October 14, 2024 URA Agenda FRANK LONERBERWARCHAIR
CITY OF WOODBURN
DEBBIE CABRALES, BOARD MEMBER WARD I
MARK WILK, BOARD MEMBER WARD II
JEN CANTU, BOARD MEMBER WARD III
URBAN RENEWAL AGENCY SHARON SCHAUB,BOARD MEMBER WARD IV
MARY BETH CORNW ELL,BOARD MEMBER WARD V
AGENDA ERIC MORRIS,BOARD MEMBER WARD VI
OCTOBER 14, 2024 - 6:45 P.M.
City Hall Council Chambers - 270 Montgomery Street
1 . CALL TO ORDER
2. ROLL CALL
3. CONSENT AGENDA
A. Urban Renewal meeting minutes of September 23, 2024 1
Recommended Action: Approve the minutes.
4. PRESENTATIONS
None.
5. PUBLIC HEARINGS
None.
6. GENERAL BUSINESS
A. URG #2024.07 - 430 N is+ St. I Trapala Restaurant 3
Recommended Action: Approve the Building Improvements
Program Grant Application (Program) from Trapala Restaurant
(Applicant) in the amount of $6,250; 50% of the overall cost for new
signage ($12,500) for the property located at 430 N. 1 St Street.
B. URG #2024.08 - 563 N. Front Street I Jose Mendoza 12
Recommended Action: Approve the Building Improvements
Program Grant Application (Program) from Jose Mendoza
(Applicant), in the amount of $21,450; 50% of the overall cost for
the repair and replacement of roof with a total project cost of
$42,900 for the property located at 563 N. Front Street.
7. PUBLIC COMMENT
8. ADJOURNMENT
October 14, 2024 Urban Renewal Agency Page i
URBAN RENEWAL AGENCY BOARD MEETING MINUTES
SEPTEMBER 23, 2024
DATE COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF
MARION, STATE OF OREGON, SEPTEMBER 23, 2024
CONVENED The meeting convened at 6:30 p.m. with Chair Lonergan presiding.
ROLL CALL
Chair Lonergan Present
Member Schaub Absent
Member Cornwell Present
Member Cantu Present
Member Morris Present
Member Cabrales Present
Member Wilk Present
Staff Present: City Administrator Derickson,City Attorney Granum,Assistant City Administrator Row,
Police Chief Pilcher, Economic Development Director Johnk, Community Development Director Kerr,
Special Projects Director Wakeley, City Recorder Pierson, Public Affairs and Communication Manager
Guerrero
CONSENT AGENDA
A. Urban Renewal Agency minutes of June 10, 2024
Wilk/Cornwell... adopt the Consent Agenda. The motion passed unanimously.
URG#2024.05—950 N. BOONES FERRY ROAD -FIRST PRESBYTERIAN CHURCH
Public Affairs and Communication Manager Guerrero provided a staff report. Mayor Lonergan asked
why only one contractor bid was received and Economic Development Director Johnk answered that
they wanted to use the contractor that made the city directional signs and DARS agreed.
Wilk/Cabrales... approve the Building Improvements Program Grant Application URG 42024.05
(Program) from the First Presbyterian Church(Applicant) in the amount of$9,310; 50% of the sign cost
of$18,620; for the property located at 950 N. Boones Ferry Road. The motion passed unanimously.
URG#2024.06—573 N. FRONT STREET I SANTA ANA'S MEXICAN RESTAURANT
Public Affairs and Communication Manager Guerrero provided a staff report. Wilk/Cabrales...
approve the Building Improvements Program Grant Application (Program) from the owner of the
property located at 573 N. Front Street, Jesus Cuevas (Applicant), in the amount of$10,625; 50% of the
overall cost for the replacement of building windows, facade, stucco removal and replacement, and
exterior painting (total project cost is $21,250). The motion passed unanimously.
AUTHORIZE PURCHASE OF PROPERTY AT 1030 YOUNG STREET
City Administrator Derickson provided a staff report. Councilor Cornwell asked if the partnership was
made with FHDC if it would be only for farm workers, as she believes it should be available to everyone
in need and Councilor Wilk noted that the last three projects that FHDC did were not farmworker specific
but were for working families. Wilk/Cabrales... authorize the purchase of property located at 1030
Young Street (Tax Lot No. 051W17BC06800) from West Coast Home Solutions LLC (Seller) in the
amount of $1,315,000; and direct staff to prepare and return at the next scheduled meeting with a
Page 1 —URA Board Minutes, September 23, 2024
1
URBAN RENEWAL AGENCY BOARD MEETING MINUTES
SEPTEMBER 23, 2024
Resolution to amend the Urban Renewal Plan to include the property in the Plan and prepare a
Supplemental Budget necessary for completing the purchase; and authorize the City Administrator to
sign and execute all documents to effectuate the purchase. The motion passed unanimously.
ADJOURNMENT
Cornwell/Cabrales... move to adjourn. The motion passed unanimously. Chair Lonergan adjourned the
meeting at 6:52 p.m.
APPROVED
FRANK LONERGAN, CHAIR
ATTEST
Heather Pierson, City Recorder
City of Woodburn, Oregon
Page 2—URA Board Minutes, September 23, 2024
2
W.���D,B�U'R1 N
18 1 P "ra � "d IS SO
October 14, 2024
TO: Woodburn Urban Renewal Agency (URA)
FROM: Downtown Advisory Review Subcommittee (DABS)
Jamie Johnk, Economic Development Director
SUBJECT: URG #2024.07 - 430 N Ist St. I Trapala Restaurant
RECOMMENDATION:
Approve the Building Improvements Program Grant Application (Program) from
Trapala Restaurant (Applicant) in the amount of $6,250; 50% of the overall cost
for new signage ($12,500) for the property located at 430 N. 1 It Street.
BACKGROUND:
The building owner is requesting assistance to purchase and install two exterior
restaurant signs. Once the remodel was complete on the building, the existing
signage is small and outdated.
DARS approved the Application at their October 3, 2024, meeting and voted to
refer approval to the URA.
PROPOSAL:
The Applicant has provided three estimates and would like to accept the bid
provided by Pronto Signs.
• Pronto Signs $12,500
• Sign Craft Signs $10,400
• Meyer Sign Co $ 8,000
Total URA Portion Owner Portion
Purchase of signs and installation $12,500 $6,250 (50%) $6,250 (50%)
The applicant would like to move forward with the Pronto bid ($12,500) as the
signs are wider than the signs in the bid from Sign Craft.
DARS approved the bid from Pronto Signs in the amount of $12,500 and
Agenda Item Review: City Administrator x_ City Attorney_x_ Finance_x_
3
recommends URA consider the same.
PROGRAM CRITERIA:
• The property is located at 430 N. 1 It Street and within the Urban Renewal
District.
• The proposal complies with the downtown architectural design
standards and signage standards. Any necessary permits will be
obtained from the city.
Off, The project encourages greater marketability of the Urban
Renewal District.
• The proposal will complement the existing and surrounding community. The
project will be complimentary to the existing building as well as the
surrounding buildings.
• The project design works toward restoring the building as closely to its
original design as possible.
• That building interiors are improved with a focus on addressing code-
related improvements.
• The project is in the public interest. The Urban Renewal Program
specifically identifies roof repair/replacement as an eligible improvement
within Woodburn's Urban Renewal District.
SUMMARY AND CONCLUSION:
The Program is intended to encourage and assist business and property owners
to invest in the Urban Renewal District. This Application reflects the intent of the
program by making improvements to the property and maintaining the useful
life of the building.
CONDITIONS OF APPROVAL:
1. Invoices must be submitted for reimbursement. No grant money will be
disbursed until the project is completed and is approved by the Agency.
2. Grant funds may be used for materials and services provided by licensed
contractors.
3. Projects shall be completed within one year of approval in order to be
eligible for reimbursement. Grants provide for a single payment after
receipts are provided and all completed work is accepted by the City.
4. Licensed contractors will complete all work.
4
Attachments:
• Building Improvements Application
5
W,a0,'DBLJR, ,N
1, J, t", C' 'Y' "I � 6�" d' f
DOWNTOWN ADVISORY REVIEW SUBCOMMITTEE
MINUTES FROM THE OCTOBER 3, 2024 MEETING
Attendees: Tom Flomer-Chair, Lisa Ellsworth, Mark Wilk, Mary Beth
Cornwell Staff: Jamie Zamrin, Kaylah Maxwell, Jamie Johnk
Building Improvements Grant Program Applications:
• URG #2024.07—430 N First Street I Trapala's Restaurant: Mark moved to a approve the
application and funding in the amount of$6,250 (50%of the overall project cost of$12,500
and refer onto the Urban Renewal Agency, Lisa seconded. Motion passed 4-0.
• URG #2024.08—563 N. Front Street I Jose Mendoza: Lisa moved to approve the application
and funding in the amount of$21,450 (50%of the overall project cost of$42,900) and refer
on to the Urban Renewal Agency, Mary Beth seconded. Motion passed 4-0.
Note: DARS recognizes that once the existing roof is removed and full extent of the damage
is known, applicant may be able to request additional funding if needed.
Other Discussion Items:
• Staff shared the Aware Food Bank is considering installation of a mural on the south side of
their building. Funding assistance may be needed, and staff questioned whether the Facade
Improvements or Building Improvements programs might be a resource. Consensus of the
committee was to invite an application for them to review.
Adjourned: Mary Beth moved to adjourn the meeting; Lisa seconded. Motion passed 4-0.
Next Meeting: November 21, 2024
DOWNTOWN ADVISORY REVIEW SUBCOMMITTEE (DARS)
OCTOBER 3,2024 MEETING MINUTES
Page 1 of 1
6
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Pronto Signs LLC
4Q95 Cherry Ave NE
Keiz(v, OR 97303 US
pnxitosigr%1 @,aof,cam
1612
trapala 05/09L)024
430 N 1st st 06/09/2024
woodburn,or 970711
-W]`"' I Y P'(" 0 U ''I'i
05Y09r2024 Sales permit obtainment fee 1 475,00 475,00
05/09/2024 Cost of Services(3rd permits will be billed at cost once paid 1 0,00 0,00
pasty} for by,pronto signs No
05/09/2024 Sales manufacture 1 channel letter raceway 2 5,200LO 10,400M
mounted to wall
28"h x 108"w
05/09/2-024 install installation of 2 channel letter signs 1 2,700.00 2,70UO
service address:430 n 1 st st,
Woodburn,or 97071
13,575,00
-1,075,00
$12,500.00
W.���D,B�U R1 N
18 1 P "ra � "d IS SO
October 14, 2024
TO: Woodburn Urban Renewal Agency (URA)
FROM: Downtown Advisory Review Subcommittee (DABS)
Jamie Johnk, Economic Development Director
SUBJECT: URG #2024.08 - 563 N. Front Street I Jose Mendoza
RECOMMENDATION:
Approve the Building Improvements Program Grant Application (Program) from
Jose Mendoza (Applicant), in the amount of $21,450; 50% of the overall cost for
the repair and replacement of roof with a total project cost of $42,900 for the
property located at 563 N. Front Street.
BACKGROUND:
The building is occupied by Fernando's Peluqueria (hair salon). The business has
experienced interruptions in his operations numerous times due to leaks in the roof.
The building owner is requesting assistance to replace the leaking roof on the
building.
DARS approved the application at their October 3, 2024, meeting and voted to
refer approval to the URA.
PROPOSAL:
The Applicant has provided two estimates and would like to accept the bid from
MJ Roofing.
• Nataly's Construction $34,230
• MJ's Roofing & Construction $42,900
Total URA Portion Owner Portion
Roof Replacement $42,900 $21,450 (50%) $21,450 (50%)
Agenda Item Review: City Administrator x_ City Attorney_x_ Finance_x_
12
URG #2024.08— 563 N. FRONT STREET I Jose Mendoza Page 2
FINANCIAL IMPACT:
The FY 2024-25 Urban Renewal Building Improvements Program budget has
sufficient funds to approve this $21,450 grant request.
PROGRAM CRITERIA:
• The property is located at 563 N Front Street and within the Urban Renewal
District.
• The proposal complies with the downtown architectural design
standards and signage standards. Any necessary permits will be
obtained from the city.
• The project encourages greater marketability of the Urban
Renewal District.
• The proposal will complement the existing and surrounding community. The
project will be complimentary to the existing building as well as the
surrounding buildings.
• The project design works toward restoring the building as closely to its
original design as possible.
• The Urban Renewal Program specifically identifies fagade repairs and
window upgrades as an eligible improvement within Woodburn's Urban
Renewal District.
SUMMARY AND CONCLUSION:
The Program is intended to encourage and assist business and property owners
to invest in the Urban Renewal District. This Application reflects the intent of the
program by making improvements to the property and maintaining the useful life
of the building.
CONDITIONS OF APPROVAL:
1. Invoices must be submitted for reimbursement. No grant money will be
disbursed until the project is completed and is approved by the Agency.
2. Grant funds may be used for materials and services provided by licensed
contractors.
3. Projects shall be completed within one year of approval to be eligible for
reimbursement. Grants provide for a single payment after receipts are
provided and all completed work is accepted by the City.
4. Licensed contractors will complete all work.
13
URG #2024.08— 563 N. FRONT STREET I Jose Mendoza Page 3
Attachments:
• Building Improvements Application
14
W,a0,'DBLJR, ,N
1, J, t", C' 'Y' "I � 6�" d' f
DOWNTOWN ADVISORY REVIEW SUBCOMMITTEE
MINUTES FROM THE OCTOBER 3, 2024 MEETING
Attendees: Tom Flomer-Chair, Lisa Ellsworth, Mark Wilk, Mary Beth Cornwell
Staff: Jamie Zamrin, Kaylah Maxwell,Jamie Johnk
Building Improvements Grant Program Applications:
• URG #2024.07—430 N First Street I Trapala's Restaurant: Mark moved to a approve the
application and funding in the amount of$6,250 (50%of the overall project cost of$12,500
and refer onto the Urban Renewal Agency, Lisa seconded. Motion passed 4-0.
• URG #2024.08—563 N. Front Street I Jose Mendoza: Lisa moved to approve the application
and funding in the amount of$21,450 (50%of the overall project cost of$42,900) and refer
on to the Urban Renewal Agency, Mary Beth seconded. Motion passed 4-0.
Note: DARS recognizes that once the existing roof is removed and full extent of the damage
is known, applicant may be able to request additional funding if needed.
Other Discussion Items:
• Staff shared the Aware Food Bank is considering installation of a mural on the south side of
their building. Funding assistance may be needed, and staff questioned whether the Facade
Improvements or Building Improvements programs might be a resource. Consensus of the
committee was to invite an application for them to review.
Adjourned: Mary Beth moved to adjourn the meeting; Lisa seconded. Motion passed 4-0.
Next Meeting: November 21, 2024
DOWNTOWN ADVISORY REVIEW SUBCOMMITTEE (DARS)
OCTOBER 3,2024 MEETING MINUTES
Page 1 of 1
15
bODB'UR
n
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Building ImprovementsProgram,
r,f l,kIC TION Exterior Grant lirrt rl rr°Grant [3DesignServices
FOP O,rFICE USE O,NLy
�.� ..... �.�., ,...�._. .�.
Naie' ase Hevitiio Date°
Mier)
ray number: rn unt Awarded
.
PPIOPE"O',try OWNER INFORMATION
4ty Addfow,
..5-b 31 —YA"
Aril City,
butell St
snat date;
USI ` s AND OR Ptl'OrF t WNFtuttM, tl ttvl
rumve;of'Business rlrl , ... �rw°ra, r Car ,
It slate: Epp,
gyp t Business:
ppei lout User,
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`RIOP Sul'.=fir MPROVEMENTS
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16
i
FERflFWATION Icy APPLICANT
The Applicant certifies that all inforn'uaticrun provided in this application ns true and complete to the
best of the Applicant's knowledge and' belief, The Apphcant represents to the City that thils.
� reeit en"Mt has been duly authorized by all necessary action an the part of the Applicant and n
ther corporate or other acts n n the part of the Applicant is le anly required.if the Applicant is
urot the owner of the property to be rehabilitated, the App4jcant certifies that it has the legal
uthrrrity to sign and enter into an agreement to perform the proposed' work on the building,
vidence of this legal authority,must be attached,
ppplurant acknowledges and agrees the Agency shall have no obligation to pay any persons
r vlding.materials or perfrarrr"rir"rg labor or to cause the release of any mechanics or rather liens
that may be recorded againstthe above property in canurecti n wraththe proposed improvements,
I
Awp lhcant's Signature fate
ACKNOWLEDGMENT BY PROPERTY OWNER (if different than AM,fic t)
he. Property Owner hereby acknowledges ail the above terms of this application,and agrees that
he Agency shall have ro obligation to pay any persons providing materials or performing labor
r to cause the release of any mechanics ar rather liens that may be recorded against the above
a,�rcrperty in connection with tNre purrs.rrserl improvements,
p errtyfi Own is Signature Coate
17
111111111. 14"] r
i
MXS Roofing & Construction LLC
"When Quality & Experience Matter"
Licensed,Insured, Bonded CCB#233401
PH:971-977-2152 Email:mjsrc13@yahoo.com
Estimate
Client: Date: August 13,2024
Jose Mendoza Estimate Number: 24-478
563 N Front St.Wodburn Oregon Estimate Valid until: September 13,2024
Prepared by: Jenny Ojeda
Upon accepting estimate we will provide you with a contract and state required documents to sign if
required.
Description
tear off 22 sq of existing torch roof,install 22sq of 60 mil membrane,dense deck,
encapsulate roof wall, replace pipes,tear off existing facia board and gutters, install
gutters and facia boards.
Materials: 60 mil white tpo membrane,super flex tpo,roof bonding adhesive,vapor
barrier,tpo drip edge,termi nation bar,water block,round metal plate, round barbed metal
membrane, membrane cleaner,dense deck and screws,facia board,gutters.
*If damaged plywood is discovered upon tear off their will be a charge of $175.00 per
damaged plywood replaced.
Total: $42,900.00
Estimate accepted by: Date:
If estimate accepted we will need 50%down and the remainder 50%at close of project.
Debris from work done will be cleaned up and removed.
Emailed:
THANK YOU FOR YOUR BUSINESS!
18