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November 14, 2022 Agenda ERIC SWENSON,MAYOR CITY OF WOODBURN DEBBIE CABRALES,COUNCILOR WARD I ALICE SWANSON,COUNCILOR WARD II CITY COUNCIL AGENDA ROBERT CARNEY,COUNCILOR WARD III SHARON SCHAUB,COUNCILOR WARD IV AMENDED MARY BETH CORNWELL,COUNCILOR WARD V BENITO PUENTE JR.,COUNCILOR WARD VI NOVEMBER 14, 2022- 7:00 P.M. CITY HALL COUNCIL CHAMBERS-270 MONTGOMERY STREET 1. CALL TO ORDER AND FLAG SALUTE 2. ROLL CALL 3. ANNOUNCEMENTS AND APPOINTMENTS Announcements: A. City Hall and the Library will be closed November 24 and 25 for the Thanksgiving Holiday. The Aquatic Center, and Transit Services will be closed on November 24. 4. COMMUNITY/GOVERNMENT ORGANIZATIONS None. 5. PROCLAMATIONS/PRESENTATIONS Proclamations: None. Presentations: A. Woodburn Masonic Lodge B. Pavement Maintenance Program 6. COMMUNICATIONS None. 7. BUSINESS FROM THE PUBLIC - This allows the public to introduce items for Council consideration not already scheduled on the agenda. This facility is ADA accessible. If you need special accommodation, please contact the City Recorder at 503-980-6318 or Statewide To//Free Relay (800) 735-1232, at least 48 hours prior to this meeting. Si usted necesita asistencia especial, comuniquese al 503-980-6322 o a la linea telef6nica gratuita, (800) 735-1232, con un minimo de 48 hors, antes de la reuni6n. **Habra int6rpretes disponibles para aquellas personas clue no hablan Ingl6s, previo acuerdo. Comuniquese al (503) 980-6322.** November 14, 2022 Council Agenda Page i 8. CONSENT AGENDA - Items listed on the consent agenda are considered routine and may be adopted by one motion. Any item may be removed for discussion at the request of a Council member A. Woodburn City Council Meeting minutes of October 24, 2022 1 Recommended Action: Approve the minutes. B. Liquor License Application for Super Mercado Las Tarascas 4 Recommended Action: Recommend that the OLCC approve the Liquor License Application for Super Mercado Las Tarascas. C. Liquor License Application for Woodburn Lanes 6 Recommended Action: Recommend that the OLCC approve the Liquor License Application for Woodburn Lanes. D. Building Activity for October 2022 8 Recommended Action: Receive the report. E. Acceptance of a Public Utility Easement at 333 South Woodland 9 Avenue from Do It Best Corporation (Tax Lot 052W 110000101) Recommended Action: Accept a Public Utility Easement granted by Do It Best Corporation, for real property at 333 South Woodland Avenue, Tax Lot 052W 110000 101 . 9. TABLED BUSINESS None. 10. PUBLIC HEARINGS None. 11. GENERAL BUSINESS-Members of the public wishing to comment on items of general business must complete and submit a speaker's card to the City Recorder prior to commencing this portion of the Council's agenda. Comment time may be limited by Mayoral prerogative. A. Parks and Recreation Master Plan Update 15 Recommended Action: Award a contract for the Parks and Recreation Master Plan Update Project to Conservation Technix Inc. in the amount of $139,590.00 and authorize the City Administrator to execute the agreement. November 14, 2022 Council Agenda Page ii B. Additional Contingency Funds for the West Hayes Street Improvements 55 Project Recommended Action: Authorize an additional $200,000 in contingency funds for the ongoing West Hayes Street Improvements Project. 12. OTHER BUSINESS None. 13. PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS - These are Planning Commission or Administrative Land Use actions that may be called up by the City Council. A. Briefing on the Community Development Director's approval of a 56 Preliminary Partition and Street Exception application package for 156 D Street (PAR 22-02 & EXCP 22-05) Recommended Action: Staff recommends no action and briefs the Council on this item pursuant to Woodburn Development Ordinance (WDO) Section 4.02.02. The Council may call up this item for review if desired and, by majority vote, initiate a review of this decision. B. Briefing on the Planning Commission approval of a Variance application 58 for AWARE Foodbank at 152 Arthur Street (VAR 22-10) Recommended Action: Staff recommends no action and briefs the Council on this item pursuant to Woodburn Development Ordinance (WDO) Section .4 0202.. The Council may call up this item for review if desired and, by majority vote, initiate a review of this decision. C. Briefing on the Planning Commission approval of a Design Review,Street 60 Exception, and Variance application package for "Woodburn Apartments" at 119 N. Pacific Hwy (DR 22-05, EXCP 22-07, & VAR 22-06) Recommended Action: Staff recommends no action and briefs the Council on this item pursuant to Woodburn Development Ordinance (WDO) Section ,,02 02.. The Council may call up this item for review if desired and, by majority vote, initiate a review of this decision. D. Call-Up Briefing: Planning Commission decision on a Planned Unit 63 Development & Subdivision application package for Mill Creek Meadows at 1490 Brown St (PUD 22-01 & SUB 22-01) Recommended Action: Staff briefs the Council on this item pursuant to Woodburn Development Ordinance (WDO) Section 4.02.02. (The Council may call up this item for review if desired and, by majority vote, initiate a review of this Commission decision.) 14. CITY ADMINISTRATOR'S REPORT November 14, 2022 Council Agenda Page iii 15. MAYOR AND COUNCIL REPORTS 16. EXECUTIVE SESSION None. 17. ADJOURNMENT November 14, 2022 Council Agenda Page iv COUNCIL MEETING MINUTES OCTOBER 24, 2022 DATE COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, OCTOBER 24, 2022 CONVENED The meeting convened at 7:00 p.m. with Mayor Swenson presiding. ROLL CALL Mayor Swenson Present Councilor Carney Present Councilor Cornwell Present Councilor Schaub Present Councilor Swanson Present Councilor Puente Present Councilor Cabrales Present Staff Present: City Administrator Derickson, City Attorney Shields,Assistant City Administrator Row, Police Chief Pilcher, Community Development Director Kerr, Finance Director Turley, Human Resources Director Gregg, Economic Development Director Johnk, Special Projects Director Wakely, Community Services Director Cuomo, Officer Ponce, Public Affairs and Communications Coordinator Moore, City Recorder Pierson ANNOUNCEMENTS Mayor Swenson announced that City Hall and the Library will be closed on November 11 in observance of Veterans Day. Transit and the Aquatic Center will be open normal hours. PRESENTATIONS Non-Discretionary Investment Advisory Services — Lauren Brant, Managing Director at PFM Asset Management,provided a presentation on PFM Asset Management and how they will provide investment services and assist the City in maximizing its return on investment and ensuring the investment policy of the City is followed. Safety Compass/Center for Hope & Safety - D. Howden with the Center for Hope and Safety provided training on sexual assault dynamics. Esther Nelson-Garrett, founder of Safety Compass provided a presentation on sex trafficking. Woodburn Police Department Purple Heart Award - Police Chief Marty Pilcher awarded the Woodburn Police Department's Purple Heart Award to Officer Ponce for the injuries he sustained on April 25, 2022, while working with the Marion County Interagency SWAT team. Mayor Swenson called for a short break. CONSENT AGENDA A. Woodburn City Council Meeting minutes of October 10, 2022, B. Woodburn City Council Meeting Executive Session minutes of October 10, 2022, C. City Council Holiday Meeting Schedule, D. Liquor License Application for Casa De Caldos, E. Acceptance of a Public Water Line Easement at 225 S. Pacific Highway, Woodburn, OR 97071 (Tax Lots 051 W 18DA01100 and 051 W 18DA01101), Page 1 - Council Meeting Minutes, October 24, 2022 1 COUNCIL MEETING MINUTES OCTOBER 24, 2022 F. Crime Statistics through September 2022. Carney/Schaub... adopt the Consent Agenda. The motion passed unanimously. COUNCIL BILL NO. 3197 - A RESOLUTION ADOPTING A SUPPLEMENTAL BUDGET AND MAKING APPROPRIATIONS FOR FY 2022-2023 Carney introduced Council Bill No. 3197. City Recorder Pierson read the bill by title only since there were no objections from the Council. City Administrator Derickson provided a staff report. On roll call vote for final passage, the bill passed unanimously. Mayor Swenson declared Council Bill No. 3197 duly passed. COUNCIL BILL NO. 3198 - A RESOLUTION AUTHORIZING THE TRANSFER OF APPROPRIATIONS WITHIN THE GENERAL FUND FOR THE FISCAL YEAR 2022- 2023 Carney introduced Council Bill No. 3198. City Recorder Pierson read the bill by title only since there were no objections from the Council. City Administrator Derickson provided a staff report. On roll call vote for final passage, the bill passed unanimously. Mayor Swenson declared Council Bill No. 3198 duly passed. SALE OF PROPERTY LOCATED AT 11842 NE CHATEAU DR. Assistant City Administrator Row provided a staff report. Carney/Cabrales... authorize the City Administrator to enter into a purchase and sale agreement and transfer title of City owned property located at 11842 Chateau Dr. NE, Woodburn, OR 97071 to Severo Trapala by means of a Special Warranty Deed. The motion passed unanimously. AWARD A CONTRACT FOR NON-DISCRETIONARY INVESTMENT ADVISORY SERVICES Finance Director Turley provided staff report. Carney/Schaub... award a Contract for Non- Discretionary Investment Advisory Services to PFM Asset Management LLC and authorize the City Administrator to sign the Agreement. The motion passed unanimously. BRIEFING ON THE COMMUNITY DEVELOPMENT DIRECTOR'S APPROVAL OF A DESIGN REVIEW AND PROPERTY LINE ADJUSTMENT APPLICATION PACKAGE FOR AWARE FOODBANK AT 152 ARTHUR STREET (DR 22-10 & PLA 22-06) Community Development Director Kerr provided a staff report. Council declined to call this item up. CITY ADMINISTRATOR'S REPORT The City Administrator reported the following: • Jamie and Renata are in Bend at the Oregon Business Conference and are receiving the Brownfield Award on behalf of the City for the environmental work done downtown. • Provided Council with a flyer on the Family Resource Center which provides information on the services provided there. COUNCIL REPORTS Councilor Puente asked how we can get our local roads maintained and taken care of and City Administrator Derickson stated that the City has a road department, and a road budget that is budgeted every year based on our capital plan and projected projects and that the City goes out and rates streets, and prioritizes them based on certain criteria. The City then schedules improvements as funding becomes available for them and if there's a specific issue, such as a pothole develops or other things develop that pose a threat,the City does try to address those when Page 2 - Council Meeting Minutes, October 24, 2022 2 COUNCIL MEETING MINUTES OCTOBER 24, 2022 we become aware of them. Councilor Puente went on to say that Legion Park is looking beautiful and noted that the high school football team is playing for the conference championship on Friday. Councilor Schaub thanked staff and that she feels proud when talking to constituents. Councilor Swanson stated that she also hears concerns about the roads in the older neighborhoods and added that one of her primary concerns is the lack of affordable housing in Woodburn. She added that tonight was monumental and encouraged her about the people who are heroes and put their lives on the line for us every day and we should thank them every time we get the chance. Councilor Carney congratulated Councilor Cabrales for arranging the sex trafficking presentation that took place. Councilor Cabrales thanked staff and stated that she looked forward to the trick or treating event that will be taking place. Councilor Cornwell stated that Jamie mentioned to her that without Scott's leadership the project we won the award for would not have gone so smoothly. She added that it was nice to have Bob back. Mayor Swenson thanked those that supported Officer Ponce. He noted that the Council was invited to the Marion County Reentry Initiative Second Chance Breakfast, Thursday at 7:00 a.m. at the Kaiser Community Center. ADJOURNMENT Carney/Puente... move to adjourn. The motion passed unanimously. Mayor Swenson adjourned the meeting at 9:00 p.m. APPROVED ERIC SWENSON, MAYOR ATTEST Heather Pierson, City Recorder City of Woodburn, Oregon Page 3 - Council Meeting Minutes, October 24, 2022 3 �'I'1 r I Iii♦ r} B V' November 14, 2022 TO: Honorable Mayor and City Council through City Administrator THRU: Martin Pilcher, Chief of Police FROM: Keith Kimberlin, Lieutenant SUBJECT: Liquor License Application RECOMMENDATION: Recommend that the OLCC approve the Liquor License Application for Super Mercado Las Tarascas. BACKGROUND: Applicant: Super Mercado Las Tarascas Corp. 397 N. Front Street Woodburn, OR 97071 503-981-1441 Point of Contact: Ruben Escott Villa 397 N Front Street Woodburn, OR 97071 971-470-1078 Business: Super Mercado Las Tarascas 397 N. Front Street Woodburn, OR 97071 503-981-1441 Owner(s): Ruben Escott Villa Agenda Item Review: City Administrator City Attorney Finance 4 Honorable Mayor and City Council November 14, 2022 Page 2 License Type(s): Off Premises- May sell and serve beer, wine, and cider for consumption off the licensed premises. May sell beer, wine, and cider in a securely covered "growler" for consumption off the licensed premises. On October 13, 2022, the Woodburn Police Department received an application for Off-Premises liquor license for Super Mercado Las Tarascas. The business currently operates as a store with a 30 seat restaurant inside it, located at 397 N. Front Street in Woodburn, OR 97071 . This location is at the corner of N. Front Street and W. Hayes and backs up to the downtown city park. The hours of operation are 7 AM to 10 PM Monday to Sunday. There is no entertainment listed for the location. The Woodburn Police Department has not received any communication from the public or surrounding businesses in support of or against the proposed change. DISCUSSION: The Police Department has completed a background investigation of Super Mercado Las Tarascas Corp., and the listed owner, Ruben Escott Villa, through various police databases and business related databases. Ruben Escott Villa holds a valid driver's license and no other items of concern were located during the check. FINANCIAL IMPACT: None 5 �'I'1 r I Iii♦ r} B V' November 14, 2022 TO: Honorable Mayor and City Council through City Administrator THRU: Marty Pilcher, Chief of Police FROM: Keith Kimberlin, Lieutenant SUBJECT: Liquor License Application RECOMMENDATION: Recommend that the OLCC approve the Liquor License Application for Woodburn Lanes. BACKGROUND: Applicant: Titles Machine LLC 435 North Pacific Highway Woodburn, OR 97071 503-981-1500 Point of Contact: William Patrick Machin 1937 Pacific Court SE Stayton, OR 97383 503-302-5660 Business: Woodburn Lanes 435 North Pacific Highway Woodburn, OR 97071 503-981-1500 Owner(s): William Partick Machin Agenda Item Review: City Administrator City Attorney Finance 6 Honorable Mayor and City Council November 14, 2022 Page 2 License Type(s): Full On-Premises Commercial- May sell and serve by the drink at retail to consumers for consumption on the licensed premises: Distilled spirits, malt beverages (beer), wine, and cider. May sell at retail for off licensed premises consumption: malt beverages, wine, and cider in factory sealed containers for take-out and delivery. May sell mixed drinks and servings of wine by the drink to consumers for consumption off licensed premises. On October 26, 2022, the Woodburn Police Department received an application for a Full On-Premises liquor license for Woodburn Lanes. The business currently operates as a bowling alley with a small walk up lounge and restaurant, located at 435 N. Pacific Highway in Woodburn, OR 97071 . The seating count for the restaurant is 30 and the lounge is an additional 30. The hours of operation are 10 AM to 10 PM Tuesday and Wednesday, and 10 AM to 11 PM Thursday to Monday. There is no entertainment listed for the location except Coin-operated games and Video Lottery Machines. The Woodburn Police Department has not received any communication from the public or surrounding businesses in support of or against the proposed change. DISCUSSION: The Police Department has completed a background investigation of Woodburn Lanes, Titles Machine LLC, and the listed owner, William Patrick Machin, through various police databases and business related databases. William Machin holds a valid driver's license and no other items of concern were located during the check. The business has changed ownership and is the reason for the new application. FINANCIAL IMPACT: None 7 CITY OF WOODB URN Community Development Department MEMORANDUM 270 Montgomery Street Woodburn, Oregon 97071 (503) 982-5246 Date: November 3, 2022 To: Chris Kerr, Community Development Director From: Melissa Gitt, Building Official Subject: Building Activity for October 2022 2020 2021 2022 No. Dollar Amount No. Dollar Amount No. Dollar Amount Single-Family Residential 0 $0 9 $2,422,594 6 $1,526,414 Multi-Family Residential 0 $0 9 $14,377,134 0 $0 Assisted Living Facilities 0 $0 0 $0 0 $0 Residential Adds &Alts 4 $31,370 0 $0 16 $198,220 Industrial 0 $0 0 $0 0 $0 Commercial 2 $154,000 6 $533,200 8 $690,395 Signs and Fences 0 $0 0 $0 0 $0 Manufactured Homes 1 $127,000 0 $0 0 $0 TOTALS 7 $312,370 24 $17,332,928 30 $2,415,029 Fiscal Year to Date $6,744,416 $47,502,083 $46,529,533 (July 1 —June 30) • Totals represent permit valuation 8 BU November 14, 2022 TO: Honorable Mayor and City Council through City Administrator FROM: Curtis Stultz, Public Works Director SUBJECT: Acceptance of a Public Utility Easement at 333 South Woodland Avenue from Do It Best Corporation (Tax Lot 052W110000101) RECOMMENDATION: Accept a Public Utility Easement granted by Do It Best Corporation, for real property at 333 South Woodland Avenue, Tax Lot 052W1 1 00001 01 . BACKGROUND: As a condition of Design Review DR 22-07 and Street Exception EXCP 22-03, the property owners were required to either document an existing ten-foot (10') wide public utility easement (PUE) along the frontage of Newberg Highway, or grant a ten- foot PUE along the frontage. DISCUSSION: The PUE under consideration is approximately 12,528 square feet in area and generally ten feet in width, located along the northern portion of the property at 333 South Woodland Avenue. Woodburn Development Ordinance (WDO) section 3.02.01 B requires a minimum five- foot (5') wide PUE along each lot line abutting a public street. PUE's are reserved for the construction, reconstruction, operation, and maintenance of public utilities on private property. FINANCIAL IMPACT: There is no cost to the City for this PUE as it is a condition of Design Review 22-07 and Street Exception EXCP 22-03. Attachments A copy of the recorded PUE is provided with this agenda item. Agenda Item Review: City Administrator City Attorney Finance 9 AFTER RECORDING RETURN TO: Woodburn City Recorder City of Woodburn 270 Montgomery Street Woodburn, OR 97071 CITY OF WOODBURN, OREGON PUBLIC UTILITY EASEMENT DO IT BEST CORP; f/k/a HARDWARE WHOLESALERS, INC. an Indiana corporation, GRANTOR, grants to the CITY OF WOODBURN, OREGON, hereinafter called CITY, a permanent easement and right-of-way, including the permanent right to construct, reconstruct, operate, and maintain public utilities on the following described land: See attached Exhibit "A"Legal Description of Permanent Easement and attached Exhibit "B" Sketch for Legal Description of Permanent Easement which are by this reference incorporated herein. GRANTOR reserves the right to use the surface of the land for any purpose that will not be inconsistent or interfere with the use of the easement by CITY. No building or utility shall be placed upon, under, or within the property subject to the foregoing easement during the term thereof, however, without the written permission of CITY. Upon completion of the construction, CITY shall restore the surface of the GRANTOR'S property to its original condition and shall indemnify and hold GRANTOR harmless against any and all loss, cost, or damage arising out of the exercise of the rights granted herein. The true consideration of this conveyance is Ten Dollars ($10.00), and other valuable consideration, the receipt of which is acknowledged by GRANTOR. GRANTOR covenants to CITY that GRANTOR is lawfully seized in fee simple of the above-granted premises, free from all encumbrances and that GRANTOR and its heirs and personal representatives shall warrant and forever defend the said premises and every part thereof to CITY against the lawful claims and demands of all persons claiming by, through, or under GRANTOR. DATED this ; day of July„ 2022, Public Utility Easements (Permanent) Page 1 of 4 10 DO IT BEST CORP. f/k/a HARDWW WHOLESALERS, INC. ate .00eo By: Z — Timothy E. Miller Z Title: Vice President of Logistics CORPORATE ACKNOWLEDGEMENT STATE OF INDIANA, County of Allen) ss. "07 On this A 5, day of July, 2022, personally appeared before me Timothy E. Miller, who stated that he is the Vice President of Logistics for Do it Best Corp., f//k/a Hardware Wholesalers, Inc., a corporation organized and existing under the laws of the State of Indiana, and that the foregoing instrument was signed and sealed on behalf of said corporation by authority of its Board of Directors and acknowledged said instrument to be its voluntary act and deed. SPRY SEALS' Po�d" ASHLEY KENWORTHY,Notary Public Allen County,State of Indiana SEAL E)- Commission Number NP0720482 NOTARY PUBLIC /,V65,011 My Commission Expires May 28,2027 My Commission Expires: City of Woodburn 270 Montgomery Street Woodburn, OR 97071 (Grantee's Name and Address) By Signature below, the City of Woodburn, Oregon, Approves and Accepts this Conveyance Pursuant to ORS 93.808. City Recorder: H 5-556-TF—ie rs on THIS INSTRUMENT prepared by Thomas M. Niezer, Attorney No. 11274-02, Barrett McNagny LLP, 215 East Berry Street, P.O. Box 2263, Fort Wayne, Indiana 46802-2263.1 affirm, under the penalties for perjury, that I have taken reasonable care to redact each Social Security number in this document, unless required by law. Thomas M. Niezer. Public Utility Easements (Permanent) Page 2 of 5 AKAKS ENGINEERING&FORESTRY,LLC A 12965 SW Herman Road,Sulte 100,Tualatin,OR 97062 AKS Job 115976-01 =3 P:(503)563.61511 wwmaks-engcom ENGINEFRING&FOREsmy OFFICES IN: BEND,OR - KEIZER,OR - TUALATIN,OR - VANCOUVER,WA EXHIBIT A Easement Description A portion of Parcel I of Partition Plat Number 90-65, located in the Southeast One-Quarter of Section 11 and Southwest One-Quarter of Section 12, Township 5 South, Range 2 West, Willamette Meridian, City of Woodburn, Marion County, Oregon, and being more particularly described as follows: Beginning at the northwest comer of Parcel I of Partition Plat Number 90-65; thence along the north line of Parcel I of said plat, South 89°31'13" East 1244.36 feet to the southerly line of Parcel 1 of deed Reel 3551, Page 470, Marion County Deed Records; thence along the southerly line of Parcel I of said deed, South 58*41'05" East 19.51 feet; thence leaving said southerly line, North 89°31'13" West 1261.33 feet to the west line of Parcel I of said plat; thence along said west line,North 01'43'07" East 10,00 feet to the Point of Beginning. The above-described tract of land contains 12,528 square feet,more of less. Bearings for this description are based on Oregon State Plane Coordinate System of 1983, North Zone,NAD 83(2011) EPOCH 2010.00. RE( E ISTEFtED PR8'F' I AL LA�T%%S 'j�YOR !W NMMBER N 0 9. 2021 W JOSEPH F. SSU)WVAN 0, 30 2 6 202 RE 4 Page 3 of 5 12 EXHIBIT "B" Sketch for Legal Description of Permanent Easement Public Utility Easements (Permanent) Page 4 of 5 13 �- Av mviaoom m r � c7 ¢ w a. UJ CD CD w rL 00 U-) U) Z C) I ,pg C � }- ( d C 0 LO LLJI— cn w LL- LLIIW Z CIIF O ( 5 m LL � NO cr» ao O L W (W I tai G, C7 co LL— Clq LLJ rY F m .-- d 0 <J f w �C }- 00 � o 00 C� En I C- U I ,09 w c-> C-DQEU-) c rn c i M o CL Lli C) G w "' < Z: z �" � OC�l CLCL ��.�� „s��m� u� II t�Vti �� W Z �� , " m0� b J � r� r� w U CN I w o w C �` : w C) p C Page 5 of 5 C, �'I'1�r I Iii♦ r} RRYiN�� /y1 Ag4,,44 fUn-. November 14, 2022 TO: Honorable Mayor and City Council (acting in its capacity as the Local Contract Review Board) through City Administrator FROM: Jesse Cuomo, Community Services Director SUBJECT: Parks and Recreation Master Plan Update RECOMMENDATION: Award a contract for the Parks and Recreation Master Plan Update Project to Conservation Technix Inc. in the amount of $139,590.00 and authorize the City Administrator to execute the agreement. BACKGROUND: The existing Parks and Recreation Comprehensive Master Plan was completed and adopted in July 2009. Since that time, many of the assumptions the plan was based upon have changed. The purpose of this plan update is to evaluate the current system and develop a well-planned systemic approach to managing community parks and recreation needs, utilizing current industry standards, while recognizing the unique needs of the Woodburn community. A comprehensive public input process to inform the plan development. This project will culminate in the development of recommendations intended to eliminate current deficiencies in the park system, while also meeting the current community need and planning for future growth in the community. The Parks Capital Improvement Program will be updated based on the recommendations of the plan. If an update of the SDC methodology is necessary, that project is anticipated to commence in Fiscal Year 2023-24. DISCUSSION: The Budget Committee approved this project and approved including up to $175,000.00 for it in the Parks CIP, to be funded entirely by Parks System Development Charges. Agenda Item Review: City Administrator City Attorney Finance 15 Mayor and City Council November 14, 2022 Page 2 The City received two proposals from qualified firms in mid-October 2022. A five- person committee reviewed and scored the proposals. These two firms, Berry Dunn and Conservation Technix Inc. were invited to make a presentation to the review committee. Those presentations resulted in the committee's unanimous recommendation to award the contract to Conservation Technix Inc. FINANCIAL IMPACT: The contract amount is $139,590.00. The Budget Committee approved this project and approved including $175,000.00 for it in the General Cap Construction Fund, to be funded entirely by Parks System Development Charges. 16 CITY OF WOODBURN PERSONAL SERVICES AGREEMENT PARKS AND RECREATION MASTER PLAN UPDATE THIS AGREEMENT is made and entered into as of the date first indicated on the signature page, by and between the City of Woodburn, an Oregon municipal corporation (hereinafter referred to as "CITY"), and Consertvation Technix Inc. (hereinafter referred to as "CONTRACTOR"). WHEREAS, CITY needs certain CONTRACTOR services; and WHEREAS, CITY wants to engage CONTRACTOR to provide these services by reason of its qualifications and experience; and WHEREAS, CONTRACTOR has offered to provide the required services on the terms and in the manner set forth herein, NOW, THEREFORE, IT IS AGREED as follows: SECTION 1 —SCOPE OF SERVICES The Scope of Work to be performed by CONTRACTOR under this Agreement is described in Exhibit A, which is attached to this Agreement. SECTION 2— DUTIES OF CONTRACTOR A. CONTRACTOR shall be responsible for the quality and coordination of all work furnished by CONTRACTOR under this Agreement. B. CONTRACTOR represents that it is qualified with the necessary training and skills to furnish the services described in this Agreement. C. CONTRACTOR shall provide, at its sole expense, all equipment and materials necessary to perform the services described in this Agreement. D. CONTRACTOR shall be responsible for employing or engaging all persons necessary to perform its services and will abide by all applicable State and Federal laws regarding the employing or engaging said persons including, but not limited to, tax reporting, anti-discrimination, and workers compensation. E. CONTRACTOR is engaged as an independent contractor and is responsible for any federal or state taxes applicable to any payments made under this Agreement. PERSONAL SERVICES AGREEMENT- Conservation Technlx Inc. Page 1 Parks and Recreation Master Plan 17 F. CONTRACTOR shall obtain and maintain a valid business registration with the City of Woodburn. G. It is understood that Steve Duhwill be designated by Contractor as the person [providing services/serving as the main point of contact] to the City under this Agreement and that this designated person shall not be replaced without City's approval. SECTION 3— DUTIES OF CITY A. CITY shall provide CONTRACTOR the pertinent information regarding CITY's requirements for the services to be provided. B. The City shall examine documents submitted by Contractor and shall render decisions promptly, to avoid unreasonable delay in the progress of Contractor's work. C. The City certifies that sufficient funds are available and authorized for expenditure to finance costs of this Agreement. D. The contact person on the Project for City is designated as Jesse Cuomo, Community Services Director. The City shall provide written notice to Contractor if City changes its contact person. SECTION 4—TERM The services to be performed under this Agreement shall commence upon execution of the Agreement by both parties and be completed on or before December 31, 2023. SECTION 5— PAYMENT Payment shall be made by CITY to CONTRACTOR only for services rendered. In consideration for the full performance of the services set forth in Exhibit A, CITY agrees to pay CONTRACTOR a fee of NOT TO EXCEED $139,590.00 Compensation shall be only for actual services provided based on the rates specified in Exhibit A. Compensation and Payment shall be made as follows: Contractor shall track all hours of Work and Direct Costs as incurred and invoice the City on the last day of each month. The City shall remit payment to Contractor within thirty (30) days from the date of invoice. Invoices must be submitted to Steve Duh Principal at the following address: PO st eco insea irvea iratlio ir�teaclri ire lix.co rrn. Box 885 rinda A 94563 or email; ........................................,, Contractor shall not submit billings for, and the City will not pay, any amount in excess of the compensation amount set forth above. If this maximum compensation amount is increased by amendment of this Agreement, the amendment must be fully effective before Contractor performs work subject to the amendment. No payment will be made PERSONAL SERVICES AGREEMENT- Conservation Technlx Inc. Page 2 Parks and Recreation Master Plan 18 for any services performed before the beginning date or after the expiration date of this Agreement SECTION 6—TERMINATION Without limitation to such rights or remedies as CITY shall otherwise have by law, CITY shall have the right to terminate this Agreement or suspend services for any reason upon written notice to CONTRACTOR. CONTRACTOR agrees to cease all work under this Agreement upon receipt of said notice. Upon termination of this Agreement, Contractor shall deliver to the City all documents, information, works-in-progress and other property that are or would be deliverables had the contract been completed. Upon the City's request, Contractor shall surrender to anyone the City designates, all documents, research or objects or other tangible things needed to complete the Work. SECTION 7—CONFIDENTIALITY All documents or information including, but not limited to, lists of customers and participants, future plans, and other business affairs provided by CITY to CONTRACTOR shall be considered as confidential. CONTRACTOR shall not make any such documents or information available to any individual or organization not employed by CONTRACTOR or CITY without the written consent of CITY before any such release. CONTRACTOR shall not use any such documents or information for any purpose other than providing the services set forth in this Agreement. SECTION H—CONTRACTOR'S STATUS It is expressly agreed that in the performance of the professional services required under this Agreement, CONTRACTOR shall at all times be considered an independent contractor, under control of CITY as to the result of the work but not the means by which the result is accomplished. Nothing herein shall be construed to make CONTRACTOR an agent or employee of CITY while providing services under this Agreement. Section 9 — INDEMNITY CONTRACTOR agrees to hold harmless and indemnify CITY, its officers and employees from and against any and all claims, loss, liability, damage, and expense arising from the negligent, or claimed negligent, performance of this Agreement by CONTRACTOR, its officers or employees. CONTRACTOR agrees to defend CITY, its officers or employees against any such claims. This provision does not apply to claims, loss, liability or damage or expense arising from the sole negligence, or willful misconduct, of CITY. Section 10 — INSURANCE PERSONAL SERVICES AGREEMENT- Conservation Technlx Inc. Page 3 Parks and Recreation Master Plan 19 CONTRACTOR shall provide and maintain: A. Commercial General Liability Insurance with a limit of not less than $1,000,000 per occurrence and $2,000,000 in the aggregate. B. Consultant shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with the Services to be performed under this Agreement, in an amount not less than one million dollars ($1,000,000) combined single limit for each occurrence. C. If applicable, Workers Compensation in at least the minimum statutory limits. D. All insurance shall- 1. hall:1. Include CITY as an additional insured with respect to this Agreement and the performance of services in this Agreement. 2. Be primary with respect to any other insurance or self-insurance programs of CITY and be non-contributory and waive subrogation rights. 3. Be evidenced, prior to commencement of services, by properly executed policy endorsements in addition to a certificate of insurance provided to CITY. 4. No changes in insurance may be made without the written approval of CITY. SECTION 11 — NONASSIGNABILITY Both parities recognize that this Agreement is for the personal services of CONTRACTOR and cannot be transferred, assigned, or subcontracted by CONTRACTOR without the prior written consent of CITY. SECTION 12—WAIVERS The failure of either party to enforce any provision of this Agreement shall not be construed as a waiver or limitation of the party's right to subsequently enforce and compel strict compliance with every provision of this Agreement. SECTION 13— NOTICES All notices hereunder shall be given in writing and mailed, postage prepaid, addressed as follows: TO CITY: TO CONTRACTOR: City of Woodburn Conservation Technix Inc. Jesse Cuomo, Community Services Director Steve Duh 270 Montgomery Street PO BOX 12726 PERSONAL SERVICES AGREEMENT- Conservation Technlx Inc. Page 4 Parks and Recreation Master Plan 20 Woodburn, OR 97071 Portland, OR 97212 SECTION 14—STATE PUBLIC CONTRACT PROVISIONS All requirements of ORS Chapters 279A, 27913, and 279C including but not limited to the following, as applicable, are incorporated herein by reference. A. If CONTRACTOR fails, neglects or refuses to make prompt payment of any claim for labor or services furnished by any person in connection with this Contract as such claim becomes due, CITY may pay such claim to the person furnishing the labor or services and charge the amount of the payment against funds due or to become due CONTRACTOR by reason of the Contract. The payment of a claim in the manner authorized above shall not relieve the CONTRACTOR or its surety from its obligation with respect to any unpaid claims. B. CONTRACTOR and its subcontractors, if any, are subject to Oregon Workers' Compensation Law, which requires all employers that employ subject workers who work under this Contract in the State of Oregon to comply with ORS 656.017 and provide the required workers' compensation coverage, unless such employers are exempt under ORS 656.126. CONTRACTOR shall ensure that each of its subcontractors, if any, complies with these requirements. C. CONTRACTOR shall, upon demand, furnish to the CITY, written proof of workers' compensation insurance coverage. CONTRACTOR is required to submit written notice to the CITY thirty (30) days prior to cancellation of said coverage. D. CONTRACTOR is engaged as an independent contractor and will be responsible for any federal or state taxes applicable to any payments made under this Contract. E. Pursuant to ORS 27913, CONTRACTOR specifically represents and warrants that CONTRACTOR has complied with all applicable federal, state, and city tax laws, including but not limited to ORS 305.620 and ORS chapters 316, 317 and 318. F. CONTRACTOR covenants to comply with all tax laws referenced above during the term of this contract and that any failure to comply is an express breach and City may terminate this Contract and seek damages as allowed herein or under applicable law. G. CONTRACTOR agrees and certifies that it is a corporation in good standing and licensed to do business in the State of Oregon. CONTRACTOR agrees and certifies that it has complied and will continue to comply with all Oregon laws relating to the performance of CONTRACTOR's obligations under this Contract. H. CONTRACTOR shall: PERSONAL SERVICES AGREEMENT- Conservation Technlx Inc. Page 5 Parks and Recreation Master Plan 21 1. Make payment promptly, as due, to all persons supplying to the CONTRACTOR labor and material for the prosecution of the work provided for in the contract documents; 2. Pay all contributions or amounts due to the State Accident Insurance Fund incurred in the performance of this Contract; 3. Not permit any lien or claim to be filed or prosecuted against the CITY on account of any labor or material furnished; and 4. Pay to the Department of Revenue all sums withheld from employees pursuant to ORS 316.167. I. The CONTRACTOR shall promptly as due, make payment to any person, co- partnership or association or corporation furnishing medical, surgical and hospital care or other needed care and attention, incident to sickness or injury, to the employee of such CONTRACTOR, of all sums which the CONTRACTOR agrees to pay for such services and all moneys and sums which the CONTRACTOR collected or deducted from the wages of employees pursuant to any law, contract or Agreement for the purpose of providing or paying for such service. J. The CONTRACTOR shall pay employees for overtime work performed under the contract in accordance with ORS 653.010 to 653.261 and the Fair Labor Standards Act of 1938 (29USC201 et. seq.). K. An employer must give notice to employees who work on a contract for services in writing, either at the time of hire or before commencement of work on the contract, or by posting a notice in a location frequented by employees, of the number of hours per day and days per week that the employees may be required to work. L. CONTRACTOR will comply with 279.835 et seq. in the procurement of products and services from a nonprofit agency for disabled individuals. SECTION 15—AGREEMENT CONTAINS ALL UNDERSTANDINGS; AMENDMENT This document represents the entire and integrated Agreement between CITY and CONTRACTOR and supersedes all prior negotiations, representations, and agreements, either written or oral. No waiver, consent, modification or change of terms of this Agreement shall bind either party unless in writing and signed by both parties. Such waiver, consent, modification or change, if made, shall be effective only in the specific instance and for the specific purpose given. The failure of the City to enforce any provision of this Agreement shall not constitute a waiver by the City of that or any other provision. PERSONAL SERVICES AGREEMENT- Conservation Technix Inc. Page 6 Parks and Recreation Master Plan 22 SECTION 16—GOVERNING LAW This Agreement shall be governed by the laws of the State of Oregon. Any claim, action, suit or proceeding (collectively, "Claim") between the City and Contractor that arises from or relates to this Agreement shall be brought and conducted solely and exclusively within the Circuit Court of Marion County for the State of Oregon. Contractor hereby agrees to the in personam jurisdiction of such court and waives any claims of an inconvenient forum IN WITNESS WHEREOF, CITY and CONTRACTOR have executed this Agreement the day and year written. CITY OF WOODBURN: CONTRACTOR: Conservation Technix Inc. By: By: Print: Print: Steve Duh Title: Title: Principal Date: Date: PERSONAL SERVICES AGREEMENT- Conservation Technlx Inc. Page 7 Parks and Recreation Master Plan 23 Exhibit A PERSONAL SERVICES AGREEMENT- Conservation Technix Inc. Page 8 Parks and Recreation Master Plan 24 Exhibit A o-. y N � I NNrd,�JlMw �a u Y' � t / � // /f�l alt„��I f /� /2'' l ��>✓; t�/ �KN ri /ar�� :,r%i �/, � � f , ��,;,;;� �� '-,/ �, „i� � f, � ",✓.�� (, i ll�� f1J im It ,,!,;,,;i �w P rf' "';;�t� i/jf /�/l/ ��1✓1 �i� r/�� % ;,., „.. � I�� ss l -:.,,i iii/i l// i��ri l/�%i%/ii�r„ ,•�% +a ✓/�/r/iF'v/f tI/ /f �; ��%� �/ �f rl l Ib% y�f/ � fnni �r,m�r�nmli�i i»p9irrnn/rn�r��,. /Ari 1 l, �j� ;� iG /.,,,;,.'” .,�--rrPrr !/ilf��li ; '-.. �4i� c � i✓/�f/ r��1ii��l��l,�� '� � ,. i/iii�;;;;',;;, //1../,�/� / /�,��!,, '�„ ";i / ,, ffi, ,,,",;,, %%/��Jr�1�i��r� i,�, ,f�'r' �;, �,-., " "� �➢" .,,; i,� // ✓/,/il/i�.,i�/lig ///./� , .J,,, f� i, f. / ,, � i ii„ it /�, i 1,,,,., ,�..,,l��f i r�/rlf� /f,� ,�//, .flA i�� rl i/ ,,,,. �, ✓ r ,:i /.. ii ,.:/ � f.. /�,J -�,:,��lr/r�,f,.if �fv/r�„r i � if/l�l > �1,,,, '„ ,1,"„ ✓ / //i ,irr,/ r e/ ,."//%, 1„ ,.,.. � , , ,,,,,',,., ,,.,,,,, /l�r'` f, � ��i��/�,�/ i 1 iii if;//i�✓/ /i��,l// / ,,,,,�o,A,,,, ;; ^, i,,P �, ",.iJ �%I/,ili�,�r�l,�qA,� i ,G�- /„ ,,, �%f /,,io, � /1 i� � .ori�/„'7,;” ;,?' „vi .'�', ,,, f ri ,,�, ,,, ,� r»n ,„i��i �ifl'•", w mw am nw. 'uin min � � m i '� i. uam,�(I6 iiviwi wm nra am xum x�n �,� f I CONSERVATION r* T E C H N I X In Collaboration with: 110 13nx 177:3(1 ., Portland, ON 97212 i/,o IT, & M<i-koing cunse�rv<rtionte�aaniix,c:�7na JI.A I'uhlic Involvement 503.989.9345 i Exhibit A 26 Exhibit A CONSEPWATION TECHNI %....._... — 9' 1 PROUD SPONSOR 30 August 2022 City of Woodburn Attn:Jesse Cuomo,Community Services Director 270 Montgomery Street Woodburn, OR 97071 RE: Letter of Interest for the Parks & Recreation Master Plan Dear Mr. Cuomo and members of the Selection Committee: Conservation Technix is pleased to submit our team's qualifications in response to your solicitation.With special focus and significant expertise in park and recreation planning, Conservation Technix is a well-qualified choice to assist Woodburn in updating its Parks and Recreation Master Plan. With 16 years of experience in community-based parks planning, facilitation and project management, the firm provides a creative, solutions-oriented approach to projects and excels at integrating long-range planning, implementation strategies and fiscal analysis into its work. Corporate Information: Authorized Representative& Lead Contact: Conservation Technix Inc. Stephen Duh,Principal Federal EIN: 20-4481835 PO Box 12736,Portland OR 97212 OR BIN: 1276177-2 503-989-9345 steve@conservadontechnix.com To meet the scope of this project,we have partnered with JLA Public Involvement and Woodburn- based izo PR& Marketing for community engagement. Our team is distinguished in many ways: ■ We bring focused experience and capacity to broaden community engagement,especially through Spanish language and Latino outreach. Also,we have successfully completed several park system plans using COVID-19 sensitive public engagement,while also expanding participation. ■ As a team,we will be very accessible to the City. Our team is familiar with Woodburn through current work on the City's Transit Plan and past work on the Transportation System Plan and has completed park system plans for Monmouth,Medford, Gladstone,and Hood River,among others. ■ Our team has extensive experience with community-based,park and open space planning and includes service-sector leaders in all aspects of the project.We have successfully completed parks,recreation and open space plans,needs assessments and strategic plans with municipalities across the western US. Our team includes Certified Park and Recreation Planners, certified Planners and registered Landscape Architects experienced in municipal park planning and design. ■ We understand the needs and challenges of park and recreation service delivery with significant hands-on insight as former,public sector park agency staff.As such, the Conservation Technix team offers a client-side perspective on issues of policy, funding and operations. ■ Our small size and talented staff offer efficiency, economy and personalized attention.We will be nimble, flexible and responsive and produce a plan uniquely suited to the city's needs. We encourage you to contact our references and look forward to working with your community in support of a vital park system.Also,we accept all terms and conditions contained in the Request for Proposals and the sample contract and acknowledge our role as an independent contractor. Sincerely, / Z Steve Du ,Principal PO Box 12736,Portland, OR 97212 ■ PO Box 885,Orinda,CA 94563 ■ 503.989.9345 www.conservationtechnix.com 27 Exhibit A ar @,w�ullawr r rrrrt rn%H✓�ri�ru. � .�� J�! *ry �1d o as /`U,�yymr dal a,„'� w ' tua • 16 years specializing in PROS planning and outreach CONSERVATION ' National experience and focus working with growing jurisdictions � i- TECHNIXB, Tools and tactics to engage the community,including online and virtual options — --- P� Over 100 comprehensive park system master plans completed since 2006 1. Team Capabilities IntrodUction Conservation Technix is excited about the opportunity to submit our qualifications for the Woodburn Parks and Recreation Master Plan and has organized an experienced,professional team with the knowledge, expertise and capacity to meet the timeline and challenges of this critical, community project. Our team brings the unique perspective as former municipal park planners, and as such,we understand the nuances related to policy development and public involvement and the need for succinct, implementable and realistic planning documents. The project team brings significant, direct public-sector experience to this project,including park and trail system planning,recreation and facility planning, and implementation strategy. Our team is guided by the principle that the active use and conservation of open spaces promotes the environmental, social and economic vitality of communities. We see parks and recreation as an essential and core building block to community livability and as a means to promote healthy lifestyles and economic vitality. We are committed to and experienced with providing a lively and rich community-based planning process that encourages broad resident input, enhances diversity and equity discussions,and meets people where they are and in their language. Our team will be nimble, flexible CONSERVATION and responsive,while providing A TECH N Iz-----------._...--- a t ®� a creative solutions built on recent Steve Duh,Principal-in-Charge public sector park experiences, Jean Akers,AICP,PLA and our team will be guided by • Michelle Kunec-North,Associate significant principal and senior Project Support Staff staff involvement throughout the duration of the project. �� The chart highlights the J j g G,a�7 0 �� Anthony L.Veliz, Project Manager organization and primary roles of Daniel Franco-Nunez the team. Project Support Staff Adrienne DeDona,Program Manager involvement L Project Support Staff �"�� Proposal - Woodburn Parks and Recreation Master Plan 28 Exhibit A r � f i rnifll Gere Competencies & Specialize(] Experience This proposal will demonstrate that our team has the capacity and experience to engage the City on every aspect of park and recreation planning,we are a full-service team. Conservation Technix has led and managing over 40 community-based,parks planning projects in the past 5 years, and we have significant local experience. si Park, trail&recreation system planning is our core focus and specialty. n Our team has the technical know-how to facilitate a smooth and dynamic planning process. * As former public-sector planners,we are a strong partner in facilitating public and advocacy group input. u We offer significant, specialized experience and the capacity to work as an extension of staff and collaborate across multiple departments. n We craft actionable plans with clear strategy and policy direction. In addition to traditional parks and recreation master plans, Conservation Technix has developed plans that incorporate other aspects of community livability into our plans. These include in-depth trails plans with design standards, healthy community and active lifestyle approaches, arts and culture policies, funding strategies and clear implementation tools. We recognize the challenges related to financing improvements requested by the community, and we devote considerable energy to building a capital improvements plan that is both thoughtful and affordable, but also includes smaller projects to build momentum and that can utilize volunteers to grow future supporters. Our team offers a tremendous depth of experience with community engagement and public opinion surveys,ranging from large public meeting presentations, to workshop-style open houses, to intimate stakeholder conversations. We also have capabilities for online engagement as an option for clients during the current health crisis and as a way to accommodate and hear from those who might not attend an in-person event. Our approach will help build a plan that focuses on more than just the programs and facilities that make up the parks system—it will frame parks and recreation in light of local economic, social and personal benefits. Our team also offers a unique method of assessing service areas and system deficiencies. We utilize a network- based walkshed gap analysis that can illustrate areas of the city with optimal parkland access, as well as highlight areas underserved by park and recreation facilities. Our approach to service standards is based on the local context, available landbase and the potential for opportunities to expand.We aim to offer locally-appropriate and well- reasoned standards built from staff and community guidance. Lastly, our team includes leaders in parks and recreation planning, and we bring the unique experience as former public park agency staff. This is important because we understand from your perspective the challenges of growing a system,making projects pencil out and having the resources to maintain them. We have prepared park district feasibility studies that look at revenue potential and operational loads. We also have prepared detailed proformas for expansive park development programs that are built on realistic capital cost estimates, known and projected revenues and known and anticipated operating expenditures for growing park and recreation systems. With every project,we strive to be innovative,visionary and strategic,while crafting an actionable plan that is also practical and functional. Our plans help clients take action and build partnerships. There are no requirements of the RFP that our team cannot meet. Proposal - Woodburn Parks and Recreation Master Plan 29 Exhibit A CONS E RVAT ION , T E L H N I M___-_ Firm Profiles C O N S E RVAT 10 N Conservation Technix :: Primary Consultant Conservation Technix Since 2006, Conservation Technix has assisted local government and non-profit PO Box 12736 organizations in efforts to finance and conserve greenspaces through innovative solutions Portland,OR 97212 and dynamic strategy development and provides the following professional services: Phone: 503-989-9345 conservationtechnix.com Comprehensive Park,Recreation and Open Space Planning im Public Involvement&Facilitation a Fiscal,Policy and Trend Analyses n Urban Forestry Management Planning a Conservation Strategy,Real Property Acquisition&Grant Writing Conservation Technix specializes in developing comprehensive park system master plans that address park and recreation facilities, open space and trails,programs and services, maintenance,and future staffing and funding strategies. Through significant and relevant experience in public administration and management,Conservation Technix's staff have "on the ground" knowledge of plan implementation,marketing and finance strategy development, along with a keen understanding of the requisite integration of capital facility planning, budgeting and operations. Conservation Technix's approach to open space planning enables substantial public involvement and engenders guidance from policymakers to ensure an implementable plan adapted to specific community goals.At our core,we are a planning firm that embraces and respects community-based public processes and aims to use public engagement to build community understanding for and support in client projects. The firm is registered in Washington and has recently worked on similar projects for Fife, Gig Harbor,Mercer Island,Edmonds and Mountlake Terrace.All of our professional staff have experience as public sector park planners,with over 85 years of combined experience. izo Public Relations & Marketing n Community Engagement IZO is an Oregon-based agency with deep Latin roots. Founded in 2009,izo is a full-service ". l �llllllll!Il�i� 1�1/ � multicultural ticultural marketing agency that works beyond language. The firm provides community izo PR&Marketing outreach and engagement strategies and campaigns that break through the noise and reach 255 N Arney Rd,Ste 230 Woodburn,OR 97071 marginalized and multicultural communities. Phone: 503-953-2128 izomarketing.com IZO's work inspires community change, and provides a unique plan and approach for each project to best reach their community members. IZO is a State Certified COBID firm in Oregon. Currently,izo is working with the Nelson/Nygaard and JLA on the Woodburn Transportation Development Plan. Proposal - Woodburn Parks and Recreation Master Plan 30 Exhibit A jCONSERVATION T E 6 N N I% ......._...._.... ...._._..._..... JLA Public Involvement :: Community Engagement For 30 years,JLA Public Involvement has provided community engagement, facilitation and strategic communications services exclusively for public agencies. We support and facilitate comprehensive strategic planning,public engagement and communications processes that ` involvement emphasize collaboration and transparent decision-making, supported by easy-to-understand JLA Public Involvement and highly visual information materials.JLA has a well-earned reputation for helping 123 NE 3rd Ave,#210 our clients navigate complex, and sometimes contentious,issues that result in successful Portland,OR 97232 g p Phone: 503-235-5881 outcomes and positive participant experiences.JLA is a Washington WBE. jla.us.com JLA's team brings relevant experience on parks and recreation plans efforts,in addition to work with Woodburn staff, elected officials, and community members through the Transit Plan and the previous Transportation System Plan. Also,JLA and Conservation Technix have successfully partnered on multiple park and recreation system plans for communities in Oregon and Washington. 2. Staff Qualifications & Project Management The team is composed of service-sector leaders. IZO Public Relations & Marketing is a passion-driven creative and marketing firm based in Woodburn with deep roots in the Latino community.JLA Public Involvement is a nationally recognized communications firm with significant experience throughout the Willamette Valley. Under the lead of Conservation Technix, the team is fortified with contemporary public sector park planning experience, with a unique client-side perspective on maintenance and operations demands and a specialized focus on recreation system planning and programming. We have the capacity and experience to engage the City on every aspect of park and recreation planning. Our team understands your needs from your perspective, and we can work closely with the City as an extension of staff to enable a smooth, efficient plan development and review process. Steve Duh, the firm's principal,will be the project manager and point of contact with Woodburn. He will keep the team cohesive U and well-directed,while facilitating for creative, strong ideas.Jeanv fa Akers Senior Associate will act as the alternate representative �i E L `` on the project.All key personnel will be available throughout a °' 0 E c Cd a) w a a v E v the duration of this project, and the chart summarizes team E Cd di o cu T personnel and their roles. o __ a V1 G U y N Key Project Staff a '= N a z U ° Q Conservation Technix Steve Duh, CPRP, PIC Ls L L s s L 65% Jean Akers, PLA, AICP L s -�s s L_._..._L...____L.__ 60_% mmeem Michelle Kunec-North s s4 s _ L _ s 35% mmaaummm izo PR Et Marketing _Anthony L. Veliz_ _ L 25% Daniel Franco-Nunez __ _. m.. L- _.__..___,___._........__. ._._ 25% Support staff�.._._.-..__..�.___...____.__..._�..._....._,.__._,_..s__._.._....._...._......__�.,.....__... ..,_.__...__._.._..._. 15% JLA Public Involvement Adrienne DeDona L 15% Support staff s 10% NOTE:"L"refers to Lead staff person;"s"refers to support. Proposal - Woodburn Parks and Recreation Master Plan 31 Exhibit A CONS E RVATIONmumom �� T E C H N I X Steve Duh, CPRI?, Principal, Conservation 'rechnix Es Certified Parks&Recreation Steve is a Certified Park and Recreation Professional and has over 20 Professional i y years experience in public sector and non-profit program management. to NRPA Rocky Mountain Revenue Management Steve brings six years of hands-on public agency experience as program school manager for Vancouver-Clark Parks and Recreation Department where n Master of Urban and Regional Planning, Portland r� ,,�, �/f he helped establish a voter-approved parks district to enable a$40 ""�^**�`� � State University million program of park development, established an off-leash dog E B.S.,Environmental area program,managed the park impact fee program and led several Science, SUNY College of interagency plans. Steve will lead the system planning,including policy Environmental Science& Forestry frameworks, strategies and partnership opportunities.As project manager, he will be responsible for the timeliness and completeness of team work and providing overall quality control on the project. Key Experience ora PROS Plan,Happy Valley,OR ao Leisure Services Plan,Medford, OR n Park System Master Plan,Gladstone,OR n PROS Plan&SDC Update,Ridgefield,WA * Multi Jurisdictional PROS Plan,Hood River,OR n Parks Bond Implementation,Tigard,OR jean Alters, PLA, AICD, Senior Associate, Conservation Tcchttix Registered Landscape Jean is a certified Planner and registered Landscape Architect with Architect over 27 years of significant local and state park planning and design Certified Planner Master of Science, experience.With professional experiences that range from site-specific Horticulture;Ohio Statelandscape design to community and regional approaches for land University i�„� Bachelor of Landscape conservation, development and use,jean can work across multiple scales Architecture;Temple with a diverse cross-section of stakeholders. She is effective at leading University participation processes through her years as college instructor,project is Bachelor of Agriculture;Ohio manager,planner and public speaker. She will lead system planning. State University Key Experience • Parks &Recreation Master Plan,Redmond, OR m Parks Master Plan,Milton-Freewater, OR oa Parks System Plan,North Plains,OR m Parks Master Plan, Salinas,CA Michelle Kunec-North,Associate, Conservation 'I."echnix Master of community& Michelle is a planner with 14 years of experience in multi-sector Regional Planning;U of public facility planning,including parks,green infrastructure and Oregon B.S.,Environmental Science; transportation systems. She has developed coordinated parks,open University of Virginia space, trail and other public facility plans for several Northwest cities, h as Bachelor of Urban& including available land assessments, short-and long-term acquisition Environmental Planning; University of Virginia strategies and revenue analyses. Michelle is committed to creating healthy,active communities and has led collaborative,multi-agency partnerships to integrate health and equity in public planning and policy. She will support system planning and lead system analytics. Key Experience as Citywide Parks Master Plan, Gladstone, OR Rs Citywide Recreation Master Plan,Delano, CA ea Parks&Recreation Plan,Millersburg, OR u Parks Master Plan, Coquille,OR Proposal - Woodburn Parks and Recreation Master Plan 32 Exhibit A CONSERVATION ... T E C H N I% ____....__ ...._._...._. Anthony L. Veliz, Principal & project: Manager, izo Public relations & Marketing a MS, Higher Education Anthony is an experienced strategic public relations and marketing Administration, University administrator and brings more than 20 years of experience as an of Rhode Island �%�� " expert in communityoutreach and e a ement with communities of '"t" a� BS, Business Admin+ p g � !�� Marketing, Portland State color. Skilled in developing and implementing strategic programs for University corporations, higher education,K-12 institutions, and large non-profit 4organizations,Anthony is effective in working across the matrix with various groups to build consensus and support. A strong bilingual (English/Spanish) communicator and public speaker,Anthony is passionate, articulate and persuasive. Daniel Franco-Nunez, Equity Manager, izo Public Relations & Marketing o Portland Community Daniel brings more than 12 years of experience in Diversity Equity College J &Inclusion work. Daniel has worked within the Latinx community a Clackamas Community with work across outreach, community engagement,research,Result College m International Institution Based Accountability,and facilitation through his work with IZO for Adult Education in the Marketing&Public Relations and local school districts. Working with Exterior(INEA Mexico diverse communities has taught Daniel how to work with and help City) communities with different life experiences, both inside and outside of traditional settings. He understands the importance of social and cultural differences and centering race and equity. Adrienne DeDona, Public Involvement Pro rain Manager, jl-A a B.S., Life Science, Adrienne has dedicated her career to helping government agencies University of Portland positively and productively engage with the communities they serve. i% o Certified in SDIC Adrienne leads JLA's southwest Washington office. She is a lifelong (systematic Development (Systematic Consent) resident of Clark County and is well acquainted with many agency im Trained in Technology staff, elected officials and community members. Her personal and of Participation:Group professional background and extensive network of community contacts Facilitation Methods, enhance her ability to engage people effectively and genuinely. Institute of Cultural Affairs Customer Service & QuatityControl At our core,we are a planning firm that embraces and respects community-based public processes and aims to use public engagement to build community understanding for and support in client projects and programs. Our aim is to provide high quality,good value and consistent services to our clients - seeking to provide our services in a timely manner that meets client expectations and needs. All of our professional staff are former public sector employees, and as such,we have a unique and special understanding for the role of residents and local stakeholders to a project of this nature and extend the highest quality customer service and respect to them. We understand that our performance can be viewed as an extension of the City,and this is why we place such importance on frequent communications with staff and for pre-planning and strategy sessions in advance of public meetings, events or other activities in the public realm. t Proposal - Woodburn Parks and Recreation Master Plan 33 Exhibit A CONSERVATION Project Management & -ream Coordination Conservation Technlx has developed a solid foundation of interdisciplinary expertise to provide the most reliable and responsive services possible to our clients. One key advantage is our size and efficiency.As a small,independent firm,we can quickly and directly respond to your requests and provide consistency in communications. We do not over-commit on multiple projects, and by focusing on our core expertise,we effectively manage our workload and maintain availability for new assignments. Conservation Technix is committed to clear,consistent and timely , communication with City staff and the project team. We will hold periodic project coordination meetings with staff to review and discuss work Products,prepare for community outreach refine objectives and develop Plan t �!�>R implementation strategies. We also understand that our public sector clients value continuity, so we make a conscientious effort to maintaining the same assigned team members throughout the duration of a project. By providing the City with a consistent workforce we enhance our relationship with you and will be able to quickly and efficiently address any issues or concerns that may arise. Our approach to team development for this project is built around the following: Each project is unique& each project team is unique. � �a n The strongest firms are deliberately selected to meet the needs of the specific project scope. is Our professional team is focused on Woodburn's needs and has local insights and regional experience. , im Our strong project management skills will keep the team cohesive and focused and create a strong synergy for new ideas, design solutions and policy options for the City to consider. Outcorne-Oviented Gly Since 2006, Conservation Technix has enabled public clients to secure over$40 million in grants or appropriations through the implementation of adopted system plans. Conservation Technix's staff have directly prepared and presented grant applications for public clients that resulted in over$6 million in program funding. Steve Duh also has participated in the NRPNs Mountain Revenue Management School. Conservation Technix stays abreast of NRPNs leading y � work in parks and recreation,and the firm often utilizes and incorporates agency performance data into our clients'plans. Consultant Cpit aWorkload � � „�� 1��;�'x r All of Conservation Technix's ro ects are public sector.We have three current projects under contract,with timelines to completion ranging from 5 to 8 months, and these will not pose a conflict with this project. Our staff and our p p j team retains ample capacity to successfully complete the work outlined in the RFP for the Woodburn community. Proposal - Woodburn Parks and Recreation Master Plan 34 Exhibit A E R VAT I O N T E L H N I% ...._.._......__. . .__........_... 3. Project Experience & References Parks, Recreation & Open Space Planning Our team is committed to utilizing our full range of experience for the Woodburn Parks and Recreation Master Plan. Having worked with numerous mid-sized and growing jurisdictions,we recognize the unique needs and constraints regarding municipal park service delivery, and we offer pragmatic, forward-looking and creative solutions to support growing park and recreation departments and legacy facilities. We have a deep working knowledge of national park planning trends,along with a thorough understanding of financing options.Additionally,we have the capability to produce rendered drawings and exhibits and to work with CAD and GIS. Conservation Technix has worked on over a 100 parks and open space planning projects since 2006. We have recently completed, or are working on, similar projects for a number of agencies,including the Hood River Valley Park and Recreation District,Monmouth,Redmond,Happy Valley,Dinuba, CA and St. George,UT. The following descriptive summaries highlight the variety and complexity of public agency projects undertaken by team members. Additional references for certain projects are provided following the project summaries. Happy Valley barks & Recreation Master Plan & SDC Bate Update—Happy Valley, OR. jdf Hl lfi� ,H 101 , � l f Conservation Technix prepared a new citywide Parks Master Plan and Parks _ "Conservation Technix worked with SDC update for Happy Valley, one of the fastest growing communities in the the City of Happy Valley to draft a Park Portland region. This fast-paced project included an intensive engagement Recreation and Open Spaces Plan for our effort to connect with residents,which was led by JLA Public Involvement. community.The timeline established for this effort was extremely condensed as a The core issues for the master plan involved ways to address service delivery result of a pending district withdrawal. in the newly developed areas, strategizing for system-wide infrastructure Given this scenario,Steve Duh took control upgrades and expanding the parkland footprint to fill crucial gaps. The Plan and provided a clear poth for completingthe project on the timeline identified.Steve analyzed the existing levels of service for various facility types and updated the expertly managed a series of meeting/open City's service standards.The PROS Plan established a 10-year capital plan and houses that provided a discernible master an operations and maintenance proforma to assess the on-going maintenance plan for both committee's and communitymembers.Steve is now working with our demands of the system. community on additional park planning efforts and will continue to be an integral Project Highlights part of our parks team into the future." * Online engagement, plus pop-up tabling at local grocery stores and events Chris Randall,Public Works Director 10-year capital plan with specific funding alternatives and included an ------- operations and maintenance proforma n Updated service standards by park type and sport field configuration Proposal - Woodburn Parks and Recreation Master Plan 35 Exhibit A CONS E RVAT ION T E C H H I M--____ Hood River Valley Multi-Jurisdictional.Parks, Recreation & Open Space Plan—Food River, O R� � r�r �6c✓aria i4MU � iy�((vi�iCu° ! � p m 1 ( ✓ o r O' Conservation Technix partnered with JLA Public Involvement to craft a "Conservation Technix Inc.has been unique multi-jurisdictional plan serving the Hood River Valley Parks and a pleasure to work with.Steve's been Recreation District, the City of Hood River and Hood River County. The flexible,patient and took the time to make sure the final plan met the needs of our Plan is a ten-year guide and strategic plan for managing and enhancing community. park and recreation services for these three core providers,plus services -Mark Hickok,Executive director offered by the Port of Hood River and the Hood River School District.The Multi Jurisdictional Plan creates a vision for an innovative,inclusive and Reference interconnected system of parks, trails and open saces that promotes outdoor Hood River Valley Parks&Rec. recreation,health and environmental conservation as integral elements of District a livable community. The Plan also proposes updates to service standards Mark Hickok, Executive Director for parks and trails and addressed goals,objectives and other management 541-386-1303 mark@hoodriverparksandrec.org considerations for each partnering agency.The Plan is also intended to serve as the Goal 8 plan elements for the City of Hood River and the County. Completed: June 2020 Role: Prime Consultant The project entailed an in-depth public outreach program consisting of a Conservation Technix Staff: wide-ranging series of stakeholder group discussions,individual stakeholder Steve Duh,Jean Akers, Michelle interviews, a public open house meeting, tabling at community events, online Kunec engagement, along with a mail-based and online survey conducted in English JLA Staff: and Spanish. The project team supported and facilitated a Technical Advisory Adrienne Dedona,Camille Pearce Team composed on staff from the city, county,park district,port, school district and several conservation organizations. The project also included an in-depth assessment of many of the sites operated by the city,county and district that looked at quality and accessibility of recreational features to identify potential needs for improvement, enhancement or renovation,along with opportunities to establish or improve sustainable design,management practices and increasing health opportunities.A conditions assessment matrix was prepared,and this information guided the preparation of the capital improvement plans for each agency. Project Highlights * Facilitated a Technical Advisory Team composed on staff from the city, county, park district, port, school district and several conservation organizations Wide-ranging public involvement including a series of stakeholder group discussions, individual stakeholder interviews, public open house meeting,tabling at community events and online engagement Prepared park and trail walkshed maps to illustrate physical access to the park, trail and open space system n Prepared a assessment matrix to guide the preparation of the capital improvement plans for each agency Link to adopted plan: https://hoodriveri)arksandrec.org/master-plan 1 / Proposal - Woodburn Parks and Recreation Master Plan 36 Exhibit A WI:rrOM W a CONS E RVAT I O N T E C H N I X ..._...._._..... .._......_..._.. Camas Parks, Recreation & Open Space flan—Cainas, WA nwn w" cl Conservation Technix prepared a new citywide Parks, Recreation and Open "Conservation Technix managed a Space (PROS) Plan for the City of Camas during the COVID-19 pandemic. well-written community survey,in two The COVID-sensitive public engagement program included online open houses languages(English and Spanish),that resulted in 1385 completed surveys...a and interactive mapping, dual language, statistically-valid mail survey and online great turnout for a community of just survey, multiple group and individual stakeholder discussions via Zoom, event over 26,000 people!The survey results tabling, social media content and Commission meetings. Over 1,700 participants provided a wealth of information that Steve Duh and his team used to inform provided insights on current community preferences and priorities. the goals,objectives and priorities in The core issues for the PROS Plan involved ways to address service delivery in the 2022 Camas PROS Plan." rapidly developing residential areas, strategizing for system-wide infrastructure Trang K.tam,P&R Director upgrades, and expanding the parkland and trail system footprint to fill crucial Reference gaps. The project entailed an in-depth inventory of the City's parks, natural areas, City of Camas trails and facilities, along with the development of an integrated trail network Trang K. Lam, Parks& plan. The Plan analyzed the existing levels of service,updated the City's service Recreation Director 360-818-3830 standards and offered a unique approach to park gap analysis through street- tlam@cityofcamas.us based walksheds. Specific acquisition target areas were identified to help fill Completed: March 2022 known and projected gaps and prioritized to balance with available funding. Role: Prime Consultant The Plan analyzed the existing levels of service for various facility types and Conservation Technix Staff: updated the City's service standards. The PROS Plan established a six-year Steve Duh,Jean Akers, Michelle capital plan and an operations and maintenance proforma to assess the on- Kunec going maintenance demands of the system. Presentations to the Parks and JLA Staff: Recreation Commission, Planning Commission and City Council were conducted Adrienne Dedona,Camille to review the findings of public outreach and discuss the policy and project Pearce recommendations of the Plan. Project Highlights * Robust community engagement, including online options and pop-up tabling at community events n Conditions assessment matrix to identify existing site maintenance issues and opportunities for future capital improvements * Updated service standards by park type, including site acquisition and design guidelines * Re-structured goals and action plan to guide and focus efforts for the coming six to ten years Link to adopted plan: https://www.citvofcamas.us/parksrec/i)age/parks-recreation-projects F�Avrfflffl Proposal - Woodburn Parks and Recreation Master Plan � , 37 Exhibit A '! CONI E RVAT ION xx: isIllYt�«n��r✓,i, . ,, Edmonds Darks, Recreation & Open Space (PROS) Plan—Edmonds,WA „,r mak" ,u,",% °, "y"�o✓��, / i � I ( N ,. �. Mo, ii r `* ✓:.�EA"ma�.�°w u; a ��1�.�✓ /� i4t � ni (. /o� r "%ri1g11�9�� i �' ,P.i ��1 1 � B✓t/iii%/oi/oir ,,, �1��„- �� i i r iiir ll,l „ � //� !1rr 11✓li ( � ��I /., r / / r r�� i„ /^�� /� 1 ✓i f/ y f /rias/r lrhi� %;%,,,.., f /�rrriii%firf / ✓ave„�///r�, ,!, �!�„/ll��/��f e M� l,,..:,,,�..__r ;.:,;,, p�«-..!I a6a✓, ✓a„: ,,,,,; ,,,,r;oirv„,;r!NI% !✓/f��1� ✓ ,,.... _....._.,_._._ Conservation Technix crafted a new Parks,Recreation& Open Space (PROS) "Conservation Technix exceeded Plan for the City of Edmonds through an inclusive,robust engagement process. our expectations,and i would highly Outreach was conducted in four languages (Chinese,English,Korean and recommend this firm for any work related to parks and recreation policy Spanish),including social media posts, community survey,pop-up event tabling development,community engage- and direct engagement with non-English community members, and diversity, Ment,project management and ac- equity and inclusion were core values of the project.The project included a park quisitions This plan update took more than a year and every benchmark system inventory and conditions assessment of parks, natural areas, trails and deadline was made,quality deliver- facilities.As a six-year guide and strategic plan for enhancing park and recreation ables were always on time and the amenities for the community, the Plan considers the park and recreation needs of project easily finished on budget.” residents across Edmonds. It updated inventories, demographic conditions, needs Angie Feser,P&R Director analysis,managernent considerations and capital project priorities. Link to adopted plan: Project Highlights httos://www.edmondswa.gov/ government/departments/ Random-sample mail, plus online community-wide survey, in four languages parks recreation cultural Recreation program assessment to explore services and partner opportunities services/planningrrooiects im Need analysis, project levels of service and service standards review Milwaukie Parks Engagement—Milwaukie, OR (for JLA & I2O) JLA Public Involvement and IZO PR&Marketing are co-leading public �I , ,,.,P *141 involvement,in collaboration with the City and prime consultant, aboutdevelopment of three neighborhood parks: Balfour Park,Bowman-Brae Park and Scott Park.An emphasis of the engagement process is hearing from stakeholders who had not been previously involved and also specific / communities,including Spanish speakers,people historically left out of public / �9 Ir planning process, and people with disabilities.The goal of engagement is to ensure that these parks best meet the needs of the community and create welcoming parks for all. In summer of 2022,JLA.and IZO conducted broad community engagement as well as personalized engagement to reach people Reference where they were at. Public events were held in each of the three parks, City of Milwaukie drawing hundreds of participants. Focus groups were held with Spanish Adam Moore, Parks Development Coordinator speakers,BIPOC and people with disabilities. Engagement on the project so 503-786-7525 far has seen a lot of new people engaged—people who have not participated MooreA@milwaukieoregon.gov in previous city planning efforts or surveys are participating for the first time. primary goal for the city. Work Period:January 2022- This was a p y g �'� October 2024 ffProposal - Woodburn Parks and Recreation Master Plan 38 Exhibit A "S"Y0ra�:u�ab�:�rv� � CONSERVATION ;,I TEC H N I% .._.......___ ............ Parks, Recreation Centers & Librar Facilities Master Plan—Salinas,pCA p r Conservation Technix led a multi-disciplinary team to prepare a new Parks,Recreation Centers and Library Facilities Master Plan for the City of Salinas. Located in Monterey County, Salinas is a growing city of 165,000 people and is a world hub of agricultural technology. The project entailed a complete inventory of the City's parks, trails, community centers and library facilities. A robust public outreach plan included several topic-oriented community listening sessions, stakeholder discussions and pop-up events in English and Spanish.A dual-language,random- sample mail survey was conducted to assess residents'recreational needs,preferences and priorities. One unique aspect of the project involved consultant-led trainings of City staff and community members to serve as facilitators for public engagement. Our team held multiple day-long training sessions to help build the local capacity of volunteers to aid in conducting outreach for the project. The plan included a 10-year,priority-weighted capital improvement plan to guide strategic investments. Project Highlights Link to adopted plan: * Local volunteer capacity building https://www.cityofsalinas.org/ Recreation demand study to explore core services, facility needs&partner support file/45819/download Is Updated park and sport facility standards Additional References for Conservation T'e:chalix City of Salinas City of Happy Valley Kristan Lundquist, Library&Community Services Chris Randall, Public Works Director Director 503-783-3842;chrisr@happyvalleyor.gov 831-758-7306; kristanl@ci.salinas.ca.us; 16000 SE Misty Drive, Happy Valley, OR 97086 200 Lincoln Avenue, Salinas, CA 93901 Project: Parks & Recreation Master Plan Project: Parks, Recreation Centers &Library Work Period: June 2017-December 2017(7 months) Facilities Master Plan Role: Prime Consultant Work Period: October 2016-June 2018 (20 months) Role: Prime Consultant City of Edmonds City of Bothell Angie Feser, Director, Parks, Recreation &Cultural Tracey Perkosky, (former) Parks Planning&Grants Services Manager 425-771-0256;angie.feser@edmondswa.gov 253-884-9240;tracey@keypenparks.com 700 Main Street, Edmonds, WA 98020 18415 101st Avenue NE, Bothell,WA 98011 Project: Parks, Recreation &Open Space Plan Project: Parks, Recreation &Open Space Plan Work Period: April 2021-June 2022 (14 months) Work Period: March 2019- February 2020(11 months) Role: Prime Consultant Role: Prime Consultant Proposal - Woodburn Parks and Recreation Master Plan 39 Exhibit A ty ( CONSERVATION • T E C H N I X-----.____-.�.____._. Project Approach Y Project Understanding This project entails the development of a comprehensive Parks and Recreation Master Plan, built on community outreach,along with review and approval by the Planning Commission and City Council.The Plan will provide a framework for decision-making to guide the planning, development and maintenance of Woodburn's park and recreation amenities over 5-, 10-and 15-year time horizons.The major objectives are to: n Engage local residents and community partners through meaningful public outreach through an equity lens, sensitive to COVID-19 restrictions (if any), to inform plan development; Update the park system inventory and conduct a conditions assessment of parks, facilities and programs to guide the development of a systemwide needs assessment; rm Examine and analyze services and standards,including levels of service and maintenance and operations needs in relation to funding scenarios and the City's demographics; n Compose germane goals, strategies and guidelines to enhance service delivery and respond to community needs relating to park and recreation facilities,programs and operations; and n Develop a concise, adaptive and actionable plan with clear implementation strategies. At its core, the Master Plan and site master plan projects are about engaging the community and listening. Our team strongly believes that public involvement is crucial to the success of this project. Specifically,we will work with staff to define a comprehensive public participation program,and we will offer an inclusive engagement program to connect with residents and stakeholders to validate the goals and strategies of the Plan. r Hrrii i ry Scope of Work The following pages detail our team's approach to the scope of work requested in the RFP While variations toward the overall project may exist,we are confident that the scope we have outlined will result in a strong Plan built from an engaged public and in alignment with the project budget. Our team is open to discussing amendments to the scope to better align with your needs,resources and priorities for specific work tasks. 'ask :i.: Project: Initiation & Management Task 1.1. Kick-off Meeting& On-going Project Management Hold a project kick-off meeting with City staff to refine the scope of the project and to consider the following: * Review and discuss the overall objectives and milestones for the project Discuss community interests and issues and identify key community partners n Develop a public outreach plan approach to include team and staff roles Hold periodic project coordination meetings,via video or phone conference,with City staff to review and discuss work products,prepare for community outreach,refine objectives and develop implementation strategies. Task 2: Existing Conditions & Baseline Analyses Task 2.1. Review of Existing Plans & Studies Review and analyze all pertinent, existing city-wide planning materials,including the existing Comprehensive o„ Proposal - Woodburn Parl<s and Recreation Master Plan 40 Exhibit A ,,�Gy ��aor��i;t�r�a��Ima ruy n �� C O N S E RVAT I O N .'i T EC H N I%_ ................ ....._.. Plan,past Parks and Recreation Plan,Transportation Plan,Mill Creek Greenway Master Plan, budget and other documents. Review and validate the park and recreation goals of the Comprehensive Plan and other City policy statements. Task 2.2. Demographics, Trends & Profile Compile relevant statistics and data to include Census figures and PSU Population Research Center projections to profile population trends and other socioeconomic conditions. Examine recent studies and regional statistics, such as the Oregon SCORP,NRPA data and sports industry association data, to develop a trend assessment uniquely- focused toward the City's offerings. Compile community profile addressing demographics and natural features. Task 2.3. Base Mapping& Spatial Analysis Utilize GIS to analyze the parks, trail and recreation system against distribution,proximity and accessibility criteria and identify potential shared uses or multiple uses of public lands for recreation. Our team has strong skills in GIS, and we offer a unique method of assessing service areas and system deficiencies. We utilize a network-based walkshed gap analysis that can illustrate areas of the city with optimal parkland access, as well as highlight areas underserved by park and recreation facilities. Task 2.4. Inventory& Conditions Assessment Expanding upon existing City documentation, conduct a physical assessment of parks, trails and recreational amenities to identify potential needs for improvement, it " enhancement or renovation,along with opportunities to establish or improve sustainable management. Assess and rate the conditions of amenities and identify � �*f"''r'4�✓lMr��l�b�Ni��J��"'�� gip' � existing deficiencies. Meet with operations staff to discuss facility needs, best We will prepare parkland and facility management practices or challenges regarding the planned and potential growth of summary and categorize the conditions, system assets and facilities. Prepare a conditions assessment summary to rate assets constraints and potential operational and capital planning. enhancements of the parks,trails and and inform cost estimating p p g recreation system. Task 3: Commullity Engagement We will work with the City to reach out to a broad spectrum of residents and groups,while also looking for ways to expand partnerships and share information. We will work collaboratively with the City to more fully refine the scope of work and budget for the public involvement components of the project after contract award to ensure our level of effort aligns with the City's budget requirements. Our overall goal is to ensure a successful project for the City. We will utilize a range of techniques, outlined below, that will be tailored to reach targeted audiences and stakeholders. Our team is prepared to facilitate a varied, socially-appropriate process that is also sensitive to shifting COVID requirements. Special effort should also be made to create opportunities to engage with people of color,low-income,youth and non-English speaking people to ensure the Plan concepts are accessible and relevant to diverse populations. We may recommend a mix of strategies designed to reach communities that have underrepresented populations and underserved neighborhoods,in lieu of traditional open houses. • Attend up to three sessions of the Parks and Recreation Advisory Board for discussions on visioning, challenges, opportunities and potential partnerships, as well as on-going guidance as the Plan progresses. n Design and implement random sample, dual language, mail- and online-based surveys to identify general community sentiment and preferences, needs, demand and the general use of parks and recreation facilities and to inform and guide the direction and development of the Plan. We propose a random sample of 2,500 households for the mail survey with reminder postcards to follow Prepare an online version of Proposal - Woodburn Parks and Recreation Master Plan �y 41 Exhibit A CONS E RVAT ION wu tuutirtuw �arrr i��a� the same survey for the general public and segregate the datasets.Analyze the data and prepare summary findings as a technical memorandum to highlight subgroup responses. n Plan, help promote, conduct, and report the results of two in-person or virtual open houses. For virtual sessions,we will provide the online platform and will provide technical support leading up to and during the public meetings. In-person public open house meetings will share information via displays about the Parks and Recreation Plan, community needs and priorities, options for the future and offer opportunities for the public to provide feedback on local needs,interests and project ideas. We will also use the meetings to seek feedback in specific areas, such as project priorities, site master plans and implementation strategies. The written summaries of these events will be posted on the website. sA Promote participation in and facilitate focus group discussions,plus individual interviews by phone or in-person, to more deeply address areas of partnerships,programming,park site design, service delivery or community needs. Potential stakeholders may include the City's recreation program users,local seniors, Woodburn Public School District, sport groups,representatives from local Latino and Russian Old Believer communities, and service clubs such as Rotary. ua Coordinate and staff up to three information tables at community events,with logistics support from staff to promote the online open house and to explore the future vision of the parks,recreation and trails system to supplement survey and trend data. For each event,we will prepare materials, and collect and summarize community feedback. M Coordinate with staff to outline and prepare project webpage content for the City's website to promote the survey and meetings, allow access to project materials and give transparency to the process. Prepare content for distribution via the City's and other community partner's social media platforms. Task 4: CommUnity Needs Assessment Task 4.1. Park Level of Service Assessment & Benchmarking We will utilize inventory data, GIS and national data to assess the City's current and future levels of service. Coordinate with staff on the approaches to service standard assessments,which may include NRPA's Parks Metrics data, comparable jurisdictions and local history. Review current park classifications in terms of hierarchy, appropriateness and function, and discuss the potential for locally-relevant revisions to classifications to fit with local recreation needs, staff direction and an estimate of financial implications. Task 4.2. Recreational Assessment & Gap Analysis Conduct a system gap analysis utilizing GIS modeling and findings from the inventory assessment. Summarize findings and statistics and specifically ' address potential park, trail, and maintenance improvements to meet the service demands requested by the community and stakeholders. .- * Analyze the park,trail and open space system against distribution '� d proximity and accessibility criteria. Y � u Assess park service area needs and identify future demand for parks, JR amenities and recreation facilities. Make informed recommendations about potential candidate acquisition areas that maximize resource utility;while managing With extensive work in park system planning, aC q ty� � g our planning and analytical models exceed the potential long-term development and operating costs. customary"as the crowflies"assessments to consider reality-based networks and barriers to u Evaluate service standards and re-align them as appropriate to meet park access,along with treatment for private the community's vision and existing and planned park system assets. and quasi-public spaces. Proposal - Woodburn Parks and Recreation Master Plan 42 Exhibit A CONSERVATION TECH NIX .-..__............... .__.____. "asp( : Preliminary Plan Development Task 5.1. Draft Parks & Recreation Master Plan The draft Plan will outline a framework for the improvement and growth of City recreation amenities, trails and parks to the specific needs of the community. This framework will help clarify funding,program objectives and goals,and it will set a long-range vision for the City and provide clear action items and strategies for implementation. The Plan will include a compilation of all the analyses and recommendations from the planning process and will include chapters detailing the system inventory, outreach, community needs,goals and implementation strategies.The Plan will incorporate the following: n Clear vision,goals and policies for park, open space and service delivery u Priority actions based on community guidance, funding opportunities and fiscal realities Strategies for parks, trails and natural areas for planning, acquisitions and maintenance Es Strategies and recommendations regarding system management, system planning and performance measures u Identification of potential funding sources, financing options,grants and strategic partnerships Task 5.2. Capital Improvements Plan Develop a 15-year Capital Improvements Plan that identifies in priority order and sequences the actions necessary to implement Plan recommendations. Generate order of magnitude cost projections for all proposed park and recreation components,renovation and redevelopment,potential land acquisition and potential new development. Prepare a strategy and priorities for phased implementation. Task 5.3. Administrative Draft Plan Incorporate one round of edits to address input and recommendations received from staff into an Administrative Draft for circulation to and review by the Planning Commission and general public. Task o Review & Approvals Task 6.1. Commission Reviews Participate in study sessions with the Parks and Recreation Advisory Board and Planning Commission for their review of draft and final iterations of the Plan. Highlight key considerations about policies, strategies, capital priorities and impact fee rates. Edits directed by the commissions will be incorporated into revised documents for circulation to City Council. Task 6.2. City Council Review Attend a study session with City Council to present the draft Plan and review the key findings, financing measures, policy recommendations and implementation strategies. Task 6.3. Revisions & Final Documentation Incorporate final comments to finalize the Plan and site master plans. Produce the Plan in booklet format, delivered in print and electronic format (PDF). A data drive of all deliverables (e.g.,maps,graphics, tables, content, GIS data, etc.) will be provided in digital formats at project completion. „a Proposal - Woodburn Parks and Recreation Master Plan 43 Exhibit A ASC O N S E RVAT 10 Nomum Si=rfu✓�Ir�U�r ,/,0i,, T E C H N 1 Preliminary Project Scheduie l y�iy,'Jl C C � O C F ) ( ✓ .. 1 C 1 is 3 E m r P 1 a CL I d O v — — — — — – > m J– o cG_ v U realm. m Y ;{ ' 'n a m 'aa - Ln mCL r y µ- � c4 s QJ 2 C3 o dl a°1 P iralnu c u - — — — — —'- — '— arjr��.— y .5 65 Z."NOf , fvy� O d' m > a 41 m _ ... ...w..., ..,._ 'o 1 y O C7 ¢ v CUFL C ` > > a ( a v _ 0Yw at v l i40 G ._ c on -' o° z o "u a m _ n fi o CO tic •- Y F `m x `n v i; N y w rl o 1 ,r in � awC7D ri o v Ij En � - — — — — — — O I 5 oa o = v CL a a a u v% O v O ak�l $45D1 JOfD(/v (£NSOL)SS7JOJd 4UaWa5DBU3 MUM' - y U � Proposal - Woodburn Parks and Recreation Master Plan 44 Exhibit A ,�. � wrar�auor CONSERVATION T E C H N I% ._._.._...... .._....__._. 5. Fee Est'l mate To complete the scope of work identified in the Scope of Work section of this submittal,we propose a total not- to-exceed cost of $139,590,including all costs and excluding the optional bid alternatives. A fee summary by major task by firm is noted below, and a detailed fee schedule by task follows. We will work with the City to prepare a revised scope and budget, consistent with the available resources,if needed. All charges for services will be a not-to-exceed fee, as submitted with, and made part of, this quote. Stst f.l. Patc's Conservation Technix Principal $ 185.00 Senior Associate 1 $ 160.00 Senior Associate II $ 130.00 Associate $ 110.00 izo PR&Marketing Project Manager $ 185.00 Equity Manager $ 160.00 Designer $ 125.00 Trans-creation $ 125.00 Trans-creation $ 125.00 JLA Public Involvement Senior Project Manager $ 190.00 PI Specialist 4 $ 128.00 PI Specialist 1 $ 90.00 Administrative Support 4 $ 105.00 FCC Sun7rt1<try 1W 11 RIMINI! � Task 1:Project Initiation&Management $ 19,110 m 112 $ 6,460 $ 5,060 $ 7,590 Task 2:Existing Conditions&Baseline Analyses $ 12,930 84 $ 12,240 $ - $ 690 Task 3:Community Engagement $ 67,618 438 $ 22,970 $ 11,458 $ 33,190 3.1.PRAB Meetings(3) 30 $3,500 $380 $1,380 3.2.Mail&Online Survey,dual language 78 $8,650 $0 $2,975 3.3.Open House Meetings(2) 124 $4,580 $6,432 $7,900 3.4.Pop-up Events&Support(3) 90 $1,780 $3,688 $7,330 3.5.Stakeholder Discussions 82 $4,090 $0 $9,530 3.6.Social Media&Web Content 34 $370 $958 $4,075 Task 4:Community Needs Assessment $ 11,450 72 $ 10,070 $ $ 1,380 Task 5:Preliminary Plan Development $ 14,502 93 $ 10,880 $ 1,272 $ 2,350 Task 6:Plan Reviews&Approval $ 6,955 41 $ 61955 $ $ - Direct Costs $ 7,025 $ 6,615 $ 310 $ 100 TOTAL $ 139,590 3.3. Additional(3rd)Open House Meeting $ 8,921 59 $ 1,630 $ 3,216 $ 4,075 3.4.Additional Community Tabling $ 3,535 25 $ 370 $ 720 $ 2,445 Proposal - Woodburn Parks and Recreation Master Plan 45 Exhibit A CONS E RVAT I O N T E C N N I M - _....._._...._.._.. H N a � � Q O C N E a N y O a p +Q H N O O O211 � W k x - s � u F� C N C ¢ U N m Q d CO W Q N b Q N W Yi Q O N W Q O Q N v+ O N ^ P p s a w m U ❑ o H u� o � I+- .tea ae N a c w c m v ae ae �e N ae ae ae aye ae u jg a O IO D N � N VM N N N T N O N b W N Q O I� N P N rQi O N h 0 O O h .O W O Lo n Q O N Q p O W a = J o t y1 d C C � 0 ° 4 « ~ 2 y1 N L C F an o to on v a 'E ai m °o in m c m E -2v� c U C Q �, 1L y v g v y d 6 c d O ° .� N C L u C O vEr C a C N S'J C W ° c N a 2 E a u m �} ° � ° J � � E ° tJ .a 1i y c ,�.+ ^. �' u 3 y5+ < yL' E ❑ 7L S ',9 ii m y N c y VC q df u �-' u E v m + c ~J h Ymn%m pic OE � oo • a o t 9 WFo Fa m EN OO u �a G M0 a b aU gJ 44J+ y° ❑ N Q .O Y N N N mN N II Q W �_ G C ° Q zQ Proposal - Woodburn Parks and Recreation Master Plan 46 Exhibit A Steve Duh, CPRP CONN SxE RVATION PRINCIPAL Steve is a Certified Parks&Recreation Professional and former arborist and has over 20 years experience in public sector and non-profit program management.His background includes urban and land use planning,park and natural resource planning,urban forestry,public involvement and facilitation,policy and budget development and financial and trend analyses.He has led diverse project teams to update park system plans for communities of all sizes across the western United States.Steve's recent projects include managing the public involvement,park planning and project management for the fastest growing cities in Oregon,Washington and Utah.He also managed the City of Tigard's $17 million park bond program,along with conducting feasibility studies for the establishment of park and recreation districts and preparing park impact fee methodology and rate updates. Prior to founding Conservation Technix,Steve was the senior parks planner and design section manager for the Vancouver-Clark Parks&Recreation Department.He authored and managed a study to enable the creation of a voter-approved metropolitan parks district and a$40 million capital park construction program,oversaw capital financing programs,conducted impact fee rate and methodology revisions,developed policies and established several local partnerships. REPRESENTATIVE PROJECTS City of Sammamish Parks,Recreation&Open Space (PRO) Plan Steve managed the Parks,Recreation&Open Space Plan for the City of Sammamish,which has experienced 73% growth in the past 16 years.The PRO Plan laid the foundation for strategic parkland acquisitions and trail corridor alignments,while also focusing on specific recommendations for enhancements to existing park facilities and recreation programming.The project entailed an in-depth public outreach program consisting of a mail survey,online engagement,community meetings,stakeholder discussions and meetings with Commissions and City Council. tm Multi-Jurisdictional Parks &Recreation Master Plan; Hood River Park&Recreation District, OR Is Parks, Recreation &Open Space Plan and PIF Update; City of Ridgefield,WA * Parks &Open Space Master Plan; Creswell, OR n Parks, Recreation,Arts &Trails Master Plan; St. George, UT o Parks, Recreation &Leisure Services Plan; Medford, OR Urban Forestry Program Assessment;Eugene, OR * Citywide Parks Master Plan&Open Space Element for the General Plan;Monrovia, CA n Park Impact Fee Methodology&Rate Update; Clark County,WA Corvallis Park and Recreation District Feasibility Study; Corvallis, OR to Las Cruces Parks and Recreation Master Plan; Las Cruces,NM n Parks, Recreation&Open Space Plan; PenMet Park District,WA EDUCATION Master's degree, Urban and Regional Planning; Portland State University Bachelor of Science, Environmental Science; SUNY College of Environmental Science&Forestry * NRPA Rocky Mountain Revenue Management School PROFESSIONAL HIGI-ILIGI-ITS u Contributing Author: Outdoor Recreation Planning; Bass,John and Burns, Robert, editors. 2016 * Presenter: Green Infrastructure:From Single Site to Region; National Association of Recreation Resource Planners Conference; Portland. 2010 Presenter: Metropolitan Park Districts in Washington;Joint Washington and Oregon State Parks & Recreation Association Conference;Vancouver,WA. 2006 * Design Manager/Park Planner;Vancouver-Clark Parks &Recreation;Vancouver,WA. 2000-2006 Proposal - Woodburn Parks and Recreation Master Plan = 47 Exhibit A Jean Akers, PLA, AICP n CONSERVATION SENIOR ASSOCIATE Jean Akers is a registered,professional landscape architect and a certified planner with the American Institute of Certified Planners.With professional experiences that range from small-scale,site-specific landscape design to community and regional approaches for land conservation,development and use,Jean is able to work across multiple landscape scales with a diverse cross-section of stakeholders.She is very effective at leading the public participation process through her years as a college instructor,project manager,planner and public speaker. While working for the Vancouver-Clark Parks and Recreation Department,she designed neighborhood and community parks,prepared master plans and feasibility studies for regional parks,and developed policies and best management practices while integrating GIS into park and trail planning and asset management.Jean managed a $19 million park acquisition program and led a community-wide planning effort to explore the future of parks and recreation in Clark County as government revenues continued to fall short of expenses and funding support for the public park and recreation system steadily diminished. Jean has considerable experience in municipal planning activities as both a private consultant and public planner, and she taught municipal planning as an instructor for the Pennsylvania Municipal Planner's Educational Institute,where her combined planning expertise and teaching experience assisted community leaders in growth management and community planning. REPRESENTATIVE PROJECTS n Parks &Recreation Master Plan;Monmouth, OR n Parks &Recreation Master Plan; Milton-Freewater, OR n Parks, Recreation &Open Space Plan;Mercer Island,WA n Camp Hope Master Plan; Clark County,WA n Parks, Recreation &Open Space Plan; Happy Valley, OR n Trail System Map Brochure&Signage; Ridgefield,WA n Clark County Parks &Open Space Plan; Clark County,WA in Lynnwood Parks,Arts, Recreation &Conservation Plan; Lynnwood,WA EDUCATION n Master of Science-Horticulture; Ohio State University n Bachelor of Landscape Architecture;Temple University n Bachelor of Agriculture; Ohio State University PROFESSIONAL HIGHLIGHTS n Contributing Author: Outdoor Recreation Planning; Bass,John and Burns, Robert, editors.2016 n National Association of Recreation Resource Planners, 2010, presentation. n American Planning Association Annual Meeting, 2004, presentation. n Annual Symposium: New Directions in the American Landscape, 2002, n Pennsylvania Parks &Recreation Society Annual Conference, 2002,presentation. n American Society of Landscape Architects National Conference, 1998, 2001,published. n Chief Parks Planner;Vancouver-Clark Parks &Recreation;Vancouver,WA. 2007-2011 n Professor; Conway School of Landscape Design; Conway, MA. 2002-2006 AFFILIATIONS n American Society of Landscape Architects;Professional Landscape Architect n American Planning Association;AICP n Perkiomen Watershed Conservancy,Vice Chair ,o Proposal - Woodburn Parks and Recreation Master Plan 48 Exhibit A Michelle Kunec-North CONSERVATION T E C H N I R.. ...._....._.. ...._..._... ASSOCIATE Michelle has 14 years of experience as a professional planner working to increase opportunities for people to lead healthy,active lives.She has developed coordinated parks,open space,trail and other public facility plans for several Northwest cities,including capital improvement programs,available land assessments,short-and long-term acquisition strategies and revenue analysis.She enjoys facilitating conversations between agency staff,stakeholders and the public to identify priorities and develop strategies that balance multiple community objectives.Michelle has also participated in local and national collaborations to integrate health in public planning and has experience in Health Impact Assessments.Michelle also speaks Spanish and has used her language skills in a variety of meting settings. REPRESENTATIVE PROJECTS Vancouver-Clark Comprehensive Parks,Recreation &Open Space Plan Michelle managed the development and adoption of the Vancouver-Clark Parks,Recreation&Open Space Plan-a 20-year plan for acquisition and management of a 7,000-acre park and trail system.The planning process included extensive stakeholder and public involvement,including focus groups,workshops and surveys,as well as inventory and trend analysis.Michelle oversaw capital facility plan development—including service standards,prioritization criteria,and funding strategies—for multiple jurisdictions with over$20 million in combined annual expenditures. M Parks, Recreation &Open Space Plan; Bothell,WA ri Parks Master Plan; Monrovia, CA n Park District Comprehensive Plan; Si View Metropolitan Park District,WA Is Parks, Recreation,Arts &Open Space Plan; Maple Valley,WA n Citywide Parks Master Plan; Redmond, OR Parks, Recreation &Open Space Plan; Kirkland,WA u Portland Plan's Healthy Connected City Strategy; Portland OR * Parks, Recreation &Open Space Plan; Covington,WA * Recreation Master Plan; Delano, CA Parks &Recreation Master Plan; Creswell, OR is Arts &Culture Plan; Corvallis, OR EDUCATION n Master of Community and Regional Planning, University of Oregon is Bachelor of Urban and Environmental Planning,University of Virginia Bachelor of Science, Environmental Science, University of Virginia PROFESSIONAL HIGHLIGHTS Led Healthy Eating Active Living partnerships for the City of Portland with Multnomah County Health Department and health advocacy organizations n Advisory committee member for projects including the Portland Bicycle Plan for 2030; Health Impact Assessment of Metro's Climate Smart Communities; Portland Climate Adaptation Plan; and Multnomah County Community Health Assessment Policy Analyst/Planner; Bureau of Planning and Sustainability Portland, OR, 2008-2013 Parks Planner;Vancouver-Clark Parks &Recreation;Vancouver,WA,2005-2008 AFFILIATIONS Northwest Trail Alliance,volunteer grant writer International Mountain Biking Association Proposal - Woodburn Parks and Recreation Master Plan 111 1? 49 Exhibit A ADRIENNE DEDONA ) 1a SE141OR ASSOCIATE Adrienne has helped government agencies positively and productively engage Public Involvement with the communities they serve since 1999. She also provides decision- making and engagement strategy for many types of planning efforts, including parks, trails and open space plans. Adrienne has designed, managed and EDUCATION implemented complex public involvement programs for local, regional and state-wide projects across Washington and Oregon. Her clients appreciate her B,A. I...ife Science broad knowledge of all facets of public involvement programs, including: University of Portland developing project-specific strategies and decision-making frameworks, conducting stakeholder interviews and online surveys, developing engaging PROFESSIONAL informational materials, and managing public meetings. Certified in SDIC (Systematic Adrienne is a sought-after facilitator for advisory committees and public forums Development of Informed Consent), of all types. Her expertise has helped forge understanding and agreement on Institute for Participatory Management public projects involving multiple agencies and diverse communities, including advocacy groups, neighbors, communities often marginalized from public Trained in Technology of Participation: processes, as well as business and property owners. Clients, teams and Group Facilitation Methods, Institute of stakeholders enjoy working with Adrienne and her collaborative and flexible Cultural Affairs management style. Strategies for Dealing with Opposition and Outrage in Public Participation, RELEVANT PROJECT EXPERIENCE International Association for Public Participation (IAP2) Woodburn Transportation System Plan Update, City of Woodburn and Comprehensive Equity Workshop: ODOT From Theory to Application, IAP2 Camas Parks, Recreation and Open Space Plan*, City of Camas 2016 Excellence in Communication Battle Ground Parks Comprehensive Plan Update*, City of Battle Ground Award,American Waterworks Association Pacific Northwest Ridgefield Parks Comprehensive Plan Update*, City of Ridgefield 2020 Respect for Diversity, Inclusion Sandy Parks&Trails System Master Plan, City of Sandy and Culture Award, IAP2 USA Off-Road Cycling Master Plan, Portland Bureau of Planning& Sustainability Comprehensive Parks & Recreation Plan Update, Vancouver-Clark Parks EXPERTISE and Recreation Senior-level engagement strategist Camas Shorelines Master Plan Communications, City of Camas with decades of work with public Cooper Mountain Community Plan, City of Beaverton agencies and stakeholders Old Town/Chinatown Redevelopment Project, Prosper Portland Experience working in Woodburn and with the City MovingAhead, Lane Transit District Expertise in strategy, facilitation, Tigard Urban Forestry Code Revisions, City of Tigard online engagement, development of Agricultural Preservation Advisory Committee Facilitation, Clark County communications, public events 78th Street/WSU Property Concept and Master Planning, Clark County Glendoveer Golf Course& Fitness Trail Facility Assessment, Metro *As subconsultant to Conservation Technix Proposal - Woodburn Parks and Recreation Master Plan 50 Exhibit Anthony Ve|'z R2SUO0e PROFESSIONAL HISTORY |ZOPublic Relations & yNarkebno/GTOR|jobs 2OO9 - Present President • Oversee dav-bo-dayoperations ofbusinesses w Develop strategic marketing and communication plans for public/private sector organizations w Implement public relations and community outreach/engagement initiatives • Evaluate campaigns and provide reports toclients Woodburn School District 2006-2008 Director of Public and Community Relations w Led trilingual (English/Spanish/Russian) public relations and communications programs w Developed and maintained community outreach and engagement process • Facilitated strategic planning process Chennehetm Community College, 8o|ern. Oregon 1S89 -2O05 Director, College Access Programs & Coordinator, High School Equivalency Program • Oversaw six federal programs targeting first-generation, low-income and migrant students. w Developed bilingual (English/Spanish) marketing and communication campaigns • Managed all community relations events and activities w Ensured federal programs complied with government standards NIKE, Inc., Beaverton, Oregon 1S90 - 1898 US Community Relations Manager w Designed corporate giving strategies to positively impact communities across the U8 w Developed strategic marketing and communication programs w Led and executed national and local philanthropic investments EDUCATION K88, Higher Education Administration, University of Rhode Island BG. Business Administration and K8erketin8. Portland State University YEARS EXPERIENCE 20 + Proposal - Woodburn Parks and Recreation Master Plan )G10" 51 Exhibit @00 Daniel � ^��O|��^ .[� raDQO Resume PROFESSIONAL HISTORY |ZOPublic Relations @ Marketing 2012- Present Equity Manager • Apply Equity Lens to |Z(] projects ~ Quality control for any Spanish trane|ation, outreach, marketing, and voice-over. • Facilitate listening eeeeione, round table diaouaaiona, focus gnoupa, community meetings and workshops in Eng|ish. Spanish or bilingually. • Perform cultural audits for large organizations to develop plan for internal culture change to reach equity goals. ~ N1one0o and perform outreach for equity in constructions contracts for the Woodburn Capital Improvement bond. • Research and provide recommendations for diverse teacher retention in 8o|enn Keizer School District. Leading to creating our own job board, stnr'obn. conn. • F7ev|evv dozens of websites, flyers, radio, TV, and print ads for cultural competence EDUCATION Portland Community College C|aohannoe Community College International Institution for Adult Education in the Exterior (INEA Mexico City) YEARS EXPERIENCE 12+ PROFESSIONAL AND COMMUNITY AFFILIATIONS w Board Member of Youth Empowerment Project Northvveot. March 2021 to Present • The Board for YEPNVVworks to better the life of students throughout Oregon and in in particular of disadvantaged and marginalized communities. ~ Human Rights Commissioner for the City of Portland, March 2013 to 2020. w Human Rights Commissioner for Portland's Human Rights Connnn|oa|on. ESProposal - Woodburn Parks and Recreation Master Plan 52 Exhibit A 53 Exhibit A '...insightful, attentive and team oriented. Their understanding of local issues and conditions was instrumental in the production of a quality product that will benefit our community now and in to the future." Kurt Reuter, City of Fife '-technically proficient, highly responsive to client needs, and possesses the political experience to help staff navigate the myriad groups involved in adoption of public planning documents." -Wyn Birkenthal,City of Bremerton 'After Tigard voters passed the 2010 Parks and Open Space Bond Measure, Public Works advertised for a consultant that could help our staff produce the multiple park bond projects that were quickly lining up.After a competitive RFP and interviews, Conservation Technix was selected, and Steve Duh was quickly working and scheduling projects. Steve Duh worked as the project manager and was responsible for moving multiple projects from the "wish list"through project charters, planning, and permitting, to the active project list, and through to completion. Without Conservation Technix, Tigard could not have produced the volume of work that was accomplished in three short years. Steve's experience and knowledge were invaluable in helping ensure that quality projects were completed in a timely manner." -Steve Martin,City of Tigard 'As an experienced acquisition program manager,Steve Duh of Conservation Technix provided Vancouver-Clark Parks and Recreation with a customized overview of the land acquisition processes specific to our needs. The time saving reference resources and document templates provided the advantage needed to hit the ground running under critical deadlines, resulting in multiple successful property acquisitions to expand our park system." Monica Tubberville,City of Vancouver ! CONS E RVAT I O N int - i T E C H N I X PO Box 12736 Portland,OR 97212 Phone: 503.989.9345 conservati ontech n ix.com �'I'1 r I Iii♦ r} B V' November 14, 2022 TO: Honorable Mayor and City Council through City Administrator FROM: Curtis Stultz, Public Works Director SUBJECT: Additional Contingency Funds for the West Hayes Street Improvements Project RECOMMENDATION: Authorize an additional $200,000 in contingency funds for the ongoing West Hayes Street Improvements Project. BACKGROUND: This project is included in the adopted FY 22/23 budget and includes a complete reconstruction of West Hayes Street between Cascade Drive and North Settlemier Avenue. The City Council awarded the construction contract, valued at $3,108,266.60, to Knife River Corporation - NW at the May 9, 2022, meeting. The Council also approved $300,000 as a contingency for potential change orders. The project is approximately 35% complete, and four (4) change orders have been approved, totaling $224,992.33. The bulk of the costs, $201 ,465.33, are associated with a single change order. After bidding, it was discovered that approximately 430 linear feet of existing storm line, which was not anticipated to be replaced, was in poor condition and needed replacement. DISCUSSION: Authorizing the contingency funds will allow the Public Works Department to approve any necessary change orders in a timely manner so as not to delay the Project. Originally anticipated to be a 10-14-month construction schedule, the Project remains on schedule with a substantial completion date of April 30, 2023. FINANCIAL IMPACT: The subject project is identified in the adopted fiscal year 2022/23 Budget and funded from the Street and Storm Capital Construction Fund - 363. Agenda Item Review: City Administrator City Attorney Finance 55 OFFI Iii♦ r�} B V' November 14, 2022 To: Honorable Mayor and City Council through City Administrator From: Chris Kerr, Community Development DirectorCd.'r Subject: Briefing on the Community Development Director's approval of a Preliminary Partition and Street Exception application package for 156 D Street (PAR 22-02 & EXCP 22-05) RECOMMENDATION: Staff recommends no action and briefs the Council on this item pursuant to Woodburn Development Ordinance (WDO) Section.4 02 02.. The Council may call up this item for review if desired and, by majority vote, initiate a review of this decision. BACKGROUND: The subject property is approximately 0.65 acres and within the Medium Density Residential (RM) zone. Mill Creek runs along the east side of the property, with the Riparian Corridor and Wetlands Overlay District (RCWOD) covering a significant portion of it. The applicant applied for Preliminary Partition PAR 22-02 in order to partition the lot into three parcels for development of three townhouse dwellings along D Street, and a large tract behind them covering much of the 100-year floodplain. The tract will be deeded to the City as part of this partition. A Street Exception application was also included to request to modify street improvement requirements for the D Street and Young Street frontages. Agenda Item Review: City Administrator_x_ City Attorney_x 56 rig r r M e,�ri moi_ �� zo i aac Aerial image of the subject property. PRELIMINARY PARTITION PLAN ,w 155 D STREET LM r, 2.AND 3 AND PORTION of LOTS a.s. G� 7 N..9,AND tO, GLi]C'IC 6 OF "' 1/"+4 WOGGBURN PACKING Q ADVT1dS rG WPOODS'URkN^'. Imo. IN THE KE, Of'SECTICIN T& I 2, s s, ire t nP w.M �cccxn .�. CITY Or WOQQ$URN MARION CGNWN:'4'Y. GREG©N W, �nceW M€Wd WWm rcxrwa waxes �` / may:", WpgY€SfPIS Ve.Jus-WMLU b dRw CWNSI@SutYafn 01 L ✓ y c,,��,Hre�- ,,.�. '".`'•.� l �, �f t .,.�....,. of I f '.� �x c�dx4 7,.2.n..�a Approved partition plan with parcels outlined in red. 57 OFF I Iii♦ r} B V' November 14, 2022 To: Honorable Mayor and City Council through City Administrator From: Chris Kerr, Community Development Director ' ', Subject: Briefing on the Planning Commission approval of a Variance application for AWARE Foodbank at 152 Arthur Street (VAR 22-10) RECOMMENDATION: Staff recommends no action and briefs the Council on this item pursuant to Woodburn Development Ordinance (WDO) Section ....0.2....02.. The Council may call up this item for review if desired and, by majority vote, initiate a review of this decision. BACKGROUND: The Planning Commission held a public hearing on November 10, 2022 and unanimously approved the Variance (VAR) application with the conditions recommended by staff through the staff report. No public testimony was received. The subject property is 152 Arthur St, within the Downtown Development and Conservation (DDC) zone. It was originally developed in 1910 with a commercial building. Marion-Polk Food Share Inc. purchased the property in 2012 for the AWARE Foodbank. A fire significantly damaged the building on August 18, 2021, and it was later demolished in August 2022. City staff reviewed and approved a land use application package on October 13, 2022 to redevelop the AWARE Foodbank (DR 22-10 & PLA 22-06). The approved development included a condition of approval to bury the existing power lines along Arthur Street or pay a fee in-lieu. The applicant submitted a Variance application to request to maintain the power lines as they exist today (not bury nor pay a fee in-lieu). The Planning Commission approved this request. Agenda Item Review: City Administrator_x_ City Attorney_x 58 .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... A _ - u. Artistic rendering of the approved redevelopment (DR 22-10 & PLA 22-06). ryyr ry yryy. FF ,��i�� ,.<,,, ,. � u,illNl/0/✓`�-„��3 it , til Existing power lines along Arthur Street. 59 OFFI Iii♦ r�} B V' November 14, 2022 To: Honorable Mayor and City Council through City Administrator From: Chris Kerr, Community Development Director ' ', Subject: Briefing on the Planning Commission approval of a Design Review, Street Exception, and Variance application package for "Woodburn Apartments" at 119 N. Pacific Hwy (DR 22-05, EXCP 22-07, & VAR 22-06) RECOMMENDATION: Staff recommends no action and briefs the Council on this item pursuant to Woodburn Development Ordinance (WDO) Section .4 02 02... The Council may call up this item for review if desired and, by majority vote, initiate a review of this decision. BACKGROUND: The Planning Commission held a public hearing on November 10, 2022 and unanimously approved the Design Review (DR), Street Exception (EXCP), and Variance (VAR) application package with the conditions recommended by staff through the staff report. Two individuals submitted testimony - Carol Callahan & Tim Vermeire at 1072 Young St. The subject property, 119 N. Pacific Hwy, is an undeveloped 1 .42-acre property in the Mixed Use Village (MUV) zoning district. The approved project is a 35-unit multifamily residential apartment building with site improvements for parking and landscaping, as well as a public path along the south property line to promote a pedestrian-oriented environment within the MUV zone. The development will utilize a single driveway for access into the site. As part of the approval, the developer will grant a private access easement over the driveway to benefit adjacent properties, which facilitates City and ODOT access management priorities along Hwy 99E. The Commission approved the applicant's Street Exception request for modified street improvement requirements along the N. Pacific Highway frontage, as well as the applicant's Variance request to remove the garage parking requirement for multifamily dwellings. Agenda Item Review: City Administrator_x_ City Attorney_x 60 z�= ey Qa�P M iy, 661I IP iIIII � r w u ,, 1Yfi/k 1) t u Aerial view of the subject property ................................................................................................................................................................................................................................................................................................................................................................................................................................................... c � 1 I r to° ail � 1 L l uwioM aaciFie wAiLraoKa 1 , Site plan 61 e � I N�I�,I �I VIII r� Artistic rendering 62 OFF I Iii♦ r} BU November 14, 2022 To: Honorable Mayor and City Council through City Administrator From: Chris Kerr, Community Development Director ' ', Colin Cortes, AICP, CNU-A, Senior Planner Subject: Call-Up Briefing: Planning Commission decision on a Planned Unit Development & Subdivision application package for Mill Creek Meadows at 1490 Brown St (PUD 22-01 & SUB 22-01) Recommendation: Staff briefs the Council on this item pursuant to a'N' ajb„ea_rrp I). y l[_::) irrieroll ( _ra a%..r...a _rp.....�.�:'.... II::.:��;:� Section 4.02.02. (The Council may call up this item for review if desired and, by majority vote, initiate a review of this Commission decision.) Background: The Planning Commission held a public hearing on November 10, 2022 and unanimously approved the consolidated applications package (Type III) with the conditions recommended by staff through the staff report published November 3. Images See the next few pages for an aerial photo and site plans. Agenda Item Review: City Administrator_x_ City Attorney_x 63 'R�1:11 � ip�er 11r 12;i t�'2? i 112 719 d,;,2 II Fi` tli7�f ^"19k1� AI? d 75d. 11�Y1 II 1 pp i� 0?VR ✓ I 1 5vib5r � d uJ�"� µ7O11 7(Y 121, 3511 41-fv 1i:%7 1.27 td 32� 1 .I 7 ,511;1 ,. @� 9,rif 1!O)a ik 7', l 121�i� 6' Ibi I Ni 3 � 172ur 1 u �� w y1 �84 viz �i�i94'1'flll ,1211 � h12 tuhTpY1 Oi'Yti� � 1,25V 1119. r� 17 7 4' �t'1➢�T, b 1i9dF� 1951 Yi95i � 1 v ' 1 1 � r 1� IK I M1I'" li@�lrrr;��!�r,�D �im�a��NyNlati�afria �Irfgr��i�5��n�Gi ,r �I of ¢I Irl r.. ��VVVVVVVIVV 1i1r,�%' I� fiV�r„��wIII r 9111 7�,e ai r 1 I FRI „r County aerial with subject property outlined in pink Page 2 of 7 64 ............................................................................................................................................................................................................................................................................................................................................................................................ CD J IL ca IL -- - 9 w f g s — I ' L I FI AI ry P u s f L 3+d9Nladv �� x s I � - 4 F `1 � u �i i I r W Site plan (north public land in darker green; middle light green is a private alley, not landscaped area) Page 3 of 7 65 .............................................................................................................................................................................................................................................................................................................................................................................................................................................. u i w, u � n I k _ ,------------- .-� � r 20 —AAV DMI—Hdl' - ��y n u J QAIadS - - y m 4 c � rP S M S. v § N p a 'oa 3sa3nvaj.-a ——— '--- -&tm� h41 . w•� �a ,0 1- !� A�Iltl algin d - � 3 ❑1i 2 . � ry J' f ma arwran — --� - w p g i u s a Site plan (north hatched area indicates minor wetlands along the drainage way) Page 4 of 7 66 r ate— t ..... i _— ioarvc=w0000uaw 3 I/I 1 Toa Y droOp6VRn �� .-.n+N_"ill � -, - '= � z _ , 10 71 12 13 14 15 16 77 fff '312 �N � — ii 43 21 d= 20 85 Close-up of public land improvements on Tracts A & B (including Mill Creek Greenway Trail segment east of Brown St, south spur path to Spring Ave, benches, picnic benches, bicycle parking, dog waste station, drinking fountain, picnic shelter, trash receptacle, wayfinding signage, and shade trees) Project Description The project redevelops three demolished rural homesteads of approximately 18.04 acres along the southerly dead-end of Brown Street into 95 dwellings as 80 houses and 15 townhouses. The development extends Brown Street to the south property line. The northern area of the site contains an east-west drainage way, with minor wetlands, that drains west from the Boones Crossing development over graveled Brown Street east off the site into Mill Creek. It also contains an existing City pump station along the south side of the drainage way. The drainage way and pump station will remain. The developer is dedicating to the City/public the area along the drainage way as Tracts A & B and improving it with a segment of the Mill Creek Greenway Trail and related amenities and support facilities. Page 5 of 7 67 Street Improvements The developer, besides extending Brown Street to the south property line, will construct also local streets a little narrower than usual that accommodate on- street parallel parking on one side of each local street. The developer also will be the first to construct a block-and-a-half long segment of the "South Arterial" that the Transportation System Plan (TSP), which the Council adopted in 2019, as Project R29 describes as a minor arterial road and TSP Figures 2 & 3 illustrate as an east-west crosstown road connecting OR 99E / N. Pacific Highway and Parr Road over the next approximately 20 years. Both Brown Street and E. Traverse Road (the South Arterial segment) will have 8- foot wide sidewalks. Staff and the developer worked diligently to produce a superior site development that includes features such as: 1 . Frontage/street improvements including enhanced public amenities in form of wider sidewalks along the major thoroughfares and wider landscape strips along the block faces with townhouses; 2. Street stubs that allow a logical network for future development to extend; 3. Two street connections with Brown Street including an extension of Spring Boulevard east from the Boones Crossing PUD; 4. Lessened driveway curb cuts through shared driveways at flag lots and townhouse lots; 5. Remediation of the riparian corridor of the west tributary of Mill Creek through invasive groundcover removal (e.g. Himalaya blackberry) and restorative plantings; 6. Walking and cycling wayfinding signage; 7. Tree preservation or fees in-lieu; 8. Fees towards City bus service; 9. Dedication of 5.18 acres of public land along the drainage way that drains east off the site into Mill Creek; and 10.Construction of a segment of the Mill Creek Greenway Trail east of Brown Street, tree plantings along the trail, and related improvements such as a modest shelter of 400 square feet and installation of amenities or trail support facilities such as benches, picnic benches, bicycle parking, a dog waste station, a drinking fountain, and a trash receptacle. Page 6 of 7 68 Zoning The subject property is in the Residential Single Family (RS) zoning district. Testimony Besides the applicant, no one testified. Appeal Any of the parties with standing can appeal the Commission final decision per WDO 4.02.01 B no later than 12 calendar days after staff mails the Commission final decision that the Commission chair signed - no later than November 28 likely - and the Council would make a determination on the appeal after holding another noticed public hearing. Page 7 of 7 69