January 9, 2023 minutes COUNCIL MEETING MINUTES
JANUARY 9, 2023
DATE COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF
MARION, STATE OF OREGON, JANUARY 9,2023
CONVENED The meeting convened at 7:00 p.m. with Mayor Lonergan presiding.
ROLL CALL
Mayor Lonergan Present
Councilor Carney Present
Councilor Cornwell Present
Councilor Schaub Present
Councilor Swanson Present
Councilor Morris Present
Councilor Cabrales Present
Staff Present: City Administrator Derickson, Acting City Attorney Granum, Assistant City
Administrator Row,Police Chief Pilcher,Public Works Director Stultz,Community Development
Director Kerr, Finance Director Turley, Economic Development Director Johnk, Special Projects
Director Wakely, Community Services Director Cuomo, Human Resources Director Gregg,
Public Affairs and Communications Coordinator Moore, City Recorder Pierson
ANNOUNCEMENTS
• City Hall and the Library will be closed on January 17 for Martin Luther King Jr. Day. The
pool will remain open.
• Mayor Lonergan asked for a moment of silence for retired Marion County Sheriff Raul
Ramirez.
• Chili Cook-off is happening on Saturday, January 21, 2023 at the Hoodview Church of God
between 12:00 p.m. and 1:30 p.m.
• Mayor Lonergan asked that Councilors refrain from using their cell phones during the meeting.
APPOINTMENTS
Mayor Lonergan proposed the following appointments:
• Woodburn Budget Committee
John Zobrist
• Woodburn Public Art Mural Committee
Christine Lopez
Colleen Vancil
Sharon Schaub
Merri Berlin
• Woodburn Library Board
Marilyn McCully
• Woodburn Parks and Rec Board
Ricardo Vazquez Rodriguez
• Woodburn Planning Commission
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COUNCIL MEETING MINUTES
JANUARY 9, 2023
Merri Berlin
• Mid-Willamette Area Commission on Transportation
Mayor Frank Lonergan
Carney/Morris...approve the appointments. The motion passed unanimously.
Mayor Lonergan stated that he would like to appoint a City Councilor to the Mid-Willamette
Valley Community Development Partnership (MWVCDP) Board and asked if any Councilors
would be interested. Councilor Swanson stated that she is interested in being appointed and
requested more information about the MWVCDP.
PRESENTATIONS
Oregon City County Managers Associations Designation of 2023 President— Susie Marston,
outgoing President of the Oregon City County Managers Association(OCCMA)and Gervais City
Manager and Dan Huff, City Manager of Molalla and incoming OCCMA president of 2024,
presented City Administrator Derickson with a lantern that represents the leadership that OCCMA
provides to the profession and congratulated him on being the 2023 President of OCCMA.
Audit Presentation— Ryan Pascarella with Grove Mueller and Swank informed the Council that
the audits for the City and the URA are complete and provided some highlights from the audit. It
was also noted that the City received an unmodified opinion.
BUSINESS FROM THE PUBLIC
Mayor Lonergan stated that the City Council received a letter from Sharon Mansfield and thanked
her for sending that in.
CONSENT AGENDA
A. Woodburn City Council minutes of December 12, 2022,
B. Woodburn City Council Executive Session minutes of December 12, 2022,
C. Acceptance of Three Public Easements at 2230 & 2400 N. Pacific Highway, Woodburn, OR
97071 (Tax Lot 051 W08A005000),
D. Acceptance of a Public Easement at 3601 Newberg Highway, Woodburn, OR 97071 (Tax Lot
052W110000200),
E. Crime Statistics through November 2022,
F. Updated Building Activity for November 2022,
G. Building Activity for December 2022.
Carney/Schaub... adopt the Consent Agenda. The motion passed unanimously.
PUBLIC HEARINGS
A Public Hearing to consider input on the Community Development Block Grant (CDBG) from
Business Oregon for the Woodburn Area Emergency Housing Assistance Grant. Mayor Lonergan
declared the hearing open at 7:41 p.m. for the purpose of hearing public input on the Community
Development Block Grant (CDBG) from Business Oregon for the Woodburn Area Emergency
Housing Assistance Grant. Economic Development Director Johnk provided a staff report. No
members of the public wished to speak in either support or opposition of the Community
Development Block Grant (CDBG) from Business Oregon for the Woodburn Area Emergency
Housing Assistance Grant. Mayor Lonergan closed the hearing at 7:43 p.m.
COUNCIL BILL NO.3202-A RESOLUTION SETTING AMOUNT OF THE PARKS AND
RECREATION SYSTEMS DEVELOPMENT CHARGES UNDER AN EXISTING
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JANUARY 9, 2023
METHODOLOGY; ESTABLISHING AN ALTERNATIVE RATE REVIEW FEE; AND
SETTING AN EFFECTIVE DATE FOR IMPOSITION OF THE FEES AND CHARGES
Carney introduced Council Bill No. 3202. City Recorder Pierson read the bill by title only since
there were no objections from the Council. Community Services Director Cuomo provided a staff
report. On roll call vote for final passage, the bill passed unanimously. Mayor Lonergan declared
Council Bill No. 3202 duly passed.
AWARD OF CONSTRUCTION CONTRACT FOR THE WOODBURN POLICE
STATION OFFICE REMODEL PROJECT
Police Chief Pilcher provided a staff report. Carney/Cornwell... award a construction contract to
Blue Spruce Builders, Inc. for the Woodburn Police Station Office Remodel Project in the amount
of $115,000 and authorize the City Administrator to sign the contract. The motion passed
unanimously.
BUILDABLE LAND INVENTORY AND ECONOMIC OPPORTUNITIES ANALYSIS
CONSULTING CONTRACT
Special Projects Director Wakely provided a staff report. Carney/Schaub... award a consultant
contract for an updated Buildable Lands Inventory (BLI) and Economic Opportunities Analysis
(EOA)to Johnson Economics,LLC in the amount of$49,105 and authorize the City Administrator
to execute the agreement. The motion passed unanimously.
CITY ADMINISTRATOR'S REPORT
The City Administrator reported the following:
• Provided cards to the City Council that contains contact information for the Woodburn
Resource Center.
• Looking into converting mortgage assistance funds into rental assistance funds, which
seems to be in higher demand.
• Jamie was able to get a $25,000 grant for N. Marion County Strategic Plan for part of
the tourism program that will encompass all of the communities we collaborate with
for economic development.
• Provided a flyer to City Council for the N. Marion County Small Business resource fair
that the City is sponsoring.
• There is a faulty fan in the HVAC system in Council Chambers and once that is repaired
it should get quieter.
• Reminded Council that there is an executive session.
MAYOR AND COUNCIL REPORTS
Councilor Swanson stated that the Emmanuel Lutheran Church Wednesday Meal program has
expanded services into the community. She added that they have gone to the nonprofits, many of
them at the 970 Cascade location and asked them to come up with a mini advertisement so that
each meal that goes out the door would have a little mini advertisement for the highlighted business
or 501 C3 of the week.
EXECUTIVE SESSION
Mayor Lonergan entertained a motion to adjourn into executive session under the authority of ORS
192.660 (2)(h) and ORS 192.660 (2)(f). Swanson/Morris... move into executive session under
the authority of ORS 192.660 (2)(h) and ORS 192.660 (2)(f). The motion passed unanimously.
The Council adjourned into executive session at 8:03 p.m. and reconvened at 8:39 p.m. Mayor
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JANUARY 9, 2023
Lonergan stated that no action was taken by the Council while in executive session.
ADJOURNMENT
Morris/Schaub...move to adjourn. The motion passed unanimously. Mayor Lonergan adjourned
the meeting at 8:39 p.m.
APPROVED_F'��L I
FRANK LOGAN, MAY
ATTEST
Heather Pierson, City Recorder
City of Woodburn, Oregon
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