Res. 2248 - Charter Review Committee COUNCIL BILL NO. 3276
RESOLUTION NO. 2248
A RESOLUTION ESTABLISHING THE CITY OF WOODBURN CHARTER REVIEW
COMMITTEE
WHEREAS, the City of Woodburn's Charter is equivalent to the constitution
for the City; and
WHEREAS, the voters of Woodburn adopted the most current City Charter
in November 1982; and
WHEREAS, the City Council desires to establish a Charter Review
Committee for the purpose of evaluating the existing City Charter and providing
any recommendations for changes to the City Council; and
WHEREAS, this will be a temporary committee, meeting as necessary over
the next 2-4-month period; and
WHEREAS, the City Council may later choose to accept all or part of the
Committee's recommendations) and take any and all actions necessary to
adopt ballot titles and refer proposed Charter amendments to the voters; and
WHEREAS, all meetings of the Woodburn Charter Review Committee will
be noticed and open to the public; NOW, THEREFORE,
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. A City of Woodburn Charter Review Committee ("Committee")
is hereby established for the purpose of advising the City Council on proposed
amendments to the Woodburn City Charter and the possible referral of said
amendments to City voters at the future November 2025 election.
Section 2. The Committee will consist of the following members: the Mayor,
three (3) City Councilors, and two (2) at-large members. The City Council,
therefore, appoints to serve as members of the Woodburn Charter Review
Committee, the following individuals:
Frank Lonergan, Woodburn Mayor
Mark Wilk, Woodburn City Councilor, Ward II
Sharon Shaub, Woodburn City Councilor, Ward IV
Alma Grijalva, Woodburn City Councilor, Ward VI
Kathy Figley
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John Zobrist
Section 3. The Committee will be an official public body of the City of
Woodburn and shall be governed by Oregon Public Meetings Law and other
applicable statutes. Meetings of the Committee will be publicly noticed and
minutes shall be kept in accordance with applicable law.
Section 4. The Committee shall be subject to and follow the Expectations
of the Charter Review Committee, attached as Exhibit A.
Section 5. Should the Committee determine that changes to the City
Charter are warranted, it shall prepare and submit a report of recommended
draft amendments to the City Council, who may then, in their discretion, advance
any recommended Charter amendments to the voters.
Section 6. The Committee shall terminate at the time charter amendments
are voted on by the people of Woodburn, unless the Committee determines
changes are not warranted. In such case, the Committee shall terminate when it
makes such report to the City Council.
Approved as to Form:
City Att/ney Date
APPROVED:
Frank Lone an, Mayor(�/
Passed by the Council
Submitted to the Mayor
Approved by the Mayor zoz-s—
Filed in the Office of the Recorder
ATTEST:-
Heather Pierson, City Recorder
City of Woodburn, Oregon
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RESOLUTION NO. 2248
EXHIBIT A
Expectations of the Charter Review Committee
I. PURPOSE.
The primary function of the Charter Review Committee ("Committee") is to
review the existing Woodburn City Charter ("Charter") to determine if it will
adequately serve the interests of the community into the future. The Committee
is to review, evaluate, and recommend to the City Council any Charter
amendment(s) it deems necessary or prudent, or recommend no changes to
the Charter.
The Committee will have the following advisory duties and responsibilities:
a) Serve as an advisory body to the City Council concerning the preparation
and adoption of Charter amendments;
b) Inform and educate the community about the process and purpose of
the City Charter and the importance of the Charter; and
c) Solicit community input concerning the City Charter.
II. MEMBERSHIP.
The Charter review committee shall consist of 6 voting members who shall be
appointed by the Council. The Committee will consist of the following members:
the Mayor, three (3) City Councilors, and two (2) at-large members.
A Committee Chair and Vice-Chair will be selected from the membership of the
Committee at the Committee's first scheduled meeting. The Chair presides at all
meetings and signs all correspondence on behalf of the Committee. The Vice-
Chair will perform the duties of the Chair in their absence.
Committee members will serve at the pleasure of the Mayor.
III. SCOPE OF REVIEW.
The Committee is authorized to review the entire Charter, using the most recent
League of Oregon Cities Model Charter as a template, and to make
recommendations to the Council on any aspect of the Charter. In addition, staff
would recommend that the Committee provide specific recommendations on
the following issues/subjects:
a) The City Administrator's Duties & Functions and the Residency Requirement
for the City Administrator;
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b) The Mayor's Duties & Functions at Council Meetings;
c) The procedures and methods for removing Councilors from Office; and
d) If time allows, consider whether to recommend a separate ordinance that
would establish and set a financial stipend for future elected officials.
IV. MEETINGS.
The Committee will be an official public body of the City of Woodburn and shall
be governed by Oregon Public Meetings Law and other applicable statutes.
Meetings of the Committee will be publicly noticed and minutes shall be kept in
accordance with applicable law.
Meetings dates will be set as determined by the majority of the Committee
members. Meetings will be held in the Woodburn City Council Chambers at City
Hall. Meetings will be open to the public. At the discretion of the Chair, the
Committee may designate certain time during meetings to accept public
comment on the Committee's work and the Charter review process.
V. DECISION-MAKING.
A quorum must be present at Committee meetings to conduct business and is
necessary to adopt a motion. A majority of the members of the Committee will
constitute a quorum.
The Committee Chair will strive to reach consensus of the Committee whenever
possible. Motions on proposed changes to the Charter constitute tentative
approval of such changes pending approval of a final report that contains all the
recommendations to the City Council. The Final Report shall be completed and
delivered to the City Administrator on or before June 30, 2025, whereafter, the
Council shall review the Committee's recommendations and may, in their
discretion, advance any recommended Charter amendments to the voters.
VI. STAFFING.
Staff identified to support the work of the Committee include the following:
Scott Derickson, City Administrator
McKenzie Granum, City Attorney
Heather Pierson, City Recorder
In providing staff support, the City Attorney shall undertake the following:
a) Act in an advisory role to the Committee and attend all Committee
meetings.
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b) Support the work of the Committee and assist the Chair/Vice Chair in
preparing the agenda. Agendas will be mailed electronically to the
Committee in advance of the meetings.
c) Conduct research as needed.
d) Review the existing Charter and identify housekeeping changes and
present the changes to the Committee for its review.
e) Prepare and explain substantive provisions for consideration and draft
alternative provisions for discussion and consideration.
f) Prepare a final version of the new recommended Charter for Committee
review and Council consideration.
g) Prepare the ballot title and explanatory statement.
In addition, staff will prepare minutes for the Committee meetings and will post to
the City's web page all information related to the Committee's proceedings.
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