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September 26, 2022 minutes COUNCIL MEETING MINUTES SEPTEMBER 26, 2022 DATE COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, SEPTEMBER 26,2022 CONVENED The meeting convened at 7:08 p.m. with Mayor Swenson presiding. ROLL CALL Mayor Swenson Present Councilor Carney Present Councilor Cornwell Present Councilor Schaub Present Councilor Swanson Present Councilor Puente Present Councilor Cabrales Present Staff Present: City Administrator Derickson, City Attorney Shields, Assistant City Attorney Granum, Assistant City Administrator Row, Police Chief Pilcher, Public Works Director Stultz, Community Development Director Kerr, Finance Director Turley, Human Resources Director Gregg, Economic Development Director Johnk, Special Projects Director Wakely, City Engineer Garcia, Software Support Specialist Sanchez, Public Affairs and Communications Coordinator Moore, City Recorder Pierson PROCLAMATION Mayor Swenson proclaimed September 15 through October 15, 2022,to be "Hispanic, Latinx, and Indigenous Heritage Month" in the City of Woodburn, and encouraged all to join in this observance. PRESENTATION Mary Tennant Award— City Administrator Derickson awarded Kathy McClaskey with the Mary Tennant Award for Excellence in Public Service. Butteville Rd. Discussion - Community Development Director Kerr provided a briefing on the Butteville/Parr Rd. intersection and the reasons for the City to obtain jurisdiction over it. Carney/Swanson... direct staff to initiate the process of annexing and/or transferring jurisdiction of the intersection of Parr/Butteville Rd. to the City of Woodburn. The motion passed unanimously. BUSINESS FROM THE PUBLIC Bruce Anderson,Deputy CEO of Liberty House, stated that Liberty House appreciates the support and.collaboration that they have had with the City on the Woodburn Family Resource Center. He noted that the offices have been a huge step for Liberty House and.added that they have three key components to their organization: the clinic for the initial assessments, Hope and Wellness for mental health and prevention services. Kyle Tarr,Prevention Program Director at Liberty House, spoke about the prevention services that Liberty House provides, which includes child abuse prevention trainings and online safety education in English and Spanish to help our communities protect children from child abuse, sexual abuse, and digital abuse. He added that they are grateful and incredibly appreciative of the support from the city of Woodburn and the local community and that the new office at the Family Resource Center has already proven instrumental in helping to reach more families in 2022. Page 1 - Council Meeting Minutes, September 26, 2022 COUNCIL MEETING MINUTES SEPTEMBER 26, 2022 Marge Jones, 2807 Vasser St., stated that the development over in Smith Creek over by where she lives has increased the traffic tremendously and has become a safety factor. She added that more speed signs should be put up and more patrols in the area. She noted that theft has also become a problem in that area. Albert Menendez, 2806 Vasser St., stated that he has lived in Woodburn for more than 15 years and never had any issues with people stealing anything from his house or property but this year had his personal car stolen from his driveway. He questioned why laws are not being enforced in Woodburn. He added that due to the Smith Creek development the amount of cars passing by exceeds the number of cars that they were told it was going to be. He added that there is a lot of noise 24/7 where people pass by with loud speakers that rattle windows and loud music as well as vehicles driving at a high rate of speed. Elizabeth Garcia, 355 Harvard Dr., stated that she has noticed heavy traffic and cars passing by with windows open and loud music around 2:00 AM, which makes it hard to sleep. She asked the City for help as there is heavy traffic passing by including trailers. William Brookshaw, 2665 Vasser St., stated that there is a speedway coming down Vasser and also Harvard Drive and that he would like to see parking on the west side of the road on Harvard Drive and on the east side on Baylor Dr. He added that people are doing donuts in the middle of the road. Gordon Rains, 411 Harvard Drive, stated that right now you've got cars parked on both sides of the street, and traffic signs that nobody pays attention to because they're hidden behind trees. He added that he sees people doing rolling stops and donuts in that intersection. Phyllis Bolt, 2634 Vasser St., stated that there are several hot rods that she can hear rev their engines and squeal off. She added that there are a lot of kids in these neighborhoods, and it's not safe. She suggested that gradual speed bumps be considered and that the speed go down to 20 miles an hour instead of 25. Cesar Escuela,2801 Ben Brown Drive, stated that he has pictures and video of people doing donuts in the intersection and that he has concerns for the children in the neighborhood. He added that he hopes the City might do something before his son or one of his neighbors kids get hurt. Police Chief Pilcher stated that they are aware of the issues brought up and that they will be doing extra patrol into that area because people have very reasonably and understandably complained about the traffic flow through that area, which was once a very quiet residential neighborhood. He added that they hope to move one officer back to motorcycle in the next few months and that they also opened an application for an officer who is trained and certified to ride a motorcycle and conduct traffic enforcement. Chief Pilcher also provided information on the amount of time and the steps it takes to bring a newly hired police officer on. Phyllis Bolt, 2634 Vasser St., questioned why speed bumps are not an option and City Administrator Derickson answered that the streets are designed to standards and the City adheres to these building code design standards, and traffic standards. It's when we deviate from that standard, like with the imposition of barriers like speed bumps and humps on streets that weren't designed to accommodate them, that the City is then exposed and all the taxpayers are put at risk. Page 2 - Council Meeting Minutes, September 26, 2022 COUNCIL MEETING MINUTES SEPTEMBER 26, 2022 CONSENT AGENDA A. Woodburn City Council Meeting minutes of August 22, 2022, B. Woodburn City Council Meeting Executive Session minutes of August 22, 2022, C. Liquor License Application for Alebrijes Market LLC, D. Liquor License Application for Crossroad Market LLC, E. Acceptance of a Public Easement at 800 Kirksey St (Smith Creek Apartments), Woodburn, OR 97071 (Tax Lot 052W130000115), F. Building Activity for August 2022. Carney/Cornwell... adopt the Consent Agenda. The motion passed unanimously. CITY ADMINISTRATOR AND CITY ATTORNEY ANNUAL PERFORMANCE EVALUATIONS Councilor Cabrales made a motion to table this discussion just so we can get a training on exactly how this is going to go out and that way we all are trained on like the goal setting and things like that, so I don't feel comfortable right now having a review, a performance review. Councilor Carney stated he feels comfortable having a performance review right now and that this is something that they have been anticipating for a while. Councilor Swanson seconded the motion. She added that she is very qualified to fill out the evaluation forms but can only do that from her perspective and wonders if as a Council they are supposed to bring more than just their one perspective and if they should be doing 360 evaluations. City Administrator Derickson stated that the Council has an established process that has been applicable over the past year and if the Council wants to change that process going forward they can have that conversation. He added that it is only fair to use the standards that were set in place at the time that he and the City Attorney worked the prior year as the ones that are applied to them now based on the form that the City Council is using. City Attorney Shields stated that this process was created by the Council and it has been here as long as he has been here. He added that it's the Council's prerogative to revise it but that it is unfair to revise it now. Councilor Schaub stated that she has been on the Council for seven years and has turned in an evaluation each time and never thought it was a problem. She added that she has hers ready and asked which Councilors have completed them. Councilor Cornwell and Councilor Carney both stated that had completed the evaluations. Councilor Puente stated that he doesn't understand the rush in getting these evaluations done and that each Councilor should be there to do the evaluations not just four of the six. Councilor Cornwell stated that she agrees with Councilor Puente and appreciates what Councilor Cabrales said about goal setting but that the evaluations actually have nothing to do with goal setting. She also stated that if Councilors had questions about the evaluation process that they could have come to the other City Councilors or to the City Attorney or City Administrator with those questions. Councilor Cabrales asked for some clarification on the evaluation process. Page 3 - Council Meeting Minutes, September 26, 2022 COUNCIL MEETING MINUTES SEPTEMBER 26, 2022 City Administrator Derickson answered that the way that it works is that Councilors are given in advance of the meeting an evaluation form to be filled out based on the prior year work that the Council has seen him do. He stated that during the meeting he would talk about what the accomplishments have been, what the challenges are, and things that are coming down the pike and that the evaluation for Counselor Shields is the same. He added that the City Council would then have an opportunity to provide feedback, constructive criticism, accolades, or whatever it is that Councilors feel we need to hear that will help us be better. Councilor Swanson stated that her intention is not to change the process but that she would like to be able to fill out a quality evaluation that brings value to their lives. Mayor Swenson stated that he has some confusion about the process, as this is different from the last couple of times when it was done in an executive session. City Administrator Derickson stated that the process has been consistent in the 14 years that he has been with the City and that it hasn't changed at all and asked that they help him to understand what this delay is really about. He added that they have a lot of really positive things to talk about and share with the community. Mayor Swenson stated that it is an odd question to ask what the delay is about as he just wants to understand how to conduct this process and wants to leave a process in place that's clear and has a set timeline. City Administrator Derickson stated that he is happy to have his evaluation conducted the way it has been conducted over the last three years that Mayor Swenson has been mayor. He added that he is not opposed moving forward with a different kind of process and that maybe that could be a part of the goal setting session at the first of the year. Mayor Swenson stated that he has a motion on the floor to have a best practices training and a discussion about our goals that were established more than a year ago. Councilor Carney stated that he would like to ask a question. Mayor Swenson stated there is a motion on the floor to table it until we have had a training and a discussion about our goals and that motion has been seconded. Councilor Carney told the Mayor that he is monopolizing the conversation and added that he is leaving the meeting because he doesn't want to be personally responsible for anything that happens here. Councilor Cornwell stated that she is leaving. Councilor Schaub stated that she is leaving as well. City Attorney Shields advised the Mayor that they had lost their quorum. The meeting ended at 8:51 p.m. due to a lack of a quorum. Page 4 - Council Meeting Minutes, September 26, 2022 COUNCIL MEETING MINUTES SEPTEMBER 26, 2022 APPROVED ERICSWENSON, MAYOR ATTEST ABather'Pierson, City Recorder City of Woodburn, Oregon Page 5 - Council Meeting Minutes, September 26, 2022