Loading...
April 24, 2023 Agenda FRANK LONERGAN,MAYOR CITY OF WOODBU RN DEBBIE CABRALES,COUNCILOR WARD 1 ALICE SWANSON,COUNCILOR WARD II CITY COUNCIL AGENDA ROBERT CARNEY,COUNCILOR WARD III SHARON SCHAUB,COUNCILOR WARD IV MARY BETH CORNWELL,COUNCILOR WARD V APRIL 24, 2023- 7:00 P.M. ERIC MORRIS.,COUNCILOR WARD VI CITY HALL COUNCIL CHAMBERS-270 MONTGOMERY STREET 1. CALL TO ORDER AND FLAG SALUTE 2. ROLL CALL 3. ANNOUNCEMENTS AND APPOINTMENTS Announcements: None. Appointments: None. 4. COMMUNITY/GOVERNMENT ORGANIZATIONS None. 5. PROCLAMATIONS/PRESENTATIONS Proclamations: None. Presentations: A. The Legal Rules to Judge Land Use Cases B. Transit Plan 6. COMMUNICATIONS None. 7. BUSINESS FROM THE PUBLIC - This allows the public to introduce items for Council consideration not already scheduled on the agenda. This facility is ADA accessible. If you need special accommodation, please contact the City Recorder at 503-980-6318 or Statewide To//Free Relay (800) 735-1232, at least 48 hours prior to this meeting. Si usted necesita asistencia especial, comuniquese al 503-980-6322 o a la linea telef6nica gratuita, (800) 735-1232, con un minimo de 48 horas, antes de la reuni6n. **Habra int6rpretes disponibles para aquellas personas que no hablan Ingl6s, previo acuerdo. Comuniquese al (503) 980-6322.** April 24, 2023 Council Agenda Page i 8. CONSENT AGENDA -Items listed on the consent agenda are considered routine and may be adopted by one motion. Any item may be removed for discussion at the request of a Council member. A. Woodburn City Council minutes of April 10, 2023 1 Recommended Action: Approve the minutes. B. Acceptance of three (3) Public Utility Easements and a Public 6 Waterline Easement at 2045 Molalla Road NE, Woodburn, OR 97071 (Tax Lot 051 W08A005200) Recommended Action: Accept three (3) public utility easements and a public waterline easement granted by Woodburn West LLC, owner of the property located at 2045 Molalla Road NE, Woodburn, OR 97071 (Tax Lot 051 W08A005200). 9. TABLED BUSINESS None. 10. PUBLIC HEARINGS None. 11. GENERAL BUSINESS - Members of the public wishing to comment on items of general business must complete and submit a speaker's card to the City Recorder prior to commencing this portion of the Council's agenda. Comment time may be limited by Mayoral prerogative. A. Council Bill No. 3206 - An Ordinance Annexing Approximately 0.93 24 Acres of Territory Generally Located at 2115 Molalla Road NE, Marion County, Oregon, into the City of Woodburn Recommended Action: Adopt the ordinance. B. Council Bill No. 3207-An Ordinance Amending the Woodburn Zoning 38 Map to Designate Zoning of Approximately 0.93 Acres of Annexed Territory Located at 2115 Molalla Road NE, Marion County, Oregon, as Commercial General (CG) Zoning District Recommended Action: Adopt the ordinance. C. Council Bill No. 3208 - An Ordinance Amending Ordinance 2433 42 (Master Fee Schedule)to Modify and Update Community Development - Planning Division Fees, Community Services - Recreation, Parks, and Aquatic Center Fees, and Finance Department Fees; and Repealing all Fees and Charges that are Inconsistent with this Ordinance;and Setting April 24, 2023 Council Agenda Page ii an Effective Date Recommended Action: Enact the Ordinance amending and updating the City's Master Fee Schedule for: 1 . The Community Development Department, Planning Division fees for land use applications and planning services; 2. The Community Services Department fees for park and facility rentals and aquatic center fees; and 3. The Finance Department fees for lien searches, NSF check fees, and liquor license fees, Effective July 1 , 2023. D. Award of Legion Park Parking Lot Improvements Project to Pacific 67 Excavation Recommended Action:Award the construction contract for the Legion Park Parking Lot Improvements Project to the lowest responsible and responsive bidder, Pacific Excavation, in the amount of $180,680.00 and approve an additional $20,000.00 for this project as a contingency for potential change orders. 12. OTHER BUSINESS None. 13. PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS - These are Planning Commission or Administrative Land Use actions that may be called up by the City Council. A. Call-Up Briefing: Planning Commission approval of a Conditional Use 71 Permit & Design Review application package for open-air shelters for outdoor play at Heritage E.S. at 440 Parr Rd (CU 22-05 & DR 22-20) Recommended Action: Staff briefs the Council on this item pursuant to Woodburn Development Ordinance (WDO) Section 4.02.02. (The Council may call up this item for review if desired and, by majority vote, initiate a review of this Commission decision.) B. Call-Up Briefing: Planning Commission approval of a Conditional 75 Use Permit & Design Review application package for open-air shelters for outdoor play at Lincoln E.S. at 1041 N. Boones Ferry Rd (CU 22-06 & DR 22-21) Recommended Action: Staff briefs the Council on this item pursuant to Wa'.)a'.)d: bs...im I:::�evelk,:) rrieroll ( ra.: iiroa:,roe�.:�e Wf.::Q Section 4.02.02. The ........................................................................................................................................................Ip..................................................................................................................................................... � Council may call up this item for review if desired and, by majority vote, initiate a review of this Commission decision.) April 24, 2023 Council Agenda Page iii C. Council Briefing of Planning Commission approval of a Design Review 79 and Variance application package for Fleet Sales West at 2175 N. Pacific Hwy (DR 22-24 & VAR 22-13) Recommended Action: Staff recommends no action and briefs the Council on this item pursuant to Woodburn Development Ordinance (WDO) Section 4.02.02. The Council may call up this item for review if desired and, by majority vote, initiate a review of this decision. 14. CITY ADMINISTRATOR'S REPORT 15. MAYOR AND COUNCIL REPORTS 16. EXECUTIVE SESSION None. 17. ADJOURNMENT April 24, 2023 Council Agenda Page iv COUNCIL MEETING MINUTES APRIL 10, 2023 DATE COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON,APRIL 10, 2023 CONVENED The meeting convened at 7:00 p.m. with Mayor Lonergan presiding. ROLL CALL Mayor Lonergan Present Councilor Carney Present Councilor Cornwell Present Councilor Schaub Present Councilor Swanson Present—via video conferencing Councilor Morris Present Councilor Cabrales Present Staff Present: City Administrator Derickson, City Attorney Shields,Assistant City Administrator Row,Police Chief Pilcher,Public Works Director Stultz, Community Development Director Kerr, Economic Development Director Johnk, Special Projects Director Wakeley, Human Resources Director Gregg, Community Services Director Cuomo, Planner Handel, Public Affairs and Communications Coordinator Moore, Community Relations Manager Herrera, City Recorder Pierson APPOINTMENTS Schaub/Cornwell...appoint Luis Molina to the Woodburn Budget Committee. The motion passed unanimously. COMMUNITY/GOVERNMENT REPORTS Mayor Lonergan noted that he received an invitation from Marion County to attend the open house and ribbon cutting for His Place on April 12, 2023 from 11:00 a.m. —2:00 p.m. PROCLAMATIONS Mayor Lonergan read a proclamation declaring April as Child Abuse Prevention Month. Alison Kelley, Chief Executive Officer at Liberty House and Kyle Tarr, Prevention Program Director at Liberty House provided information about Liberty House and free virtual trainings they are providing this month. COMMUNICATIONS Mayor Lonergan stated that two letters were received. One was from Ruth Wells regarding serious noise issues in her neighborhood and the other is from a downtown business owner, Russell Peterson, that is having a problem with trespassing. BUSINESS FROM THE PUBLIC Dan Haun, Executive Director of North Willamette Valley's Habitat for Humanity introduced himself to the City Council. CONSENT AGENDA Page 1 - Council Meeting Minutes, April 10, 2023 1 COUNCIL MEETING MINUTES APRIL 10, 2023 A. Woodburn City Council minutes of March 13, 2023, B. Woodburn City Council Executive Session minutes of March 13, 2023, C. Woodburn City Council Retreat minutes of March 24 and March 25, 2023, D. Liquor License Application for Jaimex's Restaurant, E. Liquor License Application for Casa Marquez Mexican Grill, F. Acceptance of a Right-of-Way Dedication and Public Utility Easement at 960 Young Street, Woodburn, OR 97071 (Tax Lot 051W18AD08300), G. Acceptance of Easements and Right-of-Way at the Woodland Crossing Development from Multiple Parties, H. Crime Statistics through February 2023, L Building Activity for March 2023. Schaub/Cornwell... adopt the Consent Agenda. The motion passed unanimously. PUBLIC HEARINGS Mayor Lonergan declared the hearing open at 7:15 p.m. for the purpose of hearing public input on annexation of approximately 40.93 acres of territory at 8708 Parr Road NE (ANX 22-03) and approval of related land use applications for development into the Brighton Pointe Subdivision. Mayor Lonergan asked if there were any declarations from the Council and Councilors Cabrales, Morris, Schaub, and Mayor Lonergan noted they have all driven by the property before. City Recorder Pierson read the public hearing statement. Planner Handel provided a staff report. Dana Krawczuk, Attorney with Stoel Rives and Roseann Johnson with Lennar, provided testimony on behalf of the applicant. Mayor Lonergan asked if any member of the public wished to speak in support of the annexation of approximately 40.93 acres of territory at 8708 Parr Road NE (ANX 22-03) and approval of related land use applications for development into the Brighton Pointe Subdivision. No members of the public wished to speak in support. Mayor Lonergan asked if any member of the public wished to speak in opposition of the annexation of approximately 40.93 acres of territory at 8708 Parr Road NE(ANX 22-03)and approval of related land use applications for development into the Brighton Pointe Subdivision. No members of the public wished to speak in opposition. Mayor Lonergan closed the hearing at 9:03 p.m. City Councilors provided comments on the annexation and land use applications for development for the Brighton Pointe Subdivision. Cornwell/Schaub... tentatively approve the land use applications, directing staff to prepare and submit ordinances and a final land use decision for consideration at the next City Council meeting. The motion passed 4-2 with Councilors Cabrales and Swanson voting no. (During the initial vote on the motion Mayor Lonergan stated that the vote was 5-1 with Councilor Cabrales voting no. At 9:11 p.m. an email was received by the City Recorder from Councilor Swanson, who was participating virtually, stating that her vote was a no vote. The City Recorder informed the Mayor, and the Mayor announced the change and that the motion passed 4-2 with Councilors Cabrales and Swanson voting no.) Mayor Lonergan declared the hearing open at 9:10 p.m. for the purpose of hearing public input on annexation of approximately 0.93 acres of territory at 2115 Molalla Road NE (ANX 22-04) and assignment of City zoning (ZMC 22-04). Mayor Lonergan asked if there were any declarations from the Council and there were none. City Recorder Pierson read the public hearing statement. Planner Handel provided a staff report. Zach Pelz with AKS Engineering and Forestry provided testimony on behalf of the applicant. Mayor Lonergan asked if any member of the public wished to speak in support of the annexation of approximately 0.93 acres of territory at 2115 Molalla Road NE(ANX 22-04) and assignment of City zoning (ZMC 22-04). No members of the public wished Page 2 - Council Meeting Minutes, April 10, 2023 2 COUNCIL MEETING MINUTES APRIL 10, 2023 to speak in support. Mayor Lonergan asked if any member of the public wished to speak in opposition of the annexation of approximately 0.93 acres of territory at 2115 Molalla Road NE (ANX 22-04) and assignment of City zoning (ZMC 22-04). No members of the public wished to speak in opposition. Mayor Lonergan closed the hearing at 9:19 p.m. City Councilors provided comments on the annexation and assignment of City zoning. Carney/Cornwell... to tentatively approve the land use application directing staff to prepare and submit ordinances for consideration at the next City Council meeting. On roll call vote the motion passed unanimously. NOMINATION OF A CITY COUNCIL REPRESENTATIVE TO SERVE ON THE UGB TECHNICAL ADVISORY GROUP (TAG) Special Projects Director Wakeley provided a staff report. Morris/Schaub... appoint Mayor Lonergan to serve on the Buildable Land Inventory (BLI) and Economic Opportunities Analysis (EOA)work related to the potential Urban Growth Boundary (UGB)for needed employment land. The motion passed unanimously. SPECIAL PUBLIC WORKS FUND LOAN APPLICATION Assistant City Administrator Row provided a staff report. Carney/Schaub... authorize the City Administrator to sign and submit the enclosed application for a Special Public Works Fund (SPWF) loan application to the Oregon Business Development Department(Business Oregon) to continue design work on the community center project. The motion passed unanimously. LEASING SPECIALISTS, LLC. CONTRACT AWARD Police Chief Pilcher provided a staff report. Swanson/Schaub... award a police vehicle lease contract in the amount of $260,450 (Total contract price over the next four years) to Leasing Specialists, LLC., with an additional contingency of$50,000 authorized to account for increases in the final outfitting costs and financing of the vehicles, and authorize the City Administrator to sign the lease agreement. The motion passed unanimously. AWARD OF CONSTRUCTION CONTRACT FOR 2022-23 SPRING PAVING, PART 2 PROJECT (MAINTENANCE PROJECT, BID # 2023-01) Public Works Director Stultz provided a staff report. Schaub/Cornwell... Award the construction contract for the 2022-23 Spring Paving, Part 2 Project to the lowest responsible and responsive bidder, Knife River Corporation, in the amount of$392,109.75. Staff is requesting approval of an additional $25,000 for this project as a contingency for potential change orders that may arise during the construction process. The motion passed unanimously. ANNUAL REVIEW PROCESS Schaub/Carney... move that we accept option number three, annual review and to continue the use of a form. The motion passed unanimously. CALL-UP BRIEFING: PLANNING COMMISSION APPROVAL OF A CONDITIONAL USE PERMIT & DESIGN REVIEW APPLICATION PACKAGE FOR THE HARDCASTLE APARTMENTS AT 1755 HARDCASTLE AVE (CU 22-04 & DR 22-15) The Council declined to call this item up. Page 3 - Council Meeting Minutes, April 10, 2023 3 COUNCIL MEETING MINUTES APRIL 10, 2023 CALL-UP BRIEFING: PLANNING COMMISSION APPROVAL OF A MODIFICATION OF CONDITIONS TO PUD 22-01 MILL CREEK MEADOWS AT 1490, 1550, & 1636 BROWN ST (MOC 23-01) The Council declined to call this item up. COUNCIL BRIEFING OF PLANNING COMMISSION APPROVAL OF A VARIANCE APPLICATION FOR AMAZON AT 450 S. BUTTEVILLE ROAD (VAR 23-01) The Council declined to call this item up. COUNCIL BRIEFING OF PLANNING COMMISSION APPROVAL OF A MODIFICATION OF CONDITIONS APPLICATION FOR 2385 SPRAGUE LANE (MOC 22-03 The Council declined to call this item up. CALL-UP BRIEFING: PLANNING COMMISSION APPROVAL OF A CONDITIONAL USE PERMIT & DESIGN REVIEW APPLICATION PACKAGE FOR U-HAUL TRUCK RENTAL AND MINI-STORAGE AT 0 [ZERO] STACY ALLISON WAY NE (CU 22-03, DR 22-14, & SA 23-01) Carney/Schaub... call up the application package for U-Haul Truck Rental and Mini-Storage at 0 [Zero] Stacy Allison Way NE. The motion passed unanimously. CITY ADMINISTRATOR'S REPORT The City Administrator reported the following: • Budget meeting will take place April 29, 2023; • Represented OCCMA at the Alaska Conference in Fairbanks. MAYOR AND COUNCIL REPORTS Councilor Schaub had a great time at the dedication ceremony of the tulip blossom stamp. Councilor Morris commended the City Council for the good work done tonight. Councilor Cornwell stated that she attended the stamp dedication as well. Councilor Cabrales asked when Butteville Rd. will be smoothed. Public Works Director Stultz stated that the road will be cleaned up shortly. Director Stultz also commented that the City is pushing ODOT to repair potholes on 214. Councilor Cabrales also stated that she stands in solidarity with Woodburn teachers. Mayor Lonergan stated that he attended the Woodburn DSA Ceremony put on by the Chamber and that he also attended the Fire District recognition dinner. He had a roundtable discussion with Representative Salinas in Donald, where 15 mayors and city administrators got together to talk about possible grants and rural opportunities. Mayor Lonergan reported that he also participated in the following: Mid-Willamette Valley Area Commission on transportation, went to the Estates to view art on display by Dago Benavidez,tulip stamp dedication at the Wooden Shoe, Chamber's Greeters at the Wooden Shoe and the sunrise Easter Service at the Wooden Shoe.He thanked those that attended the state of the City address and added that a Spanish version is coming out this week. He thanked Councilor Carney for filling in for him while he was out of town and that he will be Page 4 - Council Meeting Minutes, April 10, 2023 4 COUNCIL MEETING MINUTES APRIL 10, 2023 out of town for the next meeting as well. Councilor Swanson stated that she also attended the tulip stamp dedication at the Wooden Shoe. ADJOURNMENT Morris/Cabrales...move to adjourn. The motion passed unanimously. Council President Carney adjourned the meeting at 10:03 p.m. APPROVED FRANK LONERGAN, MAYOR ATTEST Heather Pierson, City Recorder City of Woodburn, Oregon Page 5 - Council Meeting Minutes, April 10, 2023 5 �'I'1 r I Iii♦ r} RRYiN� /y1 fun.- April 24, 2023 TO: Honorable Mayor and City Council through City Administrator FROM: Curtis Stultz, Public Works Director SUBJECT: Acceptance of three (3) Public Utility Easements and a Public Waterline Easement at 2045 Molalla Road NE, Woodburn, OR 97071 (Tax Lot 051 W08A005200) RECOMMENDATION: Accept three (3) public utility easements and a public waterline easement granted by Woodburn West LLC, owner of the property located at 2045 Molalla Road NE, Woodburn, OR 97071 (Tax Lot 051 W08A005200). BACKGROUND: The property owner is required to provide to the City of Woodburn, public utility easements and a public waterline easement in order to satisfy the conditions of approval of Design Review (DR 2022-08, & CU 2022-01). DISCUSSION: The first easement is a 10-foot wide public utility easement located along the southerly boundary of the property as shown in the attached exhibit. This public utility easement provides a perpetual and permanent easement and right-of-way to construct, reconstruct, operate, and maintain public utilities within the easement. The second easement is an 82-foot wide public utility easement located along the northerly boundary of the property as shown in the attached exhibit. This public utility easement provides a perpetual and permanent easement and right- of-way to construct, reconstruct, operate, and maintain public access and utilities within the easement. The third easement is a 70-foot wide public utility easement located primarily along the westerly boundary of the property as shown in the attached exhibit. This public utility easement provides a perpetual and permanent easement and right- Agenda Item Review: City Administrator_x_ City Attorney_x Finance—X- 6 Mayor and City Council April 24, 2023 Page 2 of-way to construct, reconstruct, operate, and maintain public access and utilities within the easement. The fourth easement is a 16-foot wide public waterline easement located within the property as shown in the attached exhibit. This public utility easement provides a perpetual and permanent easement and right-of-way to construct, reconstruct, operate, and maintain water mains and appurtenances. FINANCIAL IMPACT: There is no cost to the City for the Easement being granted. Attachments Copies of the aforementioned easement documents are included as Exhibits "A" and Exhibits "B" for each dedication. 7 AFTER RECORDING RETURN TO: City of Woodburn Woodburn City Recorder 270 Montgomery Street Woodburn, OR 97071 CITY OF WOODBURN, OREGON PUBLIC UTILITY EASEMENT (Permanent) Woodburn West, LLC("GRANTOR"), grants to the CITY OF WOODBURN, OREGON ("CITY") a permanent easement and right-of-way, including a grant of public access and unrestricted ingress and egress over and across GRANTOR's property on the following described land: See attached Exhibit "A"Legal Description of'Permanent Easement and attached Exhibit "B"Sketch for Legal Description of'Permanent Easement, which are by this reference incorporated herein. The true and actual consideration of this conveyance is (ZERO DOLLARS) 0.00 and other valuable consideration, the receipt and sufficiency of which is hereby acknowledged by GRANTOR. The Easement and all rights granted herein shall perpetually encumber the property. GRANTOR reserves the right to use the surface of the land for any purpose that will not be inconsistent or interfere with the use of the easement by the CITY. No building, permanent structures, or fences shall be placed upon, under or within the property subject to the foregoing easement during the term thereof without the written permission of the CITY. The CITY has no maintenance responsibilities for the easement granted herein, however, should it complete any maintenance or repair work that may result in disturbance to the surface of the easement area and any associated landscaping and vegetation, the CITY shall promptlyrestore the surface of the property and any associated landscaping and vegetation to its original condition. CITY hereby agrees to indemnify, defend and hold harmless GRANTOR from and against any liens, claims, liability and costs (including court costs and reasonable attorney and witness fees) arising from or in connection with entry onto or activities on the property pursuant to this easement by CITY or any party affiliated with CITY. GRANTOR covenants to CITY that GRANTOR is lawfully seized in fee simple of the above- granted premises, subject only to those encumbrances of public record, and that GRANTOR and their heirs and personal representatives shall warrant and forever defend the said premises and every part thereof to CITY against the lawful claims and demands of all persons claiming by, though, or under GRANTOR. PUBLIC ACCESS EASEMENT PAGE 1 OF 5 8 DATED THISDAY OF ,20- , WOODBU -� an LLC e it 1 Ivanov Title: Sole Member CORPORATE ACKNOWLEDGEMENT State of Oregon ) )ss, County of __ /,�...� This instrument was acknowledged before me on this day of Apn f b3' � — �✓ �tJ s aS day (month) (year) ( igner's Name) (Title;write N/A if not applicable) of (Name of Entity of whose behalf record is executed;write N/ ppliGable) OFFI Cl, L STAMPW pATRICIA ANN JONES otary f is for Oregon NOTARY p NOTRRY PUCiLiC-OREGON mission Expires COtvIMISSION NO. 1022954 MY COMMISSION EXPIRES MARCH 22.2026 PUBLIC ACCESS EASEMENT PAGE 2 OF 5 9 EXHIBIT A 10' PUE Commencing at a 5/8" iron rod at the Northwesterly corner of Lot 3, Woodburn Fruit Farms, as recorded in Volume 2, Page 20, Marion County Book of Town Plats, located in the Northeast Quarter of Section 8, and the Northwest Quarter of Section 9, Township 5 South, Range 1 West of the Willamette Meridian, City of Woodburn, Marion County, Oregon; thence along the Westerly line of said Lot 3, South 01°33'36" West 959.20 feet to a point along the Northerly right-of-way line of Molalla Road, being also the True Point of Beginning of a 10 foot-wide public utility easement to the City of Woodburn; thence along said right-of-way line South 88011'45" East 433.73 feet to a point along the East line of said Lot 3; thence along the Easterly line of said Lot 3, North 01°36'18" East 10.00 feet; thence North 88°11'45" West 433.71 feet to a point on the Westerly line of said Lot 3; thence South 01°33'36" West 10.00 feet to the Point of Beginning and containing 4,337 square feet of land, more or less. ....._.u_,...REG{STERED PROFESSIONAL LAND SURVEYOR G OREGON i JULY 13, 2004 ROBERT D. HAMMAN 64202LS FXPiRES; 6-30-202 3 #7402 April 07, 2023 10 EXHIBIT B BY: MULTI/TECH ENGINEERING SERVICES, INC. 1155 13TH ST. S.E. SALEM, OREGON 97302 503-363-9227 POINT OF COMMENCEMENT Q� oN 0 1" = 80- 04/07/2023 Ln m ol3 arms #7402 rust rr F 20 M \N°°dbu e 2,Page v°\vac` 0 V) w `- O �o O o r � S01033'36"W 10.00' N88'1 1'45"W 433.71' z S8801 1'45"E 433.73' 10.0' POINT OF BEGINNING MOLALLA ROAD (WIDTH VARIES) WOODBURN - ESTACADA HWY. NE - OR. HWY. 211 REGISTERED PROFESSIONAL LAND SURVEYOR OREGON JULY 13, 2004 ROBERT D. HAMMAN 64202LS EXPIRES: 6-30-2023 11 AFTER RECORDING RETURN TO City of Woodburn Woodburn City Recorder 270 Montgomery Street Woodburn, OR 97071 CITY OF WOODBURN,OREGON PUBLIC UTILITY EASEMENT (Permanent) Woodburn West, LLC ("GRANTOR"), grants to the CITY OF WOODBURN, OREGON ("CITY") a permanent easement and right-of-way, including a grant of public access and unrestricted ingress and egress over and across GRANTOR's property on the following described land: See attached Exhibit "A"Legal Description of Permanent Easement and attached Exhibit "B"Sketch for Legal Description of Permanent Easement, which are by this reference incorporated herein. The true and actual consideration of this conveyance is (ZERO DOLLARS) $ QM and other valuable consideration, the receipt and sufficiency of which is hereby acknowledged by GRANTOR. The Easement and all rights granted herein shall perpetually encumber the property. GRANTOR reserves the right to use the surface of the land for any purpose that will not be inconsistent or interfere with the use of the easement by the CITY. No building, permanent structures, or fences shall be placed upon, under or within the property subject to the foregoing easement during the term thereof without the written permission of the CITY. The CITY has no maintenance responsibilities for the easement granted herein, however, should it complete any maintenance or repair work that may result in disturbance to the surface of the easement area and any associated landscaping and vegetation, the CITY shall promptly restore the surface of the property and any associated landscaping and vegetation to its original condition. CITY hereby agrees to indemnify, defend and hold harmless GRANTOR from and against any liens, claims, liability and costs (including court costs and reasonable attorney and witness fees) arising from or in connection with entry onto or activities on the property pursuant to this easement by CITY or any party affiliated with CITY. GRANTOR covenants to CITYthat GRANTOR is lawfully seized in fee simple of the above- granted premises, subject only to those encumbrances of public record, and that GRANTOR and their heirs and personal representatives shall warrant and forever defend the said premises and every part thereof to CITY against the lawful claims and demands of all persons claiming by, though,or under GRANTOR. PUBLIC ACCESS EASEMENT PAGE I OF 5 12 DATED THIS DAY OFA-DI'7'1 W00DBUP.N,NYjj C By: iril Ivanov Title: Sole Member CORPORATE ACKNOWLEDGEMENT State of Oregon )ss. County of This instrument was acknowledged before me on this day of &r- v (month) (year) b KleAl— �VWDV as A m6eE gncr'sName) IV2�a� (Title;write N/A if not applicable) of (Name of Entity of whose behalf record is executed;write N/A if not applicable) OFFI lALSTAMP ef 0 r#Vublic for Oregon PATRICtA ANN JONES M Commission Expires NOTARY PUBLIC-OREGON COMMISSION NO.1022954 MY COMMISSION EXPIRES MARCH 22,2026 PUBLIC ACCESS EASEMENT PAGE 2 OF 5 13 EXHIBIT A 82' PUE The Northerly 82.00 feet of Lot 3, Woodburn Fruit Farms, as recorded in Volume 2, Page 20, Marion County Book of Town Plats, located in the Northeast Quarter of Section 8 and the Northwest Quarter of Section 9, Township 5 South, Range 1 West of the Willamette Meridian, City of Woodburn, Marion County, Oregon, and containing 35,624 square feet of land, more or less. REGISTERED D RROFErSSIONAL LAND SURVEYOR r OREGON J U LY 13, 2004 ROBILR T i D. HAMPtdAN 642 02 L..S } 1 ^S`r'i S 6 5 ) '_!'Y 14 EXHIBIT B N88016'05"W 434.48- 82.0' LOT 3, Woodburn Fruit Farms Volume 2, Page 20 T r1l 'Z7 1 80' 1212012022 #7402 REGISTERED PROFESSIONAL LAND SURVEYOR OREGON JULY 13, 2004 BY: ROBERT D. HAMMAN MULTI/TECH ENGINEERING SERVICES, INC. 64202L5 _ 1155 13TH ST. S.E. SALEM, OREGON 97302 EXPIRES: 6-30-2023 503-363-9227 15 AFTER RECORDING RETURN TO: City of Woodburn Woodburn City Recorder 270 Montgomery Street Woodburn, OR 97071 CITY OF WOODBURN, OREGON PUBLIC UTILITY EASEMENT (Permanent) Woodburn West, LLC ("GRANTOR"), grants to the CITY OF WOODBURN, OREGON ("CITY") a permanent easement and right-of-way, including a grant of public access and unrestricted ingress and egress over and across GRANTOR's property on the following described land: See attached Exhibit "A"Legal Description of Permanent Easement and attached Exhibit "B"Sketch for Legal Description of Permanent Easement, which are by this reference incorporated herein. The true and actual consideration of this conveyance is (ZERO DOLLARS) 0,00 and other valuable consideration, the receipt and sufficiency of which is hereby acknowledged by GRANTOR. The Easement and all rights granted herein shall perpetually encumber the property. GRANTOR reserves the right to use the surface of the land for any purpose that will not be inconsistent or interfere with the use of the easement by the CITY No building, permanent structures, or fences shall be placed upon, under or within the property subject to the foregoing easement during the term thereof without the written permission of the CITY. The CITY has no maintenance responsibilities for the easement granted herein, however, should it complete any maintenance or repair work that may result in disturbance to the surface of the easement area and any associated landscaping and vegetation, the CITY shall promptly restore the surface of the property and any associated landscaping and vegetation to its original condition. CITY hereby agrees to indemnify, defend and hold harmless GRANTOR from and against any liens, claims, liability and costs (including court costs and reasonable attorney and witness fees) arising from or in connection with entry onto or activities on the property pursuant to this easement by CITY or any party affiliated with CITY. GRANTOR covenants to CITYthat GRANTOR is lawfully seized in fee simple of the above- granted premises, subject only to those encumbrances of public record, and that GRANTOR and their heirs and personal representatives shall warrant and forever defend the said premises and every part thereof to CITY against the lawful claims and demands of all persons claiming by, though, or under GRANTOR. PUBLIC ACCESS EASEMENT PAGE, I OF 5 16 DATED THIS 7 DAY OF-.Apo L—, 202 WOODBUR n LLC By: N e: Kiril Ivanov Title: Sole Member CORPORATE ACKNOWLEDGEMENT State of Oregon ) ss. County of &64,MRA This instrument was acknowledged before me on this day o IN pay) f*- (month) (year)/ yo by-690— IVA-AM-Y--, as J11, P — r Name) (Title;write N/A if not applicable) of u)/94n, (Name of Entity of whose behalf record is executed;write icable) OFFICIAL STAMP PATRICIA A JO NOTARY PUBLIC-OR GON o a bis for Oregon ION COMMISS NO. 1 22954 Amission Expires My COMMIS I SION EXPIRES MARCH 2,2026 PUBLIC ACCESS EASEMENT PAGE 20F5 17 EXHIBIT A 70' PUE Commencing at a 5/8" iron rod, at the Northwest corner of Lot 3, Woodburn Fruit Farms, as recorded in Volume 2, Page 20, Marion County Book of Town Plats, located in the Northeast Quarter of Section 8, and Northwest Quarter of Section 9,Township 5 South, Range 1 West of the Willamette Meridian, City of Woodburn, Marion County, Oregon; thence along the North line of Said Lot 3, South 8814'35" East 35.00 feet to the True Point of Beginning of a 70.00 foot wide Right-of-Way easement being 35.00 feet on each side of the following described centerline; thence South 01°33'36" West 756.20 feet; thence 96.65 feet along a 97.60 foot radius curve to the left (the chord of which bears South 2604833" East 92.75 feet); thence 96.65 feet along a 97.60 foot radius curve to the right (the chord of which bears South 2648'33" East 92.75 feet); thence South 0103336" West 41.31 feet to the point of terminus on the Northerly Right-of-Way line of Woodburn-Estacada Highway Northeast, with the side lines extending or shortening as-needed to terminate at said Right-of-Way line, and containing 69,294 square feet, more or less. REGISTERED } PROFESSIONAL LAND SURVEYOR OREGON JULY 13, 2004 j ROBERT D. HAMMAN 642O2LSti ._. .. ... #7402 March 27, 2023 18 EXHIBIT B POINT OF COMMENCEMENT S88014'35"E 35.00' POINT OF BEGINNING P71T LOT 3, Woodburn Fruit Farms Volume 2, Page 20 to M N M "6 M Ln I 0 N L=96.65' R=97.60' A=056°44'18" CH=S26°48'33"E, 1" = 80' 92.75' 03/27/2023 L=96.65' #7402 O R=97.60' A=056°44'18" CH=S26°48'33"E, 92.75' M � M M M � O V) S88°11'45"E 123.14' MOLALLA ROAD (WIDTH VARIES) WOODBURN - ESTACADA HWY. NE - OR. HWY. 211 REGISTERED PROFESSIONAL LAND SURVEYOR OREGON JULY 13, 2004 BY. JROBERT D. HAMMAN MULTI/TECH ENGINEERING SERVICES, INC. 64202LS 1155 13TH ST. S.E. SALEM, OREGON 97302 EXPIRES: 6-30-2023 503-363-9227 19 AFTER RECORDING RETURN TO: City of Woodburn Woodburn City Recorder 270 Montgomery Street Woodburn, OR 97071 CITY OF WOODBURN,OREGON 16' PUBLIC WATER LINE EASEMENT (Permanent) Woodburn West, LLC ("GRANTOR"),grants to the CITY OF WOODBURN, OREGON ("CITY") a permanent easement and right-of-way, including a grant of public access and unrestricted ingress and egress over and across GRANTOR's property on the following described land: See attached Exhibit "A"Legal Description of Permanent Easement and attached Exhibit "B"Sketch far Legal Description of Permanent Easement, which are by this reference incorporated herein. The true and actual consideration of this conveyance is (ZERO DOLLARS) 00 and other valuable consideration, the receipt and sufficiency of which is hereby acknowledged by GRANTOR. The Easement and all rights granted herein shall perpetually encumber the property. GRANTOR reserves the right to use the surface of the land for any purpose that will not be inconsistent or interfere with the use of the easement by the CITY No building, permanent structures, or fences shall be placed upon, under or within the property subject to the foregoing easement during the term thereof without the written permission of the CITY. The CITY has no maintenance responsibilities for the easement granted herein, however, should it complete any maintenance or repair work that may result in disturbance to the surface of the easement area and any associated landscaping and vegetation, the CITY shall promptly restore the surface of the property and any associated landscaping and vegetation to its original condition. CITY hereby agrees to indemnify, defend and hold harmless GRANTOR from and against any liens, claims, liability and costs (including court costs and reasonable attorney and witness fees) arising from or in connection with entry onto or activities on the property pursuant to this easement by CITY or any party affiliated with CITY. GRANTOR covenants to CITYthat GRANTOR is lawfully seized in fee simple of the above- granted premises, subject only to those encumbrances of public record, and that GRANTOR and their heirs and personal representatives shall warrant and forever defend the said premises and every part thereof to CITY against the lawful claims and demands of all persons claiming by, though, or under GRANTOR. PUBLIC ACCESS EASEMENT PAGE 1 OF 5 20 DATED THIS DAY OF ADr 1 20 oU ��hl�LLC WOODBURN Nw, By: '4106"w- 1 00" �e: Kiril Ivanov Title: Sole Member CORPORATE ACKNOWLEDGEMENT State of Oregon ss. County of. ) This instrument was acknowledged before me on this day ofK&gg�' by /V"W ,y) (month) (year) —,as & "(s (Title,write N/A if not applicable)Ns Name) of AA, (Name of Entity of whose behalf record is executed;write N/A if not applicable) --01TICIAL STAIMAP J 'RICIA ANN JONES PAI 0 -OREGON C of U ic for Oregon LIC 0 NOTARY PUBLIC NO. 1022954 CO�Al�AISSION 6 rom MARCH 0 MY comPj�1910N EXPIRES MARCH 22,2026 y ommission Expires PUBLIC ACCESS EASEMENT PAGE201`5 21 EXHIBIT A 16'WATER LINE EASEMENT EASEMENT 1: Commencing at a 1/2" iron rod at the Northeast corner of Lot 3, Woodburn Fruit Farms, as recorded in Volume 2, Page 20, Marion County Book of Town Plats, located in the Northeast Quarter of Section 8, and the Northwest Quarter of Section 9,Township 5 South, Range 1 West of the Willamette Meridian, City of Woodburn, Marion County, Oregon;thence along the East line of Said Lot 3 South 01°36'31" West 8.01 feet to the True Point of Beginning of a 16.00 foot-wide Water easement, being 8.00 feet on each side of the following described centerline;thence North 88°12'43" West 416.70 feet; thence South 01°30'43"West 923.63 feet;thence South 88°02'21" East 48.37 feet;thence South 01°57'18" West 27.87 feet to the Northerly right-of-way line of Molalla Road,Woodburn-Estacada Highway Northeast, being the point of terminus of the easement with the side lines to be extended or shortened so sides terminate at the Northerly right-of-way line of Molalla Road, Woodburn-Estacada Highway Northeast. TOGETHER WITH: Beginning at Centerline Station 2+29.09 a 16.00 foot-wide Water easement, being 8.00 feet on each side of the following described centerline; South 01°49'15" West 17.99 feet to the terminus of the easement with the side lines to be extended or shortened so sides terminate at right angles to the centerline of said easement. TOGETHER WITH: Beginning at Centerline Station 7+16.20 a 16.00 foot-wide Water easement, being 8.00 feet on each side of the following described centerline; South 88°27'01" East 47.49 feet;thence South 01°48'08" West 17.44 feet to the terminus of the easement with the side lines to be extended or shortened so sides terminate at right angles to the centerline of said easement. TOGETHER WITH: Beginning at Centerline Station 12+14.06 a 16.00 foot-wide Water easement, being 8.00 feet on each side of the following described centerline; South 88°02'06" East 71.27 feet to the terminus of the easement with the side lines to be extended or shortened so sides terminate at right angles to the centerline of said easement. PLUS EASEMENT 2: Commencing at a 1/2" iron rod at the Northeast corner of Lot 3, Woodburn Fruit Farm, as recorded in Volume 2, Page 20, Marion County Book of Town Plats, located in the Northeast Quarter of Section 8, and the Northwest Quarter of Section 9,Township 5 South, Range 1 West of the Willamette Meridian, City of Woodburn, Marion County, Oregon;thence along the East line of Said Lot 3 South 01'36'31" West 576.28 feet to the True Point of Beginning of a 16.00 foot-wide Water easement, being 8.00 feet on each side of the following described centerline; thence North 88°26'59" West 415.74 feet to the Centerline of Easement 1, centerline Station 9+86.70 being the terminus of the easement with the side lines to be extended or shortened so sides terminate at the easterly line of said Lot 3 and the easterly line of aforementioned easement 1. TOGETHER WITH: Beginning at Easement 2 Centerline Station 0+67.21 a 16.00 foot-wide Water easement, being 8.00 feet on each side of the following described centerline; South 01°49'15"West 20.84 feet and the terminus of the easement with the side lines to be extended or shortened so sides terminate at right angles to the centerline of said easement. TOGETHER WITH: Beginning at Easement 2 Centerline Station 3+69.45 a 16.00 foot wide Water easement, being 8.00 feet on each sides of the following described centerline; South 01°55'58" West 20.85 feet to the terminus of the easement with the side line to be extended or shortened so sides terminate at right angles to the centerline of said easement. The total combined area of the aforementioned easements is 31681 square ROF-,-----,REGISTERED PF�,C� ESS(C?!"VIAE.. feet of land, more or less. Easement 1 contains 24743 square feet, and LAND SURVEYOR Easement 2 contains 6938 square feet. ° - -_.. _ - -- -- -•-, - OREGON JULY 3, 2004 #7402 i ROBERT D. E-{AMNtAN March 30, 2023 6202! i ­XPIRES- 6 30 M23, 22 EXHIBIT B BY: MULTI/TECH ENGINEERING SERVICES, INC. 1155 13TH ST. S.E. SALEM, OREGON 97302 503-363-9227 16' 8.0' N88°12'43"W 416.70' POINT OF COMMENCEMENT /I 8.0'� STA. 2+29.09 L _ POINT OF BEGINNING t _ a, cy� EASEMENT 1 ^' I r- 0 o r 00 0 16.0' "' o ISTA 7+16.20 00 i S88027'01"ELn r� N I 47.49' �� Q co r 00 C) I 0 o m CD I I oA 1" = 80' N 03/30/2023 STA 9+86.70 #7402 I STA. 3+69.45 r 16.0' — — — STA. 0+67.21 ill I N88026'59"W 415.74' s N Ln En oo - ;I- z �- 0 � LOT 3, � o zLU I � C5 LU Woodburn Fruit Farms o m Q Volume 2, Page 20 U- w 0 I STA. 12+14.06 z � - O a IFS88°02'06"E 71.27' REGISTERED I PROFESSIONAL 16.0' LAND SURVEYOR S88002'21"E L�48.37' S01°57'18"W OREGON 27.87' JULY 13, 2004 ROBERT D. HAMMAN N'8-8011'45"W 64202LS 66.73' MOLALLA ROAD (WIDTH VARIES) EXPIRES: 6-30-2023 WOODBURN - ESTACADA HWY. NE - OR. HWY. 211 23 �'I'1r I Iii♦ r} Y /y1 .49 Ire BU Pri,a�<;rrt rr rf aA'!87 April 24, 2023 TO: Honorable Mayor and City Council through City Administrator FROM: Chris Kerr, Community Development Director Dan Handel, Planner SUBJECT: Annexation of Approximately 0.93 Acres of Territory at 2115 Molalla Road NE (ANX 22-04 & ZMC 22-04) RECOMMENDATION: Adopt the ordinances annexing the subject property at 2115 Molalla Road NE and assigning City zoning. BACKGROUND: On April 10, 2023, the City Council held a public hearing for the annexation application package (ANX 22-04 and ZMC 22-04) submitted by AKS Engineering & Forestry, LLC on behalf of Matveev Development, LLC for property totaling approximately 0.93 gross acres at 2115 Molalla Road NE. After opening the public hearing, the staff report was presented and was followed by a presentation from the applicant. No testimony was received in favor or in opposition to the project. After closing the public hearing, the City Council deliberated and unanimously voted to grant tentative approval of the annexation and zoning assignment and directed staff to submit ordinances for consideration to that effect. DISCUSSION: Annexation is a policy decision by the Council. Decision-making hinges upon the annexation criteria in Woodburn Development Ordinance (WDO) 5.04.01 C. The attached Analyses & Findings document from the staff report addressed the applicable criteria and found them met. Agenda Item Review: City Administrator_x City Attorney_x_ Finance_x_ 24 Honorable Mayor and City Council April 24, 2023 Page 2 FINANCIAL IMPACT: Annexing the territory into city limits would subject it to City taxing authority, including property tax that generates the largest source of funding for general fund services such as the library, policing, and parks and recreation. The City permanent tax rate is $6.0534 per thousand dollars - equal to a millage rate of 6.0534 mils - as set by Oregon Ballot Measure 50 in 1997-98. The most recent assessed value is based on the rural dwelling that used to be there. The table below simplifies and grossly estimates tax revenue, not accounting for increase resulting from any future development: Address Tax Lot Marion County Gross Estimate of City Assessed Value (AV) Property Tax (6.0534 mils) none 051 W09B00l 000 $45,580 $275.91 none 051 W09B00l 100 $40,650 $246.07 none 051W09B00l200 $176,070 $1,065.82 Total: $262,3001 $1,587.80 The estimate neither accounts for how the City might assess property value differently than Marion County nor excludes the unknown cost of providing basic utility services to the properties that the City does not already provide. Crucially, future site development would increase both the assessed valuation (AV) while also increasing City utility and other service costs. Attachments: 1 . Ordinance to annex - Exhibit A: Legal Descriptions & Maps - Exhibit B: Analyses & Findings 2. Ordinance to designate City zoning - Exhibit A: Legal Descriptions & Maps 25 COUNCIL BILL NO. 3206 ORDINANCE NO. 2607 AN ORDINANCE ANNEXING APPROXIMATELY 0.93 ACRES OF TERRITORY GENERALLY LOCATED AT 2115 MOLALLA ROAD NE, MARION COUNTY, OREGON, INTO THE CITY OF WOODBURN WHEREAS, the subject properties are owned by Matveev Development LLC, and are legally described and mapped in Exhibit "A", which is affixed hereto and by this reference incorporated herein; and WHEREAS, the subject properties are Marion County Tax Lots 051 W09 B001000, 051 W09 BOO 1 100, a nd 051 W09 B001200; a nd WHEREAS, consistent with Oregon Revised Statutes (ORS) 222.1 1 1 (2) the owner of real property in the territory to be annexed initiated by petition a proposal for annexation, a copy of the petition being on file with the City Recorder (ANX 22-04); and WHEREAS, the applicant, AKS Engineering & Forestry, LLC, obtained written consent from the owners of the territory and has requested annexation of the subject properties; and WHEREAS, the properties to be annexed are within the City Urban Growth Boundary (UGB); and WHEREAS, the properties to be annexed are contiguous to the City and can be served with City services; and WHEREAS, on February 9, 2023, the Woodburn Planning Commission considered the annexation application and, after a duly advertised public hearing, recommended approval of the annexation; and WHEREAS, on April 10, 2023, the Woodburn City Council held a public hearing, reviewed the record, heard all public testimony presented on said application, and upon deliberation concluded that the proposed annexation meets the applicable approval criteria under City of Woodburn Development Ordinance (WDO) 5.04.01 C; NOW, THEREFORE, THE CITY OF WOODBURN ORDAINS AS FOLLOWS: Page - 1 - Council Bill No. 3206 Ordinance No. 2607 26 Section 1. That the subject properties, legally described and mapped in Exhibit "A", are annexed to the City of Woodburn. Section 2. That the City Council adopts the Analysis & Findings, affixed hereto as Exhibit "B" and by this reference incorporated herein. Approved as to form: City Attorney Date Approved: Frank Lonergan, Mayor Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST: Heather Pierson, City Recorder City of Woodburn, Oregon Page - 2 - Council Bill No. 3206 Ordinance No. 2607 27 Page I of 2 AKS ENGINEERING&FORESTRY,LLC 129,65 SW Herman Road,Suite 100,Tualatin,OR 97062 AKS Job#9438 P:(503)563-6151 1 wwwaks-eng,com ENGINEERING&FORESTRY OFFICES IN: BEND,OR - KEIIZER,OR - TUAIATIN,OR - VANCOUVER,WA EXHIBIT A Legal Description A portion of Lot 4 of the plat"Woodburn Fruit Farms", recorded as Volume 2, Page 20, Book of Town Plats, located in the Northeast One-Quarter of Section 9, Township 5 South, Range I West, Willamette Meridian, Marion County, Oregon, and being more particularly described as follows: Commencing at the northwest comer of said Lot 4, also being on the City of Woodburn city limits line;thence along the west line of said Lot 4 and said city limits line, South 01°35'17"West 695.84 feet to the Point of Beginning; thence continuing on said west line and said city limits lines South 01'35'17" West 272.32 feet to the northerly right-of-way line of Woodburn-Estacada Highway (State Highway 211)(50.00 feet from centerline); thence along said right-of-way line and said city limits line South 87'36'21" East 149.45 feet; thence leaving said right-of-way line and said city limits line, North 01'47'24" East 274.36 feet; thence North 88'23'15" West 150.40 feet to the Point of Beginning. The above described tract of land contains 0.94 acres, more or less. 11/18/2022 REGISTERED PROFESSIONAL LAND SURVEYOR 'IDREGC*4 JANUARY 11, 20105 ROBERT D. REM10 60124LS RENEWS: 12/31/22 28 EXHIBIT A PAGE 2 OF 2 A PORTION OF LOT 4 OF THE PLAT OF "WOODBURN FRUIT FARMS", LOCATED IN THE NORTHEAST 1/4 OF SECTION 9, TOWNSHIP 5 SOUTH, RANGE 1 WEST, WILLAMETTE MERIDIAN, MARION COUNTY, OREGON 1111114 All" i POINT OF COMMENCEMENT CK? NW CORNER LOT 4 �, 3 i in' 0 Ni LOT 3 N88 23'15"W 150.40' LOT 4 POINT OFM ODBURN BEGINNING WOT FARMS" CN M FRU CV N N VOL. 2, PG. 20 3 REEL 3875, u BOOK OF TOWN M' PAGE 305 N PLATS N' REEL 3881, z PAGE 476 S87'36'21"E 149.45' ullio WOODBURN-ESTACADA II CITY OF WOODBURN CITY LIMITS LINE HIGHWAY — — — — 11/18/2022 (STATE HWY 211) uiillllllll11°° REGISTERED PROFESSIONAL N LAND SURVEYOR OREGON JANUARY 11, 2005 PREPARED FOR SCALE: 1"=100 FEET ROBERT D. RETTIG 60124LS MATVEEV DEVELOPMENT, LLC RENEWS: 12/31/24 31696 S ONA WAY MOLALLA, OR 97038 100 0 20 50 100 AKS ENGINEERING & FORESTRY, LLC DATE:11 A8 12022 12965 SW HERMAN RD, STE 100ANNEXATION MAP DRWN: MEB CHKD: RDR TUALATIN, OR 97062 AKS JOB: EXHIBIT 503.563.6151 WWW.AKS—ENG.COM !§59438 A DWG:9438 ANNEX EXHB_UPDATE I LAYDUTI 29 Analyses & Findings This attachment to the staff report analyzes the application materials and finds through statements how the application materials relate to and meet applicable provisions such as criteria, requirements, and standards. They confirm that a given standard is met or if not met, they call attention to it, suggest a remedy, and have a corresponding recommended condition of approval. Symbols aid locating and understanding categories of findings: Symbol Category Indication N000, Requirement (or guideline) met No action needed Requirement (or guideline) not met Correction needed 1'{11 Requirement (or guideline) not applicable No action needed • Requirement (or guideline) met with condition of Modification or approval condition of • Other special circumstance benefitting from approval required attention Location Address 2115 Molalla Road NE Tax Lots 051W0913001000, 1100, &...1200 Nearest intersection Molalla Road/June Way Land Use & Zoning Comprehensive Plan Land Use Designation Commercial Zoning District Commercial General (CG) upon annexation Overlay Districts none Existing Use Single-family dwelling For context, the comprehensive plan land use map designations and zoning are illustrated, and adjacent zoning is tabulated, on the following page. ANX 22-04&ZMC 22-04 2115 Molalla Road Annexation Staff Report Attachment 101 Page 1 of 8 30 Iwo ISIPw�. 1� p' Comprehensive Plan land use map excerpt Zoning map excerpt Cardinal Direction Adjacent Zoning North CG East CG South RM West CG The Marion County Assessor property records note the subject properties as a fraction of Lot 4 of the Woodburn Fruit Farms subdivision plat recorded in November of 1889. Staff surmises they are legal lots of record. Section references throughout this staff report are to the Woodburn Development Ordinance. Statutory Dates The application was submitted on November 21, 2022 and deemed complete as of January 10, 2023, making the 120-day decision deadline May 10, 2023.* *However, the Assistant City Attorney had counseled staff on January 16, 2018 that an annexation request is not subject to the 120-day deadline for final action per Oregon Revised Statute (ORS) 227.178(8). ANX 22-04&ZMC 22-04 2115 Molalla Road Annexation Staff Report Attachment 101 Page 2 of 8 31 Applicable Provisions 4.01 Decision-Making Procedures 4.01.07 Consolidated Applications An applicant may request,in writing,to consolidate applications needed for a single development project. Under a consolidated review,all applications shall be processed following the procedures applicable for the highest type decision requested. It is the express policy of the City that development review not be segmented into discrete parts in a manner that precludes a comprehensive review of the entire development and its cumulative impacts. The application package consists of Type IV Annexation and Zoning Map Change. Per 4.01.07, the applications are consolidated and reviewed at the Type IV level. The provision is met. 5.04 Type IV(Quasi-Judicial) Decisions 5.04.01 Annexation A. Purpose: The purpose of this Type IV review is to provide a procedure to incorporate contiguous territory into the City in compliance with state requirements,Woodburn Comprehensive Plan,and Woodburn Development Ordinance. The subject property is contiguous with City limits. This staff report reviews the proposal for compliance with the Woodburn Comprehensive Plan and WDO, both of which were acknowledged by the state to be in compliance with statewide planning goals. B. Mandatory Pre-Application Conference: Prior to requesting annexation to the City, a Pre- Application Conference(Section 4.01.04)is required.This provides the city an opportunity to understand the proposed annexation and an opportunity to provide information on the likely impacts, limitations, requirements,approval standards,and other information that may affect the proposal. A pre-application meeting for the proposal was held on October 12, 2022 (PRE 22-34). C. Criteria: 1.Compliance with applicable Woodburn Comprehensive Plan goals and policies regarding annexation. Woodburn Comprehensive Plan Annexation Goals and Policies Goal G-2. The goal is to guide the shape and geographic area of the City within the urban growth boundary so the City limits: (a) Define a compact service area for the City; ANX 22-04&ZMC 22-04 2115 Molalla Road Annexation Staff Report Attachment 101 Page 3 of 8 32 (b) Reflect a cohesive land area that is all contained within the City; and (c) Provide the opportunity for growth in keeping with the City's goals and capacity to serve urban development. Policy G-2.1 For each proposed expansion of the City,Woodburn shall assess the proposal's conformance with the City's plans,and facility capacity and assess its impact on the community. Policy G-2.2 Woodburn will achieve more efficient utilization of land within the City by: (a) Incorporating all of the territory within the City limits that will be of benefit to the City. (b) Providing an opportunity for the urban in-fill of vacant and under utilized property. (c) Fostering an efficient pattern of urban development in the City, maximizing the use of existing City facilities and services,and balancing the costs of City services among all benefited residents and development. (d) Requiring master development plans for land within Nodal Development Overlay or Southwest Industrial Reserve overlay designations prior to annexation. Master plans shall address street connectivity and access,efficient provision of public facilities,and retention of large parcels for their intended purpose(s). Policy G-2.3 Woodburn will use annexation as a tool to guide: (a) The direction,shape and pattern of urban development; (b) Smooth transitions in the physical identity and the development pattern of the community; and (c) The efficient use and extension of City facilities and services. Section G. "Growth Management and Annexation" of the Woodburn Comprehensive Plan includes Annexation Goal G-2 and Annexation Policies G-2.1, G-2.2, and G-2.3. The applicant's narrative provides the following response to this goal and associated policies (page 13): This application serves the City's annexation goals by eliminating an existing island of nonannexed land and allowing for more efficient utilization of the subject site and surrounding commercial properties. Incorporating the site into City limits fulfills the City's plan to accommodate additional commercial land needs in this part of the City. This Goal is met. Staff generally concurs with the applicant. The annexation goals and policies are effectuated by the annexation review criteria within the Woodburn Development Ordinance. 2.Territory to be annexed shall be contiguous to the City and shall either: a. Link to planned public facilities with adequate capacity to serve existing and future development of the property as indicated by the Woodburn Comprehensive Plan; or b. Guarantee that public facilities have adequate capacity to serve existing and future development of the property. The applicant's narrative provides the following response (page 4): The subject site is surrounded by properties within Woodburn City limits and linked to ANX 22-04&ZMC 22-04 2115 Molalla Road Annexation Staff Report Attachment 101 Page 4 of 8 33 planned facilities with adequate capacity to serve reasonable future commercial development on the site. Service provider letters are provided (see Exhibit D)verifying that there are no known capacity issues in the vicinity of the subject site.This criterion is met. The site is surrounded on all sides by territory within City limits. While this application is simply for annexation and does not include any development proposal, the application materials include service provider letters from the City Engineer, the Woodburn Fire District, and the Woodburn School District certifying there is capacity to serve the development. Notably, two recent land use approvals for development of the adjacent properties to the east and west (ANX 2019-01 and CU 22-01) identified safety and capacity issues with the OR 214/ OR 99E/ OR 211 intersection. There were conditions of approval applied to both projects to provide proportionate share contributions to the proposed mitigation measures. Any future development of the subject properties of this annexation would similarly be conditioned to provide a proportionate share contribution to the mitigation measures. 3.Annexations shall show a demonstrated community need for additional territory and development based on the following considerations: b. Lands designated for commercial,industrial and other uses should demonstrate substantial conformance to the following criteria: 1)The proposed use of the territory to be annexed shall be for industrial or other uses providing employment opportunities; The applicant's narrative provides the following response (pages 4-5): This application does not include a specific proposal for the future use of the subject site.The applicant anticipates that property will be developed, at a future date, in accordance with the allowed uses in the CG zoning district,which are intended to provide for the business and employment needs of the community.The uses listed in Table 2.03A are permitted outright in the CG zoning designation and provide employment opportunities in accordance with this provision.This criterion is met. Staff generally concurs with the applicant. The default zoning district to be applied to the site will be Commercial General (CG). Future development of the site would be reviewed for conformance with the development ordinance, including the list of allowed uses in Table 2.03A. 2)The proposed industrial or commercial use of the territory does not require the expansion of infrastructure, additional service capacity,or incentives that are in excess of the costs normally borne by the community for development; The applicant's narrative provides the following response (page 5): ANX 22-04&ZMC 22-04 2115 Molalla Road Annexation Staff Report Attachment 101 Page 5 of 8 34 This application does not include a proposal for specific uses to be established on the subject site. Service provider letters are provided (see Exhibit D)verifying that there are no known capacity issues in the vicinity of the subject site.The site can be served by existing facilities without requiring extensive infrastructure expansion.The extent of any necessary utility extensions will be reviewed during a future site development review. This criterion is met. The application materials include service provider letters from the City Engineer, the Woodburn Fire District, and the Woodburn School District certifying there is capacity to serve the development. Notably, two recent land use approvals for development of the adjacent properties to the east and west (ANX 2019-01 and CU 22-01) identified safety and capacity issues with the OR 214/ OR 99E/ OR 211 intersection (an ODOT-managed intersection).There were conditions of approval applied to both projects to provide proportionate share contributions to the proposed mitigation measures. Any future development of the subject properties of this annexation would similarly be conditioned to provide a proportionate share contribution to the mitigation measures. 3)The proposed industrial or commercial use of the territory provides an economic opportunity for the City to diversify its economy. The applicant's narrative provides the following response (page 5): This application does not include a specific proposal for the future use of the subject site. Applicant anticipates that the property will be developed in accordance with the allowed uses in the CG zoning designation, which are intended to provide for the business and employment needs of the community.The uses listed in Table 2.03A are permitted outright in the CG zoning designation and provide opportunities for economic diversification in accordance with this provision.This criterion is met. Staff generally concurs with the applicant. The default zoning district to be applied to the site will be Commercial General (CG). Future development of the site would be reviewed for conformance with the development ordinance, including the list of allowed uses in Table 2.03A. D. Procedures: 1.An annexation may be initiated by petition based on the written consent of: a.The owners of more than half of the territory proposed for annexation and more than half of the resident electors within the territory proposed to be annexed; or b. One hundred percent of the owners and fifty percent of the electors within the territory proposed to be annexed; or c.A lesser number of property owners. 2. If an annexation is initiated by property owners of less than half of property to be annexed, after holding a public hearing and if the City Council approves the proposed annexation,the City ANX 22-04&ZMC 22-04 2115 Molalla Road Annexation Staff Report Attachment 101 Page 6 of 8 35 Council shall call for an election within the territory to be annexed. Otherwise no election on a proposed annexation is required. The site is collectively owned by a single owner— Matveev Development LLC. Trofim Kiprianovich Matveev, who is listed as Manager on the business license issued by the Oregon Secretary of State, signed the annexation petition form. E.Zoning Designation for Annexed Property: All land annexed to the City shall be designated consistent with the Woodburn Comprehensive Plan, unless an application to re-designate the property is approved as part of the annexation process. The Comprehensive Plan designates the subject property as Commercial. The territory will be assigned to the CG zoning district upon annexation. F.The timing of public improvements is as follows: 1.Street dedication is required upon annexation. 2. Dedication of public utility easements(PUE)is required upon annexation. 3.Street improvements are required upon development. 4.Connection to the sanitary sewer system is required upon development or septic failure. 5.Connection to the public water system is required upon development or well failure. 6.Connection to the public storm drain system is required upon development. The applicant's narrative states on page 6: Based on feedback received during the pre-application conference held October 12, 2022,the abutting street frontage improvements are planned to be completed by an abutting development that is currently in progress. If necessary, any right-of-way donation required will be coordinated with the Oregon Department of Transportation (ODOT) and will be completed prior to any future site development. Public utility locations and corresponding public utility easements will be determined, dedicated, and improved in accordance with the WDO and applicable City of Woodburn Public Works Standards and Specifications. Staff concurs. Street right-of-way, street improvements, and connections into public utility facilities will be reviewed through a future development proposal for the site. No0o' The Annexation provisions are met. 5.04.04 Official Zoning Map Change,Owner Initiated A. Purpose:The purpose of an Owner Initiated Official Zoning Map Change is to provide a procedure to change the Official Zoning Map,in a manner consistent with the Woodburn Comprehensive Plan. B.Criteria:The following criteria shall be considered in evaluating an Official Zoning Map Change; ANX 22-04&ZMC 22-04 2115 Molalla Road Annexation Staff Report Attachment 101 Page 7 of 8 36 1. Demonstrated need for the proposed use and the other permitted uses within the proposed zoning designation. 2. Demonstrated need that the subject property best meets the need relative to other properties in the existing developable land inventory already designated with the same zone considering size, location,configuration,visibility and other significant attributes of the subject property. 3. Demonstration that amendments which significantly affect transportation facilities ensure that allowed land uses are consistent with the function,capacity, and level of service of the facility identified in the Transportation System Plan.This shall be accomplished by one of the following: a. Limiting allowed land uses to be consistent with the planned function of the transportation facility; or b.Amending the Transportation System Plan to ensure that existing,improved,or new transportation facilities are adequate to support the proposed land uses consistent with the requirement of the Transportation Planning Rule; or, c.Altering land use designations,densities, or design requirements to reduce demand for automobile travel and meet travel needs through other modes of transportation. C. Delineation: Upon approval, a zone change shall be delineated on the Official Zoning Map by the Director.A zone change subject to specific conditions shall be annotated on the Official Zoning Map to indicate that such conditions are attached to the designation. The landowner of the subject property is requesting annexation into City limits. By its very nature, annexation of territory results in a change to the City limits boundary and the territory being annexed must be assigned to one or more zoning districts.The Comprehensive Plan designates the subject properties as Commercial.The territory will therefore be assigned the CG zoning district and the Zoning Map will be updated to reflect this. The provisions are met. ANX 22-04&ZMC 22-04 2115 Molalla Road Annexation Staff Report Attachment 101 Page 8 of 8 37 COUNCIL BILL NO. 3207 ORDINANCE NO. 2608 AN ORDINANCE AMENDING THE WOODBURN ZONING MAP TO DESIGNATE ZONING OF APPROXIMATELY 0.93 ACRES OF ANNEXED TERRITORY LOCATED AT 2115 MOLALLA ROAD NE, MARION COUNTY, OREGON, AS COMMERCIAL GENERAL (CG) ZONING DISTRICT WHEREAS, the subject properties are owned by Matveev Development LLC, and are legally described and mapped in Exhibit "A", which is affixed hereto and by this reference incorporated herein; and WHEREAS, the subject properties are composed of Marion County Tax Lots 051 W09 B001000, 051 W09 BOO 1 100, a nd 051 W09 B001200; a nd WHEREAS, consistent with Oregon Revised Statutes (ORS) 222.1 1 1 (2) the owner of real property in the territory to be annexed initiated by petition a proposal for annexation, a copy of the petition being on file with the City Recorder (ANX 22-04); and WHEREAS, because the subject properties are already within the Woodburn Urban Growth Boundary (UGB), they have an existing Comprehensive Plan map land use designation of Commercial; and WHEREAS, the landowner as applicant requested that, consistent with Woodburn Development Ordinance (WDO) 5.04.01 .E., the City designate the newly annexed territory as Commercial General (CG), which is a zoning district that is consistent with the Comprehensive Plan per Policy Table 1 ; and WHEREAS, this zoning designation is contingent upon annexation of the subject properties to the City of Woodburn, for which the applicant has petitioned and filed the petition with the City Recorder; and WHEREAS, on February 9, 2023 the Woodburn Planning Commission considered the annexation application and, after a duly advertised public hearing, recommended approval of the annexation; and WHEREAS, on April 10, 2023, the Woodburn City Council held a public hearing, reviewed the record, heard all public testimony presented on said application, and upon deliberation concluded that the proposed annexation meets the applicable approval criteria under City of Woodburn Development Ordinance (WDO) 5.04.01 C; NOW, THEREFORE, Page - 1 - Council Bill No. 3207 Ordinance No. 2608 38 THE CITY OF WOODBURN ORDAINS AS FOLLOWS: Section 1. Upon the effective date of the annexation enacted by Ordinance 2607 being considered contemporaneously with this request, the Woodburn Zoning Map is hereby amended designating the zoning on the subject properties described and mapped in Exhibit"A" as Commercial General (CG). Approved as to form: City Attorney Date Approved: Frank Lonergan, Mayor Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST: Heather Pierson, City Recorder City of Woodburn, Oregon Page - 2 - Council Bill No. 3207 Ordinance No. 2608 39 Page I of 2 AKS ENGINEERING&FORESTRY,LLC 129,65 SW Herman Road,Suite 100,Tualatin,OR 97062 AKS Job#9438 P:(503)563-6151 1 wwwaks-eng,com ENGINEERING&FORESTRY OFFICES IN: BEND,OR - KEIIZER,OR - TUAIATIN,OR - VANCOUVER,WA EXHIBIT A Legal Description A portion of Lot 4 of the plat"Woodburn Fruit Farms", recorded as Volume 2, Page 20, Book of Town Plats, located in the Northeast One-Quarter of Section 9, Township 5 South, Range I West, Willamette Meridian, Marion County, Oregon, and being more particularly described as follows: Commencing at the northwest comer of said Lot 4, also being on the City of Woodburn city limits line;thence along the west line of said Lot 4 and said city limits line, South 01°35'17"West 695.84 feet to the Point of Beginning; thence continuing on said west line and said city limits lines South 01'35'17" West 272.32 feet to the northerly right-of-way line of Woodburn-Estacada Highway (State Highway 211)(50.00 feet from centerline); thence along said right-of-way line and said city limits line South 87'36'21" East 149.45 feet; thence leaving said right-of-way line and said city limits line, North 01'47'24" East 274.36 feet; thence North 88'23'15" West 150.40 feet to the Point of Beginning. The above described tract of land contains 0.94 acres, more or less. 11/18/2022 REGISTERED PROFESSIONAL LAND SURVEYOR 'IDREGC*4 JANUARY 11, 20105 ROBERT D. REM10 60124LS RENEWS: 12/31/22 40 EXHIBIT A PAGE 2 OF 2 A PORTION OF LOT 4 OF THE PLAT OF "WOODBURN FRUIT FARMS", LOCATED IN THE NORTHEAST 1/4 OF SECTION 9, TOWNSHIP 5 SOUTH, RANGE 1 WEST, WILLAMETTE MERIDIAN, MARION COUNTY, OREGON 1111114 All" i POINT OF COMMENCEMENT CK? NW CORNER LOT 4 �, 3i i� in' 0 Ni LOT 3 N88 23'15"W 150.40' LOT 4 POINT OFM ODBURN BEGINNING WOT FARMS" CN M FRU CV N N VOL. 2, PG. 20 3 REEL 3875, u BOOK OF TOWN M' PAGE 305 N PLATS N' REEL 3881, z PAGE 476 S87'36'21"E 149.45' ullio WOODBURN-ESTACADA II CITY OF WOODBURN CITY LIMITS LINE HIGHWAY — — — — 11/18/2022 (STATE HWY 211) uiillllllllluu° REGISTERED PROFESSIONAL N LAND SURVEYOR OREGON JANUARY 11, 2005 PREPARED FOR SCALE: 1"=100 FEET ROBERT D. RETTIG 60124LS MATVEEV DEVELOPMENT, LLC RENEWS: 12/31/24 31696 S ONA WAY MOLALLA, OR 97038 100 0 20 50 100 AKS ENGINEERING & FORESTRY, LLC DATE:11 A8 12022 12965 SW HERMAN RD, STE 100ANNEXATION MAP DRWN: MEB CHKD: RDR TUALATIN, OR 97062 AKS JOB: EXHIBIT 503.563.6151 WWW.AKS—ENG.COM !§59438 A DWG:9438 ANNEX EXHB_UPDATE I LAYOUT1 41 �'I'1�r I Iii♦ r} Y 9W& Its BU Pri,e.�;:rri tr f AR'7R7 April 24, 2023 TO: Honorable Mayor and City Council through City Administrator FROM: Chris Kerr, Community Development Director Jesse Cuomo, Community Services Director Anthony Turley, Finance Director SUBJECT: Update to the Master Fee Schedule RECOMMENDATION: Enact the Ordinance amending and updating the City's Master Fee Schedule for: 1 . The Community Development Department, Planning Division fees for land use applications and planning services; 2. The Community Services Department fees for park and facility rentals and aquatic center fees; and 3. The Finance Department fees for lien searches, NSF check fees, and liquor license fees, Effective July 1 , 2023. BACKGROUND: In September 1998, the City Council adopted the first Master Fee Schedule (Ord. No. 2226), which provided for a set schedule of fees and charges for certain City services. Since 1998, the fee schedule has been periodically updated through various ordinance amendments to ensure the City continues to recover its full costs in providing services of a voluntary and limited nature. The most recent amendment to the Master Fee Schedule was in 2022, with modifications to the Building Division Fees. With this current ordinance, staff requests to update specific segments within the fee schedule for three City departments: Community Development, Community Services, and Finance. The following sections of the staff report are separated by the respective departments for the purpose of better explaining the proposed modifications and updates within the fee schedule. Agenda Item Review: City Administrator_x City Attorney_x Finance—x- 42 Honorable Mayor and City Council April 24, 2023 Page 2 COMMUNITY DEVELOPMENT DEPARTMENT - PLANNING FEES The existing Planning Division fees within the City's master fee schedule dates back to City Council adoption on March 10, 2008 (Attachment 1 ). These fees are collected by the Community Development Department for the review of various categories of planning applications submitted for commercial, industrial, and residential development proposals in the City (e.g. annexations, subdivisions, design review, etc.). DISCUSSION: Reasons for the Community Development Department, Planning Division to update its portion of the master fee schedule include: 1 . Existing fees suffer from 15 years of inflation following the last update in 2008, necessitating the currently proposed 35% increase; 2. Changing state law as well as amendments of City long-range plans and the Woodburn Development Ordinance (WDO) have changed how City planning staff review applications and provide services as well as the time needed to do so; 3. The nature of city planning work has changed due to the increased number, size, and complexity of land developments, particularly since 2017; 4. The Department's desire to recover closer to 100% of the costs of land use reviews in order that growth resulting from land development pays for itself; and 5. To clarify a few fees that have vague applicability language, to be clearer in how they apply to applications and how staff administers them. The new proposed Planning Division fee schedule is included in Attachment 2. COMMUNITY SERVICES DEPARTMENT- PARK & FACILITY RENTAL FEES AND AQUATIC CENTER FEES The current Park rental fees are out of date, as they have not been increased since 2015. Aquatics fees are also out of date and have not been reviewed or updated since 2016. This ordinance will update a variety of aquatic programs and park rental fees, including those related to picnic shelter and park facility rentals, special event 43 Honorable Mayor and City Council April 24, 2023 Page 3 fees, and swim lessons. Park rental fees also include higher rates for commercial entities, which are defined as for-profit entities. DISCUSSION: Parks and Facility Rental Fees: Presently, picnic shelters at City parks are rented at an hourly rate with a two-hour minimum. The updated fee schedule would increase hourly rates at park shelters as well as implement an "impact fee" for park shelters and increase the field usage rates for Legion Park. Overall, the proposed changes include: - Increases to the Legion Park Field usage fee (accommodates turf field); - Increases to shelter rental fees; - Establishing an impact fee of an additional 20% to be applied when usage exceeds shelter maximum capacity; and - Establishing facility rental fees for Woodburn Museum and Bungalow Theatre. The Proposed Park and Facility fee modifications described above are included in Attachment 3. Aquatics Center Fees: The proposed fee changes for the aquatic center are established to aid in accommodating increased costs in staffing and utility expenditures that have occurred over the past seven years. Overall, the proposed changes include: - Increases to the cost of aquatic center day passes, group admissions, punch cards, 3-month memberships and reoccurring monthly memberships; - Implementation of an out of City rate for high school swim team lane rentals; and - Removal of fees for lifeguard and swim instructor trainings. The Proposed Aquatic Center fee modifications described above are included in Attachment 4. Also included as Attachment 5 is an Aquatic Center fee chart that lists and compares Woodburn's fees against those of other jurisdictions. The proposed Aquatics, Parks and Facility Fee increases were taken to the Recreation and Parks Board on April 11 , 2023, for presentation and discussion. The Board supported the proposed fee updates to be presented to City Council with a unanimous vote. 44 Honorable Mayor and City Council April 24, 2023 Page 4 FINANCE DEPARTMENT - LIEN SEARCH FEES, NON-SUFFICIENT FUNDS (NSF) CHECK FEES, AND LIQUOR LICENSE FEES The current Finance Department fee schedule has not been updated since 2008. Since that time, the department has experienced increases in certain third-party service charges that the City should recuperate through updates in its own fee schedule. Additionally, the ordinance will update liquor license fees in the master fee schedule to match the amounts allowed per ORS 471 .166 (8). DISCUSSION: Lien Search Fees: The City's master fee schedule ordinance includes fees charged to entities (typically title companies) who use the Net Assets Conduits system to search for outstanding liens assessed against properties in Woodburn. The City pays a fee to Net Assets for every lien search performed by outside entities, and in turn, the City charges a lien search fee to these entities. Net Assets recently increased the fee charged to the City by $3 per search effective January 1 , 2023 (See Attachment No. 6) Based on the letter from Net Assets, the lien search fee increase reflects an inflationary adjustment since the last change in 2018 and is only the third fee change in Conduits history since 2002. Increasing the City's lien search fee from $25 to $28 will be the first increase since the previous fee schedule ordinance was passed by City Council in 2008. NSF Fees: The ordinance also proposes to update the fees charged on payments submitted to the City that are returned due to non-sufficient funds (commonly referred to as NSFs). The City pays chargeback fees to US Bank for every NSF payment that is processed, and these fees increased from $25 to $35 per NSF effective March 1 , 2023 (See Attachment No. 7). These fees are not intended to make a profit or penalize the payer; instead, the fees ensure that the City is not negatively impacted financially by any chargebacks. Due to US Bank's increase in chargeback fees from $25 to $35, the City's NSF fees should be updated as follows: - NSF Check (11t and 2nd occurrence): Increase from $25 to $35 - NSF Check (3rd occurrence): Increase from $30 to $40 45 Honorable Mayor and City Council April 24, 2023 Page 5 Liquor License Fees: Finally, the ordinance will update liquor license fees in the master fee schedule to match the amounts allowed per ORS 471 .166(8). Per the statute, liquor license fees must not exceed the following amounts: - New license: $100 - Change in ownership/location/privilege: $75 - License renewal or temporary application (such as for special events): $35 The City already charges fees that are in compliance with this statute, but the master fee schedule needs to be revised to reflect the actual fees charged. Therefore, the fee schedule will be updated as follows: - New license: Decrease from $244 to $100 - License renewal: Decrease from $136 to $35 No changes are necessary for the change in ownership/location/privilege fees or temporary/special event liquor license fees. These fees are already consistent with the amounts currently charged by the City, as well as the State statute. FINANCIAL IMPACT: The proposed fee modifications will provide better cost recovery by the Community Development, Community Services, and Finance Departments. In general, these fee updates are intended to keep up with inflating costs and/or reflect actual amounts charged, they are not anticipated to have a significant impact on the City's net revenues over expenditures. Attachments: 1 . Existing Planning Division fee schedule (adopted 2008; 1 page) 2. Proposed Planning Division fee schedule (2 pages) 3. Proposed Park and Facility Fee Adjustments (2 pages) 4. Proposed Aquatic Center Fee Adjustments (1 page) 5. 2023 Aquatic Center Fee Comparison Chart (1 page) 6. Conduits Fee Change letter from Net Assets (1 page) 7. Pricing change letter from U.S Bank (1 page) 46 Attachment l : Existing Planning Division fee schedule ( 2008; 1 page ) Planning Division SEE I Annexation Annexation-more than 1.00 acre 90% $3,418 Annexation-less than orequal to 1.00 acre 70% $2,659 Appeals $100+ 1/2 original application fee but not Appeal-Land Use Action to Council(Type III 100% more than$2,000. Limited by state statute(ORS Appeal-Land Use Action to Council(Type II 10% $250 227.175(10)(b)). Comprehensive Plan Amendments -more than 1.00 acre 100% $3,481 -less than orequal to 1.00 acre 90% $3,133 Conditional Use 90% $3,591 Design Review -under 1,000 sq.ft. 70% $2,177 -1,000-4,999 sq.ft. 80% $3,624 -5,000 to 24,999 sq.ft. 90% $6,326 -25,000 to 99,999 sq.ft. 90% $7,269 -100,000 to 199,999 sq.ft. 90% $10,279 -200,000+sq.ft. 100% $14,397 New de-regulation,previously Type III Exception to Street standard(Type I 40% $1197 at$1,627 Exception to Street Right of Way and Improvement Standards(Type 11 70% $2,363 Formal Interpretation of the WDO 5.104.03 90% $1,759 $100 of application fee reduced if application subject to pre-application applied for within 90 days and ordinances Pre-Application Conference 100% $508 have not changed 90% (WDO 4.102.09.C). Plus Measure 56 Interpretation o'Uses 5615 notice costs,if applicable. (WDO 4.102.09.13). Plus Measure 56 Interpretation qf'Zoning District Boundaries 90% $1,578 notice costs,if applicable. Manufactured Dwelling Park -Preliminary Approval 90% $3,137 -Final Plan Approval 90% $1,081 Partition -Preliminary Approval 90% $2,478 -Final Plat Approval 90% $1,238 Phasin Plan 90% $1,428 Planned Unit Development -Preliminary Plan Approval 90% $2,985 plus$40 per lot -Final Plat Approval 90% $2,585 Property Line Adjustment 40% $599 Residential Architectural Standards Substitution 90% $358 Riparian Corridor Wetland Overlay District 90% $446 Sign Ordinance Compliance Permit 1 e l 100% $85 -T e 11 100% $385 Specific Conditional Use for an Historically Significant Site 90% $1148 Subdivision -Preliminary Approval 90% $3,775 plus$40 per lot -Final Plat Approval 90% $2,585 Telecommunication Facility Specific Conditional Use 90% $2188 Temporary Outdoor Marketing and Special Event Permit 90% 5157 Si ni icant Tree Removal Permit 90% $145 Variance 70% $2,432 Zone Map Amendment 90% $3,074 Zoning Adjustment 40% $1,042 Access Permit to public ROW 90% $29 for first lot plus$3 for each subsequent Addressing 90% $145 lot Expedited Land Use Review-Partition 100% $4,680 ORS 197.360 Expedited Land Use Review-Subdivision 100% 1 $6,708 ORS 197.360 Subject to staff availability and as allowed by law for use.In addition to application fees based on an hourly rate Expedited Review 100% $65 1 for overtime. Renewal Authorization 40% $75 3rd and successive Final Re-Inspection 100% $165 3rd and successive Submittal Review 100% $265 Tree Credit 100% $185 Land Use Compatibility Statements Free Fence permit Free Tempo aSin permit I Free Business Registration review Free Modification of Condition $100 lus 1/2 of original fee Grading permit Free Planning counter and phone inquiry service Free H:AIS\TimQu\Web Documents\CommDevelp\FeeSchedule08-07-28.doc ORD.#2443,effective 7/28/2008 Attachment 2 : Proposed Planning Division fee schedule ( 2 pages ) Illllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllwlll Land Use Application Type or Planning Fee Note Service 1 v Annexation-more than 1.00 acre $5,130 Annexation-less than orequal to 1.00 acre $2,565 Appeal,Land Use: See Note. $135+1/2 of original application fee, Appeal to City Council(Type III but maximum total$2,700. Maximum$250 per Oregon Revised Appeal to City Council(Type II) $250 Statutes(ORS)227.175(10)(b)(2019). -more than 1 00 acre $4,700 -less than or equal to 1.00 acre $4,670 Conditional Use CU $5,390 WDO 5.03;01 Design Review(DR): Type I $685 WDO 5.01.02 Type II or higher: Up to 3,000 square feet(sq $6,115 WDO 5.02.03 or 5.03.02 ft)total Type II or higher: More than 3,000 and fewer $9,490 WDO 5.02.03 or 5.03.02 Type II or higher: More than 30,000 total sq ft $19,440 WDO 5.02.03 or 5.03.02 Grading Permit GRAD $685 WDO 5.01.04 Interpretation[of the WDO],formal(INT) $2,640 Plus costs if and as Oregon Ballot Measure 56(1998),codified in ORS 227.186,is applicable. WDO 1.03.04,2.01.03,& 4.02.06. Manufactured Dwelling Park: Preliminary Approval $4,710 Final Plan Approval $1,625 Modification of Conditions(MOC) See Note. $135 plus 1/2 of original fee for related application or consolidated applications. WDO 4.02.07. Preliminary Approval PAR $3,720 WDO 5.02.05 Final Plat Approval(FPAR) $1,860 WDO 5.01.06 Phasin Plan(PP) $2,145 WDO 5.03.05 Conceptual Development Plan/Preliminary $4,480 plus $55 per lot. WDO 3.09&5.03.06. Design Final Plan/Detailed Development Plan $1,375 WDO 5.01.07&5.03.07 Final Plat Approval $3,880 WDO 5.01.06&5.01.07 Residential Architectural Standards Substitution $540 WDO 5.02.02 Riparian Corridor Wetland Overlay District $670 WDO 2.05.05&5.01.09 Sign Permit(SIGN): WDO 3.10 -Permanent freestanding(includes monument $520 When an applicant applies for multiple signs and pole) for a given business,complex,development, landowner,lot,property,or tenant,each and every sign for which a sign permit is required requires fee payment. -Permanent other than freestanding(includes $115 Same as Note above. wall) -Temporary Free Specific Conditional Use—Historically WDO 5.03.08 or Architecturall v Si ni icant Buildiny $1,725 'Street Adjustment"(Adjustment to Street Improvement Requirements;SA).- Type A):Type II S4,040 WDO 5.02.04 Type III or higher $4,560 WDO 4.01.07&5.03.03 a o � Preliminary Approval(SUB) $5,665 plus $55 per lot. WDO 5.01.10. per Note. Final Plat Approval(FSUB) $3,880 WDO 5.01.06&ORS 92 2021 Telecommunication Facility,Specific WDO 5.03.11 Conditional Use $3,285 Temporary Outdoor Marketing and Special Event WDO 5.01.12 Permit TMKT) $165 Significant Tree Removal Permit(TREE $220 WDO 3.06.07&5.01.11 -consolidated with another land use application $3,285 -standalone application $4,695 i Zoning Adjustment(ZA) $3,520 WDO 5.02.06 Continues nextpage [I'Iage 50 I�I If for two or more lots or tracts,then plus$4 Addressing Assignment,Street $220 plus per for each subsequent lot and tract. If for Note. apartment complex of two or more apartment buildings,then plus$4 for each subsequent apartment building. Applicable to such held by the Planning Bond or performance guarantee release or status $50 Division,not any by the Public Works letter Department. Follows land use final decision(approval). Civil engineering plan(s)(CEP)review,Planning Due upon CEP application to the Public Division review of Public Works Department Works Dept. Does not abrogate any fees permit application materials: that the Public Works Department requires through its fee schedule. -original/I"submittal $350 -2" and successive submittal $250 Development agreement: ORS 94.504 Drafting of development agreement, $2,500 (2007). intergovernmental agreement(IGA),or IGA,MOU: ORS 190.010(1991). memorandum of understanding MOU Exception to when all public improvements are due $4,695 Applicable if developer obtains Public Works /delay or deferral of frontage/street improvements Department approval of exception (delay/deferral)through WDO 3.01.02E(1)& (2). Fee serves as exception disincentive. Expedited Land Use Review: ORS 197.360-380 2021 Partition other than middle housing) $6,320 Subdivision(other than middle housing) $9,060 Middle Housing Land Division $9,060 ORS 197.380(2021) Distinct from"Expedited Land Use Review" above relating to statute. Subject to staff Expedited review(for land use review,not building $90 availability and as allowed by law for use.In permit review) per hour addition to application fees based on an hourly rate for overtime. Fence permit Free WDO 2.06.02&5.01.03 Home occupation review Free WDO 2.07.10 Land Use Compatibility Statement(LUCS)or $100 other jurisdictional permit sign-off Extension of a development decision $685 WDO 4.02.05 Site inspection,planning&zoning(P&Z): elates particularly to on-site private improvements resulting from building permit and civil/frontage/public/street improvements resulting from CEP approval. -Original/1st inspection&2" inspection(re- Free inspection) -3'inspection and successive inspectionN$ $250 /ii of R, of o i 0 0 ����� oo� of aril of o /%/� --------------- Significant Tree mitigation fee $250 WDO 3.06.07E.3.&F. Zoning confirmation letter/zoning verification $100 letter Planning service 1'/2 hours or more through $90 Applied per Director discretion. meeting by appointment instead of Planning per hour counter unscheduled service Planning counter and phone inquiry service Free Printing and copying: Mimics the Public Works fee schedule printing and copying items. Applicable only if total charge would be$10 or more. -Letter/81/2 by 11 inches black and white or 5¢ per page. (Min.200 pages to charge.) ra scale -Letter/81/2 by 11 inches color 75¢ per page. (Min. 14 pages to charge.) -Ledger/11 by 17 inches Twice the per sheet. applicable (B&W: min. 100 sheets to charge; letter rate color: min.7 sheets to charge) -Plan size/24 by 36 inches,or any large map $25 1per sheet. IAConanunity DevelopmentTlazming\Fonns&Fee ScheduleA Ordinance No.2609,effective?/01/2023 'lag 51 ATTACHMENT A Athletic Field Rentals-PRIVATE(local,community-based groups and organizations) Regulation,Product,Service Current Fee Proposed Fee Change %Change Notes Centennial Park Ball Fields $ 25.00 $ 25.00 N/A 0.00% per hour Centennial Park Youth Soccer Field $ 25.00 $ 25.00 N/A 0.00% per hour Centennial Park Adult Soccer Field $ 25.00 $ 25.00 N/A 0.00% per hour Legion Park Soccer Field-Turf $ 25.00 $ 50.00 $ 25.00 100.00% per hour Settlemier Park Ball Field $ 25.00 $ 25.00 N/A 0.00% per hour Field Prep Soccer,Softball,Baseball $ 40.00 $ 40.00 N/A 0.00% per game Athletic Field Lighting $ 15.00 $ 15.00 N/A 0.00% per hour Sport Courts Basketball,Pickleball,Futsol,etc. $ 10.00 N/A N/A per hour Athletic Field Rentals-CORPORATE(businesses and non-local groups and organizations) Regulation,Product,Service Current Fee Proposed Fee Change %Change Notes Centennial Park Ball Field $ 35.00 $ 37.50 $ 2.50 7% per hour Centennial Park Youth Soccer Field $ 35.00 $ 37.50 $ 2.50 7% per hour Centennial Park Adult Soccer Field $ 35.00 $ 37.50 $ 2.50 7% per hour Legion Park Soccer Field-Turf $ 35.00 $ 75.00 $ 40.00 114% per hour Settlemier Park Ball Field $ 35.00 $ 37.50 $ 2.50 7% per hour Field Prep Soccer,Softball,Baseball $ 60.00 $ 60.00 $ 2.50 0% per game Athletic Field Lighting $ 20.00 $ 20.00 $ - 0% per hour Sport Courts(Basketball,Pickleball,Futsol,etc.) $ 15.00 N/A N/A per hour Examples of Turf Fields Across Oregon Willamalane Parks and Recreation-Les Schwab Sports Park In-District Rate:$30 1 Out-of-District Rate:$36 University of Oregon-Multi-use Turf Fields Rate A(internal university activities):$50 Rate B(external university activities):$70 Rate C(non-university activities):$85 Hilsboro Parks and Recreation-53rd Avenue Turf Fields Resident Rate:$50 Non-Resident Rate:$100 52 ATTACHMENT B Park Rentals-PRIVATE Based on max. If above max. capacity capcity Regulation,Product,Service Current Rate Proposed Rate Change % Max. Proposed Impact Notes (+10-20%) Change Capacity Rate(+200/6) Any Entire Park $ 400.00 $ 450.00 $ 50.00 12.50% perday Centennial Park Picnic $ 25.00 $ 30.00 $ 5.00 20.00% 80 $ 35.00 fee is per hour-2 hour minimum Legion Park Picnic $ 30.00 $ 36.00 $ 6.00 20.00% 128 $ 43.00 fee is per hour-2 hour minimum Settlemier Park Picnic-North $ 25.00 $ 27.50 $ 2.50 10.00% 32 $ 33.00 fee is per hour-2 hour minimum Settlemier Park Picnic-South $ 25.00 $ 27.50 $ 2.50 10.00%, 48 $ 33.00 fee is per hour-2 hour minimum Senior Estates Park Picnic $ 27.50 $ 27.50 $ 0.00% 48 $ 33.00 fee is per hour-2 hour minimum Hazel Smith Plaza $ 25.00 $ 27.50 $ 2.50 10.00% 32 $ 33.00 fee is per hour-2 hour minimum Dahlia Plaza $ 20.00 $ 22.00 $ 2.00 10.00% 32 $ 27.00 fee is per hour-2 hour minimum Downtown Plaza Gazebo $ 25.00 $ 27.50 $ 2.50 10.00% 32 $ 33.00 fee is per hour-2 hour minimum Woodburn Museum $ 35.00 N/A 49 N/A fee is per hour-2 hour minimum Bungalow Theater $ 50.00 N/A 37/41 N/A fee is per hour-2 hour minimum MuseumlTheater $ 75.00 N/A 49 N/A fee is per hour-4 hour minimum Special Event Permit $ 1,500.00 $ 1,500.00 N/A 0.00%i jPerday Special Event Permit Add'I Days $ 800.00 1$ 800.00 1 N/Al 0.00 Park Rentals-CORPORATE Regulation,Product,Service Current Rate Proposed Rate Change % Max. Proposed Impact Notes (10-20%) Change Capacity Rate(20%) Any Entire Park $ 600.00 $ 720.00 N/A 20.00% per day Centennial Park Picnic $ 37.50 $ 45.00 $ 7.50 20.00% 80 $ 54.00 fee is per hour-2 hour minimum Legion Park Picnic $ 45.00 $ 54.00 $ 9.00 20.00% 128 $ 65.00 fee is per hour-2 hour minimum Settlemier Park Picnic-North $ 37.50 $ 42.00 $ 4.50 12.00% 32 $ 50.00 fee is per hour-2 hour minimum Settlemier Park Picnic-South $ 37.50 $ 42.00 $ 4.50 12.00%1 48 $ 50.00 fee is per hour-2 hour minimum Senior Estates Park Picnic $ 37.50 $ 42.00 $ 4.50 12.00% 48 $ 50.00 fee is per hour-2 hour minimum Hazel Smith Plaza $ 37.50 $ 42.00 $ 4.50 12.00% 32 $ 50.00 fee is per hour-2 hour minimum Dahlia Plaza $ 30.00 $ 33.00 $ 3.00 10.00% 32 $ 43.00 fee is per hour-2 hour minimum Downtown Plaza Gazebo $ 37.50 $ 42.00 $ 4.50 12.00% 32 $ 50.00 fee is per hour-2 hour minimum Woodburn Museum $ 52.50 N/A 49 N/A fee is per hour-2 hour minimum Bungalow Theater I is 75.00 1 1 N/A 37/41 N/A fee is per hour-2 hour minimum MuseumlTheater Is 112.50 1 1 N/Al 49 N/A Ifee is per hour-4 hour minimum Special Event Permit $ 2,250.00 1$ 2,250.00 1 N/Al 0.00%1 Per day Special Event PermitAdd'I Days $ 1,200.00 1$ 1,200.00 1 N/Al 0.00% 53 Proposed Aquatic Center Fee Schedule 2023 General Admission -infant 0-2 ears $0.00 $0.00 $0.00 0.0% -youth 3-17 $4.00 $4.50 $0.50 12.5% -adult 18-59 $5.00 $5.50 $0.50 10.0% -honored citizens 60+ $4.00 $4.50 $0.50 12.5% -family -30%discount $17.00 $18.00 $1.00 5.9% includes up to 2 adults&3 kids Group Admissions 10+people)(including Parties -admision with party room rental(each) 1 $2.751 $3.001 $0.251 9.1%1 10 or more people -admision when booked in advance(each) 1 $3.251 $3.501 $0.251 7.7%1 10 or more people -admision not booked in advance(each) 1 $3.501 $4.001 $0.501 14.3%1 10 or more people Punch Cards 20 visits -youth 3-17 $67.001 $75.001 $8.001 11.9%1 Punch cards expire after one year -adult 18-59 $88.00 $95.00 $7.00 8.0% (15%discount) -honored citizens 60+ $67.001 $75.001 $8.001 11.9 3-Month Pass -youth 3-17 $84.001 $92.001 $8.001 9.5% -adult 18-59 $114.001 $125.001 $11.001 9.6% -honored citizens 60+ $84.001 $92.001 $8.001 9.5% -family $208.001 $229.001 $21.001 10.1 Reoccurring Month) Pass electronic funds transfer -youth 3-17 $29.00 $34.00 $5.00 17.2% -adult 18-59 $39.001 $45.001 $6.001 15.4 -honored citizens 60+ $29.001 $34.001 $5.001 17.2 -family $69.001 $80.001 $11.001 15.9 Group Memberships(generally corporate) -10+individuals 1 $22.001 $25.001 $3.001 13.6%1 er month per member -25+individuals 1 $20.001 $23.001 $3.001 15.0%1 er month per member -50+individuals 1 $18.001 $21.001 $3.001 16.7%1 er month per member Rentals -lane rental(per hour $20.001 $20.001 $0.001 0.0 -high school swim team rental(per lane hour $6.75 $7.00 $0.25 3.7% $8.50 $1.50 per lane hour -private after hours(per hour $150.001 $150.001 $0.001 0.0%1 u to 25 people $1.00 each add'I -party room(per hour) $35.001 $35.001 $0.001 0.0%1 1 Lessons,Training,Swim Instruction -group swimming lessons $40.00 $45.00 $5.00 12.5% 10 30 minute lessons -private swimming lessons $160.00 $160.00 $0.00 0.0% 10 30 minute lessons -semi-private swimming lessons $80.00 $80.00 $0.00 0.0% 10 lessons with 2-3 students -lifeguard training $150.00 $0.00 -$150.00 -100.0% Reduced to zero to attract staff -swim instructor training $75.00 $0.00 -$75.00 -100.0% Reduced to zero to attract staff =r.lifeguard training $40.00 $40.00 $0.00 0.0% -aquatics day cam $35.00 $35.00 $0.00 0.0% Other -lock rental(day use $1.001 $1.001 $0.001 0.0% -monthly locker rental 1 $15.001 $15.001 $0.001 0.0% -monthly locker rental members $10.001 $10.001 $0.001 0.0% 54 m�p m ceemm,e rree� w tlb p eetl,,; Ekeem r PmPpmaap -ynOaPaTauHk kenaem we ab Saxe S45P:: AvSeam.1a� �ebysw.me�mr Nmfa,ym� xma m„eam ymc swmma¢p �r ¢ rea� ,&r kP, 50 52 505 . 5300 5725 Pmp ayourxRn57mam 5715 55 00 5525 SSo. 53 00 5700 aem Ssm $SSP Ssar 5325 5500 5525 5500 55Po 55Po Ss.so Ssm $SSP Ssm 5715 55Po 5125 5615 5757 mw 5700 amiNkmmeml $vm 518AP; Sssa Se zs Soo. sm 5150. 5900 5000 51525 amity x557 as aem $vm SiaoP 511.rs 5320. Soo. 5to.so 5390. Sit o. S000 -71 n"Nyoum/sk knaem Sz9m $3400 Szsxs S000 53100 S000 5200. S000 5000 5320. nLIN III/IR xaa kaaemSz9m S3aoP Szsx3 S000 531o. S000 52]0. 5000 5000 54500 naNaauk kesmem 53157 SasoP 43s.3k To 5500. 50o. 54500 5o 00 5000 5360. mad,Naaulxamkenaem 53157 S5'005a5.f3 Q. M. 50o. 56015 ToS000 5410. u3x/sk ka aem $Eam 592.oP Sss.'13 Ss000 5o 00 57500 5o 00 5510. Sso 00 S000 xnkxa.kes aem spam St1a00 575.,3 5710. so P. sPO P. so P. sPo O. 111557 S325oP sr3sP S61o. Soo. Ss1o. Soo. 57100 S6o oo S000 111557 S125oP 11057 SPo o. Soo. S1oo o. Soo. 9150. 1 Seo o. S000 YSPP 58657SJSOP ss3a3 22E S000 5000 500. 9400. 5000 5000 ourx/sannm S6rm S]soP sn.w 5so o. 5000 5000 5000 5so o. 5000 5000 ourx/skx kes 16]57 S]soP Sa1.1s 57100 5000 5000 5000 9200. 5000 S000 urnmum ccemer�currenp w M er(vroposetll e�un cee pnn, ami ae�unkana fn roaum Pmpayourx/sk wooab uaercceni nvem¢e nvcMnmO 5757] stlwooaoumoor poo sombwesleommun ryeenmr ruaa ¢ nn.x057 mmmunnyeo a The¢koc eemer akenaem Saxe Sow:: Sa.1P 54.5. 5100 5100 5500o 5600 5600 58ow omp ourx/sk x557 reswem Saxe Sow Ssm 55.50 5100 5100 5600 5600 5600 5100. omp-nyn Houk an aem Ssm S55P m am 555. 5600 5600 5600 5700 5750 51200 Ssm $S$P Sson 5600 5600 5700 5700 5750 51200 amity an nems svm ww 11.15 Soo. Soo. Soo. 51000 5000 Soo. 50o. amiNxan kaaem svm SiaoP $11.]1 To To 5 000 51200 S000 5000 5000 ad,Nyoum/sk an aem Szsm 53aoP Szsxs 5000 57900 5z9oo 5000 5000 53800 54500 ndtNYoum/sk x557 as aem Sz9m $3400 Szsx3 S000 50 oo 50 oo Sae o. SaSo0 ad,Naauk kesmem 53157 5500 43s.3k S000 54100 Sato. 50o. 5000 --5 5o 0. 55200 ndtNaaulxareaesiaem 53157 S500 W. 5000 5000 5000 56300 55200 u,xnkke aem spam $"Oo 111.13 57300 To S000 57000 S000 slog 00 S000 ux/sk xamkes aem spam $..00 $1.33 Ss3oo S000 S000 Ss000 5o 00 51210. 5o 00 357535..ro 3mm�M pass aau ran aem 59%m $-0 $73.5P 59o0. S000 S000 Ss1o. S000 9280. - 3 M.11 nlam 512500 sNs III so P. so P. 01"1 so P. 960 P. Sasm SJSOO $9P%l 9000. 90600 90600 Ss333 9100. 51500. Sasm SJSOP Sssa3 510000 510600 511000 515000 . ourx/.R. S6rm S]1o0 sn.w 5so oSs1o. Ss1o. 56666 55000 532000 ourx/skx an %,M $71,00 Sa1.1s Ss000 5000 5000 56333 55000 532000 55 Net Assets TN Monday, November 7, 2022 ATTN: Accounts Receivable Conduits Fee Change Net Assets Conduits search fee to organizations will increase on January 15Y, 2023.The fee adjustment is an additional $3/search and takes effect on January 15t.The fee change reflects an inflationary adjustment since our last change in 2018 and is only the third fee change in Conduits history since 2002. Organizations' search fees to users will remain the same but can be adjusted at any time by login of the Organization Administrator and then going to Step 2 of settings to change search fees accordingly. If for any reason you have questions, please do not hesitate to contact us suRport@netassets.com or 541.485.8876. Cheryl Hammerton Office Administrator Net Assets Corporation cha m merton @ netassets.com Net Assets • 109 River Ave, Eugene, OR 97404 • (541)485-8876 56 Payment Solutions ,meq .. powered by Elaw January 31, 2023 MID: 8027164725 `*"'............AUTO"ALL FOR AADC 970 T86 P1 27715 Co Woodburn 270 Montgomery St Woodburn, OR 97071-4730 Dear Valued Customer, To maintain our commitment to providing fast, reliable, and secure payment processing services, each year, we evaluate the rates and fees we charge our customers for our services. We review many factors, including the rising cost of payment data security and regulation changes the card brands (e.g. Visa and Mastercard)put in place for payment processors as well as businesses that accept card payments, among other industry drivers. With these factors in mind,we wanted to let you know about changes to your pricing that will be effective beginning March 1, 2023. Processing rate increase Your processing rates will increase based on the following: • 0.12% +$0.25 for all card transactions • $0.25 per transaction authorization • 0.2% per international transaction Chargeback fee: Your existing chargeback fee will increase to$35. Applying this fee across all incoming chargebacks and retrievals we respond to for your business will allow us to continue to win disputes on your behalf at a high rate. Monthly minimum fee: Your monthly minimum fee will increase to$40 per month. Monthly billing fee: To encourage daily billing, which is more efficient and cost-effective than monthly billing, we will implement a fee for your processing account should you choose to continue monthly account billing. This fee will be 0.02% of your monthly transaction processing volume. To avoid this fee, email dailydiscount@elavon.com to request a switch to daily billing for your account. Please include your Merchant ID number(MID) in the body of the email. Your current processing rates and fees will stay in effect through your February 2023 billing statement. Please refer to your December 2022 statement to compare your current rates with these new rates and fees. Your March 2023 billing statement will reflect the changes listed above for comparable transactions. We appreciate your business and look forward to continuing our partnership. If you have any questions, please contact customer service at 800.725.1243'. Sincerely, Joy Lyons Senior Vice President, Customer Service We accept relay calls 57 COUNCIL BILL NO. 3208 ORDINANCE NO. 2609 AN ORDINANCE AMENDING ORDINANCE 2433 (MASTER FEE SCHEDULE) TO MODIFY AND UPDATE COMMUNITY DEVELOPMENT - PLANNING DIVISION FEES, COMMUNITY SERVICES - RECREATION, PARKS, AND AQUATIC CENTER FEES, AND FINANCE DEPARTMENT FEES; AND REPEALING ALL FEES AND CHARGES THAT ARE INCONSISTENT WITH THIS ORDINANCE; AND SETTING AN EFFECTIVE DATE WHEREAS, in September 1998, the City Council adopted the first Master Fee Schedule to account for the City's reasonable costs in providing special services; and WHEREAS, in Ordinance 2433 the City stated it desired to establish a policy of recovering the full costs reasonably borne of providing services of a voluntary and limited nature, such that general taxes are not diverted from general services of a broad nature and thereby utilized to subsidize unfairly and inequitably such special services; and WHEREAS, the City Council last updated the Finance Department Fees in March 2008 (via Ordinance 2433), the Planning Division Fees in June 2008 (via Ordinance 2443), the Parks and Recreation Fees in March 2015 (via Ordinance 2525), and the Aquatic Center Fees in April 2016 (via Ordinance 2533); and WHEREAS, an update to the schedules of identified fees and charges to be paid by those requesting services of a voluntary and limited nature needs to occur so that the City may carry into effect its identified fiscal policy; WHEREAS, pursuant to ORS 294.160, at its meeting on April 24, 2023, the City Council provided an opportunity for interested persons to comment on the enactment of this Ordinance and its proposed fee increases; NOW, THEREFORE, THE CITY OF WOODBURN ORDAINS AS FOLLOWS: Section 1. The schedule of Community Development, Planning Division fees and charges affixed and incorporated as Attachment "A" is hereby adopted by the City and shall be included in the City's Master Fee Schedule. Section 2. The schedule of Community Services, Parks and Recreation and Aquatic Center fees and charges affixed and incorporated as Attachment "B" is hereby adopted by the City and shall be included in the City's Master Fee Schedule. Page 1 -COUNCIL BILL NO. 3208 ORDINANCE NO. 2609 58 Section 3. The schedule of Finance Department fees and charges affixed and incorporated as Attachment "C" is hereby adopted by the City and shall be included in the City's Master Fee Schedule. Section 4. All Community Development, Community Services, and Finance Department fees and charges that are inconsistent with those contained in the attached schedules are hereby repealed. Section 5. This Ordinance and all fees and charges hereby adopted by and through this Ordinance shall take effect on July 1 , 2023. Approved as to form: City Attorney Date Approved: Frank Lonergan, Mayor Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the City Recorder ATTEST: City Recorder City of Woodburn, Oregon Page 2-COUNCIL BILL NO. 3208 ORDINANCE NO. 2609 59 Illllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllwlll Land Use Application Type or Planning Fee Note Service 1 v Annexation-more than 1.00 acre $5,130 Annexation-less than orequal to 1.00 acre $2,565 Appeal,Land Use: See Note. $135+1/2 of original application fee, Appeal to City Council(Type III but maximum total$2,700. Maximum$250 per Oregon Revised Appeal to City Council(Type II) $250 Statutes(ORS)227.175(10)(b)(2019). -more than 1 00 acre $4,700 -less than or equal to 1.00 acre $4,670 Conditional Use CU $5,390 WDO 5.03;01 Design Review(DR): Type I $685 WDO 5.01.02 Type II or higher: Up to 3,000 square feet(sq $6,115 WDO 5.02.03 or 5.03.02 ft)total Type II or higher: More than 3,000 and fewer $9,490 WDO 5.02.03 or 5.03.02 Type II or higher: More than 30,000 total sq ft $19,440 WDO 5.02.03 or 5.03.02 Grading Permit GRAD $685 WDO 5.01.04 Interpretation[of the WDO],formal(INT) $2,640 Plus costs if and as Oregon Ballot Measure 56(1998),codified in ORS 227.186,is applicable. WDO 1.03.04,2.01.03,& 4.02.06. Manufactured Dwelling Park: Preliminary Approval $4,710 Final Plan Approval $1,625 Modification of Conditions(MOC) See Note. $135 plus 1/2 of original fee for related application or consolidated applications. WDO 4.02.07. Preliminary Approval PAR $3,720 WDO 5.02.05 Final Plat Approval(FPAR) $1,860 WDO 5.01.06 Phasin Plan(PP) $2,145 WDO 5.03.05 Conceptual Development Plan/Preliminary $4,480 plus $55 per lot. WDO 3.09&5.03.06. Design Final Plan/Detailed Development Plan $1,375 WDO 5.01.07&5.03.07 Final Plat Approval $3,880 WDO 5.01.06&5.01.07 Residential Architectural Standards Substitution $540 WDO 5.02.02 Riparian Corridor Wetland Overlay District $670 WDO 2.05.05&5.01.09 Sign Permit(SIGN): WDO 3.10 -Permanent freestanding(includes monument $520 When an applicant applies for multiple signs and pole) for a given business,complex,development, landowner,lot,property,or tenant,each and every sign for which a sign permit is required requires fee payment. -Permanent other than freestanding(includes $115 Same as Note above. wall) -Temporary Free Specific Conditional Use—Historically WDO 5.03.08 or Architecturall v Si ni icant Buildiny $1,725 'Street Adjustment"(Adjustment to Street Improvement Requirements;SA).- Type A):Type II S4,040 WDO 5.02.04 Type III or higher $4,560 WDO 4.01.07&5.03.03 a o � Preliminary Approval(SUB) $5,665 plus $55 per lot. WDO 5.01.10. per Note. Final Plat Approval(FSUB) $3,880 WDO 5.01.06&ORS 92 2021 Telecommunication Facility,Specific WDO 5.03.11 Conditional Use $3,285 Temporary Outdoor Marketing and Special Event WDO 5.01.12 Permit TMKT) $165 Significant Tree Removal Permit(TREE $220 WDO 3.06.07&5.01.11 -consolidated with another land use application $3,285 -standalone application $4,695 i Zoning Adjustment(ZA) $3,520 WDO 5.02.06 Acta lliineint Continues nextpage ::1age I of 60 I�I If for two or more lots or tracts,then plus$4 Addressing Assignment,Street $220 plus per for each subsequent lot and tract. If for Note. apartment complex of two or more apartment buildings,then plus$4 for each subsequent apartment building. Applicable to such held by the Planning Bond or performance guarantee release or status $50 Division,not any by the Public Works letter Department. Follows land use final decision(approval). Civil engineering plan(s)(CEP)review,Planning Due upon CEP application to the Public Division review of Public Works Department Works Dept. Does not abrogate any fees permit application materials: that the Public Works Department requires through its fee schedule. -original/I"submittal $350 -2" and successive submittal $250 Development agreement: ORS 94.504 Drafting of development agreement, $2,500 (2007). intergovernmental agreement(IGA),or IGA,MOU: ORS 190.010(1991). memorandum of understanding MOU Exception to when all public improvements are due $4,695 Applicable if developer obtains Public Works /delay or deferral of frontage/street improvements Department approval of exception (delay/deferral)through WDO 3.01.02E(1)& (2). Fee serves as exception disincentive. Expedited Land Use Review: ORS 197.360-380 2021 Partition other than middle housing) $6,320 Subdivision(other than middle housing) $9,060 Middle Housing Land Division $9,060 ORS 197.380(2021) Distinct from"Expedited Land Use Review" above relating to statute. Subject to staff Expedited review(for land use review,not building $90 availability and as allowed by law for use.In permit review) per hour addition to application fees based on an hourly rate for overtime. Fence permit Free WDO 2.06.02&5.01.03 Home occupation review Free WDO 2.07.10 Land Use Compatibility Statement(LUCS)or $100 other jurisdictional permit sign-off Extension of a development decision $685 WDO 4.02.05 Site inspection,planning&zoning(P&Z): elates particularly to on-site private improvements resulting from building permit and civil/frontage/public/street improvements resulting from CEP approval. -Original/1st inspection&2" inspection(re- Free inspection) -3'inspection and successive inspectionN$ $250 /ii of R, of o i 0 0 ����� oo� of aril of o /%/� --------------- Significant Tree mitigation fee $250 WDO 3.06.07E.3.&F. Zoning confirmation letter/zoning verification $100 letter Planning service 1'/2 hours or more through $90 Applied per Director discretion. meeting by appointment instead of Planning per hour counter unscheduled service Planning counter and phone inquiry service Free Printing and copying: Mimics the Public Works fee schedule printing and copying items. Applicable only if total charge would be$10 or more. -Letter/81/2 by 11 inches black and white or 5¢ per page. (Min.200 pages to charge.) ra scale -Letter/81/2 by 11 inches color 75¢ per page. (Min. 14 pages to charge.) -Ledger/11 by 17 inches Twice the per sheet. applicable (B&W: min. 100 sheets to charge; letter rate color: min.7 sheets to charge) -Plan size/24 by 36 inches,or any large map $25 1per sheet. IAConanunity DevelopmentTlazming\Fonns&Fee ScheduleA Ordinance No.2609,effective?/01/2023 i ................................................................... .II'd If1 a If1 ce ttad nulneink Iage 2 of 2 61 ATTACHMENT "B" COMMUNITY SERVICES FEE SCHEDULE Community Services -- Aquatic Center General Admissions —infant (0-2 years) $0.00 —youth 3-17 $4.50 —adult 18-59 $5.50 —honored citizens 60+ $4.50 —family —30% discount $18.00 includes up to 2 adults & 3 kids Group Admission 10+ people) —admission with party room rental each $3.00 10 or more people —admission when booked in advance each $3.50 10 or more people —admission not booked in advance each $4.00 10 or more people Punch Cards (20 visits) —youth (3-17) $75.00 Punch cards expire after one year —adult 18-59 $95.00 (�15% discount) —honored citizens 60+ $75.00 3-Month Pass —youth 3-17 $92.00 —adult 18-59 $125.00 —honored citizens 60+ $92.00 —family —30% discount $229.00 includes up to 2 adults & 3 kids Recurring Monthly Pass electronic funds transfer —youth 3-17 $34.00 —adult (18-59) $45.00 —honored citizens 60+ $34.00 —family —30% discount $80.00 includes up to 2 adults & 3 kids 62 Group Memberships (generally corporate) —10+ individuals $25.00 per month per member —25+ individuals $23.00 per month per member —50+ individuals $21 .00 per month per member Rentals —lane rental (per hour $20.00 —high school swim team rental (per lane hour $7.00 per lane hour —high school swim team rental- out of cit (per lane hour $8.50 per lane hour —private after hours (per hour $150.00 up to $25 people $1 .00 each add'I —party room (per hour $35.00 Lessons, Training, Swim Instruction —Group Swimming Lessons $45 10 30-minute lessons —Private Swimming Lessons $160 10 30-minute lessons —Semi-Private Swimming Lessons $80 10 lessons w/ 2-3 students —Lifeguard Training $0 —Swim Instructor Training $0 —Jr. Lifeguard Training $40 —Aquatics Day Cam $35 Other —lock rental $1 —monthly locker rental $15 —monthly locker rental members $10 Community Services--Parks Athletic Field Rentals -- Private Field Prep Soccer, Softball, Baseball $40 per game Athletic Field Lighting $15 per hour Centennial Park Ball Field $25 per hour 63 Centennial Park Youth Soccer per hour Field $25 Centennial Park Adult Soccer per hour Field $25 Legion Park Soccer Field — Turf $50 per hour Settlemier Park Ball Field $25 per hour Sport Courts (basketball, per hour ickleball, futsol, etc.) $10 Athletic Field Rentals -- Commercial Field Prep Soccer, Softball, Baseball $60 per game Athletic Field Lighting $20 per hour Centennial Park Ball Field $37.50 per hour Centennial Park Youth Soccer per hour Field $37.50 Centennial Park Adult Soccer per hour Field $37.50 Legion Park Soccer Field — Turf $75.00 per hour Settlemier Park Ball Field $37.50 per hour Sport Courts (basketball, per hour ickleball, futsol, etc.) $15.00 Park/Facility Rentals — Private (impact fee applies when usage exceeds shelter maximum capacity) Any Entire Park $450 per day fee is per hour — 2 hour minimum Centennial Park Picnic $30 (impact rate is $35 fee is per hour — 2 hour minimum Legion Park Picnic $36 (impact rate is $43 fee is per hour — 2 hour minimum Settlemier Park Picnic — North $27.50 (impact rate is $33 fee is per hour — 2 hour minimum Settlemier Park Picnic — South $27.50 (impact rate is $33 fee is per hour — 2 hour minimum Senior Estates Park Picnic $27.50 (impact rate is $33 fee is per hour — 2 hour minimum Hazel Smith Plaza $27.50 (impact rate is $33 fee is per hour — 2 hour minimum Dahlia Plaza $22.00 (impact rate is $27 64 fee is per hour — 2 hour minimum Downtown Plaza Gazebo $27.50 (impact rate is $33 Woodburn Museum $35 fee is per hour — 2 hour minimum Bungalow Theater $50 fee is per hour — 2 hour minimum Museum/Theater $75 fee is per hour — 4 hour minimum Special Event Permit $1500 per day Special Event Permit Add'I Das $800 per add'I day Park/Facility Rentals -- Commercial Any Entire Park $720 per day fee is per hour — 2 hour minimum Centennial Park Picnic $45 (impact rate is $54 fee is per hour — 2 hour minimum Legion Park Picnic $54 (impact rate is $65) fee is per hour — 2 hour minimum Settlemier Park Picnic — North $42 (impact rate is $50 fee is per hour — 2 hour minimum Settlemier Park Picnic — South $42 (impact rate is $50 fee is per hour — 2 hour minimum Senior Estates Park Picnic $42 (impact rate is $50 fee is per hour — 2 hour minimum Hazel Smith Plaza $42 (impact rate is $50) fee is per hour — 2 hour minimum Dahlia Plaza $33 (impact rate is $43 fee is per hour — 2 hour minimum Downtown Plaza Gazebo $42 (impact rate is $50 Woodburn Museum $52.50 fee is per hour — 2 hour minimum Bungalow Theater $75 fee is per hour — 2 hour minimum Museum/Theater $112.50 fee is per hour — 4 hour minimum Special Event Permit $2250 per day Special Event Permit Add'I Das $1200 per add'I day 65 ATTACHMENT "C" FINANCE FEE SCHEDULE 1�1 11N= I Nis= . . . . Finance Liquor License --new all types) $100 --change in plus noticing costs in the event of a ownership/location/privilege $75 denial plus noticing costs in the event of a --renewal all types) $35 denial --temporary/special event plus noticing costs in the event of a li uor license $35 denial Lien Filing $34 Lien Search Fees $28 payment to avoid water shut-off (in NSF Check Avoidance $10 addition to check fee NSF Check 1st and 2nd $35 NSF Check (3rd) $40 66 �'I'1 r I Iii♦ r} Y 9W& Its BU April 24, 2023 TO: Honorable Mayor and City Council through City Administrator FROM: McKenzie Granum, Assistant City Attorney SUBJECT: Bid Protest Response to the Legion Park Parking Lot Improvement Project Contract Award RECOMMENDATION: Receive report and award the construction contract for the Legion Park Parking Lot Improvements Project to the lowest responsible and responsive bidder, Pacific Excavation, in the amount of $180,680.00 and approve an additional $20,000.00 for this project as a contingency for potential change orders. BACKGROUND: The City of Woodburn issued a Request for Bids for the Legion Park Parking Lot Improvement Project (No. 2022-001-38.2) on March 8, 2023. The City received sealed bids for the subject project until 2:00 p.m. on Wednesday, March 29, 2023, whereafter all submitted bids were publicly opened and read. In total the City received six bids in response to the solicitation. Following the public bid opening procedure, the bids were reviewed by City engineering staff to confirm bid calculations and other minimum requirements for confirming the list of responsible and responsive bidders. During that process, one of the City's project engineers identified a discrepancy between a unit price calculation and the total price calculation within the bid submitted by Pacific Excavation, Inc. ("Pacific Excavation"). Following the bid calculation and review process, the City contacted the representative for Pacific Excavation by telephone to inform them of the mistake in their bid and to notify them that the City would be correcting this mistake and basing its award decision on the unit prices in the subject bid, not the extended total price listed. Pacific Excavation confirmed the City's correction in writing by email received on April 4, 2023. Upon correction of the mistake, Pacific Excavation's bid became the lowest submitted bid offer. Agenda Item Review: City Administrator x_ City Attorney_x_ Finance—X- 67 Honorable Mayor and City Council April 24, 2023 Page 2 It was the City's intent to award the project contract to Pacific Excavation at the City Council meeting on April 10, 2023, however, prior to that date the City received a bid protest from the next-lowest offeror, K&L Industries, wherein they challenged the City's process in correcting the bid mistake. The City then elected to delay the date of contract award so that it could complete a legal and administrative review and provide a written response to K&L Industries as required by Oregon State procurement and public contracting rules. DISCUSSION: Pursuant to public contracting rules, the City Administrator is responsible for settling and/or resolving protests in accordance with the legal requirements of ORS 27913.410 (Protest of Contract Award) and OAR 137-049-0450 (Protest of Contractor Selection, Contract Award) and providing a written decision on the protest in a timely manner. A written decision on the bid protest was provided to K&L Industries on April 18, 2023. A copy of the full bid protest response can be made available to Councilors upon request. In preparing the written response, the City Administrator closely examined the administrative rules that provide guidance on when bid document mistakes may be corrected by the contracting agency, including when actions can be taken to either waive and/or correct a clerical error in listed pricing. Based upon the governing rules regulating the correction of bid mistakes, and after reviewing the City's procedures and documentation related to the subject procurement, the City Administrator determined that the correction of the pricing in the bid submitted by Pacific Excavation met all of the criteria and elements required by the administrative rules and was appropriate. If K&L Industries wants to legally dispute the City Administrator's decision on its bid protest it must file an action in the Marion County Circuit Court. Since no such action has been commenced, the City Council should award the bid to Pacific Excavation as recommended by staff. FINANCIAL IMPACT: N/A 68 u � .49 reut 8U a 1,d f;'! 7 April 24, 2023 TO: Honorable Mayor and City Council (acting in its capacity as the Local Contract Review Board) through City Administrator FROM: Jesse Cuomo, Community Services Director SUBJECT: Award of Legion Park Parking Lot Improvements Project to Pacific Excavation RECOMMENDATION: Award the construction contract for the Legion Park Parking Lot Improvements Project to the lowest responsible and responsive bidder, Pacific Excavation, in the amount of $180,680.00 and approve an additional $20,000.00 for this project as a contingency for potential change orders. BACKGROUND: As one of the final components of the Legion Park Improvement project the Legion Park parking lot will receive improvements creating seventy three (73) standard parking spaces and four (4) ADA spaces. Additional improvements include; catch basins, storm water drainage line, extruded curb, concrete driveways and pavement markings. The City Council, acting as the Local Contract Review Board, must authorize the City Administrator to enter into the resulting Agreement with Pacific Excavation. This project is included in the approved FY 22/23 budget and updating and improving the Legion Park Parking lot. Bids were publicly opened March 29,2023. Six (6) responsible and responsive bids were received as follows: 1 . Pacific Excavation $180,680.00 2. K&L Industries $184,862.60 3. Turney Excavation $200,856.75 4. Shed Horn Excavation $276,774.21 5. The Sanders Company $282,800.00 6. North Santiam Paving $398,499.00 The Engineer's Estimate for the project is: $150,000 - $300,000. Agenda Item Review: City Administrator_x_ City Attorney_x_ Finance—X- 69 Honorable Mayor and City Council April 24, 2023 Page 2 The contract award is in conformance with public contracting laws of the State of Oregon as outlined in ORS Chapter 279C for the construction of public improvements and the public contracting regulations of the City of Woodburn, therefore, the staff is recommending the contract be awarded. FINANCIAL IMPACT: The subject project is identified in the adopted fiscal year 2022/23 Budget and funded by the Capital Improvement Fund. 70 OFF�r fun.. BU April 24, 2023 To: Honorable Mayor and City Council through City Administrator From: Chris Kerr, Community Development Director ' ', Colin Cortes, AICP, CNU-A, Senior Planner Subject: Call-Up Briefing: Planning Commission approval of a Conditional Use Permit & Design Review application package for open-air shelters for outdoor play at Heritage E.S. at 440 Parr Rd (CU 22-05 & DR 22-20) RECOMMENDATION: Staff briefs the Council on this item pursuant to „a'N'a_a�_I�va„ea_rrp I). V. [I ::a„uirriero 11 Q. r.i(.:i. rp.C. .... Section 4.02.02. (The Council may call up this item for review if desired and, by majority vote, initiate a review of this Commission decision.) BACKGROUND: The Planning Commission held a public hearing on April 13, 2023 and unanimously approved the consolidated applications package (Type III) with the conditions recommended by staff through the staff report published April 6. Images See the next few pages for one or more aerial photos, site plan(s), and structure fagade(s). Agenda Item Review: City Administrator_x_ City Attorney_x 71 r r i /, Vitro if ,I a t Bf 4'•V �I � �V���r 0 I, n o J 1 !f � r rr r County aerial of subject property: Heritage E.S. & Valor M.S. Page 2 of 4 72 ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... ------ —PARR RD NE Il i I �E PARKIN E DETENTION i )PARKIN � � "� (EG F � � X71— F `1 m I I (E)VALOR MIDDLE (E)HERITAGE SCHOOL BUILDING ELEMENTARY SCHOOL 149,993 SF BUILDING, I f 77 - ..�E)HARD 'I _ (E)BUILDING I SURFACE ; 1, 1 1,808 SF PLAY - - �zs a' I BUS LOOP AND EMERGENCY ACCESS m PROPOSED PROPOSED COVEREDPLAY COVERED PLAY STRUCTURE STRUCTURE 8,844 SF 1,180 SF (E) PLAYGROUND IIID [:(E�)'A1,1E11,BUIILDING 5 SF (E)PLAYPIELDS __ FIRE ACCESS Site plan ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... I I I I I �w p r ,,,,,, I fil" 'AI„I..kJI LIF 1 u F6'G.I.1 UHMI a PANI7 I1 LXWI 1111, I'll, V G Rif°r t,FR'("�PJY,7 rkP4:f t dt.;i At t.!,if,WON CY6 i South elevation of west shelter Project Description Page 3 of 4 73 The project adds two open-air shelters for outdoor play attached to the south rear of the existing building that contains Heritage Elementary School and Valor Middle School. Staff and the developer have worked to produce a good site development by focusing on getting some variety in the pattern of the standing seam metal walls that partly enclose the shelters. Zoning The subject property is in the Public and Semi-Public (P/SP) zoning district. The open-air shelters are a conditional use (CU) because of CU 2019-02 Condition of Approval C1 1 parts a, f, & h that in October 2019 established thresholds of development enough that the shelters required additional CU review. Testimony One party testified and neither in support nor opposition: Tina Stinnett, 180 S. 2nd St In short, testimony questioned the applicant about whether the schools have gyms and if the school district and them during the lunch period, both of which the applicant confirmed, adding that gym use includes physical education (PE) classes. Ms. Stinnett opined that a project like the subject one would be nice in Centennial Park, believing such would be beneficial were it to shelter the basketball court, especially because of the Smith Creek apartments north across Parr Rd from the park. Ms. Stinnett concluded with an idea to improve the park by adding a dog park, barbeque stations, and structure covers in other areas. Appeal Any of the parties with standing can appeal the Commission final decision per WDO 4.02.01 B no later than May 8, 2023, and the Council would make a determination on the appeal after holding a noticed public hearing. Page 4 of 4 74 OFF�r fun.. BU April 24, 2023 To: Honorable Mayor and City Council through City Administrator From: Chris Kerr, Community Development Director ' ', Colin Cortes, AICP, CNU-A, Senior Planner Subject: Call-Up Briefing: Planning Commission approval of a Conditional Use Permit & Design Review application package for open-air shelters for outdoor play at Lincoln E.S. at 1041 N. Boones Ferry Rd (CU 22-06 & DR 22-21) RECOMMENDATION: Staff briefs the Council on this item pursuant to a'N'aa„�_I�vae„a_rrp I)eVeI_a„a u irrieroll 0rd� na n ( II��„�� Section 4.02.02. (The Council may call up this item for review if desired and, by majority vote, initiate a review of this Commission decision.) BACKGROUND: The Planning Commission held a public hearing on April 13, 2023 and unanimously approved the consolidated applications package (Type III) with the conditions recommended by staff through the staff report published April 6. Images See the next few pages for one or more aerial photos, site plan(s), and structure fagade(s). Agenda Item Review: City Administrator_x_ City Attorney_x 75 d ch,i� "tlu7y'»iF¢ ^P�iii�Jf3V ' i .ui'sr yfP r 1,2 I li r ; 00 County aerial of subject property: Lincoln E.S. & French Prairie M.S. Page 2 of 4 76 .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... PANELANDCOLNS NENEWCONSTRUCTION 'NINDSCREEM METAL WALL BELOW EXISTING GIF STUMRUCTURE f LI .I r IF PP1R(KING '� 'F - _. I w 0 - - = �IIPROPOSED ,I COVERED PLAY IISTRUCTURE f 3.698 SF II Ilw I I f I ¢ -� z��� (E)LINCOLN h t 111 m� 9 I IE SOFT ELEMENTARY SCHOOL [ 4 - - (D O BUILDING ( l l -I� SURFACE 74,8885E PROPOSED STORMVVATER I- � w PLAY AREA di DETENTION(FROM LOKEo -I ENGINEERING) .r LI �'�11� I -� J� 'AL1 (PROPERTY LI ILII O1�I S a P (Ep PLAYING FIELDS p PUBLIC UTILIITY EASEMENT------� I [� - L r1 � PROPOSED COVERED (E)HARD PLAY STRUCTURE. SURFACE ,7 ,� 8,9875F�ti PLAY' -'� �. IAREAI {E}DISTRIC " BUILDING (E)FRENCH PRAIRIE 2,385 SF ""[ MIDDLE SCHOOL I (E)PARKING �(Ep DISTRICT .. BUILDIING I - BUILDING 81,854SF 1,2S85F - - I- -rte I(E)PARKING - -J (E)D15TRICT BUILDING ) I T-i to 4525 SF T t l I (E)PARKING f� , (E)DISTRICT' "� _I Q �'�,' E BUILDING SF _(E)MODUALR 4.51(1 >! �� 1.84D SP BUILDING HIILLSBOROSILVERTON HWY ....... - ) Site plan Page 3 of 4 77 ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... .A-F E3 F B F a-F E-F f F✓FI. C1ITFE7"l APIY f"U hLN';IFCNNT 1'y I II E I I . N ; .. _. ..... .. .. I( NONIOIOI�ONNNNNNNNI'VrIVIVFIVIEF INFU Ntl�II,VSIEC4 . ET :4L dALLfG CJ LEVEL ALLP'ANbL ,.,. .. _ STFEL. A.. 1 NIN TFJ .AFE4MAT FkR TFEL.fILPf ChJE1p INNNNNNV,IEMUMMMOMMIM� West elevation of south shelter Project Description The project adds one attached and two detached open-air shelters for outdoor play at the west rear of the existing buildings that contain Lincoln Elementary School and French Prairie Middle School. Staff and the developer have worked to produce a good site development by focusing on getting some variety in the pattern of the standing seam metal walls that partly enclose the shelters. Zoning The subject property is in the Public and Semi-Public (P/SP) zoning district. The open-air shelters are a conditional use (CU) because of CU 2019-06 Condition of Approval C12 parts a, f, & h that in October 2019 established thresholds of development enough that the shelters required additional CU review. Testimony There was no testimony other than the applicant's. Appeal Any of the parties with standing can appeal the Commission final decision per WDO 4.02.01 B no later than May 8, 2023, and the Council would make a determination on the appeal after holding a noticed public hearing. Page 4 of 4 78 OFFI Iii♦ r�} RRYiN��� /y1 fun.- April 24, 2023 To: Honorable Mayor and City Council through City Administrator From: Chris Kerr, Community Development Director d.'r Subject: Council Briefing of Planning Commission approval of a Design Review and Variance application package for Fleet Sales West at 2175 N. Pacific Hwy (DR 22-24 & VAR 22-13) RECOMMENDATION: Staff recommends no action and briefs the Council on this item pursuant to Woodburn Development Ordinance (WDO) Section .4 02 02... The Council may call up this item for review if desired and, by majority vote, initiate a review of this decision. BACKGROUND: The Planning Commission held a public hearing on April 13, 2023 and unanimously approved the Design Review (DR) and Variance (VAR) application package with the conditions recommended by staff through the staff report. No individuals testified in opposition. The subject property, 2175 N. Pacific Hwy, is a 5.57-acre property in the Commercial General (CG) zoning district. It is already developed with an industrial manufacturing/warehousing building that is occupied by Fleet Sales West, a company that manufactures and sells custom fleet vehicles to other businesses. The approved project is for a new 7,200 square foot shop building, and minor upgrades to landscaping and parking as well as new sidewalk and street tree improvements along N. Pacific Hwy and National Way. Instead of burying the above-ground power lines along the property frontage, the applicant will be paying a fee-in-lieu to the City. The Commission also approved the applicant's Variance request to not upgrade certain aspects of the property that do not meet current development ordinance Agenda Item Review: City Administrator_x_ City Attorney_x 79 standards. These include paving the existing gravel storage areas, constructing a walkway connection between the building entrance and sidewalk, full site landscaping upgrades, and modifications to existing exterior lighting. n i� np i Aerial view of the subject property (outlined in yellow) 71 01011 ✓ P JJ��� f U1KC RACK AN RCA"A;C EIL7 skin /, EXISTING / BUILDING j' .r y.'' J�. a mF ✓ y*4Y �..-1� NO x4' � �Y�� �%�b�r � ��Y7 r�rrrota� " wv Site Plan (new shop building outlined in yellow) 80 n ;, �i/% aiii/ i J �iii���'iYIIIY� � �� � � � r<< d���ulll�l II����O����'� ,,, � � � f ,, ; ,,, r �' j �� „ , t� , �� i,% ��ai��i ;� ���� °` �� y � � �,, ���� �, fi ,oi r air„ �, J; g „�, � r, �r5 ����-, w � N;'xc; n�;. wUu� �u. ouumlllllluuuugggl � �°� �• II!I I��� 116 I uuiiu� Ageiiinda Project Overview i� puumiu�4 tl 11, Existing Conditions and Peer Review ! ,3 Service Scenarios Preferred Service Scenario Capital Improvementst Draft/Final TDP & Next Steps i �U our o ", Intm mi m mo IIIIBe 17IIIIr°m IIII n IIIA m nio m µgi0lu''IIID II m nio I ron Overall Objective Provide ii Update the 2010 Transit Plan effective. reliable. Develop a capital and operating plan for Woodburn sustainable, and Transit System (WTS) for the next 10 years (or more) Tasks equitablei transit Evaluate existing system performance services in the Engage the community to understand needs, solicit input Woodburn community and get ideas for improvement and be proactive Learn from peer communities forward-thinkin Analyze the market for transit planningfor possible Identify service and capital improvement options and servicefuture benefits Develop preferred capital and service plan /dry^06-)o Including financial, marketing plan and implementation plan I�Riiiiroject We are hese Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May lip 4� * TDP Steering Committee Planning Game Workshop Rim" Community Meeting/Pop-Up/Survey ������� City Council Briefing �u IOIU lll�iw mn ary Wood �[:)tjiiiiriiin 171111x'""' 11111 °'11111"' °""'tern IlFiii xed & IlExpiress I . iDaily Ridership by Fixed Route overview Fall 2022 Fixed route and express route ,. J Hourly ;,' j Ridlership b®stop M-F: 8:00 am—6:00 pm . Total stop activity Sat:9:00 am—6:00 pm r " owar®ms - i� F.aligBtings Sun:9:00 am—3:00 pm p o y «� w,r Stop bubbles arP coled rotof �� b "�...,....�(�k';u wmgiarinV tP ...w o rrprt,rm "a do nwo�i ra _. amp Mob ardingsror ahghti�9SErvwa Cy Fares remain free �� h Performance �'� r w x ^ 0 s r s obs voti datoecorded on x" Rlddrship Pre 1,500-2,000/month p � d°'te r .dale e"2022 Recent(2022):2,000-2,600/month Fixed Route c o caau ur a Express Route WTS Fixed Route Ridership by Route e c 2500 / a" 2000AAA Z � r 500 1000VV 21 500 „ ^ "� ^� ✓ �-• � 0 .r a, -Fixed Route Express Route , p � Y rit Wooer, p ESto,BTPS �� � IIII�IIII�IIIIIIIIIII�I IIIIIII�ILII ��w�m; i�l� �� �i����i���i�� Wood ° IIII'`IIIII XIII'"""' VIII VIII't Sys"teiiiiMIll iii IlI-A-Il .hide Davita 102 Walmart 80 Woodburn Health 23 Dial-A-Ride overview Legacy 19 Service for people with Could you have made this trip if fliis service were not available? Salem Clinic 11 ,,- ve:„r US Bank 10 disabilities and the elderly gas euYwiCh o<0�0'�1�1111lp' Aquatic 6 in the Woodburn city limits; vet 6 Fares remain free "�s�% t Nails 4 Medical Transportation Church 4 ••• Volunteer program; no charge Overall,how satisfied are you wifli WI WI S? Very Satisfied ............................................................................................................................................................................................................................................................. to passengers Satisfied .............................................. 45%to Portland (OHSU and Dlss;atis;fied ...................... the VA), 45% to Salem/Keizer, Very dissatisfied 10% local area trips " 4 5 8 '" Pre-Covid: 130-150/month 900 800 Recent:40-50/month 600 ����,m o��°�W ����M��� .�.....m....... 500 �"� r�m�°""'mto��������� ��„„ w 400 ' 300 � ��a,����°` �, 200 100 0 N N N N N N N N N N N N N N N N N N N N N N N N N N N a a o a Q o o Q Q o o a Q o o Q IIP m Ileo IIIIB nne IIIDII mn n IIIA m IleoII mn n µgi0lu'' mnii m m im i IW m SVIII nn�VIII ym rs4PnIrfuar C n3url p u 'f � \ w !�` �� ��a�stane . wesd )nrn �.r.iRegional Transit Regional Services Overview �mbr�t `, Ener�d°di - ��:i�a�"a inConnections I' �.. OneCity evberg r �� ChRoutet10X:Woodburn-Salem cpr ,.f i l uitgi.rl wrisor¢v�rje f x Eight an Eight taps � �... Route 20X:Salem-Silverton-Woodburn r �sa toy .60by� Routes Five NB and Five SB trips ,��@RCC1 n"tx dt J' Canal '" �1 c¢,arriors sok' � ., ¢OX UWoodtD�uonl Sal�mr Exp. 7ifAra {M Route80X(new):Keizer-Woodburn �z xM.Maroon Cry/ Exp. Four NB and Four SB trips d�- bacd .> ea�x slsonwiiiei Kelzet yip. - - Canby Area Transit(CAT)—99X Canby Area Transit tCaT� ¢ e ` Vvood � _ opC�,aloi�8a ..q qX Woodburn to Canby&Oregon CityPOINT Hourly,6:30 am—7:30 pm cascades POINT ru,t •Gerw 5 ,i iifnv`�� ��i�i0'�� Woodburn Transit Systeme Intere�ty (C�t.An el '! �tl'.�'ttfPAt"5 l.odR top i POINT dR ute Greyhound cty boundary scot Fronteras del Norte o®en dnanda m E - Groome Transportation dfe¢ser �:n � lvertan Private shutte to/from PDX - Local Taxis `' "' IIIII IIIII I %' r ve Active Transportation Connections&Barriers s 111111 Improved crossing 9, ' Improved Crossings i Crossing locations Ympoed uoslags hr Sg Z1S,IY70/lan ishands, siWl0m nr� P8rlocations tredtmentsthat ma&eiteasier re �•'„h cross wi e busy streets 111111 Bikeways -- aikeg,���ane 1 �W .._. Trail 111111 "o- Signalized � Si ,- v_ g ";h +� signals ✓ "' - Overhead extinguishable intersections �` message sign Overhead pedestrian flasher u.n„ e'' Traffic ic T 111111 Barriers to active n, l «ry,�y ref Ic 5lgrral r r�n,rw Barri r ollil rs travel . . ,.20 Gy y iw s .._ Orrmeet rs to avee ve travel wdTravude /��, ord7ronds,rtieets and highways that street e t to crass and/ordump st reeeconnt connaatrvily t s � Bus stop Railroad I a Sources,:Gltyof WOoodbum,IESftI, GTFS,Google Mass Ipllll Illly((, 6 III IIII II Illllp Ipllll 01 IIIA @ Ilmlll % �I Population and ip m Employment Transit y,, ,� - ifi Propensity / Land Use Regional Travel ��► `� my Flows { I �� W t A JI 41., 7707 l rt. I '''Itl II11Vh`J'I � III IIII M�IIIII Iplll III IIII 1111111 IIIA VIII � 0.9Po 1111111 o i�� i�� II ����� 11111 0 11111111 IIaO ' IIaO i�� ii�� 0 Website and Fact Sheet aURNr F �k11� ANO IX o h������ .//www...woodbi, r.in �,WW111 NtlC Yf 1111>,ap1 �r y� { p + ®n+ W, ry/q+ y^µ{ ?.. �I. . V�6:�I P 111�'.P�r 6 �„kP W.�6:�I P �I,II�.P�r 6: h. W ,V W ���„k.�r II W �l 11 6:... (NWWII1 tl0MNV Mill Y14 0 ... RMOMM SAIION WORM OUR A NPIU I> IS On-Board Passenger Survey (Fixed Route and Dial-A-Ride) Community Survey (-65 responses) WHAM THISSCHEM a3 U ARK MORLAWUC Y'Por:NR¢UJUV1 Community Events of fhl pcmic hlwitcgp Month cp1pbwtion sppt, P/,;10 TDP Steering Committee ,,,,,,:4 „ „ ,,,,,, ,,,,,,,.. WOODBURN fmldffllltlRl�f�f�h�fll�i �41iI5�.,. „, �h,., „ , �✓� uuuuuV. '' I�ftl VMuuuuuuuut uuuuuuul�����Nuuuuuuuuuuuuuuuuuuuuuuuuuuu -m- Stakeholder Interviews ������ r cict s�ippt Planning Game Workshop Estamas traabalan da ear diseflar nuestras servreima uo Transit rider focus group (Spanish) cia la OUS Para on quooodbur hoy 6ef elfurura. la Beaute via,�a..am Woodburn Iltiog!y euro el 4�otaorra. t P r,Wsh .k'H".,bp hP a raa'p d'?IrJI mraV r)i n c..w.f I, Ore y.. L iM.d Md d 60 JW,la vA -m- Service scenario survey u h 4TIIIM11111 IIID IIID ItlAII IIID WHAT HAVE WE LEARNED SO FAR. High satisfaction w/ DAR; less satisfied w/fixed route J lilt Major transit destinations concentrated on Hwy 214, 99 and downtown - BiMart/Mega Foods, downtown, Walmart (fixed route) Davita, Walmart, Woodburn Health, Legacy (DAR) About 80% of Woodburn residents work outside of Woodburn � r t — but jobs are widespread ,, , Some barriers to using transit in Woodburn Marketing/information Language Low frequency Crossings and bike/ped connections Need better transfer connections to other services lilt New residential growth in the community New Amazon and growth as a distribution hub ,k 1 y ' e 7iiiir n iiia n ill ��rvilli iiia n hili iii1l ,w Oiiii hili Scenario 1 : Maintain Fixed Route Services but with Modifications (Maintain Coverage) Scenario 2: Maintain Fixed Route Services but with Modifications (Focus on Ridership) Scenario 3: Maintain Some Fixed Route Service, but Introduces Flex Route Scenario 4: Maintain Some Fixed Route Service, but Introduces Microtransit 1. Maintain Fixed Route Services Scenario 2. Maintain Fixed Route Services Scena RouteC RouteA � (Maintain Coverage) (Focus on Ridership) one Route B yyyyyyyyyyyyyyyyyyyyy ,yy ;aim... .tm exxx. p ....N�i nor- ,yyyyyyyyyyyyyyyyyyy, ni. �..� : ,,.,.-,�,,. �. n5hopper Shuttle Employer Shuttle j j j" f ) PrE) � )'✓ 2 q i I o ® V ;� o ✓ q ,`r� � r 001 o r 3. Maintain Some Fixed Route Services Scenario 3' 4. Maintain Some Fixed Route Services Scenario ' RouteC ; (Introduce Flex Route) eemea j (Introduce Microtransit) Microtra=[zone ::� Flex Route / ��. y,.�� �w� � T p t rt 9 d d ng Flex Route '��� h i/ I f R to c m� Deviation Zone nelg tlefo M ho est , r / Q � t 0 / V r qq J e 6 � q a �a l _"� �'' t6, - O / loll !t r �J. Scenano 2:Fixed C Ist Route,Focus on o irn irn tj iin 11*111 ty 11 iin ��p, tj t Ridership Scenorio3:SonrGewFlax 2nd FixedRbute,N Steering Committee Route Scenario 1 i Fired Favored more traditional fixed route service 3rd F�oulte,Maintain with expansion of service Coverage Scenario t Sorne Fixed Rider Focus Group 4th MicrotranRourte,atNow Highly satisfied with fixed route customer service Preferred fixed route but were interested in microtransit Scenario Comparison 11111111MM E good these are benches scenario Maintain Desired more bus stop shelters, bh , Sio 1:Maiin Fixed changes information Route(Focus on Coverage) 1111 I'm not sure butt Scenario 2:Maintain Fixed think this might be Route Service(Focus M n Mgood Community Survey Ridership) I do not think these Scenario A: 4 Maintain Some are good or bad Preferred traditional fixed route Fixed Route(Introduce changes Microtransit) I'm not sure but I think his might be Athis liked the employer shuttle Scenario 3:Maintain Some bad Fixed Route(Introduce reduce I think these are bad Less interested in microtransit or flexible fixed Flex Route) options route services 0% 50% 100% Oar uuuuuuuuuuuuuuuuiiiiiiiiiuuuuuuuuuuuuuuuuuiiiiiiiiiuuuuuuuuuuuuuuumiiiiiiiiiuuuuuuuuuuuuuuuuuiiiiiiiiiuuuuuuuuuuuuuuuiiiiiiiiii Ridership by stop Preferred Scenario Route A n Door ays �)iiiir �� iiiirriiiir " F iiil , —Boardi sto Route Be """`"'—Tokal stop activity /f s �� "___Alightings """" Route ���� r IIII' IIIII � I °°� IIIII � o No stop activity recorded Niq / Rotite A (Direct) •.... (Dir ct Frr p anov 1py,Woodbn ProOutlets 'letsnNo ra9alars�eeiwrv.rufcr.e�; anly�. 7toc�ira�r„N � / � uni 11-ahead deviations� e ...... � i of ., Clinic •.... Serves mayor destinations directly �1R! ��T .✓ �Menional a 'Woodburn Salud f Tram rtLente mt t MI Y.ogacY 0 MedmaY Cent e�i Mid V�plle I""rZo connects to new apartments 9 f Waimart r C„(u s J�� SateWey ' �. p o / � Fe6 �7 �r� 1 Hourlyround tri Requires one bus �/ ����i� =cGc� ✓� ``� Nellie Muir ES r �m ( dburn T, inrr o /n �� i r eovter �t GootlwtlV pi Imamn Waruse Gbrrmarn �riava r� i� n.n�ur/�° FOF' n i°IP,kljll��f.", IIS QII IC,Rrh,atjlli} „� „ren One directionfi 15'14 Serves major destinations but less ` directly; connects new apartments and south side of city � KI WIR; OVM� Hourly round trip !� - Destinations -•• Requires one bus City Limits p Retail Q Grocery I Urban Growth Boundary 0 School d Library Park or Open Space Q City Hall Q Transit center Ln~ Vf p Clinic 0 Majoremployer +urn 0 0.3 0.0Miles� �4� 4f � Preferred Scenario n Door ays R©fk'�C'�. � IIII' ° °° IIII'IIII' °°°IIIII %; �/ I Route B o��� pOMIIIII IR€�ute C JrpII IIIA IIIDIIIII IIIII II +,'pi l(I� In 1I N, ,�„ .� � i�i� . „t + nnir+ cnfl nhend devloC(ons ont .:, Bidirectional ular sers<ias rr mnr� �,p' /w .. Bidirectional + //� +( rami m0utlets lrt fr�f ru4l'f+ '� Saluda A� J Serves major destinations direct) I ° v �� 4Vooddurn HS alCente Mid Valle I'ia. J Y ° � Memorial rill sit Censer Le ac Hour) round trip °Y, 111r �� t, � mas ioW61ma o �� ,.a ✓ 9aFdo Requires one bis l r i d 1 Nellie Muir I t�`N GLC + ^ IIII }� I I �r rtrtii II,, �kl(Ifl )i4 bddLlra � / 6 // Trash GeNYei + + „ry+F tl.�d "'�I mea©ry Warelir�e +re� �i U)��+i�M1v rill � � ut�io- d I.. One direction . ' ,nrr, Serves major destinations but less directly /f Hourly round trip / Requires one bus / Destinations _ City Limits 0 Retail Q Grocery Urban Growth Boundary 6 School d LCbrary Park or Open Space 0 City Hall Q Transit center Il—t—t—i—I Ir�-•,I .r Q Clinic 0 Majorempieyer+vvjij 0 0.3 0.6 Miles 1 N Preferred Scenario f Route A �)IIII' ° "" IIII'`IIII' F IIIII a r zRoute B ni n IIII �o ..... Router, III IIID IIIII �� � Inllll IIIII � � ham" II "AY, IRb u 'M t�u C (11E x r�u'M IlErTi p l �, �u,r) „v mo 'M , r; NN "/�."WaaPNWn°°f&'rent ' t . ,> µ Adsiuioli rrrt r y luta�nrwn� /i _ Serves select times locations only: Memorial TC � rMembnau o t rlf * Woodburn WS 5alud � ,✓r r I mW Trs it Cel hlr Fa / Morcal Cen�r Mid Valli�"¢a Legecy o Amazon/Do It Best/WlnCO / ouummd�ic i �° _„ r - w r i yi �IN�mart _. 61 �� ti ega F ,-�ewey Woodburn Outlets / o Nuevo Amanecer r Nellie Moir E9~ •• & NE Industrial ; maz ip °wr ©Goodwill r . 4H1 Y➢y !/u49�nr, /fJowntdwn r nn Connects to Cherriol ts Route 80X at Memorial gra Pc ter " �/ �i �t��� �,���t / srq /�Ef�llkl ... �' IsftllNhl'fi o /� u / TC and CAT 99X Cherriots 10X/20X at BiMart / Frequency/Service Span 2 AM 2 midday, 2 PM trips—Weekday only Test as pilot program for 6 months Destinations CttyLirmlts "- Would require extensive outreach to a Retail �Grocery [Urban Growth Boundary0SchLibrary employers Parkar0 enS ane �CitvoHall Transit center rI—=—M C muti Major employer 0 0.3 0.6 Miles Preferred Scenario ������r� Route B IIII' IIRoute II'IIII' ��� IIIII x r 5 ���� Employer Shuttle �� xt IIII' IIIII ' A r Short Term Service Characteristics (1 3 years) ,V 46 IIIII�II�IIII llll ILII 1,4411 qfh*; ��rwoi �`m0utlet iI ii �lSII�Ihl hIIrr 1 „m,�'° 60 min. Weekda r1r Memorial ood s burn H .... ......... ....... ............. 8:00 am 6:00 pm y / �, a dri .� ist Le ac Ma ud me Mid Valle PI e mm auf� (�� l v wmwmuum` p ClinicY rr//G O C1 9 ediscal Ce 60 min. Saturday: � � sateway Sunday: (D pm ® ©f ns jsJ/ O eglFoosBiM�[ ® 9:00 am wmi ANIr W�Imart r 9.00 am 3.00 pm y ........ ......... ......... ......... aM � r �°/�� Nellie Mwr ES� r fir' �C odburn, _. ii �� elf) i ..B Nrm Goodwill mazon Wars ouserruni>rie-... d',YIdIIAN'lY r ti,Y n �rruu, i.7�iri Mid-Term (3-7 years)to Long-Term (7+years) Service �, onwMdvn Transit anter w Characteristics "" _.. IIIo / ------------ 't, I -w��I �lIInkilll '„3 ( ld term) Weekday: ir sr,ru�ks Ji .. 0 min �l u>r ..... ......... ....... .............. 8:00 am &00 pini s 30 min(long-term) Saturday " � " MI NFR/ �� 9:00 am 6M pini Avv,.nea� (re 1 Sunday: 9:00 am 5M pini p City Limits p Destinations ns ®Grocery J1 Urban Growth Boundary 6 SchHall Transit center employer ool 0 Library ®Cit JJ Park or Open Space ©Clinic O Ma orW111 r o�r o s miles(,' um 1 _ l Preferred Scenario Ridership by stop Service Segments ��"' iiiir „ ,,,, iiiiriiiired ��� ����� ,„ ,r---Boardings Mei� Service maintained "" —Total stop activity ��� � � �Service added ���� ,___All titins ����® Service eliminated �� ��� ���� iiii ilil� �mi ro��� ����� fi v No stop activity recorded i f - � �� i�� ,,.ii4 u i __ AGIi �� ,9Era4m ._..,� y�`,✓�� ... ,��.... Service Changes ��� �` .. .: �� �ottane d°decor,�s�o�ly�� iv a Adds service In new areas (green segments) �( � ��� 0 Pt i 514 Removes service in some areas (gray >n,0111ANIJ s �� �� ° tr ® TTS z � �ti � segments) ° ` wyl "' Low existing ridership ��� Improves directness of routes � ""'" "'"""l"°°' ° Wfl fINf I�IY � F` Service along Myrtle shifted to Hwy 219 � p� PAIT y / (6u�`2Ni iar{i IN �� �� b Boones Ferry/CountryClub would become deviation zone, with passengers calling hy ahead for pickup Hwy 214 from Front to Boones Ferry Would only have service on Route C, 6 „44PAM City Limits trips per day Urban Growth Boundary Park or Open Space r I ,�<.�) ci srn4rvrn i. 0 0.3 0.6 Miles�' �1 iiiiii-�, iiia lllll 7iiiir n iiia n ill Bus stop improvements Organize stop amenities based on level of activity All new bus stops will need to meet ADA standards Vehicles moill, Consider transitioning to low- or zero-emission vehicles over time Explore state and federal grants to help support this transition ' � ilii i�ulPoVil��li�uu Technology Short-term: explore real-time information app for passengers Long-term: install real-time information at transit centers and �� ��� �'�� � ��� major stops _9 iiiiii-�, iiia lllll 7iiiir n iiia n ill iiia iiia iiiiii n lllllllllli n Improved connectivity y n , Crossing of Molalla Road to access new apartmentsr'' Better pedestrian connection between Nuevo Amanacer and Front Street Branding and Information More consistent route naming (Route A and Route B) Include route and schedule information at all stops Better communicate regional fares Regional Connections U Explore options for a new transit hub on east side of the city ' „ a ,w uw iiiir7iiiir n iiia n ill iiia iiia iiiiii n lllllllllli n Dial-A-Ride �M Dispatch software updates to improve operational �.�. efficiency (not about customer service/experience) This improvement could also facilitate flex route/on- demand operations on Route B r � i Medical Transportation � � ill3w,1M,", �`�' . Dial-A-RIDE 503 KIF Potentially partner with other agencies (Cherriots or SMART) Potentially Ps to combine tri Portland (mostly) and Salem Ipllll Alli iin I 0 a iinIIIA le irn le iinIII III In III III dill VIII IIID I° 011111 VIII II O 1���Miliiiiiiiiii M11111 IImI111illi ill ill, Years 1-3 > Restructure fixed route > Change"express route"to Rolll,de A No change services > Change"fixed route to MYual e 13 Neutral No change ilii � u Years 3-7 > New employer- > Implement new Route C connecting major employers focused route > Expand frequency of Rolll,de A from every hour to every > Increase frequency 30 minutes(weekday only) > Expand frequency of litulrute 13 from every hour to every 30 minutes(weekday only) Years 7+ > Increase service span > Expand service span of Route to 8:00 pm (weekdays), 6:00 pm (Saturday),and 5:00 pm (Sunday) > Expand service span of IC°lbuu.rte IIS°to 8:00 pm (weekdays), 6:00 pm (Saturday),and 5:00 pm (Sunday) > Expand service span of Route C to 8:00 am—5:00 pm 40 (weekdays) =Approximately 1,000 annual service hours Itlllll IIIIIIIIII g I Itlllll IIIII IIIII IIIII IIIII III III II III dill IIIII (Ca � IIIII III Itllll III �) 1�iiMiliiiiiiiiiiiii ui i ii ui ii uliMIIII Years 1-3 > Add, remove and > Add new stops for realigned Ro Cites A and 13;install schedules and TBD(in process) update stops information at all stops > Regular vehicle > Maintain regular vehicle replacement schedule replacement > New fixed route > Explore electric or other low/zero emission vehicles and infrastructure vehicles requirements > New technology > Explore AVL and real-time information > New ped crossing > Safety pedestrian crossing with median island and flashing signal to access Woodburn Place apartments ilii � o n Years 3+ > New vehicles > Purchase new vehicle(s) and install necessary infrastructure; bundle with TBD(in process) new AVL and real-time information app > New transit hub > Feasibility and siting study of new transit hub on east side of Woodburn Are these the right physical improvements to the system? What are we missing and how feasible is this within the timeframe of this plan? Does this reflect what you think transit riders want? What funding sources are you aware of (local, state, etc.) that could be used to pay for improvements? µ � d lMext Ism IPµgO�D��V ,..-- M�' •, iw'r.: Draft TDP Integrate City Council Comments � � „ Early May Final TDP I i ,ii is i t YP 47�1o�u( i V ii%% Mid- to Late May W� ,M�i ����,1',,.✓ -,1 iw �� �� . � � � � � �� ��