state's program is a rarity.)
Note:On February 15, 2008, the state received guidance from HUD that food bank/warehouses can qualify as
meeting the LMI national objective on the basis of the nature of the service and the location where the services are
provided. Food bank projects will no longer have to collect household size and income data to demonstrate
compliance with the federal national objective. On May 7, 2008, the department researched and approved of this
approach
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Section 3 Q Performance Measure Indicators
Federal Objective/Outcome and Performance Measure
REFER TO THE SPECIFIC SECTION OF THE 2020 MOD PERTAINING TO THE PROJECT TYPE REQUESTED TO SEE
WHICH ITEMS MUST BE ADDRESSED*.
1. Objectives(Select One)
® Suitable Living Environment-This objective relates to activities designed to benefit communities,families,or
individuals by addressing their living environments.
❑ Creating Economic Opportunities —This objective applies to economic development,commercial revitalization
and job creation.
2. Outcomes(Select One)
®Availability/Accessibility—This outcome applies to projects that make services,infrastructure,housing,or
shelter available or accessible. In this category,accessibility does not refer only to physical barriers,but also to
making the affordable basics of daily living available.
❑ Sustainability/Promoting Livable or Viable Communities—This outcome applies to projects where the activities
are aimed at improving communities or neighborhoods,helping to make them livable or viable through multiple
activities or services that sustain communities or neighborhoods. This can be the removal of elimination of
slums or blighted areas.
Amount of money leveraged:
• Federal: Chc�<here to enter text
• State Chc�<here to enter text
• Local Chc�< here to enter text
• Private Chc�< here to enter text
Provide the number of persons assisted with new access to service or benefit: Approximately 4% of our visitors
are new/first time visitors to the food pantry. We see on average 128 new visits per month, or 1,536
annually.
Provide the number of persons assisted with improved access to service or benefit: All clients of AWARE Food
Bank and surrounding food sites will see improved services. AWARE distributes to approximately 3,200
household visits per month; additionally, other supported pantries distribute to another 450
households per month (total distribution 3,650).
Where the project is used to meet a quality standard or measurably improved quality,provide the number of
households assisted that no longer have access to substandard facility: NA
For activities impacting Jobs(creation/retention) NA
Provide number of Jobs that will be assisted:
LMI Job Created: Chc�< here to en ter text
TOTAL Job Created:Chc<here to en ter text
Page 11 of 18
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LMI Job Retained: Choi here to en ter text
TOTAL Job Retained: Chc<here to en ter text
Provide number of communities assisted*: 1
Identify name of the communities assisted*: Woodburn,OR
(Reference Attachment Cl
_provide agreement between the participating communities which forms the microenterprise assistance program and designates the applicant as the
lead for the CDBG application signed by all parties involved—Attachment B
Provide the congressional District for the City/County applicant*: 5th
Provide the congressional District for the project location*(ifdifferentf Chc<here to enter text
Provide NAICS(North American Industry Classification System)Code*: 921120
Provide the total compensation and names of the top five executives if the city/county:
Do you meet the following conditions*?❑Yes ®No
• Receives more than 80%or more of your annual gross revenues from the Federal government(including the
funded project);or
• Those Federal revenues are greater than$25 million annually;or
• The public does not have access to information about the compensation of the executives through periodic
reports filed under section 13(a)of 15(d)of the Securities and Exchange Act or section 6104 of the Internal
Revenue Code. To determine if the public has access to the compensation information,go to the U.S. Security
and Exchange Commission(SEC)total compensation filings at http://www.sec.gov/answers/execomp.htm
If yes,complete the following:
Name: Compensation:
1. Chc�<here to en ter text Chc�<here to enter text
2. Chc�<here to en ter text Chc�<here to enter text
3. Chc�<here to en ter text Chc�<here to enter text
4. Chc�<here to en ter text Chc�<here to enter text
5. Chc�<here to en ter text Chc�<here to enter text
Race/Ethnicity of Persons Benefiting from Project: Note:the total number of persons served reported above
must be the same as the total number of persons reported in this section*.
Total# Ethnicity:
Race: #of Hispanic
White 2155 1327
Black/African American 17
Asian 38
American Indian/Alaskan Native 182
Native Hawaiian/Other Pacific Islander 9
American Indian/Alaskan Native&White 39
Asian&White 18
Black/African American&White 9
American Indian/Alaska Native&Black/African American 0
Other Multi-Racial 1183
Total Number of Persons Benefiting from Project 3650
Total Number of Low-and Moderate-Income Persons Benefiting 3650
from Project
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Source of Race/Ethnicity:b I t p..5� 1 ...... y/
i g g.-.. �,f �Z.(enter name of the City/
Data: 2010 Census County in the search box,and look into the related searches to
select race and ethnicity)
El Survey,dated: Chc<here to enter text
Other,specify: AWARE Food Bank data collection records
Section 4: Project Feasibility
Section 4 A: Program Requirements/Project Information
(Refer to Chapter 3 of Method ofListribution)
This section must be fully completed
What organization will you be working with in implementing the program(if any)?
Marion Polk Food Share I AWARE Food Bank
Describe the organization which will implement the program.Describe their credentials which will ensure success in
the program...(Reference Attachment H)*
The Marion Polk Food Share/AWARE Food Bank is a 501(c)(3) organization serving Marion and Polk
counties and one of the largest of 21 regional foodbanks in the Oregon Food Bank Network. AWARE
Food Bank has served the Woodburn are since 1989 and is a direct-service program operated by the
Food Share and one of the largest food pantries in the Food Share's total service area.
Please provide a copy of the draft agreement between the applicant and the organization regarding the program.
Include the Duplication of Benefit requirement as part of the agreement(reference Attachment K)
What is the geographic area that will be served by the program?*
Woodburn, Oregon
Section 4 B: Citizen Participation/Involvement
(Refer to Chapter 6 of method of Distribution-AttachmentA)
Have the following Citizen Participation Requirements been met*:
• First Public Hearing was conducted prior to the application Z Yes 0 No
Public hearing held July 29, 2025
• First Public Hearing notice was advertised/posted at least 5 full days in advance of the public hearing time
(Documented in attachment B). Z Yes 0 No
• Public Hearing was conducted in accordance with local practice and in accordance to CDBG requirements
as outlined in Chapter 6 of the current Method of Distribution? Z Yes 0 No
• First Public Hearing conducted to take comments from citizen about both community development needs
and the project proposed for grant funding prior to submitting to an application and it is documented in
the approved minutes of the meeting. Z Yes 0 No
NOTE:Applications must provide documentation that items a-d, referenced within chapter 6 of the Method
of Distribution, were included in the public hearing notice and articulated to the citizens attending the public
hearing. Failure to include this information will result in the application not moving forward in the scoring
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Provide location where citizens can review information about the applicant's community development program*
City of Woodburn -City Hall, 270 Montgomery Street, Woodburn, OR
Is there a significant number(5%or more)of non-English speaking residents in the community?
®Yes ❑No
If yes,how were they notified about the public hearing?Public hearing notice was posted in Spanish and
translation services were made available, as needed, at the public hearing.
Did any organization that represent low and moderate-income persons ask the applicant for technical assistance in
developing project concept that might be eligible for the Community Development Block Grant Program?
❑Yes ®No
If Yes,describe the assistance that was provided:
Chcry<here to enter text
How will you market the program?AWARE Food Bank has served the Woodburn area since 1989,
providing food, supplies and resources to individuals and families in need and has been on the
frontlines in response to the community's needs through COVID, wildfires, ice storms, and more.
AWARE provides outreach to area services organizations, churches, non-profits, and local
governments keeping them apprised of the programs and services offered.
How will you ensure all segments of the population within your jurisdiction are made aware of the program?
AWARE provides their program information in English and Spanish to ensure that the broadest
segment of the population are well informed. Information is also made available in Russian and other
languages as needed.
Section 4 D: Environmental Assessment*
Information about the En vironmental Assessment can be found in Chapter 3 of the Grant Management Handbook.
Provide level of Environmental Review is expected to be completed within this project(select all that applicable)-
reference Attachment L
STATUS
❑Environmental Exemption CC roo e a.l�te r.
®Categorically Excluded(not subject to section 58.5) Draft reviewed&atached
Section 5: Project Readiness
Section 5 A: Readiness to Proceed
Describe what the AppAcantandstaff will do to ensure im lementaiion and maintenance of Work Plan?
Marion Polk Food Share has a dedicated Food Resource Developer on staff. She regularly manages
large food purchases, compares pricing, and works with a variety of vendors. Our Food Resource
Developer, with support from our Director of Operations, will ensure that food is purchased in a timely,
responsible manner. Our Warehouse Operations team will ensure that purchased food is distributed
only to partners covered under this grant (those in the Woodburn community). The AWARE Food Bank
team will ensure that selected products are desired by their local community, and that the food is
distributed in a timely, safe and equitable manner.
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Who at the City/County will oversee the implementation of the work plan?*
The City has designated staff to work directly with AWARE to ensure compliance with CDBG
requirements and provide assistance throughout the project. Periodic and final reporting will be
completed by the City Special Projects Director and the grant administrator.
Section 5 B: Readiness to Proceed*
(Refer to Chapter Sand 7of the Method of Distribution)
NOTE:To receive credit for this section,clear documentation must be included with the application.
Have you completed Business Oregon reviewed Limited English ® Yes ❑No
Proficiency Plan?
Have you adopted a Fair Housing Resolution? ® Yes ❑No
Section 504-Self Certification ® Yes ❑No
See documents attached.
Section 6: Applicant Capacity
Section 6 : Capacity*
Refer to Chapter?of Method of Distribution
Has the applicant received CDBG award(s)in the past? ® Yes ❑No
If yes,demonstrate that the applicant has successfully completed and closed out prior CDBG projects or is currently
administering a CDBG project within allotted timeframe.This includes an analysis of the applicants CDBG program
history and past programmatic performance.
The City of Woodburn has received previous CDBG funding, most recently the CDBG Rental Assistance
Program as well prior CDBG funds for the AWARE Food Bank for the construction of its new facility and
acquisition of equipment. All previously funded CDBG project were administered by city staff with
timely reporting and project closeout completed. For this project, Woodburn's Special Projects
Director will work directly with AWARE on the implementation and monitoring of the program and will
provide program oversight to ensure CDBG requirements are met.
Does the applicant have a staff member(or more)who is experienced in handling CDBG projects in the past?
®Yes ❑No
Describe the applicant's plan to oversee the administration of the CDBG project.
The City's Special Projects Director will work directly with AWARE on the implementation and
monitoring of the program and will provide program oversight to ensure CDBG requirements are met.
Does the applicant have a staff member(or more)that has experience handling federally funded projects in the past?
®Yes ❑No
If Yes,describe.
Renata Wakeley, Special Projects Director, will be the primary lead on the oversight and
administration of the CDBG-CV grant. Ms. Wakeley has extensive experience working with both CDBG
projects and other federally funded projects.
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Section 6: General Certification
General Certification
I certify to the best of my knowledge all information,contained in this document and any attached
supplements,is valid and accurate. I further certify that,to the best of my knowledge:
1. The application has been approved by the governing body or is otherwise being submitted using
the governing body's lawful process,and
2. Signature authority is verified.
Check one:
❑ Yes,I am the highest elected official(e.g. Mayor,Chair or President)
❑x No,I am not the highest elected official so I have attached documentation that verifies my
authority to sign on behalf of the application. (Document such as charter,resolution,ordinance
or governing body meeting minutes must be attached)
The department will only accept applications with proper signature authority documentation
----------------------------------------- ------------------------------------------
Signature Date
Scott Derickson City Administrator
----------------------------------------- ------------------------------------------
Printed Name Printed Title
Page 16 of 18
29
REQUIRED ATTACHMENTS —ALL APPLICANTS
Please check as you
Attachment Description get them ready to be
uploaded
A Minutes of the public hearing held on the area's community development needs and
the project. (Final signed copy which record/document the required information items
from#3 a-d of Chapter 6 of the MOD.)—along with affidavit of publication of the public
hearing notice or certification of posting verifying the notice was advertised or posted
at least five (5) days in advance of the time of the hearing, and a copy of the posted
public hearing notice.
This documentation must include the percentage of non-English speaking residents ❑X
within the community derived from the most recent decennial census data. If more
than 5.0%of the population is non-English speaking than the public hearing notices are
required to be published or posted in those languages and the application must include:
The affidavit of publication of the non-English public hearing notice; or
The certification of posting and copy of the posted non-English public hearing notice
B If more than one jurisdiction is benefitted from this project, copy of the agreement
between the participating communities which forms the Public Service program
benefitted region and designates the applicant as the lead for the CDBG application ❑X
signed by all parties involved.
C Documentation to support the need presented in the application due to the COVID-19
impact within the jurisdiction ❑X
D Project Work Plan under 1F ❑X
E Map of the service area covered by the Public Service Program. 0
F Documentation to support answer within Section 3A-Activity Information 0
G Documentation to support each answer within Section 313- National Objective 0
H Documentation to support each answer within Section 4A— Program Requirements/ 0
Project Information
I SAM Registration print out 0
J If the budget includes cash match, attach documentation showing the funds are
available and committed (such as loan documents, letters of commitments, bank 0
statements, etc.)
K If working with an organization in implementing the program, copy of draft the
agreement between the applicant and the organization incorporating the duplication of 0
benefit requirements.
L Documentation to support each answer within Section 4D—Environmental Assessment 0
Page 18 of 18
30
Attachment A
Documents Provided:
• Minutes to July 29, 2025 Public Hearing
• Language Spoken at Home Demographics
• Notice of Public Hearing - English and Spanish
• Affidavit of Posting Notice
31
Notice of Public Hearing
CDBG-CV Food Bank Assistance Project
The City of Woodburn is eligible to apply for a Community Development Block Grant
Coronavirus (CDBG-CV) assistance funding from Business Oregon. CDBG CV funds come from
the U.S. Department of Housing and Urban Development. The CDBG primary national objective
is to benefit low- and moderate-income (LMI) persons. Based on the CARES Act, the purpose of
CDBG-CV funding is to prevent, prepare for, and respond to the COVID-19 pandemic.
The City of Woodburn is preparing to submit a Community Development Block Grant
application to Business Oregon for CDBG-CV Food Bank Assistance Program funds in the
amount of$250,000, which will benefit low- or moderate-income persons in the Woodburn
area.
A public hearing will be held by the City of Woodburn at 6:00 p.m. on Tuesday.July 29, 2025
during the Woodburn City Council meeting. This meeting will be held in Library Park, located
at 280 Garfield Street. The purpose of this hearing is for the City Council to take comments
from citizens about both community development needs and the project proposed for grant
funding prior to applying to Business Oregon. Written comments are also welcome and must
be received by Tuesday,July 29, 2025 by 5:00 p.m. at Woodburn City Hall, 270 Montgomery
Street, Woodburn, OR 97071. Both oral and written comments will be considered by the City
Council in deciding whether to apply.
More information about Oregon Community Development Block Grant, the proposed project,
and records about the city's past use of Community Development Block Grant funds are
available for public review at 270 Montgomery Street, Woodburn, OR during regular office
hours.
Permanent involuntary displacement of persons or businesses is not anticipated as a result
from the proposed project. If displacement becomes necessary, alternatives will be examined
to minimize the displacement and provide required/reasonable benefits to those displaced. Any
low- and moderate-income housing that is demolished or converted to another use will be
replaced.
The facility location of the hearing is ADA accessible. If you need special accommodation, please
contact the City Recorder at 503-980-6318 or Statewide Toll Free Relay (800) 735-1232, at least
48 hours prior to this meeting.
Si usted necesita asistencia especial, comuniquese al 503-981-5386 o a la linea telefonica
gratuita, (800) 735-1232, con un minimo de 48 horas, antes de la reunion.
**Habra interpretes disponibles para aquellas personas que no hablan Ingles, previo
acuerdo. Comuniquese al 503-981-5386.**
32
Anuncio de Audiencia Publica
CDBG-CV Food Bank Assistance Project
(CDBG-CV Proyecto de asistencia al Banco de Alimentos)
El ayuntamiento de Woodburn es elegible para solicitar una subvencion en bloque para el
desarrollo comunitario Coronavirus (CDBG-CV) financiacion de asistencia de Business Oregon.
Fondos CDBG CV provienen del Departamento de Vivienda y Desarrollo Urbano de los EE.UU. El
principal objetivo nacional de CDBG es beneficiar a las personas de ingresos bajos y moderados
(LMI por sus siglas en ingles). Basyndose en la Ley CARES, el objetivo de la financiacion CDBG-
CV es prevenir, prepararse y responder a la pandemia COVID-19.
El ayuntamiento de Woodburn se esty preparando para presentar una solicitud de subvencion
en bloque para el desarrollo comunitario a Business Oregon para los fondos del Programa de
Asistencia a Bancos de Alimentos CDBG-CV por un monto de $250,000, que beneficiary a
personas de ingresos bajos o moderados en el yrea de Woodburn.
El ayuntamiento de Woodburn Ilevary a cabo una audiencia publica a las 6:00 p.m. el martes 29
de iulio de 2025 durante la reunion del Conseio Municipal de Woodburn. Esta reunion se
Ilevary a cabo en Library Park, ubicado en el 280 Garfield Street. El propueito de esta audiencia
es para que el ayuntamiento tome comentarios de los ciudadanos sobre las necesidades de
desarrollo de la comunidad y el proyecto propuesto para la financiacion de la subvencion antes
de aplicar a Business Oregon. Los comentarios por escrito tambien son bienvenidos y deben
recibirse antes del martes 29 de julio de 2025 a las 5:00 p.m. en el ayuntamiento de Woodburn,
270 Montgomery Street, Woodburn, OR 97071. Tanto los comentarios orales como los escritos
seryn tenidos en cuenta por el ayuntamiento a la hora de decidir si se presenta o no la solicitud.
Mys informacion acerca de las subvenciones de Oregon en bloque para el desarrollo
comunitario, el proyecto propuesto, y los registros publicos sobre el use anterior de los fondos
de subvenciones en bloque para el desarrollo comunitario por el ayuntamiento estyn
disponibles para su revision en el 270 Montgomery Street, Woodburn, OR durante el horario
regular de oficina.
No se preve el desplazamiento involuntario permanente de personas o empresas como
resultado del proyecto propuesto. Si fuera necesario el desplazamiento, se examinaryn
alternativas para minimizarlo y proporcionar los beneficios necesarios/razonables a los
desplazados. Cualquier vivienda de ingresos bajos y moderados que sea demolida o convertida
a otro use sery reemplazada.
El lugar de la audiencia es accesible segun la ADA. Si necesita asistencia especial, comuniquese
con la Registradora del ayuntamiento al 503-980-6318 o a la linea telefonica gratuita (800) 735-
1232, por to menos 48 horas antes de esta reunion.
Si usted necesita asistencia especial, comuniquese al 503-981-5386 o a la linea telefonica
gratuita, (800) 735-1232, con un minimo de 48 horas, antes de la reunion.
**Habry interpretes disponibles para aquellas personas que no hablan ingles con previo
acuerdo. Comuniquese al 503-981-5386.**
33
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WOODBURN
July 29, 2025
TO: Honorable Mayor and City Council
FROM: Jamie Johnk, Economic Development Director
SUBJECT: Community Development Block Grant- CDBG CV for Non-construction
Projects:AWARE Food Bank-Food Assistance Program
RECOMMENDATION:
Hold a public hearing to consider the City's application for a Community
Development Block Grant, CDBG-CV for Non-construction Project for the AWARE
Food Bank - Food Assistance Program, and authorize the City Administrator to
execute any and all documents related to the grant application and to
effectuate an award of the grant.
BACKGROUND:
The City of Woodburn is eligible to apply for a Community Development Block
Grant- COVID (CDBG-CV) from Business Oregon. CDBG-CV funds come from the
U.S. Department of Housing and Urban Development, and these particular grant
funds can be used to prevent, prepare for, and respond to the impacts of COVID.
The CDBG-CV funding is in response to the economic impacts of the pandemic
by providing assistance to affected low- and moderate-income households.
Through Business Oregon, the maximum grant that a city can receive for food
bank assistance is $241,000. Applying for these grant funds does not limit or restrict
the City from applying for future rounds of CDBG funds.
DISCUSSION:
The City of Woodburn is proposing to submit an application for Community
Development Block Grant COVID(CDBG-CV) funding from Business Oregon for
the Aware Food Bank. This program proposes to utilize CDBG-CV funding to
purchase food and health related supplies in order to address the continues
demand for assistance that remains after COVID. Additionally, CDBG-CV funds
will aide in filling the gap in program funding recently left by the reduction of
USDA assistance.
Agenda Item Review: City Administrator_X City Attorney_X_ Finance_X_
35
Honorable Mayor and City Council
July 29, 2025
Page 2
The AWARE Food Bank serves the Woodburn area with healthy, highly desired
food products, as well as supports two (2) additional area food pantries: St.
Luke's Catholic Church with 100 visits per month and Woodburn Spanish Seventh
Day Adventist Church with 200 visits per month.
In addition, AWARE supports two (2) mobile food pantries: Hubbard/Aurora
Mobile Pantry serving 150 visits per month and AWARE Farmworker Outreach
Mobile Pantry serving 350 visits per month; as well as the Immanuel Lutheran
Community Meal Program where they serve 3,500 meals per month.
Council approval at this meeting provides direction for staff to the move forward
with submission of the CDBG-CV application, on behalf of AWARE Food Bank -
Food Assistance Program. Notification of award of funding is anticipated in
August 2025.
This proposed project will not result in the displacement or relocation of any
persons or businesses.
FINANCIAL IMPACT:
The City will be seeking CDBG-CV funding request of$241,000 for the AWARE Food
Bank- Food Assistance Program.
Costs to the City for completion of the grant applications and grant administration
are estimated to include staff time.
36
Attachment B
Not Applicable
37
Attachment C
Documents Provided:
• COVID Impacts Statistics
38
AWARE Food Bank
Pre and Post-COVID Service Statistics
Prepared July, 2025.
Pry� (115 F� � h Pr �.n / ir�cr:a ,
. 4 ..r�
Avg. Pantry Visits 1,357 1,685 3,053 125/0
Per Month
Total Panty Visits 12,214 15,161 27,477 125%
39
Attachment D
Documents Attached:
- Project Work Plan
40
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7/16/25,3:30 PM U.S. Census Bureau QuickFacts:Woodburn city, Oregon
® An official website of the United States government Lere's how groin I<nr5w,
United states, Ongoing Maintenance:
Census We are actively working on the QuickFacts data application and are aware of instances where some features may be
unavailable.
Q u'4i i1 m;IIIk➢1a't cts
4'&'mdlhitirn 64'Oregon
egon
QuickFacts provides statistics for all states and counties.Also for cities and towns with a populydion of 5,000 or more.
Enter state,county,city,town,or zip code --Select a fact
�ou it
Table rnr
All Topics 4,.„�. Woodburn n city,
Oregon
..............Land.area
.in..square.miles,
...2010..........................................................................................................................................................................................................................................................................................................................................5.511 7..
X
,,� Tlrll'I IS
Population
0 Population estimates,July 1,2024,(V2024) ®30,449
0 Population estimates base,April 1,2020,(V2024) ®26,093
0 Population,percent change-April 1,2020(estimates base)to July 1,2024,(V2024) ® 16.7%
0 Population,Census,April 1,2020 26,013
0 Population,Census,April 1,2010 24,080
Age and Sex
Persons under 5 years,percent X
0 Persons under 18 years,percent X
0 Persons 65 years and over,percent X
0 Female persons,percent X
Race and Hispanic Origin
0 White alone,percent X
0 Black alone,percent(a) (a) X
0 American Indian and Alaska Native alone,percent(a) (a) X
0 Asian alone,percent(a) (a) X
0 Native Hawaiian and Other Pacific Islander alone,percent(a) (a) X
0 To or More Races,percent X
0 Hispanic or Latino,percent(b) (b) X
0 White alone,not Hispanic or Latino,percent X
Population Characteristics
0 Veterans,2019-2023 1,099
0 Foreign-bornpersons,percent,2019-2023 31.3%
Housing
Housing Units,July 1,2024,(V2024) X
0 Owner-occupied housing unit rate,2019-2023 68.9%
0 Median value of owner-occupied housing units,2019-2023 $308,400
Median selected monthly owner costs-with a mortgage,2019-2023 $1,580
Median selected monthly owner costs-without a mortage,2019-2023 $512
0 Median gross rent,2019-2023 $1,373
0 Building Permits,2024 X
Families&Living Arrangements
0 Households,2019-2023 8,788
0 Persons per household,2019-2023 3.03
Living in the same house 1 year ago,percent of persons age 1 year+,2019-2023 88.6%
Language other than English spoken at home,percent of persons age 5 years+,2019-2023 58.4%
Computer and Internet Use
0 Households with a computer,percent,2019-2023
Is this page helpful? X
Households with a broadband Internet subscription,percent,2019-2023
Education Yes � "wo
https://www.census.gov/quickfacts/fact/table/woodburncityoregon/LND11021 O 1/3
42
7/16/25,3:30 PM U.S. Census Bureau QuickFacts:Woodburn city, Oregon
High school graduate or higher,percent of persons age 25 years+,2019-2023 70.9%
0 Bachelor's degree or higher,percent of persons age 25 years+,2019-2023 16.7%
Health
0 With a disability,under age 65 years,percent,2019-2023 8.0%
0 Persons without health insurance,under age 65 years,percent ® 18.0%
Economy
In civilian labor force,total,percent of population age 16 years+,2019-2023 61.8%
In civilian labor force,female,percent of population age 16 years+,2019-2023 51.9%
Total accommodation and food services sales,2022($1,000) (a.) 84,488
0 Total health care and social assistance receipts/revenue,2022($1,000) (a.) D
0 Total transportation and warehousing receipts/revenue,2022($1,000) (a.) 41,705
0 Total retail sales,2022($1,000) (a.) 586,402
0 Total retail sales per capita,2022 (a.) $21,485
Transportation
Mean travel time to work(minutes),workers age 16 years+,2019-2023 26.2
Income&Poverty
Median households income(in 2023 dollars),2019-2023 $67,469
0 Per capita income in past 12 months(in 2023 dollars),2019-2023 $28,467
0 Persons in poverty,percent ® 15.2%
i 1I .I ,I5(.I.!
Businesses
0 Total employer establishments,2023 X
0 Total employment,2023 X
0 Total annual payroll,2023($1,000) X
0 Total employment,percent change,2022-2023 X
0 Total nonemployer establishments,2023 X
0 All employer firms,Reference year 2022 537
0 Men-owned employer firms,Reference year 2022 210
Women-owned employer firms,Reference year 2022 105
Minority-owned employer firms,Reference year 2022
Norminority-owned employer firms,Reference year 2022 288
Veteran-owned employer firms,Reference year 2022 3
Nonveteran-owned employer firms,Reference year 2022 407
`p3 ' 1 011 14 "111P111
Geography
Population per square mile,2020 4,439.8
Population per square mile,2010 4,485.0
Land area in square miles,2020 5.86
..............Land.area
.in..square.miles,
...2010..........................................................................................................................................................................................................................................................................................................................................5.511 7....
TIPS Code 4183750
About[ciakasets used in taus table
.................................................................................
Value Notes
&Methodology differences may exist between data sources,and so estimates from different sources are not comparable.
Some estimates presented here come from sample data,and thus have sampling errors that may render some apparent differences between geographies statistically indistinguishable.Click the Quick Info$;;;$icon to the left of eacl
learn about sampling error.
The vintage year(e.g.,V2024)refers to the final year of the series(2020 thin 2024).Different vintage years of estimates are not comparable.
Users should exercise caution when comparing 2019-2023 ACS 5-year estimates to other ACS estimates.For more information,please visit the.............S.s,eu.ACS_Comnarison Guidance page.
Fact Notes
(a) Includes persons reporting only one race
(b) Hispanics may be of any race,so also are included in applicable race categories
(c) Economic Census-Puerto Rico data are not comparable to U.S.Economic Census data
Value Flags
D Suppressed to avoid disclosure of confidential information
F Fewer thm 25 firms
FN Footnote on this item in place ofdata Is this page helpful? X
NA Not available
S Suppressed;does not meet publication standards
X Not applicable Yes � I
Z Value greater than zero but less than half unit of measure shown
https://www.census.gov/quickfacts/fact/table/woodburncityoregon/LND110210 2/3
43
7/16/25,3:30 PM U.S. Census Bureau QuickFacts:Woodburn city, Oregon
- Either no or too few sample observations were available to compute an estimate,or a ratio of medians cannot be calculated because one or both of the median estimates falls in the lowest or upper interval of ai
N Data for this geographic area cannot be displayed because the number of sample cases is too small.
QuickFacts data are derived from:Population Estimates,American Community Survey,Census of Population and Housing,Current Population Survey,Small Area Health Insurance Estimates,Small Area Income and Poverty Est
Housing Urm Estimates,County Business Patterns,Nonemployer Statistics,Economic Census,Survey of Business Owners,Building Permits.
CONNECT WITH US f 0 in 12 O
Information Quality I Data Linkage Infrastructure I Data Protection and Privacy Policy I Accessibility I FOIA I Inspector General I No FEARAct
U.S.Department of Commerce I USA.gov
Measuring America's People and Economy
Is this page helpful? X
Yes � INo
https://www.census.gov/quickfacts/fact/table/woodburncityoregon/LND11021 O 3/3
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7/18/25,9:28 AM Woodburn city, Oregon-Census Bureau Profile
Place
Woo�db�urn city, Oregon
Woodburn city, Oreqon is a city, town, place equivalent, o�r township located in Oregon. Woodburn city, Oregon has a land area of
5.8 SqUare mihas,
fl / Deq�.'Wi / Woodburn city,Oregon 0 Display Smaces
Populations and People Income and Poverty
Total Population Median Household lnoorne
26,013 $67,4691
PI � 2020 Decennial Census S. ,901 � 2023 Atnerican Con7munity Survey 546ar Fstimates
Education Employment
Bachelor's Degree or Higher Employment Rate
163% 583%
S"I"'7611 � 2023 Arneric,'an CCM7171tfility'Survey 5-Ypar Eslunates [Y-103 12023 Aaieiican Community Survey 5-brear Fstiniales
Housing Health
TotM Ho,using Units WMIQUt V Iealth Gaie Coverage
8,517 15.4%
1-11 12020 Deceymias Censos 152.701 12023 Anyeficao Com(nunitY Survey 5-y'ear Estimates
Families,and Living Arrangements Race and Ethnicity
Total HousehOds ll spanic or,Latino Hof any race)
8,788 16,0120,
OP02 1 2023 Amorican Communitv Survev 5-YearEsthnates P9 12020 DecenniiV Census
https://data.census.gov/profileAA/oodburn—city,_Oregon?g=l 60XX000S4183750 1/4
46
7/18/25,9:28 AM Woodburn city, Oregon-Census Bureau Profile
Woodburn city, Oregon Reference Map
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Sourced U.S. Census Bureau
Race and Ethnicity
American Indian l a Native
11300
American Indian and Alaska Native alone in Woodburn city,Oregon
r
993
American Indian and Alaska Native alone in Oregon
P8 12020 Decennial Census
Sian
https://data.census.gov/profileAA/oodburn_city,_Oregon?g=l 60XX000S4183750 2/4
47
7/18/25,9:28 AM Woodburn city, Oregon-Census Bureau Profile
274
Asian alone in Woodburn city,Oregon
1941538
Asian alone in Oregon
P8 12020 Decennial Census
Black or African American
122
Black or African American alone in Woodburn city,Oregon
820655
Black or African American alone in Oregon
P8 12020 Decennial Census
Hispanic or Latino
1 ,O20
Hispanic or Latino(of any race) in Woodburn city,Oregon
5881757
Hispanic or Latino(of any race) in Oregon
F19 12020 Decennial Census
Native Hawaiian and Other Pacific Islander
68
Native Hawaiian and Other Pacific Islander alone in Woodburn city,Oregon
191204
Native Hawaiian and Other Pacific Islander alone in Oregon
FIB 12020 Decennial Census
Not Hispanic or Latino
81786
White alone,not Hispanic or Latino in Woodburn city,Oregon
310361158
White alone,not Hispanic or Latino in Oregon
P9 12020 Decennial Census
Some Other Race
https://data.census.gov/profileAA/oodburn—city,_Oregon?g=l 60XX000S4183750 3/4
48
7/18/25,9:28 AM Woodburn city, Oregon-Census Bureau Profile
8,434
Some Other Race alone 41 Woodburn city',Oregon
2650,431
Some Other Race alone 41 Oregon
��v 12020 Dec enival Census
Two or More Races
4,851
Two or Mom Races in Woodburn city,Oregon
443,339
'Two or More Races in Oregon
FIS � 2020 DPconnial Cen,!,,us
White
10,964
White Mona in Wood bur n city, Oregon
31169,096
White Mone in Oregon
1-18 � 2020 DeC0711ial Cel SUS
Accpssibility� infotrrtation Quality F011A Q Data Iprotectlon and Pi vacy Policy US.Department of Cornrrie ce Roease 1'4otes,
https://data.census.gov/profileAA/oodburn—city,_Oregon?g=l 60XX000S4183750 4/4
49
Attachment E
Documents Attached:
- Woodburn Map
50
Attachment F
Documents Provided:
• COVID Impact Statistics
51
AWARE Food Bank
Pre and Post-COVID Service Statistics
Prepared July, 2025.
Pry� (115 F� � h Pr �.n / ir�cr:a ,
. 4 ..r�
Avg. Pantry Visits 1,357 1,685 3,053 125/0
Per Month
Total Panty Visits 12,214 15,161 27,477 125%
52
Attachment G
Note: On February 15, 2008, the state received guidance from HUD that food bank/warehouses
can qualify as meeting the LMI national objective on the basis of the nature of the service and
the location where the services are provided. Food bank projects will no longer have to collect
household size and income data to demonstrate compliance with the federal national
objective. On May 7, 2008, the department researched and approved of this approach.
Documents Provided:
- Woodburn Profile
53
Attachment H
Documents Attached:
• Marion Polk Food Share 501(c)(3)
54
Internal Revenue Service
Department of the Treasury
P. O. Box 2508
Date: April 29, 2005 Cincinnati, OH 45201
Person to Contact:
MARION-POLK FOOD SHARE INC Mrs. E. Eckert ID 31-07436
1660 SALEM INDUSTRIAL DR NE Customer Service Specialist
SALEM OR 97303-4239 Toll Free Telephone Number:
8:30 a.m. to 5:30 p.m. ET
877-829-5500
Fax Number:
513-263-3756
Federal Identification Number:
94-3034161
Dear Sir or Madam:
This is in response to your request of March 25, 2005, regarding your organization's tax-
exempt status. We have made the address change as shown above.
In October 1991 we issued a determination letter that recognized your organization as
exempt from federal income tax. Our records indicate that your organization is currently
exempt under section 501(c)(3) of the Internal Revenue Code.
Our records indicate that your organization is also classified as a public charity under
sections 509(a)(1) and 170(b)(1)(A)(vi) of the Internal Revenue Code.
Our records indicate that contributions to your organization are deductible under section
170 of the Code, and that you are qualified to receive tax deductible bequests, devises,
transfers or gifts under section 2055, 2106 or 2522 of the Internal Revenue Code.
If you have any questions, please call us at the telephone number shown in the heading of
this letter.
Sincerely,
A,X4MAID'
Janna K. Skufca, Director, TE/GE
Customer Account Services
55
INTERNAL REVENUE SERVICE DEPARTMENT OF THE TREASURY
DISTRICT DIRECTOR
P 0 BOX 2350 ROOM 5127 A7TN: E.O.
LOS ANGEL ES, CA 900532350
Employer Identification Number:
94-3034161
Date. OCT. 30, 1991 Case Number:
951267045
MARION POLK FOOD SHARE INC Contact Person:
2305 FRONT SIREFT N E CIrOLEK, THERESE A.
sALEM, OR 97303 Contact Telephone Number:
(213) 894-6641
Our Letter Dated:
June 16,1987
Addendum Applies:
No
Door Applicant:
This modifies our letter of the above date in which we stated that you
would be tre.att�d as an organization which is not a private foundation until
the expiration of ,your advance ruling period.
Your exempt status under suction 501(a) of the Internal Revenue Code as an
organization d>>{.:,_ribed in section 501(c )(3) is still in effect. Based on the
information you submitted, we have determined that you are not a private
fDUndatioT1 within the meaning of section 509(a ) of the code because you
are an organization of the type described in section 509(a )(1 ) and
170(b )(1 )(A)(V0 ,
Grantors and contributors may rely on this determination unless the
Tnternal Revenue SeTvire ❑ublishes notice to the contrary. However, if you
lose your section 509(a)(1 ) status, a grantor or contributor may
rtat r�aTy on this det=3r•minatinn if he or she was in part responsible for, or
was aware of, the act or failure to act, or the substantial or material
change on {_hfr vaTt ofthe orgirni zation that resulted in your loss of such
status, or if he or she acquired knowledge that the Internal Revenue Service
had given notice that you would no longer be classified as a section
509(a )(1 ) organization.
As of January 1, 3984, you are liable for taxes under the Federal
Insurance Contribution Act (social Security taxes) an remuneration of $100
or more you pay to each of ,your employees during a calendar year. You are
rrat li,tble foT the tax imno_v�d under the Federal Unemployment Tax Act (FUTA).
You ire requirtad to file Form 990 only if your gross receipts each year
are normally more, titan i25,000. For guidence in determining whether your gross
receipts are "norma .ly" more than $25,000, see the instructions for Form 990.
If a return is requi.r,.1d, it mus>t be filed by the 15th day of the fifth month
after the end of your annual accounting period. A penalty of $10 a day is
char-gad when a rotrl=.-tt i-- fti,-,+ late, unless there is reasonable cause for the
delay. However, the ma ximuk) penalty charged cannot exceed $5,000 or 5 percent
of your grr,s{. rr3ci•ipts for thai year, whichever is less. This penalty may also
be charged if a return is not complete, so please be sure your return is
Letter 1050(Cv)
56
-2-
MARTON FOLK FOOD SHARE INC
complete before you file it .
If we have iTidicated in the heading of this letter that an addendum
applies, the atE&-TtdUFq ent lose-d is an integral part of this letter.
Because this letter could: help resolve any questions about your private
foundation 5 to to-i, of ea=e ',«+ep it in your permanent records.
If you have zany questions, please contact the person whose nave and
telephone number i-re shown above.
Sincerely yours,
Michael J. Quinn
District Director
Letter 10 54(CG)
57
Attachment
Documents Provided:
• SAM Registration
58
Last updated b�,Laura Engle on Sep 11,2024 at 06.53 PM MARION POLK FOOD SHARE INC
�Oil_ AKGOW
MARION POLK FOOD SHARE INC
Unique Entity ID CAGE/NCAGE Purpose of Registration
P6CSGNAEEU89 6GUV9 Federal Assistance Awards Only
Registration Status Expiration Date
Active Registration Sep 11,2025
Physical Address Mailing Address
1660 Salem Industrial DR NE 1660 Salem Industrial Drive NE
Salem,Oregon 97301-0374 Salem,Oregon 97301-0374
United States United States
Doing Business as Division Name Division Number
(blank) Development (blank)
Congressional District State/Country of Incorporation URL
Oregon 06 Oregon/United States https://www.marionpolkfoodshare.org
Registration Dates
Activation Date Submission Date Initial Registration Date
Sep 13,2024 Sep 11,2024 Aug 4,2011
Entity Dates
Entity Start Date Fiscal Year End Close Date
Dec 1,1986 Jun 30
Immediate Owner
CAGE Legal Business Name
(blank) (blank)
Highest Level Owner
CAGE Legal Business Name
(blank) (blank)
Executive Compensation
Registrants in the System for Award Management(SAM)respond to the Executive Compensation questions in accordance with Section 6202 of
P.L.110-252,amending the Federal Funding Accountability and Transparency Act(P.L.109-282).This information is not displayed in SAM.It is
sent to USAspending.gov for display in association with an eligible award.Maintaining an active registration in SAM demonstrates the registrant
responded to the questions.
Proceedings Questions
Registrants in the System for Award Management(SAM.gov)respond to proceedings questions in accordance with FAR 52.209-7,FAR 52.209-9,
or 2.C.F.R.200 Appendix XII.Their responses are displayed in the responsibility/qualification section of SAM.gov.Maintaining an active
registration in SAM.gov demonstrates the registrant responded to the proceedings questions.
Active Exclusions Records?
No
I authorize my entity's non-sensitive information to be displayed in SAM public search results:
Yes
Business Types
Entity Structure Entity Type Organization Factors
Corporate Entity(Tax Exempt) Business or Organization (blank)
Profit Structure
Non-Profit Organization
Jul21,2025 04.06.09 PM GMT
https:/1.samgov/entity,/P6CSGNAEEU89/`-oreData?status—null 59 Pagel oft
Last updated b�,Laura Engle on Sep 11,2024 at 06.53 PM MARION POLK FOOD SHARE INC
Socio-Economic Types
Check the registrant's Reps&Cents,if present,under FAR 52.212-3 or FAR 52.219-1 to determine if the entity is an SBA-certified HUBZone small
business concern.Additional small business information may be found in the SBA's Dynamic Small Business Search if the entity completed the
SBA supplemental pages during registration.
Accepts Credit Card Payments Debt Subject To Offset
No No
EFT Indicator CAGE Code
0000 6GUV9
Electronic Business
1. 1660 Salem Industrial Drive NE
Ian Dixon-McDonald,VP of Programs Salem,Oregon 97301
United States
Laura L Engle, Foundation and Government 1660 Salem Industrial DR.NE
Relations Manager Salem,Oregon 97301
United States
Government Business
1660 Salem Industrial Drive NE
Rick Gaupo,President&CEO Salem,Oregon 97301
United States
Julie Hambuchen,VP of Development 1660 Salem Industrial Drive NE
Salem,Oregon 97301
United States
Past Performance
1660 Salem Industrial DR NE
Eileen M DiCicco,Grants Manager Salem,Oregon 97301
United States
11
NAICS Codes
Primary NAICS Codes NAICS Title
This entity does not appear in the disaster response registry.
Jul21,2025 04.06.09 PM GMT
https.11.sam.gov/`,iitity/P6CSGNAEEU89/`-oreData'status-nu// 60 Page 2 of 2
Last updated by Taylor Shepherd on Dec 04,2024 at 01.14 PM CITY OF WOODBURN
Oil SAKGOV
CITY OF WOODBURN
Unique Entity ID CAGE/NCAGE Purpose of Registration
XFXCFLYQ8DP6 4COX4 Federal Assistance Awards Only
Registration Status Expiration Date
Active Registration Dec 4,2025
Physical Address Mailing Address
270 Montgomery ST 270 Montgomery
Woodburn,Oregon 97071-4730 Woodburn,Oregon 97071-4730
United States United States
Doing Business as Division Name Division Number
(blank) (blank) (blank)
Congressional District State/Country of Incorporation URL
Oregon 06 (blank)/(blank) (blank)
Registration Dates
Activation Date Submission Date Initial Registration Date
Dec 6,2024 Dec 4,2024 Mar 10,2006
Entity Dates
Entity Start Date Fiscal Year End Close Date
Jan 1,1889 Jun 30
Immediate Owner
CAGE Legal Business Name
(blank) (blank)
Highest Level Owner
CAGE Legal Business Name
(blank) (blank)
Executive Compensation
In your business or organization's preceding completed fiscal year,did your business or organization(the legal entity to which this specific SAM record,
represented by a Unique Entity ID,belongs)receive both of the following:1.80 percent or more of your annual gross revenues in U.S.federal contracts,
subcontracts,loans,grants,subgrants,and/or cooperative agreements and 2.$25,000,000 or more in annual gross revenues from U.S.federal contracts,
subcontracts,loans,grants,subgrants,and/or cooperative agreements?
No
Does the public have access to information about the compensation of the senior executives in your business or organization(the legal entity to which this
specific SAM record,represented by a Unique Entity ID,belongs)through periodic reports filed under section 13(a)or 15(d)of the Securities Exchange Act
of 1934(15 U.S.C.78m(a),78o(d))or section 6104 of the Internal Revenue Code of 1986?
Not Selected
Proceedings Questions
Is your business or organization,as represented by the Unique Entity ID on this entity registration,responding to a Federal procurement opportunity that
contains the provision at FAR 52.209-7,subject to the clause in FAR 52.209-9 in a current Federal contract,or applying for a Federal grant opportunity
which contains the award term and condition described in 2 C.F.R.200 Appendix XII?
No
Does your business or organization,as represented by the Unique Entity ID on this specific SAM record,have current active Federal contracts and/or
grants with total value(including any exercised/unexercised options)greater than$10,000,000?
Not Selected
Within the last five years,had the business or organization(represented by the Unique Entity ID on this specific SAM record)and/or any of its principals,in
connection with the award to or performance by the business or organization of a Federal contract or grant,been the subject of a Federal or State(1)
criminal proceeding resulting in a conviction or other acknowledgment of fault;(2)civil proceeding resulting in a finding of fault with a monetary fine,penalty,
reimbursement,restitution,and/or damages greater than$5,000,or other acknowledgment of fault;and/or(3)administrative proceeding resulting in a
finding of fault with either a monetary fine or penalty greater than$5,000 or reimbursement,restitution,or damages greater than$100,000,or other
acknowledgment of fault?
Not Selected
https:/1.samgov/entity/XFXCFLYQ8DP6/`-oreData?status—nu// 61 Pagel of3
Attachment J
Not Applicable
62
Attachment K
Document Attached:
- Memorandum of Understanding
63
MEMORANDUM OF UNDERSTANDING
APPLICATION FOR-AND ADMINISTRATION OF COMMUNITY DEVELOPMENT BLOCK GRANT
CORONAVIRUS (CDBG-CV) FUNDS FOR MARION POLK FOOD SHARE/AWARE FOOD BANK
This Memorandum of Understanding ("MOU") is entered into by and between the City of
Woodburn, an Oregon Municipal Corporation (the "City"), and Marion Polk Food Share/AWARE Food
Bank, an Oregon nonprofit corporation ("AWARE") (together the "Parties").
BACKGROUND
A. On July 29, 2025, the Woodburn City Council held a public hearing and approved a Resolution
that authorized the City to apply for, and if awarded, accept Community Development Block
Grant Coronavirus ("CDBG-CV") funding from Business Oregon for the purpose of providing
assistance to AWARE Food Bank located at 154 Arthur Street,Woodburn OR 97071.
B. CDBG-CV assistance to AWARE would allow for continued services and the distribution of food
and supplies to individuals and families impacted by COVID 19.
C. This MOU is intended to address the administrative processes in applying for-, accepting, and
complying with CDBG-CV funding requirements.
D. This MOU is a non-obligating and legally non-binding document that describes the intentions,
roles, and responsibilities of the Parties who may decide to work together as described above.
UNDERSTANDING
1. Relationship of the Parties. Nothing in this MOU is intended, or is to be deemed to create a
partnership or joint venture between the Parties. AWARE shall at no time hold itself out as a subsidiary
or affiliate of the City. Further, nothing contained herein shall be deemed or construed by the Parties,
nor by any third parties, as creating a relationship between the City and any officers, employees,
volunteers, suppliers, contractors, or subcontractors used by AWARE to carry out any activities under
this MOU.
1.1 Status of the Parties.
1.1.1 City of Woodburn.The City, as a non-metropolitan city in Oregon, is eligible and
has been invited by Business Oregon to apply for a Community Development Block
Grant Coronavirus ("CDBG CV")to fund a project that meets the national objective of
benefiting low-and moderate-income individuals.The City has identified a CDBG-eligible
project more precisely to provide CDBG-CV assistance to AWARE Food Bank("AWARE").
The City is currently in the process of applying for$241,000 in CDBG-CV funding for such
purpose.
1.1.2 AWARE. AWARE is a community-based nonprofit organization dedicated to
providing assistance and services to mid-Willamette Valley families, and specifically
those impacted by COVID-19. AWARE is the property owner and operator of the
property located at 154 Arthur Street, in the City of Woodburn.
MOU FOR APPLICATION&ADMINISTRATION OF CDBG CV FUNDING
City of Woodburn—AWARE Food Bank Page 1 of 5
64
1.2 Authority. Each party represents and warrants that is has the full right and power to
enter into this MOU and that it is fully ready, willing, and able to perform all its obligations
hereunder.
1.3 Primary Contacts. Both Parties shall designate and identify a point person to work with
the other party on any provisions of this MOU.The City's Economic Development Director will
serve as the City's point of contact until or unless another individual is designated.
2. City's Responsibilities.
2.1. Grant Application Procedure.The City shall designate and provide staff to assist with
grant writing, information and data collection, and the preparation of supporting documents for
the grant application.The City shall also provide technical assistance and administrative support
to AWARE from pre-application through submission.The City shall ensure grant application
completeness and submit the grant application in a timely manner.
2.2. Grant Acceptance &Administration.The City shall assume full responsibility for CDBG-
CV funding and act as the recipient for the award to the extent required by Business Oregon;
this shall also include acting as the responsible party for the grant administration and future
reporting.
3. AWARE's Responsibilities.
3.1. Grant Application Procedure. AWARE shall fully collaborate with City-designated staff
during the entire CDBG-CV application process, including compiling all needed documents, and
providing data,financial information, and all other pertinent information requested from the
City.
3.2. Grant Acceptance&Administration. AWARE shall continue to provide the City with all
necessary and pertinent information requested from the City to complete and comply with
CDBG-CV requirements. AWARE shall also assume all financial and administrative responsibility
for expenses incurred for its employee wages and expenses and operating costs and supplies
needed for operating the food bank.
3.3. Non-Profit Status.Through the duration of the cooperative relationship that this MOU
contemplates, AWARE agrees that it will maintain its status as a 501(c)(3) nonprofit entity.
4. Mutual Agreements and Understandings.
4.1. Incurred Costs/Expenses. Both Parties agree to assume their own financial
responsibilities for expenses incurred in carrying out responsibilities as outlined in Section 2 and
3 above; this includes those incurred for grant writing, employee wages and expenses, and
equipment needed to complete necessary grant work or comply with grant award conditions.
MOU FOR APPLICATION&ADMINISTRATION OF CDBG CV FUNDING
City of Woodburn—AWARE Food Bank Page 2 of 5
65
4.2. Third-Party Grant Administration. Should the City or AWARE fail to have the qualified
staff or capacity, according to CDBG regulation, to provide the oversight or administrative duties
necessary to carry out pre-or post-grant award duties,then the Parties agree to contract with
the Mid-Willamette Valley Council of Governments for consultation and grant administration
services. Costs for any third-party services will be borne equally by the Parties and where
allowable, will be paid for out of grant funds.
4.3. Center Clientele. Per CDBG-CV program: On February 15, 2008, the state received
guidance from HUD that food bank/warehouses can qualify as meeting the LMI national
objective on the basis of the nature of the service and the location where the services are
provided. Food bank projects will no longer have to collect household size and income data to
demonstrate compliance with the federal national objective. On May 7, 2009,the department
researched and approved of this approach.
4.4. Service Area. Per CDBG-CV program requirements, AWARE is to provide essential
services primarily City of Woodburn residents.
4.5 Reporting &Auditing. By the end of each calendar year, AWARE shall provide reporting
documentation to the City that shows the number of Woodburn individuals and families served
during the previous year.The City may also request records or to audit AWARE's records to
ensure that program requirements are being met.
4.6. Non-Discrimination. AWARE will be required to provide client services on a basis that
does not discriminate against any person on the basis of the person's race, color, sex, sexual
orientation, religion, ethnicity, national origin, age,disability, familial status, marital status,
gender identity, source of income,veteran status, or membership in any other protected class
under state or federal law.
5. Miscellaneous.
5.1 Assignment.The obligations and duties contemplated by this MOU are specific to the
Parties involved. Neither party may assign the rights and responsibilities contemplated by this
MOU to any other individual or entity.
5.2 No Third Party Beneficiaries. No provisions of this MOU are intended or will be
construed to confer upon or give to any person or entity other than the signatories to this MOU
any rights, remedies or other benefits under or by reason of this MOU.
5.3 Future Agreement. Should the City's project be funded through the CDBG-CV Program,
the Parties may replace or supplement this MOU with a binding subgrant agreement that better
defines the roles and responsibilities of the Parties in administering the grant award.
5.4 Indemnification. Each party shall, to the extent it may under the Constitution and laws
of Oregon, indemnify the other against all claims, demands, suits, actions, losses, damages
liabilities, costs and expenses of any kind or nature arising directly out of a parties' intentional,
reckless, or negligent acts, errors, or omissions in carrying out any activity under this MOU.
MOU FOR APPLICATION&ADMINISTRATION OF CDBG CV FUNDING
City of Woodburn—AWARE Food Bank Page 3 of 5
66
5.5 Limitation of Liability.The City shall not be liable for injury, damage, or loss suffered by
AWARE, its agents or employees, not otherwise caused by the negligent or intentional acts of
the City, its agents, employees, or contractors.
5.6 Termination. As a non-binding document, either Party may terminate any perceived
obligation or duty set out in this MOU by submitting written notice to the other party of its
intent to terminate.
5.7 Notices. Any notice under this MOU must be in writing and will be effective when
actually delivered in person or three (3) days after being deposited in the U.S. mail, registered or
certified, postage prepaid and addressed to the party at the address stated in this MOU or such
other address as either party may designate by written notice to the other. Mailing addresses
for the parties are as follows:
(a) The City. City Administrator, City of Woodburn, 270 Montgomery Street,
Woodburn, Oregon 97071.
(b) Marion Polk Food Share/AWARE Food Bank. 154 Arthur Street, Woodburn, OR
97071
5.8 Oregon Law.To the extent applicable, this MOU is governed by and construed in
accordance with the laws of the State of Oregon.
MOU FOR APPLICATION&ADMINISTRATION OF CDBG CV FUNDING
City of Woodburn—AWARE Food Bank Page 4 of 5
67
The parties have executed this MOU effective as of the last date of signature specified below.
CITY OF WOODBURN, Marion Polk Food Share/AWARE Food Bank,
an Oregon municipal corporation an Oregon nonprofit corporation
Scott Derickson, City Administrator (name,title)
Date Date
MOU FOR APPLICATION&ADMINISTRATION OF CDBG CV FUNDING
City of Woodburn—AWARE Food Bank Page 5 of 5
68
MARitON POL„ryIIII'Ij�� I
luuuur I u ry�umlllllll io lu �muuu
July 215t, 2025
Business Oregon
775 Summer St. NE, Ste. 201
Salem, OR 97301
RE: 2025 CDBG CV Funds
Marion Polk Food Share/AWARE Food Bank
To Whom It May Concern,
On behalf of Marion Polk Food Share, we strongly support the City of Woodburn`s
submission of a Community Development Block Grant proposal that would provide COVID-
response funds to support food-insecure Woodburn area residents, who are served
through AWARE Food Bank and other partners in Woodburn.
AWARE Food Bank is a model food pantry and a program of Marion Polk Food Share. It is
the largest food pantry in the two-county region and has seen incredible increases in need
over the past several years. We fully support the project outlined in this proposal that will
allow AWARE to provide much needed, high-quality food to Woodburn-area residents
experiencing poverty. COVID has had a huge impact on AWARE. We're serving more people
than ever before and utilizing creative outreach methods, such as mobile pantries in the
rural areas surrounding Woodburn.
Due to recent USDA cuts, our resources are stretched thin. This project will provide much
needed relief to local families through the direct purchasing of high demand food products
and distributing that food to those that need it the most. Thank you for considering this
highly important project.
.....„
Ian Dixon-McDonald
Vice President of Programs
Marion Polk Food Share
1660 allei °m I ndl��str'liia'll Dir IIN III,, ' a l irn OR 973,01 (5,03)581-;055 rTmaiu°i irrPr)lIIkf Ids:haiu°e, ii,,g
69
Attachment L
Document Attached:
70
Exhibit]E—Categorically Excluded Not Subject u/58.5
Determination of Categorical Exdusion (not subject to Section 58.5)
Activity Name and Grant Number: City of Woodburn -AWARE Food Bank - FoodAsaiatanoePnograrn
Address: Z7O Montgomery Street, Woodburn C)R97O71
The City of Woodburn in collaboration with the AWARE Food Bank will acquire and distribute as food
Activity and health related products to families and individuals in the Woodburn area through its primary facility
Description: as well as the three food pantries,two mobile pantries, and the community meals site. CDBG-CV funding
will provide the additional support needed to maintain and/or increase the food services provided and
cover the gap left with the reduction of USDA funding.
Estimated total Activity cost: $250,000
Funding Source: « CDBG Other:
The activity falls into the category listed below, which is listed at 24 CFR 58'35(b) as m
Categorically Excluded activity not subject to Smction58'5'
1. Tenant-based rental assistance
2. Supportive Public Services (including but not limited to): Provision of services associated with
a funded community facility
° Health care ° Housing services ° Permanent housing placement
° Daycare ° Nutritional services
° Short-term payments for rent/mortgage/utility costs
°Assistance in gaining access to government benefits/services
3. Operating Costs:
° Maintenance ° 5ecurity ° Operation ° Uti|ities
° Furnishings ° Equipment ° 5upp|ies ° Staff training and recruitment
4. Economic Development Activities:
° Equipment purchase ° Inventory financing
° Interest subsidy ° Operating costs
° Other expenses not associated with construction orexpansion
5. Approval of supplemental assistance(including insurance orguarantee)to a projectprevious|y
approved under Part 58, if: the same responsible entity conducted the environmental review
on the original project and re-evaluation of the environmental findings is not required under
Section58.47
Compliance Checklist for the "Other Requirements" in 24 CFR 58.6
The requirements under § 58.6 may be applicable to § 5835(b) and § 5834deterrninations. The
following format is suggested to document compliance with § 58.6 in completing the environmental
review process.
FLOOD INSURANCE/ FLOOD DISASTER PROTECTION ACT
1. Does the project involve the acquisition, construction or rehabilitation of structures, buildings or
mobile homes?
No; flood insurance is not required. The review of this factor is completed.
Yes; continue.
Community Development Block Grant Management Handbook—2024
Page 2of3
71
Exhibit 3E—Categorically Excluded Not Subject to 58.5
2. Is the structure or part of the structure located in a FEMA designated Special Flood Hazard Area?
No. Source Document (FEMA/FIRM floodplain zone designation, panel number, date):
(Factor review completed).
Yes. Source Document (FEMA/FIRM floodplain zone designation, panel number, date):
(Continue review).
3. Is the community participating in the National Insurance Program (or has less than one year passed
since FEMA notification of Special Flood Hazards)?
Yes - Flood Insurance under the National Flood Insurance Program must be obtained and
maintained or the economic life of the project, in the amount of the total project cost. A copy of
the flood insurance policy declaration must be kept in the Environmental Review Record.
No (Federal assistance may not be used in the Special Flood Hazards Area).
COASTAL BARRIERS RESOURCES ACT(Guidance)
Section 58.6 also requires compliance with the Coastal Barrier Resources Act. There are no Coastal
Barrier Resource Areas in Washington, Oregon, Alaska, or Idaho. Therefore, the Act does not apply.
1. Is the project located in a coastal barrier resource area?
(See httgs://www.fema.gov/fag-details/Coastal-Barrier-Resources-System).
No; Cite Source Documentation:
(This element is completed).
Yes- Federal assistance may not be used in such an area.
AIRPORT RUNWAY CLEAR ZONES AND CLEAR ZONES DISCLOSURES (Guidance)
1. Does the project involve the sale or acquisition of existing property within a Civil Airport's Runway
Clear Zone, Approach Protection Zone or a Military Installation's Clear Zone?
No; cite SD, page:
Project complies with 24 CFR 51.303(a)(3).
Yes; Disclosure statement must be provided to buyer and a copy of the signed disclosure
statement must be maintained in this Environmental Review Record.
Certification
A Request for Release of Funds (RROF) is not required. The activity may be initiated without further
environmental review beyond 24 CFR Part 58.6.
Responsible Entity's Certifying
Officer Signature
Date
Certifying Officer Name and Title Scott Derickson,City Administrator
(print)
Community Development Block Grant Management Handbook—2024
Page 2 of 2
72
Project site (Woodburn) is not close to any commercial service airports or military airfield.
List of civilian airports from here:
Lt., g g2y/ - t pir o ts p.... .....[p ln�..1.9 gp P P[Igp[R!2 2 22!�nz!�!!z!P 1 ir
279 SW OK LAW Laa on Lawlon-Fod,SM Regional P N 52,410 48,086 8.919%
....................................................................................................................................................................................................................................................................................
317 SW OK SWO Sfi#vvaCer Stillwater RegionM P N 29561 27,3211 8,56%,
10 of 14
Source:AC,AIS Commerdall Service Airports (Ranik Order) 9/25/2020
IFAA Airports based on Calenclar Year 2019
Final
cy 19 cy 18
Ranik RO ST Locid Cft Airport Name S(L Hubi Enplanefrients Enplanements %change
30 NIM OR PDX Porfland Portland International P L 9,797,408 9,804,868 -0,0811ia
91,9-�N"M" OR..........EUG E" ugen e............................. " M a-h"lo n Sweat F-i e"i d-- P s 596,156 566,832 5.17%
130 Nm OR WR Medford Rogue Valley International- P S 628,362 462,217 7,3414�
..................................................................................................................................................................... ....................................................................................................................................................................................................................................................................................................................................—
134 NM OR RDIM Redmond Roberts Field P S 482,676 430,5�62 12,110%
6k Ca fhti orth Bend Southwest Oregon Regional P N 13,393 12,369 8.28%
440 NNI OR PDT Pendleton Eastern Oregon Regional at CS None 6,818 6,356 6,60%
...............................................................................................................................................................—.—................................................................................................................................................................................................ .................................................................
20 EA PA PHL Philadelphia Philadelphia linterrlationaB P L 16,006,389 15,292,670 467%
Jitsburgh Ntsburgh lnlernafianal P M 4,715,947 4,670,03,3 0-98%
............................................ .............................................................................................................................................................................................................................................................................................................
III EA PA MDT Harrisburg Harrisburg kriternabonal P S 746,369 6,36,756 17 21%
Closest airport is PDX, some 31 miles away as the crow flies:
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Attachment Other
Documents Provided:
• Limited English Proficiency
• ACS Language Data
• 504 Checklist
• Fair Housing Resolution 2160
• Non-Discrimination Policy
79
iu RIP"
TOODBURN
Incorporated 1889
NON-DISCRIMINATION POLICY AND PROCEDURES
1. Purpose
The purpose of this policy is to establish City of Woodburn's commitment to providing
and maintaining a work environment free from unlawful bias, prejudice, discrimination,
harassment or retaliation of any kind.This policy statement reaffirms City of
Woodburn's commitment to equal employment opportunity and non-discrimination;
and its purpose is to provide all employees with relevant training, by clarifying the roles
and responsibilities of supervisors and employees in preventing and responding to
discrimination, harassment, or retaliation, and establishing procedures for submitting,
investigating and resolving complaints.
Workplace discrimination, harassment, and retaliation may be in two different forms:
1. Harassment, discrimination, and retaliation that violate state and federal laws; and
2. Inappropriate conduct that may not violate law, but which violates City policy
because the conduct is not conducive to creating a respectful and professional
work environment for employees.
This policy covers both types of behavior. The intent is to prohibit conduct that is
unlawful and also to prohibit and stop other inappropriate conduct based on protected
status before it rises to the level of unlawful discrimination, harassment, and retaliation.
2. Scope
This policy covers all elected officials, employees, applicants, volunteers and contractors
providing service to the City(such as outside vendors or consultants).
3. Definitions
Discrimination: Disparate, unequal, and unfair treatment of an individual in the terms,
conditions and/or privileges of employment because of an individual's race, color, sex,
religion, ethnicity, national origin, age, disability, private health or genetic information,
association with protected class, injured worker, domestic partnership, marital status,
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sexual orientation and gender identity, veteran status, status as the victim of certain
crimes, status as a good faith whistle blower, or other protected status under federal or
state law.
Harassment: Verbal, non-verbal, or physical conduct that is derogatory, shows hostility
towards, or is designed to threaten, intimidate or coerce an individual because of
individual's race, color, sex, religion, ethnicity, national origin, age, disability, private
health or genetic information, association with protected class, injured worker, domestic
partnership, marital status, sexual orientation and gender identity, veteran status, status
as the victim of certain crimes, status as a good faith whistle blower, or other protected
status under federal or state law, and,
i. Has the purpose or effect of creating an offensive, intimidating, hostile, or
threatening environment;
ii. Has the purpose or effect of unreasonably interfering with an individual's work
performance; or,
iii. Otherwise substantially and adversely affects an individual's employment
opportunities or access to City programs, services, facilities, or activities.
Harassment, including sexual harassment, is verbal or physical conduct that is
unwelcome, and can include verbal or practical jokes, unwelcome touching, or sexual or
racial remarks or put downs.This conduct also includes, continual or repeated verbal
abuse of a sexual, ethnic, racial or religious nature; graphic verbal commentaries about
an individual's body, sexually degrading words used to describe an individual; and the
display in the workplace of sexually suggestive or other offensive objects or pictures.
Hostile Work Environment: Treating employees or groups of employees differently
because of their race, color, sex, sexual orientation, religion, national origin, age,
disability, private health or genetic information, domestic partnership, familial status,
gender identity, source of income, veteran status, victims of certain crimes, whistle
blowing in good faith, marital status, ethnicity or other protected status under applicable
law resulting in the creation of a hostile or offensive work environment. This conduct is
characterized as severe or pervasive and has the purpose or effect of creating a hostile,
intimidating work environment; unreasonably interfering with work performance; or
otherwise adversely affecting employment opportunities.
To rise to the level of a legal claim of hostile work environment, the harassment must be
severe and persistent, not an isolated joke or comment, although these behaviors may
still be considered discriminatory, disrespectful or unprofessional. Disrespectful or
unprofessional behaviors may be part of a disruptive environment and may be grounds
for discipline, but would not be a civil rights violation unless they are based upon or
related to a protected class.
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Inappropriate Behavior of a Sexual Nature: Behavior that, while not amounting to sexual
harassment, has a sexual component and has the potential to lower morale, decrease
productivity or disrupt the workplace.
Protected Class: Protected class is a group of individuals that share distinct, personal or
social characteristics or societal status, and which is specifically protected by state or
federal laws from adverse social or political stereotyping or prejudice by prohibiting
unequal or disparate treatment based upon class membership.
Quid Pro Quo Harassment: Quid Pro Quo Harassment is a type of sexual harassment
where submission to harassment or sexual advances is used as the basis for employment
practices and decisions or other benefits and services. Quid pro quo harassment can be
committed by someone who has the supervisory authority to make decisions about
employment practices or who, because of their position, can control or withhold
services or allow a third person to avoid a detriment.
Retaliation: Retaliation is an adverse action against, or treatment of, an individual
because he or she exercised rights protected under law such as complaining about
harassment or discrimination, assisting with or participating in the investigation or
resolution of complaints, including testifying as a witness, or speaking out against
harassment or discrimination.
Retaliatory actions may include, but are not limited to:
i. Demoting or firing an employee with no prior documented disciplinary history,
but who filed a discrimination lawsuit,
ii. Labeling an employee as a troublemaker, excessively scrutinizing the employee's
work performance, or disciplining an employee who filed a complaint more
harshly than actions taken against other employees in the past for similar
offenses.
iii. Excluding an employee who was a witness in a sexual harassment complaint
from communications or meetings, blaming an employee because the harasser
got in trouble, or ostracizing him or her from work or social activities.
Sexual Harassment: Sexual Harassment is unwelcome, pervasive or intrusive sexual
advances, requests for sexual favors, offensive sexual flirtation, advances, and
propositions, or other verbal or physical conduct of a sexual nature when submission to,
or rejection of, such conduct by either males or females:
i. Is made explicitly or implicitly a term or condition of employment;
ii. Is used as a basis for an employment decision; or,
iii. Unreasonably interferes with an employee's work performance or creates a
hostile work environment.
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Sexual harassment does not refer to behavior or occasional compliments of a socially
acceptable nature. It refers to behavior that is unwelcome or personally offensive, and
that lowers morale or interferes with work effectiveness.Two types of sexual harassment
are quid pro quo harassment and hostile work environment.
Third-Party Harassment:Third-party sexual harassment is the type of harassment
committed by an outsider such as clients, customers, and vendors who come on site or
otherwise interact with employees. Third-party sexual harassment must meet the regular
definition for sexual harassment, that is, it must be severe or pervasive that it creates a
hostile work environment.
4. Policy
It is the policy of City of Woodburn that unlawful discrimination, or harassment on the
basis of an employee's protected status or membership in a protected class designated
by state or federal law is prohibited in the workplace, as well as in any work-related
setting outside the workplace, in the provision of providing City services to members of
the public, or when using City owned equipment including vehicles and electronic
devices such as computers, telephones, photocopiers and faxes, and will not be
tolerated. (Use of City equipment in the scope of an employee's duties may not violate
this policy so long as it involves a work related purpose such as criminal or disciplinary
investigations).
Prevention of harassment, discriminatory activities, retaliation, or other conduct that
amounts to creating a hostile work environment must be practiced at all times. In cases
where discrimination, harassment or retaliation can be established, disciplinary action,
up to and including termination, may be taken by the City.
Taking retaliatory action against an individual because he or she filed a discrimination or
harassment complaint, furnished information or participated in any manner of an
investigation, compliance review, or hearing is strictly prohibited.
S. Prohibited Conduct
This list of prohibited conduct is meant to give some examples of inappropriate behavior
and is not a complete list of conduct prohibited by this rule.
Verbal or Physical Conduct
i. Use of epithets, innuendos, names, comments, foul language or slurs because of
an individual's protected status.
ii. Jokes, pranks or other banter, including stereotyping because of protected status.
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iii. Unwelcome physical touching or contact, such as unwelcome hugs, and touching
or contact with any intimate body part including but not limited to breasts,
buttocks, hair, neck, lips, legs, thighs and feet, such as pinching, kissing, grabbing,
patting or neck massages/rubs.
iv. Using sexual innuendoes, sharing racist, sexist, or sexual stories, or graphic
commentaries, making suggestive comments, suggestive gestures, suggestive or
insulting sounds, or sexual propositions, and requests for sexual favors.
v. Refusing to take "No" when requests for social interaction or dates are refused.
Written or Graphic Material
i. Sending, showing, or sharing written, visual, graphic, or other material to a
person on the basis of their protected status.
ii. Sending, showing, or sharing inappropriate language,jokes, written or graphic
materials in the workplace or work related setting. Inappropriate materials
placed on walls or elsewhere in City premises or circulated in the workplace is
prohibited; this includes sending inappropriate jokes or other written or graphic
materials via e-mail, the internet, by fax, cell phone, mobile data computer, or
any other electronic means or downloading this material from the internet
(excluding for bona fide work related purposes).
iii. Transmitting, displaying, or exposing other employees to offensive sexual images
or comments.
iv. Displaying racial symbols, or cartoons, printed material, or other objects which
are racially or ethnically offensive.
Supervisor/Subordinate Relationship
Department heads, supervisors, lead workers and managers shall not be in a direct
reporting relationship with or supervise someone with whom he or she is personally or
intimately involved, nor participate in any employment practice or action regarding that
person.
Employees will not be subject to discipline if a supervisor and subordinate self-report a
relationship that they are in and work towards a resolution that changes the chain of
supervision. The self-report must be made prior to the supervisor engaging in an
employment practice regarding the subordinate.The resolution could include
reassignment, transfer, or resignation of one of the employees, or a change in
supervisors. Failure to self-report may subject the supervising employee to disciplinary
action.
6. Responsibilities
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84
Elected officials, the Chief Administrator, and department directors are responsible for
enforcing this policy and for ensuring that all City officials, employees and volunteers are
made aware of and follow this policy.
Elected officials, directors, supervisors and managers are responsible for taking
immediate action if they observe or become aware of any form of discrimination,
harassment, or retaliation. Immediate action includes intervening to stop the
discrimination, harassment, or retaliation, filing a complaint report with Human
Resources, and contacting Human Resources for review and consultation. Failure to take
such action may result in discipline against the department director, supervisor, or
manager.
The Human Resources department is responsible for reviewing all complaints of
discrimination, harassment or retaliation, for determining the appropriate party to
conduct an investigation, for providing oversight of the investigative process, and for
providing training and consultation on the policy involving employment with the City of
Woodburn.
All employees and volunteers are responsible for immediately notifying Human
Resources or their immediate supervisor if they observe or become aware of a situation
involving discrimination, harassment, or retaliation.
Employees are expected to self-report supervisor/subordinate relationships to Human
Resources or department management in order to work towards a resolution that will
avoid unintentional violations of this policy.
Employees violating this policy may be subject to discipline in accordance with the
appropriate collective bargaining agreements and Human Resources Rules.
Probationary employees violating this policy may be subject to immediate termination.
Volunteers violating this policy may be subject to immediate termination and may be
barred from future opportunities to volunteer with the City.
7. Complaint Procedure
Any individual who feels they have been the recipient of prohibited discrimination,
harassment, retaliation, and/or other conduct prohibited by this rule is encouraged to
notify the responsible person(s) of the inappropriateness of their conduct.
City employees are encouraged to discuss such concerns with their immediate
supervisor. This will provide the supervisor with an opportunity to review the concerns of
the individual. If the employee does not feel comfortable discussing the concerns with
their immediate supervisor, the employee should contact either:
• Their supervisor's manager; or
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85
• Their department director; or
• Human Resources staff
Applicants, members of the public, or contractors may contact the specific department
where the alleged harassment, discrimination, retaliation, or other inappropriate
conduct occurred, or file a complaint with the Human Resources Department.
When appropriate, the individual who receives the complaint may discuss options for
informally resolving the complaint with the complainant.
All complaints shall be thoroughly and promptly investigated. The individual making the
complaint and the accused shall be notified of the results of the investigation and
whether any action will be taken. Retaliation will not be tolerated.
Immediate remedial action may be required in situations where prohibited harassment,
retaliation, or discrimination has occurred.
All information received in connection with inquiries, or with the filing, investigation,
and resolution of workplace harassment, discrimination, and retaliation complaints is
treated as highly sensitive. Employees authorized by the City to receive and investigate
complaints are required to maintain confidentiality to the extent possible. It is expected
and anticipated that all parties involved in complaints will observe the same standard of
sensitivity. It is emphasized that this practice is in the best interest of all parties;
however, absolute confidentiality cannot be guaranteed.
The City will provide training on this policy to all City employees upon hire and every
three years thereafter.
Nothing in this policy is intended to restrict an individual's right to file a complaint with
the Bureau of Labor and Industries (BOLI) or the Equal Employment Opportunity
Commission (EEOC), or to file a grievance under a union contract. However, notifying a
union steward or other union official does not constitute filing a complaint with the City
under the complaint procedure outlined above.
8. Forms
HR-Complaint/01 Non-discrimination Complaint Form
9. References
Age Discrimination in Employment Act of 1967 and 1975 -
, , ,(J,, ,,,,,C,,,,,,,,, 21.-634;
Americans with Disabilities Act of 1990 as amended -42 I.D.S.C. :121.01.j..221.3
Bankruptcy Reform Act of 1978
Discrimination against Employees under OSHA Act of 1970—
, , ,C�„F„ �,.977',A,
Equal Pay Act- . ......�...:. ..:.C......... .��. ...�.�:..).
Family and Medical Leave Act of 1993 (FMLA) -29 C..F..�w.._825,�.0:.
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86
Genetic Information Nondiscrimination Act of 2008 (GINA) -42 (J. S C...........2 0 0 0 ff
Oregon Unlawful Discrimination in Employment, Public Accommodations and Real
Property Transactions; Administrative and Civil Enforcement
Pregnancy Discrimination Act of1978Rehabi|itation Act of1973 —
Section 70'.1.
Title V|| of the Civil Rights Act of1964 -
Uniformed Services Employment and Reemployment Rights Act of1994 (USERRA)-4�
10' Review of Policy and Procedures
This policy will be reviewed every three years or as state and federal regulations are
revised and necessitate a change in the policy orprocedures.
Adopted: January 2O17
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COUNCIL BILL NO. 3122
RESOLUTION NO. 2150
A RESOLUTION ADOPTING AN UPDATED LIMITED ENGLISH PROFICIENCY
LANGUAGE ACCESS PLAN AND REPEALING THE PREVIOUSLY ADOPTED PLAN
WHEREAS, as a recipient of federal financial assistance as it relates to the
needs of individuals with limited English proficiency language skills, the City of
Woodburn is required for purposes of Title VI of the Civil Rights Act of 1964, 42
U.S.C. 2000d, et seq, and its implementing regulations to develop a plan for
meeting the needs of individuals with limited English proficiency language skills;
and
WHEREAS, on September 23, 2013, the City adopted a Limited English
Proficiency Plan by Resolution 2034; and
WHEREAS, on September 25, 2017, the City also adopted a separate Title
VI Program specific to the Woodburn Transit System, which the City desires and
intends to keep in effect as it applies to the Transit System; and
WHEREAS, the attached Limited English Proficiency (LEP) Language
Access Plan provides updated guidance to the City in meeting the needs of
individuals with limited English proficiency language skills; NOW, THEREFORE,
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. The City Council adopts the Limited English Proficiency
Language Access Plan which is attached hereto as Exhibit A, and is
incorporated herein.
Section 2. The City's Section 3 Plan adopted to ensure compliance with
federal law for Community Development Block Grant projects and also
adopted as part of Resolution 2034 remains in effect.
Section 3. The City's Title VI Program specific to the Woodburn Transit
System and adopted September 25, 2017, remains in effect.
2-110 /-Z t02 L
Approved as to form:
City Attorney Dat
Page 1 - Council Bill No. 3122
Resolution No. 2150
88
Approved:
Eric Swenson, Mayor
Passed by the Council 1
Submitted to the Mayor t I
Approved by the Mayor
Filed in the Office of the Recorder 1 f
i + g ATTEST: -� .0 ��,% � ��I �..��' 5I)V Heather Pierson, City Recorder
Page 2- Council Bill No. 3122
Resolution No. 2150
89
Exhibit A
LIMITED ENGLISH PROFICIENCY LANGUAGE ACCESS PLAN
CITY OF WOODBURN
This Limited English Proficiency(LEP) Language Access Plan (LAP) addresses City of Woodburn's
responsibilities as a recipient of federal financial assistance as it relates to the needs of individuals with
limited English proficiency language skills. U.S. Department of Housing and Urban Development defines
limited English proficient individuals as persons who, as a result of national origin, do not speak English as
their primary language and who have a limited ability to speak, read, write or understand.' Limited
English proficiency refers to anyone above the age of 5 who reported speaking English less than "very
well," as classified by the U.S. Census Bureau. For purposes of Title VI and the LEP Guidance, persons may
be entitled to language assistance with respect to a particular service, benefit or encounter. The plan has
been prepared in accordance with Title VI of the Civil Rights Act of 1964, 42 U.S.C. 2000d, et seq, and its
implementing regulations which state that no person shall be subjected to discrimination on the basis of
race, color or national origin.
Executive Order 13166,titled "Improving Access to Services for Persons with Limited English Proficiency,"
indicates that differing treatment based upon a person's inability to speak, read,write or understand
English is a type of national original discrimination. It directs each agency to publish guidance for its
respective recipients clarifying their obligation to ensure such discrimination does not take place. This
order applies to all state and local agencies which receive federal funds, including the City of Woodburn.
City of Woodburn referenced the most current data from U.S. Census Bureau's American Community
Survey(below) and utilized both the Four-Factor LEP Analysis for Meaningful Access and Safe Harbor Test
for Written Translation Services to prepare this plan.
INTRODUCTION
The City of Woodburn is located in Marion County, Oregon. According to American Community Survey
(ACS) 5-year estimates for 2011-2015,the City of Woodburn had a population of 22,787 5 years of age
and older. The City encompasses a multitude of services including the Public Works Department,
Woodburn Public Library,the Mayor's Office and City Council.
Woodburn's population predominately speaks English with 41.5% (9,446 persons)who speak English
only, according to American Community Survey(ACS) 5-year estimates. In addition, 25 percent (5,703
persons) of the population in Woodburn is listed as Spanish or Spanish Creole who speak English "less
than very well". Table 1.1 below identifies languages spoken at home by Woodburn residents.
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Exhibit A
Table 1: Language Spoken at Home-Woodburn, Oregon—2011-2015
SUBJECT NUMBER PERCENT
Population 5 years and over 22,787
Speak only English 9,446 41.5%
Speak a language other than English 13.341 58.5%
Spanish or Spanish Creole 11,937 52.4%
Spanish or Spanish Creole-Speak 5,703 25%
English less than "very well"
Russian 926 4.1%
Russian-Speak English less than 535 2.3%
"very well"
Source: U.S. Census Bureau, American Community Survey 5-Year Estimates, ACS Table B16001
FOUR FACTOR ANALYSIS FOR MEANINGFUL ACCESS
Recipients are required to take reasonable steps to ensure meaningful access to LEP persons through the
four factor analysis. This "reasonableness" standard intends to be flexible and fact-dependent. It also
intends to balance the need to ensure meaningful access by LEP persons to critical services while not
imposing undue financial burdens on small businesses, small local governments, or small nonprofit
organizations. As the City of Woodburn encompasses a variety of services, application of the Four-Factor
analysis varies depending on the specific service.
As a starting point, a recipient may conduct an individualized assessment that balances the following four
factors:
1. The number or proportion of LEP persons served or encountered in the eligible service
population ("served" or"encountered" includes those persons who would be served or
encountered by the recipient if the persons received adequate education and outreach and the
recipient provided sufficient language services):
According to ACS 5-year estimates, an estimated 25 percent(5,703 persons)of the population
over the age of five(5) in Woodburn is Spanish or Spanish Creole speaking and reported speaking
English "less than very well". In addition, an estimated 4.1 percent(926 persons) of the
population over the age of five (5) in Woodburn is Russian speaking and speaks English "less than
very well".According to the 'Safe Harbor' Guidelines provided in Table 2 below,for any language
population that constitutes more than 5%of the population and 50 or more persons in the
eligible population, it is recommended that all vital documents for City services are or can be
provided as translated documents in that language.
As Spanish speakers can be considered LEP populations under these guidelines, the City of
Woodburn is required to provide translation services for any vital documents under the 'Safe
Harbor' guidelines to non-English LEP individuals. Table 2 summarizes Safe Harbor guidelines for
written translations.
2
91
Exhibit A
Table 2:"Safe Harbors"for Written Translations
VZE CIF LANGUAG3 ,GROUP HECk7MMENDED PROVISION bl�WRITTEN
LANOI.IAGE ASSISTANCE
1,000 or more in the eligible population in the market Translated vital documents
area or among current beneficiaries
More than 5%of the eligible population or Translated vital documents
beneficiaries and more than 50 in number
More than 5%of the eligible population or Translated written notice of right to receive free oral
beneficiaries and 50 or less in number interpretation of documents.
5% or less of the eligible population or beneficiaries
No written translation is required.
and less than 1,000 in number
Source:Community Development Block Grant"Grant Management Handbook",page 7-19,2017
2. The frequency with which LEP persons come into contact with the program:
The program and/or City services are to benefit the entire population of the City of Woodburn.
The City encompasses a multitude of services, including City Hall, City Parks, Library and Aquatic
Center, and Public Works/Infrastructure services including service registration and billings.Those
interested in the learning more about the City's programs or projects are encouraged to attend
City Council meetings or request information at City Hall.
The frequency with which LEP persons may come into contact with City programs and services is
significant for both Spanish speaking and Russian speaking persons. Therefore, the City of
Woodburn provides vital written documents in these languages. In addition, the City commits to
and provides other language translation services, sign language, hearing, speech or other
translation services as requested via bi-lingual employees/staff who are available during normal
business hour and a contract with the translation service "Language Line".
3. The nature and importance of the program, activity, or service provided by the program:
The program, activities and services provided by the City serves all residents. Certain services like
utility water and sewer services are especially critical in nature and make it more likely that
language assistance may be needed to ensure access to all LEP individuals. It is also likely that
City personnel will regularly encounter LEP individuals while making City services and program
available to the public, so it is vital that the City continue to analyze its offered translation
services in order to identify any additional areas of potential concern to LEP individuals.
4. The resources available and costs to the recipient:
The City of Woodburn has sufficient staff capacity at City Hall and across its various departments
and programs to provide—in-person translation services and to make vital documents available in
Spanish and Russian.The City has well established translation and interpreter services available for
all public meetings, court, police, and City Hall services. Upon request, the City also commits to
provide other language translation services, sign language, hearing, speech or other translation
services as requested via bi-lingual employees/staff who are available during normal business hour
and a contract with the translation service "Language Line".
FOUR FACTOR ANALYSIS DETERMINATION: The City shall make sure that all notices provide for access to
public meeting spaces and provide for the availability of translation services, if requested. Said notices
will be provided in English and Spanish and staff has developed model text to include in future agendas
and notices regarding this project.
3
92
Exhibit A
Based on the four factor analysis for meaningful access, the City provides text translation in Spanish and
other languages upon request, on all public notices and newsletters and other applicable forms that the
City of Woodburn has jurisdiction over.
IMPLEMENTATION PLAN
LANGUAGE SERVICES AVAILABLE
Written Translations
Safe Harbor: Housing and Urban Development, in its final guidance for providing program access to LEP
individuals, has detailed a 'Safe Harbor'where providing a certain level of translated materials for a LEP
population of a specified size will "be considered strong evidence of compliance with the recipient's
written translation obligations." According to the 'Safe Harbor' Guidelines for written language
assistance, any language population that constitutes more than 5-percent of the eligible population or
beneficiaries and 50 person or more in number is required to provide written translations of vital
documents. The City of Woodburn determines that, in regards to its LEP language populations, Spanish
LEP populations are at 5 percent or more or 50 persons or more, and thus translated vital documents is
required. Therefore, City of Woodburn is required to provide written translation to these LEP individuals
as identified in the 'Safe Harbor' guidelines.The City of Woodburn will use, when there is difficulty
determining this language spoken, Language Identification Cards created by the U.S. Census Bureau.
Vital Documents: A vital document is any document that is critical for ensuring meaningful access to the
City's major activities and programs by beneficiaries generally and LEP persons specifically.The City
intends to consistently assess and determine, over time and across its various activities, what documents
are "vital"to the meaningful access of the LEP populations it serves.The City provides the Fair Housing
brochure and poster in English and Spanish. Upon request, the City also commits to provide sign
language, hearing, speech or other translation services including referrals to community liaisons
proficient in the language of LEP persons.
Oral Interpretation
Staff Obtainment of Language Services: Staff needing translation services will contact another bilingual
staff member, the City's Community Relations Manager, or the City Recorder, who will refer staff to
community liaisons proficient in the language. In addition, the City of Woodburn will use,when there is
difficulty determining this language spoken, Language Identification Cards created by the U.S. Census
Bureau.
PROCEDURE FOR LEP CALLERS
Upon request,the City also commits to provide hearing, speech or other translation services including
referrals to community liaisons proficient in providing services to LEP persons.
PROCEDURE FOR WRITTEN COMMUNICATION WITH LEP INDIVIDUALS
Upon request,the City also commits to provide translation services including referrals to community
liaisons proficient in the language of LEP persons.
4
93
Exhibit A
PROCEDURE FOR IN-PERSON COMMUNICATION WITH LEP INDIVIDUALS
Employees of the City of Woodburn who encounter an LEP individual will contact another bilingual staff
member, the City's Community Relations Manager, or the City Recorder who will refer the individual to
community liaisons. The LEP individual can decline the interpretation assistance if he or she wishes to
utilize another individual for services, but the individual will still be offered the service. In addition,the
City of Woodburn will use, when there is difficulty determining this language spoken, Language
Identification Cards created by the U.S. Census Bureau.
ENSURING COMPETENCY IN INTERPRETERS AND TRANSLATION SERVICES
Training Staff: All City of Woodburn staff acting as point-of entry contacts will be given instruction on
how to identify LEP clients using Language Identification Cards and other established methods and how
to utilize interpretation services.
Monitoring and Updating the LEP:The City of Woodburn will monitor and update the LEP as needed.The
City will review the LEP periodically against new Census data, or as needs arise,to identify any changes
that need to be made or if the City of Woodburn encounters difficulty interacting with LEP individuals.
U.S. Department of Housing and Urban Development. Limited English Proficiency(LEP) Frequently Asked Questions.
http://portal.hud.gov/hudportal/HUD?src=/program offices/fair housing_equal_opp/promotingfh/lep-fag#g1
5
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RESOLUTION NO. 2160
A RESOLUTION ADDRESSING FAIR HOUSING ASSISTANCE IN THE CITY OF
WOODBURN, AS REQUIRED BY THE OREGON COMMUNITY DEVELOPMENT BLOCK
GRANT PROGRAM AND THE UNITED STATEMENT DEPARTMENT OF HOUSING AND
URBAN DEVELOPMENT; AND REPEALING AND REPLACING RESOLUTION NO. 1346
WHEREAS, discrimination in the sale, rental, lease, advertising of sale, rental
or lease, financing of housing or land to be used for construction of housing, or
in the provision of brokerage or rental services because of race, color, religion,
sex, disability (physical or mental), familial status (children) or national origin is
prohibited by Title VIII of the federal Fair Housing Amendments Act of 1988;
WHEREAS, It is the policy of the City of Woodburn to support the Fair
Housing Amendments Act of 1988 and to implement a Fair Housing Program to
ensure equal opportunity in housing for all persons regardless of race, color,
religion, sex, disability (physical and mental), familial status (1 . children, and 2.
actual or perceived sexual orientation, gender identity or marital status or its
members), or national origin;
WHEREAS, The City of Woodburn is the recipient of a Community
Development Block Grant for the FY 2019-2020;
WHEREAS, the Oregon Community Development Program and the United
States Department of Housing and Urban Development require that this
resolution be adopted to replace the City's previously adopted Fair Housing
Resolution (No. 1346); NOW, THEREFORE,
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. That within the resources available to the City through city,
county, state, federal and community volunteer sources, the City of Woodburn
will assist all persons who feel they have been discriminated against because of
race, color, religion, sex, disability (physical and mental), familial status (children)
or national origin in the process of filing a complaint with the Oregon Civil Rights
Division or the U.S. Department of Housing and Urban Development, Seattle
Regional Office Compliance Division, that they may seek equity under federal
and state laws.
Section 2. That the City shall publicize this Resolution and through this
publicity shall cause real estate brokers and sellers, private home sellers, rental
owners, rental property managers, real estate and rental advertisers, lenders,
builders, developers, home buyers and home or apartment renters to become
95
aware of their respective responsibilities and rights under the Fair Housing
Amendments Act of 1988 and any applicable state or local laws or ordinances.
Section 3. THE FAIR HOUSING PROGRAM, for the purpose of informing
those affected of their respective responsibilities and rights concerning Fair
Housing law and complaint procedures, will at a minimum include, but not be
limited to: 1 ) the printing, publicizing and distribution of this Resolution; 2) the
distribution of posters, flyers, pamphlets and other applicable Fair Housing
information provided by local, state and federal sources, through local media of
community contacts; and 3) the publicizing of locations where assistance will be
provided to those seeking to file a discrimination complaint.
Section 4. The City's previously adopted Fair Housing Resolution (No.
1346) is hereby repealed and replaced upon adoption of this Resolution.
Passed by the Woodburn City Council August 10, 2020 and approved by the
Mayor August 12, 2020
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Oregon Community Development Block Grant Program
Self-Evaluation for Compliance with Section 504
Handicapped Accessibility Requirements
Note: This self-evaluation must cover all programs and services operated by the city or
county grant recipient. The self-evaluation must be done in consultation with individuals
with handicaps or organizations representing them. The form provides space for
describing actions the organization will take to come into compliance with Section 504
regulations.
City of Woodburn CDBG Grant:
Address: 270 Montgomery Street, Woodburn OR 97071
Person completing self-evaluation:
Name: Renata Wakeley
Title: Community Development Director Date: 2/26/2020
Handicapped individual(s) or organization representing individuals with handicaps that
assisted the agency in completion of the self-evaluation:
Name(s):"Checklist for Existing Facilities" (last updated November2008) provided by
Denise Spielman
Title: Technical Assistance Specialist
Organization: Northwest ADA& IT Center
Address: P.O. Box 574, Portland OR 97207
Public Information YES NO
A. Do all notices and advertisements written for the public agency
include a notice that it does not discriminate against individuals
withhandicaps? ............................................................... _X
B. Do all public meeting and public hearing notices offer assistance
To individuals with handicaps, on request? ............................... X
C. If you answered no to A and/or B, list below the types of publications or notices
that need to be amended (this can include official letterhead and standard forms
used by the agency):
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The following language is included in English and Spanish on all meeting/hearing
notices:
"This facility is ADA accessible. If you need special accommodation, please contact
the City Recorder at 503-980-6318 at least 24 hours prior to this meeting"
Public Information YES NO
D. Are posters about the rights of individuals with handicaps
prominently displayed in appropriate locations for employees
and the general public to read? ......... .................................. X
(Posters can be obtained at no cost from the Northwest Disability Business Technical
Assistance Center, phone 1-800-949-4232 Voice/TDD).
E. Describe the process by which the agency secures, or plans to secure,
the services of interpreters (sign and foreign language)for public
meetings. What standards are used to decide whether a request for
assistance, in the case of a public meeting or hearing, can be
accommodated?
If a request is made, the City has a list of professional translation service providers in the
area.
Actions Needed (e.g., when current inventory of agency forms run out, reprint new
forms with nondiscrimination statement at bottom. Obtain and display posters, develop a
list of qualified sign language interpreters, develop standards and procedures for
accommodating requests for assistance.)
Posters from the Oregon Dept of Labor Office of Disability Employment are already
downloaded by the City and posted at City Hall in various employee and public locations.
Telephone Communication YES NO
A. Does the agency have a TDD (Telecommunications Device for the
Deaf)for use in communicating over the telephone with hearing-
Impairedpersons? ......................................................... _X
If yes, list TDD location and telephone number:
Location: The City uses the Oregon Relay Service
Phone No.: 1-800-735-1232 or 7-1-1
Is this TDD available to all agency departments? .................... X
Answer"no" if TDD is only available for 911, or other emergency-related business.
98
B. If"no" to A. above, how does the agency communicate by phone with persons
who have hearing and speech impairments?
The City uses the Oregon Relay Service and includes information on the City website and
throughout city hall and staff that this service is available to residents.
C. How does the agency notify the public and individuals with hearing impairments
of the method chosen? (e.g., published notice, phone listing, billing inserts)
According to the City's ADA Accessibility guidelines, "All program, activity, event or
meeting announcements and/or agendas (paper or online)will contain the following note
in English and Spanish: Individuals needing special accommodations such as sign
language, foreign language interpreters, or equipment for the hearing impaired, must
request such services at least 48 hours prior to the meeting. To request such an
accommodation or interpretation, contact the City of Woodburn at(503) 982-5228, or
Statewide Toll Free Relay (800) 735-1232.
Actions Needed (e.g., contact the Oregon Telecommunication Relay Service at(800)
735-1232 to learn about the service; research cost/benefit of buying a TDD; publicize at a
council meeting and in the newspaper that the agency will now have an in-house TDD;
contact the Northwest Disability Business Technical Assistance Center to learn about
TDDs.)
The City website includes the following information, "Oregon Relay is a free public
service that provides a communication link between standard telephone (voice)users and
persons who are deaf, deaf-blind, hard of hearing and speech-disabled using text
telephones (TTYs), captioned telephone (CapTel) or personal computers via the Internet.
Dial 7-1-1 for Oregon Relay Services".
Facilities
A. List all facilities from which the agency provides services.
Facility Address Services Provided/Maior Activity
City Hall 270 Montgomery St Administration, Court, Building/Planning,
Parks/Recreation, Finance, Economic Development,
City Council Chambers
Library 280 Garfield Street Library, public meeting spaces
Aquatic Center,190 Oak Street Public swim, lessons
Public Works 190 Garfield St. Engineering, streets, public ROW
Water Dept 270 Montgomery Street Utility questions and payments
Police Dept 1060 Mt Hood Ave Police services
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City Parks
Alvah Cowan 620 Garfield St Rose Garden
Burlingham 3350 Linda St Picnic shelter, playground, basketball court,
large play fields
Centennial 900 Parr Road Concessions, sports fields, playground,
splash pad, picnic shelter, restrooms,
basketball courts
Dog Park 900 Parr Road
Downtown Plaza, Garfield and Hayes St Meeting space, gazebo
Heritage 2588 Jamestown St Playground, basketball court
Mill Creek Greenway Trail Paved trail except within flood way
Legion 1385 Park Ave Sports fields, playground, stadium,
pathways, pavilion
Library 280 Garfield St Play structure, picnic tables, restrooms
Nelson 1200 Greenview Dr Playground, picnic shelter
N. Front Street, N. Front St Playground
Senior Estates Astor& Walton St Paved walking path
Settlemier 400 Settlemier St Sports fields, playground, skatepark, picnic
shelter
Wyffels Lincoln St Playground
B. Complete the separate Facilities Evaluation (last page of this exhibit)for each
facility listed in A. above.
Employment Practices YES NO
A. Recruitment
1. Does all recruitment literature indicate that the agency does not
discriminate on the basis of handicap? ...... ........................... X
2. Are employees with handicaps included in promotional and
recruitment advertising? ................................................... X
3. Are organizations which represent individuals with handicaps
contacted for advice and referrals? .................. .................... X
If you answered"no" to any of these questions you must include corresponding
corrective actions in the following Actions Needed Section.
B. Job Vacancies
1. Are all vacancy announcements reviewed to ensure that physical,
mental and communication requirements are job-related and
accurately reflect job functions? ....................................... X
2. Are managers willing to consider willing accommodations for the
handicaps of otherwise qualified applicants? .......................... X
100
If you answered"no" to any of these questions, you must include corresponding
correction actions in the following Actions Needed Section.
C. Job Interviews YES NO
1. Is every hiring supervisor informed of the requirement that all
questions asked in the job interview must be related to duties and
functions of the job? ....................................................... X
2. Has every hiring supervisor been informed of where and how to
obtain assistance to interview an applicant with a hearing
impairment? ................................................................ X
3. Is there an interviewing area accessible to an applicant in a
wheelchair? ................................................................ X
If you answered"no" to any of these questions, you must include corresponding
correction actions in the following Actions Needed Section.
D. Physical Examinations
1. Does the agency conduct or require medical examinations prior
to making offers of employment? ....................................... X
If"no", go to question #3.
2. If yes,
Are all entering employees subject to a medical exam? ......... X*
* Police Dept/law enforcement personnel that receive a conditional offer of employment
are subject to pre-employment medical examinations as permitted under Oregon State
Law. No other entering employees are subject to a medical exam.
• Are all offers of employment conditional based on the
results of the exam? ... .............................................. X
• Are the medical results used in a discriminatory manner? ..... X
• Is all the information gathered maintained confidentially? .... X
3. Has every hiring supervisor been informed that no offer of
employment may be withdrawn on the basis of medical
conditions that are not j ob-related? ............... ...................... X
E. Employment Practices YES NO
1. Has a method been implemented for soliciting voluntary indications
of handicapped status and requests for accommodations by new
hires and existing employees? ..................... ..................... X _
2. Have new employees with handicaps requested that the agency
make accommodations in consideration of their limitations? ...... X
101
3. If employees with handicaps have responded, is the information
kept confidential? ......................................................... X
4. Has the agency ever denied a request for reasonable
accommodations?......... ................................................ X**
"Accommodations requests are handled on a case by case basis. The City provides
reasonable accommodations to qualified employees with a disability who request
reasonable accommodations under Title I.
5. If so, was the denial based on the concept of"undue hardship"?. _X
If you answered"no" to any of these questions, you must include corresponding
correction actions in the following Actions Needed Section.
5. Have any complaints been filed against the agency for employment
Discrimination on the basis of disability with the past 5 years? ... X
If"yes", briefly give the status of the complaint or how the complaint was
resolved.
Actions Needed (e.g., agency personnel officer needs to instruct all hiring supervisors of
legal requirements; need to instruct all hiring supervisors that interviews must be held in
accessible locations). Identify needed actions by the question numbers.
Hiring supervisors are informed of legal requirements regarding location of
interviews and hiring practices. The City uses "NeoGov", a service for hiring
recruitments that ensures conformity with state and federal laws.
All recruitment notices include the following text, "The City of Woodburn is an
Equal Opportunity Employer. It is the Policy of the City that all persons are entitled
to equal employment opportunities and benefits regardless of race, religion, color, sex
(includes gender, pregnancy, and sexual orientation), marital status, political
affiliation, national origin, or any other classification protected by law.
Discrimination on the basis of age, relationship, or mental or physical disability is
also prohibited except where a particular position requires a valid occupational
qualification."
Any requests for accommodations by new hires and existing employees are handled
by Mel Gregg, Human Resources Director and ADA compliance coordinator.
Employment Practices YES NO
F. Special Requirements for Agencies with 15 or more employees
1. How many persons are employed by the agency? .... 125
(Do not reduce this number for"full-time employees")
STOP HERE is the answer to F.1. is less than 15.
102
If the answer is 15 or more, complete the remaining questions.
2. Has the agency designated at least one person to coordinate efforts
to comply with accessibility requirements? ......... ................... _X
If yes, name, address, phone (Voice), TDD number(or Relay Service number)
Mel Gregg, Human Resources Director and ADA Coordinator
503-982-5231 (Voice)/7-1-1 (TDD)
3. Has the agency developed grievance procedures for prompt and
equitable resolution of complaints alleging employment
discrimination on the basis of disability? .............................. X
4. Has the agency taken initial and continuing steps to notify
applicants and beneficiaries (including those with vision and
hearing impairments) and unions or professional organizations
holding agreements with the recipient, that it does not discriminate
on the basis of disabilities in admission or access to, or treatment
or employment in, its federally assisted programs and activities?... X
(24 CFR 8.54 requires this action)
Date of initial published notice: See attached ADA policies which are posted on the City
of Woodburn website at https://www.woodburn-or.gov/hr/page/accessibility-forms
What steps is the agency taking for outreach/ongoing notice efforts? Revision have been
made to the City's public noticing language and additional text regarding accessibility
and TDD were added to the City's website. The City upgraded their website several years
ago to provide immediate translation services in over 50 languages.
103
Section 504 Self-Evaluation
Program Accessibility-Facilities
Complete a separate form for each facility owned by the city or county grant recipient
City/County: Woodburn CDBG grant 9:
Facility Name/Address: City Hall, 270 Montgomery St
YES NO N/A
A. Is this facility accessible to individuals with handicaps
(whether employees or members of the public)? ... ......... _X
B. Briefly describe all services or activities conducted in the facility which are not
accessible to individuals with handicaps, and why.
1. A complete remodel for ADA accessibility in compliance with the Oregon
Structural Specialty Code was completed in 2019.
2.
(attach additional sheets as needed)
Describe what actions have been or will be taken to address each of the problems
listed in B. above and list when these steps will be accomplished. Accommodations
made should ensure that individuals with handicaps have reasonable access to
services or activities listed above. Or, if the decision is made that accommodation
poses an"undue administrative or financial burden", state this decision and reasons
for the decision.
1.
104
Section 504 Self-Evaluation
Program Accessibility-Facilities
Complete a separate form for each facility owned by the city or county grant recipient
City/County: Woodburn CDBG grant#:
Facility Name/Address: Library, 280 Garfield St.
YES NO N/A
C. Is this facility accessible to individuals with handicaps
(whether employees or members of the public? ............ _X
D. Briefly describe all services or activities conducted in the facility which are not
accessible to individuals with handicaps, and why.
1. The City conducted an ADA study in February 2011 (attached) on the facility
which is incorporated into this record.
(attach additional sheets as needed)
Describe what actions have been or will be taken to address each of the problems
listed in B. above and list when these steps will be accomplished. Accommodations
made should ensure that individuals with handicaps have reasonable access to
services or activities listed above. Or, if the decision is made that accommodation
poses an"undue administrative or financial burden", state this decision and reasons
for the decision.
1. Restrooms stalls are of adequate width (they currently measure 36 inches across).
(attach additional sheets as needed)
105
Section 504 Self-Evaluation
Program Accessibility-Facilities
Complete a separate form for each facility owned by the city or county grant recipient
City/County: Woodburn CDBG grant 9:
Facility Name/Address: Aquatic Center, 190 Oak St.
YES NO N/A
E. Is this facility accessible to individuals with handicaps
(whether employees or members of the public? ............ X
F. Briefly describe all services or activities conducted in the facility which are not
accessible to individuals with handicaps, and why.
1. N/a. The facility was constructed in 1995 to meet all ADA accessible guidelines
in effect at that time, including separate ADA restroom and shower area and lift for
mobility disabled person to enter the pool or hot tub.
2.
(attach additional sheets as needed)
Describe what actions have been or will be taken to address each of the problems
listed in B. above and list when these steps will be accomplished. Accommodations
made should ensure that individuals with handicaps have reasonable access to
services or activities listed above. Or, if the decision is made that accommodation
poses an"undue administrative or financial burden", state this decision and reasons
for the decision.
1. N/a.
(attach additional sheets as needed)
106
Section 504 Self-Evaluation
Program Accessibility-Facilities
Complete a separate form for each facility owned by the city or county grant recipient
City/County: Woodburn CDBG grant 9:
Facility Name/Address: Public Works/Water Department, 190 Garfield St.
YES NO N/A
G. Is this facility accessible to individuals with handicaps
(whether employees or members of the public? ... ......... _X
H. Briefly describe all services or activities conducted in the facility which are not
accessible to individuals with handicaps, and why.
1. The facility has an ADA on street parking space off Garfield Street, the main
entrance to the facility. Public meeting spaces, aisle widths to waiting room and front
counters are ADA accessible. While the front doors are of adequate width, they are
pull/push style and there is no push button for wheelchair access. The City does
provide a phone number in the front entrance to call for assistance.
2.
(attach additional sheets as needed)
Describe what actions have been or will be taken to address each of the problems
listed in B. above and list when these steps will be accomplished. Accommodations
made should ensure that individuals with handicaps have reasonable access to
services or activities listed above. Or, if the decision is made that accommodation
poses an"undue administrative or financial burden", state this decision and reasons
for the decision.
1. Push button electronic controls could be added to the front/main entrance if doors
were to be replaced and/or doors could be push style rather than pull style at the time
of entrance if security provisions were to permit this.
2.
(attach additional sheets as needed)
107
Section 504 Self-Evaluation
Program Accessibility-Facilities
Complete a separate form for each facility owned by the city or county grant recipient
City/County: Woodburn CDBG grant#:
Facility Name/Address: Police Department, 1060 Mt. Hood Ave.
YES NO N/A
I. Is this facility accessible to individuals with handicaps
(whether employees or members of the public? ............ _X
J. Briefly describe all services or activities conducted in the facility which are not
accessible to individuals with handicaps, and why.
1. The facility was constructed in 2006 in conformance with Oregon Structural
Specialist Code standards for ADA and is completely accessible. It was noted that
there is no push button device for automatic doors to enter the facility and staff
confirmed the device needed to be removed due to safety concerns with the police
dept. The doors are of adequate width and are pull/push style.
2.
(attach additional sheets as needed)
Describe what actions have been or will be taken to address each of the problems
listed in B. above and list when these steps will be accomplished. Accommodations
made should ensure that individuals with handicaps have reasonable access to
services or activities listed above. Or, if the decision is made that accommodation
poses an"undue administrative or financial burden", state this decision and reasons
for the decision.
1. N/a.
2.
(attach additional sheets as needed)
108
Section 504 Self-Evaluation
Program Accessibility-Facilities
Complete a separate form for each facility owned by the city or county grant recipient
City/County: Woodburn CDBG grant#:
Facility Name/Address: City Parks: Alvah Cowan , 620 Garfield St, Burlingham, 3350
Linda St, Centennial, 900 Parr Road,Dog Park, 900 Parr Road, Downtown Plaza,
Garfield and Haves St, Heritage, 2588 Jamestown St, Mill Creek Greenway Trail,
Legion, 1385 Park Ave, Library Square, 280 Garfield St, Nelson, 1200 Greenview Dr, N.
Front Street, N. Front St, Senior Estates, Astor& Walton St, Settlemier, 400 Settlemier
St, Wyffels Park, Lincoln St
YES NO N/A
K. Is this facility accessible to individuals with handicaps
(whether employees or members of the public? ... ......... —X—
L. Briefly describe all services or activities conducted in the facility which are not
accessible to individuals with handicaps, and why.
1. The Rose Garden at Alvah Crown Park has no path. If a path is installed at a
future date to access flower and picnic table, pathway must be ADA accessible.
2. Burlingham porta-potty restrooms are not the ADA model. City may opt to rent
ADA porta-potty style in the future. The play equipment has a ramp to enter the
play structure and sawdust play area. there are no gravel or paved trails
throughout the park otherwise. Future trails, if installed, shall be ADA accessible.
3. Downtown Plaza is completely accessible. On street parking is parallel parking
and no designated ADA on street parking is provided. City can add on street ADA
parking space in close proximity to the plaza in the future.
4. Legion Park received a grant in 2013 for installation of ADA accessible
restrooms, asphalt pathways, ADA accessible benches and picnic tables and an
accessible playground and equipment.
5. Heritage Park has eight designated parking spaces, none of which are ADA. The
Oregon Structural Specialty Code provisions require one 1) ADA space when ten
(10) or more parking spaces are provided. City can choose to mark one space
ADA. Heritage is in a residential neighborhood and it can be assumed the
majority of users do not use a vehicle to access the park.
6. Mill Creek trail is ADA accessible as it is paved of adequate width except where
floodway or floodplain prohibits paving.
7. Settlemier Park push button ADA in the women's restroom was not workingat t the
time of site visit.
(attach additional sheets as needed)
109
Describe what actions have been or will be taken to address each of the problems
listed in B. above and list when these steps will be accomplished. Accommodations
made should ensure that individuals with handicaps have reasonable access to
services or activities listed above. Or, if the decision is made that accommodation
poses an"undue administrative or financial burden", state this decision and reasons
for the decision.
1. See above.
2.
(attach additional sheets as needed)
110
TRANSITION PLAN
CITY HALL:
A complete remodel for ADA accessibility in compliance with the Oregon Structural
Specialty Code was completed in 2019.
LIBRARY:
No action needed.
AQUATIC CENTER:
No action needed.
PUBLIC WORKS/WATER DEPT:
Push button electronic controls could be added to the front/main entrance if doors
were to be replaced and/or doors could be push style rather than pull style at the time
of entrance if security were to permit this.
POLICE DEPARTMENT:
No action needed.
PARKS:
Alvah Cowan -Has no designated pathways. If a path is installed at a future date to
access flower gardens and picnic table, pathway must be ADA accessible.
Burlingham- Porta-potty restrooms are not the ADA model. City may opt to rent ADA
porta-potty style in the future. While the play equipment has a ramp to enter the play
structure there are no gravel or paved trails throughout the park otherwise. Future trails, if
installed, shall be ADA accessible.
Centennial-No action needed.
Dog Park-No action needed.
Downtown Plaza-Is completely accessible. On street parking is parallel parking and no
designated ADA on street parking is provided. City can add on street ADA parking space
in close proximity to the plaza in the future.
Heritage- Of the eight designated parking spaces, none are ADA designated. The Oregon
Structural Specialty Code provisions require one (1) ADA space when ten (10) or more
parking spaces are provided. City should add one space as a designated ADA. Heritage is
in a residential neighborhood and it can be assumed the majority of users do not use a
vehicle to access the park.
Mill Creek Greenway Trail-Pathways meet ADA accessibility requirements except
where local code prohibits paving within floodways. Parking is via street parking and
neighborhood access only.
Dion-No action needed.
Library Square -No action needed.
Nelson -No ADA designated parking (residential neighborhood)but ramps into the park
are provided.
N. Front Street-No ADA designated parking (residential neighborhood)but ramps into
the park are provided.
111
Senior Estates-No ADA designated parking (residential neighborhood)but ramps into the
park and an ADA path and seating areas are provided throughout.
Settlemier Park-No action needed.
Wyffels-No action needed.
112
SECTION 504 CHECKLIST
The last Section 504 checklist was completed in 2012. Under the direction of City staff, the Mid-
Willamette Valley Council of Governments (MWVCOG) updated the previous Section 504 checklist and
has provided the attached 2020 Section 504 checklist as a service to our member government.
MWVCOG, a member services organization owned by our member governments, has over 20 years
grant administration experience, including conducting Section 504 checklists.
While the 2020 update is comprehensive, staff wishes to note that no new facilities have been added to
the City's jurisdiction since 2012 AND the City of Woodburn completed a comprehensive renovation of
the Woodburn City Hall in 2019 to ensure complete compliance with the Oregon Structural Specialty
Code, included the most current ADA guidelines,to increase accessibility and servicing within the
Woodburn City Hall.
113
WTOODBURN
Ig i�e� Its
Inc orpora teA 1889
July 29, 2025
TO: Honorable Mayor and City Council, acting in its capacity as the
Local Contract Review Board
FROM: Scott Derickson, City Administrator
SUBJECT: Community Project Grant Agreement for Liberty House
RECOMMENDATION:
Authorize the City Administrator to enter into a Community Project Grant Agreement
in the amount of $5,000 annually for five (5) years for fiscal years 2025-26 through
2030-31 for services provided to Woodburn and residents.
BACKGROUND:
Liberty House serves as the Children's Advocacy Center for Marion and Polk
counties, offering specialized assessment services within a safe, comfortable, and
child-friendly environment. Since its establishment in 1999, Liberty House has
delivered child-centered, high-quality assessment services to children when there
are concerns regarding potential harm from sexual abuse, physical abuse, or
neglect.
With extensive expertise, medical professionals conduct thorough examinations
for the children who visit Liberty House. Additionally, specially trained child
interviewers facilitate discussions with the children about their experiences in a
neutral and sensitive manner, ensuring both the objectivity of the assessment and
the child's well-being.
In 2021 , City Staff approached Liberty House regarding the potential
establishment of a medical clinic within the Family Resource Center. However,
after evaluating the site, it was determined that it would not be suitable for a
medical clinic at that time. Instead, it was identified as a viable location for the
prevention services team. Consequently, this team expanded its services to the
site three days a week, thereby enhancing education and outreach efforts in
Woodburn and North Marion County. This expansion was made possible through
funding from the American Rescue Plan Act (ARPA), provided by the City of
Woodburn.
Agenda Item Review: City Administrator_x_ City Attorney_x_ Finance_x_
114
Honorable Mayor and City Council
July 29, 2025
Page 2
In 2023, City Staff and Liberty House reconvened discussions about the possibility
of expanding clinical services to Woodburn and North Marion County.
Conversations with City leadership and the Liberty House Board highlighted the
significant demand for such services, indicating that their expansion would serve
as a valuable resource for community members and law enforcement agencies
alike. In response to these discussions, the City allocated additional ARPA funds to
aid in facilitating the construction and renovation of the clinical site located at
693 Ray Glatt Circle, into a full medical assessment and evaluation location.
DISCUSSION:
To further support youth and families in Woodburn, City staff recommend that the
City Council authorize an annual allocation of $5,000 over the next five years. This
funding will bolster Liberty House's ongoing services in Woodburn and North
Marion County, which encompass prevention and education initiatives, medical
assessments for cases of sexual abuse, physical abuse, or neglect, as well as
comprehensive wraparound services for affected youth and their families.
FINANCIAL IMPACT:
This approval would be funded out of the General Fund in the amount of $5,000
annually for five (5) years for fiscal years 2025-26 through 2030-31 .
115
4�4?4 4'*7 N
g � c!k 9 Item
WWODBURN
Inc orpornreA 1889
July 29, 2025
TO: Honorable Mayor and City Council through City Administrator
FROM: Chris Kerr, Community Development Director
Heidi Hinshaw, Associate Planner
SUBJECT: Council Briefing of Planning Commission approval of a 4-lot
Subdivision application at Tax Lot OS1 W08CC06100
RECOMMENDATION
Staff recommends that the City Council take no action on this item and provides
this summary pursuant to Woodburn Development Ordinance (WDO) Section
4.02.02. The Council may call up this item if desired and, by majority vote, initiate
a review of the Planning Commission decision.
Proposed Development:
The subject property is Taxlot 051 W08CC06100, an undeveloped 0.73-acre site in
the Medium Density Residential (RM) zoning district.
The proposal was a Subdivision application to divide an existing flag lot into 4 lots
with no variances or street adjustments requested or required.
Agenda Item Review: City Administrator_X_ City Attorney X_ Finance_X_
116
Honorable Mayor and City Council
July 29, 2025 (Briefing of Planning Commission Approval of SUB 25-01)
Page 2
1V'W4f9 aYk PROPO ED LOT LAYOUT
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Left: Aerial view of the subject property outlined in red (2025);
Right: Proposed lot layout
Public Hearing Summary:
On July 10, 2025, the Planning Commission held a public hearing for this Type III
application. Neutral testimony was received at the hearing from Iris Z. Amaya at
1035 E. Lincoln St. She requested standing and inquired about potential
disruptions to utilities while the proposed development was under construction
and requested sight-obscuring screening between her property and the new
development.
After closure of the record, the Commission deliberated, discussed Ms. Amaya's
testimony, and ultimately voted unanimously to approve the application with the
conditions recommended by staff in the staff report, with the addition of a
condition to require the requested sight-obscuring screening.
117