December 12, 2022 minutes COUNCIL MEETING MINUTES
DECEMBER 12, 2022
DATE COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF
MARION, STATE OF OREGON,DECEMBER 12,2022
PUBLIC SWEARING-IN CEREMONY
City Recorder Pierson administered the Oath of Office to Mayor Frank Lonergan, Councilor
Robert Carney (Ward III), Councilor Sharon Schaub (Ward IV), and Councilor Mary Beth
Cornwell (Ward V).
CONVENED The meeting convened at 7:11 p.m. with Mayor Lonergan presiding.
ROLL CALL
Mayor Lonergan Present
Councilor Carney Present
Councilor Cornwell Present
Councilor Schaub Present
Councilor Swanson Present
Councilor Cabrales Present
Staff Present: City Administrator Derickson, City Attorney Shields,Assistant City Administrator
Row, Deputy Police Chief Millican, Public Works Director Stultz, Community Development
Director Kerr, Finance Director Turley, Economic Development Director Johnk, Special Projects
Director Wakely, Community Services Director Cuomo, Human Resources Director Gregg,
Public Affairs and Communications Coordinator Moore, City Recorder Pierson
Mayor Lonergan asked for a moment of silence for Woodburn High School student Jesus Garcia
Santiago along with a moment of silence for Captain Tennant and Trooper Hakim.
ELECTION OF COUNCIL PRESIDENT
Mayor Lonergan announced that the vote for Council President would be by ballot. Ballot forms
were provided to the Council to vote. City Recorder Pierson read the ballots aloud and announced
that Councilor Carney was unanimously elected Council President.
Mayor Lonergan called for a short recess for a reception to recognize incoming and outgoing City
officials.
CITY RECOGNITION OF FORMER OFFICIALS
Mayor Lonergan thanked Eric Swenson for his service to the City as Mayor and thanked Ben
Puente for his service as a City Councilor.
ANNOUNCEMENTS
The Mayor announced the following Holiday Closures:
Christmas: City Hall will be closed beginning at noon on December 23 and will reopen for regular
business hours on December 27. The Library will be open 10:00 a.m.-1:00 p.m. on December 24
and closed on December 25 and 26. The Aquatic Center will be closed December 24 and 25.
Transit Services will be closed December 25
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New Year: City Hall and the Library will be closed on January 2. Transit Services will be closed
January 1. The Aquatic Center will be closed 9:00 a.m. — 1:00 p.m. on December 31
The Mayor announced that the City Council meeting scheduled for December 26, 2022, has been
cancelled. The next City Council meeting will take place on January 9, 2023, at 7:00 p.m.
APPOINTMENTS
Mayor Lonergan stated that he would like to appointment Eric Morris to the vacant Ward VI seat.
Carney/Schaub... appointment Eric Morris to Ward VI. The motion passed unanimously.
City Recorder Pierson administered the oath of office to Eric Morris and he took his seat at the
dais.
CONSENT AGENDA
A. Woodburn City Council Meeting minutes of November 14, 2022,
B. Appointment of Acting City Attorney,
C. Certified Election Results—November 8, 2022 General Election,
D. Crime Statistics through October 2022,
E. Building Activity for November 2022.
Carney/Cabrales.... adopt the Consent Agenda. The motion passed unanimously.
COUNCIL BILL NO. 3200 - A RESOLUTION AUTHORIZING THE TRANSFER OF
APPROPRIATIONS WITHIN THE INFORMATION TECHNOLOGY FUND FOR THE
FISCAL YEAR 2022-2023
Carney introduced Council Bill No. 3200. City Recorder Pierson read the bill by title only since
there were no objections from the Council. Finance Director Turley provided a staff report. On
roll call vote for final passage,the bill passed unanimously.Mayor Lonergan declared Council Bill
No. 3200 duly passed.
COUNCIL BILL NO. 3201 - A RESOLUTION OF THE CITY OF WOODBURN,
OREGON AUTHORIZING ITS SUPPORT OF THE OREGON MAYORS
ASSOCIATION'S TASKFORCE ON HOMELESSNESS'S PROPOSAL TO PARTNER
WITH THE STATE TO FUND LOCAL HOMELESSNESS RESPONSE AND
PREVENTION PROGRAMS TO ADDRESS OREGON'S CRISIS OF THE UNHOUSED
Carney introduced Council Bill No. 3201. City Recorder Pierson read the bill by title only since
there were no objections from the Council. City Administrator Derickson provided a staff report.
On roil call vote for final passage,the bill passed unanimously. Mayor Lonergan declared Council
Bill No. 3200 duly passed.
AWARD A CONTRACT FOR SOFTWARE (CITYWORKS) AND IMPLEMENTATION
SERVICES TO AZTECA SYSTEMS, LLC, AND TIMMONS GROUP, INC.
Public Works Director Stultz provided a staff report. Carney/Cornwell... award a Contract for
software and implementation services for the Asset Management software (Cityworks) to Azteca
Systems, LLC, and Timmons Group, Inc. in the amount of $270,590, and authorize the City
Administrator to sign the Agreement. The motion passed unanimously.
LEASING SPECIALISTS, LLC. CONTRACT AWARD
Deputy Police Chief Millican provided a staff report. Carney/Swanson...award a police vehicle
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lease contract to Leasing Specialists, LLC. in the amount of$337,168.53 (total contract price over
the next four years) and authorize the City Administrator to sign the police vehicle lease contract.
The motion passed unanimously.
INITIATION OF QUASI-JUDICIAL APPLICATION FOR ANNEXATION OF PUBLIC
RIGHT-OF-WAY AT THE INTERSECTION OF PARR ROAD AND BUTTEVILLE
ROAD
Community Development Director Kerr provided a staff report. Carney/Schaub... authorize staff
to prepare and file a land use application on behalf of the City for Annexation(ANX) and Zoning
Designation (rezoning to SWIR) for portions of right-of-way (ROW) around Butteville Road and
Parr Road. The motion passed unanimously.
VEHICLE PURCHASE PRICE INCREASE
Assistant City Administrator Row provided a staff report. Carney/Cornwell... authorize the City
Administrator to accept a purchase price increase for two Cut-A-Way vehicles from Creative Bus
Sales. The new purchase price will be $344,640, an increase of $62,376 above the original,
authorized purchase amount of$282,264. The motion passed unanimously.
BRIEFING ON THE COMMUNITY DEVELOPMENT DIRECTOR'S APPROVAL OF A
PRELIMINARY PARTITION AND STREET EXCEPTION APPLICATION PACKAGE
FOR 3099 N. PACIFIC HWY (PAR 22-03 & EXCP 22-08)
The Council declined to call this item up.
BRIEFING ON THE PLANNING COMMISSION DECISION REGARDING A DESIGN
REVIEW, STREET EXCEPTION, AND VARIANCE APPLICATION PACKAGE FOR
"WOODBURN II ASSISTED LIVING FACILITY" AT 2355 N. BOONES FERRY RD (DR
22-03, EXCP 22-02, & VAR 22-04)
The Council declined to call this item up.
BRIEFING ON THE PLANNING COMMISSION DECISION REGARDING A DESIGN
REVIEW AND STREET EXCEPTION APPLICATION PACKAGE FOR "UNITUS
COMMUNITY CREDIT UNION" AT 2951 STACY ALLISON WAY (DR 22-13 & EXCP
22-10)
The Council declined to call this item up.
CITY ADMINISTRATOR'S REPORT
The City Administrator reported the following:
• The microphones in Council Chambers have been adjusted and seem to be working better.
• Meeting with the Mayor and working on onboarding him. If anyone is interested in the
onboarding Council Packet or would like to go through it and review it with him, please
let him know.
• The City has been notified by Oregon Housing Community Services that in regards to rent
burdened homes, we are now under the threshold for reporting.
MAYOR AND COUNCIL REPORTS
Mayor Lonergan stated that he would like to have a work session for City Council and spend half
a day on Council roles and then another half of day to establish goals. City Administrator
Derickson stated that they are working on having Portland State University, the Hatfield School
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of Government assist the City with the work sessions.
Councilor Cornwell stated that she looks forward to working with everyone.
Councilor Cabrales wished everyone a Happy Holiday and a Happy New Year.
Councilor Carney echoed the sentiments of both Councilor Cabrales and Councilor Cornwell.
Councilor Schaub stated that she enjoyed the training at the Mark 0 Hatfield center. She added
that she looks forward to working as a team with the Council and that she is excited to have
Councilor Morris back. She wished everyone a Happy Holiday and a Happy New Year.
Councilor Morris thanked the Council for their hard work over the years. He added that he looks
forward to being back on the Council. He wished everyone a Happy Holidays.
Mayor Lonergan stated that he looks forward to working with this team. He asked that people be
careful as Covid is still out there and there are a lot of other illnesses going around right now.
EXECUTIVE SESSION
Mayor Lonergan entertained a motion to adjourn into executive session under the authority of ORS
192.660 (2)(h) and ORS 192.660 (2)(f). Carney/Schaub... move into executive session under the
authority of ORS 192.660 (2)(h) and ORS 192.660 (2)(f). The motion passed unanimously. The
Council adjourned into executive session at 8:24 p.m. and reconvened at 9:01 p.m. Mayor
Lonergan stated that no action was taken by the Council while in executive session.
ADJOURNMENT
Swanson/Cabrales...Mayor Lonergan adjourned the meeting at 9:01 p.m.
--7
APPROVED
FRANK U11IRGAN, MAY
ATTEST
Heather Pierson, City Recorder
City of Woodburn, Oregon
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