June 10, 2024 URA Agenda FRANK LONERBERWARCHAIR
CITY OF WOODBURN
DEBBIE CABRALES, BOARD MEMBER WARD I
MARK WILK, BOARD MEMBER WARD II
JEN CANTU, BOARD MEMBER WARD III
URBAN RENEWAL AGENCY SHARON SCHAUB,BOARD MEMBER WARD IV
MARY BETH CORNW ELL,BOARD MEMBER WARD V
AGENDA ERIC MORRIS,BOARD MEMBER WARD VI
JUNE 10, 2024 - 6:30 P.M.
City Hall Council Chambers - 270 Montgomery Street
1 . CALL TO ORDER
2. ROLL CALL
3. CONSENT AGENDA
A. Urban Renewal meeting minutes of April 8, 2024 1
Recommended Action: Approve the minutes.
4. PRESENTATIONS
None.
5. PUBLIC HEARINGS
A. Fiscal Year (FY) 2024-25 Woodburn Urban Renewal Agency Budget 2
Adoption
Recommended Action: Conduct a public hearing to consider the
budget as approved by the Budget Committee.
6. GENERAL BUSINESS
A. A Resolution Adopting the City of Woodburn Urban Renewal Budget 3
for the Fiscal Year(FY)2024-25; Making Budget Appropriations; And
Imposing The Taxes
Recommended Action: Upon completion of the hearing, approve
the resolution adopting the budget and capital improvement plan,
making appropriations, and imposing taxes for FY 2024-25.
B. A Resolution Amending the Woodburn Urban Renewal Plan 5
Recommended Action: Adopt Resolution Number 2024-02
amending Section 600 Description of Projects to be Undertaken of
the Woodburn Urban Renewal Plan and adding right of way and
parcels to the Woodburn Urban Renewal Plan boundary.
7. PUBLIC COMMENT
8. ADJOURNMENT
June 10, 2024 Urban Renewal Agency Page i
URBAN RENEWAL AGENCY BOARD MEETING MINUTES
APRIL 8, 2024
DATE COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF
MARION, STATE OF OREGON,APRIL 8, 2024
CONVENED The meeting convened at 6:45 p.m. with Chair Lonergan presiding.
ROLL CALL
Chair Lonergan Present
Member Schaub Present
Member Cornwell Present
Member Cantu Present
Member Morris Present
Member Cabrales Present
Member Wilk Present
Staff Present: City Administrator Derickson, Assistant City Attorney Killmer, Assistant City
Administrator Row, Economic Development Director Johnk, Community Development Director Kerr,
Special Projects Director Wakeley, City Recorder Pierson, Public Works Director Stultz
CONSENT AGENDA
A. Urban Renewal Agency minutes of February 12, 2024
Schaub/Cabrales... adopt the Consent Agenda. The motion passed unanimously.
URG#2024.02 —111 N. FRONT STREET I EZ STOP GROCERY& DELI
Economic Development Director Johnk provided a staff report. Chair Lonergan noted a typo on page 9
under Stealth Contracting where the siding is listed as $72,000 and should be $7,200.
Schaub/Cabrales... approve the Building Improvements Program Grant Application from EZ Stop
Grocery & Deli (Applicant) in the amount of $35,825; 50% of the overall cost ($71,650) for the
replacement of building roof and exterior improvements for the property located at 111 N. Front Street.
The motion passed unanimously.
URG#2024.03 —405 N. FIRST ST. I PLAZA MONTE ALBAN
Economic Development Director Johnk provided a staff report. Schaub/Cabrales... approve the
Building Improvements Program Grant Application (Program) from Plaza Monte Alban in the amount
of $50,000; 25% of the interior improvements and 50% of exterior sign cost up to the grant cap of
$50,000. Total project cost is estimated $372,201.25 for the property located at 405 N. First Street. The
motion passed unanimously.
ADJOURNMENT
Schaub/Cabrales... move to adjourn. The motion passed unanimously. Chair Lonergan adjourned the
meeting at 6:54 p.m.
APPROVED
FRANK LONERGAN, CHAIR
ATTEST
Heather Pierson, City Recorder
City of Woodburn, Oregon
Page 1 —URA Board Minutes, April 8, 2024
1
.,49w&WWODBURN
Ig Inc orpornreA 1889
June 10, 2024
TO: Woodburn Urban Renewal Agency Chair and Board through City
Administrator
FROM: Tony Turley, Finance Director
SUBJECT: Fiscal Year (FY) 2024-25 Woodburn Urban Renewal Agency Budget
Adoption
RECOMMENDATION:
Conduct a public hearing to consider the budget as approved by the Budget
Committee, and upon completion of the hearing, approve the resolution
adopting the budget and capital improvement plan, making appropriations, and
imposing taxes for FY 2024-25.
BACKGROUND:
On April 27, 2024, the Woodburn Urban Renewal Agency (URA) Budget
Committee approved the proposed FY 2024-25 Woodburn Urban Renewal
Agency Budget. A financial summary of the Budget Committee's approved
budget and a notice of the budget hearing before the Woodburn URA Board
were published in the Woodburn Independent on May 29, 2024, in accordance
with Oregon Local Budget Law (ORS 294.438).
DISCUSSION:
Under Oregon Budget Law (ORS 294.456) the URA Board may modify the Budget
Committee's approved budget by an amount not to exceed $5,000 or 10% of a
fund's expenditures, whichever is greater, without publishing a notice of a second
budget hearing. The Finance Department is proposing adoption of the budget as
approved by the Budget Committee.
FINANCIAL IMPACT:
The resolution adopts the FY 2024-25 annual budget of $1 ,870,590.
Agenda Item Review: City Administrator_x City Attorney x_ Finance-X-
2
WOODBURN URBAN RENEWAL AGENCY RESOLUTION NO. 2024-01
A RESOLUTION ADOPTING THE CITY OF WOODBURN URBAN RENEWAL BUDGET
FOR THE FISCAL YEAR (FY) 2024-25; MAKING BUDGET APPROPRIATIONS; AND
IMPOSING THE TAXES
WHEREAS, the Woodburn Urban Renewal Agency Budget
Committee met and approved the Proposed Budget on April 27, 2024; and
WHEREAS, the Notice of Budget Hearing and Financial Summary were
published in the Woodburn Independent on May 29, 2024, as required by
ORS 294.438; and
WHEREAS, a public hearing was held on June 10, 2024: NOW,
THEREFORE,
THE WOODBURN URBAN RENEWAL AGENCY RESOLVES AS FOLLOWS:
Section 1. The Woodburn Urban Renewal Agency Board adopts the
budget for the fiscal year 2024-25 in the sum of $1 ,870,590. A copy of the
budget document is now on file at City Hall, 270 Montgomery St,
Woodburn, Oregon.
Section 2. The amounts for the fiscal year beginning July 1, 2024, and
for the purposes shown below are hereby appropriated as follows:
Urban Renewal Fund FY 2024-25
Administration 676,680
Debt Service 335,860
Transfers
Contingency 70,000
1,082,540
Unappropriated &Reserves 788,050
Total Budget 1,870,590
Section 3. Pursuant to Article IX (Finance) Section 1 c (Financing
Redevelopment and Urban Renewal Projects) of the Oregon Constitution
and ORS Chapter 457, the Woodburn Urban Renewal District, as an "Option
1" urban renewal agency, authorizes certification to the Marion County
Pagel— RESOLUTION NO. 2024-01
3
Assessor for the Woodburn Urban Renewal Agency Plan Area a request for
the maximum amount of revenue that may be raised by dividing the taxes
under Article IX, Section 1c of the Oregon Constitution with none of this
amount to be raised by a special levy.
Approved as to Form:
City Attorney Date
APPROVED:
Frank Lonergan, Mayor
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST:
Heather Pierson, City Recorder
City of Woodburn, Oregon
Page 2— RESOLUTION NO. 2024-01
4
Ig
WTOODBURN
Inc orn ornreA 188
June 10, 2024
TO: Urban Renewal Agency
FROM: Jamie Johnk, Economic Development Director
McKenzie Granum, City Attorney
SUBJECT: Woodburn Urban Renewal Plan Amendment
RECOMMENDATION:
Adopt Resolution Number 2024-02 amending Section 600 Description of Projects
to be Undertaken of the Woodburn Urban Renewal Plan and adding right of
way and parcels to the Woodburn Urban Renewal Plan boundary.
BACKGROUND:
In July 2001, the City of Woodburn created the Woodburn Urban Renewal Plan
pursuant to ORS Chapter 457 of the Oregon Constitution, and all applicable
laws and ordinances of the State of Oregon and City of Woodburn respectively.
The purpose of the Plan is to eliminate blighting influences found in the Renewal
Area, to implement goals and objectives of the City of Woodburn
Comprehensive Plan, and to implement development strategies and objectives
for the Woodburn Urban Renewal Area.
During the development of the Plan, Woodburn identified goals which included:
• Promote Private Development
• Rehabilitate Building Stock
• Improvements to Streets, Streetscapes, and Open Spaces
• Utility Improvements
• Parking
• Public Facilities
• Housing
• Public Art
(Full description provided in Urban Renewal Plan)
Since adoption, the City has achieved many of the identified goals and
completed numerous projects identified in the Plan. However, as the priorities in
the Urban Renewal Area have evolved and many of the original projects listed
have changed in scope and cost, an amendment to the Plan is needed.
Agenda Item Review: City Administrator_x City Attorney_x_ Finance_x
5
Page 2
At the November 12, 2023, Urban Renewal Agency meeting, the Agency
approved entering into a contract with Elaine Howard Consulting, LLC for the
preparation of the 2024 Plan Amendments.
DISCUSSION:
Staff has reviewed the projects in the Plan and have identified high priority
projects to be funded in the next four years of the Plan. Projects include:
• Evergreen Road Improvements
• Front Street Overpass @ 214 - Safety Improvements
• Highways 214, 211 and 99E Intersection Improvements
• Woodburn Community Center
• Affordable Housing
• Mill Creek Greenway
• Administration
• Materials
• Financing Fees
Funding these projects will use the remaining maximum indebtedness (MI) of the
Plan. In order to pursue these projects, staff recommend adding one project to
the Plan and specifying individual projects under other project categories.
The new project is the Woodburn Community Center. The funding from urban
renewal would only cover a portion of the total costs and would be dependent
on the bond measure passing in November for other funding. In 2019 there
were changes to ORS 457 to require that public building projects have approval
of three of the four most impacted taxing districts. ORS 457 specifically excludes
recreation facilities from this public building requirement. The Woodburn
Community Center is deemed by the Agency to be a recreation facility.
The other projects include completing other street and infrastructure projects
that will facilitate new development in the Area and projects aimed at
addressing affordable housing needs in our community. The Street, Curb, and
Sidewalk Improvements projects in the Plan has been modified to include
Evergreen Road Improvements, Front Street Overpass @ Highway 214, Hwy 214,
and 21 land 99E Intersection Improvements. The Pedestrian, Bike and Transit
Facilities project has been modified to include the Mill Creek Greenway Trail.
6
Page 3
The Affordable Housing project is deemed to be an approved project under
categories B. Redevelopment Through New Construction, C. Preservation,
Rehabilitation, Development and Redevelopment, and D. Property Acquisition
and Disposition. Any acquisition of property must follow the requirements of
Section 700. Property Acquisition Procedures. If a property is to be acquired, it
must be listed in the Plan pursuant to ORS 457.085.
Along with updating the projects list, the finances of the Plan have been
updated to show the timing to undertake projects. This analysis is shown in the
tables in the Report on the 2024 Woodburn Urban Renewal Plan Amendment.
The financial update was prepared with input from staff on existing maximum
indebtedness, financial obligations, and project priorities for the future. The
project priority assumptions are non-binding. The assumptions may be modified
by the Agency through the life of the Plan. However, they provide sidebars for
staff to know the amount of funding available and the potential projects that
funding would allow the Agency to undertake. The financial analysis by Tiberius
Solutions LLC projects that the Area could fund all remaining projects in fiscal
year end (FYE) 2027 and be able to fully pay off debt in FYE 2037.
7
WOODBURN URBAN RENEWAL AGENCY RESOLUTION NO. 2024-02
A RESOLUTION AMENDING THE WOODBURN URBAN RENEWAL PLAN
WHEREAS, the Woodburn Urban Renewal Agency ("Agency")
adopted the Woodburn Urban Renewal Plan ("Plan") in July 2001 ; and
WHEREAS, the Agency desires to amend Plan Section 600,
Description of Projects to be Undertaken and to add property under
one percent of the original boundary; and
WHEREAS, this amendment may be processed as a minor
amendment to the Plan as defined in Section 900 of the Plan; and
WHEREAS, minor amendments are processed thorough the adoption
of a resolution by the Agency: NOW, THEREFORE,
THE WOODBURN URBAN RENEWAL AGENCY RESOLVES AS FOLLOWS:
Section 1. The Woodburn Urban Renewal Agency Board amends
the Woodburn Urban Renewal Plan to add property and add projects
to the Plan as shown in Exhibit A, 2024 Woodburn Urban Renewal Plan
Amendment and Exhibit B. Report on the 2024 Woodburn Urban
Renewal Plan Amendment.
Section 2. This amendment is effective immediately upon
adoption.
Section 3. The Agency directs staff to send a copy of the updated
legal description to the County Assessor for their records.
Approved as to Form:
City Attorney DATE
APPROVED:
Frank J Lonergan, Chair
Passed by the Agency
Submitted to the Chair
Approved by the Chair
Filed in the Office of the Recorder
Page 1- RESOLUTION NO. 2024-02
8
ATTEST:
Heather Pierson, City Recorder
City of Woodburn, Oregon
Page 2- RESOLUTION NO. 2024-02
9
EXHIBIT A. 2024 Woodburn Urban Renewal Plan Amendment
Additions are shown in italics, deletions are shown in yes. -,t
Section 600. DESCRIPTION OF PROJECTS TO BE UNDERTAKEN is amended as
follows:
A. Public Improvements
1. Street, Curb, and Sidewalk Improvements.
There are deficiencies in streets, curb, and sidewalks within the project area. Major
deficiencies are in the historic Old Town area of the renewal plan, and in the
Highway 214 corridor through the renewal area. To remedy these conditions, it is the
intent of the Renewal Agency to participate in funding sidewalk and roadway
improvements including design, redesign, construction, resurfacing, repair and
acquisition of right-of-way for curbs, streets, and sidewalks, and pedestrian and
bicycle paths. Street work anticipated by City staff includes but is not limited to:
• Repairs to streets, curbs, and sidewalks throughout the Historic Downtown
area,
• Construction of new connector street between Highway 214 and Front Street,
• Participation in widening of Route 214 through the renewal area.
• Evergreen Road improvements
• Front Street overpass at Highway 214
• Highways 214,211 and 99E intersection improvements
4. Pedestrian, Bike, and Transit Facilities
These activities will include pedestrian, bicycle and transit connections between the
renewal project area and Woodburn's downtown core and residential areas.
Activities may include bikeways and paths, trails, bicycle parking and storage, transit
stops, transit pullouts, and other related activities which will promote pedestrian,
bicycle, and public transportation uses in the renewal area.
This category includes but is not limited to:
Mill Creek Greenway Trail— Cleveland to Lincoln
The Mill Creek Greenway Master Plan, adopted in 2006, includes a planned multi-use,
multi-modal trail designed to connect users to Woodburn parks, facilities and resources,
cultural and historic centers, and residential and employment centers along Mill Creek and
its tributaries. Portions of the existing or planned Mill Creek Greenway Trail run through or
serve the Woodburn Urban Renewal Area, providing increased economic development
opportunities by increasing accessibility and transportation options and routes.
9. Woodburn Community Center.
Participate in the construction of the Woodburn Community Center. The Community Center
project would expand the existing aquatic center into a full-service community center. This
Community Center would serve and benefit the Woodburn Urban Renewal Area by
providing a safe and secure facility that provides access to recreation, health and wellness
and cultural programming for all ages and abilities. The total cost of the Woodburn
Community Center project in $2024 is approximately$60,000,000 and would require a bond
measure for the project to proceed.
Page 3- RESOLUTION NO. 2024-02
10
Exhibit 1, Woodburn Urban Renewal Plan Area Boundary is removed and replaced by
the following map. The addition of right of way is to complete projects. The addition of
parcels is to install public art, a project already described in the Plan.
Page 4- RESOLUTION NO. 2024-02
11
Exhibit 1. Woodburn Urban Renewal Plan Area Boundary
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Exhibit B. Report on 2024 Woodburn Urban Renewal Plan Amendment
1.0 Boundary
The boundary of the Woodburn Urban Renewal Area (Area) is amended to include parcels and
right of way as shown on Figure 2. Boundary Additions, Figure 3, Figure 4, and Figure 5. The
total acreage of these additions is under one percent of the original boundary and therefore
constitutes a minor amendment to the Woodburn Urban Renewal Plan (Plan) pursuant to
Section 900. Amendments to the Renewal Plan and ORS 457.085. No prior amendments to the
boundary have occurred.
Figure 1. 1% Limitation of Added Acreage
Acres
Original Acreage 260
1 % Limitation 2.6
2024 Amendment 2.56
Source:Elaine Howard Consulting LLC
The specific additions to the boundary are shown in Figure 1 below and Figures 3,4 and 5.
Figure 2. Boundary Additions
Description Acres Sq. Feet
Right of way on Stacy Allison Way 1.54 67,283.24
Right of way intersections on Evergreen Road .45 19,728.40
Parcels at Police Station and Woodburn High School .49 21,467.35
Total 2.56 111,612.69
Source:City of Woodburn
Page 6- RESOLUTION NO. 2024-02
13
Figure 3. Right of Way on Stacy Allison Way
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Source:City of Woodburn
Figure 4. Right of Way on Intersections on Evergreen Road
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Source:City of Woodburn
Page 7- RESOLUTION NO. 2024-02
14
Figure 5. Parcels at Police Station and Woodburn High School
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Last updated Total Sq Ft Total Acres
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February 23,2024 111,612.69 2,5
Source:City of Woodburn
Source:Tiberius Solutions LLC
2.0 Existing Conditions of the Projects to be Added
2.1 Street, Curb, and Sidewalk Improvements.
Evergreen Road improvements
Existing conditions:
Evergreen Road is classified as a Minor Arterial in the Woodburn Transportation
Systems Plan (TSP). There are five sub-projects for Evergreen Road. The urban
renewal funding is a portion of the total costs of these projects.
Project R10 - OR 214/Evergreen Road Intersection - investigate corridor signal
timing and coordination adjustments in coordination with ODOT. It is a medium
priority project.
Project R21 of the TSP is the extension of Evergreen Road south to Parr Road.
It is a high priority project.
Project R22 — Stacy Allison Way — extend south to UGB. It is a medium priority
project.
Page 8- RESOLUTION NO. 2024-02
15
This project includes roundabout and intersection improvements at Stacy Allison,
W. Hayes, and Harvard.
Front Street overpass at Highway 214
Existing conditions:
Front Street is classified as a Minor Arterial in the TSP.
Project R12 of the TSP is to install an intersection capacity improvement such as
a traffic signal (if warranted), turn lanes or a roundabout in coordination with
ODOT.
Highways 214,211 and 99E intersection improvements
Existing conditions:
Project R14 - OR 214/OR211/OR 99E Intersection. Install a second left-turn lane
on the southbound approach, install a second receiving lane on the east leg, and
update signal timing in coordination with ODOT.
2.2 Mill Creek Greenway Trail — Cleveland to Lincoln
The Mill Creek Greenway Master Plan, adopted in 2006, includes a planned multi-use,
multi-modal trail designed to connect users to Woodburn parks, facilities and resources,
cultural and historic centers, and residential and employment centers along Mill Creek
and its tributaries. Portions of the existing or planned Mill Creek Greenway Trail run
through or serve the Woodburn Urban Renewal Area, providing increased economic
development opportunities by increasing accessibility and transportation options and
routes.
Existing conditions:
Project P 46 - Mill Creek Greenway - As identified in the Mill Creek Greenway
Master Plan, construct a multi-use path including at-grade mid-block crossing
treatments at the following street connections:
• Hazelnut Drive
• Bulldog Drive (east crossing)
• OR 214 (state highway)
• Hardcastle Avenue
• Lincoln Street
• Young Street
• Cleveland Street and railroad tracks
This project improves safe routes to school for Woodburn High School. The section
anticipated to be funded from urban renewal is Cleveland Street to Lincoln Street.
2.3. Woodburn Community Center
Participate in the construction of the Woodburn Community Center. The Community Center
Project would expand the existing aquatic center into a full-service community center. This
Community Center would serve and benefit the Woodburn Urban Renewal Area by
providing a safe and secure facility that provides access to recreation, health and wellness
and cultural programming for all ages and abilities.
Page 9- RESOLUTION NO. 2024-02
16
Existing conditions: There is currently no community center. The total cost of the
Woodburn Community Center project in $2024 is approximately $60,000,000 and would
require a bond measure for the project to proceed. Urban Renewal would only pay a portion
of the total cost.
3.0 Financial Projections
Tiberius Solutions LLC updated the Area's financial projections to provide staff with
guidance on the financial feasibility of these projects. The assumptions indicate that
$11,892,983 of the MI has been used through FYE 2023 with $17,407,017 of MI
remaining. It is projected that the Area will reach its MI in FYE 2028 and then continue
taking tax increment through FYE 2037 to pay off all debt. Interest on debt is not
included in the MI limitation. The principal amount of the debt is counted against the MI
when the debt is incurred. This forecast is dependent on development assumptions for
the Area and the continuation of the 3% increase in the assessed value of properties
within the Area.
Page 10- RESOLUTION NO. 2024-02
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