December 9, 2024 minutes COUNCIL MEETING MINUTES
DECEMBER 9, 2024
DATE COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF
MARION, STATE OF OREGON,DECEMBER 9, 2024
CONVENED The meeting convened at 7:00 p.m. with Mayor Lonergan presiding.
ROLL CALL
Mayor Lonergan Present
Councilor Cantu Present
Councilor Cornwell Present
Councilor Schaub Present
Councilor Morris Absent
Councilor Cabrales Present
Councilor Wilk Present
Staff Present: City Administrator Derickson, City Attorney Granum, Assistant City Administrator
Row, Economic Development Director Johnk, Police Chief Millican, Special Projects Director
Wakeley, Community Services Director Cuomo, Community Development Director Kerr, Human
Resources Director Gregg,Public Works Director Stultz,Public Affairs and Communications Manager
Guerrero, Finance Director Turley, Community Relations Manager Herrera, City Recorder Pierson
OATH OF OFFICE
City Recorder Pierson administered the Oath of Office to Councilor Mark Wilk (Ward II), Councilor
Alma Grijalva(Ward VI) and Mayor Frank Lonergan.
OUTGOING CITY COUNCILOR PRESENTATION
Mayor Lonergan thanked outgoing Councilors Debbie Cabrales and Eric Morris for their service to the
City of Woodburn.
Mayor Lonergan called for a 10-minute recess.
ELECTION OF COUNCIL PRESIDENT
Mayor Lonergan stated that the Council President is elected by ballot. Ballot forms were distributed
to the Council to vote for a councilor to serve as Council President. The City Recorder read the ballots
and announced that Councilors Wilk,Cantu, Schaub, Cornwell voted for Councilor Schaub for Council
President and Councilor Grijalva voted for Councilor Wilk for Council President. Mayor Lonergan
announced that the Council President is Sharon Schaub.
ANNOUNCEMENTS:
Mayor Lonergan announced the following:
• Holiday Closures:
Christmas: City Hall will be closed beginning at noon on December 24 and will reopen for
regular business hours on December 26. The Library will be open 10:00 a.m.-1:00 p.m. on
December 24 and reopen for regular business hours on December 26. The Aquatic Center will
be open 6:00 a.m. — 10:00 a.m. on December 24 and Closed on December 25. Transit Services
will be closed December 25.
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COUNCIL MEETING MINUTES
DECEMBER 9, 2024
New Year: City Hall, the Library, and Transit Services will be closed January 1. The Aquatic
Center will be open 6:00 a.m. — 10:00 a.m. on December 31 and Closed on January 1.
• The City Council meeting scheduled for December 23,2024,has been cancelled. The next City
Council meeting will take place on January 13, 2025, at 7:00 p.m.
APPOINTMENTS:
Motion: Schaub/Cornwell... approve the listed applicants for the Recreation and Parks Board, the
Planning Commission, and the Public Art Mural Committee.
The Motion passed with the following vote: Councilors Schaub, Cornwell, Wilk, Cantu, and Grijalva
voting "aye." [5-0]
CONSENT AGENDA
A. Woodburn City Council Meeting minutes of November 12, 2024,
B. Woodburn City Council Executive Session Meeting minutes of November 12, 2024,
C. Certified Election Results—November 5, 2024, General Election,
D. Monthly Financial Report(October),
E. Redflex Report—August through October 2024,
F. Building Activity for November 2024.
Motion: Schaub/Cornwell... approve the consent agenda as presented.
The Motion passed with the following vote: Councilors Schaub, Cornwell, Wilk, Cantu, and Grijalva
voting "aye." [5-0]
RECIPROCAL REAL PROPERTY LEASE AND WATER TOWER COMMUNICATIONS
LEASE AGREEMENTS BETWEEN UNION PACIFIC RAILROAD AND THE CITY OF
WOODBURN
Public Works Director Stultz provided a staff report.
Motion: Schaub/Cornwell... authorize the City Administrator to execute on behalf of the City two
reciprocal lease agreements with Union Pacific Railroad(UPRR); one providing for the City's lease of
certain UPRR-owned land along Front Street at no cost to the City, offset by UPRR's lease of space
on the City-owned water tower for placement of communications equipment.
The Motion passed with the following vote: Councilors Schaub, Cornwell, Wilk, Cantu, and Grijalva
voting "aye." [5-0]
FLOCK SAFETY LICENSE PLATE READER CONTRACT
Police Chief Millican provided a staff report. Councilor Wilk asked what the accessibility of this system
by folks outside of the city of Woodburn is. Chief Millican answered that the City can provide limited
access to law enforcement partners as needed. He also noted that officers can use it for criminal
purposes only. Councilor Grijalva asked if these cameras will work together with the cameras currently
set up on 214. Chief Millican answered that these are a different system, and they will be placed
strategically throughout the city. City Administrator Derickson noted that the camera system on 214
captures people's identities and it captures people's license plates,whereas the readers only capture the
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COUNCIL MEETING MINUTES
DECEMBER 9, 2024
rear license plate and not people's identities.
Motion: Schaub/Cantu... award a Sole Source Contract to and Authorize the City Administrator to
sign the contract with Flock Safety for license plate reader services, on the basis of the attached
findings.
The Motion passed with the following vote: Councilors Schaub, Cornwell, Wilk, Cantu, and Grijalva
voting "aye." [5-0]
AWARD A CONTRACT FOR DESIGN & BID PACKAGE FOR THE WOODBURN HIGH
SCHOOL FRONT STREET SAFE ROUTES TO SCHOOL PROJECT TO HARPER HOUF
PETERSON RIGHELLIS INC (HHPR).
Special Projects Director Wakely and Public Works Director Stultz provided a staff report. Mayor
Lonergan asked what the Engineer's estimate was for this project. Director Wakely answered that the
city engineer negotiated the scope of work with ODOT and we are basing the proposed improvements
as summarized in the staff report from ODOT engineers who scoped the project.
Motion: Schaub/Wilk... award a contract for design and bid package work for the High School Front
Street Safe Routes to School project to Harper Houf Peterson Righellis Inc. (HHPR) in the amount of
$230,420.71 and authorize the City Administrator to sign the contract.
The Motion passed with the following vote: Councilors Schaub, Cornwell, Wilk, Cantu, and Grijalva
voting "aye." [5-0]
CITY ADMINISTRATOR'S REPORT
The City Administrator reported the following:
• Young Street Property Acquisition: The City has successfully acquired the Young Street
Property for $1.3 million, with an appraisal value of $3.2 million. Plans include a 98-unit
project, which will be managed by an affordable housing nonprofit organization to support
affordable housing availability in Woodburn.
• Retail Theft Program Success: The City Council approved a grant for a retail theft program
for the Woodburn Police Department. In its first operation last weekend, the retail theft team
arrested seven individuals and recovered a stolen vehicle.
• Washington,D.C. Trip: A successful trip to Washington, D.C. was made by the mayor, staff,
and City Councilors. They met with Senator Merkley, Representative Salinas, and staff from
Senator Wyden's office to discuss federal funding for projects like Settlemeier Park and other
local issues, such as immigration and wastewater requirements.
• Portland State University Boot Camp: City Council members, including Councilor Schaub,
Councilor Wilk, and new council member Lilia Brizuela attended a boot camp for elected
officials, gaining valuable insights.
• New Council Member Orientation: A new council orientation program is available for new
council members and other members of the Council who would like to participate, featuring a
city tour, discussions on current issues, the city charter, roles, responsibilities, land use, and
budget training.
• League of Oregon Cities Training: The League of Oregon Cities offers training for new or
current council members, focusing on legal aspects of being an elected official in Oregon. The
City will sponsor participation for interested members.
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® Governor's Solutions Team Meeting: A meeting was held with the Governor's Solutions team
at City Hall, involving various state agencies. Discussions focused on collaboration, addressing
issues in Woodburn, and how state agencies can support or facilitate progress on local matters.
® Ethics Training Reminder: City Attorney Granum stated that she will send a reminder for
mandatory Oregon Government Ethics Commission training, which must be completed by all
city councilors and the mayor during their term in office.
MAYOR AND COUNCIL REPORTS
Councilor Cornwell expressed excitement about the educational opportunity in Washington,D.C.,with
other council members, the mayor, and the city administrator. She is optimistic about the new City
Council team and looks forward to the upcoming year's training and work. She wished everyone a
happy holiday and hoped they would enjoy time with loved ones.
Councilor Schaub shared her appreciation for the boot camp experience, emphasizing how outstanding
the City staff is. She reflected on the challenges faced by other cities and expressed gratitude for
Woodburn's resources. She added that she attended the Chick-fil-A opening. She welcomed new city
councilors and wished everyone a wonderful holiday.
Councilor Wilk agreed with Councilor Schaub's comments on the boot camp, noting the respect
Woodburn receives from other elected officials in the state. He thanked voters for allowing him to
continue serving the city and looked forward to collaborating with the new council on important issues.
Councilor Cantu shared her positive experience in Washington, D.C., where they received recognition
and support for Woodburn from every office they visited. She stated that she is excited about the
opportunities and developments happening in the city.
Councilor Grijalva thanked the voters for the opportunity to serve and expressed her long-term
connection to Woodburn. She wished everyone safe and joyful holidays and looked forward to starting
work in January.
Mayor Lonergan reflected on the success of the Washington D.C. trip and the positive outcomes
expected from it. He also thanked the staff for their efforts during the tree lighting and library workshop
events. He added that the Chick-fil-A has opened up and he attended 2 ribbon cuttings and that this
highlights the growth of new businesses in Woodburn.
Z:1
ADJOURNMENT
Motion: Cornwell/Schaub... move to adjourn.
The Motion passed with the following vote: Councilors Schaub, Cornwell, Wilk, Cantu, and Grijalva
voting "aye." [5-0]
Mayor Lonergan adjourned the meeting at 8:00 p.m.
APPROVED
FRANK LONEIZ-GAN, MAYOR"
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ATTEST
Heather Pierson, City Recorder
City of Woodburn, Oregon
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