June 9, 2025 minutes COUNCIL MEETING MINUTES
JUNE 99 2025
DATE COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF
MARION, STATE OF OREGON, JUKE 9,2025
CONVENED The meeting convened at 7:00 p.m. with Mayor Lonergan presiding.
ROLL CALL
Mayor Lonergan Present
Councilor Cantu Present
Councilor Cornwell Present
Councilor Schaub Present
Councilor Bravo Present
Councilor Grijalva Present
Councilor Wilk Present
Staff Present: City Administrator Derickson, Assistant City Attorney Killmer, Assistant City
Administrator Row, Economic Development Director Johnk, Special Projects Director Wakely,
Community Development Director Kerr, Police Chief Millican, Public Works Director Stultz, Public
Affairs and Communications Manager Guerrero,Finance Director Turley, Human Resources Director
Gregg, Sergeant Ward, Deputy Police Chief Shadrin, Executive Legal Assistant Cortes, Community
Relations Manager Herrera, City Recorder Pierson, Executive Legal Assistant Bravo
ANNOUNCEMENTS
Mayor Lonergan made the following announcements:
• City Hall and the Library will be closed on June 19, 2025, in observance of Juneteenth. Transit
hours will be 9:00 a.m. to 3:00 p.m. The Aquatic Center will be open regular hours.
• The City Council Meeting /Community BBQ is scheduled to take place on Tuesday, July 29,
2025, at 6:00 p.m. to coincide with Music in the Park.
SWEARING-IN CEREMONY
Mayor Lonergan provided the Oath of Office to Police Chief Millican. City Administrator Derickson
congratulated Police Chief Millican and stated that he has full support from the Council, staff, and the
community. Police Chief Millican thanked the city council, the city leadership, and all the staff of the
Woodburn Police Department and the community for placing their trust in him.
Police Chief Millican provided the Oath of Office to newly promoted Deputy Police Chief Andy
Shadrin.
Police Chief Millican provided the Oath of Office to newly promoted Sergeant Ben Ward.
PRESENTATIONS
Pastor Luis Molina, Woodburn Foursquare Church Senior Pastor and Chaplain for first responders,
thanked City Administratro Derickson for his love, his commitment, integrity and compassion for
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COUNCIL MEETING MINUTES
JUNE 99 2025
people and acknowledged his role in helping create a safe and beautiful environment for all residents.
He then presented the City Administrator with artwork from a local young artist.
Mayor Lonergan Called for a 20 Minute Recess at 7:18 p.m. and the City Council reconvened at 7:44
p.m.
CONSENT AGENDA
A. Woodburn City Council minutes of May 12, 2025,
B. Woodburn City Council and Woodburn Charter Review Committee Meeting minutes of May 8,
2025,
C. Woodburn Charter Review Committee Meeting minutes of May 30, 2025,
D. Acceptance of a Public Utility Easement and Right of Way at 2540 &2600 Newberg Highway
(Tax Lots 052W12DB03600 & 3700),
E. Traffic Photo Enforcement Report—February through April 2025,
F. May 2025 Development Activity Report.
Motion: Schaub/Wilk... approve the consent agenda as presented.
The Motion passed with the following vote: Councilors Schaub,Bravo, Cornwell, Wilk, Grijalva, and
Cantu voting"aye." [6-0]
PUBLIC HEARINGS
Fiscal Year (FY)2025-26 City Budget Adoption
Mayor Lonergan declared the hearing open at 7:47 p.m. for the purpose of hearing public input on the
Fiscal Year(FY)2025-26 City Budget Adoption. City Administrator Derickson provided a staff report.
Mayor Lonergan asked if any member of the public wished to speak in support of the Fiscal Year(FY)
2025-26 City Budget Adoption.No members of the public wished to speak in support.Mayor Lonergan
asked if any member of the public wished to speak in opposition to the Fiscal Year(FY) 2025-26 City
Budget Adoption. No members of the public wished to speak in opposition. Mayor Lonergan closed
the hearing at 7:52 p.m.
Fiscal Year 2025-26 Resolution Regarding State Revenue Sharing
Mayor Lonergan declared the hearing open at 7:52 p.m. for the purpose of hearing public input on the
Fiscal Year 2025-26 Resolution Regarding State Revenue Sharing. City Administrator Derickson
provided a staff report. Mayor Lonergan asked if any member of the public wished to speak in support
of the Fiscal Year 2025-26 Resolution Regarding State Revenue Sharing. No members of the public
wished to speak in support. Mayor Lonergan asked if any member of the public wished to speak in
opposition to the Fiscal Year 2025-26 Resolution Regarding State Revenue Sharing. No members of
the public wished to speak in opposition. Mayor Lonergan closed the hearing at 7:54 p.m.
COUNCIL BILL NO.3280-A RESOLUTION ADOPTING THE FISCAL YEAR(FY)2025-26
BUDGET; MAKING BUDGET APPROPRIATIONS; AND CATEGORIZING TAXES
Schaub introduced Council Bill No. 3280. City Recorder Pierson read the bill by title only since there
were no objections from the Council. City Administrator Derickson provided a staff report. On roll
call vote for final passage, the bill passed unanimously with Councilors Grijalva, Wilk, Bravo,
Cornwell, Schaub,and Cantu voting"aye" [6-0]. Mayor Lonergan declared Council Bill No. 3280 duly
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JUNE 99 2025
passed.
COUNCIL BILL NO.3281-A RESOLUTION DECLARING THE CITY OF WOODBURN'S
ELIGIBILITY AND ELECTION TO RECEIVE STATE REVENUE SHARING
Schaub introduced Council Bill No. 3281. City Recorder Pierson read the bill by title only since
there were no objections from the Council. City Administrator Derickson provided a staff report. On
roll call vote for final passage,the bill passed unanimously with Councilors Grijalva, Wilk, Bravo,
Cornwell, Schaub, and Cantu voting"aye" [6-0]. Mayor Lonergan declared Council Bill No. 3281
duly passed.
AWARD OF CONSTRUCTION CONTRACT FOR THE WOODBURN HIGH SCHOOL
FRONT STREET SAFE ROUTES TO SCHOOL PROJECT
Special Projects Director Wakely and Public Works Director Stultz provided a staff report. Public
Works Director Stultz reported that Mayor Lonergan received a letter from Union Pacific outlining the
ongoing collaboration between Union Pacific and the City regarding railroad safety.
Motion: Schaub/Cantu... award the construction contract for the Woodburn High School Front Street
Safe Routes to School project to the lowest responsible bidder,Turney Excavating,Inc., in the amount
of$569,574.75 and approve an additional $113,915 in contingency for potential change orders that
may arise during construction for a total award of up to $683,490.
The Motion passed with the following vote: Councilors Schaub, Cornwell, Wilk, Bravo, Grijalva, and
Cantu voting"aye." [6-0]
LETTER OF INTEREST FOR JOINING THE BOARD OF THE MID-WILLAMETTE
VALLEY HOMELESS ALLIANCE AND APPOINTING COUNCILOR WILK AS
WOODBURN'S REPRESENTATIVE ON THE BOARD
City Administrator Derickson provided a staff report.
Motion: Schaub/Cornwell... authorize the City Administrator to sign and submit a Letter of Interest
on behalf of the City of Woodburn to join the Board of the Mid-Willamette Valley Homeless Alliance
and appoint Councilor Wilk to serve as Woodburn's representative on the Board.
The Motion passed with the following vote: Councilors Schaub, Cornwell, Wilk,Bravo, Grijalva, and
Cantu voting "aye." [6-0]
AWARD OF CONSTRUCTION CONTRACT FOR THE 2025 SINGLE-PLY RE-ROOF
PROJECT
Public Works Director Stultz provided a staff report.
Motion: Schaub/Cornwell... award the construction contract for the 2025 Single-Ply Re-Roof Project
(City Hall Annex Building) to the lowest responsible and responsive bidder, Roof Toppers, in the
amount of$189,838.00 and approve an additional$30,000 for this project as a contingency for potential
change orders that may arise during construction for a total award of up to $219,838.00.
The Motion passed with the following vote: Councilors Schaub, Cornwell, Wilk, Bravo, Grijalva, and
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JUNE 99 2025
Cantu voting"aye." [6-0]
CITY ADMINISTRATOR'S REPORT
The City Administrator reported the following:
• Thanked the City Council for their time and effort in reviewing and approving the annual
budget, noting it is a detailed and time-consuming process.
• Thanked the Council for affirming the hiring of Jason Millican as police chief and participating
in a competitive and thorough selection process,noting that their involvement added credibility
and helped ensure a strong start for the new chief.
• Thanked the first responders who worked hard to fight a tire fire south of town on a 100' day.
MAYOR AND COUNCIL REPORTS
Councilor Grijalva thanked the people who are removing the ash trees that have been affected by the
Bore Ash Beetle.
Councilor Cantu congratulated Police Chief Millican. She also congratulated the 388 Woodburn High
School graduates.
Councilor Wilk applauded the North Marion Senior Center at the Emanual Lutheran Church and all
the good work they do in the community. He added that they will be having a rummage sale on June
28th
Councilor Schaub shared her appreciation for Scott and his strong dedication to the City and its staff.
She added that she is proud to serve on the City Council and be supported by such a committed team.
She congratulated Scott, Police Chief Millican, Deputy Police Chief Shadrin, and Sergeant Ward.
Councilor Bravo congratulated Chief Millican and Scott, stating both recognitions were well deserved.
He added that, although new to the Council, it already feels rewarding to be part of such a dedicated
team.
Councilor Cornwell stated that the Council has come a long way and expressed gratitude for the
teamwork and shared goals.
Mayor Lonergan congratulated Chief and Scott, calling both recognitions well deserved. Mayor
Lonergan noted that at the previous meeting he mentioned that Councilor Bravo did not attend Oregon
State, the paper incorrectly reported that he did. He confirmed that Councilor Bravo is a University of
Oregon graduate. Mayor Lonergan reported on recent events and meetings attended over the past
month, including:
• Woodburn Little League's First Responders Night, where firefighters threw out first pitches
across multiple fields.
• Willamette Valley Realtors Association meeting along with the Mayors of Salem and Keizer
and the discussion was on residential building in the cities. He added that it was easy to be
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COUNCIL MEETING MINUTES
JUNE 99 2025
proud of what is going on here in Woodburn.
• Woodburn High School's awards ceremony, where $7.7 million in scholarships were
distributed to graduates. The City,through the Public Arts Committee, awarded scholarships to
Yazmin Lopez Chavez, Hailey Helzer, and Bill Cortes.
• Spoke at the Woodburn Opportunity Center, which continues to grow and fundraise
successfully.
• Two ribbon-cuttings: one for the remodeled Fire District facility,which includes city-supported
public art, and another for the reopening of the Metropolis coffee shop which is under new
ownership.
• Recognized the long-awaited opening of Amazon's facility in Woodburn, congratulating all
involved in making it a reality.
Executive Legal Assistant Bravo announced that the Boot Camp training for members of all City
committees, boards, and commissions is scheduled for Friday,June 27. The event is open to all current
members and will provide valuable information for new appointees.
ADJOURNMENT
Motion: Cornwell/Schaub ... move to adjourn.
The Motion passed with the following vote: Councilors Schaub, Cornwell, Wilk, Bravo, Grijalva, and
Cantu voting "aye." [6-0]
Mayor Lonergan adjourned the meeting at 8:31 p.m.
APPROVED
FRANK LON' GAN, MAYO V_
ATTEST Pik"
_
Heather Pierson, City Recorder
City of Woodburn, Oregon
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