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July 14, 2025 minutes COUNCIL MEETING MINUTES JULY 149 2025 DATE COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON,DULY 14,2025 CONVENED The meeting convened at 7:00 p.m. with Mayor Lonergan presiding. ROLL CALL Mayor Lonergan Present Councilor Cantu Present Councilor Cornwell Present Councilor Schaub Present Councilor Bravo Present Councilor Grijalva Present Councilor Wilk Present Staff Present: City Administrator Derickson, City Attorney Granum, Special Projects Director Wakely, Community Development Director Kerr, Community Services Director Cuomo,Police Chief Millican,Public Works Director Stultz,Community Relations Manager Herrera, City Recorder Pierson MOMENT OF REFLECTION Mayor Lonergan noted that the Fourth of July was about a week and a half ago and it was our country's 249'anniversary with next year being the 250th. He mentioned that there had been a significant amount of noise during the celebrations and shared that, according to the Fire Chief, a few structural fires had occurred due to improper methods of extinguishing fireworks. The Mayor expressed his appreciation to the Fire District for their commendable response and efforts. Randy Westrick, 515 Jana Ave., stated his concerns regarding fireworks in Woodburn and that they are out of control. Mayor Lonergan stated that he heard there was a great turnout at Centennial Park and City Administrator Derickson added that there was estimated to have been 5,000 people that attended the event. City Administrator Derickson noted that there has been a noticeable increase in fire activity recently, including several grass fires in addition to those on the Fourth of July. He emphasized that fire season has begun and appears to be more intense than in previous years. Mayor Lonergan reported that the Second Friday event in Downtown took place last Friday and noted that the art show at the museum was excellent. ANNOUNCEMENTS Mayor Lonergan made the following announcements: Page 1 - Council Meeting Minutes, July 14, 2025 COUNCIL MEETING MINUTES JULY 149 2025 • The City Council Meeting /Community BBQ is scheduled to take place on Tuesday, July 29, 2025,at 6:00 p.m.to coincide with Music in the Park. During that meeting the following people will be recognized: — The Nancy Kirksey Award will be presented to Pastor Luis Molina — Special Acknowledgment to Representative Munoz — The Mary Tennant Award will be presented to Public Works Director Curtis Stultz PROCLAMATIONS/PRESENTATION National Night Out - Council President Schaub read a proclamation calling on citizens to support the 2025 42"d Annual National Night Out and declaring August 5,2025, as the 2025 42"d Annual National Night Out. Woodburn Golf Club 100 years — Mayor Lonergan read a proclamation celebrating 100 years of Woodburn Golf Club and encouraged the entire Woodburn community to join in celebrating this historic milestone at the 100-Year Anniversary Festivities at Woodburn Golf Club on Sunday,July 20, 2025. A representative from Woodburn Golf Club provided information on the 100-year Anniversary festivities and thanked Mayor Lonergan for the Proclamation. Fiesta Mexicana Court - Community Relations Manager Herrera introduced the Fiesta Court and provided the City Council with information on the programs and events they have been involved with. Each member of the Fiesta Court introduced themselves and provided information on Fiesta Court programs that they participated in and information about Fiesta Mexicana Events. CONSENT AGENDA Mayor Lonergan requested that the K-Bron Brewing liquor license application be moved off the Consent Agenda and moved under General Business. A. Woodburn City Council minutes of June 23, 2025, Motion: Schaub/Cornwell... approve the consent agenda as presented. The Motion passed with the following vote: Councilors Schaub, Cornwell, Wilk, Bravo, Grijalva, and Cantu voting "aye." [6-0] PUBLIC HEARINGS Legislative public hearing: WDO modifications regardingF loodplain Management Regulations Mayor Lonergan reopened the hearing at 7:3 8 p.m. for the purpose of hearing public input on the WDO modifications regarding Floodplain Management Regulations.Community Development Director Kerr provided a staff report. City Attorney Granum explained staff s recommendation to delay adopting a final decision at this meeting despite FEMA's deadline. She added that many jurisdictions are also delaying adoption and that the risk to the City in losing its NFIP designation is low. No members of the public wished to speak in either support or opposition. Mayor Lonergan closed the hearing at 7:57 Page 2 - Council Meeting Minutes, July 14, 2025 COUNCIL MEETING MINUTES JULY 149 2025 p.m. Motion: Schaub/Cantu... Council close the record and continue the item until such time as the active litigation is resolved upon which time staff will bring the item back to the Council for final consideration if necessary. On roll call vote the Motion passed with the following vote: Councilors Schaub, Cornwell, Wilk, Bravo, Grijalva, and Cantu voting "aye." [6-0] LIQUOR LICENSE APPLICATION K-BRON BREWING COMPANY Mayor Lonergan noted that the applicant had done some painting work at his house last year and he only recently heard of their brewery plans. He stated his concerns with the applicant having a liquor license approval recommendation from the City Council about a year ago, but the business never opened,and it raised questions for him about whether we need to confirm that there is an establishment before we recommend approval of a liquor license. City Attorney Granum explained that the previous license might not have been finalized with OLCC or may have expired, so the applicant had to reapply. Community Development Director Kerr added that the business has scaled back its original plan and is now getting ready to open with a smaller setup. Motion: Schaub/Wilk... Recommend that the OLCC approve the Liquor License Application for K- Bron Brewing Company Woodburn, Oregon. The Motion passed with the following vote: Councilors Schaub, Cornwell, Wilk, Bravo, Grijalva, and Cantu voting "aye." [6-0] COUNCIL BILL NO.3283-A RESOLUTION ESTABLISHING A PARK AND COMMUNITY CENTER NAMING AD HOC COMMITTEE THAT WILL PROVIDE NEW AND UPDATED NAMES TO BE CONSIDERED BY THE CITY COUNCIL FOR ADOPTION. LOCATIONS INCLUDE SITES REFERRED TO AS WOODBURN MEMORIAL AQUATIC CENTER, DOVE LANDING PARK, BOONES CROSSING PARK, SENIOR ESTATES PARK, AND CENTENNIAL PARK DOG PARK Schaub introduced Council Bill No. 3283. City Recorder Pierson read the bill by title only since there were no objections. Community Services Director Cuomo provided a staff report. On roll call vote for final passage, the bill passed unanimously with Councilors Grijalva, Wilk, Bravo, Cornwell, Schaub, and Cantu voting "aye" [6-0]. Mayor Lonergan declared Council Bill No. 3283 duly passed. Motion: Schaub/Cantu... appoint the committee members identified in this staff report, Mayor Lonergan, and City Councilors Cornwell and Bravo to the Park and Community Center Naming Committee. The Motion passed with the following vote: Councilors Schaub, Cornwell, Wilk, Bravo, Grijalva, and Cantu voting "aye." [6-0] SALE OF SURPLUS PROPERTY LOCATED BETWEEN S. SETTLEMIER AVE AND S. FRONT STREET City Attorney Granum provided a staff report. Page 3 - Council Meeting Minutes, July 14, 2025 COUNCIL MEETING MINUTES DULY 149 2025 Motion: Schaub/Cornwell... authorize the City Administrator to enter into a purchase and sale agreement and execute all documents necessary to transfer the title of City owned property located between S. Settlemier Ave and S. Front St, Woodburn, OR 97071 (tax lot 051W18BC09000) to No Toran by means of a Property Line Adjustment Deed. The Motion passed with the following vote: Councilors Schaub, Cornwell, Wilk, Bravo, Grijalva, and Cantu voting "aye." [6-0] AWARD OF CONSTRUCTION CONTRACT FOR THE 2025 PAVEMENT MAINTENANCE PROJECT Public Works Director Stultz provided a staff report and noted that the costs of the contract were incorrect in the staff report and the actual amount$392,109.75. Motion: Schaub/Cantu... award the construction contract for the 2025 Pavement Maintenance Proj ect to the lowest responsible bidder, Knife River Corporation Northwest, in the amount of$392,109.75. The Motion passed with the following vote: Councilors Schaub, Cornwell, Wilk, Bravo, Grijalva, and Cantu voting "aye." [6-0] COUNCIL BRIEFING OF PLANNING COMMISSION APPROVAL OF A DESIGN REVIEW, PRELIMINARY PARTITION, AND VARIANCE APPLICATION PACKAGE FOR "MCHA FARMDALE APARTMENTS" AT 1219 & 1233 W LINCOLN STREET (TAX LOT 051W07CB09300) The City Council declined to call this item up. CALL-UP BRIEFING: PUBLIC ARTS AND MURAL COMMITTEE APPROVAL OF PAMC 2025-02, A PUBLIC ART INSTALLATION ON WOODBURN SCHOOL DISTRICT PROPERTY AT WASHINGTON ELEMENTARY SCHOOL The City Council declined to call this item up. CITY ADMINISTRATOR'S REPORT The City Administrator reported the following: — Attended the Oregon City County Managers conference. Some of the topics of concern were budget challenges,housing,and the legislature's inability to pass a transportation bill. He added that he was able to brag about Woodburn and picked up some good ideas to bring back as well. — Noted that fire season seems to be heightened this year and the City will work on communicating that to the public. MAYOR AND COUNCIL REPORTS Councilor Grijalva thanked staff for organizing the bootcamp and appreciated the opportunity to meet members of the City's various boards. Councilor Cantu stated that she attended the 4th of July Chuck Wagon breakfast hosted by the Kiwanis Club, which had a great turnout. She expressed excitement about the new disc golf activities planned at Legion Park. She added that she has submitted her application for National Night Out and looks Page 4 - Council Meeting Minutes, July 14, 2025 COUNCIL MEETING MINUTES DULY 149 2025 forward to hosting neighbors in the community. Councilor Wilk asked how we can follow up on items that are brought to the Council through public comment, specifically Randy's comments regarding fireworks. City Administrator Derickson stated that the City does have the authority to ban fireworks, but it is difficult to enforce. He added that he can forward his firework research to Council. Council Wilk also inquired about the request from Terri Berkey Gonzalez for a lot line adjustment and how we process that request. City Administrator Derickson stated that the City is exploring ways to support the project through permitting, legislative efforts, and timelines, while maintaining its policy against directly subsidizing development. Councilor Schaub stated that Woodburn should be proud and reminded people to stay hydrated and look out for their neighbors during the heat. Councilor Cornwell stated that she attended the Second Friday event, and it was very nice, and she looks forward to more. She also attended the Chuck Wagon Breakfast and had nice time. She asked who the Grand Marshal was this year and Mayor Lonergan answered that it is Reyna Lopez from PCUN. EXECUTIVE SESSION Mayor Lonergan entertained a motion to adjourn into executive session under the authority of ORS 192.660 (2)(h) and ORS 192.660 (2)(f). Motion: Schaub/Wilk... move into executive session under the authority of ORS 192.660 (2)(h) and ORS 192.660 (2)(f). The Motion passed with the following vote: Councilors Schaub, Cornwell, Wilk, Bravo, Grijalva, and Cantu voting "aye." [6-0] The Council adjourned into executive session at 8:43 p.m. and reconvened at 9:10 p.m. Mayor Lonergan stated that no action was taken by the Council while in executive session. ADJOURNMENT Motion: Cornwell/Schaub ... move to adjourn. The Motion passed with the following vote: Councilors Schaub, Cornwell, Bravo, Wilk, Grijalva, and Cantu voting "aye." [6-0] Mayor Lonergan adjourned the meeting at 9:10 p.m. APPROVED 1� Page 5 - Council Meeting Minutes, July 14, 2025 COUNCIL MEETING MINUTES DULY 149 2025 FRANK LONERGAN, MAYOR i ATTEST Heather Pierson, City Recorder City of Woodburn, Oregon Page 6 - Council Meeting Minutes, July 14, 2025