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March 14, 2022 Agenda ERIC SWENSON,MAYOR CITY OF WOODBURN DEBBIE CABRALES,COUNCILOR WARD I ALICE SWANSON,COUNCILOR WARD II CITY COUNCIL AGENDA ROBERT CARNEY,COUNCILOR WARD III SHARON SCHAUB,COUNCILOR WARD IV MARY BETH CORNWELL,COUNCILOR WARD V MARCH 14, 2022— 7:00 P.M. BENITO PUENTE JR.,COUNCILOR WARD VI CITY HALL COUNCIL CHAMBERS-270 MONTGOMERY STREET 1. CALL TO ORDER AND FLAG SALUTE 2. ROLL CALL 3. ANNOUNCEMENTS AND APPOINTMENTS Announcements: None. Appointments: None. 4. COMMUNITY/GOVERNMENT ORGANIZATIONS None. 5. PROCLAMATIONS/PRESENTATIONS Proclamations: None. Presentations: A. COVID-19 Update 6. COMMUNICATIONS None. 7. BUSINESS FROM THE PUBLIC - This allows the public to introduce items for Council consideration not already scheduled on the agenda. This facility is ADA accessible. If you need special accommodation, please contact the City Recorder at 503-980-6318 or Statewide To//Free Relay (800) 735-1232, at least 48 hours prior to this meeting. Si usted necesita asistencia especial, comuniquese al 503-980-6322 o a la linea telef6nica gratuita, (800) 735-1232, con un minimo de 48 horas, antes de la reuni6n. **Habra int6rpretes disponibles para aquellas personas que no hablan Ingl6s, previo acuerdo. Comuniquese al (503) 980-6322.** March 14, 2022 Council Agenda Page i 8. CONSENT AGENDA - Items listed on the consent agenda are considered routine and may be adopted by one motion. Any item may be removed for discussion at the request of a Council member. A. Woodburn City Council minutes of February 14, 2022 1 Recommended Action: Approve the minutes. B. Woodburn City Council Executive Session minutes of February 14, 4 2022 Recommended Action: Approve the minutes. C. Purchase and Acceptance of a Public Utility Easement at 1315 W. 5 Hayes Street, Woodburn, OR 97071 (Tax Lot 05S1 W07CC05900) Recommended Action: Authorize the purchase and acceptance of a Public Utility Easement granted by Claudia Schiedler and David Schiedler, property owners of the property located at 1315 W. Hayes Street, Woodburn, OR 97071 (Tax Lot 051 W07CC05900). D. Purchase and Acceptance of a Dedication Deed for Right-of-Way at 11 1315 W. Hayes Street, Woodburn, OR 97071 (Tax Lot 05S1 W07CC05900) Recommended Action: Authorize the purchase and acceptance of a Right-of-Way Dedication Deed granted by Claudia Schiedler and David Schiedler, property owners of the property located at 1315 W. Hayes Street, Woodburn, OR 97071 (Tax Lot 051 W07CC05900). E. Liquor License Application for S & J Holdings I.I.C. (End Zone Bar and 16 Grill) Recommended Action: Recommend that the OLCC approve the Liquor License Application for S & J Holdings LLC. (End Zone Bar and Grill). F. Government Law Section Executive Committee 18 Recommended Action: Receive the report. G. Building Activity for February 2022 19 Recommended Action: Receive the report. 9. TABLED BUSINESS None. 10. PUBLIC HEARINGS None. March 14, 2022 Council Agenda Page ii 11. GENERAL BUSINESS-Members of the public wishing to comment on items of general business must complete and submit a speaker's card to the City Recorder prior to commencing this portion of the Council's agenda. Comment time may be limited by Mayoral prerogative. A. Council Bill No. 3173 - A Resolution Directing that Stop Signs and Stop 20 Pavement Markings be Installed on Willow Avenue, Nekia Street, Jory Street, Steven Street and Camas Street which Connect to Willow Avenue and Woodland Avenue Recommended Action:Adopt the attached resolution authorizing the installation of stop signs and stop pavement marking lines on Willow Avenue, Nekia Street, Jory Street, Steven Street and Camas Street which connect to Willow Avenue and Woodland Avenue. B. Council Bill No. 3174 - A Resolution Directing that Stop Signs and Stop 23 Pavement Markings be Installed on Harvard Drive North and South of Ben Brown Lane Recommended Action:Adopt the attached resolution authorizing the installation of stop signs and stop pavement marking lines on Harvard Drive North and South of Ben Brown Lane. C. Council Bill No. 3175 - A Resolution Directing that Stop Signs and Stop 26 Pavement Markings be Installed on Austin Avenue East and West of McLaughlin Drive and Directing the Removal of Stop Signs on McLaughlin Drive North and South at the Same Location Recommended Action: Adopt the attached resolution authorizing the installation of stop signs and stop pavement marking lines on Austin Avenue east and west of McLaughlin Drive, and the removal of stop signs on McLaughlin Drive north and south at the same location. D. Award of Contract for Transit Vehicle Purchases 29 Recommended Action: Authorize the City Administrator to purchase two Cut-A-Way vehicles from Creative Bus Sales for$282,264 pursuant to the ODOT vehicle procurement program. 12. OTHER BUSINESS None. 13. PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS - These are Planning Commission or Administrative Land Use actions that may be called up by the City Council. A. Call-Up Briefing: Planning Commission approval of a Preliminary 33 March 14, 2022 Council Agenda Page iii Subdivision and Variance application package for 913 & 959 Hardcastle Avenue (SUB 21-01 and VAR 22-02) Recommended Action: Staff recommends no action and briefs the Council on this item pursuant to Woodburn Development Ordinance (WDO) Section .,.Q2....,02... The Council may call up this item for review if desired and, by majority vote, initiate a review of this decision. B. Call-Up Briefing: Planning Commission approval of a Design Review 35 application for 185 W. Hayes Street (DR 22-01) Recommended Action: Staff recommends no action and briefs the Council on this item pursuant to Woodburn Development Ordinance (WDO) Section ,,02 02.,. The Council may call up this item for review if desired and, by majority vote, initiate a review of this decision. 14. CITY ADMINISTRATOR'S REPORT 15. MAYOR AND COUNCIL REPORTS 16. EXECUTIVE SESSION None. 17. ADJOURNMENT March 14, 2022 Council Agenda Page iv COUNCIL MEETING MINUTES FEBRUARY 14, 2022 DATE COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, FEBRUARY 14, 2022 CONVENED The meeting convened at 6:36 p.m. with Mayor Swenson presiding. ROLL CALL Mayor Swenson Present Councilor Carney Present Councilor Cornwell Present-via video conferencing Councilor Schaub Absent Councilor Swanson Present Councilor Puente Absent Councilor Cabrales Present-via video conferencing Staff Present: City Administrator Derickson, City Attorney Shields,Assistant City Administrator Row, Economic Development Director Johnk, Police Chief Pilcher, Community Development Director Kerr, Finance Director Turley, Public Works Director Stultz, Assistant City Attorney Granum, Human Resources Director Gregg, City Recorder Pierson EXECUTIVE SESSION Mayor Swenson entertained a motion to adjourn into executive session under the authority of ORS 192.660(2)(g), ORS 192.660 (2)(h), ORS 192.660 (2)(f), and ORS 192.660(2)(e). Carney/Swanson... move into executive session under the authority of ORS 192.660(2)(g), ORS 192.660 (2)(h), ORS 192.660 (2)(f), and ORS 192.660(2)(e). The motion passed unanimously. The Council adjourned into executive session at 6:37 p.m. and reconvened at 7:11 p.m. Mayor Swenson stated that no action was taken by the Council while in executive session. APPOINTMENTS Carney/Swanson... approve the appointment of Richard Irish to the Woodburn Parks and Recreation Board. The motion passed unanimously. PRESENTATIONS COVID-19 Update- Community Services Director Cuomo provided updated information on COVID-19 in Woodburn. Use of Force Report- Police Chief Pilcher provided information on the Woodburn Police Departments 2021 Use of Force report. BUSINESS FROM THE PUBLIC Newberg Mayor Rick Rogers presented Mayor Swenson and the City of Woodburn an award from the Mid-Willamette Valley Council of Governments for their leadership during the COVID-19 pandemic. Karen Linton stated that ODOT is having another public hearing on February 17, on the infrastructure funding they have to allot around the state and that having someone from the City sign-up to speak about the sound wall during this hearing would be appreciated. She added that she was told the City purchased traffic trailers and that they would be placed on Country Club and Umpqua and she has not seen them yet. City Administrator Derickson answered that these were not speed trailers but rather flashing speed signs and the will be placed once the weather gets better. Page 1 - Council Meeting Minutes, February 14, 2022 1 COUNCIL MEETING MINUTES FEBRUARY 14, 2022 CONSENT AGENDA A. Woodburn City Council minutes of January 24, 2022, B. Acceptance of the dedication of a street reservation and public easement at 2145 Molalla Rd NE(Woodburn Eastside Apartments), Woodburn, OR 97071 (Tax Lot 051 W0913000900), C. 2022 OLCC Renewal, D. Liquor License Application for Los Hermanos Chapin Inc., E. Liquor License Application for Huerta's Market LLC., F. Acknowledgement of Change in Operating Name Involving Cable Television Franchisee Wave, G. Building Activity for January 2022. Carney/Swanson... adopt the Consent Agenda. The motion passed unanimously. FY 2022/23 FINANCIAL PLAN City Administrator Derickson and Finance Director Turley provided a staff report. City Administrator Derickson stated that the budget policies have changed very little and noted that the most significant change to the policies is that the investment strategies have been broken out and have been included as an exhibit to the document. Carney/Swanson...adopt the attached FY 2022/23 Financial Plan (Budget Policies and Fiscal Strategy). The motion passed unanimously. LOW INCOME HOUSEHOLD WATER ASSISTANCE PROGRAM Assistant City Administrator Row provided staff report. Carney/Swanson... authorize the City Administrator to sign the enclosed Low Income Household Water Assistance Program Agreement between the City of Woodburn, the Mid-Willamette Valley Community Action Agency (MWVCAA), and the Oregon Housing and Community Services Department. The motion passed unanimously. AUTHORIZATION TO AMEND UGB TO INCLUDE URA Community Development Director Kerr provided a staff report. Carney/Swanson... Authorize the Community Development Director to begin the process of including the Urban Reserve Area (URA) in the Woodburn Urban Growth Boundary (UGB). The motion passed unanimously. PROJECT GAMOS—COMMUNITY SERVICE FEE AGREEMENT City Administrator Derickson provided a staff report. Carney/Swanson... approve the attached Community Service Fee Agreement with Chewy, Inc.; place a deadline for the acceptance of the terms of the agreement no later than February 28, 2022, and authorize the City Administrator to countersign the agreement and; direct the City Administrator report back to the City Council as to the status of the agreement during the Council's February 28, 2022, meeting. The motion passed unanimously. CITY ADMINISTRATOR'S REPORT The City Administrator reported the following: • The City received a $500,000 infrastructure grant for 219 at the s-curve. • League of Oregon Cities conference will take place in Hermiston on April 21 & 22. • There has been an uptick in graffiti around town and this past week eight individuals have been arrested for graffiti one from Gatch to Young Street. • Annual hearing on rent burden impacts in Woodburn took place with the Woodburn Planning Commission. Community Development Director Kerr provided information on the rent burden meeting they are required to have yearly. He noted that they received two letters on the subject, they also had six individual renters who came in and spoke about some of the hardships they were going through. He added that at the end of these meetings Page 2 - Council Meeting Minutes, February 14, 2022 2 COUNCIL MEETING MINUTES FEBRUARY 14, 2022 the City provides a list of support services in the community. He stated that the City does many things to reduce the overall costs of housing and that a big part of it is increasing supply and having more diverse types of housing. • Bringing the Community Center Project back up to speed. Assistant City Administrator Row stated that they are working on activating the Community Center Advisory Committee again and will discuss the funding the City received with them that they may not be aware of. He also stated that costs have escalated since they received the last cost estimate and that ultimately a bond measure is going to be necessary but they are also working on a capital campaign to try to supplement the funds with some local and private foundations funds. MAYOR AND COUNCIL REPORTS Councilor Carney stated that he is generating a letter in response to an article that appeared in the Oregonian and the Bulletin a few weeks ago,that implied that cities,like Woodburn, gave financial incentives to Amazon. He noted that with the letter he hopes to clear the air so that people do not think that we in the City of Woodburn offered financial assistance to Amazon. Councilor Cornwell thanked Community Development Director Kerr for his report on the rent burden meeting and would like to hear more about this in the future and how we are helping these people out. Council Cabrales thanked those who came to the capital today in support of a Day Without an Immigrant. Councilor Swanson stated that she is seeing a lot of graffiti in her neighborhood and would like to remind people to reach out to their neighbors and pay attention to what's happening in our neighborhoods. She also thanked Councilor Carney for writing the letter. She added that she had an experience with the Woodburn Police today that was wonderful. Mayor Swenson gave kudos to the police officers who joined the small memorial for the person who passed away just outside of the city limits. He added that he would like to have a work session on what cities can do to help those who are rent burdened. He stated that the Fire District Awards Banquet was very moving. He also reported that the BBC was in town,the Woodburn Arts Center had an art sale he was able to attend, and on Wednesday morning he is on a Mayor's panel that is speaking to the Mid-Valley Realtors Association. ADJOURNMENT Swanson/Carney...move to adjourn. The motion passed unanimously.Mayor Swenson adjourned the meeting at 8:40 p.m. APPROVED ERIC SWENSON, MAYOR ATTEST Heather Pierson, City Recorder City of Woodburn, Oregon Page 3 - Council Meeting Minutes, February 14, 2022 3 EXECUTIVE SESSION MINUTES FEBRUARY 14, 2022 DATE COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, FEBRUARY 14, 2022 CONVENED The meeting convened at 6:37 p.m. with Mayor Swenson presiding. ROLL CALL Mayor Swenson Present Councilor Carney Present Councilor Cornwell Present-via video conferencing Councilor Schaub Absent Councilor Swanson Present Councilor Puente Absent Councilor Cabrales Present-via video conferencing Mayor Swenson reminded Councilors and staff that information discussed in executive session is not to be discussed with the public. Media Present: None. Staff Present: City Administrator Derickson,City Attorney Shields,Assistant City Attorney Granum, Economic Development Director Johnk, City Recorder Pierson The executive session was called: To consider preliminary negotiations involving matters of trade or commerce in which the governing body is in competition with governing bodies in other states or nations pursuant to ORS 192.660 (2)(g) To consult with counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be filed pursuant to ORS 192.660 (2)(h). To consider records that are exempt by law from public inspection pursuant to ORS 192.660 (2)(f). To conduct deliberations with persons designated by the governing body to negotiate real property transactions pursuant to ORS 192.660(2)(e). ADJOURNMENT The executive session adjourned at 7:11 p.m. APPROVED Eric Swenson, Mayor ATTEST Heather Pierson, City Recorder City of Woodburn, Oregon Page 1 —Executive Session Council Meeting Minutes, February 14, 2022 4 Iii♦ 4 B V' March 14, 2022 TO: Honorable Mayor and City Council through City Administrator FROM: Curtis Stultz, Public Works Director SUBJECT: Purchase and Acceptance of a Public Utility Easement at 1315 W. Hayes Street, Woodburn, OR 97071 (Tax Lot 05S1W07CC05900) RECOMMENDATION: Authorize the purchase and acceptance of a Public Utility Easement granted by Claudia Schiedler and David Schiedler, property owners of the property located at 1315 W. Hayes Street, Woodburn, OR 97071 (Tax Lot 051 W07CC05900). BACKGROUND: In order to construct the W. Hayes Street Improvements, a 5-foot wide Public Utility Easement is required along the frontage of 1315 W. Hayes Street. The value of the Public Utility Easement was proportionately determined from the latest land value information provided by the Marion County Assessor's property records. Total costs for Public Utility Easements are calculated at 50% of the most current land assessment values. DISCUSSION: The 5-foot wide Public Utility Easement is located along the property frontage, adjacent to W. Hayes Street. The acquisition of this easement will allow completion of the W. Hayes Street Improvements Project. The Public Utility Easement will allow a permanent easement and right-of-way, including the permanent right to construct, reconstruct, operate and maintain public utilities on the described land. FINANCIAL IMPACT: The cost to the City for the Public Utility Easement is $1 ,639.00 and will be taken from the approved W. Hayes Street Improvements Project budget. ATTACHMENTS Agenda Item Review: City Administrator_x_ City Attorney_x_ Finance—x- 5 Mayor and City Council March 14, 2022 Page 2 A Copy of the properly signed public utility easement documents is included in Exhibit "A" and Exhibit "B". 6 AFTER RECORDING RETURN TO: Woodburn City Recorder City of Woodburn 270 Montgomery Street Woodburn, OR 97071 CITY OF WOODBURN, OREGON PUBLIC UTILITY EASEMENTS Claudia Schiedler and David Schiedler GRANTORS, grants to the CITY OF WOODBURN, OREGON, hereinafter called CITY, a permanent easement and right-of- way, including the permanent right to construct, reconstruct, operate, and maintain public utilities on the following described land: See attached Exhibit "A"Legal Description of Permanent Easement and attached Exhibit "B"Sketch for Legal Description of Permanent Easement which are by this reference incorporated herein GRANTOR reserves the right to use the surface of the land for any purpose that will not be inconsistent or interfere with the use of the easement by CITY. No building or utility shall be placed upon, under, or within the property subject to the foregoing easement during the term thereof, however, without the written permission of CITY. Upon completion of the construction, CITY shall restore the surface of the property to its original condition and shall indemnify and hold GRANTOR harmless against any and all loss, cost, or damage arising Out of the exercise of the rights granted herein. The true consideration of this conveyance is one-thousand six hundred and thirty nine ($1,639.00) dollars, and other valuable consideration, the receipt of which is acknowledged by GRANTOR. GRANTOR covenants to CITY that GRANTOR is lawfully seized in fee simple of the above-granted premises, free from all encumbrances and that GRANTOR and their heirs and personal representatives shall warrant and forever defend the said premises and every part thereof to CITY against the lawful claims and demands of all persons claiming by, through, or under GRANTOR. DATED this day of 2022. A BY- 0� BY: Utility Easements Page 1 of 4 7 PERSONAL ACKNOWLEDGEMENT STATE OF OREGON, County of ss. ............ The foregoing instrument was acknowledged before me this day of 2022 Y kV11, ,C) V,a t OFFICIAL STAMP NOTARY PUBLIC FOR OREGON MMANDA LEE TAYLOR My Commission Expires: NOTARY'PLIBLIC-OREGON COMMISSION NO.984725 Y COMMISSION EXPIRES MARCH 04,2023 City of Woodburn 270 Montgomery Street Woodburn, OR 97071 (Grantee's Name and Address) By Signature below, the City of Woodburn, Oregon, Approves and Accepts this Conveyance Pursuant to ORS 93.808. City Recorder: Heather Pierson Public Utility Easements Page 2 of 4 8 EXHIBIT A City of Woodburn Public Utility Easement SEPTEMBER 9, 2020 PUBLIC UTILITY EASEMENT A parcel of land lying in the SW 1/4 of the SW 1/4 of Section 7, Township 5 South, Range 1 West, W.M., Marion County, Oregon and being a portion of that property described in that Statutory Bargain and Sale Deed to David and Claudia Schiedler recorded September 27, 2013 in Instrument 2013 00044004, Marion County Records-, the said parcel being that portion of said property included in a strip of land 5.00 feet wide lying on the North side of the center line of West Hayes Street, which center line is described as follows: Beginning at the center line intersection of Cascade Drive and West Hayes Street at Engineer's center line Station 13+36.84, said station being the southwest corner of the George Leasure D.L.C. No 78; Thence South 86'56'07" East, 2,603.38 feet to the center line intersection of Settlernier Street and West Hayes Street at Engineer's Station 39+40.22. Center line Stationing is based upon Survey 39225, Marion County Survey Records, The said 5.00 foot wide strip of land lays south of the following described line.. Station to Station Width on North Side of Center Line 28+65.00 30+00.00 30.00' This description contains 554 Square Feet, more or less. Except that portion laying within the existing right of way of West Hayes Street. REGISTERED PROFESSIONAL LAND SURVEYOR OREGON JUL Y 12, 2005 ERIC D. LYNCH 56544 EXPIRES 12-31-20 9 HALL'S HOME TRACTS LOT 13 LOT 72 TAX MAP 051 W07CC L 0 T 5900 INST 2013 00044004 MARION COUNTY, OREGON STA: 28+65.00 OFFSET: 30.00' 5.00' STA: 30+00.00 10.00' PUBLIC UTILITY OFFSET: 30.00' EA SEMEN T 0 N O _+o WEST HA YES STREET N 30+00 S 86°56'0 E I W 30' Q 7FT +/- 0 30 N I Fn T i 554 SQ.30 SCALE: 1" = 30' BASIS OF BEARINGS AND CENTER LINE STATIONING IS PER SURVEY 39225, MARION COUNTY SURVEY RECORDS. PROJECT NO. 0492-016 EXHIBIT "B" IVAAWRIO ORIG. DATE: 9/9/2020 �J PUBLIC UTILITY EASEMENT eG�� DRAWN BY: EDL 6445 SW FALLBROOK PLACE,SUITE 100 CITY OF W OO D B U R N BEAVERTON,OREGON 97008 SHEET No. 2 OF 2 TEL• (503)515-5528 WOODBURN, OREGON FAX: (503)639-9592 www.emeriodesign.com Plotted. 2/11/2022 — 10.250m, P.\0492-016 City of Wooabum — W Hayes Street Improvements\dwg\sure\0492-016 Exhibits.dwg, Layout. Exhibits 10 Iii♦ 4 B V' March 14, 2022 TO: Honorable Mayor and City Council through City Administrator FROM: Curtis Stultz, Public Works Director SUBJECT: Purchase and Acceptance of a Dedication Deed for Right-of-Way at 1315 W. Hayes Street, Woodburn, OR 97071 (Tax Lot 0551 W07CC05900) RECOMMENDATION: Authorize the purchase and acceptance of a Right-of-Way Dedication Deed granted by Claudia Schiedler and David Schiedler, property owners of the property located at 1315 W. Hayes Street, Woodburn, OR 97071 (Tax Lot 051 W07CC05900). BACKGROUND: In order to construct the W. Hayes Street Improvements, an 5-foot wide right-of- way dedication along the frontage of 1315 W. Hayes Street is required. The value of the right-of-way dedication was proportionately determined from the latest land value information provided by the Marion County Assessor's property records DISCUSSION: The 5-foot wide Right-of-Way dedication is located along the property frontage, adjacent to W. Hayes Street. The acquisition of this right-of-way will allow completion of the W. Hayes Street Improvements Project. FINANCIAL IMPACT: The cost to the City for the Right-of-Way Dedication is $3,278.00 and will be taken from the approved W. Hayes Street Improvements Project budget. ATTACHMENTS A Copy of the Dedication Deed document is included in Exhibit "A" and Exhibit "B„ Agenda Item Review: City Administrator_x_ City Attorney_x_ Finance—x- 11 After Recording Return to: City Recorder City of Woodburn 270 Montgomery Street Woodburn, Oregon 97071 Send Tax Statements to: City Recorder City of Woodburn 270 Montgomery Street Woodburn, Oregon 97071 DEDICATION DEED (RIGHT OF WAY) Claudia Schiedler and David Schiedler 1315 W. Hayes Street, Woodburn, OR 97071 Grantor, does hereby grant to the CITY OF WOODBURN, a municipal corporation of the State of Oregon, Grantee, the following real property situated in the County of Marion, State of Oregon, to be used and held by the City of Woodburn for public street, road, right-of-way, and utility purposes, bounded and described as follows: See attached EXHIBIT A Legal Description-, and See attached EXHIBIT B Drawing for Legal Description. The true consideration for this conveyance is: S 3,278.00 the receipt and sufficiency of which is hereby acknowtedged by GRANTOR GRANTOR hereby covenants to GRANTEE that GRANTOR is the fee title owner of the above described real property, free from all encumbrances, that GRANTOR has the right to convey the property to GRANTEE, and that GRANTOR and their heirs and personal representatives shall warrant and forever defend the title to the property against all lawful claims and demands whatsoever. Dated this clay of qRANT0"R V .......... By: Title: % City of'Woodburn- DFED(A'DEINCATION Paoc 142 12 State of Oregon ) Ss. County of This instrument was ac�cnowled ed e m on tl. day of ��i 0i r g bT F FIs bye° . 1 i^, � i� .,..W as a , .:� M ' ofV \, �" ems OFFICIAL STAMP 'S �. MIRAND/'o LEE TAYLOR r .. Notary Public for Oregon NOTARY PUBLIC-OREGON y g11 r COMMISSION NO.984725 My Commission Expires , ` ") F MY COMMISSION EXPIRES MARCH d4,2023 GRANTEE'S ACCEPTANCE By Signature below, the City of Woodburn, Oregon, hereby accepts this dedication pursuant to ORS 92.014. By: Title: State of Oregon ) ss. County of Marion ) This instrument was acknowledged before me on , by Scott Derickson, City Administrator of the City of Woodburn, acting under authority granted to him by the Woodburn City Council. Notary Public for Oregon My Commission Expires City of Woodhurn-DI,I'D 01'DI DICA"1`ION P L)e 2 oi'2 13 EXHIBIT A City of Woodburn Right of Way Dedication SEPTEMBER 9, 2020 RIGHT OF WAY DEDICATION A parcel of land lying in the SW 1/4 of the SW 1/4 of Section 7, Township 5 South, Range 1 West, W.M., Marion County, Oregon and being a portion of that property described in that Statutory Bargain and Sale Deed to David and Claudia Schiedler recorded September 27, 2013 in Instrument 2013 00044004, Marion County Records; the said parcel being that portion of said property included in a strip of land lying on the North side of the center line of West Hayes Street, which center line is described as follows: Beginning at the center line intersection of Cascade Drive and West Hayes Street at Engineer's center line Station 13+36.84, said station being the southwest corner of the George Leasure D.L.C. No 78; Thence South 86'56'07" East, 2,603.38 feet to the center line intersection of Settlemier Street and West Hayes Street at Engineer's Station 39+40.22. Center line Stationing is based upon Survey 39225, Marion County Survey Records. The said strip of land lays south of the following described line: Station to Station Width on North Side of Center Line 28+65.00 30+00.00 25.00' This description contains 549 Square Feet, more or less. Except that portion laying within the existing right of way of West Hayes Street. REGISTERED PROFESSIONAL LAND SURVEYOR M :j EXPIRES 12-31-20 14 HALL'S HOME TRACTS LOT 13 LOT 72 TAX MAP 051 W07CC L 0 T 5900 INST 2013 00044004 MARION COUNTY, OREGON STA: 28+65.00 OFFSET: 25.00' STA: 30+00.00 T OF00' WAY OFFSET: 25.00' RIGHT OF DEDICA TION 0 N O _+o WEST HA YES STREET N 30+00 S 86°56'0 E I W 30' Q 7FT +/- 0 30 N DEDICATION 30F0 549 SQSCALE: 1" = 30' BASIS OF BEARINGS AND CENTER LINE STATIONING IS PER SURVEY 39225, MARION COUNTY SURVEY RECORDS. PROJECT NO. 0492-016 EXHIBIT "B" 1R1ViMRIO ORIG. DATE: 9/9/2020 �J RIGHT OF WAY DEDICATION eG�� DRAWN BY: EDL 6445 SW FALLBROOK PLACE,SUITE 100 CITY OF W OO D B U R N BEAVERTON,OREGON 97008 SHEET No. 2 OF 2 TEL• (503)515-5528 WOODBURN, OREGON FAX: (503)639-9592 www.emeriodesign.com Plotted. 2/11/2022 — 10.250m, P.\0492-016 City of Wooabum — W Hayes Street Improvements\dwg\sure\0492-016 Exhibits.dwg, Layout. Exhibits 15 �'I'1 r I Iii♦ r} B V' March 14, 2022 TO: Honorable Mayor and City Council through City Administrator THRU: Martin Pilcher, Chief of Police FROM: Keith Kimberlin, Lieutenant SUBJECT: Liquor License Application RECOMMENDATION: Recommend that the OLCC approve the Liquor License Application for S & J Holdings LLC. (End Zone Bar and Grill) BACKGROUND: Applicant: S & J Holdings LLC- (End Zone Sports Bar and Grill) 980 N. Pacific Hwy Woodburn, OR 97071 503-930-6356 Point of Contact: John Joseph Enyeart 715 SE Peacock Land Portland, OR 97214 503-519-5695 Business: End Zone Sports Bar and Grill 980 N. Pacific Hwy Woodburn, OR 97071 503-982-3309 Owner(s): John Enyeart & Sherman Harris Agenda Item Review: City Administrator_x_ City Attorney_x Finance—x- 16 Honorable Mayor and City Council March 14, 2022 Page 2 License Type(s): Full On-Premises, Commercial - May sell and serve distilled spirits, malt beverages, wine, and cider for consumption at the business location. May sell malt beverages for off-site consumption in securely covered containers provided by the customer. May sell cocktails and wine to-go in sealed containers as of June 11, 2021 . Food service required. Must purchase distilled liquor only from an Oregon Liquor store, or from another full On-Premises Sales licensee who has purchased the distilled liquor from an Oregon Liquor store. On January 24, 2022, the Woodburn Police Department received an application for Full On-Premises commercial sales for the End Zone Bar and Grill. The business currently operates as a Sports Bar and Grill located at 980 N. Pacific Highway. The hours of operation are 9 AM to 1 AM Sunday through Saturday. There is noted entertainment planned at the business to include Recorded Music, Coin- Operated Games, Pool Tables, and Video Lottery Machines. The Woodburn Police Department has not received any communication from the public or surrounding businesses in support of or against the proposed change. DISCUSSION: The Police Department has completed a background investigation of S & J Holdings LLC. (End Zone Sports Bar and Grill), and the listed owners, Sherman Harris and John Enyeart, through various police databases and business related databases. John Enyeart holds a valid Oregon driver's license, and Sherman Harris holds a valid Washington driver's license. Nothing of concern was located for Sherman or Harris. Woodburn Police responded to five reports of fights, including one where a gun was waved at customers, as well as two DUII's directly related to the End Zone in the 2021 calendar year. FINANCIAL IMPACT: None 17 �'I'1�r I Iii♦ r} Y 9M& Its BU Pri,a�<;rrt rr rf aA'!87 March 14, 2022 TO: Honorable Mayor and City Council FROM: N. Robert Shields, City Attorney SUBJECT: Government Law Section Executive Committee RECOMMENDATION: Receive the report. BACKGROUND/DISCUSSION: McKenzie Granum, Assistant City Attorney, was recently elected to the Executive Committee of the Government Law Section of the Oregon State Bar. The Government Law Section has a membership of approximately 500 government lawyers and is governed by its 16 member Executive Committee. It was quite a professional honor for McKenzie to be selected by the Government Law Section members to sit on this statewide committee. Since this will also be of benefit to the City, I wanted to bring it to your attention. FINANCIAL IMPACT: None. Agenda Item Review: City Administrator x_ City Attorney_x_ Finance_x 18 CITY OF WOODB URN Economic and Development Services Department MEMORANDUM 270 Montgomery Street Woodburn, Oregon 97071 (503) 982-5246 Date: March 1, 2022 To: Chris Kerr, Community Development Director From: Melissa Gitt, Building Division Subject: Building Activity for February 2022 2020 2021 2022 No. Dollar Amount No. Dollar Amount No. Dollar Amount Single-Family Residential 0 $0 23 $5,913,459 33 $10,176,266 Multi-Family Residential 0 $0 0 $0 2 $2,506,880 Assisted Living Facilities 0 $0 0 $0 0 $0 Residential Adds &Alts 1 $3,000 3 $64,068 4 $151,048 Industrial 0 $0 0 $0 0 $0 Commercial 3 $460,574 2 $105,041 4 $1,130,808 Signs and Fences 0 $0 0 $0 0 $0 Manufactured Homes 0 $0 0 $0 0 $0 TOTALS 4 $463,574 28 $6,082,568 43 $13,965,002 Fiscal Year to Date $15,018,651 $29,879,984 $514,433,996— (July 1 —June 30) • Totals calculated from permit valuation "Project Basie(Amazon)permit valuation is$451,339,834 K:Axx PDF Agenda Process\2022\March 14,2022\memo-2022-2February.doc 19 BU March 14, 2022 TO: Honorable Mayor and City Council through City Administrator FROM: Curtis Stultz, Public Works Director SUBJECT: Placement of Stop Signs at Street Connections to Woodland Avenue and Willow Avenue RECOMMENDATION: Adopt the attached resolution authorizing the installation of stop signs and stop pavement marking lines on Willow Avenue, Nekia Street, Jory Street, Steven Street and Camas Street which connect to Willow Avenue and Woodland Avenue. BACKGROUND: The concern is that traffic has increased since the reconfiguration of the Woodland Avenue/Myrtle Avenue intersection and the completion of the 1-5 Interchange Project. Because left turns are no longer permitted on Myrtle Avenue, more vehicles have been using the residential streets mentioned above. Woodland Avenue is an access street that will carry more traffic as the recently annexed and under construction Woodland Crossing Apartments property develops in the next year. Staff reviewed the existing conditions and recommends the installation of stop signs and stop pavement marking lines at these locations. DISCUSSION: The Manual of Uniform Traffic Control Devices (MUTCD) states that stop signs can be warranted on streets that enter a through street or with the intersection of a less important road with a main road. The Woodburn Transportation System Plan (WTSP) classifies Woodland Avenue as an access street, and connection streets as local residential streets. FINANCIAL IMPACT: Estimated cost for installation of stop signs and stop lines is $4500. All estimated costs include materials and labor, which will be funded from the regular Street Maintenance Budget. Agenda Item Review: City Administrator_x City Attorney_x_ Finance—x- 20 COUNCIL BILL NO. 3173 RESOLUTION NO. 2183 A RESOLUTION DIRECTING THAT STOP SIGNS AND STOP PAVEMENT MARKINGS BE INSTALLED ON WILLOW AVENUE, NEKIA STREET, JORY STREET, STEVEN STREET AND CAMAS STREET WHICH CONNECT TO WILLOW AVENUE AND WOODLAND AVENUE WHEREAS, ORS Chapter 810 grants the City of Woodburn, the authority to install stop signs at various locations within the City limits, and WHEREAS, the City Council has received and considered the attached staff report recommending that STOP signs and STOP PAVEMENT MARKING LINES be placed on Willow Avenue, Nekia Street, JoryStreet,Steven Street and Camas Street which connect to Willow Avenue and Woodland Avenue; NOW THEREFORE, THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. That STOP SIGNS and STOP PAVEMENT MARKING LINES be installed on Willow Avenue, Nekia Street, Jory Street, Steven Street and Camas Street which connect to Willow Avenue and Woodland Avenue as shown in "Figure 1 ",which is attached to this resolution. Approved as to form: City Attorney Date Approved: Eric Swenson, Mayor Passed by Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST: Heather Pierson, City Recorder City of Woodburn, Oregon Page 1 - COUNCIL BILL NO.3173 RESOLUTION NO. 2183 21 i / k N I , FII( , J / ✓ :+a r as jo t STRk,,tr 4, " 1 Jy 01 t w� E IS�IY G s .�x r r - � r y �Fl ST �, PPf , URLIIC3G'HANV �X15TO�1G i' l P'AHT14 �I r. ✓ 1 v1vF i {; ��F �� , / �� i t EXIS1Ih1Ca �� l 1 � T i / ✓ � Jai ",� � �„�L / M .�' n r r l� � c, f i y � l p,, �df /✓' i f f � ` � 0� !� �4� r i EXISTING ' T" r ✓ f y J F d P / tf 11 B uj F� x i i; l 411 „ ? Tk T SET " . .. EXIS,TIN EXISTINGjq y C j f � jj j, �� -�Y j I I� � k �� l�6 -S b —STATS kdkW X1 21" N'EUWBERG H WY 2 �'I'1�r I Iii♦ r} B V' March 14, 2022 TO: Honorable Mayor and City Council through City Administrator FROM: Curtis Stultz, Public Works Director SUBJECT: Placement of Stop Signs at Street Intersection of Harvard Drive and Newly Constructed Ben Brown Lane. RECOMMENDATION: Adopt the attached resolution authorizing the installation of stop signs and stop pavement marking lines on Harvard Drive North and South of Ben Brown Lane. BACKGROUND: The concern is that traffic has increased since the development of the Smith Creek Subdivision. This particular intersection currently has stop signs installed only on the east bound and west bound traffic. Traffic traveling north and south does not stop. Stubb Road will soon be improved and continue to be connected to Parr Rd. Stubb Road, Harvard Drive and Ben Brown Lane are all access streets that will carry more traffic as the recent subdivision develops in the next year. Staff reviewed the existing conditions and recommends the installation of stop signs and stop pavement marking lines at these locations. DISCUSSION: The Manual of Uniform Traffic Control Devices (MUTCD) states that stop signs can be warranted on streets that enter a through street or with the intersection of a less important road with a main road. The Woodburn Transportation System Plan (WTSP) classifies these streets as access streets and placement of stop signs is intended to help drivers and pedestrians at an intersection. FINANCIAL IMPACT: Estimated Cost for installation of stop signs and stop lines is $4500. All estimated costs include materials and labor, which will be funded from the regular Street Maintenance Budget. Agenda Item Review: City Administrator_x City Attorney_x_ Finance—X- 23 COUNCIL BILL NO. 3174 RESOLUTION NO. 2184 A RESOLUTION DIRECTING THAT STOP SIGNS AND STOP PAVEMENT MARKINGS BE INSTALLED ON HARVARD DRIVE NORTH AND SOUTH OF BEN BROWN LANE WHEREAS, ORS Chapter 810 grants the City of Woodburn, the authority to install stop signs at various locations within the City limits, and WHEREAS, the City Council has received and considered the attached staff report recommending that STOP signs and STOP PAVEMENT MARKING LINES be placed on Harvard Drive North and South of Ben Brown Lane; NOW THEREFORE, THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. That STOP SIGNS and STOP PAVEMENT MARKING LINES be installed on Harvard Drive North and South of Ben Brown Lane as shown in "Figure 1 ", which is attached to this resolution. Approved as to form: City Attorney Date Approved: Eric Swenson, Mayor Passed by Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST: Heather Pierson, City Recorder City of Woodburn, Oregon Page 1 - COUNCIL BILL NO.3174 RESOLUTION NO. 2184 24 V I A } Ch r / j j _ _...... N S S L J CEN BFB � / J "1 ' r, n Fy f , p r. Y INSTALL NEW STOP SIGN h EXISTING STOP IGN 2 Y1/iW117r'Y.-- +� Ag4,-.44 DuAR.A V' LkN March 14, 2022 TO: Honorable Mayor and City Council through City Administrator FROM: Curtis Stultz, Public Works Director SUBJECT: Placement of Stop Signs Relocation at the Street Intersection of Austin Avenue and McLaughlin Drive RECOMMENDATION: Adopt the attached resolution authorizing the installation of stop signs and stop pavement marking lines on Austin Avenue east and west of McLaughlin Drive, and the removal of stop signs on McLaughlin Drive north and south at the same location. BACKGROUND: The concern is that traffic has increased since the development of the Smith Creek Subdivision. This particular intersection currently has stop signs installed on the north and south bound McLaughlin Drive. New Traffic traveling east and west does not stop on Austin Drive, which to the east was a dead end street until Austin Drive was completed into the new Smith Creek Subdivision. Staff reviewed the existing conditions and recommends the installation of stop signs and stop pavement marking lines at this location be modified to best reflect traffic on a local through street. DISCUSSION: The Manual of Uniform Traffic Control Devices (MUTCD) states that stop signs can be warranted on streets that enter a through street or with the intersection of a less important road with a main road. The Woodburn Transportation System Plan (WTSP) classifies these streets as access streets and placement of stop signs is intended to help drivers and pedestrians at an intersection. FINANCIAL IMPACT: Estimated Cost for installation of stop signs and stop lines is $4500. All estimated costs include materials and labor, which will be funded from the regular Street Maintenance Budget. Agenda Item Review: City Administrator_x_ City Attorney_x_ Finance—x- 26 COUNCIL BILL NO. 3175 RESOLUTION NO. 2185 A RESOLUTION DIRECTING THAT STOP SIGNS AND STOP PAVEMENT MARKINGS BE INSTALLED ON AUSTIN AVENUE EAST AND WEST OF MCLAUGHLIN DRIVE AND DIRECTING THE REMOVAL OF STOP SIGNS ON MCLAUGHLIN DRIVE NORTH AND SOUTH AT THE SAME LOCATION WHEREAS, ORS Chapter 810 grants the City of Woodburn, the authority to install stop signs at various locations within the City limits; and WHEREAS, the City Council has received and considered the attached staff report recommending that STOP signs and STOP PAVEMENT MARKING LINES be placed on Austin Avenue east and west of Mclaughlin Drive and directing the removal of stop signs on Mclaughlin Drive north and south at the same location.; NOW THEREFORE, THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. That STOP SIGNS and STOP PAVEMENT MARKING LINES be installed on Austin Avenue east and west of Mclaughlin Drive and directing the removal of stop signs on Mclaughlin Drive north and south at the same location as shown in "Figure 1 ", which is attached to this resolution. Approved as to form: City Attorney Date Approved: Eric Swenson, Mayor Passed by Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST: Heather Pierson, City Recorder City of Woodburn, Oregon Page 1 - COUNCIL BILL NO.3175 RESOLUTION NO. 2185 27 9 s G� r r `2 1 I i r �a I' DESA ,m 1 I "e r �1� w TM 3 z, yj/ /t � r r- r r, i r r ; r INSTALL NEW STOP ,SIGN REMOVE EXISTING STOP SIGN EXISTING STOP �IGN 2 �'I'1�r I Iii♦ r} Y 9M& Its BU Pri,a�arrt rr rf aA'!87 March 14, 2022 TO: Honorable Mayor and City Council (acting in its capacity as the Local Contract Review Board) through City Administrator FROM: Kathleen McClaskey, Transit Manager SUBJECT: Award of Contract for Transit Vehicle Purchases RECOMMENDATION: Authorize the City Administrator to purchase two Cut-A-Way vehicles from Creative Bus Sales for $282,264 pursuant to the ODOT vehicle procurement program. BACKGROUND: The City's Transit Division identified a need to replace two of the oldest Cut-A-Way transit vehicles in its fleet, the 2008 Ford and 2011 Chevy Cut-A-Ways. The vehicles, which have 100,000 miles and 80,000 miles, respectively, are driven on the City's Dial-A-Ride paratransit routes. Both vehicles exceed the Oregon Department of Transportation's (ODOT) useful life standard of five years. In recent years, the Cut- A-Ways have had more significant and costly repairs, contributing to their need for replacement. Staff completed an ODOT-approved vehicle procurement process for the Cut-A- Ways and the ARBOC Spirit of Independence was determined to be the best Cut- A-Way vehicle for the Transit Division's need. It is available from the Creative Bus Sales vendor. The current Cut-A-Ways and the ARBOC vehicles are small, gasoline-fueled, light-duty buses with a similar numbers of seats. The ARBOC has 10 passenger seats with two ADA mobility device stations. The new vehicles will have useful lives of at least 4 years, or 100,000 miles. The City is familiar with the ARBOC vehicle make; Transit's fleet currently includes an ARBOC that runs well and requires few repairs. The ARBOC Independence includes a low-floor feature to accommodate passengers, an upgraded A/C system, safety signage, a security camera system, an LED destination sign to help passenger identify the bus route, and a walker/grocery area to store these items out of the way. Agenda Item Review: City Administrator_x City Attorney_x_ Finance_x- 29 Honorable Mayor and City Council March 14, 2022 Page 2 DISCUSSION: This purchase is consistent with the 2010 Transit Plan, which recommends the purchase of low-floor vehicles. Low-floor vehicles offer several advantages over standard high-floor buses including faster boarding and de-boarding, especially for the elderly or individuals with mobility devices. Low-floor buses have more reliable and easier-to-operate ramp mechanisms for boarding and de-boarding passengers in wheelchairs or mobility devices. Low-floor buses also facilitate easier boarding for children, passengers carrying groceries, strollers, and other large loads. Low-floor buses also tend to be more "modern" and can help enhance the image of transit in the community. FINANCIAL IMPACT: The purchase price for the two vehicles will be $282,264. The City will use ODOT- administered Statewide Transportation Improvement Funds (STIF) for the purchase. Vehicle expenditures will also include snow tires and vehicle graphics estimated at $13,000 or less. The City will use STIF funds for these purchases. Bus production and delivery currently have long lead times due, in part, to pandemic-related workforce issues and a worldwide microchip shortage. Because of this, payment will likely occur in about 12 months, after a spring 2023 delivery. Attachments -Creative Bus Sales' Response to Request for Transit Vehicle Price Quote (RFQ) -ARBOC Spirit of Independence Floor Plan 30 Creative Bus Sales Creative Bus Sales 7197STull Rd Canby, OR 97013 www Buyer's Order Contract Date: February 17, 2022 1 Unit#(s): JTBD Customer Name: City of Woodburn Contact: Kathleen McClaskey Phone: 503.982.5: Address: 270 Montgomery St. Fax: City, State,Zip: Woodburn, OR 97071 E-Mail: kathleen.rr Sys2K Entity#: Salesperson: Ken JarmE Ship To Address: Attn: Kathleen McClaskey- City of Woodburn -270 Montgomery St. Ship To Address Cont'd: Woodburn, OR 97071 Ship To Phone: 1503.982.5245 IShip To Email: Ikathleen.m Finance Source: Contact: Address: Phone: City, State,Zip: Fax: Description of Vehicle: JARBOC Spirit of Independence VIN#: Engine Type: Gas FOB Terms: Shipping Number of Passengers: 10 Wheelchair Positions: 2 Estimated Delivery Date: September 9, 9999 Payment Terms: Unit Price $ 14 Delivery $ Possession State: OR Incentive (Non-Taxable) $ Rebates (Taxable) $ Doc Prep Fee (Taxable) $ Base Selling Price $ 14 Total Taxable Amount $ 13 Sales Tax $ 0.000% OR-_Exempt Veh Priv Tax: $ Notes: Oregon Trip Permit: $ Sales tax is calculated based on the state or country in which customer takes $ possession of vehicle.Sales tax will be charged to customers taking possession in AZ,CA,CO, FL, IN, NM, NV,OK,OR,SC,TX,WA,Canada,and Mexico. DMV Estimated Fees $ II rebates and incentives will be signed over to Creative Bus Sales DMV Electronic Filing Fee $ California State Tire Fee of$1.75 per tire applies to all new vehicle purchase or Tire Fee $ leases. Fees Sub-Total $ Total Price Per Unit $ 14 Quantity Contract Total $ 28 0.00 Customer Net Trade )KPRELIMINARY DESIGN SCHEME, TO BE CONFIRMED AT ENGINEERING REVIEW C❑MPLETI❑N, OR DESIGN COMPLETI❑N OF CHANGE ORDERW DEALER SIGNATURE; DATEi NOTES: 77F- 1.E-EGRESS WINDOW 2.V-GRAB HANDLE 3.X-US ARMREST 4.MID BACK DBL FIXED SEAT 5.USR DBL SEATBELT 6.WK-WALKER HOLDER 7.WS-WALL STORAGE 30 HIP—KNEE E FULL LENGTH WALL TRACK 0 I + + 5 5 42x30 48x30 91 1/4 4 4 �/ I + U V I I + I Fi - - - - - - --7 - - X X a 94 1/4 E 17 /2 Lij X X X N FARE WALKER vl + o . r + v , + BOX RACK 5 5 5 4 4 4 RAMP + I + I + WK E Rear Axle 67 1/16 178 285 1/4 TOLERANCES, NAME: ARBOC SPECIALTY VEHICLES CLAIMS PROPRIETARY RIGHTS IN THE MATERIAL DISCLOSED HEREON.NEITHER THIS DRAWING FLOOR PLAN DIMS:t 1B" NOR ANY REPRODUCTION THEREOF MAYBE USED TO MANUFACTURE ANYTHING SHOWN HEREON WITHOUT PERMISSION IN FRACTIONAL DIMS:t 1110" FLOOR PLAN, 10PS-2WC-178WB SOI- WRITING FROM ARBOC SPECIALTY VEHICLES TO THE USER SPECIFICALLY REFERRING TO THE DRAWINGS.INFORMATION 2 PLACE DECIMAL DIMS:t.01" ii Rey CONTAINED HEREON MAYBE THE EXPRESS PROPERTY OF ARBOC SPECIALTY VEHICLES AND PROTECTED IN THE FORM OFA 3 PLACE DECIMAL DIMS:1.005" DRAWN BY DATE: DRAWIN U.S. SPECIALTY��„�1� V E H I C L E S PATENT. NAM 1/13/2022 12071i OFF I Iii♦ r} B V' March 14, 2022 TO: Honorable Mayor and City Council through City Administrator FROM: Chris Kerr, Community Development DirectorCd.'r SUBJECT: Call-Up Briefing: Planning Commission approval of a Preliminary Subdivision and Variance application package for 913 & 959 Hardcastle Avenue (SUB 21-01 and VAR 22-02) RECOMMENDATION: Staff recommends no action and briefs the Council on this item pursuant to Woodburn Development Ordinance (WDO) Section.4 02 02.. The Council may call up this item for review if desired and, by majority vote, initiate a review of this decision. BACKGROUND: The Planning Commission held a public hearing via the GoToMeeting teleconference platform on February 24, 2022 and unanimously approved the Preliminary Subdivision (SUB) and Variance (VAR) application package with the conditions recommended by staff through the staff report. No public testimony was received, only the applicant spoke during the hearing. The subject properties are 913 & 959 Hardcastle Avenue, a site totaling 1 .17 acres in the Single-Family Residential (RS) zoning district. There are two existing single-family detached dwellings, one on each property. The applicant proposed to subdivide the site into five lots; the existing dwellings will occupy two of the new lots and the applicant proposed to construct three new single- family detached dwellings for the other three lots. The applicant included a single variance request regarding the definition of Front Lot Line and how it is used to measure lot depth, specifically for Lots 4 and 5. The request was to change the front lot line for these two lots to be the lot line Agenda Item Review: City Administrator_x_ City Attorney_x 33 abutting and most nearly parallel to the private shared driveway. The Commission approved this variance request. .......................................................................................................................................................................................................................................................................................................................................................................................................... 70 MM 0 ,s eW 'p r4rW'e� IPL1G'. MR RAS VS tri^ pdr;�r^s+,rawy t'T 4MV 77, 7 777777777 P � 7, 77' 77 d)H."M Nr�iJw J527.57 sq II �ennr'ry ;% Pati r Y A4.2 d� Gi-As Arps r mII m u� r,,i wa r � y V i MrxA 7ryY'b�VjW. � u u' 7#rtir4x wLr6ror � �' i Ak ktm A�1 i4uk'rR '� Iai!K�'u;'rh 45451111 p rry A,ifl x��k Gd _� °" Subdivision plan with new lots outlined in red 34 OFFI Iii♦ r�} B V' March 14, 2022 TO: Honorable Mayor and City Council through City Administrator FROM: Chris Kerr, Community Development DirectorCd.'r SUBJECT: Call-Up Briefing: Planning Commission approval of a Design Review application for 185 W. Hayes Street (DR 22-01) RECOMMENDATION: Staff recommends no action and briefs the Council on this item pursuant to Woodburn Development Ordinance (WDO) Section .4 02 02... The Council may call up this item for review if desired and, by majority vote, initiate a review of this decision. BACKGROUND: The Planning Commission held a public hearing via the GoToMeeting teleconference platform on February 24, 2022 and unanimously approved the Design Review (DR) application with the conditions recommended by staff through the staff report. No public testimony was received, only the applicant's architect spoke during the hearing. The subject property is 185 W. Hayes Street, within the Downtown Development and Conservation (DDC) zoning district. It is currently occupied by Trapala Restaurant. Agenda Item Review: City Administrator_x_ City Attorney_x 35 ...................................................................................................................................................................................................................................................................................................... r f i Al�� Street view of Trapala Restaurant (photo taken 02/04/2022) The project approved by the Planning Commission is to demolish the existing outdoor seating area and construct an expansion of the building within this area. ..................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... II , Artistic rendering of the proposed expansion 36