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July 24, 2023 URA Agenda FRANK LONERBERWARCHAIR CITY OF WOODBURN DEBBIE CABRALES, BOARD MEMBER WARD I MARK WILK, BOARD MEMBER WARD II ROBERT CARNEY, BOARD MEMBER WARD III URBAN RENEWAL AGENCY SHARON SCHAUB,BOARD MEMBER WARD IV MARY BETH CORNW ELL,BOARD MEMBER WARD V AGENDA ERIC MORRIS,BOARD MEMBER WARD VI JULY 24, 2023 - 6:45 P.M. City Hall Council Chambers - 270 Montgomery Street 1 . CALL TO ORDER 2. ROLL CALL 3. CONSENT AGENDA A. Urban Renewal meeting minutes of June 12, 2023 Recommended Action: Approve the minutes. 4. PRESENTATIONS None. 5. PUBLIC HEARINGS None. 6. GENERAL BUSINESS A. URG #2022.04- 523 N. Front Street I Luis's Taqueria Recommended Action: Approve the Building Improvements Program Grant Application (Program) from Luis's Taqueria in the amount of $34,877.50; 50% of the overall cost for the repair and installation of a new roof ($69,755) for the property located at 523 N. Front Street. 7. PUBLIC COMMENT 8. ADJOURNMENT July 24, 2023 Urban Renewal Agency Page i URBAN RENEWAL AGENCY BOARD MEETING MINUTES JUNE 12, 2023 DATE COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, JUNE 12, 2023 CONVENED The meeting convened at 6:48 p.m. with Chair Lonergan presiding. ROLL CALL Chair Lonergan Present Member Schaub Present Member Cornwell Present Member Carney Present Member Morris Present Member Cabrales Absent Staff Present: City Administrator Derickson, City Attorney Shields,Assistant City Administrator Row, Community Services Director Cuomo, Community Development Director Kerr, Special Projects Director Wakely, Finance Director Turley, Senior Management Analyst Sherman, Public Affairs and Communications Coordinator Moore, City Recorder Pierson CONSENT AGENDA A. Urban Renewal Agency minutes of May 22, 2023 Schaub/Cornwell... adopt the Consent Agenda. The motion passed unanimously. PUBLIC HEARING - FISCAL YEAR (FY) 2023-24 WOODBURN URBAN RENEWAL AGENCY BUDGET ADOPTION Chair Lonergan declared the hearing open at 6:50 p.m. for the purpose of hearing public input on the Agency's Budget for Fiscal Year(FY)2023-2024. City Administrator Derickson provided a staff report. No members of the public wished to speak in either support or opposition of the budget. Chair Lonergan declared the hearing closed at 6:51 p.m. A RESOLUTION ADOPTING THE CITY OF WOODBURN URBAN RENEWAL BUDGET FOR THE FISCAL YEAR (FY) 2023-24; MAKING BUDGET APPROPRIATIONS; AND IMPOSING THE TAXES City Administrator Derickson provided a staff report. Carney/Schaub... approve the resolution adopting the budget and capital improvement plan, making appropriations, and imposing taxes for FY 2023-24. The motion passed unanimously. ADJOURNMENT Carney/Morris... adjourn the meeting. The meeting adjourned at 6:52 p.m. APPROVED FRANK LONERGAN, CHAIR ATTEST Heather Pierson, City Recorder City of Woodburn, Oregon Page 1 —URA Board Minutes, June 12, 2023 1 �'�'1ri I Iii♦ +} Y Pad" Rewewd .-Agm& Item BU July 24, 2023 TO: Urban Renewal Agency FROM: Downtown Advisory Review Subcommittee (DABS) Jamie Johnk, Economic Development Director SUBJECT: URG #2022.04- 523 N. Front Street I Luis's Taqueria RECOMMENDATION: Approve the Building Improvements Program Grant Application (Program) from Luis's Taqueria in the amount of $34,877.50; 50% of the overall cost for the repair and installation of a new roof ($69,755) for the property located at 523 N. Front Street. BACKGROUND: The building owner is requesting assistance in the roof repair and replacement of their downtown building. Due to the number of layers of shingles currently on the roof, a total roof replacement is needed to meet code. Also, a previous fire damaged a portion of the roof, which will require the replacement of the decking (plywood). This building houses a working restaurant and a new roof is imperative for the operations of the business as well as to protect and preserve the integrity of the building. PROPOSAL: The Applicant has provided three estimates and would like to accept the bid from Nataly's Construction to complete the work. Although Nataly's Construction is the highest bid, the other bids do not address the repair and replacement of the portion of the roof that has fire damage. this scope of work is integral to ensure the dependability and long-term function of the new roof. The overall cost of the project bid by Nataly's Construction includes replacing and repairing a portion of the roof (700 sq ft) that was damaged in a previous fire, and re-roofing the entire building. Total URA Portion Owner Portion Agenda Item Review: City Administrator x_ City Attorney_x_ Finance_x- 2 URG #2022.04— 523 N. Front Street I Luis's Taqueria Page 2 • Roof Repairs/Replacement $69,755 $34,877.50 (50%) $34,877.50 (50%) FINANCIAL IMPACT: For FY 2023-24 the budget for the Urban Renewal Building Improvements Program has sufficient funds to approve this $34,877.50 grant request. 3 OODBUR. V.4RS .,49m& I reut To: Downtown Advisory Review Subcommittee (DARS) From: Mahoe|aGuerrero, Economic Development Project Manager Re: WRG #2023'04: 523N' Front St (Luis's Tmqumrim) Staff is requesting Downtown Advisory Renewal Subcommittee (DARS) consideration of approval for the Building Improvements Program Grant Application (Program) from Luis's Taqueria (App|ioant) inthe amount of$34`877.5O; 5OY6ofthe overall cost for fire damage remediation and the replacement and repairs to the roof($69,755) on the property located at 523 N. Front St. The building owner is requesting assistance in the roof repair and replacement of their downtown building. Due to the number oflayers of shingles currently on the noof, a total roof replacement is needed tomeet code. Also, a previous fire damaged a portion of the roof, which will require the replacement ofthe decking (p|yvvood). This building houses aworking restaurant and anew roof is imperative for the operations of the business as well as to protect and preserve the integrity of the building. Luis's Taqueria received three bids to complete the scope of work required on this project: 1. Nataly's Construction $ 69,755.00 2. Flawless Roofing $ 51,300.00 3. HVAC Ministries $ 49,015.28 The Applicant has provided three estimates and would like toaccept the bid from Nata|»'s Construction tocomplete the work. Although Nata|»'sConstruotion is the highest bid, the other bids do not address the repair and replacement of the portion of the roof that has fire damage. this scope of work is integral to ensure the dependability and long-term function of the new roof. The overall cost ofthe project bidbyNata|»'sConstructionindudesrep|adngandrepairinga portion of the roof(700 sq ft) that was damaged in a previous fire, and re-roofing the entire building. Pag (^ 12 Staff proposes that DARS make a recommendation to the Urban Renewal Agency to approve this application as submitted and with the approval of Nataly's Construction bid. Program Criteria: • The property is located at 523 N. Front St. and within the Urban Renewal District. • The proposal complies with the downtown architectural design standards and signage standards. Plans will be submitted and reviewed by the City Planning Department. • The project encourages greater marketability of the Urban Renewal District. Increased dining space in this popular restaurant will bring more patrons to downtown. • The proposal will complement the existing and surrounding community. The exterior expansion design will be complimentary to the existing building as well as the surrounding buildings. • The project design works toward restoring the building as closely to its original design as possible. Not applicable • That building interiors are improved with a focus on addressing code- related improvements. Not applicable • The project is in the public interest. The Urban Renewal Program specifically identifies roof repair/replacement as an eligible improvement within Woodburn's Urban Renewal District. Summary and Conclusion: The Program is intended to encourage and assist business and property owners to invest in the Urban Renewal District. This Application reflects the intent of the program by making improvements to the property and maintaining the useful life of the building. Conditions of Approval: 1. Invoices must be submitted for reimbursement. No grant money will be disbursed until the project is completed and is approved by the Agency. 2. Grant funds may be used for materials and services provided by licensed contractors. 3. Projects shall be completed within one year of approval in order to be eligible for reimbursement. Grants provide for a single payment after receipts are provided and all completed work is accepted by the City. 4. Licensed contractors will complete all work. Attachments: • Building Improvements Application 5 Building Improvement Program f=a ade (Downtown) ��.� � �."� TJ ° � � I .. Warimm I- Energy Efficiency Building IrTiprovement Prograrm Application Applying For: KExterior Grant El Interior Grant Design Services [.-I Fagade [I Energy Efficiency Applicant Information Nal71e: 1 " e 3u-s 6Ci'i2GV Z. Application Date: Phone: 50, .^ �+ Approval Date: Tax ID Number: @@ �f j� 17 2 Amount Awarded: Property Owner information Property Address.- ,�> T:� Name: PhonL/Erniil: , 0 _� � 0. ''sj 0:,'4'�l G�.. ��z3 1 L%� '" Address: � s Cit°v ST: Zip: ,�^y�� 'Y c-- � Owners signature: / Date: a/ Business and/or Project Information EJ URA Name of Business: Business Owner's Name: r) Address: Phare: City: state: zip: Ah tnQA-kV'I,-A Type of Fusiness: Upper Floor Use: Proposed Improvements Description: Estimated Cost of Improvemen`s: Amount Requested: p i 6 CERTIFICATION BY APPLICANT The applicant certifies that all information provided in this application is true and complete to the best of the applicant's knowledge and belief.The applicant represents to the city that this agreement has been duly authorized by all necessary action on the part of the applicant and no other corporate or other action on the part of the. applicant is legally required.If the applicant is not the owner of the property to be rehabilitated,the applicant certifies(fiat is has legal authority to sign and enter into an agreement to perform the proposed work on the building.Evidence of this legal authority roust be attached. Applicant acknowledges and agrees the agency shall have no obligation to pay any persons providing rinaterials or performing labor or to cause the release of any mechanics or other liens that may be recorded against the above property in connection with the proposed improvements 17? —s A p p 11' nature Date ACKNOWLEDGEMENT BY PROPER Y OWNER(IF D I FF E RENT-I HAN APPLICANT The Property Owner hereby acknowledges all the above terms of this application and agrees that the agency shall have no obligation to pay any persons providing materials or performing labor or to CaUse the release of any nipchanics or other hens that ritay be recorder ag,,iinst the above property in connection with the proposed improvements ri, PropL wnature Date p ri Staff Use Only Documents needed: Project Budget Contractor Bids (if they have 7 — PROPOSAL No. 2084 - a CELL: (971) 216-1289 14694 Woodburn Monitor Road t.ly On6trUCtion" (=P J(,.., TEL: (503) 634-2640 Woodburn, OR 97071 QUALITY & PRESTIGE EMAIL: gerainhdz@yahoo.com CCB# 174295 SUBMITTED TO PHONE DATE STREET JOB NAME ............ CITY,STATE,ZIP CODE JOB LOCATION ARCHITECT �DATE OFPLANS JOB PHONE We hereby submit to specifications and estimates for: EMAIL Z r. 4 .......... % 4 No Sub-Grade Prep., Weedkiller, Off-Site Improvement, Surveying, Testing, Permits, Fees or Bonds Unless Noted Above. Includes # Move-In I/we hereby agree that payment of the entire balance of this agreement shall become due and payable within 30 days following completion of the project,unless otherwise agreed upon and I/we further agree that in the event REA CONSTRUCTION,LLC becomes obligated to hire an attorney for the purpose of collecting any amount due or enforcing anotherterm of this agreement then I/we will pay the reasonable attorney's fees regardless of whether suit is filled,at trial and upon thereon,in addition to such sums as allowed by law. Vwe agree that the unpaid balance of this agreement shall bear interest at a rate of 1.5 per month from the date of completion of the project and said interest shall continue until all sums due hereunto are paid in full. WE AGREE hereby to furnish material and labor -- complete in accordance with above specifications, for the sum of: dollars($ payment to be made as follows:50%down at signing of contract balance upon completion. All Material is guarantied to be as specified.Any alteration or deviation from above specifications Authorized involving costs will be executed only upon written orders,and will become an extra charge over and Signature above the estimate. All agreements contingent upon strikes,accidents,or delay beyond our control. Ownerto carry fire,tornado and other necessary insurance.Our workers are fully covered by Workmen's Note This agreement may be Compensation insurance. withdrawn by us if not accepted within days ACCEPTANCE OF AGREEMENT--The above prices,specifications and con d it ions aresatisfactoryand are herebyaccepted.You are authorized to do Signature work as specified. Payment will be made as outlined above. Date ofAcceptan ce: Signature 8 Estimate FLAWLESS ROOFING CCB # 225649 APRIL 10 2023 LICENCED, BONDED, INSURED LUISES TAQERIA QTY DESCRIPTION UNIT LINE TOTAL PRICE --------------- 6500 sq Labor-full tare off and install 22,500.00 _._.._. _...__....._ _._ .... _.._ _..._....__ _. . ._ ................_-- _....._..__ _,_____._ ....._.._ _,....._..___ _..._.... .. 6500 s TPO GAF 20-year LLT warranty 60 ML, 1/2-inch Potyiso 4x8 cover q coverboard insulation, 3/8"to 8" Pipe flashings 24,750.00 _ _.__.... 1 Delivery fee 500 00 _.. .__ 1 Dump fee 3200.00 _.. ..._ _ ._._!. _._ . ... . . . -....._.I ......... - ----------- _ -------- _._ _.._ �. ----------- _ ._.__ ....__ _... __. ........... ......... -------- _ �_ ._- _-...... .._ ..� PROJECT 350.00 OVERHEAD __--.1..-.-.-..-...- .. .......... SUBTOTAL DISCOUNT Replacing fascia boards 190.00 per board (20FT) Extra layers are charged at 100.00 per square (10x10) DEPOSIT Plywood is 45.00 each to replace(4x8) {{ 2xlx2 roof cap flashings will cost an additional 6000,00 (recommended) OTAL We can use the old metal roof cap but I recommend new ones RE ANING 51,300.00 B LANCE 9 ESTIMATE #254-1 ESTIMATE DATE Feb 15, 2023 TOTAL $49,015.28 HVAC Ministries MAIN PROFILE C01'"1TAC.1. U S MAIN PROFILE 4235 Hawthorne Ave NE 523 N Front St Salem, OR 97301 Woodburn, OR 97071 (503) 899-5229 (503) 351-5496 ILlisstukqi-feria@giric-.ii.corri divii,,enir�inc;har77e@grri�til.corii ESTIMATE CAR SW 060R 8X100 WHITE 1.0 X1,5 36.00 $1,536.00 CAR SW 060R 4X100 WHITE 6.0 $763.00 $4,608.00 PL CAR SW-tpos bonding 5G 6.0 $576.34 $3,458.04 RL CAR SW 0608 6X100 WHITE CTN CAR 4 HPX FASTENER 1000\CT 2.0 $345.62 $691.24 PC MET CB -230 TERMINATION BAR 6.0 $22.00 $132.00 EA SND RVO TPO VNT\COLLAR COMBO WH PC CAR SW T-JOINT COVER WHITE 10.0 ; 109.00 $1,090.00 TPO CLAD DRIP METAL WHITE 3X3X10 W 1/4 K/O CTMCAR FASTENIN PLATE 3"1000 2.0 $0.00 $0.00 FIRESTONE HD PLUS 2-3/4 SEAM PLATE 500 COUNT DUMP TRUCK 1,0 S2,500.00 $2,500.00 LABOR FOR X5 WORKERS 5.0 X7.000.00 $35,000.00 THIS WILL COVER THE COST OF LABOR FOR ALL WORKERS OSB ply wood THIS UPON COMPLETION 0.0 `(30.00 $0.00 LP OSB built for load-bearing strength in construction OSB used for sheathing in walls, flooring, and roof decking HVAC Ministries 23(663 httt� /yi✓��cer�ir7istrirs.org 1 of 10 PERMITS WI BE UPON COMPLETION Services subtotal: $49,015.28 Subtotal $49,015.28 Tax (credit card 4%) $0.00 Total $499015.28 H'AG' CV`inisti i 5 23666 tit.0.,.'?it.'c ` ?. i_. 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