August 8, 2022 minutes COUNCIL MEETING MINUTES
August 8, 2022
DATE COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF
MARION, STATE OF OREGON,AUGUST 8, 2022
CONVENED The meeting convened at 7:05 p.m. with Mayor Swenson presiding.
ROLL CALL
Mayor Swenson Present
Councilor Carney Present
Councilor Cornwell Present
Councilor Schaub Present
Councilor Swanson Present
Councilor Puente Present
Councilor Cabrales Present —via video conferencing
Staff Present: City Administrator Derickson, Assistant City Attorney Granum, Assistant City
Administrator Row, Deputy Chief Millican, Public Works Director Stultz, Community Services
Director Cuomo, Community Development Director Kerr, Community Relations Manager
Guerrero, Economic Development Director Johnk, Special Projects Director Wakely, Senior
Planner Cortes, Finance Director Turley, Human Resources Director Gregg, Planner Handel,
Public Affairs and Communications Coordinator Moore, City Recorder Pierson
PRESENTATION
DevNW — Community Relations Manager Guerrero and Ann Hamilton, DevNW, provided an
update on the Woodburn Mortgage Assistance Program.
Rental Assistance - Community Relations Manager Guerrero provided an update on the Rental
Assistance program.
Houseless Response—Community Services Director Cuomo spoke about the process to find the
right organization to work with. Deputy Chief Millican spoke about the benefit of joining with
Mid-Willamette Valley Community Action Agency. Robert Marshall, Mid-Willamette Valley
Community Action Agency,provided a presentation on the houseless response team and how they
will collaborate with police.
New City Seal Proposal—Public Affairs and Communications Coordinator Moore presented the
Council with a proposal for a new City Seal. The Council provided comments and asked that a
couple of different versions come back for Council to review.
CONSENT AGENDA
A. Woodburn City Council Meeting minutes of July 25, 2022,
B. Crime Statistics through June 2022,
C. Acceptance of a Public Utility Easement on 2515 Country Club Rd. Woodburn OR, 97071
(Tax Lot 052W12AD18600),
D. American Rescue Plan Act(ARPA) Agreement with A Ray of Hope, Today! for the
Emergency Clothing and Supplies Program,
E. American Rescue Plan Act(ARPA) Agreement with the Woodburn Area Chamber of
Commerce for the Woodburn Business Resource Center,
F. Cooperative Improvement Agreement for the Construction of the OR 219/Butteville Road
Roundabout,
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COUNCIL MEETING MINUTES
August 8, 2022
G. Building Activity for July 2022.
Carney/Schaub... adopt the Consent Agenda. The motion passed unanimously.
COUNCIL BILL NO. 3191 - AN ORDINANCE ANNEXING APPROXIMATELY 39.21
ACRES OF TERRITORY KNOWN AS THE OREGON GOLF ASSOCIATION (OGA)
PROPERTY WITH NO STREET ADDRESS INTO THE CITY OF WOODBURN,
LOCATED ALONG THE EAST SIDE OF BOONES FERRY ROAD NE NORTH OF
HAZELNUT DRIVE, MARION COUNTY, OREGON
Carney introduced Council Bill No. 3191. City Recorder Pierson read the bill twice by title only
since there were no objections from the Council. Councilor Swanson stated that she was absent
during the public hearing on this matter but has reviewed the record and intends to vote. Councilor
Cabrales stated that she was absent during the public hearing on this matter and has not had a
chance to review the record so she will not participate in the decision making process and will
abstain from voting on this matter. On roll call vote for final passage, the bill passed 5-0-1 with
Councilor Cabrales abstaining. Mayor Swenson declared Council Bill No. 3191 duly passed.
COUNCIL BILL NO. 3192—AN ORDINANCE AMENDING THE WOODBURN ZONING
MAP TO DESIGNATE ZONING OF APPROXIMATELY 39.21 ACRES OF ANNEXED
TERRITORY KNOWN AS THE OREGON GOLF ASSOCIATION (OGA) PROPERTY
WITH NO STREET ADDRESS, LOCATED ALONG THE EAST SIDE OF BOONES
FERRY ROAD NE NORTH OF HAZELNUT DRIVE, MARION COUNTY, OREGON AS
RESIDENTIAL SINGLE FAMILY (RS), PUBLIC AND SEMI-PUBLIC (P/SP), AND
RIPARIAN CORRIDOR AND WETLANDS OVERLAY DISTRICT (RCWOD)) ZONING
DISTRICTS
Carney introduced Council Bill No. 3192. City Recorder Pierson read the bill twice by title only
since there were no objections from the Council. Councilor Swanson stated that she was absent
during the public hearing on this matter but has reviewed the record and intends to vote. Councilor
Cabrales stated that she was absent during the public hearing on this matter and has not had a
chance to review the record so she will abstain from voting on this matter. On roll call vote for
final passage, the bill passed 5-0-1 with Councilor Cabrales abstaining. Mayor Swenson declared
Council Bill No. 3192 duly passed.
APPROVAL OF FINAL DECISION DOCUMENT FOR MARION POINTE
Carney/Swanson... authorize the Mayor to sign the Final Order approving the Marion Pointe
Planned Unit Development(PUD 22-02) with the conditions of approval. The motion passed 5-0-
1 with Councilor Cabrales abstaining.
COUNCIL BILL NO. 3193 — AN ORDINANCE DECLARING A BAN ON PSILOCYBIN
SERVICE CENTERS AND THE MANUFACTURE OF PSILOCYBIN PRODUCTS
Carney introduced Council Bill No. 3193. City Recorder Pierson read the bill twice by title only
since there were no objections from the Council. Assistant City Attorney Granum provided a staff
report. On roll call vote for final passage, the bill passed unanimously. Mayor Swenson declared
Council Bill No. 3193 duly passed.
COUNCIL BILL NO. 3194 — A RESOLUTION APPROVING REFERRAL TO THE
ELECTORS OF THE CITY OF WOODBURN THE QUESTION OF PROHIBITING
PSILOCYBIN-RELATED BUSINESSES WITHIN THE CITY OF WOODBURN;
ADOPTING A BALLOT TITLE AND EXPLANATORY STATEMENT; AND
AUTHORIZING ALL STEPS NECESSARY TO EFFECTUATE THIS RESOLUTION
Carney introduced Council Bill No. 3194. City Recorder Pierson read the bill by title only since
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COUNCIL ETNMINUTES
August 8, 2022
there were no objections from the Council.Assistant City Attorney Granum provided a staff report.
On roll call vote for final passage, the bill passed unanimously. Mayor Swenson declared Council
Bill No. 3194 duly passed.
COUNCIL BILL NO. 3195 — A RESOLUTION AUTHORIZING EXECUTION OF A
COLLECTIVE BARGAINING AGREEMENT BETWEEN THE CITY OF WOODBURN
AND THE AMERICAN FE E TION OF STATE, COUNTY, AND MUNICIPAL
EMPLOYEES (AFSCME) LOCAL 642 FOR A CONTRACT BEGINNING JULY 1, 2022
AND ENDING JUNE 30,2025
Carney introduced Council Bill No. 3195. City Recorder Pierson read the bill by title only since
there were no objections from the Council. City Administrator Derickson provided a staff report.
Dan Handel, AFSCME Union President, thanked both sides of the bargaining committee. On roll
call vote for final passage,the bill passed unanimously. Mayor Swenson declared Council Bill No.
3195 duly passed.
ACTION ON FINAL DECISION DOCUMENT DENYING THE US MARKET GAS
STATION DEVELOPMENT AT 2540 & 2600 NEWS G HWY ATT E SOUTHWEST
CORNER OF NEWBERG HWY & OREGON WAY (CU 21- 2)
Carney/Schaub... adopt the attached final decision document denying land use applications
Conditional Use 21-02,Design Review 21-10,Exception to Street Right of Way and Improvement
Requirements ("Street Exception")EXCP 21-05, &Phasing Plan PP 21-01 for the US Market Gas
Station project and authorize the Mayor to sign the final decision document. Councilor Swanson
stated that she was absent during the public hearing on this matter but has reviewed the record and
intends to vote. Councilor Cabrales stated that she was absent during the public hearing on this
matter and has not had a chance to review the record so she will not participate in the decision
making process and will abstain from voting on this matter. The motion passed 5-0-1 with
Councilor Cabrales abstaining.
Councilor Cornwell stated that the City should look at the ordinances related to commercial zoning
and look at ways to protect the areas that are located close to homes so it doesn't interrupt the
continued comfort of living where people have chosen to live. She added that she would like to
start looking at the ordinances to make sure the City does not become so overdeveloped that our
town loses some of its livability and aesthetics. She also invited people to get involved and be a
part of the change.
City Administrator Derickson stated that we could invite Community Development Director Kerr
to speak to the Council about the future planning of the City.
SMITH CREEK PUBLIC PARK NAMES
Community Services Director Cuomo provided a staff report. Carney/Cornwell... approve the
following park names suggested by the Ad Hoc Smith Creek Park Naming Committee for the
public parks located within the Smith Creek residential housing development: Hazel Smith Plaza,
Killian's Well Park, and Madame Dorion Trail. The motion passed unanimously.
CALL-UPBRIEFING: PLANNING COMMISSION APPROVAL. OF A VARIANCE
APPLICATION FOR 2515 NEWBE G HWY (VAR 22-08)
The Council declined to call this item up.
CALL-UP BRIEFING: COMMUNITY DEVELOPMENT DIRECTOR APPROVAL OF A
DESIGN REVIEW AND EXCEPTION TO STREET RIGHT OF WAY AND
IMPROVEMENT REQUIREMENTS "STREET EXCEPTION" APPLICATION
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COUNCIL MEETING MINUTES
August 8, 2022
PACKAGE FOR LEGION PARK AT 1385 PARK AVE (DR 22-09 & ERCP 22-04)
The Council declined to call this item up.
CITY ADMINISTRATOR'S REPORT
The City Administrator reported the following:
Has a legal opinion from City Attorney Shields regarding the Councils statutory
authority in the regulation of vehicles on City Streets. It's been recommended to do a
survey to find out the number of vehicles we're talking about and where they are
located. The Council would need to see the results of this survey before they take any
action.
The City is aware of the potholes on 214 between the high school and fire department
and staff has contacted the state about repairing the road.
Ongoing discussions to get something more esthetically pleasing and safer in regards
to the median on Hwy 99E in front of Safeway are taking place,
Fiesta is upon us and we have just about reached the fundraising goals. There are 58
vendors set up and there will be a lot of family activities and entertainment.
MAYOR AND COUNCIL REPORTS
Councilor Swanson asked if we really want to start imposing parking violations on individuals
based on the traffic on our streets.
Councilor Cornwell stated that the number of cars that people own, putting a restriction on the
house number that you can only have two cars per house won't always work. She added that she
does not know what the solution is but with the limitations that the state has put upon us, it is going
to be a problem so we need to be thinking forward and try to put something in place.
Councilor Puente stated that panhandlers are causing some traffic safety issues.
ADJOURNMENT
Swanson/Carney...move to adjourn. The motion passed unanimously.Mayor Swenson adjourned
the meeting at 8:58 p.m.
APPROVED L�7
ERIC SWENSON, MAYOR
ATTEST.
Ileather Pierson, City Recorder
City of Woodburn, Oregon
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