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October 10, 2022 minutes COUNCIL MEETING MINUTES OCTOBER 109 2022 DATE COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, OCTOBER 10,2022 CONVENED The meeting convened at 7:00 p.m. with Mayor Swenson presiding. ROLL CALL Mayor Swenson Present Councilor Carney Present Councilor Cornwell Present Councilor Schaub Present Councilor Swanson Present Councilor Puente Present Councilor Cabrales Present Staff Present: City Administrator Derickson, Assistant City Attorney Granum, Assistant City Administrator Row, Police Chief Pilcher, Community Development Director Kerr, Finance Director Turley, Human Resources Director Gregg, Economic Development Director Johnk, Special Projects Director Wakely, Community Services Director Cuomo, Software Support Specialist Sanchez, Public Affairs and Communications Coordinator Moore, City Recorder Pierson PROCLAMATION Mayor Swenson recognized Indigenous Peoples' Day. BUSINESS FROM THE PUBLIC Mark Wigg, Salem, introduced himself to the City Council and announced that he is running for County Commissioner. CONSENT AGENDA A. Woodburn City Council Meeting minutes of September 26, 2022, B. Building Activity for September 2022. Carney/Schaub... adopt the Consent Agenda. The motion passed unanimously. CITY ADMINISTRATOR AND CITY ATTORNEY ANNUAL PERFORMANCE EVALUATIONS Mayor Swenson stated that at the adjournment of the last Council Meeting,there was a motion on the floor to table the evaluations discussion until Council can get training on this item. The motion passed unanimously. EVALUATION PROCESS REVIEW Mayor Swenson stated that he has been in contact with the Hatfield School of Government and they are willing to provide the training. Councilor Carney stated that this is an excellent idea to review the evaluation process and that it should take place during the next two-year goal setting in 2023. City Administrator Derickson stated that he and the City Attorney are in favor of that. Carney/Schaub... table the Evaluation Process Review, Item B, until we schedule our goal setting in early 2023 and make the evaluation process one of the significant goals in that process. The motion passed unanimously. Dalia Lopez, 415 Oak St., stated that she watched the last Council meeting and was concerned Page 1 - Council Meeting Minutes, October 10, 2022 COUNCIL MEETING MINUTES OCTOBER 10, 2022 with the evaluation process that should have been taken care of. She wonders why those that did not know how to fill it out did not reach out to others for assistance. She added that she did not like the fact that some Councilors walked out. She added that she felt the Mayor was rude to Councilor Carney and very disruptive and that Councilor Swanson was out of sorts saying she did not understand how to fill out the form. She wants an answer as to why this was not done and that the community expects them to work as a team. Councilor Puente responded that his reasoning was that he wanted to get more peoples perspectives on how Scott and Bob are doing and not just base the evaluation on his own experience with them. Councilor Cornwell thanked Dalia for coming to speak and added that if Councilors had concerns about the evaluation process, they should have come out and said it from the beginning. Councilor Swanson clarified that she had previous plans set up and that is why she was unable to attend the meetings. Councilor Puente stated that he was unable to attend the meetings due to job commitments. COUNCIL BILL NO.3199-A RESOLUTION TO EXTEND AND PROVIDE MUNICIPAL SEWER SERVICES TO THE WOODBURN CHURCH OF THE NAZARENE PROPERTY (3601 NEWBERG HWY, WOODBURN, OREGON) LOCATED OUTSIDE THE CORPORATE CITY BOUNDARIES Carney introduced Council Bill No. 3199. City Recorder Pierson read the bill by title only since there were no objections from the Council.Assistant City Attorney Granum provided a staff report. Pastor Will Robertson, 311 S. Evergreen Rd., stated that he is in favor of getting on the City's sewer system. On roll call vote for final passage, the bill passed unanimously. Mayor Swenson declared Council Bill No. 3199 duly passed. AMERICAN RESCUE PLAN ACT (ARPA) AGREEMENT WITH IMMANUEL LUTHERAN CHURCH FOR THE COMMUNITY MEAL PROGRAM City Administrator Derickson provided a staff report. Councilor Swanson stated she is a member of this program and they are taking meals out to various locations throughout the City to reach more people. Councilor Cornwell stated that she would like it to be a goal next year that they hold the smaller organizations accountable as well and maybe have them present to the City Council how they spent the money. Carney/Cornwell... approve the proposed ARPA Agreement with Immanuel Lutheran Church for their Community Meal Program effective upon execution of the Agreement, through July 31, 2024. The motion passed unanimously. UTILITY ASSISTANCE PROGRAM—ADDITIONAL FUNDING Community Services Director Cuomo provided staff report. Carney/Swanson... authorize the City Administrator to sign the enclosed agreement with Love INC of North Marion County for the administration of the Utility Assistance Program for Fiscal Years 2022-23 and 2023-24, in the amount of up to $25,000.00 annually. The motion passed unanimously. FIRST AMENDMENT TO ARPA FUNDED SERVICES GRANT AGREEMENT WITH LIBERTY HOUSE City Administrator Derickson provided a staff report. Carney/Schaub... authorize the City Administrator to sign an amendment to the ARPA Funded Services Grant Agreement with Liberty House to increase the amount of grant funding with an additional one-time payment of $120,000.00 to expand the scope of Project Services provided to the City and its residents. The motion passed unanimously. Page 2 - Council Meeting Minutes, October 10, 2022 COUNCIL MEETING MINUTES OCTOBER 10, 2022 CITY ADMINISTRATOR'S REPORT The City Administrator reported the following: 0 Will be sending a letter to candidates with an offer to meet with him and he will answer any factual questions about the City that he can. ® Attended the League of Oregon Cities Conference last week and it was one of the best he had attended. 0 The City received a certificate of achievement for excellence in financial reporting from GFOA. ® Provided a document to the City Council that includes the successes of the past year. COUNCIL REPORTS Councilor Carney stated that he learned a great deal at the League of Oregon Cities conference. Councilor Schaub stated that she also attended the League of Oregon Cities conference and learned a lot. She added the people at the conference commented to her about Woodburn and how lucky we are to have Scott as our City Administrator. Councilor Puente gave Kudos to the Educator of the Year, Rosa Floyd. Mayor Swenson stated that he attended the Family Building Block fundraiser where Woodburn was highlighted. He also attended the 30-year anniversary party at Walmart and a book opening of the Hispanic Origins of Oregon at our library. EXECUTIVE SESSION Mayor Swenson entertained a motion to adjourn into executive session under the authority of ORS 192.660(2)(e). Carney/Cabrales... move into executive session under the authority of ORS 192.660(2)(e). The motion passed unanimously. The Council adjourned into executive session at 7:56 p.m. and reconvened at 8:27 p.m. Mayor Swenson stated that no action was taken by the Council while in executive session. Mayor Swenson stated that Musio Chavez of Woodburn is in the top five in the Mullet Championships. ADJOURNMENT Swanson/Schaub... move to adjourn. The motion passed unanimously. Mayor Swenson adjourned the meeting at 8:29 p.m. APPROVED ERICSWENSON, MAYOR ATTEST Heather Pierson, City Recorder City of Woodburn, Oregon Page 3 - Council Meeting Minutes, October 10, 2022