Loading...
Res 1287 - Cont Harris & Eide A COUNCIL BILL NO. 1619 RESOLUTION NO. 1287 A RESOLUTION ENTERING INTO A CONTRACT WITH HARRIS & EIDE, CERTIFIED PUBLIC ACCOUNTANTS, FOR THE PURPOSE OF AUDITING AND EXPRESSING AN OPINION ON THE FINANCIAL STATEMENTS OF THE CITY FOR THE FISCAL YEARS 1995, 1996, AND 1997. WHEREAS, the City of Woodburn is required by law to be audited annually by an independent certified public accounting firm, and WHEREAS, the firm of Harris & Eide has a great deal of experience with municipal accounting and is familiar with the City's financial statements, NOW, THEREFORE. THE CITY OF WOODBURN RESOLVES AS FOLLOWS; Section 1. The Mayor and City Administrator are authorized to execute the contract with Harris & Eide which is attached hereto and, by this reference, incorporated herein. Approved as to form~ ~ ~ City Attorney '-fIb /9S Dale ' APPROVED: Passed by the Council April 10, 1995 Submitted to the Mayor April 12, 1995 Approved by the Mayor April 12, 1995 Filed in the Office of the Recorder April 12, 1995 ATTEST: . ~.. \'" f\l~ - ",-~~-.-:, Mary Tenn~nt, Deputy Recorder City of Woodburn, Oregon Page 1 - COUNCIL BILL NO. 1619 RESOLUTION NO. 1287 '...- "r- ... -_..... .......... ..._._.~..__._._...._-_...-......~-- "" CONTRACT THIS CONTRACT made this 12th day of April 1995, in accordance with the requirements of the Oregon Municipal Audit Law (ORS 297.405 et. seq.), between Harris & Eide, Certified Public Accountants of Salem, Oregon, and the City of Woodburn, Oregon, an Oregon municipal corporation, provides as follows: 1 . It hereby is agreed that Harris & Eide shall conduct an audit of the accounts and fiscal affairs of the City of Woodburn, Oregon, for the period beginning July 1, 1994 and ending June 30, 1995, and for the two years thereafter in accordance with the Oregon Municipal Audit Law (ORS 297.405 et. seq.), the Federal Single Audit Act, the Minimum Standards for Audits of Municipal Corporations, and any other applicable standards or requirements. The audit shall be undertaken in order to express an opinion upon the financial statements of the City of Woodburn, Oregon, and to determine if the City has c9mplied substantially with appropriate legal provisions. . 2. Harris & Eide agree that the services they have contacted to perform under this contract shall be rendered by them under their personal supervision and that the work will be faithfully performed with care and diligence. 3. The audit is to be conducted in accordance with generally accepted auditing standards, and will include such tests of the accounting records and other auditing procedures as may be considered necessary. It is contemplated that a detailed examination of all transactions will not be made, such as to disclose defalcations or irregularities which may occur. Harris & Eide shall, however, advise you of any findings which appear unusual or abnormal, and they shall conduct a review of the system of internal control. 4. It is understood and agreed that, should unusual conditions arise or be encountered during the course of the audit whereby additional services of Harris & Eide are reasonably necessary beyond the extent of the work contemplated, written notification of such unusual conditions shall be delivered to the City who shall instruct Harris & Eide in writing concerning such additional services, and that a signed copy of such notification and instruction shall be delivered immediately to the Secretary of State by the party issuing the same. 5. It is understood and agreed that the City will provide Harris & Eide with the basic information required for the audit after the end of each fiscal year and no later than September 30, and that the City is responsible for the accuracy and completeness of that information. ...." "-T- Harris & Eide shall complete the audit and issue its report no later than December 31 following each fiscal year end. This completion date is based on the anticipated cooperation from City personnel and the assumption that unexpected circumstances will not be encountered during the audit. It is understood and agreed that time is of the essence in completing the audit by December 31, in compliance with ORS 297.465 (2). However, if it reasonably appears to both parties that additional time is necessary to complete the audit and good cause is shown, Harris & Eide shall promptly apply for, and obtain, the necessary extension from the Oregon Secretary of State. Adequate copies of the audit shall be delivered to the City and its form and content shall be in accordance with and not less than that required by the Minimum Standards for Audits of Municipal Corporations, the Oregon Municipal Audit Law (ORS 297.405 et. seq.) and the Federal Single Audit Act. ! 6. Harris & Eide will assist the City in the preparation of the City's comprehensive annual financial report for the year ending June 30, 1995, and for the two years thereafter, including all combined and combining financial statements and all footnote disclosures required by generally accepted accounting principles. 7. In consideration of the faithful performance of the conditions, covenants, and undertakings herein set forth, the City hereby agrees to pay Harris & Eide a sum not to exceed $21,750 for each year and the City hereby affirms that proper provision for the payment of such fee has been or will be duly made and that funds for the payment thereof are or will be made legally available. HARRIS & EIDE, Certified Public Accountants By: Partner CITY OF WOODBURN, OREGON BY:~~,Ai 9>/~ Maior / tjA/h/4r / City Administrator ... 'T"