December 12, 2022 Agenda ANK LONERAN,MAYOR
CITY OF W OO D B U R N DEBBIE CABRALES,COUNCILOR WARD 1
ALICE SWANSON,COUNCILOR WARD II
CITY COUNCIL AGENDA ROBERT CARNEY,COUNCILOR WARD III
SHARON SCHAUB,COUNCILOR WARD IV
AMENDED MARY BETH CORNWELL,COUNCILOR WARD V
VACANT,COUNCILOR WARD VI
DECEMBER 12, 2022- 7:00 P.M.
CITY HALL COUNCIL CHAMBERS-270 MONTGOMERY STREET
PUBLIC SWEARING-IN CEREMONY
A. Oath of Office for Mayor
B. Oath of Office for Wards III, IV, and V
1. CALL TO ORDER AND FLAG SALUTE
2. ROLL CALL
3. ELECTION OF COUNCIL PRESIDENT
4. RECESS AND RECEPTION FOR INCOMING AND OUTGOING CITY OFFICIALS
5. CITY RECOGNITION OF FORMER OFFICIALS
6. ANNOUNCEMENTS AND APPOINTMENTS
Announcements:
A. Holiday Closures:
Christmas:
City Hall will be closed beginning at noon on December 23 and will
reopen for regular business hours on December 27.
The Library will be open 10:00 a.m.-1 :00 p.m. on December 24 and
closed on December 25 and 26.
The Aquatic Center will be closed December 24 and 25.
Transit Services will be closed December 25
New Year:
City Hall and the Library will be closed on January 2.
Transit Services will be closed January 1 .
The Aquatic Centerwill be closed 9:00 a.m. - 1 :00 p.m. on December 31
This facility is ADA accessible. If you need special accommodation, please contact the City Recorder at 503-980-
6318 at least 24 hours prior to this meeting.
**Habrd int6rpretes disponibles para aquellas personas Clue no hablan Ingl6s, previo acuerdo.
Comunfquese al (503) 980-2485.**
December 12, 2022 Council Agenda Page i
B. The City Council meeting scheduled for December 26, 2022, has been
cancelled. The next City Council meeting will take place on January 9,
2023, at 7:00 p.m.
Appointments:
A. Ward VI Appointment
7. COMMUNITY/GOVERNMENT ORGANIZATIONS
None.
8. PROCLAMATIONS/PRESENTATIONS
Proclamations:
None.
Presentations:
None.
9. COMMUNICATIONS
None.
10. BUSINESS FROM THE PUBLIC - This allows the public to introduce items for Council
consideration not already scheduled on the agenda.
11. CONSENT AGENDA - Items listed on the consent agenda are considered routine
and may be adopted by one motion. Any item may be removed for discussion
at the request of a Council member.
A. Woodburn City Council Meeting minutes of November 14, 2022 1
Recommended Action: Approve the minutes.
B. Appointment of Acting City Attorney 4
Recommended Action: Appoint Assistant City Attorney, McKenzie
Granum as Acting City Attorney for the period from December 23,
2022 until February 3, 2023.
C. Certified Election Results - November 8, 2022 General Election 5
Recommended Action: Accept the Certified Results from Marion
County.
D. Crime Statistics through October 2022 15
Recommended Action: Receive the report.
E. Building Activity for November 2022 20
Recommended Action: Receive the report.
December 12, 2022 Council Agenda Page ii
12. TABLED BUSINESS
None.
13. PUBLIC HEARINGS
None.
14. GENERAL BUSINESS-Members of the public wishing to comment on items of general
business must complete and submit a speaker's card to the City Recorder prior to
commencing this portion of the Council's agenda. Comment time may be limited
by Mayoral prerogative.
A. Council Bill No. 3200 - A Resolution Authorizing the Transfer of 21
Appropriations within the Information Technology Fund for the Fiscal
Year 2022-2023
Recommended Action:Adopt the resolution authorizing a transfer
of up to $110,000 from the Information Technology Fund's
Contingency to the Capital Outlay category.
B. Council Bill No. 3201 - A Resolution of the City of Woodburn,Oregon 25
Authorizing its Support of the Oregon Mayors Association's Taskforce
on Homelessness's Proposal to Partner With the State to Fund Local
Homelessness Response and Prevention Programs to Address
Oregon's Crisis of the Unhoused
Recommended Action: Consider the adoption of Resolution 2202.
C. Award a Contract for Software (Cityworks) and Implementation 37
services to Azteca Systems, LLC, and Timmons Group, Inc.
Recommended Action: Award a Contract for software and
implementation services for the Asset Management software
(Cityworks) to Azteca Systems, LLC, and Timmons Group, Inc. in the
amount of$270,590, and authorize the City Administrator to sign the
Agreement.
D. Leasing Specialists, I.I.C. Contract Award 39
Recommended Action: Award a police vehicle lease contract to
Leasing Specialists, LLC. in the amount of$337,168.53 (total contract
price over the next four years) and authorize the City Administrator
to sign the police vehicle lease contract.
E. Initiation of quasi-judicial application for annexation of public right- 41
of-way at the intersection of Parr Road and Butteville Road
Recommended Action: Authorize staff to prepare and file a land
use application on behalf of the City for Annexation (ANX) and
Zoning Designation (rezoning to SWIR) for portions of right-of-way
(ROW) around Butteville Road and Parr Road.
December 12, 2022 Council Agenda Page iii
F. Vehicle Purchase Price Increase 44
Recommended Action:Authorize the City Administrator to accept a
purchase price increase for two Cut-A-Way vehicles from Creative
Bus Sales. The new purchase price will be $344,640, an increase of
$62,376 above the original, authorized purchase amount of
$282,264.
15. PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS - These are
Planning Commission or Administrative Land Use actions that may be called up
by the City Council.
A. Briefing on the Community Development Director's approval of a 50
Preliminary Partition and Street Exception application package for
3099 N. Pacific Hwy (PAR 22-03 & EXCP 22-08)
Recommended Action: Staff recommends no action and briefs the
Council on this item pursuant to Woodburn Development
Ordinance (WDO) Section .A..,. The Council may call up this item for
review if desired and, by majority vote, initiate a review of this
decision.
B. Briefing on the Planning Commission decision regarding a Design 52
Review, Street Exception, and Variance application package for
"Woodburn II Assisted Living Facility" at 2355 N. Boones Ferry Rd(DR
22-03, EXCP 22-02, & VAR 22-04)
Recommended Action:Staff recommends no action and briefs the
Council on this item pursuant to Woodburn Development
Ordinance (WDO) Section 4.02.02. The Council may call up this
item for review if desired and, by majority vote, initiate a review of
this decision.
C. Briefing on the Planning Commission decision regarding a Design 55
Review and Street Exception application package for "Unitus
Community Credit Union" at 2951 Stacy Allison Way (DR 22-13 &
EXCP 22-10)
Recommended Action: Staff recommends no action and briefs the
Council on this item pursuant to Woodburn Development
Ordinance (WDO) Section ....02....02.. The Council may call up this item
for review if desired and, by majority vote, initiate a review of this
decision.
16. CITY ADMINISTRATOR'S REPORT
17. MAYOR AND COUNCIL REPORTS
18. EXECUTIVE SESSION
A. To consult with counsel concerning the legal rights and duties of a
public body with regard to current litigation or litigation likely to be
December 12, 2022 Council Agenda Page iv
filed pursuant to ORS 192.660 (2)(h).
To consider records that are exempt by law from public inspection
pursuant to ORS 192.660 (2)(f).
19. ADJOURNMENT
December 12, 2022 Council Agenda Page v
COUNCIL MEETING MINUTES
NOVEMBER 14, 2022
DATE COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF
MARION, STATE OF OREGON, NOVEMBER 14, 2022
CONVENED The meeting convened at 7:03 p.m. with Mayor Swenson presiding.
ROLL CALL
Mayor Swenson Present
Councilor Carney Present
Councilor Cornwell Present
Councilor Schaub Present
Councilor Swanson Present
Councilor Puente Present
Councilor Cabrales Present
Staff Present: City Administrator Derickson, City Attorney Shields,Assistant City Administrator
Row,Police Chief Pilcher,Public Works Director Stultz, Community Development Director Kerr,
Finance Director Turley, Economic Development Director Johnk, Special Projects Director
Wakely, Community Services Director Cuomo, Public Affairs and Communications Coordinator
Moore, City Recorder Pierson
ANNOUNCEMENTS
Mayor Swenson announced that City Hall and the Library will be closed November 24 and 25 for
the Thanksgiving Holiday and the Aquatic Center, and Transit Services will be closed on
November 24.
PRESENTATION
Woodburn Masonic Lodge — John Donnelly, Master of the Woodburn Masonic Lodge 106,
presented a plaque to the City of Woodburn and thanked the City for their work in the community.
City Administrator Derickson provided information on the Masonic Lodge.
Pavement Maintenance Program — Public Works Director Stultz provided information to the
Council on the Pavement Maintenance Program.
BUSINESS FROM THE PUBLIC
Ronald Allowitz, 1346 Princeton Rd., relayed his concerns on the traffic issues he sees on the
residential streets in Senior Estates.
CONSENT AGENDA
A. Woodburn City Council Meeting minutes of October 24, 2022,
B. Liquor License Application for Super Mercado Las Tarascas,
C. Liquor License Application for Woodburn Lanes,
D. Building Activity for October 2022,
E. Acceptance of a Public Utility Easement at 333 South Woodland Avenue from Do It Best
Corporation (Tax Lot 052W 110000101).
Carney/Cornwell... adopt the Consent Agenda. The motion passed unanimously.
PARKS AND RECREATION MASTER PLAN UPDATE
Community Services Director Cuomo provided a staff report. Councilor Carney stated that he has
concerns with the contract award being ambiguous and would like to see some separation of the
costs.
Page 1 - Council Meeting Minutes, November 14, 2022
1
COUNCIL MEETING MINUTES
NOVEMBER 14, 2022
Carney/Cornwell...delay a decision on this particular item of the agenda until the first quarter of
next year when we can get answers to the questions that have been asked tonight. On roll call vote
the motion failed 2-4 with Councilors Puente, Schaub, Cabrales, and Cornwell voting nay.
Councilor Cornwell stated that she would still like to have the contractor come to a meeting and
breakdown what we are paying for.
Swanson/Cabrales... award a contract for the Parks and Recreation Master Plan Update Project
to Conservation Technix Inc. in the amount of$139,590.00 and authorize the City Administrator
to execute the agreement and invite them to give a presentation to this Council and constituents
some time in the near future. On roll call vote the motion passed 5-1 with Councilor Carney voting
nay.
ADDITIONAL CONTINGENCY FUNDS FOR THE WEST HAYES STREET
IMPROVEMENTS PROJECT
Public Works Director Stultz provided a staff report. Carney/Swanson... authorize an additional
$200,000 in contingency funds for the ongoing West Hayes Street Improvements Project. The
motion passed unanimously.
BRIEFING ON THE COMMUNITY DEVELOPMENT DIRECTOR'S APPROVAL OF A
PRELIMINARY PARTITION AND STREET EXCEPTION APPLICATION PACKAGE
FOR 156 D STREET (PAR 22-02 & EXCP 22-05)
Council declined to call this item up.
BRIEFING ON THE PLANNING COMMISSION APPROVAL OF A VARIANCE
APPLICATION FOR AWARE FOODBANK AT 152 ARTHUR STREET (VAR 22-10)
Council declined to call this item up.
BRIEFING ON THE PLANNING COMMISSION APPROVAL OF A DESIGN REVIEW,
STREET EXCEPTION, AND VARIANCE APPLICATION PACKAGE FOR
"WOODBURN APARTMENTS" AT 119 N. PACIFIC HWY (DR 22-05, EXCP 22-07, &
VAR 22-06)
Council declined to call this item up.
CALL-UP BRIEFING: PLANNING COMMISSION DECISION ON A PLANNED UNIT
DEVELOPMENT & SUBDIVISION APPLICATION PACKAGE FOR MILL CREEK
MEADOWS AT 1490 BROWN ST (PUD 22-01 & SUB 22-01)
Council declined to call this item up.
CITY ADMINISTRATORS REPORT
The City Administrator reported that on late Thursday of last week the Department of
Administrative Services notified the City that the $15 million that was allocated by the legislation
for Woodburn's Community Center Project would not be funded. He noted that a meeting to
discuss this issue is scheduled with our representative and the Department of Administrative
Services. He added that the City is going to work hard to make sure that the decisions being made
by the State are being made correctly and fairly to the City of Woodburn.
COUNCIL REPORTS
Councilor Puente stated that it is exciting to see the updates taking place at Legion Park.
Councilor Schaub wished everyone a Happy Thanksgiving, reminded people to drive safe, and
Page 2 - Council Meeting Minutes, November 14, 2022
2
COUNCIL MEETING MINUTES
NOVEMBER 14, 2022
stated that she is thankful for Woodburn and staff.
Councilor Swanson commended Pastor Luis on the soccer field at the church. She then questioned
when affordable housing will come to Woodburn.
Councilor Cornwell stated that there was an article in the Woodburn Independent last week about
the City hiring a consultant to handle the City's money and she wanted to clarify that the consultant
was hired to help the City manage the money that is coming in and assist in investing that money.
She added that there is a lot of holiday activity going on downtown and stated that she has concerns
about some gentleman that loiter on the corner from morning until dark.
Councilor Cabrales stated that she was thankful for the speed sign that went up and wished
everyone a Happy Holiday.
Mayor Swenson stated that he is heartened by tonight's discussions and added that he feels
privileged to have been a part. He thanked Councilor Carney for his explanation at the last
industrial roundtable on the role of the City Council. He thanked Councilors and staff and stated
that he is grateful for the friendships that were created and will continue.
ADJOURNMENT
Carney/Swanson... move to adjourn. The motion passed unanimously. Mayor Swenson
adjourned the meeting at 9:16 p.m.
APPROVED
FRANK LONERGAN, MAYOR
ATTEST
Heather Pierson, City Recorder
City of Woodburn, Oregon
Page 3 - Council Meeting Minutes, November 14, 2022
3
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December
12, 2022
TO: Honorable Mayor and City Council
FROM: N. Robert Shields, City Attorney
SUBJECT: Appointment of Acting City Attorney
RECOMMENDATION:
Appoint Assistant City Attorney, McKenzie Granum as Acting City Attorney for
the period from December 23, 2022 until February 3, 2023.
BACKGROUND:
I will be on medical leave from December 23, 2022 to February 3, 2023. During
this period, it would be advisable for the City Council to formally designate
McKenzie Granum as Acting City Attorney. McKenzie is qualified and has the
necessary skills to serve the City in this capacity.
FINANCIAL IMPACT:
This appointment is consistent with the FY2022-2023 Woodburn City Budget.
Agenda Item Review: City Administrator_x_ City Attorney_x Finance_x
4
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December 12, 2022
TO: Honorable Mayor and City Council through City Administrator
FROM: Heather Pierson, City Recorder
SUBJECT: Certified Election Results - November 8, 2022 General Election
RECOMMENDATION:
Accept the certified results from Marion County Elections.
DISCUSSION:
Marion County Elections has provided the City with the certified results of ballots
cast within the City on the following Mayor and Council positions and ballot
measure number 24-467:
Mayor Councilor- Ward III
Rick Puente 2,207 Robert Carney 517
Frank J Lonergan 3,326 Azanet Hayden 338
Dalia Leyva Lopez 1 ,000 Undervotes 217
Undervotes 744 Overvotes 0
Overvotes 0 Write-In 12
Write-In 25
Councilor- Ward IV Councilor- Ward V
Sharon Schaub 996 Mary Beth Cornwell 783
Noemi Legaspi 612 Juan Bravo 715
Undervotes 408 Undervotes 285
Overvotes 0 Overvotes 0
Write-In 5 Write-In 5
24-467: Prohibits psilocybin-related businesses within the City of Woodburn
YES 4,295
NO 2,557
Undervotes 449
Overvotes 1
Write-in 0
Agenda Item Review: City Administrator_x City Attorney_x_ Finance_x_
5
COUNTY CLERK ELECTIONS LICENSING AND RECORDING
Bill Burgess (503)588-5041 (503)588-5226
I�y (503)588-3579 Fax:(503)588-5383 Fax:(503)373-4408
bburgessPco.rnanon.or.us elections�7a co.rnarion.or.us record ingp_co.rnarion.or.us
ADMINISTRATION
(503)584-4785
gym, Fax:(503)373-4408
STATE OF OREGON }
} SS.
COUNTY OF MARION }
CERTIFICATE
I, Bill Burgess, Marion County Clerk and Chief Election Official of
Marion County, being first duly sworn, do depose and say:
THAT the attached abstracts are the true and final tallies from Marion
County for the November 8, 2022, General Election.
IN WITNESS HERETO I do set my hand this 5th day of December, 2022.
Bill Burgess
Marion County Clerk
Mailing Address: MARION COUNTY CLERK, PO BOX 14500, SALEM, OR 97309
wwwecoemarioneoreus/CO
Physical Address: 555 Court Street NE, Room 2130, Salem, OR 97301
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City of Woodburn, Mayor-Vote for one
Precincts Voters
Counted Tota( Percent Ballots Registered Percent
6 6 100.00% 7,302 13,410 54.45%
Choice Party Vote by Mail Total
Rick Puente 2,207 33.78% 2,207 33.78%
Frank 1 Lonergan 3,326 50.91% 3,326 50.91%
Dalia Leyva Lopez 1,000 15.31% 1,000 15.31%
Cast Votes: 6,533 100.00% 6,533 100.00%
Undervotes: 744 744
Overvotes: 0 0
Misc.write-in: 25 25
City of Woodburn, Councilor,Ward 3 - Vote for one
Precincts Voters
Counted Total Percent Ballots Registered Percent
1 1 100.00% 1,084 1,869 58.00%
Choice Party Vote by Mail Total
Robert Carney 517 60.47% 517 60.47%
Azanet Hayden 338 39.53% 338 39.53%
Cast Votes: 855 100.00% 855 100.00%
Undervotes: 217 217
Overvotes: 0 0
Misc.write-in: 12 12
City of Woodburn, Councilor,Ward 4 - Vote for one
Precincts Voters
Counted Total Percent Ballots Registered Percent
1 1 100.00% 2,021 2,968 68.09%
Choice Party Vote by Mail Total
Sharon Schaub 996 61.94% 996 61.94%
Noemi Legaspi 612 38.06% 612 38.06%
Cast Votes: 1,608 100.00% 1,608 100.00%
Undervotes: 408 408
Overvotes: 0 0
Misc.write-in: 5 5
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City of Woodburn, Councilor,Ward 5 - Vote for one
Precincts Voters
Counted Tota( Percent Ballots Registered Percent
1 1 100.00% 1,788 3,038 58.85%
Choice Party Vote by Mail Total
Mary Beth Cornwell 783 52.27% 783 52.27%
Juan Bravo 715 47.73% 715 47.73%
Cast Votes: 1,498 100.00% 1,498 100.00%
Undervotes: 285 285
Overvotes: 0 0
Misc.write-in: 5 5
24-467 - Prohibits psilocybin-related businesses within the City of Woodburn. -
Vote for one
Precincts Voters
Counted Total Percent Ballots Registered Percent
6 6 100.00% 7,302 13,410 54.45%
Choice Party Vote by Mail Total
YES 4,295 62.68% 4,295 62.68%
NO 2,557 37.32% 2,557 37.32%
Cast Votes: 6,852 100.00% 6,852 100.00%
Undervotes: 449 449
Overvotes: 1 1
Misc.write-in: 0 0
*** End of report ***
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11/17/2022 Woodburn Police Department
MONTHLY ARRESTS BY OFFENSES
2022 Year to Date
CHARGE DESCRIPTION Jan Feb Mar Apr May Jun Jul Aug Sep Oct Total
AGGRAVATED ASSAULT 5 0 0 10 2 6 3 2 6 2 36
ANIMAL CRUELTY 0 0 0 0 0 0 1 0 2 0 3
ANIMAL ORDINANCES 2 9 2 7 4 3 0 3 2 1 33
ARSON 0 0 0 0 0 0 1 0 2 0 3
ASSAULT SIMPLE 8 7 8 11 12 13 11 11 9 6 96
ATTEMPTED MURDER 0 0 0 0 2 0 0 0 0 0 2
BURGLARY- BUSINESS 2 2 0 0 0 0 0 0 1 1 6
BURGLARY- RESIDENCE 2 1 0 0 0 2 1 0 1 0 7
CHILD NEGLECT 0 0 1 0 0 0 1 0 0 0 2
CRIME DAMAGE-NO VANDALISM OR ARSON 3 6 1 1 2 4 1 2 3 0 23
CURFEW 0 1 0 0 0 0 0 0 0 0 1
CUSTODY- MENTAL 2 4 3 2 1 2 3 1 1 1 20
DISORDERLY CONDUCT 5 2 1 3 4 6 1 3 8 7 40
DRIVING UNDER INFLUENCE 6 8 7 11 9 6 14 8 6 4 79
DRUG LAW VIOLATIONS 2 0 3 3 1 5 0 0 1 0 1
DWS/REVOKED -FELONY 0 0 0 0 0 2 0 0 0 1 3
DWS/REVOKED-MISDEMEANOR 4 2 2 1 1 2 5 0 2 1 20
ELUDE 1 2 0 2 0 0 0 1 2 0 8
ESCAPE FROM YOUR CUSTODY 0 0 1 0 0 1 0 0 0 1 3
EXTORTION/BLACKMAIL 0 0 0 0 0 0 1 0 1 0 2
FAIL TO DISPLAY OPERATORS LICENSE 0 0 0 1 0 0 0 0 0 0 1
FAILURE TO REGISTER AS SEX OFFENDER 0 0 0 0 0 0 0 1 0 0 1
FORCIBLE RAPE 0 0 0 2 0 0 0 0 0 1 3
FORGERY/COUNTERFEITING 1 0 0 0 0 0 0 0 0 1 2
FRAUD - BY DECEPTION/FALSE PRETENSES 0 1 5 0 0 1 0 1 0 0 8
FRAUD -CREDIT CARD/AUTOMATIC TELLER MACHINE 0 0 0 3 1 1 0 0 0 0
FRAUD -OF SERVICES/FALSE PRETENSES 0 2 0 0 0 0 0 0 0 0 2
FUGITIVE ARREST FOR ANOTHER AGENCY 43 38 37 29 30 22 32 36 35 18 320
HIT AND RUN FELONY 0 0 0 0 0 0 1 0 0 0 1
HIT AND RUN-MISDEMEANOR 1 3 5 2 2 4 4 1 0 0 22
IDENTITY THEFT 1 0 0 0 0 1 0 1 0 0 3
INTIMIDATION /OTHER CRIMINAL THREAT 8 7 6 3 2 7 10 4 2 3 52
INVASION OF PERSONAL PRIVACY 0 0 0 0 0 1 0 0 0 0 1
KIDNAP -FOR ADDITIONAL CRIMINAL PURPOSE 0 2 0 0 0 2 0 0 0 0
MINOR IN POSSESSION 1 1 0 0 1 0 1 1 0 0
MISCELLANEOUS 0 0 4 0 0 0 0 0 0 0
MOTOR VEHICLE THEFT 3 2 3 1 6 0 2 0 0 1 18
OTHER 2 0 1 6 2 4 3 2 1 2 23
PROPERTY RECOVER FOR OTHER AGENCY 2 0 0 0 0 0 0 0 0 0 2
PROVIDE FALSE INFORMATION TO LAW ENFORCEMEN 1 0 0 2 0 1 1 0 1 0 6
RECKLESS DRIVING 2 3 5 4 3 2 9 4 6 4 42
RECKLESSLY ENDANDERING 2 0 1 0 3 1 5 1 1 1 1
RESTRAINING ORDER VIOLATION 2 1 1 2 2 1 0 0 0 0 9
ROBBERY- BUSINESS 1 1 0 0 0 0 0 1 0 0 3
ROBBERY-CAR JACKING 0 1 0 0 0 0 1 0 0 0 2
ROBBERY-CONV.STORE 0 0 0 0 0 0 0 1 0 0 1
ROBBERY-OTHER 1 0 0 0 0 0 0 0 1 0 2
ROBBERY- RESIDENCE 1 0 0 0 0 0 0 0 0 0 1
RUNAWAY 1 0 0 0 1 1 1 1 1 0 6
EX CRIME -CONTRIBUTE TO SEX DELINQUENCY 1 0 0 0 0 0 0 1 0 0 2
EX CRIME -EXPOSER 0 0 0 0 0 0 1 0 0 0 1
EX CRIME -MOLEST(PHYSICAL) 0 0 2 1 0 1 0 0 0 0
EX CRIME -NON FORCE SODOMY 0 0 0 0 0 0 0 1 0 0 1
EX CRIME -NON-FORCE RAPE 1 0 0 1 0 0 0 1 0 0 3
Page 1 of 2
15
11/17/2022 Woodburn Police Department
MONTHLY ARRESTS BY OFFENSES
2022 Year to Date
an Feb Mar Apr May Jun Jul Aug Sep Oct Total
EX CRIME -OTHER 0 1 0 0 0 0 0 0 0 0 1
EX CRIME -SEXUAL ASSAULT WITH AN OBJECT 0 0 1 0 0 0 0 0 0 0 1
STOLEN PROPERTY- RECEIVING,BUYING,POSSESSING 1 0 4 0 0 0 1 0 0 0 6
HEFT- BICYCLE 0 0 0 0 0 0 1 0 0 0 1
HEFT- BUILDING 2 1 1 0 2 0 0 0 0 0 6
HEFT- FROM MOTOR VEHICLE 1 0 0 0 0 0 0 0 0 0 1
HEFT-OTHER 4 0 3 2 0 1 1 1 2 1 1
HEFT- PICKPOCKET 0 0 0 0 1 1 0 0 0 0 2
HEFT-SHOPLIFT 13 2 3 5 9 6 4 15 9 3 69
TRAFFIC VIOLATIONS 1 2 0 0 0 0 0 4 2 2 11
TRESPASS 3 45 3 2 4 4 3 6 8 2 80
UNAUTHORIZED ENTRY INTO MOTOR VEHICLE 2 0 1 0 0 1 0 0 0 1
VANDALISM 2 38 4 1 2 3 1 1 2 0 5
EHICLE RECOVERD FOR OTHER AGENCY 0 0 0 0 0 0 0 1 0 0 1
EAPON -CARRY CONCEALED 1 0 0 0 0 3 0 1 1 0 6
EAPON -EX FELON IN POSSESSION 2 2 1 1 0 1 0 1 0 0 8
EAPON -OTHER 0 0 1 0 0 0 0 0 0 0 1
EAPON -POSSESS ILLEGAL 7 3 3 5 6 2 6 3 6 1 42
EAPON -SHOOTING IN PROHIBITED AREA 2 0 0 0 0 0 0 0 0 0 2
ILLFUL MURDER 01 01 01 01 01 01 0 1 0 0 1
Jan I Feb I Marl Apr May Jun I Jul AuglSepl Oct ITotal
2022 Total 1 1581 2001 124 1241 114 1241 1311 1231 1251 66 1,290
2021 Total 1 1731 971 811 2721 131 1731 2071 1321 1711 1081 1548
2020 Total 1 1611 1391 10q 1331 1491 1531 1091 144 1381 1151 1346
Arrests/Year
1600
n
1400
1200
y 1000
800
Q 600
400
200
0
2020 2021 2022
Year
Page 2 of 2
16
11/17/2022 Woodburn Police Department
MONTHLY CRIMINAL OFFENSES
2022 Year to Date
CHARGE DESCRIPTION Jan Feb Mar Apr May Jun Jul Aug Sep Oct Total
AGGRAVATED ASSAULT 5 0 3 5 4 10 5 6 4 4 46
ANIMAL CRUELTY 0 0 0 0 0 1 1 0 2 0
ANIMAL ORDINANCES 2 5 3 6 4 3 0 3 2 1 29
ARSON 0 0 0 1 0 0 3 1 2 0 7
ASSAULT SIMPLE 17 11 12 13 24 18 21 231 191 9 167
ATTEMPTED MURDER 0 0 0 0 1 0 0 0 0 0 1
BURGLARY- BUSINESS 4 1 0 1 1 2 0 0 3 1 13
BURGLARY-OTHER STRUCTURE 1 0 0 1 0 1 0 1 0 0
BURGLARY- RESIDENCE 3 2 0 0 0 3 1 4 0 2 1
CHILD NEGLECT 0 0 1 0 0 0 1 1 0 0 3
CRIME DAMAGE-NO VANDALISM OR ARSON 18 9 6 15 4 8 10 11 16 3 100
CRIMINAL MISTREATMENT 0 0 1 0 0 0 0 0 1 0 2
CURFEW 0 1 0 0 0 0 0 0 0 0 1
CUSTODY- MENTAL 2 4 3 2 1 2 3 1 1 1 20
DISORDERLY CONDUCT 4 3 2 3 7 8 4 6 7 6 50
DRIVING UNDER INFLUENCE 6 8 7 11 9 6 15 8 6 4 80
DRUG LAW VIOLATIONS 2 0 2 3 1 2 0 1 2 0 13
DWS/REVOKED- FELONY 0 0 0 1 0 2 0 0 0 1
DWS/REVOKED-MISDEMEANOR 4 2 2 2 1 2 5 1 1 1 21
ELUDE 6 1 1 4 2 1 3 4 3 2 27
EMBEZZLEMENT 0 0 0 0 0 0 0 0 1 0 1
ESCAPE FROM YOUR CUSTODY 0 0 1 0 0 1 0 0 0 1 3
EXPLOSIVES 0 0 0 0 0 0 1 0 0 0 1
EXTORTION/BLACKMAIL 0 0 0 0 0 0 2 4 0 0 6
FAIL TO DISPLAY OPERATORS LICENSE 0 0 0 1 0 0 0 0 0 0 1
FAILURE TO REGISTER AS SEX OFFENDER 0 0 0 0 0 0 0 1 0 0 1
FORCIBLE RAPE 2 0 4 2 3 2 0 2 0 0 1
FORGERY/COUNTERFEITING 2 2 2 1 5 4 2 3 4 1 26
FRAUD- BY DECEPTION/FALSE PRETENSES 2 4 8 9 3 7 6 2 8 0 49
FRAUD- CREDIT CARD/AUTOMATIC TELLER MACHINE 3 2 0 4 4 1 3 4 4 0 2
FRAUD- IMPERSONATION 0 1 2 1 2 0 0 0 0 0 6
FRAUD- OF SERVICES/FALSE PRETENSES 1 2 0 0 0 0 0 0 0 0 3
FRAUD-WIRE 0 0 0 0 1 0 0 1 2 0
FRAUD-OTHER 0 0 0 1 0 0 0 0 0 0 1
FUGITIVE ARREST FOR ANOTHER AGENCY 25 22 28 18 19 15 24 23 24 11 209
GARBAGE LITTERING 0 0 1 0 0 0 0 0 0 0 1
HIT AND RUN FELONY 1 0 1 1 2 1 1 1 0 0 8
HIT AND RUN-MISDEMEANOR 23 21 27 15 14 20 20 10 14 3 167
IDENTITY THEFT 3 3 2 4 2 2 3 1 1 1 22
INTIMIDATION /OTHER CRIMINAL THREAT 5 6 6 1 10 8 14 6 3 1 60
INVASION OF PERSONAL PRIVACY 0 0 0 0 0 1 0 0 0 0 1
KIDNAP - FOR ADDITIONAL CRIMINAL PURPOSE 0 2 0 0 2 2 0 0 2 0 8
KIDNAP - HOSTAGE/SHIELD OR REMOVAL/DELAY WITNE 0 0 0 0 0 0 1 0 0 0 1
MINOR IN POSSESSION 1 1 0 0 0 0 1 1 0 0
MISCELLANEOUS 13 20 16 21 8 8 9 26 13 4 138
MOTOR VEHICLE THEFT 22 19 9 22 17 19 14 16 8 5 151
NON CRIMINAL DOMESTIC DISTURBANCE 0 0 0 0 1 1 0 0 1 0 3
OTHER 3 1 3 5 4 4 4 3 2 2 31
PROPERTY- FOUND LOST MISLAID 3 3 1 2 0 0 2 0 1 0 12
PROPERTY RECOVER FOR OTHER AGENCY 1 0 1 1 0 0 1 0 1 0
PROSTITUTION - ENGAGE IN 0 1 0 0 0 0 0 0 0 0 1
PROSTITUTION - PROMOTE 0 1 0 0 0 0 0 0 0 0 1
RECKLESS DRIVING 3 3 7 6 3 3 10 6 7 6 5
RESTRAINING ORDER VIOLATION 3 2 1 2 3 2 0 1 0 1 1
ROBBERY- BUSINESS 3 1 0 2 1 0 2 2 0 0 11
ROBBERY- CAR JACKING 0 1 0 0 0 0 1 0 0 0 2
ROBBERY- OTHER 2 0 0 01 0 2 1 3 1 0 9
Page 1 of 2 17
11/17/2022 Woodburn Police Department
MONTHLY CRIMINAL OFFENSES
2022 Year to Date
Jan IFeb Mar Apr May Jun Jul Aug Sep Oct Total
ROBBERY- RESIDENCE 1 0 0 0 0 0 0 0 0 0 1
RUNAWAY 3 0 1 1 2 6 1 2 1 0 17
SEX CRIME - CONTRIBUTE TO SEX DELINQUENCY 0 0 0 0 0 1 0 1 1 0 3
SEX CRIME - EXPOSER 0 0 0 0 0 0 1 0 1 0 2
SEX CRIME - FORCIBLE SODOMY 0 0 0 0 0 0 1 1 01 0 2
SEX CRIME - MOLEST (PHYSICAL) 0 0 5 2 2 3 0 1 1 0 1
SEX CRIME - NON FORCE SODOMY 0 0 0 0 0 0 0 1 0 0 1
SEX CRIME - NON-FORCE RAPE 4 1 0 0 0 0 0 1 0 0 6
SEX CRIME - OBSCENE PHONE CALL 0 0 0 0 0 0 1 1 0 0 2
SEX CRIME - OTHER 0 1 0 0 0 1 0 0 0 0 2
SEX CRIME - PORNOGRAPHY/OBSCENE MATERIAL 0 0 0 0 0 0 0 0 0 1 1
SEX CRIME - SEXUAL ASSAULT WITH AN OBJECT 0 0 0 0 1 0 0 0 0 0 1
STALKER 0 0 0 1 2 1 2 2 0 0 8
STOLEN PROPERTY- RECEIVING,BUYING,POSSESSING 0 0 1 0 1 1 1 0 0 1
SUICIDE 0 0 0 0 0 0 1 0 0 0 1
HEFT- BICYCLE 2 0 0 1 2 2 1 0 0 0 8
HEFT- BUILDING 2 1 2 1 4 4 0 2 6 1 23
HEFT- FROM MOTOR VEHICLE 31 15 17 12 14 13 9 14 11 1 137
HEFT- MOTOR VEHICLE PARTS/ACCESSORIES 0 2 1 3 2 6 5 3 7 1 30
HEFT- OTHER 10 12 8 8 7 12 11 9 11 7 9
HEFT- PICKPOCKET 0 1 0 0 1 0 1 1 3 0 7
HEFT- PURSE SNATCH 3 0 0 0 1 1 0 1 0 0 6
HEFT- SHOPLIFT 35 26 54 28 28 33 33 45 37 7 326
TRAFFIC VIOLATIONS 2 2 4 0 2 0 1 4 5 2 22
TRESPASS 5 15 2 4 3 5 3 8 8 2 5
UNAUTHORIZED ENTRY INTO MOTOR VEHICLE 7 1 0 1 2 0 2 8 4 1 26
VANDALISM 12 23 17 20 28 11 15 8 6 5 145
VEHICLE RECOVERD FOR OTHER AGENCY 4 3 0 2 1 1 2 3 2 0 18
WEAPON -CARRY CONCEALED 1 0 0 0 1 2 0 0 2 0 6
WEAPON - EX FELON IN POSSESSION 2 2 1 1 1 2 0 0 0 0 9
WEAPON -OTHER 0 0 1 0 0 0 0 0 0 0 1
WEAPON - POSSESS ILLEGAL 8 3 4 4 7 4 8 4 3 2 47
WEAPON -SHOOTING IN PROHIBITED AREA 6 2 2 1 2 1 3 4 2 0 23
ONING ORDINANCE 0 01 0 0 0 0 0 0 1 0 1
Jan I Feb I Marl Apr May Jun I Jul Aug Sep I Oct I Total
2022 Total 1 3331 274 2831 2771 2771 2821 2961 3111 2781 1021 2,714
2021 Total 1 2591 2131 2571 2621 2731 3301 3381 2701 322 291 2,815
2020 Total 1 3071 3221 2491 2781 3611 3761 3361 3291 332 283 3,173
Offenses/Year
3500
3000
2500
Z 2000
LL 1500
O
1000
soo
0
2020 2021 2022
YEAR
Page 2 of 2 18
Woodburn Police Department
ORDINANCE VIOLATIONS
2022 Year to Date
11/17/2022
Ordinance Discription Jan Feb Mar Apr May Jun Jul Aug Sep Oct Total
Animal Complaint 39 53 53 67 48 66 50 45 40 58 519
Ordiinance -Abate/Nuisances 2 5 11 6 3 0 1 1 0 1 30
Ordinance -Abandoned Vehicles 38 34 59 36 31 25 54 39 32 39 387
Ordinance -Abate Graffiti 13 48 18 38 14 15 5 8 3 19 181
Ordinance - Land Use Violations 1 0 0 0 0 0 0 0 0 0 1
Ordinance -Oth Violation 135 58 110 58 45 31 33 38 37 48 593
Ordinance -Tall Grass 1 0 0 1 241 83 67 41 0 1 435
2022 Total 229 198 251 206 382 220 210 172 112 166 2,146
2021 Total 51 66 83 96 115 101 120 103 124 112 971
2020 Total 109 121 97 80 156 123 114 90 79 96 1,065
Ordinance Violations / Code Enforcement Officers
1200
1000
N 800
Z
O
0 Q 600 /
J /
400
200
0
2020 2021 2022
COMBINED TOTAL-CODE ENFORCEMENT OFFICERS
Ordinance Violations / Year
2400
2000
N 1600
Z
O
Q 1200
O 800
400
2020 2021 2022
YEAR TOTALS FOR ALL OFFICERS
1
19
CITY OF WOODB URN
Community Development Department
MEMORANDUM
270 Montgomery Street Woodburn, Oregon 97071 (503) 982-5246
Date: December 1, 2022
To: Chris Kerr, Community Development Director
From: Melissa Gitt, Building Official
Subject: Building Activity for November 2022
2020 2021 2022
No. Dollar Amount No. Dollar Amount No. Dollar Amount
Single-Family Residential 1 $316,035 2 $580,902 0 $0
Multi-Family Residential 1 $887,995 1 $1,599,501 0 $0
Assisted Living Facilities 0 $0 0 $0 0 $0
Residential Adds &Alts 8 $99,093 3 $76,004 18 $101,963
Industrial 0 $0 0 $0 0 $0
Commercial 5 $52,117 3 $1,083,104 3 $1,954,100
Signs and Fences 0 $0 0 $0 0 $0
Manufactured Homes 0 $0 0 $0 0 $0
TOTALS 15 $1,355,240 9 $3,339,511 21 $2,056,063
Fiscal Year to Date $8,099,656 $50,841,594 $48,585,596
(July 1 —June 30)
• Totals represent permit valuation
K:Axx PDF Agenda Process\2022\Deceinber 12,2022\neno-2022-11Noveinber.doc
20
DBUR
Proe.�;:;rrreef A$'7R7
December 12, 2022
TO: Honorable Mayor and City Council through City Administrator
FROM: Brian Miles, IT Manager
SUBJECT: FY 2022-23 Transfer of Appropriations Request within the Information
Technology Fund
RECOMMENDATION:
Adopt the resolution authorizing a transfer of up to $110,000 from the Information
Technology Fund's Contingency to the Capital Outlay category.
BACKGROUND:
Every year, after Council budget adoption, circumstances arise that were either
unforeseen, unquantifiable, or discovered as errors. Oregon Budget Law, ORS
294.471 (1 ) provides for changes to adopted budgets through a transfer resolution
or supplemental budget process that notices the proposed changes. Transfers not
in excess of 15 percent of any fund's total expenditures may be made through a
resolution without adoption of a supplemental budget. The proposed transfer of
Information Technology Fund appropriations is 6 percent of the Fund's total
budgeted expenditures.
DISCUSSION:
Information Technology Fund (568): Contingency $110,000
Authority is requested to move $110,000 from Contingency to the Capital Outlay
category.
Information Technology Fund (568): Capital Outlay $110,000
The increase represents additional funds needed for the IT Department's
networking equipment. Due to supply chain disruptions and shortages, there is a
long lead-time to receive the equipment, currently 281 days from the order date.
While the equipment funds will be budgeted and likely expended next fiscal year
(FY23/24), because of the long lead-time, it is important to place the order this
Agenda Item Review: City Administrator_x_ City Attorney_x Finance_x-
21
Honorable Mayor and City Council
December 12, 2022
Page 2
fiscal year. To comply with Oregon budget law, a transfer of appropriation must
be authorized before placing the order.
FINANCIAL IMPACT:
If the resolution is adopted, $110,000 will be transferred from the Information
Technology Fund's Contingency to the Capital Outlay expenditure category. This
transfer will not change the Fund's total budgeted expenditures.
Information Technology Fund
(568) Budget Appropriation Transfers In(Out) Revised Appropriation
Expenditures
Capital Outlay $ 60,000 $ 110,000.00 $ 170,000
Contingencies&Reserve $ 538,800 $ (110,000.00) $ 428,800
22
COUNCIL BILL NO. 3200
RESOLUTION NO. 2201
A RESOLUTION AUTHORIZING THE TRANSFER OF APPROPRIATIONS WITHIN THE
INFORMATION TECHNOLOGY FUND FOR THE FISCAL YEAR 2022-2023
WHEREAS, on June 13, 2022, the Woodburn City Council approved a
Resolution adopting a budget for the fiscal year 2022-2023, wherein funds were
appropriated; and
WHEREAS, ORS 294.463 provides that transfers of appropriations may be
made within a given fund when authorized by Resolution of the City Council; and
WHEREAS, the City routinely budgets certain amounts and contingencies to
provide budget resources to fund appropriations not anticipated at the time of
budget adoption; and
WHEREAS, transfers may be made from an operating contingency
appropriation to the appropriation category from which it will be expended; and
WHEREAS, contingency transfers that in aggregate during a fiscal year do
not exceed fifteen percent (15%) of the total appropriations of the fund
contained in the original budget may be made through a resolution without
adoption of a supplemental budget; and
WHEREAS, changes to previously budgeted appropriations in the
Information Technology Fund are needed for upgrading networking equipment
that has reached its useful end of life. Because of a supply disruptions and long
lead times, it is important to order this equipment as soon as possible, NOW
THEREFORE,
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. Transfer of Appropriations. The following Transfer of
Appropriations within the Information Technology Fund for the 2022-2023 fiscal
year is hereby approved:
Page 1 - Council Bill No. 3200
Resolution No. 2201
23
Information Technology Fund
(568) Budget Appropriation Transfers In(Out) Revised Appropriation
Expenditures
Capital Outlay $ 60,000 1 $ 110,000.00 $ 170,000
Contingencies&Reserve $ 538,800 1 $ (110,000.00)1 $ 428,800
Approved as to form:
City Attorney Date
Approved:
Frank Lonergan, Mayor
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST:
Heather Pierson City Recorder
City of Woodburn, Oregon
Page 2 - Council Bill No. 3200
Resolution No. 2201
24
BU
December 12, 2022
TO: Honorable Mayor and City Council
FROM: Scott C. Derickson, City Administrator
SUBJECT: Oregon Mayors Association's Taskforce on Homelessness
RECOMMENDATION:
Consider the adoption of Resolution 2202.
BACKGROUND/DISCUSSION:
Last May, the Oregon Mayors Association (OMA) formed a Taskforce on
Homelessness consisting of 25 mayors from cities all across Oregon with the
goal of creating a plan to humanely and timely address the homelessness crisis
in Oregon in partnership with the State of Oregon and its 241 cities. The OMA's
proposal will allow for the establishment and expansion of local, community-
based responses that provide immediate shelter, and needed services for
unhoused Oregonians.
During the 2023 Legislative session, OMA will propose two separate, yet parallel
budget proposals: (1) a budget package which provides direct allocation to
cities for homelessness response and prevention services; and (2) a budget
package that provides for capital improvement funding for cities.
Under the direct allocation of the funding portion of OMA's proposal, each city
will be allocated $40 per-resident, per the most current population estimates
issued by Portland State University. Under this methodology, Woodburn would
annually receive in excess of $1 Million to be used to address homelessness in
our community, should the Legislature approve OMA's proposal.
OMA and the League of Oregon Cities is asking their membership to consider
adopting the attached resolution in support of the upcoming 2023 legislative
effort.
For further detailed information, please find the attached:
• Proposed Resolution
Agenda Item Review: City Administrator_x_ City Attorney x_ Finance_x_
25
Honorable Mayor and City Council
December 12, 2022
Page 2
• December 7, 2022, LOC Email - Partnership Needed to Solve Statewide
Homelessness Emergency
• October 18, 2022 Memorandum from OMA
• OMA Taskforce on Homelessness
FINANCIAL IMPACT:
There is no financial impact at this time.
26
Scott Derickson
From: Angela Speier <aspeier@orcities.org>
Sent: Wednesday, December 7, 2022 4:23 PM
To: Angela Speier
Subject: Partnership Needed to Solve Statewide Homelessness Emergency
* ** 1'his e mail is ti-orn an EX`ffiR VAt sender,Exercise caution,,Ahen opening attachments or click lints born unknown senders or
unexpected email. k*
Good afternoon,
Please consider joining the 90+cities who have committed their support for the OMA Homelessness Taskforce's budget
proposals! On Tuesday, October 181 sent you an email asking if your city would like to partner with the LOC and the
Oregon Mayors Association (OMA) in support of two separate,yet parallel, budget proposals during the 2023 Legislative
Session: (1) a budget package which provides direct allocation to cities for homelessness response and prevention
services; and (2) a budget package that provides capital improvement funding for cities. Under the direct allocation it is
proposed that each city would be allocated $40 per resident and in no instance would an incorporated city receive less
than $50,000 in direct funding.The proposal would also provide cities the ability to elect to use the funds for their own
homelessness response and prevention services,or to redirect their funds to community partners who are providing
homelessness response and prevention services in your community.
In addition to the direct allocations,the proposal requires a meaningful allocation from the state for coordinated capital
construction investments for specific shelter and transitional housing projects,statewide. It is expected that a final
dollar amount for needed capital construction investments will equal between $125 to$175 million.The OMA is seeking
information from Oregon cities about any needs they may have for capital construction investments from the state in
their local responses to addressing the homelessness crisis.
The OMA Homelessness Taskforce and the OMA Board of Directors seek the support of Oregon's 241 cities for the
above-described proposal. In an effort to present the legislature and Governor-Elect Kotek with a truly coordinated and
collaborative proposal,the OMA hopes to submit its legislative request with as many city partners as possible.To explain
the statewide nature of this crisis,the League of Oregon Cities (LOC), in partnership with the OMA, has secured the
services of a communications specialist to work directly with cities interested in supporting the OMA proposal.The
communications specialist will work directly with your city to develop a one-page document that outlines your unique
experience with homelessness, and how the funding proposed by the OMA would help you respond to,or even prevent,
homelessness in their community.Work performed by the consultant in support of the OMA proposal will be paid for by
the LOC.
If your city is interested in supporting this proposal, please let me know as soon as possible and provide me with a list of
any capital project funding your city needs to address or prevent homelessness.We are compiling a list of all capital
project needs to submit as part of one comprehensive funding package. Some cities have submitted things like
"$250,000 for portable showers/toilets" or"$2.5 million to build a navigation center."
If you or your city council has any questions or would like to talk to LOC staff about this proposal in greater detail, please
let me know. We would be happy to set up a meeting if you think it would be helpful.
Thank you for your consideration.
Angela
i
27
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MEMORANDUM
To: Mayors and Chief Executive Officers of Region 3
From: The Oregon Mayors Association
Date: October 18,2022
Re: Partnership Needed to Solve Statewide Homelessness Emergency
This past May,the Oregon Mayors Association(OMA)formed a Taskforce on Homelessness.
Twenty-five mayors,representing cities of all sizes from around the state, studied Oregon's
homelessness crisis. And while the crisis may seem insurmountable, given that the symptoms
and solutions look different between urban and rural communities and vary based on a city's
size, geography and available service providers, local government leaders have developed a
,solution to Oregon's crisis of the unhoused.
The OMA Homelessness Taskforce's plan to humanely and timely address the homelessness
crisis in Oregon is a partnership between the State of Oregon and its 241 cities. This
partnership will allow for the establishment and expansion of local, community-based
responses that provide immediate shelter,needed services, and secure safety for unhoused
Oregonians. During the 2023 Legislative session,the OMA will propose two separate,yet
parallel, budget proposals: (1)a budget package which provides direct allocation to cities for
homelessness response and prevention services; and (2)a budget package that provides capital
improvement funding for cities.
Direct Allocation
A direct allocation of funding from the state to each incorporated city in Oregon for cities to
use in their homelessness response and prevention services is being proposed by the OMA.
• It is proposed that each city will be allocated funds in an amount equal to $40 per
resident, in accordance with the latest official population estimates from Portland State
University.
• The proposal requires that in no instance will an incorporated city receive less than
$50,000 in direct funding.
• OMA's proposal provides cities the ability to elect to use the funds for their own
homelessness response and prevention services, or to redirect their funds to
community partners who are required to use the funds for homelessness response and
prevention services.
1201 Court St. NE #200 ® SALEM, OREGON 97301 ® 503.588.6550 ® 1.800.452.0338
28
OMA's proposal states that funds must be used for homelessness response and prevention
services, which may include:
• Abatement/clean-up • Food bank assistance
• Environmental mitigation • Shelter and/or transitional housing
• Affordable housing • Hygiene stations
• Capital construction or improvement • Operation costs
costs related to homelessness or • Outreach workers
affordable housing measures • Prevention
• Community resource officers
• Education and outreach
With a$50,000 guarantee for all cities, and a$40.00 per resident multiplier in place,based on
the April 19, 2022, PSU population estimates,the total amount requested would equal
$123,575,800.00 annually.
For cities located in Region 3, a$40 per resident allocation equates to an annual allocation of
the dollar amounts denoted below:
• Amity- $72,360 • Lyons- $50,000
• Aumsville- $169,480 • McMinnville - $1,370,040
• Aurora- $50,000 . • Molalla- $408,280
• Carlton- $90,800 • Monmouth- $445,680
• Dallas - $692,800 • Mt. Angel -$136,720
• Dayton- $107,920 • Newberg- $1,015,040
• Detroit- $50,000 • Salem- $7,107,760
• Donald- $50,000 • Scotts Mills- $50,000
• Dundee- $129,720 • Sheridan- $255,080
• Falls City- $50,000 • Silverton- $423,620
• Gates - $50,000 • St. Paul - $50,000
• Gervais - $103,840 • Stayton- $330,600
• Hubbard- $139,120 • Sublimity - $124,240
• Idanha- $50,000 • Turner- $114,640
• Independence - $403,240 • Willamina- $89,920
• Jefferson- $133,560 • Woodburn- $1,050,000
• Keizer- $1,578,320 • Yamhill - $50,000
• Lafayette - $177,840
Capital Allocation
In addition to the direct allocations,the Taskforce's proposal requires a meaningful allocation
from the State for coordinated capital construction investments for specific shelter and
transitional housing projects, statewide. It is expected that a final dollar amount for needed
capital construction investments will equal between $125 to $175 million. The OMA is
seeking information from Oregon cities about any needs they may have for capital
construction investments from the state in their local responses to addressing the
homelessness crisis.
29
Request,for Support
The OMA Homelessness Taskforce and the OMA Board of Directors seek the support of
Oregon's 241 cities for the above-described proposal. In an effort to present the legislature
and Oregon's next governor with a truly coordinated and collaborative proposal,the OMA
hopes to submit its legislative request with as many city partners as possible.
To explain the statewide nature of this crisis,the League of Oregon Cities (LOC), in
partnership with the OMA,has secured the services of a communications specialist to work
directly with cities interested in supporting the OMA proposal. The communications specialist
will work directly with interested cities to develop a one-page document that outlines a city's
unique experience with homelessness, and how the funding proposed by the OMA would help
the city respond to, or even prevent, homelessness in their community. Work performed by
the consultant in support of the OMA proposal will be paid for by the LOC.
Oregon's mayors are leading the on-the-ground response on homelessness, and the prevention
thereof, but cities cannot do so alone and need joint leadership from state government to
support cities and our county partners. The OMA Taskforce has called on Oregon's next
governor and legislature to fund the services and housing needed to make an impact on
Oregon's homelessness crisis;the support of Region 3 cities will go a long way to expressing
the importance and impact of this proposal.
If your city is interested in supporting the proposal,please contact any of the LOC staff
persons listed below as soon as possible, ideally cities wishing to provide support to the
proposal should make contact no later than November 4th.
• Patty Mulvihill, LOC Interim Executive Director—pmulvihillgorcities.org
• Ariel Nelson, LOC Housing&Land Use Lobbyist—anelson e,orcities.org
• Angela Speier, Projects&Affiliates Manager—aspeier(a,orcities.org
30
12/7/22, 12:13 PM OMA Taskforce on Homelessness(Oregon Mayors Association
Cs0 N A44
9� �
s0 0
Search
Oregon Mayor's Association
OMA Taskforce on Homelessness
Watch Now - OMA Taskforce on Homelessness Funding Proposal Media Briefing (October
31, 2022)
The OMA Board of Directors approved the creation of the OMA Homelessness Taskforce in
May 2022. The taskforce brought together 25 mayors from across the state to develop a
response to homelessness that would help all communities statewide, regardless of size or
locations, to address the issue. Over the summer and early fall,the taskforce met regularly to
develop its homelessness plan, which was finalized and approved October 14. The plan was
subsequently emailed to all 90 members of the Oregon Legislature and the three
gubernatorial candidates.
The OMA Homelessness Taskforce's plan to humanely and timely address the homelessness
crisis in Oregon is a partnership between the State of Oregon and its 241 cities. This
partnership will allow for the establishment and expansion of local, community-based
responses that provide immediate shelter, needed services, and secure safety for unhoused
Oregonians. During the 2023 Legislative session, the OMA will propose two separate, yet
parallel, budget proposals:
1. A budget package which provides direct allocation to cities for homelessness response
and prevention services; and
2. A budget package that provides capital improvement funding for cities.
Direct Allocation
A direct allocation of funding from the state to each incorporated city in Oregon for cities to
use in their homelessness response and prevention services is being proposed by the OMA.
• It is proposed that each city will be allocated funds in an amount equal to $40 per
resident, in accordance with the latest official population estimates from Portland State
University.
https://www.oregon mayors.org/oma/page/oma-tskforce-homelessness 31 1/4
12/7/22, 12:13 PM OMA Taskforce on Homelessness I Oregon Mayors Association
• The proposal requires that in no instance will an incorporated city receive less than
$50,000 in direct funding.
• OMA's proposal provides cities the ability to elect to use the funds for their own
homelessness response and prevention services, or to redirect their funds to
community partners who are required to use the funds for homelessness response and
prevention services.
OMA's proposal states that funds must be used for homelessness response and prevention
services, which may include:
• Abatement/clean-up
• Environmental mitigation
• Affordable housing
• Capital construction or improvement costs related to homelessness or affordable
housing measures
• Community resource officers
• Education and outreach
• Food bank assistance
• Shelter and/or transitional housing
• Hygiene stations
• Operation costs
• Outreach workers
• Prevention
With a $50,000 guarantee for all cities, and a $40.00 per resident multiplier in place, based on
the April 19, 2022, PSU population estimates, the total amount requested would equal
$123,575,800.00 annually.
Capital Allocation
In addition to the direct allocations, the Taskforce's proposal requires a meaningful allocation
from the State for coordinated capital construction investments for specific shelter and
transitional housing projects, statewide. It is expected that a final dollar amount for needed
capital construction investments will equal between $125 to $175 million. The OMA is
seeking information from Oregon cities about any needs they may have for capital
construction investments from the state in their local responses to addressing the
homelessness crisis.
Mayor Jeff Gowing, Cottage Grove and Mayor Teri Lenahan, North Plains and OMA
OMA President President-Elect
httos://www.oregonmavors.orgfoma/page/oma-taskforce-homelessness 32 2/4
12/7/22, 12:13 PM OMA Taskforce on Homelessness I Oregon Mayors Association
Mayor Julie Akins, Ashland Mayor Lacy Beaty, Beaverton
Mayor Gena Goodman-Campbell, Bend Mayor Meadow Martell, Cave Junction
Mayor Beth Wytoski, Dayton Mayor Jim Trett, Detroit
Mayor Lucy Vinis, Eugene Mayor Carol Maclnnes, Fossil
Mayor Travis Stovall, Gresham Mayor Dave Drotzmann, Hermiston
Mayor Steve Callaway, Hillsboro Mayor Kate McBride, Hood River
Mayor Carol Westfall, Klamath Falls Mayor Ray Turner, Lakeview
Mayor Randy Sparacino, Medford Mayor Jessica Engelke, North Bend
Mayor Ted Wheeler, Portland Mayor Michael Preedin, Sisters
Mayor Richard Mays, The Dalles Mayor Jason Snider, Tigard
Mayor Rod Cross, Toledo May Tom Vialpando, Vale
Mayor Henry Balensifer III, Warrenton
Press Release (174 KB)
Taskforce Letter to Oregon Legislature (2 MB)
Sample Resolution Authorizing City Support (111 KB)
Oregon Mayors Association
1201 Court St. NE #200
Salem, OR 97301
Phone:
(503) 540-6599
https://www.oregonmayors.org/oma/page/oma-taskforce-homelessness 33 3/4
12/7/22, 12:13 PM OMA Taskforce on Homelessness I Oregon Mayors Association
Staff Liaison
Angela Speier
View Full Contact Details
-0 0
https://www.oregonmayor,s.org/oma/page/oma-taskforce-homelessness 4/4
34
COUNCIL BILL NO. 3201
RESOLUTION NO. 2202
A RESOLUTION OF THE CITY OF WOODBURN, OREGON AUTHORIZING ITS SUPPORT
OF THE OREGON MAYORS ASSOCIATION'S TASKFORCE ON HOMELESSNESS'S
PROPOSAL TO PARTNER WITH THE STATE TO FUND LOCAL HOMELESSNESS RESPONSE
AND PREVENTION PROGRAMS TO ADDRESS OREGON'S CRISIS OF THE UNHOUSED
WHEREAS, the Oregon Mayors Association (OMA) created a Taskforce on
Homelessness, consisting of 25 mayors from across the state, in May of 2022, to
develop a response to homelessness that would help all communities statewide,
regardless of size, or location, to address Oregon's crisis of the unhoused; and
WHEREAS, over the summer and fall of 2022, the OMA Taskforce on
Homelessness met regularly to develop its homelessness plan, finalizing the same
on October 14, 2022; and
WHEREAS, the plan proposed by the OMA Taskforce on Homelessness calls
for a partnership between the state and Oregon's 241 cities to allow for the
establishment and expansion of local, community-based responses that provide
immediate shelter, needed services, and secure safety for unhoused
Oregonians; and
WHEREAS, the OMA Taskforce on Homelessness's plan requires the
enactment of two separate, yet parallel, budget proposals during the 2023
Legislative Session: (1 ) a budget package which provides direction allocation to
cities for homelessness response and prevention services; and (2) an allocation
that provides capital improvement funding for cities; and
WHEREAS, the budget package proposing a direction allocation to cities
for homelessness response and prevention services recommends providing each
city with funds in an amount equal to $40 per resident, in accordance with the
latest official population estimates from Portland State University, with no city
receiving less than $50,000 in direct funding, and requires the funds to be used
by the city, or a community partner of the city's choice, for homelessness
response and prevention services; and
WHEREAS, the City Council of Woodburn supports the plan proposed by
the OMA Taskforce on Homelessness, NOW, THEREFORE,
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Page 1 - Council Bill No. 3201
Resolution No. 2202
35
Section 1. All of the above recitals are true and correct and incorporated
herein by reference.
Section 2. The City Council hereby authorizes the
Mayor and City Administrator to:
• Sign letters of support of the plan proposed by the OMA Taskforce on
Homelessness;
• Speak with state legislators, the Governor, the Governor's staff, or other
state government officials in support of the plan proposed by the OMA
Taskforce on Homelessness; and,
• Provide testimony, either written or verbal, to the Oregon Legislature in
support of the plan proposed by the OMA Taskforce on Homelessness.
Section 3. The City Council recognizes and acknowledges that the plan
proposed by the OMA Taskforce on Homelessness may be subject to
amendment, and provided the spirit of the plan (direct allocation of funding
to cities and/or capital funds directed to Oregon cities) is maintained, the
authorization provided by Section 2 is applicable.
Section 4. This Resolution will take effect upon adoption.
Approved as to form:
City Attorney Date
Approved:
Frank Lonergan, Mayor
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST:
Heather Pierson, City Recorder
Page 1 - Council Bill No. 3201
Resolution No. 2202
36
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Pri,a�<;rrt rr rf aA'!R7
December 12, 2022
TO: Honorable Mayor and City Council (acting in its capacity as the
Local Contract Review Board) through City Administrator
FROM: Curtis Stultz, Public Works Director
SUBJECT: Award a Contract for Software (Cityworks) and Implementation
services to Azteca Systems, LLC, and Timmons Group, Inc.
RECOMMENDATION:
Award a Contract for software and implementation services for the Asset
Management software (Cityworks) to Azteca Systems, LLC, and Timmons Group,
Inc. in the amount of $270,590, and authorize the City Administrator to sign the
Agreement.
BACKGROUND:
The City's existing Asset Management software systems consists of three separate
software programs and was implemented over twenty-two years ago in 2001 . Over
time, knowledge of these programs has dwindled with retirements and new
employees replacing key staff, resulting in minimal transfer of institutional
knowledge taking place. Therefore, it is now time for the integration of these three
systems into one platform integrating new technology and implementing public
direct reporting to increase overall efficiencies and public reporting of known
hazards and issues. An important goal for adopting the Cityworks software is to
address the requirements needed to stay compliant with certain DOT grants,
Designated Management Agency (DMA), for stormwater, DEQ, OHA, and for
purposes of inventory and maintenance record keeping, including tracking life
cycle costs of all equipment and assets of the City of Woodburn.
Staff utilized a provision for a permissive cooperative procurement selection
method to solicit the software and implementation services on the basis of a formal
Request for Proposal (RFP) process already undertaken by Washington County.
Washington County's proposals were reviewed in accordance with the RFP
guidelines and state requirements (ORS 27913.060 and 279A.215). After
collaboration with pertinent City staff, a decision was reached to similarly engage
Agenda Item Review: City Administrator_X City Attorney_X Finance_X_
37
Honorable Mayor and City Council
December 12, 2022
Page 2
and negotiate a contract for services with Washington County's selected
contractors: Azteca Systems, LLC and Timmons Group, Inc.
Contracts from both company were submitted for review by the City based on
population equivalencies as outlined in the Washington County RFP.
DISCUSSION:
Azteca Systems, LLC and Timmons Group Inc. are both well-qualified firms with the
technical expertise to deliver and implement the software. The negotiated
contracts for software & Implementation services to compete this project is in the
amount of $270,590.
The procurement process for soliciting these services and the contract award is in
conformance with public contracting laws of the State of Oregon as outlined in
ORS Chapters 279A and 279B and public contracting rules and regulations of the
City of Woodburn. Therefore, staff is recommending that the contract be awarded
accordingly on the basis of the cooperative procurement provision of Washington
County's contract.
FINANCIAL IMPACT:
The Contract Agreement will be funded from the approved 2022/23 fiscal year
budget from the following departments, public works, transit and parks. The
remainder will be proposed in the 2023/24 fiscal year budget.
38
�'I'1 r I Iii♦ r}
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December 12, 2022
TO: Honorable Mayor and City Council (acting in its capacity as the
Local Contract Review Board) through City Administrator
THROUGH: Martin Pilcher, Chief of Police
FROM: Andy Shadrin, Lieutenant
SUBJECT: Leasing Specialists, LLC. Contract Award
RECOMMENDATION:
Award a police vehicle lease contract to Leasing Specialists, LLC. in the amount
of $337,168.53 (total contract price over the next four years) and authorize the
City Administrator to sign the police vehicle lease contract.
BACKGROUND:
The Police Department currently has five patrol vehicles assigned to the patrol
division and one unmarked administrative police vehicle that are now five years
old and due for replacement, because of the mileage and additional service
needs. The Police Department is wanting to lease six 2022 Ford Explorers.
DISCUSSION:
Pursuant to ORS 279A.215, the City may utilize a price agreement established
through a permissive cooperative procurement to award a contract for goods
and services. This process is in lieu of the City pursuing its own formal competitive
selection process.
Employing the Oregon Cooperative Purchasing Program, which provided
established competitive price quotes for Ford vehicle leases, the City identified
Leasing Specialists, LLC., as a suitable vendor for leasing police vehicles. Leasing
Specialists, LLC., was able to offer the vehicle lease to the City at the Oregon
State contracted price with a competitive interest rate and stipulate to the ability
to take delivery and make the first payment during the 2022/2023 fiscal year. The
Agenda Item Review: City Administrator_x City Attorney_x_ Finance—x-
39
Mayor and City Council
December 12, 2022
Page 2
Police Department will be leasing six vehicles (6 Ford Explorers) through this
program. The pricing also includes all of the necessary equipment for all of the
vehicles mentioned.
FINANCIAL IMPACT:
The City will pay a total vehicle lease rate of $91,426.00 per year for the next four years
($337,168.53, total contract price).The Police Department's existing budget will cover the
expenses.
40
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December 12, 2022
TO: Honorable Mayor and City Council through City Administrator
FROM: Chris Kerr, Community Development Director
SUBJECT: Initiation of quasi-judicial application for annexation of public right-
of-way at the intersection of Parr Road and Butteville Road
RECOMMENDATION:
Authorize staff to prepare and file a land use application on behalf of the City for
Annexation (ANX) and Zoning Designation (rezoning to SWIR) for portions of right-
of-way (ROW) around Butteville Road and Parr Road.
BACKGROUND/ DISCUSSION:
Since the September 26, 2022, City Council direction to staff to explore the
process of annexing and transferring jurisdiction of the Parr/Butteville Road
intersection to the City of Woodburn, staff convened several meetings with
Marion County to discuss future traffic impacts, mitigation, and short and long-
term improvements to Butteville Road (a County-maintained road) between
Newberg Highway to the north (State Route 219) and the intersection with
Parr Road to the south (also a County-maintained road in this area). Recently,
Marion County hired a consultant to examine options to address the
geometric limitations and existing sight distances at the Butteville/Parr Road
intersection.
City staff have discussed both interim and long-term improvements to the
Butteville/Parr Road intersection which may include:
Traffic control devices along Butteville Road between State Route 219 and the
current Parr Road intersection, including reduction of travel speeds.
Modify intersection to address existing sight distance and geometric limitations,
including a critical relocation of the current intersection further south to connect
to a future southern arterial at the future southern UGB/ city limits; and/or,
a) Urban Growth Boundary Expansion and annexation of the Southwest
Industrial Reserve (SWIR) currently identified as an Urban Reserve
Area (URA) (Attachment `A') to meet the City's population growth
and future employment land needs which will impact traffic
Agenda Item Review: City Administrator_x_ City Attorney--,x-
41
Honorable Mayor and City Council
December 12, 2022
Page 2
improvements and proportional share impact costs that can be
collected to mitigate and address improvements in this area.
Annexation of the right-of-way into the city limits is the first of many steps to help
expedite these longer-term solutions and expand funding sources to aid in future
improvements.
Similar to other private property owner/applicant-initiated Annexation and
Zoning Designation applications, public hearings before the Planning Commission
and City Council will be required (hearing dates to be determined).
The request tonight is simply to pass a motion authorizing staff to file the land use
applications for the annexation and rezoning.
The proposed land use application for Annexation and Zone Designation is
necessary to allow the City to participate in future transportation solutions.
However, the land use action does not require nor obligate the City to any action
until annexation and potential jurisdictional transfer of the public right-of-way
occurs, if applicable, at some potential future date.
Following the annexation, staff will prepare a Resolution for Council consideration,
which would convey jurisdictional control of the annexed ROW, as well as portions
of Butteville Road, to the City.
FINANCIAL IMPACT:
A professional survey and legal description of the area will be necessary. Staff
estimates this cost to be between $15,000- $20,000. This cost is expected to be
recouped from proportionate share contributions made by developers as
development activity occurs in this area.
Attachments:
1 . Attachment A: Urban Reserve Area with general area to be annexed
42
Honorable Mayor and City Council
December 12, 2022
Page 3
ATTACHMENT A
i
Approximate location of ;orx
ROW to be annexed
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December 12, 2022
TO: Honorable Mayor and City Council (acting in its capacity as the
Local Contract Review Board) through City Administrator
FROM: Kathleen McClaskey, Transit Manager
SUBJECT: Vehicle Purchase Price Increase
RECOMMENDATION:
Authorize the City Administrator to accept a purchase price increase for two Cut-
A-Way vehicles from Creative Bus Sales. The new purchase price will be $344,640,
an increase of $62,376 above the original, authorized purchase amount of
$282,264.
BACKGROUND:
On March 14, 2022, the Woodburn City Council authorized the purchase of two
Cut-A-Way vehicles from Creative Bus Sales for use in the City's transit routes. The
City's Transit Division had identified a need to replace two of the oldest Cut-A-
Way transit vehicles in its fleet, a 2008 Ford and 2011 Chevy Cut-A-Ways, driven
on the City's Dial-A-Ride paratransit routes. Both vehicles exceed the Oregon
Department of Transportation's (ODOT) useful life standard of five years. In recent
years, the Cut-A-Ways had significant and costly repairs that contributed to a
replacement need. Staff completed an ODOT-approved vehicle procurement
process for the two cut-a-ways and the ARBOC Spirit of Independence, sold
through Creative Bus Sales, was determined to be the best vehicle make and
model for the Transit Division's need.
Following the March 14 City Council meeting, the vehicle order was placed with
the vendor. During the pandemic, manufacturing equipment shortages caused
widespread delays in vehicles production. In the past month, the manufacturer
informed the vendor that due to chassis supply shortages and model
changeovers of the cut-a-way vehicles, the manufacturer's costs had increased
and would be passed on to potential buyers. To continue with the vehicle order,
the City must authorize a new purchase price of $344,640.
Agenda Item Review: City Administrator_x City Attorney_x_ Finance_x_
44
Honorable Mayor and City Council
December 12, 2022
Page 2
DISCUSSION:
The increase to the original purchase price is within the allowable scope of the
Oregon Department of Transportation's (ODOT) vehicle procurement program.
FINANCIAL IMPACT:
The purchase price for the two vehicles will be $344,640. The City will use ODOT-
administered Statewide Transportation Improvement Funds (STIF) for the
purchase. The City may also defray the new cost with additional grant funding.
Vehicle expenditures will also include snow tires and vehicle graphics estimated
at $13,000 or less. The City will use STIF funds for these purchases.
The new vehicles are estimated to be delivered and purchased in the fall of 2023.
Attachments
-Creative Bus Sales' Buyer's Order Contract, revised November 22, 2022
-ARBOC Spirit of Independence Floor Plan
45
Creative Bus Sales Phone:425.609.1500
0* Creative Bus Sales 7197 S Tull Rd Fax:425.609.1501
Canby,OR 97013 www.creativebussales.com
Buyer's Order Contract
Date: November 22,2022 1 Unit#(s): 1708234, 1708235
Customer Name: City of Woodburn
Contact: Kathleen McClaskey Phone: 503.982.5245
Address: 270 Montgomery St. Fax:
City,State,Zip: Woodburn, OR 97071 E-Mail: kathleen.mcclaske ci.woodburn.or.0
Customer ID: Salesperson: Ken Jarmer
Ship To Address: Attn: Kathleen McClaskey-Woodburn Transit-202 Young St.
Ship To Address Cont'd: Woodburn, OR 97071
Ship To Phone: 503.982.5245 IShip To Email: I kathleen.mcclaskey@ci.woodburn.or.us
Finance Source: Contact:
Address: Phone:
City,State,Zip: County:
Description of Vehicle: jArboc Spirit of Independence
VIN#:
Engine Type: Gas FOB Terms: Shipping
Number of Passengers: 10 Wheelchair Positions: 2
Estimated Delivery Date: September 30,2023 Payment Terms: Per Contract Terms
Unit Price $ 173,047.00
Delivery $ -
Possession State: OR Incentive(Non-Taxable) $ (600.00)
Rebates(Taxable) $ (1,000.00)
Doc Prep Fee(Taxable) $ -
Base Selling Price $ 171,447.00
Total Taxable Amount $ 165,947.00
Sales Tax*(Estimated) $ 829.74
0.500% OR-Vehicle Privilege Tax $ -
Notes: Oregon Trip Permit: $ 43.00
*The tax and fees reflected on this agreement are based on the regulations applicable at $
the time of drafting this contract.The actual amounts due will be based on the
regulations applicable at the time title for each vehicle transfer. DMV Fees*(Estimated) $ -
Sales tax estimate is calculated based on the location in which the customer registers the DMV Electronic Filing Fee $ -
vehicle.
All rebates and incentives will be signed over to Creative Bus Sales. Tire Fee $ -
California State Tire Fee of$1.75 per tire applies to all new vehicle purchase or leases. Fees Sub-Total $ 43.00
Total Price Per Unit $ 172,319.74
Quantity 2
Contract Total $ 344,639.48
0.00
Customer Net Trade
Customer Deposit
Balance Due $ 344,639.48
Remit To: 9365 Counselors Row, Suite 112, Indianapolis, IN 46240
Version 2.0 5/25/2022 1 of 3
46
Terms and Conditions:
1. DEPOSIT. If indicated above, Customer Deposit is due at the time of signing this order contract. The balance due indicated above is due
before vehicle(s) will be released to the Buyer. If the vehicle(s) is not accepted by the Buyer, the vehicle will be available for sale to other
buyers.The vehicle(s)will not be titled to the Buyer until the contract total indicated above plus any interest charges indicated herein are paid in
full. There is no "cooling off' or other cancellation period for vehicle sales. Therefore, you cannot later cancel this contract without the
agreement of the Dealership, or for legal cause.
2. DEALER NOT AGENT OF MANUFACTURER. Dealer is not the agent of the manufacturer. Dealer is not responsible for changes by the
manufacturer in the price, available rebate, design or accessories of specially ordered vehicles. If Dealer's price increases on a specially
ordered vehicle, or if a rebate to be received by Dealer is reduced or eliminated, the Buyer's price will be increased by a like amount. If Buyer is
dissatisfied with the increase, Buyer may cancel this order and Buyer's deposit and trade-in or the actual cash value of the trade-in, if sold,
minus any loan, will be refunded. Buyer understands that manufacturer may, from time to time, change the model, design, or other elements,
including the parts and accessories, in the vehicle and at any time a manufacturer makes such changes, neither Dealer nor manufacturer are
obligated to make the same changes to Buyer's vehicle, even if such changes are made prior to delivery of the vehicle.
3. DELAYS. Buyer will not hold Dealer liable for any delay caused by the vehicle or any component part manufacturer, accidents, strikes, fires,
Acts of God, or any other cause beyond Dealer's control.
4. BUYER'S INSPECTION AND ACCEPTANCE OF VEHICLE. Buyer understands that damage may have occurred to the vehicle at the
manufacturer(s)' factory, during transport to Dealer, or while in Dealer's possession, on Dealer's premises, or at a show or promotional event.
Buyer acknowledges that such damage to the vehicle, if any occurred, is typically corrected by the factory or repaired by the Dealer prior to
delivery. Upon taking delivery of the vehicle, Buyer acknowledges: (i)having received ample opportunity for, and actually inspecting the vehicle
as fully as Buyer desires and (ii)utilizing and relying solely upon Buyer's own judgment to inspect and determine that the vehicle is of adequate
quality, merchantable, and otherwise fit for the purposes intended by Buyer such that Buyer accepts the vehicle in its condition as of the date
Buyer signs the front page of this Agreement. Buyer further acknowledges that Buyer did not make Dealer aware, and that Dealer was unaware,
implicitly or expressly, of any particular purpose intended by Buyer for the Bus. Consequently, Buyer has not relied upon Dealer's skill or
judgment in the selection or delivery of the vehicle. Buyer acknowledges that Dealer has not made any representation regarding the vehicle's
condition, history, status, prior usage, quality of or regularity of care or servicing, nor the existence of prior damage and/or repair of damage
except as required by law.
5. IF NOT A CASH TRANSACTION. IF YOU ARE FINANCING THIS VEHICLE, PLEASE READ THIS NOTICE: YOU ARE PROPOSING TO
ENTER INTO A RETAIL INSTALLMENT SALES CONTRACT WITH THE DEALER. PART OF YOUR CONTRACT INVOLVES FINANCING
THE PURCHASE OF YOUR VEHICLE. IF YOU ARE FINANCING THIS VEHICLE AND THE DEALER INTENDS TO TRANSFER YOUR
FINANCING TO A FINANCE PROVIDER SUCH AS A BANK, CREDIT UNION OR OTHER LENDER, YOUR VEHICLE PURCHASE
DEPENDS ON THE FINANCE PROVIDER'S APPROVAL OF YOUR PROPOSED RETAIL INSTALLMENT SALES CONTRACT. IF YOUR
RETAIL INSTALLMENT SALES CONTRACT IS APPROVED WITHOUT A CHANGE THAT INCREASES THE COST OR RISK TO YOU OR
THE DEALER,YOUR PURCHASE CANNOT BE CANCELLED. IF YOUR RETAIL INSTALLMENT SALES CONTRACT IS NOT APPROVED,
THE DEALER WILL NOTIFY YOU VERBALLY OR IN WRITING.YOU CAN THEN DECIDE TO PAY FOR THE VEHICLE IN SOME OTHER
WAY OR YOU OR THE DEALER CAN CANCEL YOUR PURCHASE. IF THE SALE IS CANCELLED, YOU NEED TO RETURN THE
VEHICLE TO THE DEALER WITHIN 24 HOURS OF VERBAL OR WRITTEN NOTICE IN THE SAME CONDITION IT WAS GIVEN TO YOU,
EXCEPT FOR NORMAL WEAR AND TEAR. ANY DOWN PAYMENT OR TRADE-IN YOU GAVE THE DEALER WILL BE RETURNED TO
YOU. IF YOU DO NOT RETURN THE VEHICLE WITHIN 24 HOURS OF VERBAL OR WRITTEN NOTICE OF CANCELLATION, THE
DEALER MAY LOCATE THE VEHICLE AND TAKE IT BACK WITHOUT FURTHER NOTICE TO YOU AS LONG AS THE DEALER
FOLLOWS THE LAW AND DOES NOT CAUSE A BREACH OF THE PEACE WHEN TAKING THE VEHICLE BACK.
6. TITLE: ODOMETER STATEMENT. Title to the Bus will remain with Dealer until the agreed upon purchase price is paid in full in cash or
Buyer has signed a retail installment contract and it has been accepted by a bank or finance company, at which time title shall pass to Buyer
even though the actual delivery of the Bus may be made at a later date. Buyer agrees that no statement has been made as to the number of
miles on any new, used, or demo vehicles, except as set forth in the odometer mileage statement as provided by the Federal Odometer Law
and on the face of this Agreement as required under state law which does not constitute a warranty,express or implied, or a contractual term of
this Agreement as required under state law which does not constitute a warranty, express or implied, or a contractual team of this Agreement.
Buyer acknowledges receipt of such Federal Odometer Statement.
7. TRADE-IN. If Buyer is trading in a vehicle, Buyer will give Dealer the original bill of sale or the title to the trade-in. Buyer promises that any
trade-in which Buyer gives in this purchase transaction is owned by Buyer free of any lien or other claim except as noted on the other side of
this Agreement. Buyer promises that all taxes of every kind levied against the trade-in have been fully paid. If any government agency makes a
levy or claims a tax lien or demand against the trade-in, Dealer may, at Dealer's option, either pay it and Buyer will reimburse Dealer on
demand, or Dealer may add that amount to this Agreement as if it had been originally included. Any trade-in delivered by Buyer to Dealer in
connection with this Agreement shall be accompanied by documents sufficient to enable the Dealer to obtain a title to the trade-in in accordance
with applicable state law. Buyer warrants that the trade-in is or will be properly titled to Buyer and/or Buyer has the right to sell or otherwise
convey the trade-in and the trade-in has never been a salvaged, reconditioned or rebuilt, flooded or a lemon buyback, and the trade-in is free
and clear of all liens or encumbrances except as may be noted on the front of this Agreement.
8. REAPPRAISAL OF TRADE-IN. If Buyer's initial trade-in value is determined by anything other than a physical appraisal by Dealer, Dealer
may later reappraise and amend the value of the trade-in allowance at such time Dealer has the opportunity to perform a physical appraisal of
the trade-in.This physical appraisal will then determine the actual trade-in allowance provided on the front side of this Agreement.
Version 2.0 5/25/2022 2 of 3
47
9. FAILURE TO COMPLETE PURCHASE. Buyer agrees to pay the balance owed on the terms and accept delivery of the Bus within forty-eight
(48)hours after being notified that the Bus is ready for delivery. Failure to timely accept delivery by Buyer shall give Dealer the right to dispose
of any trade-in, trading any cash consideration received as a deposit and retaining the same, and at Dealer's option, the right to retain any
deposit and pursue any other remedy available under the law to adequately compensate Dealer's incidental and consequential damages and all
other damages, costs, expenses, or losses incurred by Dealer because Buyer failed to complete this purchase. If Dealer paid any negative
equity balance on the trade-in, Buyer shall pay to Dealer the amount paid on Buyer's behalf. If Dealer brings an action or involves an attorney to
enforce the terms of this section, Buyer agrees to pay Dealer's reasonable attorneys'fees, court costs, and other expenses incurred in pursuing
such action.
10. EXCLUSION OF INCIDENTAL AND CONSEQUENTIAL DAMAGES. Incidental and consequential damages arising out of the sale, use,
servicing and/or quality of this Bus, including, but not limited to, any loss of use, loss of time, inconvenience, aggravation, loss of
wages/earnings/income, fuel/transportation expenses, hotel/motel costs, insurance, storage, rental or replacement, altered or cancelled
trips/vacations,the cost of any food/meals and any other incidental and consequential damages are specifically excluded and Dealer specifically
disclaims liability for any such incidental and/or consequential damages. Buyer acknowledges that Buyer shall not seek or recover such
incidental or consequential damages from Dealer. Buyer acknowledges this disclaimer of incidental and consequential damages is independent
of and shall survive any failure of the essential purpose of any warranty or remedy.
11. NON-DEALER WARRANTY(S) (IF APPLICABLE). Buyer understands and agrees that manufacturer(s)' written warranties, if any are
applicable to this Bus, were fully and conspicuously disclosed in writing by Dealer, by Dealer disclosing and providing any such written
instruments to Buyer prior to Buyer signing the front side of this Agreement and Buyer acknowledges having physically received such written
instruments. Buyer acknowledges that Dealer is not an agent of the manufacturer and that Dealer has not represented or misrepresented the
terms of any applicable manufacturer(s)' written warranties because either (i) Buyer has read to Buyer's satisfaction the actual terms of any
such written instruments,which expressly state the coverage, application period, conditions, and exclusions or(ii) Buyer has voluntarily chosen
not to read such warranties.
12. TAXES, INSURANCE. Buyer shall be liable for all sales, use, or other taxes of a similar nature applicable to the transaction unless such
payment is otherwise prohibited by law. Buyer assumes responsibility to cover the Bus described on the front of this Agreement with necessary
and proper insurance coverage and assumes all legal liability arising from the operation of the Bus from the time of delivery. Buyer understands
that Buyer is not covered by insurance on the Bus until Buyer's insurance company accepts coverage on the Bus. Buyer agrees to hold Dealer
harmless from any and all claims due to loss or damage prior to Buyer's insurance company accepting coverage on the Bus.
13. CHOICE OF LAW AND VENUE, FEES. Any controversy, dispute or claim arising out of or relating to this Agreement or breach thereof
shall be interpreted under the laws of the state in which Dealer is located and venue will be in the state and county in which Dealer is located or
the applicable federal court. If Dealer brings a legal action to enforce or interpret this Agreement and prevails, Buyer shall pay Dealer's
reasonable attorneys' fees and costs incurred in such action. If Buyer brings an action based on this Agreement and does not prevail, Buyer
shall pay Dealer's reasonable attorneys'fees and costs incurred in the defense of such action or any part thereof.
14. WAIVER OF JURY TRIAL; CLASS ACTIONS. Buyer agrees that any controversy, dispute or claim arising out of or relating to this
Agreement or breach thereof will be decided by a judge, rather than a jury. Buyer further agrees in connection with this purchase to waive
Buyer's right to participate as a class member in any class action lawsuit that might be brought against Dealer.
15. SEVERABILITY. Buyer and Dealer agree that each portion of this Agreement is such that if any term, provision or paragraph is found to be
invalid, voidable, or unenforceable for any reason, such provision or paragraph may be severed and all other portions of this Agreement shall
remain valid and enforceable.
17. ENTIRE AGREEMENT/NO RELIANCE. The written terms on the front and reverse side of this Contract comprise the entire agreement
between Buyer and Dealer, and Buyer has read and understands the front and reverse side of this Agreement. No verbal, unwritten, electronic
or other communication of any nature not contained in this Agreement was relied upon by Buyer, became part of the basis of Buyer's bargain, or
is enforceable by Buyer against Dealer even if alleged or determined to constitute fraud, fraudulent inducement, or fraudulent misrepresentation
and no such verbal, unwritten, electronic, or other communication shall invalidate this Agreement or any written provision herein, or serve as
grounds for Buyer's rejection, rescission, or revocation of acceptance of this Agreement or this Vehicle, such that Buyer cannot seek or obtain
any statutory, legal, equitable or other relief against Dealer as a result thereof. Buyer acknowledges and agrees that all discussions,
negotiations, advertisements, representations, and affirmations of fact in any format, whether verbal,written, electronic or otherwise, which are
not written in this Agreement,were not relied upon by Buyer, are not included in this Agreement, and are not enforceable against Dealer.
Buyers Signature:
Creative Bus Sales: 11/22/2022
CBS Signature
Version 2.0 5/25/2022 3 of 3
48
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OFFI Iii♦ r�}
B V'
December 12, 2022
To: Honorable Mayor and City Council through City Administrator
From: Chris Kerr, Community Development DirectorCd.'r
Subject: Briefing on the Community Development Director's approval of a
Preliminary Partition and Street Exception application package for
3099 N. Pacific Hwy (PAR 22-03 & EXCP 22-08)
RECOMMENDATION:
Staff recommends no action and briefs the Council on this item pursuant to
Woodburn Development Ordinance (WDO) Section.4 02 02.. The Council may call
up this item for review if desired and, by majority vote, initiate a review of this
decision.
BACKGROUND:
The subject property is approximately 20.4 acres and within the Industrial Park (IP)
zone. Existing development on site includes an industrial manufacturing building.
The applicant applied for Preliminary Partition PAR 22-03 in order to partition the
lot into three parcels. A Street Exception application was also included to request
to maintain the existing street improvements along Highway 99E. No additional
development is proposed at this time.
Agenda Item Review: City Administrator_x_ City Attorney_x
50
7
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Aerial image of the subject property.
..................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
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Approved partition plan.
51
OFFI Iii♦ r�}
B V'
December 12, 2022
To: Honorable Mayor and City Council through City Administrator
From: Chris Kerr, Community Development Director ' ',
Subject: Briefing on the Planning Commission decision regarding a Design
Review, Street Exception, and Variance application package for
"Woodburn II Assisted Living Facility" at 2355 N. Boones Ferry Rd (DR
22-03, EXCP 22-02, & VAR 22-04)
RECOMMENDATION:
Staff recommends no action and briefs the Council on this item pursuant to
Woodburn Development Ordinance (WDO) Section.4 02 02.. The Council may call
up this item for review if desired and, by majority vote, initiate a review of this
decision.
BACKGROUND:
The Planning Commission held a public hearing on December 8, 2022 and
unanimously approved the Design Review (DR), Street Exception (EXCP), and
Variance (VAR) application package with the conditions recommended by staff
through the staff report. No individuals testified in opposition.
The subject property, 2355 N. Boones Ferry Rd, is an undeveloped 1 .59-acre
property in the Medium Density Residential (RM) zoning district and is under the
same ownership as the adjacent Heartwood Place Memory Care site to the south.
The approved project is a two-story, 46-unit assisted living facility with site
landscaping and parking improvements. In addition to the resident units, the
facility will provide a wide range of indoor and outdoor common spaces. Access
is shared with the adjacent property to the south. The Commission approved the
applicant's Street Exception requests to maintain the existing sidewalk
configuration for N. Boones Ferry Road and Country Club Road, as well as the
applicant's Variance request to maintain the existing bike lane along Country
Club Road in lieu of an on-street parking lane.
Agenda Item Review: City Administrator_x_ City Attorney_x
52
1
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Aerial view of the subject property
.................................................................................................................................................................................................................................................................................................................................................................
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Site plan
53
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Proposed Heartwood Assisted Livhi
U 1�
t >r
Existing Heartwood Memory Care
Artistic rendering
54
OFFI Iii♦ r�}
B V'
December 12, 2022
To: Honorable Mayor and City Council through City Administrator
From: Chris Kerr, Community Development Director ' ',
Subject: Briefing on the Planning Commission decision regarding a Design
Review and Street Exception application package for "Unitus
Community Credit Union" at 2951 Stacy Allison Way (DR 22-13 & EXCP
22-10)
RECOMMENDATION:
Staff recommends no action and briefs the Council on this item pursuant to
Woodburn Development Ordinance (WDO) Section.4 02 02.. The Council may call
up this item for review if desired and, by majority vote, initiate a review of this
decision.
BACKGROUND:
The Planning Commission held a public hearing on December 8, 2022 and
unanimously approved the Design Review (DR) and Street Exception (EXCP)
application package with the conditions recommended by staff through the staff
report. No individuals testified in opposition.
The subject property, 2951 Stacy Allison Way, is an undeveloped 1 .25-acre
property in the Commercial General (CG) zoning district and the Interchange
Management Area (IMA) overlay district. The approved project is a three-story,
16,500 square foot office building with site landscaping and parking
improvements. The Commission also approved the applicant's Street Exception
request to modify the street improvement requirements for the frontage on Stacy
Allison Way.
In addition to normal System Development Charges, the applicant will be paying
a second transportation SDC specific to the IMA overlay district. The applicant will
also be making a proportionate share contribution of $20,000 to study the Stacy
Agenda Item Review: City Administrator_x_ City Attorney_x
55
Allison Way / Evergreen Road intersection and a $11,000 contribution to the
Woodburn Transit Agency.
7"V.5
Aerial view of the subject property (north is up)
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Site plan (north is to the left)
56
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57