November 14, 2022 minutes COUNCIL MEETING MINUTES
NOVEMBER 14, 2022
DATE COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF
MARION, STATE OF OREGON,NOVEMBER 14,2022
CONVENED The meeting convened at 7:03 p.m. with Mayor Swenson presiding.
ROLL CALL
Mayor Swenson Present
Councilor Carney Present
Councilor Cornwell Present
Councilor Schaub Present
Councilor Swanson Present
Councilor Puente Present
Councilor Cabrales Present
Staff Present: City Administrator Derickson, City Attorney Shields,Assistant City Administrator
Row, Police Chief Pilcher,Public Works Director Stultz, Community Development Director Kerr,
Finance Director Turley, Economic Development Director Johnk, Special Projects Director
Wakely, Community Services Director Cuomo, Public Affairs and Communications Coordinator
Moore, City Recorder Pierson
ANNOUNCEMENTS
Mayor Swenson announced that City Hall and the Library will be closed November 24 and 25 for
the Thanksgiving Holiday and the Aquatic Center, and Transit Services will be closed on
November 24.
PRESENTATION
Woodburn Masonic Lodge — John Donnelly, Master of the Woodburn Masonic Lodge 106,
presented a plaque to the City of Woodburn and thanked the City for their work in the community.
City Administrator Derickson provided information on the Masonic Lodge.
Pavement Maintenance Program — Public Works Director Stultz provided information to the
Council on the Pavement Maintenance Program.
BUSINESS FROM THE PUBLIC
Ronald Allowitz, 1346 Princeton Rd., relayed his concerns on. the traffic issues he sees on the
residential streets in Senior Estates.
CONSENT AGENDA
A. Woodburn City Council Meeting minutes of October 24, 2022,
B. Liquor License Application for Super Mercado Las Tarascas,
C. Liquor License Application for Woodburn Lanes,
D. Building Activity for October 2022,
E. Acceptance of a Public Utility Easement at 333 South Woodland Avenue from Do It Best
Corporation (Tax Lot 052W110000101).
Carney/Cornwell... adopt the Consent Agenda. The motion passed unanimously.
PARKS AND RECREATION MASTER PLAN UPDATE
Community Services Director Cuomo provided a staff report. Councilor Carney stated that he has
concerns with the contract award being ambiguous and would like to see some separation of the
costs.
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COUNCIL MEETING MINUTES
NOVEMBER 14, 2022
Carney/Cornwell...delay a decision on this particular item of the agenda until the first quarter of
next year when we can get answers to the questions that have been asked tonight. On roll call vote
the motion failed 2-4 with Councilors Puente, Schaub, Cabrales, and Cornwell voting nay.
Councilor Cornwell stated that she would still like to have the contractor come to a meeting and
breakdown what we are paying for.
Swanson/Cabrales... award a contract for the Parks and Recreation Master Plan Update Project
to Conservation Technix Inc. in the amount of$139,590.00 and authorize the City Administrator
to execute the agreement and invite them to give a presentation to this Council and constituents
some time in the near future. On roll call vote the motion passed 5-1 with Councilor Carney voting
nay.
ADDITIONAL CONTINGENCY FUNDS FOR THE WEST HAYES STREET
IMPROVEMENTS PROJECT
Public Works Director Stultz provided a staff report. Carney/Swanson... authorize an additional
$200,000 in contingency funds for the ongoing West Hayes Street Improvements Project. The
motion passed unanimously.
BRIEFING ON THE COMMUNITY DEVELOPMENT DIRECTOR'S APPROVAL OF A
PRELIMINARY PARTITION AND STREET EXCEPTION APPLICATION PACKAGE
FOR 156 D STREET (PAR 22-02 & EXCP 22-05)
Council declined to call this item up.
BRIEFING ON THE PLANNING COMMISSION APPROVAL OF A VARIANCE
APPLICATION FOR AWARE FOODBANK AT 152 ARTHUR STREET (VAR 22-10)
Council declined to call this item up.
BRIEFING ON THE PLANNING COMMISSION APPROVAL OF A DESIGN REVIEW
STREET EXCEPTION, AND VARIANCE APPLICATION PACKAGE FOR
"WOODBURN APARTMENTS" AT 119 N. PACIFIC HWY (DR 22-05, EXCP 22-07, &
VAR 22-06)
Council declined to call this item up.
CALL-UP BRIEFING: PLANNING COMMISSION DECISION ON A PLANNED UNIT
DEVELOPMENT & SUBDIVISION APPLICATION PACKAGE FOR MILL CREEK
MEADOWS AT 1490 BROWN ST (PUD 22-01 & SUB 22-01)
Council declined to call this item up.
CITY ADMINISTRATORS REPORT
The City Administrator reported that on late Thursday of last week the Department of
Administrative Services notified the City that the $15 million that was allocated by the legislation
for Woodburn's Community Center Project would not be funded. He noted that a meeting to
discuss this issue is scheduled with our representative and the Department of Administrative
Services. He added that the City is going to work hard to make sure that the decisions being made
by the State are being made correctly and fairly to the City of Woodburn.
COUNCIL REPORTS
Councilor Puente stated that it is exciting to see the updates taking place at Legion Park.
Councilor Schaub wished everyone a Happy Thanksgiving, reminded people to drive safe, and
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COUNCIL MEETING MINUTES
NOVEMBER 1 , 2022
stated that she is thankful for Woodburn and staff.
Councilor Swanson commended Pastor Luis on the soccer field at the church. She then questioned
when affordable housing will come to Woodburn.
Councilor Cornwell stated that there was an article in the Woodburn Independent last week about
the City hiring a consultant to handle the City's money and she wanted to clarify that the consultant
was hired to help the City manage the money that is coming in and assist in investing that money.
She added that there is a lot of holiday activity going on downtown and stated that she has concerns
about some gentleman that loiter on the corner from morning until dark.
Councilor Cabrales stated that she was thankful for the speed sign that went up and wished
everyone a Happy Holiday.
Mayor Swenson stated that he is heartened by tonight's discussions and added that he feels
privileged to have been a part. He thanked Councilor Carney for his explanation at the last
industrial roundtable on the role of the City Council. He thanked Councilors and staff and stated
that he is grateful for the friendships that were created and will continue.
ADJOURNMENT
Carney/Swanson... move to adjourn. The motion passed unanimously. Mayor Swenson
adjourned the meeting at 9:16 p.m.
APPROVER -
FRANK LONERGAN, MAYOR .
L
ATTEST At�
Heather Pierson, City Recorder
City of Woodburn, Oregon
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