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June 23, 2025 URA Agenda CITY OF WOODBU RN FRANK MEMBAN,CHAIR ORLANDO BRAVO,BOARD MEMBER WARD I MARK WILK,BOARD MEMBER WARD II JEN CANTU,BOARD MEMBER WARD III URBAN RENEWAL AGENCY SHARONSCHAUB,BOARD MEMBER WARD IV MARY BETH CORNW ELL,BOARD MEMBER WARD V AGENDA ALMA GRIJALVA,BOARD MEMBER WARD VI J U N E 23, 2025 - 6:45 P.M. City Hall Council Chambers -270 Montgomery Street 1 . CALL TO ORDER 2. ROLL CALL 3. CONSENT AGENDA A. Urban Renewal meeting minutes of June 9, 2025 1 Recommended Action: Approve the minutes. 4. PRESENTATIONS None. 5. PUBLIC HEARINGS None. 6. GENERAL BUSINESS A. URG #2025.03 - 563 and 573 N. Front Street I Mendoza 3 Recommended Action: Approve the Building Improvements Program (BIP) application from the owner of the property located at 563 and 573 N. Front Street, Nereida Mendoza & Jose Mendoza, (Applicants), in the amount of $4,812, 50% of the overall cost for installation of a fence in the rear (alley side) of their properties in an effort to reduce on going vandalism and dumping as well as to provide improved security for their tenants; for a total project cost of $9,625. B. URG #2025.04 - 397 N. First Street I Cosmetology School 17 Recommended Action: Approve the Building Improvements Program (BIP) Grant Application from the owner of the property located at 397 N. First Street, Celestina Chacon Quintero, (Applicant), in the amount of $50,000. This project includes an interior and exterior redevelopment of the property for use as a Cosmetology School, with a total investment of $780,750. C. Building Improvements Program Guideline Revisions 40 June 23, 2025 Urban Renewal Agency Page i Recommended Action: Approve the revised City of Woodburn Building Improvements Program Guidelines, as recommended by the Downtown Advisory Review Subcommittee (DABS). 7. PUBLIC COMMENT 8. ADJOURNMENT October 28, 2024 URBAN RENEWAL AGENCY BOARD MEETING MINUTES JUNE 9, 2025 DATE COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, JLTNE 9, 2025 CONVENED The meeting convened at 6:45 p.m. with Chair Lonergan presiding. ROLL CALL Chair Lonergan Present Member Cantu Present Member Cornwell Present Member Schaub Present Member Grijalva Present Member Wilk Present Member Bravo Present Staff Present: City Administrator Derickson, Assistant City Attorney Killmer, Assistant City Administrator Row, Economic Development Director Johnk, Special Projects Director Wakely, Community Development Director Kerr, Public Works Director Stultz, Public Affairs and Communications Manager Guerrero, Finance Director Turley, Human Resources Director Gregg, Community Relations Manager Herrera, City Recorder Pierson, Executive Legal Assistant Bravo, CONSENT AGENDA A. Urban Renewal Agency minutes of May 12, 2025. Motion: Schaub/Cornwell... adopt the Consent Agenda. The Motion passed with the following vote: Members Schaub, Bravo, Grijalva, Cornwell, Wilk, and Cantu voting "aye." [6-0] PUBLIC HEARING Fiscal Year(FY) 2025-26 Woodburn Urban Renewal Agency Budget Adoption Chair Lonergan declared the hearing open at 6:46 p.m. for the purpose of hearing public input on the Agency's Budget for Fiscal Year (FY) 2025-26. City Administrator Derickson provided a staff report. No members of the public wished to speak in either support or opposition of the budget. Chair Lonergan declared the hearing closed at 6:47 p.m. A RESOLUTION ADOPTING THE CITY OF WOODBURN URBAN RENEWAL BUDGET FOR THE FISCAL YEAR (FY) 2025-26; MAKING BUDGET APPROPRIATIONS; AND IMPOSING THE TAXES City Administrator Derickson provided a staff report. Motion: Schaub/Cantu... approve the resolution adopting the budget and capital improvement plan, making appropriations, and imposing taxes for FY 2025-26. The Motion passed with the following vote: Members Schaub, Grijalva, Cornwell, Bravo, Wilk, and Cantu voting "aye." [6-0] Page 1 —URA Board Minutes, June 9, 2025 1 URBAN RENEWAL AGENCY BOARD MEETING MINUTES JUNE 9, 2025 ADJOURNMENT Motion: Schaub/Cantu ... move to adjourn. The Motion passed with the following vote: Members Schaub, Grijalva, Cornwell, Bravo, Wilk, and Cantu voting "aye." [6-0] Chair Lonergan adjourned the meeting at 6:48 p.m. APPROVED FRANK LONERGAN, CHAIR ATTEST Heather Pierson, City Recorder City of Woodburn, Oregon Page 2—URA Board Minutes, June 9, 2025 2 D Bu a N UP. �/f�/ <t June 23, 2025 TO: Urban Renewal Agency (URA) FROM: Downtown Advisory Review Subcommittee (DABS) Jamie Johnk, Economic Development Director SUBJECT: URG #2025.03 - 563 and 573 N. FRONT STREET I MENDOZA RECOMMENDATION: Approve the Building Improvements Program (BIP) application from the owner of the property located at 563 and 573 N. Front Street, Nereida Mendoza & Jose Mendoza, (Applicants), in the amount of $4,812, 50% of the overall cost for installation of a fence in the rear (alley side) of their properties in an effort to reduce on going vandalism and dumping as well as to provide improved security for their tenants; for a total project cost of $9,625. BACKGROUND: Both buildings are occupied - 563 N. Front St houses Fernando's Hair Salon and 573 N. Front Street, Santa Ana's Restaurant. The rear/alley side of the properties are consistently vandalized with tagging as well as garbage and other items being dumped. To mitigate these ongoing challenges, the property owners are proposing to install a movable fence to prevent access. Ms. Mendoza has met with the city Planning Department and has completed and submitted the necessary permitting documents for approval. PROPOSAL: The Applicant has provided three (3) estimates and would like to accept the lowest estimate from MJ's Roofing & Construction in the amount of $9,625. • Rick's Custom Fencing $ 9,837.38 • MJ's Roofing & Construction $ 9,625.00 • Natalys Construction $16,940.00 FINANCIAL IMPACT: The FY 2024-25 Urban Renewal Building Improvements Program budget has sufficient funds to approve this $4,812 grant request. 3 Program Criteria: • The properties are located at 563 and 573 N. Front Street and within the Urban Renewal District. • The proposal complies with the Woodburn Development Ordinance. Any necessary permits will be obtained from the city. The project encourages greater marketability of the Urban Renewal District. • The proposal will complement the existing and surrounding community. The project will be complimentary to the existing building as well as the surrounding buildings. • The Urban Renewal Program specifically identifies fapade repairs and window upgrades as an eligible improvement within Woodburn's Urban Renewal District. Summary and Conclusion: The Program is intended to encourage and assist business and property owners to invest in the Urban Renewal District. This Application reflects the intent of the program by making improvements to the property and maintaining the useful life of the building. Conditions of Approval: 1. Invoices must be submitted for reimbursement. No grant money will be disbursed until the project is completed and is approved by the Agency. 2. Grant funds may be used for materials and services provided by licensed contractors. 3. Projects shall be completed within one year of approval to be eligible for reimbursement. Grants provide for a single payment after receipts are provided and all completed work is accepted by the City. 4. Licensed contractors will complete all work. Attachments: • Building Improvements Application URG #2025.03—563 and 573 N. Front Street (Mendoza) Page 2 4 J a s ("', "I DOWNTOWN N ADVISORY REVIEW OJ IEco 'II m irr'IE:IE MINUTES IFIR OMI TRE:IIJNE 12, 2025 MEETING Attendees: Tom Florner-Chair, Mary Beth Cornwell, Lisa EHsw, oirt °Staff: Kaylah, Mti axwell, jaIl rie Jlcrhmiik,aarniile Zai"nriiin ruests "elvet Morning Creative (Nick and Chelsea) Minutes fironm May 8, 2025; Mary Beth moved) o approve; VLilsa seconded. Motion passed. Discussion It�elr>ms,: • Video of DAlRS IProyects; Nick and C:IhweRsea (Velvet Morning Creative)shared the progress, footage of the DARS video. • Rlecoin mendlaitfons fro,m URA to IProgiranw Gulidlelliilnes:: I ARS disCulssed receimI"nendaltiiion to edit throe BuIlding improvement Pro ralm'mo IUldellHn�es to include a clllawuse that the urban, renewal program would cover a, percentage of the lowest bid. DisCLlssololn follllo °ed,. Lisa moved to add the followiiing to the Building IIirnplrowreinents Progralrrm Guidelines ",Shou'Id Hie opplicmrmt ch,o sse to select a bid other than, the lowest sru mm"mrtted and requests consideration for urban reri,ewal to match tPue corresponding rant percentage, o alecmr ommd concise)rustiafieotrcu,ru will be reqmriired. Otherwise, the Urban Renewal Program wig poy no more thou the.grant prograrru percentage ( ) of the fowest fui suu rruutted.',° Mary IBeth seconded,, Motion, passed.. Staff will)I Ilwmaalae edits to,the Praglralmma Cuuidelines and Application and send to D,ARS folr review. After which,the edliiits,will l Vie referred to the Urbaln IPelnie all) Agency at their(next meeting. (Note— Edits were (presented to DABS vial ernad on June 13, 2025 arud staff received a Ip p roar 13-0, IDOWN70WN ADVISORY Y IREVIIIIEWSUBCOMMIT-FEE (DARS) ll!E!NE 12,21025 VM11EEPNG MINUTES' Page I of 2 5 • Btflldliling lirnpiroveinnents Application: UIRG #2025,.03, — 5563 &. 573, N. IFront Street (Mendoza): M,air y Beth moved to approve the award in,the arnOLint of.$4,812; Lisa sec>onded. Motion pssecl,, URG#2025,.014— 397 N,, First Street(Cosimietollogy Scho6): Lisa moved to approve the grant aiwarcl of$50,0100 iiin the 2025-26,FY bUdget period, Mary Beth,seconded,. Motiloin passed. • Fars de Rrcjiecls:� ID 36�3, N., Front Street—Transformation Center: Staff shared fagade paint conicepts., DABS membeirs had conselnSLIS of appirovalof the s,6lected fagade concept. Next Meefin&: July 10, 2025 A dj otp rne& ILliisa im,ove d to adj o u r n the meefl ng; Mary 13B eth seconded. M eet:i ing adjou r n ed., IDOWN70WN ADVISORY REVIEW S UBCOMM ITTEE i(DAIRS JUNE 12,21025 II IEETNG MINUTES Page� of 2 Building Improvements Program APPLICATION [:]Smafll Girant [:]Large Girant 1:11-olan (Fee$150 ElDesign Ser-ViCeS�FEIEI$50) APIP ILIA 1CAINIT 111411FOIRMAT1101IN FOR OFFICE USE ONLY Nainie': Nereida Mendoza&Jose Mendoza Application Dat&: Phone; 650-484-9492 Approval Date: Tax IIIG injuniber. Amount Awarded: PIROREIRTY OWNER 111141FORIMAT110,11\1 Propeily Address: 573 & 563 N Front St Name: Santa Ana Mexican Food & Fernan pljone�Enqiaill:citycertifiedbackflow@gmail.com Address: 573 & 563 N Front St city: Woodburn st:CA zi;p: 97071 Owner's Sign-atuire:�� Ap �" �� Date:6/4/25 BIL115111INHIESS AINID/OI IPPO.11IIECT I1NIFC1IRIMATIIt:IrIUN Name of BLIShIeSS: Santa Ana/ Fernandos Salon Business Owner's Name: Nereida Mendoza and Jose Address-573 & 563 N Front St Phone-650-484-9492 city Woodburn 'State: CA Zip:�97071 Type of BUSiness: Upper Floor Use: PIRC.19C)SED IIIVIIIPIIR(.-.1 VlEIrvIlEINTS, Improvements Type: Ellinteribr IImproveirnneants Exterior hiproveimients 1:10ther Descripbon: Wood-sliding-fence behin&buitdii ig to block off back space h u, gettin-g-vandalized ............................................................-............................................... -------------------------------------- ................................. ------------------------------------------1-1.............................. EstiMialed Cost of lmprovernjents: 8,000-10,000.00 ARplocation Fee coffected By: Pr 00' N Date,: 7 CEIRTIIFIICATIIOI1M I13Y APPI.._IICAINT The Applicant certifies that all information provided in this application is true and complete to the best of the Applicant's knowledge and belief. The Applicant represents to the City that this Agreement has been duly authorized by all necessary action on the part of the Applicant and no other corporate or other action on the part of the Applicant is legally required. If the Applicant is not the owner of the property to be rehabilitated, the Applicant certifies that it has the legal authority to sign and enter into an agreement to perform the proposed work on the building. Evidence of this legal authority must be attached. Applicant acknowledges and agrees the Agency shall have no obligation to pay any persons providing materials or performing labor or to cause the release of any mechanics or other liens that may be recorded against the above property in connection with the proposed improvements. , 06/4/25 Applicant's Signature Date ACKIMO L.EII:DGIIABITT BY PROPERTY OWNER(if different thanA Nacant) The Property Owner hereby acknowledges all the above terms of this application and agrees that the Agency shall have no obligation to pay any persons providing materials or performing labor or to cause the release of any mechanics or other liens that may be recorded against the above property in connection with the proposed improvements. 'LX-0- "Y 'ILLZ2- 06/4/25 Property Owner's Signature Date 8 RICKS OMMMMMEEMMMMEED Neddy Mendoza 06/02/2025 573 N FRONT ST WOODBURN OR 97071 Invoice No . (650)484-9492 (650)484-9492 EST : 505743 Email : neddycuevas@icloud . com >>> ESTIMATE INFO COPY. . . Pricing subject to change . <<< Qty UN Description Price Amount WOOD ROLL GATE 6 EA Core Drill Concrete 2 Hole Min 150 . 00 900 . 00 1 CUSTOM WOOD ROLL GATE 2608 . 00 2608 . 00 6 EA Labor To set post 3 ' deep 175 . 00 1050 . 00 6 EA 5 "x5 "x9 ' Fir pressure treated 35 . 69 214 . 14 44 LF 6 ' solid style Fence Package 68 . 99 3035 . 56 Inland Cedar 5/8"x6" boards Complete Installation -6 EA 4"x4"x8 ' Fir , #1 Pres . Treated 14 . 99 -89 . 94 1 LABOR TO HANG GATE & HARDWARE 1500 . 00 1500 . 00 GALV . HARDWARE 8 EA 1- 5/8"orl-7/8" Safe-T Line TrBr 12 . 30 98 . 40 4 EA 1 5/8" 5" safe-T Rear wheel As 37 . 43 149 . 72 2 EA 6" Dia Res Dbl wheel Assembly 33 . 75 67 . 50 1 EA 1- 5/8"xl-7/8" Rolo Latch , stl 14 . 52 14 . 52 4 EA 1- 5/8" Safe-T Gate Stop 4 . 41 17 . 64 4 EA 1- 5/8"x12 ' Tubing Post 40 . 66 162 . 64 8 EA 2 - 3/8"or2 -7/8" Safe-T Line TrBr 13 . 65 109 . 20 subtotal = $9837 . 38 Continued on next page . . . w,w-w-.,R*Icks,F'enicin�g.,�C,OM 4543, SE TV Hwy 178,55 NE H 9s y St. 8755PortlandRd. NE 1 NE I oiurtlFll P'laun I dl ed' 9120 WCleairwater Ave., Hfllbboro,,OR Gresham,OR Sailem,OR Vancouver, nnne wijdc,,WA 9 RICKS OMMMMMEEMMMMEED ORS t 0,88 WA# RICKSCF9,9KB Neddy Mendoza 06/02/2025 573 N FRONT ST WOODBURN OR 97071 Invoice No . (650)484-9492 (650)484-9492 EST : 505743 Email : neddycuevas@icloud . com >>> ESTIMATE INFO COPY . . . Pricing subject to change . <<< Qty UN Description Price Amount ESTIMATE TOTAL 9837 . 38 w,w-w-.,R*Icks,F'enicin�g.,�C,OM 4543, SE TV Hwy 178,55 NE H 9s y St. 8755PortlandRd. NE 1 20 NE I oiurtlFll P'laun I dl ed' 91 0 WCleairwater Ave., H llbboro,,OR Gresham,OR Sailem,OR Vancouver, Kennewick,WA 10 MXS Roofing & Construction LLC "When Quality & Experience Matter" Licensed, Insured, Bonded CCB# 233401 PH: 971-977-2152 Email:mjsrc13@yahoo.com Estimate Client: Date: June 2,2025 Nereida Mendoza Estimate Number: 25-557 573 N Front St.Woodburn Oregon 97071 Estimate Valid until: June 3,2025 Prepared by: Jenny Ojeda Upon accepting estimate we will provide you with a contract and state required documents to sign if required. Description Build top cap privacy 6x20 double sliding gate with handles, metal frame and rolling wheels, build 21 feet of privacy fence with top cap. Materials: 4x6x10,2x6x8,2x4x10 pressured treated wood,western red cedar flat top pickets,double metal gate frame,fence brackets,nails,screws,concrete mix, rot block post wrap, two gate handles. Total: $9,625.00 Estimate accepted by: Date: If estimate accepted we will need 50%down and the remainder 50%at close of project. Debris from work done will be cleaned up and removed. Emailed: THANK YOU FOR YOUR BUSINESS! 11 Prepared For Mendoza , f Natalys Construction Llc Estimate # 53 Woodburn, Oregon 97352 Date 06/11/2025 Phone: (971) 216-1289 Email: geramhdz@yahoo.com Description Building Fence Mendoza 573 N Front st, Woodburn Oregon Scope of work: -Approx 44ft with two doors each 1 Oft -These doors will slide -The frame will be metal -There will be a design on the top part of the fence painted black with ceder fence. The total for this project is $16,940.This includes labor, materials and clean up. Subtotal $0.00 Total $0.00 City of Woodburn OFFICE USE ONLY Community Development Department File Number(s): 270 Montgomery Street Woodburn, OR 97071 m V Phone:503-982-5246 FNC Email:planning@ci.woodburn.or.us Permit Application for a Fence or Freestanding Wall Solicitud Para Cerca o Muro Fences are subject to Section 2.06.02 of the Woodburn Devleopment Ordinance Las cercas estan sujetas a /a Secci6n 2.06.02 de/a Ordenanza de Desarrollo de Woodburn General Information//nformaci6n Genera/ Project Address/Direcci6n def Proyecto: , IV 4 1 . , Landowner/Propietario: i Vt L#LdA fl T# Mailing Address/Direcci6n Postal: ❑ Same as Project Address/Lo mismo def Direcci61 del Proyecto Phone #/Te/efono: q 4# 1' E-mail/Direcci6n Cibernetica: ® ,0111r.t'q/-m...tuCCJI" Applicant/So/icitante: Eame as Landowner/Lo mismo def Propietario Mailing Address/Direcci6n Postal: Phone #/Telefono: E-mail/Direcci6n Cibernetica: Ci®t®1 C e,,1.1tlt®1,.,,totbttc fe- tU u Fee: No Fee Required Attachments/Accesorios Requeridos ❑ Height of the fence or wall/Altura de /a cerca o muro:_�g . -f-h.. ❑ Construction materials/Materia/es de const#fff CYJO:Yl L�J.J/ ❑ Site plan showing the location of the fence or wall, existing easements on the property, and wetlands and floodplains if applicable /(Plan mostrando /a ubicaci6n de/a cerca o muro y servidumbres existentes en /a propiedad y hume/da/es y 1/anuras a/uvia/es, si es aplicab/e) Continued on page 2I continua en /a paging 2 Certification/Certiticaci6n City of Woodburn Fence or Freestanding Wall Application- Revised August 2020 Page 1 of 2 13 I hereby declare that as applicant or landowner, I have read the foregoing application and know the contents of the application to be true. Por la presente, dec/aro que coma solicitante o propietario, he /efdo /a solicitud anterior y se que Jo contenido es verdad. Note: If Applicant is different from Landowner, Applicant must also obtain Landowner certification. Landowner's Signature/Firma def Propietario: Applicant's signature/Firma def So/icitante: 9 Print Name/ �"criba en /etrci de mo/de: runt Name/Escrt�baen 4etra de mold'e: 6Se N/f 0 d.A_)IJQK..Me Date/Fecha: Date/Fecha: STAFF USE ONLY Para Uso de Personal Solamente Zone: DvisionClearance standards met. Notes: Approved/Aprobado D Denied/Negado Date: Reviewer: Signature of Reviewer: Make sure you know where underground utilities are located. Call 811 Before You Dig! Pii JTIUITY KWIFICATION CENTER City of Woodburn Fence or Freestanding Wall Application- Revised August 2020 Page 2 of 2 14 05/23/25 (E)CONCRETE APRONS (E)DRAIN — — ALLEY (E)FENCED TRASH ENCLOSURES PROPERTY LINE 20 00' PROPERTY LINE 22.50' 7�7- X X X X X X (E)DUMPSTER (N)4 PANEL CHAIN LINK FENCE,6' EQ EQ ' EQ EQ HEIGHT,TWO ROLLING BYPASS CENTER SECTIONS (E)JRAVEL SUVFACE (E)BUILDING 553 N. (E)BUILDING 563 N. ( (E)BUILDING 573 N. (E)BUILDING 575 N. FRONT ST. FRONT ST. FRONT ST. FRONT ST. 0 o I o 0 0 0 0 0 0 w w w z z z J J J ry Id d d I.._.._...I � � ( � 7---1 (E)STAIR ACCESS a a a r--i ON ADJACENT LOT r___'I I -- F-i I I PROPERTY DINE 20 q0' PROPERTY LINE 22�� UP I I (E)TREES N FRONT STREET (� 1 SITE PLAN 1"= 10'-01, SCALE 1"=10'-0" 0' 5' 10' 20' aeea architecture.ine 15 PROJECT: NEW FENCING&GATES 573 N Front St,Woodburn, OR 97071 16 W4 �01-)�ac zN Vmd" ' arr R' I S S J Re"eod .49ew& lfm June 23, 2025 TO: Urban Renewal Agency (URA) FROM: Downtown Advisory Review Subcommittee (DABS) Jamie Johnk, Economic Development Director SUBJECT: URG #2025.04 - 397 N. FIRST STREET I COSMETOLOGY SCHOOL RECOMMENDATION: Approve the Building Improvements Program (BIP) Grant Application from the owner of the property located at 397 N. First Street, Celestina Chacon Quintero, (Applicant), in the amount of$50,000. This project includes an interior and exterior redevelopment of the property for use as a Cosmetology School, with a total investment of $780,750. BACKGROUND: Ms. Quintero purchased the property at 397 N. First Street with the goal of opening a cosmetology school. This will require complete redevelopment of the interior of the building (see detailed description attached); updates to the exterior of the building while preserving the historic characteristics; installing a new roof and gutter; energy efficient windows; ADA improvements; and bringing the property up to current city codes. The city applied for an Oregon Main Street Revitalization Grant (OMSRG) on behalf of the project and had committed $50,000 of URA funds as a local match. The OMSRG was not awarded to this project, however urban renewal funding is available in the 2025-26 budget. The application submitted for your consideration outlines the exterior improvements which total $126,000. PROPOSAL: The Applicant provided two (2) bids along with the architect's estimate per the OMSRG submission which has been submitted with this funding request. Ms. Quintero plans to contract with Jensen Roofing and Construction on this project. • Engineering Estimate $768,585 17 • Jensen Roofing & Construction $780,750 • CAB Construction $704,375 FINANCIAL IMPACT: The FY 2025-26 Urban Renewal Building Improvements Program has budgeted $50,000 for this project. Program Criteria: • The property is located at 397 N. First Street and is within the Urban Renewal District. • The proposal complies with the Woodburn Development Ordinance. Any necessary permits will be obtained from the city. Off, The project encourages greater marketability of the Urban Renewal District. • The proposal will complement the existing and surrounding community. The project will be complimentary to the existing building as well as the surrounding buildings. • The Urban Renewal Program specifically identifies fagade repairs and window upgrades as an eligible improvement within Woodburn's Urban Renewal District. Summary and Conclusion: The Program is intended to encourage and assist business and property owners to invest in the Urban Renewal District. This Application reflects the intent of the program by making improvements to the property and maintaining the useful life of the building. Conditions of Approval: 1. Invoices must be submitted for reimbursement. No grant money will be disbursed until the project is completed and is approved by the Agency. 2. Grant funds may be used for materials and services provided by licensed contractors. 3. Projects shall be completed within one year of approval to be eligible for reimbursement. Grants provide for a single payment after receipts are provided and all completed work is accepted by the City. 4. Licensed contractors will complete all work. URG #2025.04—397 N. First Street (Quintero) Page 2 18 Attachments: • Building Improvements Application URG #2025.04—397 N. First Street (Quintero) Page 3 19 W4 ,�D B u R,N' Q, �J f DOWNTOWN ADVISORY REVIEW SUBCOMMITTEE MINUTES FROM THE DUNE 12, 2025 MEETING Attendees: Tom Flomer-Chair, Mary Beth Cornwell, Lisa Ellsworth Staff: Kaylah Maxwell, Jamie Johnk, Jamie Zamrin Guests: Velvet Morning Creative (Nick and Chelsea) Minutes from May 8, 2025: Mary Beth moved to approve; Lisa seconded. Motion passed. Discussion Items: • Video of DARS Projects: Nick and Chelsea (Velvet Morning Creative) shared the progress footage of the DARS video. • Recommendations from URA to Program Guidelines: DARS discussed recommendation to edit the Building Improvement Program guidelines to include a clause that the urban renewal program would cover a percentage of the lowest bid. Discussion followed. Lisa moved to add the following to the Building Improvements Program Guidelines "Should the applicant choose to select a bid other than the lowest submitted and requests consideration for urban renewal to match the corresponding grant percentage, a clear and concise justification will be required. Otherwise, the Urban Renewal Program will pay no more than the grant program percentage (°o) of the lowest bid submitted.'; Mary Beth seconded. Motion passed. Staff will make edits to the Program Guidelines and Application and send to DARS for review. After which the edits will be referred to the Urban Renewal Agency at their next meeting. Note— Edits were presented to DARS via email on June 13, 2025 and staff received approval 3-0. URG #2025.04—397 N. First Street (Quintero) Page 4 20 • Building Improvements Application: o URG #2025.03 — 563 & 573 N. Front Street (Mendoza): Mary Beth moved to approve the award in the amount of$4,812; Lisa seconded. Motion passed. o URG #2025.04—397 N. First Street (Cosmetology School): Lisa moved to approve the grant award of$50,000 in the 2025-26 FY budget period; Mary Beth seconded. Motion passed. • Facade Projects: o 363 N. Front Street—Transformation Center: Staff shared facade paint concepts. DARS members had consensus of approval of the selected facade concept. Next Meeting: July 10„ 2025 Adjourned: Lisa moved to adjourn the meeting; Mary Beth seconded. Meeting adjourned. URG #2025.04—397 N. First Street (Quintero) Page 5 21 V uyw. 11 ND w4""r rtJj'J' Budding III �r m ntProgram� APPLICATION I :ttl l tt,1vtl.(Ff tw,1 NtlYlw tl rYr f,tl.I1t N� wq lg Y r "q; l P1RUm.ANI If 1INI 0f1 AIIII FOR 07 CE USE 0ML.1r" Naarreo Clellesttuin1a'Charor QILAIMerc Applltmramon l:;ate`. F"h'Pu„;11nc (503)&94._35,,76 ArtUX'ICYwal WC 7@x I Itl41w9rn�°1d'�IMw ArvoXpRnlltll d"4waird eaFt PRICal"'FIF,fV 1,"VWRFR INFIDRIOATICAN ................................................................................................................................................................................................................................................................................................................................................................................................................................... IFru w u't 31 1 1stt vtreett,,Wociim115umn, 1R P7�LI71 fl"mums CIlrialhurna Properties, LILL:.... phawawc�NErpglil 1(503)g,84-35.7r�;"o�e�c5�a4��MiY innr�ul. e � ................................................................................................................................................................................................................................................................................................................................................................................................................................. a°wddire 397 IN. '1st.SttreaP, Ciltt!y Woodburn 3i. CIR Lip: 97071 Corne(s Signature u � '` Date:: Lu5,,a"'1p3dt2025" OR Ilr'I.1jIrk11'III III II"11KYRI tiBPt If11001 Name, r�„tb Celeste Center, LLB` Y�M�tlNu�' � ,'"�11e�tunaa�Ilr�aain N',�v.tunttero o"yrfs:lrrr;* 192 McLaUgphlliin DIIVe, Phawm (503)934._35,,715 City: Wcma ihaltrn Stas!: OR ZIP 97071 TVpt-.of flwrI coamettollogwy School 11'pp�r r�la�aar 1iae: Wa, PROPOSED III PROYIEINIII-IIPiI15 Imprimernerls.Tope J3 lurtterir"r lirmprovaIMMIS ;g E�xledcx limnpurerwenmentts 13 Other f3encriplirsnm 1) Replace(E)w ndowwse ww f do;wa.rlfale-pare viinyll rep llaceinnroeirt vnwiindrws( 35wF.+ 7Im GIC fee= 42'k,� ?:) Repllaoe (Ere extt;encir dears with new.,,iirstrllat,ed exterior dmrs($71k+-$1.4k:GIG fewe $8 4k,) ) Remove(IE)hoofing&replace wmrrthi rew a�richul,ectrurall shurrpgle rocfin g($?,2 1 k,+ e.42k G fee= 39.52k:) .. — ,, Remove&irep,lamwe ewuslin,g gutters&fw'A�mrtwnspOLAS wwitth new pmomUPtts& mat ($4 5k.+13,131Yk�$4., ^4�" � � �einalls — .BF- 5'; Reir e6stmg cerneniokiiau.nse selwccc,as meeded 41 2"k +$131.4•k.1,3C t,II— 5,2 4k,) ,5y lPsint.endure extenor of Lull iungp($25k.+ 545k.GC fee=5,30k, Fdtinmumtteai nm,rtt of Imps npeemmmerrtm:$1(213,,,900 URG #2025.04—397 N. First Street (Quintero) Page 6 22 CERTIFICATION BY APIPUCANT The Applicant tertifles that all Information prowWed in W5 apiplilcmion is tirve aind complete to the besa of the AppHcant's kirvowle4gft and Wlef, The Alpiplicarit replesents to t'll 0tv that, this Agirf�e.,nnenrr has been duly authonzed lby all niecLssarq action,on the partof the ApIl and no other corporate or other action on the part of the Applicant is le,gally required.if the Applicant is not the awner of the property to be rahobIlitated, the Appkint mrtifies that it hal;tn,e le-gall awthority io Ogm and enter lme)aft agreeme mit to perform the propose.4 work on the boRldling. EvIi.leince of III Illegal authoirlity must II anached- Applicant acknowliedges and agrees the Agency shall I no, albNgation, to pay imV persons proviffling materials or perforining labor oir to cause,the irellease of:any irnechanics or other Heins FlknA-—y -'.g"JiT1Gt k"Inc"41buy" in"Prp—Hrn-Mlh thp m—p—H 0513012025 ApplIlicant's,Signature Date ACH'�60WILEEX31MEN'T RY PROPERFY 0114INER(if,*ffereat fkanApfWconf) Th,e Property Ownev heirel>y acknowledges all the al tvi'm of thi5 application and mgree that the AgericV 01,01 fiave irlmti Obligation to pay any I proviOiing vnatorijals vir performwig 14L*r or to cause the relm**f•Diny rneclhank,s or other liR%1hat MAY im recorded apinst the a,bove ll 1.,wrty in(C'Mirleftion with Rine proposed i rn provemei'its Property Owner's$ign4t,Ure Date URG #2025.04—397 N. First Street (Quintero) Page 7 23 Cosmetokiqy School Sw,pe of Work 397 North 1st Street Wood bU rn, 0 R 97071 Owrrer& Gelestina and Luis Quintero scope� This project is all interior tenant improveryient, rofolf,dofor, and window replacement to,all existing wood franned klildillq mistrUt-qed ill 1937, The rreW Use will be cosmetology training for approximately 12-15 students.tits, The StUdents will be learning hair CLIttirIq barberinq,, esthetics, nails and associated aclivities, The baservent will be used primarily for mechanical eqUipfYient and storage, The central corridor will retrain as tfie prirnary axis rL,Itlllillq east and west. Over the years, MILIltip,le,Walls have been added to,develop offices. Orr the SOLIth side of the bUildilig, tfie MaPrity of the walls nUrIllilIg north to SOLIth will be demialished to,establish the,large, prinriary classrooryi, The north b,01111dary of the classroonrii will be the existing corridor wall, The SOLIth lo,aLlrldary olf the classrooms will be the,existing exteriorwalls. The existing exteriorwindows will be replaced with vinyl windows that reflect the character olf the single pane,gridded, cloUble hLIllg, wood windows brut address current desires for thermally isolated„CIOUble pane windows, The new vinyl windows will be single,hLing, la me, insulated g lass with grids. The existing trims will remain or be repaired to match tfie existing profile,where necessary. The north side olf the b1lilding Will UtiliZe the existing' all locations to,establish rooms to,1101ISe a bIlSirreSSOffiCe, esthetician 1`00TY11, rralliCUre and pedicure roorr, colorldy-e StUdio, arld administrators' oiffice, The existing toilet rooms on the west side of the b1lildillq south of the administrators' office will remain, The existing kitchen, located in the,9011thwest corner will befall renavated to, a=mmicKlate a new refrigerator, new sink, new millwork irICIL[ding base cabitlet% Upper cabblets, and 001intertops, and a stacking washe0dryer. There will be seating on stools at a wall milaUllte'd 001intertop to,the west. The windows will be the saryiie,size and configuration constructed olf Updated miaterials, The trims has irreparable weather damage and will be replaced in its entirety to,resemble the existing, profile, T Ire bat h r(yory sa ndw ic[led between t Ire West wa I I of the cl ass roorvi and east wa I I Of the kitc Ire n will be renovated by flipping the location olf the existing shower and existing janitor PILImbing in order to access the janitor from the rna i n corridor.'This a I lows a f LI I I I a it itor sink with eq LI i pfirle tit storage that.is i rlde pe nde tit olf the bath room, T he toilet wi I I re mi a i n and the h a rldwash i lig si 11 k w il I move closer to,the SOLIthern exterior wall. The rnain entry, north exterior door, and West exterior door locations will be maintained with new wood doors replicated in style but fitted with 10W-e, CIOUble P,arle illSLIlated glazing and URG #2025.04—397 N. First Street (Quintero) Page 8 24 accessible hardware. The interior reception window is essentially in the saryiie locatioll altholigh new millwork and glazing will be Used, The interior walls in the east portion elf the bilildilIq will be deryliolished to,accoryllrylodate a new fully accessible client toilet rooryi, f0tir sharylpoo,chairs, and LIP,t0i SiX Styling StatiOlIS, The existing carpet olver vinyl coryiposition the will be rernoved throlighOlIt the bililding and replaced with ILIXUry vinyl plank, [11 tfre PUblic spaces a painted, 8'base with shoe, and base cap, will be installed on the wall at the floor elevation, The Semi-pliblic sp,aces will have a painted, 6" MIDF base with shoe, Wet areas will have a painted, 6" PVC base sealed to,the floor and' call, All rooryis will receive new paint on the walls and ceiling, The bathrooryi,toilet sore's, and kitchen will have a the wainscat with epoixy paint above at wet walls for easy sanitation, Millwork will be plastic larninate or flax-seed-p,aftel larYlillate With SO,lid SUrrace tops, Where existing interior doors can be relocated or reLISed, they will be salvaged and reinstalled. Hardware will be ITeW t0i ffleet CUrrent accessibility mqUireryients. On the exterior, the existing stL,10001 will be patched where necessary. New handrails and guard rails will be installed to, meet accessibility mqUireryients, The existing brick detailing will be protected and maintained while the StLIC001 and wood trimi will be p,aintec. New bicycle lockers will be installed 0,11 the SOLIth west corner in an iIIC0I1Sp,iCL10,L19 IOCati011 at the to olf the raryip, URG #2025.04—397 N. First Street (Quintero) Page 9 25 PROJEGT�.Restorarlori of 1,97 1111.Rmt Street,Woa,dbuirn PROJECT BUDGET DESCRIPTION FST111111ATE DESCRIPTION Ill I E�ll!^11 DIR("I D Sl S�� Cul cam rele wvmi rhw*t wh idqyw,&weL,,I airod ear.ir,exmirim ei nry for b k: conclew mWowcuttilljg $ 6"MD qcllraV.K: Ilernoloolle Izvel of curnIpmition roufim,,,r,and insfwA,30 lbm mynthevioc undeirkylufln't,newdrij.I e&,ae anld„M.de fta4hngs,new plumbrigverhts, flm,fililigg,"p"Iyeal arclh nx:wiaL llud,Repuaxmrmllt $ 3,d,tpTU mernbiania on Nitirod and dcyw�jp;xsuh; rIew G" 2 4,,'MD wmid da"nsp)uh Debi is lll?�nmdaL $ t"'MD ComMucton debiis removivi and durnipsteirs rentak:oA, Swcco llspaiirs $ Hirie,avae ivl&atud LawBcap ngivnd llk,6�:datkpni $ 20,0CH) Ilernomold irri,,atiun systemurnd in�Pmffl inlawirm:Ijuding Uivmdsm:apin� Slah wmid RaNirog 10,000 diawiim,,ps I:xteir bir Pairibrg 25,0N3 Stucco jppa.intngm,oumd the bujkling Windu:yws(phi gaid TUSCafly V11001 $ 35"MD ljdisementwindqyms Sawcutfiim,ll�and limstali dgklp F,grms Window exil'in,the Fgler MILkywh $ 24,0CH) bmwmerht I:xter icir Doors $ 20,0CH) BucfgNA(kI,,3exhnkpr dciar�iiro compUance wilh city wjpm:ificatons I:xter icir L49 Wnl; $ $ 5,0CH, Geneial Cuim.sw:tm I:eea $ 42,0CH) Extefjlo�x S�ubtot�at Cosh 222,08_ 114 11 E1111110111 II liM3l& Ilernolevia'IN,flooring,cabirmyn,wiHirIlh,1.Aurlilbing wncl carlpet Pei Inihmim,DemaUtuni $ 1:r,.m ne new poinkm iswaft,ii neiriom waUs,cei Ii ngs,beari I in NP,avklatoi i, I:I afFf ng $ 60,0CH) pei Debi is lll?�nmdaL $ t"'MD ComMucton debiis removivi and durrpsteirs rentak:oA, Ihjii.dli),w Mamtji.s $ 30,(XH) Kiscdlaneous s?,ru cturai.vmrl corinection in.,vteriaN Shomtruck.wmid Mateflabq $ 20,0CH) Srimatfifindi walits and cking iiro vbe nTmockAm'cqn Inihmicn Ilaintim:11 $ 22,0CH) Budgm,qor ii no im 1.4 ntirv,l I:iiro i+I ii Carjpmitry $ 2,v,,G CH) opei ii ng%,V!I,lba,d i iro Wlt m 00 FTM Rl ILI KAlbil IeIs Tfirn Intel im, $ 2,0CH) H U°U: Intmim,Duars, $ 1 fVD BudgmAor invmim ckmm,S;,primemkd cuie arod haldwaire Fllurrilbiirq:l and 1:ixtuires $ BucfgAA(i,,r palmrbiim9 fxtuie� l3a.5erneirri:Mfl I lllljairTM $ Apply fiydir wdk:cernef rt in the lbwierneirrt and epOxv I:Milllt 1:13 mTwl cl acks Cwhimvl $ 30,0CH) Instak cabnlully I:bm:lxicaI. $ 42,MD Omiypni Ru ild ii ig Code,ii icl udm!,D%)fame elecIrk:al ujp rimje�dul i ng I III&I Iatull $ 20,0CH) '"AUS I:lom i n aimd T iIK: $ 32,0CH) Instak Nwring and tik Me alai ng $ '17,000 a: nmamnlro,z $ 2 7,0 CH) Exaiirm and Sevow $ 3,acw Set up HITS ijiijefoi col III acIar Fees Y 2,17,0011) lluKdi ni IPern iNs,estirliate $ 20,U) SDG $ 2&,,000 lntefjlo�x S�dbtot l CoSts 546,405 TOTAL PROJECT ESTIMATE ma,,5w URG #2025.04—397 N. First Street (Quintero) Page 10 26 Jensen Roofing& Construction I 404.5 ParA,Hwq I OR 97032UL +I 50114a IZO 1 E, COM O'WFer r-eiEStina OlLumem E 'T 1::: 031V227J25 Cel,es e Beauty CR7qr4r 2Q7 N F ii r s It ST NDOD&JRN,(DR 9707V Manor ICE I Q I y RAI E 6hl I Perm Its(bul Id ing" "Ai I oin$780,750 i D.00 0 GO PIIILNIMhllbr71g,elernncal, mechanlcalt Demollboin Walls demolitron,F000irs'WIndows"doors 20'DIDID.00 2D,000 GG Concrete SaW CLItling Cut concrele,trEgrass on windowwell(rearp 9 1"DO0.00 3.000 GG Roof a nd flashil r g s Remnowe old rooff,install:030 Lbs undedayment,Install imiew i 32,1DID.00 32,fi 00 GG drip edge fashngs,re,w galbll,e,flashings,new plunnlblng vents,Mashurgs unstallll 50 year airchitect,roof,on sillope,area, and!install 050 MIL TPO on flat roof GUle rs and down spots Remnowe old gute,rs and dawnsootsi aird Iiinstailll ne�w 6 facia i 4,500.00 4,500 GG guter's arc dowspotB Drains and sewer Sen tip AIES p,joes Por fUtdre downspots and Ilow pioints drains t 3,,[100.00 3,000 GAG Frannmng per Percapient Frame inew partItoin walls,u,rrterlorwrallls.,beams,insiallatons 9 GO'D&D.00 OD,000 GG recoirfiguratcr remodel as I specificaficirs Fianniirrg Frame iniew partItoirriwalls,cehngs.,I uinstaJlilations as ec'D&D.00 80,000 GO pllains spe d F catoirs Building materals Miscellaneous building and coninecdon rhiateirials t 3,01,[100.00 3D,000 GAG Hlaul off CQ17sA.rLh*on debris removal and dILIMPSter rE'nUll QDSk 9 31'D&D.00 3,000 GO R'oof I dry rct� Repairargrotoniiie,backoffthc-buillding YXecedarboardsi I'DDD.00 1,000 ccj Scucco Repas Swcco repair around the IdUnldiing 1"DO0.00 3.000 GG Di,ywalll Sirmooth finIsh on walls and opIllings In the rernodell areas t I O'D&D.00 1 D,000 GG lintenior Painfing Budget for ii n b-nor painting t 12,[100.00 12,000 GAG FirJsh Carpentry Laborand mrat-riall O'Udgeticdoset,casewrmdowsand. dooirs 25,D&D.00 25,000 GG operimngs,set in all moinirs lintarrior 7dimini We are g6ing to save as mUrhi We can of the orig irall wrn 2'D&D.00 2,000 GG boards Interior Doors Budgetfoir interior cloors,I solid core, 12,[100.00 12,000 GAG lirrigaton and landsoaping Reirm,owe old irngatcr sisteimin and installl n,ew unciutdling t 2,13,D&D.00 2D,000 GG andscapIng Plunnbmrrg Ntdies BUdget fOIr I u mlDl r g fi XtU re s 2'D&D.00 2,000 GG URG #2025.04—397 N. First Street (Quintero) Page 11 27 Radiri for stairsi BLN'Jgetfoir i-allingsi on entrairi to meet Percipueint V I I 1D,OIDO OG I cleaning cleani dust and any debris catice ffor the rernodpll V 2,000.00 2,0100 GG I cleanIng I le clean allil dUCting IPOSI 00175trUclion V 5,0010.00 5,000 IM dU1=,VC11tS and furnace Exlpinoirjpalrhng Pairi arOlLflnid idne extencrofthe lb,Jldlng V 25,D00.00 25,000 GG In le no r w i III Inasp ment Aplpll y hyd raull ic ce me r t 11 in line,crack s and el I init to siea I V 1,000.00 3,0100 GG is Li rfave Down spots dirilin,; CMIi around the,perimplerto coinnec1down spot drains. V 5,000.00 5,0100 GG Calonets Instaill new cablnets and countertops as I V al 30,000 GG Concrete saw curing Cul concrete,for I on wilinidow well l itom) V 3,000.00 3,0100 GG Egrasswwiindow^ Instaill 4SX48 I grassi wuinidow for eimergeinicy exit in the V 12,,DIDID.00 12,000 GG basament Down spoi diraansi I around the pe6melerto roinneeldown spot dirainis V 5,0010.00 5,000 GG I ari seWer Set tip ABS PiJpeii I fUtUre downs.plats,and Ilow poiii drains V I,DIDTOO 3.000 GG I hardware Provided forinterorand exleiriorcloors V 3,5DID.00 3,600 GG I BUdgetfoir ell,ectricall wlining to meet Perdpient rel plan V 42,BD0.00 42,800 GG specifications and Oregon blitflIdIng 00de,117irlUdes 10,0010 00 ffeir e4e-IJICa11 Upgrades durng discovery cue,to the age of the b Li 11,d i rig I fou n d atior wal I I at baseimentwindow well V 2,000.00 2,0100 GG I Dooms BLNrJgetfoir extencir docris in comollainice with chy V I I 1D,000 GG sp-poiti I I h ng I ri arOlLflnid idne extencir of the I ldli Ing V 25,D010.00 25,000 GG I Carpentry Laborand mateiriall budgeti(cNDset,case windowsand dooirs V 0.00 0 GG Openings,Bel iin Ali rooinnis InSU113tiOn I ow in insulation to tne exlenior walls and instal 1 R.2't to 1he V 21 2D,OIDO GG inlefilor Wallis Flooining I olld carpel foor and iinsLilll new flooring V 21 20,000 OG Pluri Labor and irmiateriallsto pl rmlbdraiins,weinits,water GISTEM V 30,950.00 38,850 GG and sel fixtures for the school,Al I and tttiings fair I sisleiri pilpes and firings forwater sistern All PIL111111bi17g is to inneet Oregoin plumlong code,city regulators and I I Cerantic Nall Tile I in bai V 12,000.00 12,000 GG FVberglass Panefling(I'l Located on the,walls around the Janitor s,inlk 2,0DO.00 2,000.00 I and la,clk I I in the 6assiroorn V 3,DID0.00 3,000 GG Culo,cle cuirtain and mrack: I in estheii V 4,000.00 4,0100 GG To III e I a—e so ne is In 11 u d i ng g ra b I to let I pe r d i s.pe n s e rsi,soalp V 3,D010.00 3,000 GG dlsjpeinis ers,paper towels dispens ears,miri-ors etc I exiing&s1heirs and BUdgetfoir four e'X6171gUshersi and cabinets V 2,,DIDID.00 2,000 GG cabinets I loial For Si Use' V 5,0010.00 5,000 GG Apjplianu�s Refrigerator,wasiher and dryen microwave V 5,000.00 5,0100 GG DV URG #2025.04—397 N. First Street (Quintero) Page 12 28 RolIerWndL7ws silhades Localed cir a III exlerbrwindows V 8,DDD.00 8,000 O'D BIcyclle lockers Localed c�uts,Ide ttre east exItdooir(2) V D.00 0 O'D SDC Sslem developmeril charges i6ty) V I @,DDD.00 1,9,000 O'D Contractor N2e Amount to I paid to a ccrtMclor V I EID'ODD.00 150,000 GO $780,750.0,10 D 1 11LIJ 3,r URG #2025.04—397 N. First Street (Quintero) Page 13 29 CAB,Construction ILLS: ' ft "" 13W Hock Rd.FE Estimate 'UU�V'MWUMI Mctmt MSO,OR 97362 .................... CCB#213W EWe, Egffastel Fhwe 4; 503B4'6485 cabcor_rtmctficr2002Rgmfl.oom 3!'1212925 417 Hum,O'Afteu Celeste lReauty lrtM:t:ute 397 1.1.Ist St- 'kcdbu,n,OR 97071 FL-model Item lbtg' 02 Pemmu"Fee,� Emrrated Pernt.feL-,and Sr.tern DevelopTiew.Chwges 25,000,.,00 28 Demolition DmimeAshing firdstes and deopated w ads.'sNW-cut fcA-new 30,000m c9ening.HaRl w—y&,bn,- 04 Foodn&,ard FDuirdwdcn Bwenixrvo snerpwwfing applied to,iintHicc cf exisling bwen'wem 41375M '"U C5 R-witing MatRqiaLs:and Uabx to frane afl rem el 117,5CO.00 06 IRocff ng Renxve eAting iwfing,Re*ir or tre0ace rcrten fascia bowds- 41,250M Initak inem!50,r.ai'ch cocip wfing on sfppe.,Irt5tAR TPO on gat rcof 07 YAndzw., ImXAL prew'OdirxlGwj,inclu&ng ba-%m gym:wrxJaw 62,5CO.OD CS Sidng Sturco irepwrs avxd inewwndows I'G'OCO.C@ 09 Exterior Dom: lllns-tall 3 rrw extena,docts I 1,250.OD ,I G 111"ier Tdm ard IRau1ir&c I-lew iMR4iw tjim and doolinj irrtatked. Paim grade 56,75G.CO 12 IF%Lwnbing lkw pLunting ard fixujev 52,5C3DD ,14 ElecncA lllns-tail inew eLecAcA�y,,tem for entfire bULding 57,5COM 15 Illreamatcn Eibw in extenwwgi lmutaticn and cefling wrLAanion.,Batt iroAambn 28,75D.00 fcor intedioli, ,16 Dyw9l lllrutalL prem dyA,91 m irreninxkked,areas.SnyAth finish 22,5CO.00 17 Ramt wd Firmsh [ntewiar wd exlLru Ipaamntmg, 56,250.CG Thank you fa,cwsidenng CAB CcmbijC.icn Total Page 1 URG #2025.04—397 N. First Street (Quintero) Page 14 30 CAB Con-struLtion ILLS I XM Hwk Rd. HE Estimate OU Air M Mgea,OR 97 62 .......... ....... ..... CCB 9213W Phone; 503M-6495 cabcon,.;tj%ctxr2DM9*wL.oun 31'1212M5, 417 Hwm/Atdrew G-*esle I&rauty Institute 397 1,.1. In St Wcoz1bum,CR 97071 ........................ ........... Job 0-1106- 'Item TOW 18 IFIcaling i4ewconyTerciai cwpezing 2!5,,OCC.GG 19 Gutterr."Stanmf 11kam lkwgA-ta�s,dmm-rpcuLs.,And irwewIpEi'iiTieto-,tram matei'Oping ded 17,5MOD into,City,tr.,am.ylem 2:1 CaNneo:a Imt.aft c.Nreu and counitertW,,wtwe needed. 37,5CO.OD 231RNsh Hwdwm-e Fbw imerw dbew INw,:iwwe init-Aled.Ckher mixdLarwm:hwdwzu 3,125-00 24 Conm-eR IRatwa� ImuAl ADA railing at exteHor staim and rarrp I 3,715D.00 25 ILA tkw Lwx�,rapjng and ini gat mn sysumn 25,000M 26 Clem Lo Rra ciaamng 4,375,.M Thank ycu fet cmidenrig Ca CcmWx-tine Total $-M4,3715M Page 2 URG #2025.04—397 N. First Street (Quintero) Page 15 31 �J a.8Wg Al r,"p N M1I 5]GNftXM f ° Lu• K W NM oil f y a ks qg 100HOSAD010AVIS03 . � i ri r i �✓� �,� � ��Mx�U W�xx�t4 ��" t4 6��'� aril � � +� °. 4� Ulu MF wJIM, 11AAAR a 4 s rw�u� 0 sw d�„" a°��..d m ..Ygk v. 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BACKGROUND: The City established the Urban Renewal funded Building Improvements Program (BIP) in 2011 . The purpose of the Program (BIP) is to provide assistance to businesses and property owners through grants and design services in an effort to promote improvements to buildings within the targeted redevelopment area. By supporting improvements to the interior and exterior of buildings, the program serves to improve Woodburn's overall economic viability. DISCUSSION: Since inception, there have been revisions made to the program criteria and guidelines, (last revisions July 2019). As BIP applications are received, DARS and staff identify areas where additional revisions to the Program may be required in order to maximize funds and promote additional investment and improvements. At their June 12, 2025, regular meeting, DARS approved revisions to the Building Improvements Program (draft Meeting Minutes attached). DARS is recommending the following addition be made to the "Funding Available" section of the Guidelines: "Should the applicant choose to select a bid other than the lowest submitted and requests consideration for urban renewal to match the corresponding grant percentage, a clear and concise justification will be required. Otherwise, the Urban Renewal Program will pay no more than the grant program percentage (/) of the lowest bid submitted." Agenda Item Review: City Administrator_x City Attorney_x Finance_x_ 40 Urban Renewal Agency Meeting - June 23, 2025 Page 2 FINANCIAL IMPACT: No financial impacts are anticipated with this item. 41 W, QQ,,DBuR,,,N' "", ""', r i'l 1,11 'r, �J f c, ji, I DOWNTOWN ADVISORY REVIEW SUBCOMMITTEE MINUTES FROM THE .TUNE 12, 2025 MEETING Attendees: Tom Flomer-Chair, Mary Beth Cornwell, Lisa Ellsworth Staff: Kaylah Maxwell, Jamie Johnk, Jamie Zamrin Guests: Velvet Morning Creative (Nick and Chelsea) Minutes from May 8, 2025: Mary Beth moved to approve; Lisa seconded. Motion passed. Discussion Items: • Video of DARS Projects: Nick and Chelsea (Velvet Morning Creative) shared the progress footage of the DARS video. • Recommendations from URA to Program Guidelines: DARS discussed recommendation to edit the Building Improvement Program guidelines to include a clause that the urban renewal program would cover a percentage of the lowest bid. Discussion followed. Lisa moved to add the following to the Building Improvements Program Guidelines "Should the applicant choose to select a bid other than the lowest submitted and requests consideration for urban renewal to match the corresponding grant percentage, a clear and concise justification will be required. Otherwise, the Urban Renewal Program will pay no more than the grant program percentage (°o) of the lowest bid submitted.'; Mary Beth seconded. Motion passed. Staff will make edits to the Program Guidelines and Application and send to DARS for review. After which the edits will be referred to the Urban Renewal Agency at their next meeting. Note— Edits were presented to DARS via email on June 13, 2025 and staff received approval 3-0. DOWNTOWN ADVISORY REVIEW SUBCOMMITTEE (DARS) JUNE 12, 2025 MEETING MINUTES Page 1 of 2 42 • Building Improvements Application: o URG #2025.03 — 563 & 573 N. Front Street (Mendoza): Mary Beth moved to approve the award in the amount of$4,812; Lisa seconded. Motion passed. o URG #2025.04—397 N. First Street (Cosmetology School): Lisa moved to approve the grant award of$50,000 in the 2025-26 FY budget period; Mary Beth seconded. Motion passed. • Facade Projects: o 363 N. Front Street—Transformation Center: Staff shared facade paint concepts. DARS members had consensus of approval of the selected facade concept. Next Meeting: July 10„ 2025 Adjourned: Lisa moved to adjourn the meeting; Mary Beth seconded. Meeting adjourned. DOWNTOWN ADVISORY REVIEW SUBCOMMITTEE (DARS) JUNE 12, 2025 MEETING MINUTES Page 2 of 2 43 p " NNNNn POP 0�ruVr �u�� gNN�unpOnur� Building Improvements Program Fun y; City of Woodburn Urban Renewal Program I r tia', 11Ui�II�W. �I �a ll'Gl„ u N M i u i u •'-a 1 Til� /�ni�9 r�9 / n r, , / � r�rh F R9 OODBURN O � I orpvratcd 1889 270 Montgomery Street I Woodburn, OR 97071 Plho ne:: 503-980-63'19 Erna ll:: 44 �ppouuyh 4i?xe, Building Improvements Program Purpose f-the Program The City of Woodburn Urban Renewal Agency is providing an incentive program designed to promote improvement to the buildings within targeted redevelopment areas. By enhancing the appearance of buildings, the program serves to improve the area's overall economic viability. Better aesthetics increase property values, improve the marketability of space within the buildings and draws business and residents to the area. Target Areas The current building improvement program target areas is the within the existing Urban Renewal boundaries (see map attached) with a primary focus to downtown Woodburn. Application Process Applications for the Building Improvements Program will be available from the City's Economic Development Office or online at the City of Woodburn's website (Ittl.:: rnr.ci, rrrrLau„i,ir.ri,. u ). Applicants will be required to complete the program application and provide a project timeline, conceptual or architectural drawings, specifications, and breakdown of costs for the proposed building improvement work. Proposals must pass a threshold review for eligibility and will then be reviewed for quality and impact of the proposed improvements by the Downtown Advisory Review Subcommittee (DABS). After review and consideration, DABS makes funding recommendations to the City of Woodburn Urban Renewal Agency(URA) for final approval. Approval of applications will be considered based on strength of proposals and economic development impact to the community. Eligibility All property and business owners willing to improve the exterior or interior of properties located within the designated urban renewal program area may be eligible to participate. An applicant may leverage Building Improvements Program funds to secure other financial resources. Property owners may receive assistance for more than one building based on funding availability. Business owners must submit a signed acknowledgement from the property owners authorizing participation in the Building Improvements Program. Eligible buildings include any commercial or mixed-use building located within the designated program area (see map attached). New commercial construction may be considered for this program however, additional design review criteria may be required. Individual residences are not eligible for funding. If a percentage of the commercial building is used for residential purposes, consideration may be given for program support for that portion used for commercial purposes. Buildings will not be required to be occupied to be eligible for this program. During the application process, applicants will be required to demonstrate financial capacity to meet the program match-funding requirements and must be current on all property taxes, mortgages, insurance and City utilities. 45 Eligible Activities Building improvement activities must involve the general upgrading of a building's exterior and/or interior with improvements that enhance the overall appeal and preservation of a property. All improvements must comply with the City of Woodburn's design standards and must be approved by the Downtown Advisory Review Subcommittee (DABS) and the Urban Renewal Agency(URA) Board. Examples of Eligible Activities 0 Masonry repairs, tuck-pointing, cornice repair 0 Side and rear building fagades and other repairs to preserve the character and improvements historical significance of architectural details 0 Storefront reconstruction including painting and 0 Interior/exterior lighting and energy stucco repair/replacement efficiency upgrades 0 Window and door repair or replacement 0 Interior renovation and repairs 0 Awnings and canopies 0 Seismic upgrades 0 Roof repairs/replacement 0 ADA accessibility and code related improvements 0 Repair/replacement of gutters and down spouts 0 Restore/repair flooring 0 Construction of decking and stairs 0 Environmental remediation 0 Permanent exterior signage integrated into the 0 HVAC, electrical, plumbing improvements storefront design and repairs Examples of Non-Eligible Activities 0 Unapproved signage 0 Conversion of use 0 Billboards 0 Refinance of existing debt 0 Property acquisition 0 Working capital 0 Parking lots 0 Payment of delinquent taxes 0 Temporary, portable or non-permanent 0 Incomplete, previously funded projects improvements Funding Available Funding is available on a first-come, first-served basis. The maximum grant amount award to be considered is $50,000, per property/per application. There are three (3) building improvements program resources for an applicant to consider, as follows: 0 Grant Program: • Exterior Grant 50% (Excluding sewer and HVAC improvements) M Applicant Match 50% • Exterior Grant: Sewer and HVAC Improvements 25% N Applicant Match 75% • Interior Grant Maximum 25% m Applicant Match 75% • Design Services Grant: Application Required 46 Should the applicant choose to select a bid othei-than the lowest submitted and i-equests considei-alion fbi-ui-ban i-enewal to match the con-espondinq gi,a t pei,centage® a Clem-and concise justification will be i-equh-ed. Olhei,mli e® the lJi-ban Renewal Pi,ogi,ann will pay no nnoi-e than the gi-ant pi,ogi,a pei-centage (%)of the lowest bid submitled. The applicant will be reimbursed by program funds upon completion of the project followed by a site inspection and submission of a "Completed Work Statement" along with the required supporting materials. The project must be completed within twelve (12) months of the grant award. Consideration of a six (6) month extension may be approved by DABS or the URA Board with submission of an Extension Request Form from the applicant along with a project timeline reflecting a completion date. If the grant-funded project is not completed in the timeline specified, the grant will be withdrawn, without prejudice, allowing the applicant to re-apply at a later date. Financing Policies • Reimbursements: All grants are funded on a reimbursement basis following completion of the project. The total reimbursement for all forms of building improvement assistance shall not exceed $50,000 per project. • Site Inspection: Prior to disbursement of grant funds,the City will conduct a site inspection of the property in order to verify that all of the work as prescribed in the funding application has been completed. In addition, the applicant will be required to submit a "Completed Work Statement" along with the required supporting documents in order to process reimbursement. Reimbursement will not be made until the site inspection is made and Statement has been submitted to and approved by the City's Economic Development Director. • Taxes, Licenses and Insurance Requirements: At the time of application, property and/or business owners must be current on property taxes, city fees and utilities and must have adequate property insurance. Recipients of Building Improvement Program funds must adhere to the following during the grant funding period: o If the applicant is the property owner, retention of the property for the duration of the project; grant funds are not transferable. o Maintain property insurance during improvement period. o Operate in compliance with all applicable local, state, and federal codes, laws, and regulations. o Maintain the property improvements after improvements are completed. o Remain current on city and county property taxes for the duration of the project. Non-compliance with any of the above-mentioned items shall be considered in default and may constitute repayment of all or a portion thereof of the grant funds awarded through the Building Improvements Program. Design Guidelines Eligible proposals will be required to conform the Urban Renewal Goals. These goals are provided to assure appropriateness of the proposed work and to provide for compatibility with the Urban Renewal funding criteria. Where appropriate, the City of Woodburn may also require adherence to design standards that complement the historic downtown area and how the proposed improvements impact other the historic significance of the subject property and properties within their vicinity. 47 Urban Renewal Goals to address in the application process include: ❑ Eliminate Conditions of Blight—Address blighted conditions including underutilized land and/or deteriorated buildings and structures ❑ Promote Economic Development— Enhance the downtown's attractiveness as a place to live, work, or seek entertainment ❑ Create Jobs— Bring new employers and employment opportunities to Woodburn ❑ Community Benefit— Create amenities for the Woodburn community ❑ Physical Impact— Improve the attractiveness of the property and downtown Review Committee Applications will be reviewed by DABS to ensure an equitable process and that the application meets all applicable program criteria. After review, DABS will make recommendation to the URA Board to either approve or deny the application. If the application is denied, the applicant has the opportunity to appeal the decision directly to the URA. Architectural Drawings and Specifications Applicants will be required to include a detailed description of the proposed improvements along with architectural drawings and specifications (where applicable) as part of their application. If architectural assistance for design of improvements is needed,the Program provides a Design Services Grant for architectural assistance. Application Requirements Application packages must include enough documentation to illustrate the impact of the project, costs, and compliance with the Urban Renewal Guidelines. Failure to provide required information will delay the review and approval process. Supplemental documents required at the time of application include: A completed application form Written consent from property owner giving permission to conduct building improvements (if applicable) Color photographs of existing conditions Samples of materials and colors to be used and other documentation necessary to illustrate the visual impact of the proposed project Proposed project completion schedule Applicant must attempt to provide three (3) competitive proposals from licensed and bonded contractors for portions of the project that exceed $2,500. If applicant is unable to acquire qualifying proposals, applicant may request in writing consideration of waiver of the three-bid process. Proposals should give detailed information about the work to be completed, the costs, and the project completion schedule. All proposals must include an authorized signature (electronic signatures will not be accepted) as well a CCB#and full address. Once a project is awarded, contractors cannot be changed unless new proposals have been submitted for review and authorization by the DARS. 48 In the event that a property owner is a licensed contractor and is proposing to perform work on their own properties, said property owner must furnish at least two (2) qualifying proposals other than their own for consideration (for projects over$2,500). .000;l Owners and merchants may also perform work on their own buildings; however,they will not be reimbursed for their time while acting as contractor and/or installing material. Material costs and labor of employees are reimbursable if documentation on the number of hours worked on the project by the employees,the rate of pay, etc. is provided. Application Amendment Acknowledging that once improvements are underway circumstances may require changes to the original scope of the project. Therefore, an amendment to an application due to project scope may be considered after award of the grant. An amendment request will be required in writing, prior to work beginning, clearly stating the changes to the project scope and circumstances prompting said change. Review and approval of the amendment by DARS and/or URA Board is required unless circumstances prevent prior notice, at which time applicant must contact City staff prior to work beginning. Request 'for Reimbursement Requirements Reimbursement can be expected in approximately three (3)to six(6)weeks after all of the required documentation has been submitted and reviewed: Completed Work Statement Form W-9 Copies of all paid invoices, canceled checks, and/or bank statements for all of the building improvement work covered by grant.These must equal to or greater than the required grant match (where applicable). All project expenditures must be paid in full.The invoices must be marked paid, signed, and dated by the contractors. Lien waivers cannot be substituted for canceled checks or bank statements. Photographs of completed project. Contact Information For additional information on the City of Woodburn Building Improvement Program, please contact: City of Woodburn Economic Development Department 270 Montgomery Street I Woodburn,OR 97071 Phone: 503-980-6319 Email: j. iMi�.�"..w.j l ir.ik w,od,.l a irirri„w ir„wa s. ti 49 ln Building Improvements Program APPLICATION Ej IExter'icor Graimt Interior Grant M Design Services, APPLICANT NT VI IE'OIRI' f t1i'I0lN FOR OFFICE USE ONLY Name: Application Bate: Phone: Approval I Tax I'D nu.uin7ber: Amon unt Awarde,& PIROPER;rY OWNER IIINFOFuM TION Property Address: Mamie: PhonelElrnaiil: Address- City: St. Ziip:. Ownier's Sigrllaftir& Date: BIIINESS AN ID/ OR PROJIIIIf II NIIF011I 01114 Name of IBrisiiniess: Business Owner's Name: Address: Phone: City: State: Zip: Type of Business: Upper Floor Use: IR iIR01IR13S ED,III M PIII EaI Ilirmprovernents Type: interior Improvements ® Externer improvements ® Other Description: Contractor/Bid Selected: If not the lowest bidder, explain why this contractor/bid was selected: 50 CERTIFICATION BY APPLICANT The Applicant certifies that all information provided in this application is true and complete to the best of the Applicant's knowledge and belief. The Applicant represents to the City that this Agreement has been duly authorized by all necessary action on the part of the Applicant and no other corporate or other action on the part of the Applicant is legally required. If the Applicant is not the owner of the property to be rehabilitated, the Applicant certifies that it has the legal authority to sign and enter into an agreement to perform the proposed work on the building. Evidence of this legal authority must be attached. Applicant acknowledges and agrees the Agency shall have no obligation to pay any persons providing materials or performing labor or to cause the release of any mechanics or other liens that may be recorded against the above property in connection with the proposed improvements. Applicant's Signature Date ACKNP OWLEDGMEN�T BY PROPERTY OWIV'ER ff dfferent than Applicant) The Property Owner hereby acknowledges all the above terms of this application and agrees that the Agency shall have no obligation to pay any persons providing materials or performing labor or to cause the release of any mechanics or other liens that may be recorded against the above property in connection with the proposed improvements. 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