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February 14, 2022 minutes COUNCIL MEETING MINUTES FEBRUARY 14, 2022 DATE COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, FEBRUARY 14, 2022 CONVENED The meeting convened at 6:36 p.m. with Mayor Swenson presiding. ROLL CALL Mayor Swenson Present Councilor Carney Present Councilor Cornwell Present -via video conferencing Councilor Schaub Absent Councilor Swanson Present Councilor Puente Absent Councilor Cabrales Present-via video conferencing Staff Present: City Administrator Derickson, City Attorney Shields,Assistant City Administrator Row, Economic Development Director Johnk, Police Chief Pilcher, Community Development Director Kerr, Finance Director Turley, Public Works Director Stultz, Assistant City Attorney Granum, Human Resources Director Gregg, City Recorder Pierson EXECUTIVE SESSION Mayor Swenson entertained a motion to adjourn into executive session under the authority of ORS 192.660(2)(g), ORS 192.660 (2)(h), ORS 192.660 (2)(f), and ORS 192.660(2)(e). Carney/Swanson... move into executive session under the authority of ORS 192.660(2)(g), ORS 192.660 (2)(h), ORS 192.660 (2)(f), and ORS 192.660(2)(e). The motion passed unanimously. The Council adjourned into executive session at 6:37 p.m. and reconvened at 7:11 p.m. Mayor Swenson stated that no action was taken by the Council while in executive session. APPOINTMENTS Carney/Swanson... approve the appointment of Richard Irish to the Woodburn Parks and Recreation Board. The motion passed unanimously. PRESENTATIONS COVID-19 Update- Community Services Director Cuomo provided updated information on COVID-19 in Woodburn. Use of Force Report- Police Chief Pilcher provided information on the Woodburn Police Departments 2021 Use of Force report. BUSINESS FROM THE PUBLIC Newberg Mayor Rick Rogers presented Mayor Swenson and the City of Woodburn an award from the Mid-Willamette Valley Council of Governments for their leadership during the COVID-19 pandemic. Karen Linton stated that ODOT is having another public hearing on February 17, on the infrastructure funding they have to allot around the state and that having someone from the City sign-up to speak about the sound wall during this hearing would be appreciated. She added that she was told the City purchased traffic trailers and that they would be placed on Country Club and Umpqua and she has not seen them yet. City Administrator Derickson answered that these were not speed trailers but rather flashing speed signs and the will be placed once the weather gets better. Page 1 - Council Meeting Minutes, February 14, 2022 COUNCIL MEETING MINUTES FEBRUARY 14, 2022 CONSENT AGENDA A. Woodburn City Council minutes of January 24, 2022, B. Acceptance of the dedication of a street reservation and public easement at 2145 Molalla Rd NE (Woodburn Eastside Apartments), Woodburn, OR 97071 (Tax Lot 051 W09B000900), C. 2022 OLCC Renewal, D. Liquor License Application for Los Hermanos Chapin Inc., E. Liquor License Application for Huerta's Market LLC., F. Acknowledgement of Change in Operating Name Involving Cable Television Franchisee Wave, G. Building Activity for January 2022. Carney/Swanson... adopt the Consent Agenda. The motion passed unanimously. FY 2022/23 FINANCIAL PLAN City Administrator Derickson and Finance Director Turley provided a staff report. City Administrator Derickson stated that the budget policies have changed very little and noted that the most significant change to the policies is that the investment strategies have been broken out and have been included as an exhibit to the document. Carney/Swanson...adopt the attached FY 2022/23 Financial Plan (Budget Policies and Fiscal Strategy). The motion passed unanimously. LOW INCOME HOUSEHOLD WATER ASSISTANCE PROGRAM Assistant City Administrator Row provided staff report. Carney/Swanson... authorize the City Administrator to sign the enclosed Low Income Household Water Assistance Program Agreement between the City of Woodburn, the Mid-Willamette Valley Community Action Agency (MWVCAA), and the Oregon Housing and Community Services Department. The motion passed unanimously. AUTHORIZATION TO AMEND UGB TO INCLUDE URA Community Development Director Kerr provided a staff report. Carney/Swanson... Authorize the Community Development Director to begin the process of including the Urban Reserve Area (URA) in the Woodburn Urban Growth Boundary (UGB). The motion passed unanimously. PROJECT GAMOS—COMMUNITY SERVICE FEE AGREEMENT City Administrator Derickson provided a staff report. Carney/Swanson... approve the attached Community Service Fee Agreement with Chewy, Inc.; place a deadline for the acceptance of the terms of the agreement no later than February 28, 2022, and authorize the City Administrator to countersign the agreement and; direct the City Administrator report back to the City Council as to the status of the agreement during the Council's February 28, 2022, meeting. The motion passed unanimously. CITY ADMINISTRATOR'S REPORT The City Administrator reported the following: • The City received a$500,000 infrastructure grant for 219 at the s-curve. • League of Oregon Cities conference will take place in Hermiston on April 21 & 22. • There has been an uptick in graffiti around town and this past week eight individuals have been arrested for graffiti one from Gatch to Young Street. • Annual hearing on rent burden impacts in Woodburn took place with the Woodburn Planning Commission. Community Development Director Kerr provided information on the rent burden meeting they are required to have yearly. He noted that they received two letters on the subject, they also had six individual renters who came in and spoke about some of the hardships they were going through. He added that at the end of these meetings Page 2 - Council Meeting Minutes, February 14, 2022 COUNCIL MEETING MINUTES FEBRUARY 14, 2022 the City provides a list of support services in the community. He stated that the City does many things to reduce the overall costs of housing and that a big part of it is increasing supply and having more diverse types of housing. Bringing the Community Center Project back up to speed. Assistant City Administrator Row stated that they are working on activating the Community Center Advisory Committee again and will discuss the funding the City received with them that they may not be aware of. He also stated that costs have escalated since they received the last cost estimate and that ultimately a bond measure is going to be necessary but they are also working on a capital campaign to try to supplement the funds with some local and private foundations funds. MAYOR AND COUNCIL REPORTS Councilor Carney stated that he is generating a letter in response to an article that appeared in the Oregonian and the Bulletin a few weeks ago,that implied that cities,like Woodburn,gave financial incentives to Amazon. He noted that with the letter he hopes to clear the air so that people do not think that we in the City of Woodburn offered financial assistance to Amazon. Councilor Cornwell thanked Community Development Director Kerr for his report on the rent burden meeting and would like to hear more about this in the future and how we are helping these people out. Council Cabrales thanked those who came to the capital today in support of a Day Without an Immigrant. Councilor Swanson stated that she is seeing a lot of graffiti in her neighborhood and would like to remind people to reach out to their neighbors and pay attention to what's happening in our neighborhoods. She also thanked Councilor Carney for writing the letter. She added that she had an experience with the Woodburn Police today that was wonderful. Mayor Swenson gave kudos to the police officers who joined the small memorial for the person who passed away just outside of the city limits. He added that he would like to have a work session on what cities can do to help those who are rent burdened. He stated that the Fire District Awards Banquet was very moving. He also reported that the BBC was in town,the Woodburn Arts Center had an art sale he was able to attend, and on Wednesday morning he is on a Mayor's panel that is speaking to the Mid-Valley Realtors Association. ADJOURNMENT Swanson/Carney...move to adjourn.The motion passed unanimously.Mayor Swenson adjourned the meeting at 8:40 p.m. APPROVED ERIC SWENSON, MAYOR ATTEST Heather Pierson, City Recorder City of Woodburn, Oregon Page 3 - Council Meeting Minutes, February 14, 2022