April 8, 2024 URA Agenda FRANK LONERBERWARCHAIR
CITY OF WOODBURN
DEBBIE CABRALES, BOARD MEMBER WARD I
MARK WILK, BOARD MEMBER WARD II
JEN CANTU, BOARD MEMBER WARD III
URBAN RENEWAL AGENCY SHARON SCHAUB,BOARD MEMBER WARD IV
MARY BETH CORNW ELL,BOARD MEMBER WARD V
AGENDA ERIC MORRIS,BOARD MEMBER WARD VI
APRIL 8, 2024 - 6:45 P.M.
City Hall Council Chambers - 270 Montgomery Street
1 . CALL TO ORDER
2. ROLL CALL
3. CONSENT AGENDA
A. Urban Renewal meeting minutes of February 12, 2024 1
Recommended Action: Approve the minutes.
4. PRESENTATIONS
None.
5. PUBLIC HEARINGS
None.
6. GENERAL BUSINESS
A. URG #2024.02 - 111 N. Front Street I EZ Stop Grocery & Deli 3
Recommended Action: Approve the Building Improvements
Program Grant Application (Program) from EZ Stop Grocery & Deli
(Applicant) in the amount of $35,825; 50% of the overall cost
($71,650) for the replacement of building roof and exterior
improvements (see full project bid list below) for the property
located at 1 1 1 N. Front Street.
B. URG #2024.03 - 405 N. First St. I Plaza Monte Alban 14
Recommended Action: Approve the Building Improvements
Program Grant Application (Program) from Plaza Monte Alban
(Applicant) in the amount of $50,000; 25% of the interior
improvements and 50% of exterior sign cost up to the grant cap of
$50,000 (see full project breakdown below). Total project cost is
estimated $372,201 .25 (based on recommended bids) for the
property located at 405 N. First Street.
7. PUBLIC COMMENT
April 8, 2024 Urban Renewal Agency Page i
8. ADJOURNMENT
January 22, 2024
URBAN RENEWAL AGENCY BOARD MEETING MINUTES
FEBRUARY 12, 2024
DATE COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF
MARION, STATE OF OREGON, FEBRUARY 12, 2024
CONVENED The meeting convened at 6:46 p.m. with Chair Lonergan presiding.
ROLL CALL
Chair Lonergan Present
Member Schaub Present
Member Cornwell Present
Member Carney Present
Member Morris Present
Member Cabrales Present
Member Wilk Present
Staff Present: City Administrator Derickson, City Attorney Granum, Assistant City Administrator
Row, Economic Development Director Johnk, Community Services Director Cuomo, Finance Director
Turley, Community Development Director Kerr, Public Works Director Stultz, Special Projects
Director Wakeley, Human Resource Director Gregg, Assistant City Attorney Killmer, Planner Handel,
Economic Development Project Manager Guerrero, City Recorder Pierson,
CONSENT AGENDA
A. Urban Renewal Agency minutes of January 22, 2024
Carney/Cabrales... adopt the Consent Agenda. The motion passed unanimously.
URG 2023.11 - 1017-1019 YOUNG STREET I WON KIM
Economic Development Project Manager Guerrero provided a staff report. Carney/Cabrales...
Approve the Building Improvements Program Grant Application (Program) from Won Kim
(Applicant) in the amount of $25,450; 50% of the overall cost of $50,900 for the replacement of
building roof, siding, doors, windows, concrete repair, and facade painting for the property located at
1017-1019 Young Street. The motion passed unanimously.
URG#2024.01—237 N. FRONT STREET I SALVADOR GASCA HERNANDEZ
Economic Development Project Manager Guerrero provided a staff report. Carney/Cornwell...
Approve the Building Improvements Program Grant Application (Program) from Salvador Gasca
Hernandez (Applicant) in the amount of $15,900; 50% of the overall cost of $31,800 for the
replacement of the roof on the downtown property located at 237 N. Front Street. The motion passed
unanimously.
Chair Lonergan asked if there were any updates on the Masonic Building. Economic Development
Project Manager Guerrero answered that the windows are in and it looks great. Economic
Development Director Johnk noted that the building is nearly complete, there is some finish work
being done upstairs along with additional exterior work and the installation of awnings.
City Administrator Derickson noted that he is a member of the Masonic Lodge and that he has recused
himself from this project in every way and that he has no financial interest.
Page 1 —URA Board Minutes, February 12, 2024
1
URBAN RENEWAL AGENCY BOARD MEETING MINUTES
FEBRUARY 12, 2024
ADJOURNMENT
Carney/Cabrales... move to adjourn. The motion passed unanimously. Chair Lonergan adjourned the
meeting at 6:56 p.m.
APPROVED
FRANK LONERGAN, CHAIR
ATTEST
Heather Pierson, City Recorder
City of Woodburn, Oregon
Page 2—URA Board Minutes, February 12, 2024
2
WaO D BU RN
Incorporated 1889 W,4. Rweait ,49.e.& Ife.
April 8, 2024
TO: Urban Renewal Agency
FROM: Downtown Advisory Review Subcommittee (DABS)
Maricela Guerrero, Economic Development Project Manager
Jamie Johnk, Economic Development Director
SUBJECT: URG #2024.02 - 111 N. Front Street I EZ Stop Grocery & Deli
RECOMMENDATION:
Approve the Building Improvements Program Grant Application (Program) from
EZ Stop Grocery & Deli (Applicant) in the amount of $35,825; 50% of the overall
cost ($71,650) for the replacement of building roof and exterior improvements
(see full project bid list below) for the property located at 1 1 1 N. Front Street.
BACKGROUND:
DARS reviewed and approved for recommendation to the Urban Renewal
Agency the application as submitted where the property owner is requesting
assistance for exterior improvements one their downtown building located at 1 1 1
N. Front Street. Improvements include roof replacement; siding; exterior signage,
lighting and security, overhang; and two-tone fagade painting. This property
houses an operating retail establishment, and the proposed improvements are
imperative for the continued operations of the business. The exterior
improvements will provide for increased safety and much needed upgrades to
fagade, lighting, and signage.
PROPOSAL:
The Applicant has provided three estimates and would like to accept the lowest
from Stealth Contracting.
• Stealth Contracting $71 ,650.00
• Levels above Contracting $72,375.00
• Dobro Homes $80,300.00
*bids do NOT include costs for building permits.
Agenda Item Review: City Administrator x_ City Attorney_x_ Finance_x-
3
DARS recommends that the Urban Renewal Agency accept the lowest bid
received from Stealth Contracting and approve this application as submitted.
Total URA Portion Owner Portion
Roof replacement $38,000 $19,000 (50%) $19,000 (50%)
Other exterior improvements $33,650 $16,825 (50%) $16,825 (50%)
Totals $71,650 $35,825 $35,825
FINANCIAL IMPACT:
The FY 2023-24 Urban Renewal Building Improvements Program budget has
sufficient funds to approve this $35,825 grant request.
Attachments:
• Minutes to DARS Meeting of March 21 , 2024
• Building Improvements Application
4
W4
,�D B u R,N'
Q,
DOWNTOWN ADVISORY REVIEW SUBCOMMITTEE
MINUTES FROM THE MARCH 21, 2024 - VIRTUAL MEETING
Attendees: Lisa Ellsworth, Mark Wilk, Mary Beth Cornwell
Tom Flomer-Absent
Staff:Jamie Johnk
This meeting was conducted virtually through email communications and approvals.
• Building Improvements Grant Program:
o URG 2024-02—111 N . Front Street(EZ Stop Grocery&Deli): This application was reviewed
and received approval via email from three DARS Committee members (Wilk, Ellsworth,
Cornwell)
o URG 2024-03—405 N. First Street(Plaza Monte Alban):This application was reviewed and
received approval via email from three DARS Committee members (Wilk, Ellsworth,
Cornwell)
• Adjourned: Meeting concluded once email votes were received.
Next Meeting: April 18, 2024
DOWNTOWN ADVISORY REVIEW SUBCOMMITTEE
MINUTES FROM THE NOVEMBER 2, 2023 MEETING
Page 1 of 1
5
Jamie Johnk
From: Lisa Ellsworth <|aeUsvvorth0Dgmaiicom>
Sent: Thursday, March 21' 2O243:33 PM
To: ]amie]ohnk
Cc: K4ahce|a Guerrero; Mark Wilk; Mary Beth Cornwell;Tom Homer
Subject: Re: March 2O24DARS Meeting VIRTUAL
****ThisenmaNbfrmnmamE%TERNIALscmder. Exenciseraatimmxvhemmpemimg attachments mrclick links from unknown senders mr
amexpcctedenmaN. ****
Hi Jamie,
|vote to approve both applications,with the caveat that | orn reminding staff to remind the property
owners that they need to comply with all codes including the signage in the window code as some of
these buildings are getting a little more than 509h oftheir Windows covered and vvowant to encourage
compliance especially when vvo are granting funding.
Thank you both for all your work in making this program o success. | orn often ornozod at howmuch
better downtown looks since we've implemented this.
Lisa Ellsworth
On Thu, Mar 21, 2024' 10:44AM ]GDliR ]OhDk< >VV[OtR:
Good Morning
Following iothe Agenda for the March 21' 2024' DARSVirtuoi Mooting.
AGENDA:
° URG 2O24-O2— 111 N . Front Street (EZ Stop Grocory& C>oU\:
o Review the attached Staff Report and Application.
o If you have questions or comments, pi0000 reply tothe entire DARS Committee.
o Provide your approval ordenial ofthe Application to the entire DARS Committee.
° URG 2024-03-405N. First Street(Plaza Monte Alban)
o Review the attached Staff Report and Application.
o If you have questions or comments, pi0000 reply tothe entire DARS Committee.
z
6
Jamie Johnk
From: Mary Beth Cornwell <kordeUia0Dhotmaiicom>
Sent: Thursday' March 21' 20243:40 PM
To: Lisa Ellsworth;Jamie]ohnk
Cc: K4ahce|a Guerrero; Mark Wilk; Tom Homer
Subject: Re: March 2O24DARS Meeting VIRTUAL
****ThisenmaNbfrmnmamE%TERNIALscmder. Exenciseraatimmxvhemmpemimg attachments mrclick links from unknown senders mr
unexpected enmaN. ****
| concur with Mark and approve ofboth
Thonkyou
Mary Beth Cornwell
Get Outlook for iOS
From: Lisa Ellsworth <|ae||ovvorth@gmaiicom>
Sent:Thursday, March 21, 20243:33:20PM
To:Jamie]ohnk^JamieJohnk@d.vvoodburn.or.uo>
Cc: Marice|a Guerrero <Marice|a.Guerrero@d.vvoodburn.or.uo>; Mark Wilk<Mark.VVi|k@d.vvoodburn.or.uo>; Mary
Beth Cornwell <kordeUia@hotmaiicom>;Tom Homer<t |omer@f|omerzom>
Subject: Re: March 2024DARSMeeting VIRTUAL
Hi Jamie,
I vote to approve both applications,with the caveat that I am reminding staff to remind the property
owners that they need to comply with all codes including the signage in the window code as some of
these buildings are getting a little more than 50% of their Windows covered and we want to encourage
compliance especially when vvoare granting funding.
Thank you both for all your work inmaking this program osuccess. | ornoften amazed othovvrnuch
better downtown looks since we've irnpiornontod this.
Lisa Ellsworth
C)DThu, Mar 21' 2O24' 1O:44AMJamie ]OhDk< >VV[OtR:
Good Morning
Following iothe Agenda for the March 21' 2O24' DARSVirtual Meeting.
z
7
Jamie Johnk
From: Mark Wilk
Sent: Thursday, March 21, 2024 11:01 AM
To: Jamie Johnk; Lisa Ellsworth (laellsworth@gmail.com); Lisa Ellsworth
('lisa.ellsworth@state.or.us'); Maricela Guerrero; Mary Beth Cornwell; Tom Homer
Subject: RE: March 2024 DARS Meeting -VIRTUAL
HI all—I have reviewed both applications and vote in favor of both requests, based on the documentation provided
and staff support.Thanks, Mark
From:Jamie Johnk<Jamie.Johnk@ci.woodburn.or.us>
Sent:Thursday, March 21, 2024 10:44 AM
To:Jamie Johnk<Jamie.Johnk@ci.woodburn.or.us>; Lisa Ellsworth (laellsworth@gmail.com) <laellsworth@gmail.com>;
Lisa Ellsworth ('lisa.ellsworth@state.or.us') <'lisa.ellsworth@state.or.us'>; Maricela Guerrero
<Maricela.Guerrero@ci.woodburn.or.us>; Mark Wilk<Mark.Wilk@ci.woodburn.or.us>; Mary Beth Cornwell
<kordellia@hotmail.com>;Tom Homer<tflomer@flomer.com>
Subject: March 2024 DARS Meeting-VIRTUAL
Importance: High
Good Morning
Following is the Agenda for the March 21, 2024, DARS Virtual Meeting.
AGENDA:
• URG 2024-02—111 N . Front Street(EZ Stop Grocery&Deli):
o Review the attached Staff Report and Application.
o If you have questions or comments, please reply to the entire DARS Committee.
o Provide your approval or denial of the Application to the entire DARS Committee.
• URG 2024-03—405 N. First Street(Plaza Monte Alban)
o Review the attached Staff Report and Application.
o If you have questions or comments, please reply to the entire DARS Committee.
o Provide your approval or denial of the Application to the entire DARS Committee.
Staff will collect and document all correspondence pertaining to the attached URG application and compile
Minutes from the meeting as well as recommendations to the Urban Renewal Agency.
Please provide your approval or denial of each application by end of day Friday, March 22, 2024.
Let me know if you have any questions.
Thankyou
Awl& ;&"
Jamie Johnk, Economic Development Director
City of Woodburn
Email: iaiirr Ge.iioI�l.u"iIIk@)c.li.woo( llbuiitiiri.oii uis.
Office: 503-980-6319 Cell: 503-320-8325
i
8
DBULkN n'4' R5 0'4' 9Cqd4
P roe.�;:;rrreef A$'7R7
March 21, 2024
TO: Downtown Advisory Review Subcommittee (DARS)
FROM: Maricela Guerrero, Economic Development Project Manager
Jamie Johnk, Economic Development Director
SUBJECT: URG #2024.02–523 N. FRONT STREET I EZ Stop Grocery& Deli
RECOMMENDATION:
Staff recommends to the Downtown Advisory Renewal Subcommittee (DARS) consideration of
approval for the Building Improvements Program Grant Application (Program) from EZ Stop
Grocery& Deli (Applicant) in the amount of$35,825.00; 50% of the overall cost ($71,650) for the
replacement of building roof and exterior improvements (see full project bid list below) for the
property located at 111 N. Front Street.
BACKGROUND:
The property owner is requesting assistance for exterior improvements one their downtown
building located at 111 N. Front Street. Improvements include roof replacement; siding;
exterior signage, lighting and security, overhang; and two-tone facade painting. This property
houses an operating retail establishment, and the proposed improvements are imperative for
the continued operations of the business. The exterior improvements will provide for increased
safety and much needed upgrades to facade, lighting, and signage.
PROPOSAL:
The Applicant has provided three estimates and would like to accept the lowest from Stealth
Contracting.
• Stealth Contracting $71,650.00
• Levels above Contracting $72,375.00
• Dobro Homes $80,300.00
Levels Above
Contracting Dobro Homes Stealth Contracting
Roof $39,500 $43,000 $38,000
Siding $7,875 $8,200 $72,000
Overhang $7,200 $7,900 $7,400
Exterior Paint $6,800 $8,500 $7,300
Signage, lighting, security $8,000 $9,200 $8,900
Engineering costs $3,000 $3,500 $2,850
Totals $72,375 $80,300 $71,650
*bids do NOT include costs for building permits.
Agenda Item Review: City Administrator x_ City Attorney_x_ Finance_x-
9
Staff recommends that DARS accept the lowest bid received from Stealth Contracting and that
DARS make a recommendation to the Urban Renewal Agency to approve this application as
submitted.
Total URA Portion Owner Portion
Roof replacement $38,000 $19,000 (50%) $19,000 (50%)
Other exterior improvements $33,650 $16,825 (50%) $16,825 (50%)
Totals $71,650 $35,825 $35,825
Program Criteria:
• The property is located at 111 N. Front Street and within the Urban Renewal District.
• The proposal complies with the downtown architectural design standards
and signage standards. Any necessary permits will be obtained from the city.
• The project encourages greater marketability of the Urban Renewal
District.
• The proposal will complement the existing and surrounding community. The project
will be complimentary to the existing building as well as the surrounding buildings.
• The project design works toward restoring the building as closely to its original
design as possible.
• That building interiors are improved with a focus on addressing code- related
improvements.
• The project is in the public interest. The Urban Renewal Program specifically
identifies roof repair/replacement and approved exterior improvements as eligible
improvements within Woodburn's Urban Renewal District.
Summary and Conclusion:
The Program is intended to encourage and assist business and property owners to invest in
the Urban Renewal District. This Application reflects the intent of the program by making
improvements to the property and maintaining the useful life of the building.
Conditions of Approval:
1. Invoices must be submitted for reimbursement. No grant money will be disbursed until
the project is completed and is approved by the Agency.
2. Grant funds may be used for materials and services provided by licensed contractors.
3. Projects shall be completed within one year of approval in order to be eligible for
reimbursement. Grants provide for a single payment after receipts are provided and all
completed work is accepted by the City.
4. Licensed contractors will complete all work.
Attachments:
• Building Improvements Application
10
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BuildingImprovements Program
APPLICATION � Exterior Grant ® Interior Grant ® Design Services
APPLICANT INFORMATION L�,izA? _ao`- 0 )`,
FOR OFFICE USE ONLY
Narne: _jt0' D L-KL Application Date: )11S-L_
Q chi'
Phone: ( - l — I Approval Date:
Tax ID number: 9 s o ' 0 Amount Awarded'.
PROPERTY OWNER INFORMATION
Property Address: l Ml l &Lae� IJ
y(�(I
Came: �A- $!,,,NI tl .j�C—. Sjj A2 /.�L) Phone/Email: 'J h �LC
Address: 9A-
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awner's Signature-' Date: c�
' � rnc� -- -
BUSINESS AND/OR PROJECT INFORMATION
Name of Business:F2— � Business Owner's Name: J
Address: �Y - Phone: � 9/
City: �" OA ((Y 1 State: Zip: 9 70� /
Type of Business: coylv)V, �11ee—, l)aper Floor Use,-
PROPOSED,
se:PROPOSED,IMPROVEMENTS
Improvements Type: ® Interior Improvements Exterior Improvements ® Other
Description,-
_4/1L
escription:_4/6L
Ae mac'
Estimated Cost of Improvements:$
11
`
,
12
Stealth Contracting LLC.
Dimitri Avgi
engineroom6392@gmail.com
Contact 503-935-1341
Ccb# 241180
Scope of Work:
l.Tear off and Re roof flat roof with new Tpo
Vaulted composite roof tear of install with Taylor metal roofing
Total $38,000.00
2.Install new Nardi panel we're existing siding is Labor/ materials $7,200.00
3.Frame new overhang store front and put on metal roof$7,400.00 additional engi-
neering cost are estimated for drawing around $2,850.00
Total $10,250.00
4.Re-paint exterior 2 tone color of choice $7,300.00
5. New signage /electrical/ security cams $8,900.00
6.Any dry Rot repairs will be addressed and photos taken $65.00 per man hr.
7. Due to unknown scope of work agreed upon
Building permit cost are unknown do to the extent of Rehab work we're doing
So that being said those fees will be reimbursed by owner upon completion of projec
if we decide to move forward
Total estimated cost project
$71,650.00
13
W
• , W,4.
Incorporated 48Sg Recoat 49.e.& Ife.
April 8, 2024
TO: Urban Renewal Agency (URA)
FROM: Downtown Advisory Review Subcommittee (DABS)
Maricela Guerrero, Economic Development Project Manager
Jamie Johnk, Economic Development Director
SUBJECT: URG #2024.03 - 405 N. First St. I Plaza Monte Alban
RECOMMENDATION:
Approve the Building Improvements Program Grant Application (Program) from Plaza
Monte Alban (Applicant) in the amount of $50,000; 25% of the interior improvements
and 50% of exterior sign cost up to the grant cap of$50,000 (see full project breakdown
below). Total project cost is estimated $372,201 .25 (based on recommended bids) for
the property located at 405 N. First Street.
BACKGROUND:
The property owner presented a Building Improvements Application to DARS
requesting assistance for the installation of new exterior signage, HVAC system, and
interior improvements for their downtown property located at 405 N. First Street. The
building is currently vacant, and the improvements will house up to six businesses such
as bakery, retail clothing, check cashing, fruteria, and beauty and nail salon.
PROPOSAL:
The Applicant provided three estimates for work and would like to accept the bid from
Navarette Brothers. DARS approved the Applicant's selection of Navarette Brothers as
the contractor for this project.
• San Joseph Construction $346,929
• Navarette Brothers Construction $358,849
• Nataly's Construction $439,000
DARS also approved the Applicant's selection of Platino Signs for the installation of their
new exterior sign. Although Platino's Signs is not the lowest bid, the applicant has
experience working with this company, it is local, sign material is aluminum-not plastic
Agenda Item Review: City Administrator x_ City Attorney_x_ Finance_x-
14
as the other two bids, plus the sign in Platino's bid is larger than the lowest estimate.
Additionally, it has a lifetime warranty on the sign structure. For these reasons, the
applicant would like to move forward with Platino's estimate.
Platino's Si' nCraftMe er Sign
Exterior Sign $13,352.25 $7,540.32 $10,000.00
At the March 21 , 2024, DARS meeting, the application was reviewed and approved,
and recommendation made to forward to the URA for funding approval.
Total URA Portion Owner Portion
HVAC/Interior improvements $358,849.00 $43,323.88 (25%) $315,525.12 (75%)
Exterior sign $13,352.25 $6,676.12 (50%) $6,676.13 (50%)
Totals $372,201.25 $50,000* $322,201.25
*building improvement grant amount capped at$50,000
FINANCIAL IMPACT:
The FY 2023-24 Urban Renewal Building Improvements Program budget has sufficient
funds to approve this $50,000 grant request.
Attachments:
• Minutes to the March 31 , 2024, DARS Meeting
• Building Improvements Application
15
W4
,�D B u R,N'
Q,
DOWNTOWN ADVISORY REVIEW SUBCOMMITTEE
MINUTES FROM THE MARCH 21, 2024 - VIRTUAL MEETING
Attendees: Lisa Ellsworth, Mark Wilk, Mary Beth Cornwell
Tom Flomer-Absent
Staff:Jamie Johnk
This meeting was conducted virtually through email communications and approvals.
• Building Improvements Grant Program:
o URG 2024-02—111 N . Front Street(EZ Stop Grocery&Deli): This application was reviewed
and received approval via email from three DARS Committee members (Wilk, Ellsworth,
Cornwell)
o URG 2024-03—405 N. First Street(Plaza Monte Alban):This application was reviewed and
received approval via email from three DARS Committee members (Wilk, Ellsworth,
Cornwell)
• Adjourned: Meeting concluded once email votes were received.
Next Meeting: April 18, 2024
DOWNTOWN ADVISORY REVIEW SUBCOMMITTEE
MINUTES FROM THE NOVEMBER 2, 2023 MEETING
Page 1 of 1
16
Jamie Johnk
From: Lisa Ellsworth <|aeUsvvorth0Dgmaiicom>
Sent: Thursday, March 21' 2O243:33 PM
To: ]amie]ohnk
Cc: K4ahce|a Guerrero; Mark Wilk; Mary Beth Cornwell;Tom Homer
Subject: Re: March 2O24DARS Meeting VIRTUAL
****ThisenmaNbfrmnmamE%TERNIALscmder. Exenciseraatimmxvhemmpemimg attachments mrclick links from unknown senders mr
amexpcctedenmaN. ****
Hi Jamie,
|vote to approve both applications,with the caveat that | orn reminding staff to remind the property
owners that they need to comply with all codes including the signage in the window code as some of
these buildings are getting a little more than 509h oftheir Windows covered and vvowant to encourage
compliance especially when vvo are granting funding.
Thank you both for all your work in making this program o success. | orn often ornozod at howmuch
better downtown looks since we've implemented this.
Lisa Ellsworth
On Thu, Mar 21, 2024' 10:44AM ]GDliR ]OhDk< >VV[OtR:
Good Morning
Following iothe Agenda for the March 21' 2024' DARSVirtuoi Mooting.
AGENDA:
° URG 2O24-O2— 111 N . Front Street (EZ Stop Grocory& C>oU\:
o Review the attached Staff Report and Application.
o If you have questions or comments, pi0000 reply tothe entire DARS Committee.
o Provide your approval ordenial ofthe Application to the entire DARS Committee.
° URG 2024-03-405N. First Street(Plaza Monte Alban)
o Review the attached Staff Report and Application.
o If you have questions or comments, pi0000 reply tothe entire DARS Committee.
z
17
Jamie Johnk
From: Mary Beth Cornwell <kordeUia0Dhotmaiicom>
Sent: Thursday' March 21' 20243:40 PM
To: Lisa Ellsworth;Jamie]ohnk
Cc: K4ahce|a Guerrero; Mark Wilk; Tom Homer
Subject: Re: March 2O24DARS Meeting VIRTUAL
****ThisenmaNbfrmnmamE%TERNIALscmder. Exenciseraatimmxvhemmpemimg attachments mrclick links from unknown senders mr
unexpected enmaN. ****
| concur with Mark and approve ofboth
Thonkyou
Mary Beth Cornwell
Get Outlook for iOS
From: Lisa Ellsworth <|ae||ovvorth@gmaiicom>
Sent:Thursday, March 21, 20243:33:20PM
To:Jamie]ohnk^JamieJohnk@d.vvoodburn.or.uo>
Cc: Marice|a Guerrero <Marice|a.Guerrero@d.vvoodburn.or.uo>; Mark Wilk<Mark.VVi|k@d.vvoodburn.or.uo>; Mary
Beth Cornwell <kordeUia@hotmaiicom>;Tom Homer<t |omer@f|omerzom>
Subject: Re: March 2024DARSMeeting VIRTUAL
Hi Jamie,
I vote to approve both applications,with the caveat that I am reminding staff to remind the property
owners that they need to comply with all codes including the signage in the window code as some of
these buildings are getting a little more than 50% of their Windows covered and we want to encourage
compliance especially when vvoare granting funding.
Thank you both for all your work inmaking this program osuccess. | ornoften amazed othovvrnuch
better downtown looks since we've irnpiornontod this.
Lisa Ellsworth
C)DThu, Mar 21' 2O24' 1O:44AMJamie ]OhDk< >VV[OtR:
Good Morning
Following iothe Agenda for the March 21' 2O24' DARSVirtual Meeting.
z
18
Jamie Johnk
From: Mark Wilk
Sent: Thursday, March 21, 2024 11:01 AM
To: Jamie Johnk; Lisa Ellsworth (laellsworth@gmail.com); Lisa Ellsworth
('lisa.ellsworth@state.or.us'); Maricela Guerrero; Mary Beth Cornwell; Tom Homer
Subject: RE: March 2024 DARS Meeting -VIRTUAL
HI all—I have reviewed both applications and vote in favor of both requests, based on the documentation provided
and staff support.Thanks, Mark
From:Jamie Johnk<Jamie.Johnk@ci.woodburn.or.us>
Sent:Thursday, March 21, 2024 10:44 AM
To:Jamie Johnk<Jamie.Johnk@ci.woodburn.or.us>; Lisa Ellsworth (laellsworth@gmail.com) <laellsworth@gmail.com>;
Lisa Ellsworth ('lisa.ellsworth@state.or.us') <'lisa.ellsworth@state.or.us'>; Maricela Guerrero
<Maricela.Guerrero@ci.woodburn.or.us>; Mark Wilk<Mark.Wilk@ci.woodburn.or.us>; Mary Beth Cornwell
<kordellia@hotmail.com>;Tom Homer<tflomer@flomer.com>
Subject: March 2024 DARS Meeting-VIRTUAL
Importance: High
Good Morning
Following is the Agenda for the March 21, 2024, DARS Virtual Meeting.
AGENDA:
• URG 2024-02—111 N . Front Street(EZ Stop Grocery&Deli):
o Review the attached Staff Report and Application.
o If you have questions or comments, please reply to the entire DARS Committee.
o Provide your approval or denial of the Application to the entire DARS Committee.
• URG 2024-03—405 N. First Street(Plaza Monte Alban)
o Review the attached Staff Report and Application.
o If you have questions or comments, please reply to the entire DARS Committee.
o Provide your approval or denial of the Application to the entire DARS Committee.
Staff will collect and document all correspondence pertaining to the attached URG application and compile
Minutes from the meeting as well as recommendations to the Urban Renewal Agency.
Please provide your approval or denial of each application by end of day Friday, March 22, 2024.
Let me know if you have any questions.
Thankyou
Awl& ;&"
Jamie Johnk, Economic Development Director
City of Woodburn
Email: iaiirr Ge.iioI�l.u"iIIk@)c.li.woo( llbuiitiiri.oii uis.
Office: 503-980-6319 Cell: 503-320-8325
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March 21, 2024
TO: Downtown Advisory Review Subcommittee (DARS)
FROM: Maricela Guerrero, Economic Development Project Manager
Jamie Johnk, Economic Development Director
SUBJECT: URG #2024.03—405 N. First St. I Plaza Monte Alban
RECOMMENDATION:
Staff recommends to the Downtown Advisory Renewal Subcommittee (DARS) consideration of
approval for the Building Improvements Program Grant Application (Program) from Plaza Monte
Alban (Applicant) in the amount of $50,000.00; 25% of the interior improvements and 50% of
exterior sign cost up to the grant cap of$50,000(see full project breakdown below).Total project
cost is estimated $372,201.25 (based on recommended bids) for the property located at 405 N.
First Street.
BACKGROUND:
The building owner is requesting assistance for the purchase and installation of a new exterior
sign, HVAC system, and planned interior improvements for their downtown property located at
405 N. First Street. The building is currently vacant, and the planned improvements will house
up to six businesses such as bakery, retail clothing, check cashing, fruteria, and beauty and nail
salon.
PROPOSAL:
The Applicant has provided three estimates for interior work and would like to accept the bid
from Navarette Brothers.
• San Joseph Construction $346,929
• Navarette Brothers Construction $358,849
• Nataly's Construction $439,000
San Joseph Navarette Nataly's
HVAC $64,590 $97,000 $85,000
Electrical $95,850 $68,000 $73,000
Plumbing $43,675 $57,500 $62,500
Framing $89,542 $66,975 (including in other)
Other $53,272 $69,374 $218,500
Totals $346,929 $358,849 $439,000
Agenda Item Review: City Administrator x_ City Attorney_x_ Finance—x-
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The applicant has also submitted three estimates for the new exterior sign. Although Platino's
Signs is not the lowest bid, the applicant has experience working with this company, it is local,
sign material is aluminum-not plastic as the other two bids, plus the sign in Platino's bid is
larger than the lowest estimate. Additionally, it has a lifetime warranty on the sign structure.
For these reasons, the applicant would like to move forward with Platino's estimate.
Platino's SignCraft Meyer Sign
Exterior Sign 1 $13,352.25 $7,540.32 $10,000.00
Staff recommends that DARS approve:
• Bid received from Navarette Brothers as according to building owner, this contractor
has worked with others downtown businesses and their work and timeline to get the
project done meets their needs.
• Exterior sign estimate from Platino's sign.
Lastly, it is requested that DARS make a recommendation to the Urban Renewal Agency to
approve this application as submitted and in the following amounts.
Total URA Portion Owner Portion
HVAC/Interior improvements $358,849.00 $43,323.88 (25%) $315,525.12 (75%)
Exterior sign $13,352.25 $6,676.12 (50%) $6,676.13 (50%)
Totals $372,201.25 $50,000* $322,201.25
*building improvement grant amount capped at$50,000
Program Criteria:
• The property is located at 405 N. Front St and within the Urban Renewal District.
• The proposal complies with the downtown architectural design standards
and signage standards. Any necessary permits will be obtained from the city.
Off, The project encourages greater marketability of the Urban Renewal
District.
• The proposal will complement the existing and surrounding community. The project
will be complimentary to the existing building as well as the surrounding buildings.
• The project design works toward restoring the building as closely to its original
design as possible.
• That building interiors are improved with a focus on addressing code- related
improvements.
• The project is in the public interest. The Urban Renewal Program specifically
identifies roof repair/replacement and approved exterior improvements as eligible
improvements within Woodburn's Urban Renewal District.
Summary and Conclusion:
The Program is intended to encourage and assist business and property owners to invest in
the Urban Renewal District. This Application reflects the intent of the program by making
improvements to the property and maintaining the useful life of the building.
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Conditions of Awwoval:
1. Invoices must be submitted for reimbursement. No grant money will be disbursed until
the project is completed and is approved by the Agency.
2. Grant funds may be used for materials and services provided by licensed contractors.
3. Projects shall be completed within one year of approval in order to be eligible for
reimbursement. Grants provide for a single payment after receipts are provided and all
completed work is accepted by the City.
4. Licensed contractors will complete all work.
Attachments:
• Building Improvements Application
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r .
Pr red For
Plaza (Monte Ablan)
405 N First St
Woodburn , Oregon 97071
(503) 381-4553
Navarrete Brothers Gerneral Construction Estimate # 175
1315 Anna St
Date 02/29/2024
Woodburn, Oregon 97071 Business / Tax # CCB#245195
Phone: (503) 975-5067
Email: navarretebrothers23@gmail.com
Description Total
All new drywall $39,589.00
We will be responsible for hanging scraping taping texturing and final clean up
Ceilings and walls created for offices
steel stud framing $66,975.00
Frame interior walls and studs against existing walls
studs for walls and ceiling
Concrete screws
Flooring $29,785.00
Grinding Speckel and paint and coat
Subtotal $136,349.00
Total $136,349.00
Page 101 1.
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(1, ;d
The following is our proposal for rough plumbing and finish work as described below:
• ROUGH IN ALL PLUMBING FIXTURES ACCORDING TO PLANS
• WE WILL PROVIDE 50 GALLON GREASE TRAP FLOOR DRAINS AND FLOOR SINKS.( KITCHEN
EQUIPMENT AS,SINKS,3 COMPARTMENT SINKS AND FAUCETS TO BE PROVIDED BY
CUSTOMER.
• WE WILL PROVIDED TOILETS AND SINKS, WALL HANG SINKS AND FAUCETS.
• UNIT A-1 SINK, RUN 2 LINES 3"WASTE LINE FOR FUTURE PLUMBING.
• UNIT B-1 SINK AND 1 FLOOR SINK.
• UNIT C-1 SINK,2 FLOOR SINKS.
• UNIT D-1 SINK.
• UNIT D-2 SINKS, 13 COMPARTMENT SINK, 2 FLOOR SINKS, 1 FLOOR DRAIN, 1 WALL HANG
SINK AND FAUCET,AND 1 TOILET.
• UNIT E- 1 SINK
• UNIT F-1 SINK, 2 FLOOR SINKS, 1-3 COMPARTMENT SINK,AND 1 FLOOR DRAIN
• 2 ADA RESTROOMS ROUGH IN AND FINISH
• 75 GALLON GAS WATER HEATER,AND A HOT WATER RETURN PUMP. (gas piping and vent to
be done by others).
• WE WILL CUT AND REMOVE CONCRETE AND DISPOSE OF IT.
• WE WILL DIG TRENCHES AS NEEDED FOR NEW PLUMBING AND BACKFILL ONCE INSPECTION
HAS PASSED.
• INTALL MOAP SINK IN NORTH EAST SIDED OF THE BUILDING AND WATER HEATER IN THE SAME
AREA.
ffimsuft
My Product ProductlD Roam Notes
1st Floor:
• ALL PLUMBING FIXTURES AND PLUMBING MATERIALS WILL BE PROVIDED.
• KITCHEN SINKS AND AND FAUCETS TO BE PROVIDED BY OTHERS.(COMMERCIAL EQUIPMENT)
• ALL CONCRETE CUTTING REMOVAL OF CONCRETE AND DISPOSE OF CONCRETE INCLUDED.
• WE WILL DIG ALL TRENCHES AS NEEDED FOR NEW PLUMBING.
• WE WILL BACKFILL ALL TRENCHES AND LAY PIPES ON%MINUS ROCK.
• WE WILL REPAIR CONCRETE WHEN ROUGH PLUMBING IS COMPLETER.
• PERMITS TO BE PULLED BY OTHERS.
TERMS AND CONDITIONS
These terms and conditions and those in any proposal,along with the plans and specifications; constitute the entire
agreement between the parties as to the project("Project"). These terms supersede all prior discussions and writings
between the parties,including without limitation any request for bids prepared by Contractor.
BID EXPIRATION:This bid is valid for 30 days from the Bid Date.
PAYMENT TERMS:Contractor agrees to pay Precision Plumbing Works LLC("Precision"),for the Project as work
progresses according to the schedule supplied by Precision. In its sole discretion, Precision reserves the right to
suspend its work when the financial condition of the Contractor so warrants.
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