Res. 2222 - Establishing Community Center Citizens Advisory CommitteeCOUNCIL BILL NO. 3233
RESOLUTION NO. 2222
A RESOLUTION ESTABLISHING A COMMUNITY" CENTER CITIZENS ADVISORY
COMMITTEE; SPECIFYING OBJECTIVES; AND PROVIDING MEMBERSHIP
COMPOSITION
WHEREAS, during the 2017 Regular Session, the Oregon Legislature
authorized the award of a $1,000,000 Lottery Bond Grant to the City for the
community center project; and
WHEREAS, the Woodburn City Council utilized this funding to develop
preliminary architectural and engineering designs for the community center
project between 2019-2020; and
WHEREAS, a City Council appointed Community Center Advisory
Committee ("the CAC') guided the development of the preliminary architectural
and engineering designs; and
WHEREAS, the resolution establishing the original CAC included a provision
that dissolved the committee, effective August 1, 2020; and
WHEREAS, the Oregon State Legislature awarded the City a $15 million
Lottery Bond Grant during the 2021 Legislative Session; and
WHEREAS, the City Council intends to refer a general obligation bond
measure to the voters in November 2024 for purposes of financing the
construction of a new Community Center project; and
WHEREAS, the Woodburn City Council has determined that the re-
establishment of the CAC will benefit the community center bond measure
election and fund development process by providing for transparency and
continued public input; and
WHEREAS, the CAC will make recommendations to the City Council
regarding a City-wide bond measure to finance the construction of a new
Community Center; and
WHEREAS, the CAC will also work with a capital campaign consultant to
raise funds for the community center project through grants and private
contributions; and
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RESOLUTION NO. 2222
WHEREAS, to ensure compliance with Oregon elections Law, the CAC shall
be dissolved prior to filing bond measure ballot language with the Marion County
Elections Official;
WHEREAS, the Woodburn City Charter provides the Mayor with the ability to
appoint volunteer committee and commissioner positions with the consent of the
City Council; and
WHEREAS, the Woodburn City Charter further provides that the City
Administrator is the administrative head of the City responsible for overseeing the
day to day operations of the City departments, services, programs and
community outreach efforts and takes advice from various committees and
groups; NOW, THEREFORE,
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. Establishment. The CAC is hereby established to assist the City
in preparing for a general obligation bond measure election and to secure grants
and private contributions for the community center project.
Section 2. Obiectives. In its efforts to assist the City with the community
center project, the CAC will review the election and fundraising strategy and
provide feedback to staff, the consultant team and the City Council, in order to
ensure that:
A. The ballot measure to be referred in November 2024 resonates with
voters, addresses their concerns, and is designed to secure the
necessary support required to pass the measure;
B. Public opinion research is conducted in order to determine which
version of the community center project should be placed on the
ballot;
C. Ballot measure election messaging is effectively delivered to
prospective voters through comprehensive public engagement
activities;
D. A fund development strategy is developed that will assist in securing
private funding to add value to the project and partially offset the
amount of the required bond measure; and
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RESOLUTION NO. 2222
E. Donor engagement and recognition plans are developed and
implemented.
Section 3. Termination. In order to ensure compliance with Oregon
Elections Laws, the CAC will dissolve effective August 1, 2024. This will ensure that
the committee no longer exists at the point that bond measure language is filed
with the Marion County Elections Official.
Section 4. Authority. The CAC is an advisory committee and shall have no
authority over the City's final decisions related to the design of the community
center. Recommendations, suggestions, or ideas of the CAC shall be strictly
advisory and non -binding.
Section 5. Representation. Neither the CAC, nor individual appointed
members of the CAC, are authorized to represent the City of Woodburn in any
official capacity without obtaining the written permission of the City Council or
the City Administrator.
Section 6. Appointments. Members of the CAC shall be appointed by the
Mayor, with the consent of the City Council, for a term that expires upon the
termination of the committee on August 1, 2024. Members interested in serving
on the CAC shall submit a completed Application for
Commission/Committee/Board Member Form to the City Administrator's Office.
Section 7. Membership. The CAC will consist of up to twenty-four (24)
community members, including the following:
A. Every member of the Woodburn City Council, including the Mayor;
and
B. The chair of the Woodburn Recreation & Park Board.
Section 8. Chair. At the first meeting of the CAC, the appointed
membership will nominate and select a Chair for a duration deemed
appropriate. The Chair will preside over meetings, facilitate discussion and assist
in formulating recommendations to City staff, the design team, the City Council
or the City Administrator. City employees are not eligible to serve as Chair.
Section 4. Meeting Notices, Agendas & Minutes. The City Administrator
through the City Recorder is responsible for developing and providing meeting
notices, agendas and meeting minutes.
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RESOLUTION NO. 2222
Section 10. Meeting Schedule. Meetings may be scheduled monthly, or as
otherwise deemed appropriate by the CAC's Chair or City Administrator at a time
and date deemed appropriate by the CAC. Meeting locations will be
determined by the City Administrator's Office.
Section 11. Quorum. Because the CAC is advisory in nature, no quorum
shall be required for the CAC to meet, discuss or provide advice or
recommendations to the City Council or the City Administrator.
Approved as to form:
City Att ey Date
Approved:
Frank Lone an, Mayor/
Passed by the Council 9 a 02,3
Submitted to the Mayor 'a toe 7_0,
Approved by the Mayor 6J-Q kA- It, 7-V z�
Filed in the Office of the Recorder
ATTEST: Ukv� 60&
Bather Pierson, City Recorder
City of Woodburn, Oregon
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RESOLUTION NO. 2222
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